HomeMy WebLinkAboutReso 2007-200 - Records Retention Schedule rescinded by Reso 2016-033
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RESOLUTION NO. 2007 - 200
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING ADOPTING A CITY-WIDE RECORDS RETENTION
SCHEDULE
WHEREAS, Government Code Section 34090 and Section 60200 et seq. set forth certain legal
requirements relating to the management and retention of certain municipal records including the permanent
retention of certain records and the destruction of other public records that are no longer required for public
business; and
WHEREAS, Senate Bill 742, approved by the California State Government on September 7, 1999,
required the Secretary of State to establish, publish, update and maintain, on a permanent basis, guidelines
for local government.records retention (Government Code Section 12236); and
WHEREAS, the City Clerk's Department, as part of the City's centralized Records Management
Program, has developed a Records Retention Schedule, attached hereto as Exhibit "A," based on the
Secretary of, State's Local Government Records Management Guidelines which has been endorsed by the
General Assembly of the League of Califomia Cities and the City Clerks Association of California and
became effective January I, 2000; and
WHEREAS, the retention time lines contained in the Records Retention Schedule will promote
the efficient and cost-effective conduct of the City's business, reduce the number of records retained,
eliminate the unnecessary retention of duplicate or obsolete records, reduce the need for filing equipment
and storage space, facilitate retrieval of records and establish a tradition of good records management.
NOW, THEREFORE, BE ITRESOL YED that the City Council ofthe City of Redding, believing
that it is in the best interest for the City to have a clear, concise, and consistent records retention schedule for
the aforementioned reasons, hereby adopts the Records Retention Schedule, and authorizes the City Clerk,
in cooperation with the City Attorney, to amend said Records Retention Schedule as may be necessary from
time-to-time, and to destroy City of Redding records which have met legal retention requirements in
accordance with the Records Retention Schedule.
I HEREBY CERTIFY that the foregoing resolution was introduced, read and adopted at a regular
meeting ofthe City Council on the 16th day of October, 2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Bosetti, Jones, Murray, Stegall, and Dickerson
None
None
None
(/4 fL2L~~
K DICKERSON, Mayor
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APPROVED TO FORM:
CONNIE STROHMA~ER;
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CITY OF REDDING
RECORDS RETENTION SCHEDULE
Adopted October 16, 2007
Resolution No. 2007-200
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RECORDS RETENTION SCHEDULE
OVERVIEW
A Records Retention Schedule is a legal document describing records maintained by
a city and specifies, in accordance with statutory requirements, the period of time
which must elapse before final disposition. '
This Records Retention Schedule (Schedule) will be used as a foundation for document
management and imaging for the City of Redding.
When the State of California adopted the Local Government Records Retention
Guidelines, which became effective in January of 2000, the City Clerk's Department
reviewed its microfilming processes and procedures. Due to limited staffing, it was
determined prudent to scale back microfilming/imaging and just store certain types of
records with a relatively short retention.
All staff reports to City Council, where Council takes action are imaged as a permanent
record. Certain records such as resolutions, ordinances, deeds/easements, title
insurance policies, adopted budgets, Comprehensive Annual Financial Reports and
minutes are also permanent records and are further defined as "vital" which requires
that they be imaged and the hard copy maintained iil perpetuity.
The Schedule follows the City's Subject Code List and the sample below is provided
to assist in reviewing the Schedule. For purposes of clarification, the first column
depicts the City's subject code for the document. The second column describes the
record and displays an alpha-numeric character which references the section and page
number (within the State's Records Retention Schedule) where the retention citing
authority can be found. The third column provides the retention time period (in the
sample, CD + 2 is "Current Year plus two years;" refer to the Legend page for
additional retention codes). The fourth column contains the authority which sets the
retention time period (Refer to Citations page), and the final column pertains to the
department(s) which house these records.
Filing Subject Records Series & Description Retention Legal Office of Record
Code of Official Citation or
Records Administrative
Policy
ABANDONMENTS
A-OlO Abandonments - General information CU+2 GC34090 City Clerk
C-19
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LEGEND
Records Retention
AC = ACTIVE
AD = ADOPTION
AU = AUDIT
CL = CLOSED/COMPLETION
CU = CURRENT YEAR
E = ELECTION
L = LIFE
P = PERMANENT
S = SUPERSEDE
T = TERMINATION
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CITATIONS
B&P Business and Professions H&S Health & Safety
CAC California Administrative Code HUD Housing and Urban
Development
CCP Code of Civil Procedure OSHA Occupational Safety &
Health Act
CCR Code of California Regulations PC Penal Code
CEQA California Environmental POST Police Officers
ACT Standards Training
CFR Code of Federal Regulations UFC Uniform Fire Code
EC Election Code USC United States Code
FMLA Family & Medical Leave Act WlC Welfare & Institutions
Code
GC Government Code
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CITY OF REDDING RECORDS RETENTION SCHEDULE
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
ABANDONMENTS
A-OIO Abandonments CU+2 GC34090(d) City Clerk
General information
C-19
A-OlO-OlO Alleys P GC34090 City Clerk
C-27, C-43
A-OlO-040 Easements P GC34090 Engineering
Includes air, open space, utility, storm drain, street City Clerk
easements; also includes summary vacation
C-43
A-OlO-080 Parks P GC34090 City Clerk
Community
C-42 Services
A-OlO-lOO Streets P GC34090 Engineering
Includes summary vacation (see Section 8330 of Streets City Clerk
and Highways Code)
C-27, C-43
A-OlO-140 Vehicles CL+2 GC34090(d) Police Dept
Abandoned City Clerk
C-26
ABATEMENTS
A-030 Abatements CU+2 GC34090(d) City Clerk
General information
C-19
A-030-040 Litter Abatement CL+2 GC34090( d) Solid Waste
C-26 City Clerk
A-030-070 Substandard Buildings GC34090 Building
Supporting Documentation .........,..... ................, ..."......... CL+2 City Attorney
Recorded Liens and Releases .......................................... P
C-26, C-28
A-030-100 Weeds CL+2 GC34090 Fire
Reports, assessments, documentation
C-33
ADMINISTRA nON
A-050 Administration CU+2 GC34090(d) City Clerk
General information
C-19
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Retention Legal Citation Office of
Filing Subject Records Series & Descriptio~ of Official or Record
Code Records Administrative
Policy
A-050-010 Administrative Policies S+5 GC34090( d) City Manager
City policies and procedures; retain while current City Clerk
C-19
A-050-0 15 Administration CU+2 GC34090(d) Various
through Organization and administration of depts; Departments
A-050-700 General information from originating dept if not attached
(a) to agreement or proj eel file
(with noted
exceptions
below) C-19
A-050-0 15 Administration S+5 GC34090 Various
through Departmental polices and procedures Departments
A-050-700
(b)
(with noted
exceptions
below) C-19
A-050-050 City Attorney Logs CU+2 GC34090 City Attorney
Service requests
C-23
A-050-050 City Attorney Opinions P GC34090 City Attorney
(Confidential)
A-050-055 City Clerk - Legal Advertising CU+4 CCP343, CCP349 City Clerk
Includes public notices and legal publications et seq., GC 911.2
C-23 GC34090
A-050-060 City Council Video Tapes CU+ GC34090.7 City Clerk
Tapes of City Council meetings 3 mos
C-23
A-050-060 Agendas (City Council) CU+2 GC34090: City Clerk
(a) Agendas, Special Meeting Notices, Certificate of Posting, GC34090.7;
Action Agendas GC54960,I(c)(1)
C-22
A-050-060 Agenda Items P GC34090 City Clerk
(b) All "Reports to City Council" agenda items for all subjects
and support documentation,
C-19
A-050-060-450 Mayor Correspondence (City Council) P GC34090 City Clerk
Archived
A-050-060-470 Minutes (City Council) P GC34090(d); City Clerk
Official minutes of governing body GC36814:
C-23 GC4080 I
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
A-050-060-470 Minutes/Meetings Recordings (City Council & related
Agencies) Brown Act City Clerk
Audio (recorded for purposes of minutes preparation only) 30 days 54953.5(b);
Video (includes VCR, CD, DVD & other video media) 90 days GC34090,7
A-050-060-555 Policy (City Council) 8+5 GC34090 City Clerk
C-19
A-050-060-600 Proclamations (City Council) S+2 GC34090 City Clerk
C-23
A-050-100-500 Payroll & Acconnts Payable Register P GC34090 Finance
(Payroll Registers filed under P-IOO-225)
C-29
A-050-100-600 Treasurer's Reports P GC34090: City Treasurer
Summary of transactions, inventory & earnings reports CCP337:
GC53607;
(GC53646
C-30 RMC 2,20,070)
A-050-220-075 Street Tree Plan S+2 GC34090 Community
Special or long range plans Srvcs
C-26
A-050-250-190 Metro Report CU+7 City Clerk
External promotional marketing GC34090
C-19
A-050-250-200 Mortgage Revenue Bonds CL + 10 CCP337.5 City Clerk
C-25
A-050-300-340 Standards - Development P GC34090( a) Engineering
Infrastructure contracts, franchises
C-25
AGREEMENTS/PERMITSILICENSES
A-070 Agreements/Contracts T+5 CCP337.2; City Clerk
(a) Excluding Capital Improvements CCP343:
Includes leases, equipment, services or supplies B&P7042.5;
PU7685;
48CFR:2;
C-22 GC53066
A-070 Agreements/Contracts P GC37990(a); City Clerk
(b) Capital Improvements Construction GC4004; Engineering
H&S 19850;
C-22 2.08.110
A-070-010 Bills of Sale CL + 10 GC34090(a); City Clerk
Sale of title and interest in electric distribution facilities GC6254
from PG&E
C-28
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
A-070-020 City Building Maintenance T+5 GC37990(a): City Clerk
GC4004; Building Maint
H&S 19850:
C-22 2,08,110
A-070-040 Deferred Improvements P CCP337; City Clcrk
Deferred infrastructure agmts CCP337.1(a);
CCP337,15;
GC34090:
C-25 48CFR 4.703
A-070-045 Encroachment Permits P GC34090 Engineering
C-26, C-43
A-070-045-800 Transportation Permits CU +2 Per State Engineering
Forms & related documents re licenses and permits Guidelines
required by federal and state agencies
C-47
A-070-055 Grading Permits P GC34090(a); Engineering
Includes ordinance information H&S 19850:
4003:
C-26 4004
A-070-075 Lease of Property (City is Lessee) CL+ 10 GC34090(a): City Clerk
Lease of property by City GC6254
C-28
A-070-080 License Agreements T+4 CCP337 Various
Departments
C-47 City Clerk
A-070-090 Office Equipment - Lease/Purchase T+5 CCP337,2; City Clerk
CCP343:
B&P7042.5;
PU7685;
48CFR:2;
C-22 GC53066
A-070-100 Office Equipment - Maintenance T+5 CCP337.2 City Clerk
CCP343;
B&P7042.5;
PU7685:
48CFR:2;
C-22 GC53066
A-070-280 Recreational Instructor Agreements T+5 CCP337,2 Recreation
CCP343:
B&P7042.5;
PU7685;
48CFR:2;
C-22 GC53066
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
A-070-300 Reimbursement T+5 CCP337.2
CCP343: City Clerk
B&P7042.5;
PU7685;
48CFR:2;
C-22 GC53066
A-070-400 Software. Purchase/Maintenance T+5 CCP337.2 Various
CCP343; Departments
B&P7042.5;
PU7685:
48CFR:2:
C-22 GC53066
AIRPORTS
A-090 Airports CU +2 GC34090(d) City Clerk
General information Airports Div
C-19
A-090-010 Aviation Regulations P Per State Airports Div
Airport Operational (Regulatory) Guidelines
Annual and special reports to federal and state regulatory
agencies
C-48
A-090-020 Benton Airpark CU+2 GC34090(d) Airports Div
General information
C-19
A-090-100 Redding Municipal Airport CU+ 2 GC34090( d) Airports Di v
A-090-100-020 All Named Airlines
thru
A-090-100-960 General information
C-19
A-090-020 Airport Certification p 14CFR139.207(b) Airports Div
A-090-100 Federal Aviation Administration (FAA) required manuals 171.13 -171.213
C-47
A-090-020 Airport Noise Monitoring & Complaint CU+ 10 Per State Airports Div
A-090-100 Correspondence, studies, memos, reports, log books, Guidelines
documents related to assessment of noise levels at airports
and resolution of complaints
C-47
A-090-020 Inspection, Runway CU+ 10 Per State Airports Div
A-090-100 Maintenance including inspection reports, work orders and Guidelines
related records
C-47
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
A-090-020 Inspection, Safety Self CU+2 CFR139.327 Airports Div
A-090-100 Safety inspection and related document include reviews
and analysis of all aspects or airport operation
C-47
A-090-020 Accident & Incident (Aircraft) CL+8 Per State Airports Div
A-090-100 Accidents, injuries, property damages, general conditions Guidelines
re pilot and aircraft
C-48
A-090-020 NOT AM (Notice to Airman) CU+3 Per State Airports Div
A-090-100 Reports re conditions affecting airport Guidelines
maintenance/operations
C-48
A-090-100-935 Weather Station/Nexrad CU +2 GC34090(d) City Manager
C-19
ALCOHOL
A-IIO Alcohol CU+2 GC34090(d) City Clerk
General information
C-19
A-II0-070 Prohibition CU+2 GC34090( d) City Clerk
C-19
A-II0-100 Sale and Serving L+2 GC34090 City Clerk
Approval process to sell & serve alcohol Police Dept
C-40
A-IIO-140 State Beverage License CU +2 GC34090 City Clerk
State Alcoholic Beverage Control applications
C-47
ANIMAL CONTROL
A-130 Animal Control CU+2 GC34090( d) City Clerk
General information
C-19
A-130-050 Dangerous Dogs T+4 GC34090 City Clerk
Original licenses
C-29
A-130-100 Licenses T+4 GC34090 City Clerk
Original licenses
C-29
A-130-140 Permits CU+2 GC34090 City Clerk
Development
C-47 Svcs
A-130-150 Regulations S+2 GC34090 City Clerk
C-27, C-42
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Retention Legal Citation Office of
Filing Snbject Records Series &. Description of Official or Record
Code Records Administrative
Policy
A-130-170 Sbelter CU+2 GC34090( d) City Clerk
C-19
ANNEXATIONS
A-150 Annexations CU+2 GC34090( d) City Clerk
General information Development
C-19 Svcs
A-150-030 All Named Annexations P GC34090 City Clerk
through Reports, agreements, public notices Development
A-I 50-995 C-28 Services
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ASSESSMENT DISTRICTS , ..
A-170-010 Assessment Districts - All Named P GC34090 City Clerk
through Original documentation and collection information, City Treasurer
A-170-150-965 supporting documentation Engineering
C-23, C-27, C-29
A-170 Assessment Districts CU+2 GC34090(d) City Clerk
through General information only
A-170-150-965 C-19
BIDS AND CONTRACTS
8-050 Bids and Contracts CU+2 GC34090(d) City Clerk
General information Purchasing
C-19
Purchasing Manual S+5 GC34090(d) Purchasing
Bid procedures, policies
C-I9
Requisitions & Purchase Orders AU+4 GC34090; Purchasing
Original documents CCP337
C-30
8-050-020 Construction (Bids) & Capital Improvement Projects CL+ 10 CC337,5 Engineering
(a) Supporting documents including bidders list, specs, City Clerk
reports, preliminary notices, payment schedules, work Finance
orders, etc.
C-27
8-050-020 Construction Bids P 2.083110: Engineering
(b) (Capital Improvement Projects for Municipal GC34090(a); City Clerk
Facilities) 4004; Finance
Planning, design, construction, conversion or modification H & S 19850
of municipal facilities structures and systems
C-28
8-050-020 Bonds - Security CL+2 GC34090 City Clerk
(c) C-25 Engineering
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Retention Legal Citation Office of
, Filing Subject Records Series & Description of Official or Record
Code Records Administrative
, Policy ,
8-050-020-300 Informal Bids - Construction AU+4 GC34090; Purchasing
CCP337; City Clerk
C-30 GC25105-1
8-050-100 Purchasing Bids AU+5 GC34090: City Clerk
(a) Successful bids, proposals, Request for Qualifications and CCP337; Purchasing
Request for Proposals for goods and services GC25105-1
C-30
8-050-100 Purchasing Bids CU+2 GC34090: City Clerk
(b) Unsuccessful bids, proposals, RFQ's & RFP's CCP337 Purchasing
C-30
8-050-100-340 Informal Bids - Purchasing AU+4 GC34090; Purchasing
Maintenance & operations (work orders, inspection, CCP337
repairs, cleaning, reports, complaints
C-30
8-050-100-600 Quotations GC34090; Purchasing
Successful bidder. ...... ............."................... .............. ..... AU+5 CCP337
Unsuccessful bidder.................,,".... ....... ..... ........ ............ CU+2
C-30
8-050-100-700 Surplus Sale AU+2 GC34090 Purchasing
(a) Auction results & sale of surplus equipment and vehicles
C-29
8-050-100-700 Surplus Sale - Disposal AU+4 GC34090: Purchasing
(b) Sale of equipment CCP337
C-29
8-050-100-700 Surplus Sale L VC9900 et.seq. Purchasing
(c) Vehicle ownership & title
C-29
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BOARDS, COMMISSIONS AND COMMITTEES ,
8-080 Boards, Commission and Committees CU+2 GC34090(d) City Clerk
General information
C-19
8-080-005 Specific Named - Boards, Commission & Committees T+5 GC34090: City Clerk
through Selected GC4080 1
8-080-650-750 Applications and other information
C-22
8-080-005 Specific Named - Boards, Commission & Committees CL+2 GC34090 City Clerk
through Not Selected
8-080-650-750 Applications
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
BUDGET
B-130 Budget CU+2 GC34090(d) Finance
General information City Clerk
C-19, C-29
B-130-010 Capital Improvement Program P GC34090 City Clerk
Includes Capital Improvement Plan City Manager
C-43
B-130-030 Community Services - All Named Groups AU+2 GC34090 Finance
thru Funds granted specifically for community groups & City Clerk
B-1 30-030-700 projects
C-29
B-130-070 General AU+2 GC34090 Finance
(a) Accounting information
C-29
B- 130-070 General - Adopted P GC34090 Finance
(b) Operating budget adopted by Council; City Clerk
supplemental appropriations; monthly financial reports
C-17, C-29
B- 130-070 General - S GC34090 Finance
(c) Operating copies & proposed budget information City Clerk
Departmental reference All Depts
C-17
B-130-120 Revenue Sharing T+5 CCP337.2; Finance
CCP343: City Clerk
B&P7042.5;
PU7685;
48CFR:2;
C-22 GC53066
CALIFORNIA STATEW(()E COMMUNITIES DEVELOPMENT
C-010 California Statewide Communities Development CL+ 10 GC 34090 City Clerk
Supporting Documentation CCP 337,5
C-31
C-01O-600 Statewide Community Infrastructure Program S+2 GC 34090 City Clerk
C-26
CITY-OWNED BUILDINGS
C-050 City-owned Buildings CU+2 GC34090( d) City Clerk
General information Building Maint
C-19
C-050-025 Specific Named - City-Owned Buildings CU+2 GC34090 Community
through Facility use; maintenance & operations Svcs
C-050-875 City Clerk
C-28 Finance
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
C-050-050-100 Rental Agreements (Convention Center) T+5 GC34090 Support Svcs
C-22
CITY-OWNED LAND
C-070 City-Owned Land CU+2 GC34090(d) City Clerk
General information
C-19
C-070-010 Acquisition CL+ 10 GC34090(a) City Clerk
thru Supporting documents re sale, purchase, exchange, lease GC6254 City Attorney
C-070-0 I 0-900 or rental of City property City Manager
(a) C-28
C-070-0 1 0 Acquisition - Deeds & Easements P GC 34090(a); City Clerk
thru Original grant deeds 24 CFR 570502
C-070-010-900 (b)(3);
(b) 24 CFR 8.42;
OMB Circ. SA-
C-28 110
C-070-0 1 0 Appraisals CL+2 GC34090; City Attorney
thru Exempt until final acquisition or contract agreement GC6254(h)
C-070-01O-900 obtained
(c) C-28
C-070-0 10-700 Relocations CL+2 GC34090 City Clerk
Due to acquisition of land by City
C-28
C-070-100 Lease (City is Lessor) T+5 CCP;337.2,343: City Clerk
Lease of City-Owned Property between City and Non-city B&P 7042.5 Finance
agencies/individuals
C-22
C-070-200 Relinquishment CL+ 10 GC34090(a); City Clerk
Sale of land GC6254 City Attorney
C-28
C-070-220 Riverfront Land S+2 GC34090 Planning
Riverfront Master Plan
C-26
C-070-230 Surveys P GC34090; Planning
C-26 GC6254(h)
C-070-240 Title Insurance Policies P GC34090( a) City Clerk
C-28
C-070-250 Turtle Bay P 2,083110: City Clerk
C-070-250-030 Bird sanctuary GC34090(a);
C-070-250-070 Monulith 4404;
C-070-250-250 Museum Park H & S 19850;
C-28 (Municipal Facilities)
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Retention Legal Citation Office of
Filing Snbject Records, Series & Description of Official or .- Record,
Code Records Administrative
Policy
CODES ,
C-110 Codes CU+2 GC34090(d) City Clerk
General information
C-19
C-IIO-IOO Municipal - Snpplements P GC34090 City Clerk
C-23
C-II 0-1 00-400 Violations - Enforcement CL+2 GC34090(d) Building
Case files including building, housing, property and
zoning violations; public nuisance rubbish
C-27
C-IOO-IOO-900 Violations - Miscellaneous CL+2 GC34090( d) Building
Code enforcement activity that does not result in litigation
C-27
Code Books & Snpplements for: P GC34090( e) City Clerk
C-llO-175 Uniform Administrative Building
C-100-200 Uniform Building
C-100-250 Uniform Electric
C-IIO-275 Uniform Fire
C-IIO-300 Uniform Housing
C-IOO-350 Uniform Mechanical
C-IIO-400 Uniform Plnmbing
Documentation re adoption or amendment of codes
C-25
COMMUNICATIONS ,
C-175 Communications CU+2 GC34090( d) City Clerk
General information Support Svcs
C-19, C-25
C-175-200 Antomated Data System - (Criminal Jnstice) CU+2 GC34090( d) Support Svcs
General information
C-19, C-25
-:- c_ ,,'c.
C-175-400 E-mail '" '"
**Refer to City's Technology Use Policy ~ in Progress ..c.'.'c,',.
C-175-550 Internet CU+2 GC34090(d) LT.
C-175-750 Radios CU+2 GC34090(d) Support Svcs
C-175-825 Telephone CU+2 GC34090(d)
C-175-825-100 Emergency System - SHASCOM 911 CU+2 GC34090(d)
C-175-825-700 Pacific Telephone & Telegraph CU+2 GC34090(d)
General information
C-19, C-25
Communication Equipment - Radio & Telephone T+2 GC34090 Support Svcs
Retain manuals, instructions & procedures until
termination of equipment use
C-33
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Retention Legal Citation Office of
I,Filing Subject Records Series & Description of Official or Record
Code Records Administrative
, Policy
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DEBT
0-050 Debt CU+2 GC34090(d) City Clerk
General information Finance
C-19
0-050-025 Debt Advances CL + 10 GC34090; City Clerk
tbru Supporting administrative documents; for internal loans CCP337.5: Finance
0-050-025-900 GC53921
C-19
0-050-100 Bonds - General Obligation CL+ 10 GC34090: Finance
0-050-150 Bonds - Industrial Revenue CCP337.5; City Clerk
0-050-175 Bonds - Lease/Revenue GC53921 City Treasurer
0-050-200 Bonds - Revenue
0-050-250 Certificates of Participation
0-050-400 Leases
0-050-430 Loans & Notes
(includes all Supporting administrative documents; monthly statements
minor codes) of transactions; paid/canceled bonds and coupons
C-31
ECOLOGY ,
E-020 Ecology CU+2 GC34090(d) Planning
General information City Clerk
C-19
E-020-010 Air CU+2 GC34090(d) Planning
E-020-100 Noise City Clerk
E-020-500 Water
General information
C-19
ECONOMIC DEVELOPMENT
E-050 Economic Development CU+2 GC34090(d) City Manager
General information City Clerk
C-25
E-050-300 Enterprise Zone Program CU+2 GC34090 City Manager
General information
C-19
E-050-500 Stillwater Business Park CU+2 GC34090 City Manager
General information City Clerk
C-19
E-050-800 Sites CL+2 GC34090 City Manager
Specific economic development sites/projects, studies City Clerk
C-26
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, LegalCit~tion Office of
Retention
FilingStibjett Records Series & Description of Official or Record
Code' Records Administrative
P06cy ,
EDUCATIONAL INSTITUTIONS
E-060 Educational Institutions CU+2 GC34090(d) City Clerk
thru General information
E-060-900 C-19
ELECTIONS
E-070 Elections CU+2 GC34090( d) City Clerk
General information
C-19
E-070-050 General Municipal Election P GC34090 City Clerk
E-070-100 Special Municipal Election
History of election, sample ballot, certificates of
destruction, other resolutions
C-18
E-070-050 Affidavit Index CL+5 ECI7001 City Clerk
E-070-100 CI9
E-070-050 Applications, Absentee Ballots & Envelopes E + 6 mos EC17505: City Clerk
E-070-100 C-17 EC 17302
E-070-050 Assisted, Challenged Voters List E + 6 mos EC 17304 City Clerk
E-070-100 C-17
E-070-050 Ballots E+6 mos ECI7302 City Clerk
E-070-100 Unused ballots {unless contested retention by court order}
C-17
E-070-050 Ballots - Proposition 218 P Per State City Clerk
E-070-100 Assessment Districts, sample ballot Guidelines
Property related fees
C-18
E-070-050 Calendar E+2 GC34090 City Clerk
E-070-100 C-17
E-070-050 Candidates Statement E+4 Per State City Clerk
E-070-100 Guidelines
C-18 (see under FPPC)
E-070-050 Canvass P GC22932; City Clerk
E-070-100 Records used to compile final election results, tally sheets, EC17130;
voting machine tabulation, detailed breakdown of results EC2653
C-17
E-070-050 Certificates of Election T+4 GC81009(a): City Clerk
E-070-100 GC81009(d)
C-17
E-070-050 Nomination Papers City Clerk
E-070-100 SuccessfuL........... ..... ....... ....... ............. ......... ........ .......... E+4 EC17l00;
UnsuccessfuL.......... ....... ............. ....... ................ ............... E+2 GC81 009(b)
CI8
13
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
, Policy
E-070-050 Notifications & Publications E+2 GC34090 City Clerk
E-070-100 Proof of publication or posting, certification and listing of
notice of posting; copy of newspaper notice and
certification of offices to be voted upon
C-18
E-070-050 Oaths of Office T+6 GC34090; City Clerk
E-070-100 C-18 29USCII13
E-070-050 Petitions E+l EC 17200; City Clerk
E-070-100 From date of filing or election; initiative, referendum, EC17400;
recall GC7253.5;
EC14700;
C-18 GC3756:8
E-070-050 Maps, Precincts & Voter Information E+2 GC34090: City Clerk
E-070-100 EC17501;
C-18 ECI7301
E-070-050 Precinct Records E + 6 mos ECI7503 City Clerk
E-070-100 From date of election: Precinct official material;
declaration of intention, orders appointing members of
precinct boards and designating polling places
C-19
E-070-050 Roster of Voters E+5 ECI7300 City Clerk
E-070-100 C-19
E-070-050 Voter Affidavits CL+5 ECI7000 City Clerk
E-070-100 C-19
E-070-100-020 Bond P California City Clerk
- Constitution
C-17 Artic1eXIll
ELECTRIC
E-090 Electric CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-090-020 Acquisition of Electric Facilities CL+ 10 GC34090(a): City Clerk
Supporting documents re sale, purchase, exchange, lease GC6254 Electric
or rental of City property
C-28
E-090-050 California Municipal Utilities Association CU+2 GC34090(d) City Clerk
General information regarding projects under jurisdiction Electric
ofCMUA
C-19
E-090-055 EUSERC (Service Entrance Requirements Corom) S+2 GC34090 City Clerk
C-42 Electric
14
.
.
". , Legal Citation
. Retention Office of
Filing Subject Records Se'ries.&Descripti,on of Official or Record
Code Records Administrative" .
Policy ...
E-090-058 Industry Restructuring S+2 GC34090 City Clerk
thru Electric
E-090-058-850 C-42
E-090-060 Joint Utilities T+2 GC34090 City Clerk
thru Includes Cable TV, Pacific Bell & PG&E Electric
E-090-060-625 C-44
E-090-070 Marketing CU+7 Not specified City Clerk
C-19 Electric
E-090-077 Mutual Aid CU+2 GC 34090( d) City Clerk
General Information Electric
C-19
E-090-080 New Business CU+2 GC34090 City Clerk
thru All matters relative to new business, (commercial, Electric
E-090-080-770 industrial, residential, etc.)
C-19
E-090-090 Power Control Center T+2 GC34090 City Clerk
C-44 Electric
E-090-090-200 Equipment CU+2 GC34090 City Clerk
Includes maintenance work orders, inspection, repairs, Electric
cleaning for facilities and equipment
C-42
E-090-100 Rates CU+2 GC34090 City Clerk
C-42 Electric
E-090-125 Service Policy S+5 GC34090; City Clerk
C-19 40801 Electric
E-090-140 Substations T+2 GC34090 City Clerk
thru Electric
E-090-140-900 C-44
E-090-150 Street Lighting CU+2 GC34090 Engineering
Includes work orders, inspection, repairs, cleaning, Electric Utility
reports, complaints, signals, striping
C-43
E-090-160 System, Electric Utility CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-090-160-150 Drafting/Mappiug P GC34090: City Clerk
H&SI9850: Electric
C-28 GC34090.7
E-090-160-200 East Loop Transmission Line T+2 GC34090 City Clerk
C-44 Electric
15
.
.
. Retention Legal Citation Office of
"
Filing Subject Records Series & Description of Official or Record ".
Code Records Administrative
Policy
E-090-160- 205 Engineering CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-090-160-210 North Loop Transmission Line T+2 GC34090 City Clerk
C-44 Electric
E-090-160-220 Financing P GC34090; City Clerk
Administration & Financial Records 40802; Electric
C-23, C-24 53901
E-090-160-320 Maintenance CU+2 GC34090 City Clerk
Includes work orders, inspection, repairs, cleaning for Electric
facilities and equipment
C-42
E-090-160-400 Operation CU+2 GC34090 City Clerk
Includes work orders, inspection, repairs, cleaning for Electric
facilities and equipment
C-42
E-090-160-420 Outages 2 GC34090 City Clerk
Reports, incidents, Emergency call outs Electric
C-25
E-090-160-470 Permits/Easements - Refer C-070-0l 0
E-090-160-485 Planning p 2,08311 0: Engineering
Design, construction, conversion or modification of GC34090(a): City Clerk
structures and systems 4004; Finance
C-28 H & S 19850
E-090-160-500 Quarts Hill/Keswick Loop Transmission Line T+2 GC34090 City Clerk
C-44 Electric
E-090-160-550 Reconstruction - Refer E-090-160-485
E-090-160-600 South Airport Transmission Line T+2 GC34090 City Clerk
C-44 Electric
E-090-160-750 Voltage ComplaintslPower Quality CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-090-160-770 Warehouse CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-090-160- 790 Stillwater Industrial Park Transmission Line T+2 GC34090 City Clerk
C-44 Electric
E-090-160-800 West Loop Transmission Line T+2 GC34090 City Clerk
C-44 Electric
16
.
.
.,
Retention Legal Citation Office of
FilingSubject. , Records Series & Description of Official or Record
Code Records Administrative
Policy
E-090-200 Undergrounding P OC34090; City Clerk
E-090-200-100 Caterpillar Road Utility District OC4003; Electric
E-090-200-200 Cypress A venue Utility District OC4004;
E-090-200-500 Hilltop Drive Utility District H&S 19850
E-090-200-900 Parkview Avenue Utility District
C-44
E-090-300 Western Underground Committee CU+2 GC34090(d) City Clerk
General information Electric
C-19
ENERGY
E-120 Energy CU+2 OC34090(d) City Clerk
General information Electric
C-19
E-120-010 American Public Power Association (APPA) CU+2 OC34090( d) City Clerk
General information Electric
C-19
E-120-015 Bonneville Power Administration CU+2 GC34090( d) City Clerk
General information Electric
C-19
E-120-019 CA Coordinating Camm. Power Operations CU+2 GC34090( d) City Clerk
General information Electric
C-19
E-120-022 California Energy Commission CU+2 OC34090( d) City Clerk
General information Electric
C-19
E-120-025 Calif-Oregon Transmission Project (COTP) CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-120-028 Central Valley Project Corporation CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-120-030 ConservationlDemand Side Management CU+2 OC34090 City Clerk
Conservation and load mgmt reports and Misc. and Electric
Program information
PW8
E-120-050 Federal Energy Regulatory Comm (FERC) S+2 OC34090 City Clerk
Industry regulation including legislation Electric
C-42
E-120-058 Fossil FuellNatural Gas CU+2 GC34090( d) City Clerk
General information Electric
C-19
17
.
.
Retention Legal Citation Office of
Filing Subject Records Series ~ Description of Official or ' Record
Code Records Administrative
Policy
E-120-070 Hydro CU+2 GC34090(d) City Clerk
thru General information re City's hydro-electric power and Electric
E-120-070-825 power facilities
C-19
E-120-100 Methane Recovery CU+2 GC34090(d) Electric
General information regarding specific energy source
C-19
E-120-110 Modesto Irrigation Dist. - Financing Authority CU+2 GC34090( d) City Clerk
General information re Joint Exercise of Powers w/Cily & Electric
financial transactions
C-19
E-120-115 N. American Electric Reliability Council CU+2 GC34090( d) City Clerk
General information re City's participation in Council Electric
C-19
E-120-118 Northern California Power Pool CU+2 GC34090(d) City Clerk
General information re Nepp participants' transactions Electric
implementing power pooling services
C-19
E-120-119 Northwest Public Power Association CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-120-120 Nuclear CU+2 GC34090( d) City Clerk
General information re nuclear generated power & energy Electric
C-19
E-120-135 Pacific Gas & Electric CU+2 GC34090(d) City Clerk
General information re common use facilities Electric
C-19
E-120-150 Redding Power Plant T+2 GC34090 City Clerk
tluu Includes maintenance, operations, permits, Redding Power Electric
E-120-150-676 Units #5 & #6
C-44
E-120-200 Solar CU +2 GC34090(d) City Clerk
General information regarding solar-generated power & Electric
energy
C-19
E-120- 220 Steam CU+2 GC34090(d) City Clerk
General information regarding steam generated power & Electric
energy
C-19
E-120-250 Transmission Agency of Northeru California (T ANC) CU+2 GC34090(d) City Clerk
General information re City's participation Electric
C-19
18
.
.
,
Retention Legal Citation Office,of
FiIingSnbject Records Series & Description of Official or Record '
Code Records Administrative
" Policy
E-120-270 Wind CU+2 GC34090( d) City Clerk
General information re wind-generated power Electric
C-19
E-120-300 WoodlSolid Waste CU+2 GC34090( d) City Clerk
General information re wood, solid waste & bio mass Electric
generated power
C-19
E-120-400 Northern California Power Agency (NCP A) CU+2 GC34090( d) City Clerk
General information Electric
C-19
E-120-500 Modesto-Santa Clara-Redding (MSR) CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-120-500-750 SaD Juan CU+2 GC34090(d) City Clerk
General information re participation in San Juan Power Electric
Plant
C-19
E-120-500-800 Transmission Service T+2 GC34090 City Clerk
C-44 Electric
E-120-550 NIW Transmission - Refer E-120-025
"'Closed 1986
E-120-900 Western Area Power Administration (WAPA) CU+2 GC34090(d) City Clerk
General information Electric
C-19
E-120-930 Western Systems Coordinating Council CU+2 GC34090( d) City Clerk
General information EJectric
C-19
E-120-935 Western Systems Power Pool CU+2 GC34090( d) City Clerk
General information Electric
C-19
FAIR POLITICAL PRACTICES COMMISSION (FPPC) ,
, .. .'
F-010 FPPC CU+5 FPPC Opinion City Clerk
Administration
C-18
F-010-050 Statement of Economic [nterests: T+7 GC81009( e) City Clerk
thru
F-01O-050-660 Elected Officials - Include all agencies; i.e., Council,
Housing Authority, RASA, RRA, etc.
Designated Employees - Includes all agencies; i.e.,
Council, Housing Authority, RASA, RRA, etc.
C-18
19
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative "
Policy
F-010-075 Bulletins CU+2 GC34090 City Clerk
C-19
F-OlO-IOO Campaign Statements P GC81009(b)(g) City Clerk
(a) Elected
C-18
F-OIO-IOO Campaign Statements E+5 GC81009(b) City Clerk
(b) Not Elected
C-18
F-01O-120 Candidates Statement of Economic Interest E+5 GC81009(b) City Clerk
C-18
F-OIO-150 Conflict of Interest Code Filings CU +5 FPPC Opinion City Clerk
Includes all agencies; i.e., Council, Housing Authority,
RASA, RRA, etc.
C-18
FEDERAL ,
F-200 Federal CU+2 GC34090(d) City Clerk
Correspondence from Federal agencies
C-19
F-200-075 Census CU+2 GC34090(d) Development
General information Services
City Clerk
C-19
F-200-078 Civil Aeronautics Board CU+2 GC34090(d) City Clerk
General information Airports
C-19
F-200-084 Department of Energy CU+2 GC34090(d) Electric Utility
General information
C-19
F-200-090 FEMA Development
General information...................... ..............,................... CU+2 GC34090(d); Services
Federal Aid for disaster................................................... Paid + 7 23 CFR 633 (a) City Clerk
(c)
F-200-100 Forest Service CU+2 GC34090( d) City Clerk
General information
C-19
F-200-200 Department of Interior CU+2 GC34090(d) City Clerk
General information
C-19
20
.
.
Retention Legal Citation ..... Office of
Filing Subject Records Series & Description of Official or Record
'Code Records Administrative
Policy
F-200-200-040 Bureau of Land Management CU+2 GC34090 Development
Includes right-of-way matters Services
C-19
F-200-200-050 Bureau of Reclamation T+5 CCP337.2: Municipal
includes water contract matters CCP343; Utilities
B&P 7042.5: City Attorney
PU7685:
48CFR2;
C-22 GC53066
F-200-700 Post Office CU+2 GC34090(d) City Clerk
General information Support
C-19 Services
F-200-850 Department of Transportation CU+2 GC34090(d) Engineering
General information City Clerk
C-19
F-200-875 Department of Treasury CU+2 GC34090 F inauce
General information City Treasurer
C-19 City Clerk
FINANCE ,
F-205 Finance CU+2 GC34090 Finance
General infannation
C-19
F-205 Finance T+5 GC34090 Finance
Miscellaneous Contracts
C-22
F-205-025 Accounts Payable AU+4 GC34090; Finance
Invoices, check copies, supporting documents CCP337
C-29
F-205-025-500 Non-Employee Compensation Reporting AU+4 GC34090: Finance
1099's, 1096, W-4's and W-2's 29 USC 43; 26
CFR 31.6001.1-4:
IRS Reg 31.6001-
l(e)(2);
R&T 19530:
29 CFR 516.5 -
C-30 (Federal & State Tax) 516,6
F-205-025-750 Request for Taxpayer 10# AU+4 GC34090 Finance
All matters pertaining to requests for taxpayer J.D. number
and certification (W -9)
C-30
F-205-030 Accounts Receivable AU+4 GC34090 Finance
C-29
21
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
Taxes, Receivable AU+3 CCP338 Finance
C-29
F-205-095 Cash AU+4 GC34090: City Treasurer
Checks, coins, currency CCP337 Finance
C-29 (Deposits, receipts)
F-205-095-200 Bad Checks AU+5 GC34090; City Treasurer
Utility's bad checks (Confidential) CCP337 Cus Svc Util
C-29
F-205-095-300 Cancelled Checks AU+5 GC34090; City Treasurer
C-29 CCP337
F-205-095-600 Petty Cash AU+4 GC34090 Finance
Work papers documenting testing and reconciliation of City Treasurer
petty cash general ledger account balance
C-29
F-205-095-650 Reconciliation AU+5 GC34090: City Treasurer
Statements, summaries for receipts, disbursements & 26 CFR 16001-1
reconciliations
C-29
F-205-100 Computer Reports AU+4 GC34090:
F-205-125 Distribution Reports AU+4 26 CFR 301 Finance
F-205-160 Expenditures AU+4 65-1(F);
F-205-200 General Ledger P CCP 337
F-205-300 Inventory AU+4
F-205-325 Job Order AU+4
F-205-600 Revenue AU+4
C-17, C-29
F-205-150 Financial Reports CU+2 GC34090 Finance
General information
C-19
Financial Audit P GC34090 Finance
C-30
F-205-150-075 Comprehensive Annual Finance Report GC34090,7 City Clerk
CAFR,............,..............................................................,.. P Finance
Support Documents.._... ._.................. .............,. ................ AU+7
C-30
F-205-150-150 Federal Power Commission CU+2 GC34090 City Clerk
General information
C-19
F-205-150-400 Local Transportation - RABA CU+2 GC34090 City Clerk
State requirements Transportation I
C-47 Engineering
F-205-150-650 State Controller Report P GC34090 Finance
C-30 City Clerk
22
.
.
'Filing Subject
Code
Records Series & Description
Retention
of Official
Records
Legal Citation
or
Adinillistrative
Policy
Office of
Record
F-205-150-660 Street Report S+2 OC34090 Finance
Annual City Clerk
F-205-160 Fixed Assets AU+4 GC34090; Finance
Inventory wi purchase date, cost, account number 26 CFR 301
C-29 65-1(F)
F-205-300 Journal Voucher AU+4 OC34090: Finance
Account posting wi supporting documents CCP337
C-29
F-205-500 Purchase Orders AU+4 OC34090; Purchasing
C-30 CCP337
F-205-600 Revenue CU+2 OC34090 City Clerk
Schedule of Fees & Service Charges; Development Fees Finance
C-19
F-205-600-250 Highway User Tax CU+2 GC34090 City Clerk
General information Finance
C-19
F-205-600-300 Interest Income AU+4 OC34090 City Treasurer
C-29 (accounts receivable)
F-205-600-650 Shasta County (Taxes) AU+3 CCP338 City Treasurer
C-29
F-205-600-725 Treasurer's Remits AU+5 OC34090 City Treasurer
C-29
F-205-600-750 Trust Deposit Reconciliation AU+5 OC34090 City Treasurer
C-29
FIRE PREVENTION ,
F-210 Fire Prevention CU+2 OC34090 City Clerk
General information Fire
C-19 City Attorney
Fire Code Books S+3 GC34090,7; Fire
Includes OPS manuals CCP 340.5
C-32
F-210-300-020 Aged Homes CL+3 UFC 103.34 Fire
C-32
F-21O-300-050 Arson P PC 799 Fire
<a) Investigations, Evidence Arson - Support prosecution
resulting in homicide
C-32
F-21O-300-050 Arson CL+6 PC 800 Fire
(b) Investigations, Evidence Arson - Great bodily harm,
inhabited structure or property
C-32
23
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
F-210-300-050 Arson CL+ 3 PC 801; Fire
(c) Investigations, Evidence Arson - Structure UFC 104.32
C-33
F-210-300-100 Inspection Files CL+3 UFC 103.34 Fire
thru Alanns/sprinkler systems, prevention efforts
F-210-300-500 (Includes all Districts, Aged Homes, Day Care Homes,
Group Homes and Residential Care, except arson)
C-32
Fire Station Journals CU+2 OC34090 Fire
Activities, personnel, engine company
C-32
F-21O-550 Permits CL+2 OC34090 Fire
C-32
F-210-550-175 Fireworks CU+2 OC34090 Fire
General information re illegal fireworks
C-19
F-210-550-750 Underground Storage Tank P OC349090a Fire
(al Compliance
C-33
F-210-550-750 Underground Storage Tank CU+2 OC34090 Fire
(b) Maintenance & Operation
C-33
F-210-560 Plans S+2 OC34090 Fire
Strategic City Clerk
C-32
F-210-575 Pre-Occupancy CL+2 OC34090(dl Develop S ves
C-26
GENERAL PLAN ,
.
0-030 General Plan P OC34090 Develop Svcs
Adopted General Plan
C-28
G-030-010 Amendments OC34090; Develop Svcs
Approved......... ................................................. .h......h... P OC65103: City Clerk
Denied ...................,......'....,......, ,...,......,....,......,....,..,...." CU+3 GC50110
C-28
0-030-070 Elements P OC34090 Develop Svcs
C-28
0-030-110 Oasis Road/I-S Specific Plan P GC34090 City Clerk
C-28 Develop Svcs
0-030-125 Park Marina/Riverfront Specific Plan P OC34090( a) City Clerk
C-28 OC6254 Develop Svcs
24
.
.
Filing Snbject
Code
Records Series & Description
Retention
of Official
Records
Legal Citation
or
Administrative
Policy
Office of
Record
0-030-150 Spheres Of Influence P OC34090 Develop Svcs
C-28
GEOGRAPHIC INFORMATION SYSTEMS (GIS) ,
0-040 Geographic Information Systems P GC34090; GIS
Maps & Plans H&S I 9850;
C-28 OC34090.7
GRANTS , ,
0-100 Grants CL+5 GC34090; City Clerk
Community & Urban Development 24 CFR 570,502 Housing
Project files, contracts, proposals, statements, reports, sub- (b)(3)
recipient dockets, environmental review, grant documents, 24 CFR 85.42;
applications, plans, etc. Includes Section 108 loan OMB Cir. A-IIO,
guarantee Attach. C;
OMB Cir. A-I02
&A-128;
C-19, C-25 HUD regulations
0-100-030 Community Development Block Grant & CL+5 OC34090; City Clerk
thru CDBG Reports 24 CFR570,502;
G-IOO-030-700 (CDBG) 24 CFR 85.42;
Applications, CDAC committee recommendations, OMB Cir. A-I02,
reports, contracts, supporting documents, Annual A-I 10, A-128
Performance Reports, financial records
Unsuccessful Grants.. .......,....... ........................ ......., ....... CL+2 Originating
C-19 Dept
G-IOO-030-120 CD BG Administrative Policy S+5 OC34090; Housing
Qualifications for CDBG grants 24CFR570.502;
C-19 24CFR85.42
0-100-070 Federal Grants CU+2 OC34090 City Clerk &
General information other depts
C-19
G-IOO-070-070 DBE - Disadvantaged Business Enterprise CL+5 OC34090 City Clerk
Qualification for Federal funds
Unsuccessful Grants ........................................................ CL+2 Originating
C-19 Dept
0-100-070-095 Federal Aviation Administration (FAA) CL+5 GC34090 Airports
0-100-070-100 FAU (Federal Aid Urban) & Intermodal Surface City Clerk
Transportation Efficiency Act (ISTEA)
Applications, reports, contracts, supporting documents,
financial records
Unsuccessful Grants ........................................................ CL+2 Originating
C-19 Dept
25
.
.
.. Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
G-100-075 Home Investment Partnership Program CL+5 GC34090 Housing
thru Case Files - Home Owner
G-100-075-800 Case Files - Home Rental Rehab Prog.
Community Housing Development HOME
Apps/Grants/Programs
New Construction
Tenant-Based Rental Assistance
Unsuccessful Grants ..n............................,....................... CL+2 Originating
C-19 Dept
G-IOO-080 Housing Rehabilitation Loan Program
thru Case Files Paid + 5 GC34090 Housing
G-100-080-400 Emergency Repair Prog
Senior Minor Repair Grant Prog
Policy - Housing Rehab Loan Prog
Proposals
C-19
LoaD Committee Minutes..................................... ....".... P
C-23
Unsuccessful Grants..................... ..... ........ .... ....... ........... CL+2 Originating
C-19 Dept
G-100-090 Indian Gaming Local Community Benefit Grants CL+5 GC34090 City Clerk
C-19
G-IOO-145 Rental Rehabilitation Grant Program Paid + 5 GC34090 Housing
G-100-145-600 Case Files
G-100-145-750 Nondiscrimination Condo Non-Conv
Unsuccessful Grants. ........................ ..... ....... ................... CL+2 Originating
C-19 Dept
G-lOO-165 Self Snfficiency Program CL+5 GC34090 City Clerk
Originating
Unsuccessful Grants ........................................................ CL+2 Dept
C-19
G-IOO-170 State Grants CL+5 GC34090
thru Division of Aeronautics City Clerk
G-100-170-825 Office of Traffic Safety (OTS)
State Transportation Improvement Program (STIP)
State-Local Transportation Partnership Program
(STPP)
Applications, reports, contracts, supporting documents,
financial records
Unsuccessful Grants ........................................................ CL+2 Originating
C-19 Dept
G-100-200 State Deferred Payment Rehabilitation Loan & CL+5 GC34090 Housing
CHRP-O
Unsuccessful Grants ........................................................ CL+2 Originating
C-19 Dept
26
.
.
Retention Legal Citation Office of ,
Filing Su bject Records.S~ries & DescriptioJl of Official or Record '"
Code Records Administrative
Policy
HISTORY "
H-IOO History P OC34090 City Clerk
H-100-500 Historic Places/Buildings P OC34090 City Clerk
, ,
HOUSING AUTHORITY
H-150-000 Housing Authority CU+2 GC34090 City Clerk
General information
C-19
H-150-015 Acquisition CL+ 10 OC34090(a) City Clerk
(a) Acquisition ofland & easements; supporting documents re OC6254 City Attorney
sale, purchase, exchange City Manager
C-28
H-150-015 Acquisition ~ Deeds & Easements , p OC 34090(a); City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3):
24 CFR 8.42;
OMB Cire. SA-
C-28 110
H-150-025 Agendas CU+2 GC34090; City Clerk
(a) Agendas, Special Meeting Notices, Certificate of Posting, GC34090.7;
Action Agendas GC54960.1 (e)(1)
OC34090(d);
Minutes ....... '......... ..... ....... ............. ..... ............ ................ p OC36814:
C-22, C-23 GC4080 1
H-150-025 Agenda Items p OC34090 City Clerk
(b) All "Reports to Housing Authority" agenda items for all
subjects and support documentation
C-19
H-150-200 Budget
General information, Proposed Budget............................ CU+2 OC34090 City Clerk
Adopted Budget.. ................-......................................,.... p Housing
C-19, C-29
H-150-200-050 Continuum of Care Plan - CU+2 GC34090 City Clerk
General information - Program contracted out to NVCSS Housing
C-19
H-150-250 Financial Records P CCP337.2; City Clerk
Administrative & Financial Records CCP343:
B&P 7042.5:
PU 7685;
48 CFR.2;
C-23, C-24 OC53066
27
.
.
. Retention Legal Citation Office of
Filing Subject Records.Series & Description of Official or ' Record
Code Records Administrative
Policy
H-150-250-400 Housing Rental Payments Reporting P GC34090, Housing
C-24 40802,53901
H-150-265 Funding Requests - Conceptual approval of and request CL+3 GC34090 Housing.
for Housing program loans City Clerk
C-19
H-150-300 Housing Revenue Bonds CL+ 10 GC34090; Housing.
C-25 CCP337.5 City Clerk
H-150-550 Publication CertificateslDisplays CU+4 CCP343 Housing.
CCP349 et seq. City Clerk
GC 911.2
C-23 GC34090
H-150-600 Resolutions P GC34090( e) City Clerk
C-23 40801
H-150-675 SECTION 8-EXISTlNG CU+2 GC34090 Housing
General information
C-19
H-150-675-010 Annual Plan S+2 GC34090 Housing
C-26
H-150-675-020 Annual Report CU+2 GC34090 Housing
C-19
H-150-675-175 General Correspondence CU+2 GC34090 Housing
Cl9
H-150-675-500 Section 8 Overpayments P GC 34090 Housing
C-24 40802,53901
H-150-675-700 Tenant Case Files CL+3 24 CFR 570,502 Housing
(b)(3):
24 CFR 85.42 &
OMB Cir. A-II 0,
C-19 3#C
H-150-680 SECTION 8 HOUSING VOUCHER PROGRAM CU+2 GC34090 Housing
General information
C-19
H-150-680-700 Tenant Case Files CL+3 24 CFR 570.502 Housing
(b)(3):
24 CFR 85.42 &
OMB CiL A-llO,
C-19 3#C
H-150-682 Section 8 Management Assessment Program S+2 GC 34090 Housing
C-26
H-150-740 Tax Credit AU+3 CCP338 Housing
C-29 Finance
28
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Retention Legal Citation Offieeof
Filing Subject Records Series & Descriptiol1 of Official or ^ Record
Code Records Administrative ,
Policy
,
INCORPORATION OF REDDING , ,
[-010 Incorporation of Redding P GC34090 City Clerk
C-22 CCP337.2
INVESTMENTS , ,
[-100 Investments P GC34090;
Summary of transactions, inventory & earnings report CCP 337; City Treasurer
C-30 GC53607
[-100-100 Corporate Cash Mgmt Account (CCMA) P GC34090: City Treasurer
CCP 337;
C-30 GC53607
[-100-500 Local Agency Investment Fund P GC34090: City Treasurer
CCP 337;
C-30 GC53607
[-100-800 Safekeeping P GC34090; City Treasurer
CCP 337;
C-30 GC53607
LAND USE .
L-OIO Land Use CU+2 GC34090 City Clerk
General information
C-19
All permits/projects not completed or denied CL+2 GC34090(d) Building
Engineer
C-26 Planning
L-O 1 0-005 Affordable Housing CU+2 GC34090 Housing
General information City Clerk
C-19
L-OIO-035 Archeology P GC34090 City Clerk
Historical Information
L-O 10-040 Board of Administrative Review CU+2 GC34090 Planning
C-19
L-OIO-045 Building Construction P GC34090(a)(d) Building
(a) Approved new commercial and residential construction, GC4003
remodel, tenant improvements room additions, spa, signs, GC4004
block wall, etc. H&S 19850
Certificate of Occupancy H&S 19853
C-26
L-OIO-045 Building Permits P GC34909a Building
(b) Plans, buildings and signs H&S ] 9850
C-26 H&S 4003: 4004
29
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Filing Subject Records Series & Description of Official or Record
Code Records Adrninistrative
, Policy
L-01O-045 Inspection CL+2 GC34090(d) Building
(c) Correspondence, fees, appeal requests, reports
C-26
L-O 10-046 Certificates of Compliance L GC34090( a) Building
C-26
L-O I 0-050 Flood Plain P GC34090 Planning
Includes flood maps
C-44
Flood Control Reports/Studies CL+2 GC34090 Planning or
Municipal
C-45 Utilities
Flood Control Insurance Programs S+2 GC34090 Risk Mgmt
Includes copies of policies, rules and programs City Clerk
Municipal
C-26 Utilities
L-O 10-070 Environmental Determinations (ED) P GC34090(a) Planning
Exemptions: mitigation monitoring, negative declaration, and City Clerk
notices of determination, comments, statements of CEQA guidelines
overriding considerations
C-27
L-010-075 Environmental Impact Reports (EIR) P GC34090( a) Planning
Exemptions: mitigation monitoring, negative declaration, and City Clerk
notices of determination, comments, statements of CEQA guidelines
overriding considerations
C-27
L-OIO-075-575 Other Agency's EIR CU+2 GC34090 City Clerk
Documentation only Planning
L-OlO-IOO Growth Management CU+2 GC34090 Planning
General Information
C-25
L-010-100-140 Growth Management - Specific Developments L GC34090 Planning
thru
L-01O-IOO-900 C-25 (Development Conditions)
L-010-140 Local Agency Formation Commission (LAFCO) CU+2 GC34090 City Clerk
L-010-145 Landscaping - Commercial & Residential P GC34090(a) Planning
Commercial and residential development landscaping
requirements
C-25 (Development Standards)
L-01O-150 Lot Splits P GC34090 Planning
C-28
30
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
L-O I 0-150-050 Administrative Parcel Maps P GC34090; Planning
H&S 19850;
C-28 GC34090.7
L-O I 0-150-600 Lot Mergers P GC34090 Planning
C-28
L-01O-150-750 Property Line Adjustments P GC34090(a): Planning
H&S 19850;
C-28 H&S 4003: 4004
L-OIO-200 Plan Lines P GC34090 Planning
C-26 (Maps & Plats)
L-Ol0-210 Planned Developments P GC34090 Planning
L-01O-211 Includes specific named Planned Developments H&S 19850
C-28 GC34090.7
L-01O-220 Adult Entertainment CU+2 GC34090 City Attorney
C-19 City Clerk
L-O 10-230 Rezoning P GC34909(a); Planning
H&S 19850; City Clerk
C-28 H&S 4003; 4004
L-OIO-290 Shasta County Land Division Maps P GC34090 Engineering
Land Division Maps outside service area H&S 19850
GC34090,7
L-O 1 0-290-00 1 Includes Specific Named Maps
through
L-O 1 0-290-006 C-28
L-OIO-300 Site Plan Review P GC34909(a); Planning
Pertains to structure and land use H&S 19850; City Clerk
C-28 H&S 4003; 4004
L-01O-390 Use Permit P GC34909(a); Planning
H&S 19850;
C-26, C-28 H&S 4003; 4004
L-01O-390-080 Administrative Sign Permit P GC34909(a); Planning
Temporary promotional signs and permanent advertising H&S 19850;
signs exempt from CEQA H&S 4003: 4004
C-26
L-OIO-390-090 Administrative Tree Permit P GC34090(d) Planning
C-26
31
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
L-Ol0-390-300 Density Bonus P CCP 337; Planning
Agreements between developers & City; includes annual CCP 337.la;
proof of compliance CCP 337.15;
GC34090;
48 CRF 4.703;
GC34090(a);
C-25 (Development Agmts) H&S 19850;
C-28 (Case files) 4003;4004
L-Ol0-390-700 Site Development Permit P GC34090(a); Planning
H&S 19850:
C-26 4003;4004
L-O I 0-390-800 Site Development Permit - Director P GC34090(a); Planning
H&S 19850:
C-26 4003;4004
L-OIO-4l0 Variances P GC34909a Planning
H&S 19850;
C-28 4003;4004
L-OIO-410-900 Zoning Exceptions P GC34909a Planning
H&S 19850:
C-28 4003;4004
L-Ol0-500 Zoning CU+2 GC34090 Planning
Inquiries & Complaints (internal working files)
C-25 (general subject files)
C-28 (interpretations)
L-Ol0-500-050 Zoning Districts P GC34909a Planning
Formation of zoning districts filed individually by H&S 19850:
Municipal Code chapters 4003:4004
C-28
L-010-500-900 Zoning Violations CL+2 GC34090(d) Planning
Supporting code enforcement activity
C-27
LEGISLATION
L-040 Legislation CU+2 GC34090 Administrative
General information Services
C-19
L-040-0 I 0 Anti-Trust CU+2 GC34090 Administrative
C-19 Services
L-040-070 Federal CU+2 GC34090 Administrative
C-19 Services
32
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
L-040-070-040 Americans with Disabilities Act CU+2 GC34090 Engineering
Legislation & implementation of ADA
C-19
L-040-1S0 League of California Cities CU+2 GC34090 Administrative
Bulletins & correspondence Services
L-040-1S0-100 City Link Subscription CU+2 GC34090 Administrative
(correspondence) Services
L-040-1S0-400 National League of Cities CU+2 GC34090 Administrative
Bulletins & correspondence Services
L-040-1S0-600 Sacramento Valley Division CU+2 GC34090 Administrative
Bulletins & correspondence Services
L-040-300 State CU+2 GC34090 Administrative
C-19 Services
L-040-300-0S0 Ethics Training CU+7 City Attorney City Clerk
All documentation regarding AB1234 Ethics Training City Attorney
LIBRARY
L-OSO Library CU+2 GC34090 City Clerk
C-17
L-OSO-OIO Redding Municipal Library Board of Trustees GC34090; City Clerk
(a) General information, agendas, special meeting notices, GC34090.7;
certificate of posting, action agendas............................... CU+2 GCS4960.1(c) (I)
GC34090(d);
Minutes........................................................................... p GC36814:
C-22, C-23 GC4080 I
L-OSO-OIO Agenda Items P GC34090 City Clerk
(b) All "Reports to Redding Municipal Library Board of
Trustees" agenda items for all subjects and support
documentation
C-19
L-OSO-OIO-S2S Resolutions (Redding Municipal Library Board) P GC34090( e) City Clerk
C-23 40801
L-OSO-SOO Policies s+s GC 34090(d) City Clerk
C-19
LICENSES, PERMITS & REGULATIONS
L-070 Licenses, Permits & Regulations CU+2 GC34090 Various
General information Departments
C-19
L-070-020 Bingo CU+2 GC34090 City Clerk
Applications & approval
C-3S
33
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
L-070-030 Cardroom T+4 GC34090 City Clerk
Application & approval CCP337
C-29
L-070-100 Business T+4 GC34090 City Clerk
Paid and reports CCP337
C-29
L-070-100-030 Circus & Carnival T+4 GC34090 City Clerk
C-29 CCP 337
L-070-100-040 Closing Out Sale CU+2 GC34090 City Clerk
Applications
L-070-190 Film Production S+2 Per State Convention &
Film production guidelines Guidelines Visitors Bureau
L-070-200 Fingerprints T+2 GC34090 Personnel
City employees and business license applicants (solicitors, Police
second-hand dealers)
C-34
L-070-300 Handbills T+4 GC34090 City Clerk
C-29 (business license)
L-070-600 Peddlers/Solicitors T+4 GC34090 City Clerk
C-29 (business license)
LITIGATION/SUMMONS & COMPLAINTS
L-IOO Litigation/Summons and Complaints CL+7 42USC s 1983 City Attorney
(a) Settlement Agreements
Routine Case Records - includes, logs, complaints, police
reports, court orders, motions, notes, briefs, closing
statements (unless minors-3 years after attaining 18)
C-22
L-100 Litigation/Summons and Complaints P GC6254 City Attorney
(b) High Profile Case Records - Permanent Injunction,
significant cases which have importance/or set legal
precedence. Includes logs, complaints, police reports,
court orders, motions, notes, briefs
C-22
MALLS
M-010 Malls CU+2 GC34090(d) City Clerk
General information
C-19
M-010-200 Downtown CU+2 GC34090(d) City Clerk
C-19
34
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Retention Legal Citation Omce or
Filing Subject Records Series & Description orOmcial or Record
, Code Records Administrative
Policy
M-OIO-200-050 Business Improvement Area P GC34090 City Clerk
(Assessment District) Original documentation and Finance
collection information, supporting documents Redevelopment
C-23, C-29, C-27
M-OlO-200-395 Maintenance CU+2 GC34090(d) Support Svcs
Pertains only to City-owned right-of~way, structures and
adjacent parking structure
Service requests, invoices, supporting documentation;
buildings, equipment
C-28
M-OIO-200-400 Merchant's Association CU+2 GC34090(d) City Clerk
C-19 City Manager
M-OIO-400 Mt. Shasta CU+2 GC34090(d) City Clerk
C-19
ORDINANCES .'" ,
...,.
0-100 Ordinances P GC34090( e) City Clerk
C-23 GC40806
PARADES ,
P-OIO Parades CU+2 GC34090 City Clerk
Permits, reports, correspondence, support documentation Engineering
re parades & special events Police
C-40, C-43 (Use permit, temporary), C-47
P-01O-050 Miscellaneous Requests CU+2 GC34090 City Clerk
Reports, memos, correspondence, support documentation Engineering
re special events Police
C-40, C-43, C-47
P-OIO-IOO Rodeo Activities CL+2 GC34090 City Clerk
Reports, memos, correspondence, support documentation Municipal
re Rodeo Week activities Utilities
C-40 Police
",
PARKING
P-030 Parking GC34090 City Clerk
Correspondence and complaints ...................................... CU+2 Engineering
Regulations .... ...... ................................................ ............ 8+2
C-43
P-030-050 Emergency Vehicles S+5 GC34090 City Clerk
Policy
C-19
P-030-150 Limited - Metered S+2 GC34090 City Clerk
On-street metered parking regulations Engineering
C-43
35
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-030-160 Limited - Non-Metered S+2 GC34090 City Clerk
On-street non-metered parking regulations Engineering
C-43
P-030-180 wading Zones 3+2 GC34090 City Clerk
Regulations Engineering
C-43
P-030-200 Miscellaneous - Parking Requests CU+2 GC34090 City Clerk
Engineering
C-43
P-030-220 & Off-Street Parking Lots CU+2 GC34090 City Clerk
P-030-230
C-43
P-030-220 Off-Street - Metered S+2 GC34090 City Clerk
Off-street metered parking regulations Engineering
C-43
P-030-230 Off-Street - Non-Metered S+2 GC34090 City Clerk
Off-street non-metered parking regulations Engineering
C-43
P-030-240 Permits CL+2 GC34090 City Clerk
Residential parking
C-43
P-030-240-300 Hoods CL+2 GC34090 City Clerk
Correspondence re use of parking meter hoods
C-43
P-030-250 Prohibited Parking S+2 GC34090 City Clerk
Regulations prohibiting parking on certain streets
C-43
P-030-250-050 Handicap Parking S+2 GC34090 City Clerk
Regulations Engineering
C-43
P-030-300 Revenues CU+2 GC34090 Airport
Meter rates & parking rates (Municipal Airport) Finance
C-19
P-030-300-100 Citations T+5 CCP337.2 City Treasurer
(al Agreements wi other agencies for processing parking CCP343
citations B&P7042.5
C-22
P-030-300-100 Citations CU+2 GC34090.7 Police
(b) ParkinglTraffic (Duplicates - originals forwarded to court
after agency processing)
C-39
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Filing Snbject Records Series & Descriptioll of Official or Record
Code Records Administrative
Policy
PARKS
P-050 Parks CU+2 GC34090 Community
General information Services
C-19 City Clerk
P-050-030 Inclndes All Named Parks CU+2 GC34090 Community
thru Future plans, new sites, use and development Services
P-050-458 Maintenance & operations of all recreational facilities Parks
(work orders, inspection, repairs, cleaning, reports, Building Maint
complaints)
C-42
Park Studies - Future sites & expansions CL+2 GC34090 Community
(include all recreational facilities) Services
C-42 City Clerk
P-050-460 Trails CU+2 GC34090 Community
Services
P-050-460-150 Includes All Named Trails City Clerk
thru Future plans, new sites, use & development
P-050-460-875
C-42
P-050-475 Veterans Grove CU+2 GC34090 Community
Services
C-42 City Clerk
P-050-500 Woods Memorial CU+2 GC34090 Community
Services
C-42 City Clerk
P-050-600 Baseball/Softball Fields CU+2 GC34090 Community
Services
P-050-600-010 Inclndes All Named Fields
thru Future plans, new sites, use & development
P-050-600-250
C-42
P-050-650 Boat Ramps CU+2 GC34090 Community
Future plans, new sites, use & development Services
C-42
P-050-665 Golf Courses CU+2 GC34090 Community
Future plans, new sites, use & development Services
C-42
P-050-690 Soccer Fields CU+2 GC34090 Community
Future plans, new sites, use & development Services
C-42
P-050-700 Swimming Pools CU+2 GC34090 Community
Future plans, new sites, use & development Services
C-42
37
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-050-700-300 Enterprise High School Pool CU+2 GC34090 Community
C-42 Services
P-050-700-600 Aquatic Center (formerly Redding Plunge) CU+2 GC34090 Community
C-42 Services
P-050-800 Tennis Courts CU+2 GC34090 Community
future plans, new sites, use & development Services
C-42
P-050-875 Use Policies S+5 GC34090 Community
Policies & procedures for all recreational facilities Services
C-19
, ,'.
PERSONNEL
P-lOO Personnel CU+2 GC34090 Personnel
General information
C-19
P-IOO-020 Budget CU+2 GC34090 Personnel
Personnel - working files
C-29
P-IOO-030 Deferred Compensation T+5 GC34090 Finance
Carrier's 3rd party statements; statements of reconciliation; 26 CFR 16001-1 Personnel
correspondence; Report P A Y34; Records of employee 29 CFR 1627.3(2) (Confidential)
contributions and city payments IRS 457
C-30
P-IOO-035 Department Organization Studies CU+2 GC34090 Personnel
C-19
P-IOO-045 Nou-Safety Employees T+3 29 CFR 1627,3; Personnel
(aJ Release authorizations; certifications; reassignments; Lbr Rltns 1174: (Confidential)
outside employment; commendations & disciplinary 29 CFR
actions; terminations; Oaths of Office; evaluations; pre- 1602.30.32;
employment medicals; fingerprints; lD cards GC 6250 et seq
29 CFR;
GC12946:
GC34090;
29 CFR 1607.4:
29 CFR 655.202;
29 CFR 516.6 et
seq;
C-21 45 CFR 1068.6(a)
38
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Retention Legal Citation Office of
Filillg'Slibject ' Records Series&: Description of Official or Record ,
Code" Records Administrative
Policy
P-IOO-045 Safety Employees T+5 29CFR 16273 Personnel
(b) Police and Fire employees may include Release Lbr Rhns 1174 (Confidential)
Authorizations; Certifications, Reassignments; outside 29CFR1607.4
employment; commendations; disciplinary actions; 29CFRI602.30.3
terminations; Oaths of Office; evaluations; pre-employee 2
medicals 29CFR655.202
(does not include background P-100-045-020) 29CFR516.6 et
seq
C-20 45CFR 1068.6a
P-100-045-01O Administrative Investigations CL+5 PC 832.5; Personnel
EVC 1045; (Confidential)
GC 12946;
PC 80L5;
PC 803(c)
C-33 VC 2547
P-IOO-045-020 Background Hired P PC832.5 Personnel
(a) Police
C-40 (Confidential)
P-IOO-045-020 Background Non-Hired CL+ 2 GC34090 Personnel
(b) Police
C-40 (Confidential)
P-100-045-050 Complaints (Sworn Personnel Only) CL+5 PC 832.5; Police
Initiated by citizens complaints or internally initiated; EVC 1045; (Confidential)
includes complaint, reports, findings GC 12946;
PC 801.5:
PC 803(c);
C-33 VC 2547;
P-IOO-050 Employee/Labor Relations P 29 USC Personnel
Sections (Confidential)
P-100-050-050 Includes All Unions 211 (1')), 203(m),
thru Negotiation notes, correspondence, contracts and MOV's 207(g)
P-100-050-128 C-20
P-100-058 Employee Wellness Program S+2 GC 34090 Personnel
C-26
P-IOO-060 Employment/Recruitment CL+3 GCl2946 Personnel
P-I00-060-025 Applications GC6250 et seq (Confidential)
Resumes, exam materials, alternate list & logs, indices, 29 CFR 1602 et
job bulletins, eligibility seq
29 CFR 1607
49 USC 1903-
2002
C-21 29 CFR 1627.3
P-IOO-060-100 Complaints, Discrimination & Harassment GC12946 Personnel
Non-Safety employees...... ........ ..... ..........,. ....................... T+2 29CFRI602 (Confidential)
Public Safety employees............. ..... ................................. T+7 29 USC 21 1 (e),
C-20 (employee rights) 203(m), 207(g)
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FilingSubject Records Series & Description of Official or Recor~
Code . Records Administrative
Policy
P-IOO-060-150 EEO-4 or EEOC/AOEA P Per State Personnel
Reports and surveys Guidelines (Confidential)
C-21
P-IOO-060-155 Eligibility List CL+3 GCI2946 Personnel
Applications, examination materials, eligibility lists, job GC6250 et seq (Confidential)
bulletins 29CFR1602 et
seq
29CFRI607
49USC 1903-
2002
C-21 29CFR1627.3
P-100-060-600 Position VacancieslPromotions CL+3 GC 34090; Personnel
Personnel Log re Appts & Classifications GC 12946; (Confidential)
29 CFR 516.6(2)
C-19 29 CFR 1602.4
P-IOO-060-630 Professional Certification CL+3 GC 12946 Personnel
GC6250 et seq (Confidential)
29CFRI602 et
seq
29CFRI607
49USC 1903-
2002
C-21 29CFR1627.3
P-IOO-060-850 Volunteer Program CU+7 GC 6250 et seq Personnel
C-21
P-100-075 Grievances GCI2946 Personnel
Non-Safety employees...........,.. '.................................,...., T+2 29 CFR 1602 (Confidential)
Public Safety employees........,....,......,....,.. ...................... T+5 29 USC 211(e):
C-20 203(m); 207(g)
P-IOO-IOO Holidays P GC34090(d) Personnel
Addition or deletion of scheduled holidays by resolution in 40801
accordance w/MOU's etc.
C-23
P-IOO-120 Hours & Overtime S+5 GC34090(d) Personnel
Policy
C-19
P-IOO-150 Insurance T+5 CCP337.2,343 City Clerk
Contracts with Administrators B&P7042.5
C-22
40
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'. Filing Subject Records Series & Description of Official or Record
Code Records Administrative
, Policy
P-100-150-030 Insurance Benefits P GC 6250 et seq Personnel
thru Includes medical/health, dental, life, disability, OMB A-129 (Confidential)
P-IOO-150-170 prescription, unemployment, vision 29 CFR 1602.30
Benefit Plan Claims; includes dependent care and 29 CFR 1602.32
employee assistance Lab ReI 1174
29 CFR 1637.3
29 USC 1027
29 CFR 1627.3
C-20 29USC 1113
P-100-200 Miscellaneous S+5 GC 34090 Personnel
Personnel policies re Administrative Leave, Employee GC 12946 (Some files
Status, Funeral Leave, Expenses, Leave of Absence, Jury Confidential)
Duty, Uniform Allowance, Employee Recognition
Program, Substance Abuse, Job Share, Shift Differential,
Voluntary Separation Program for Unrepresented
Employees
C-19
P-100-225 Payroll GC34090; Personnel
General information. ..... ............... ..... ............ ".... ........ ...... CU+2 29 CFR 516.2; Finance
Payroll registers ...... ...... ..... ..... ..... ............ ..... ............... .... P GC37207
C-19, C-30
P-100-225-055 Backup/Changesffime Sheets AU+6 GC34090 Finance
C-30 29CFR 516.2 (Confidential)
P-100-225-075 Deductions T+3 GC34090 Personnel
Deduction authorization, beneficiary designations, 29CFR 516.2 Finance
garnishments (Confidential)
C-30
P-IOO-225-175 Federal Withholding AU+4 GC34090: Finance
Forms 1096, 1099,941, W-4 and W-2 29 USC 436; (Confidential)
26 CFR
31.6001.1-4;
IRS Reg 31.6001-
l(e)(2);
R& T 19530:
29 CFR 516.5-
C-30 516.6
p- I 00-225-450 OASDl AU+4 GC34090; Finance
OASDl & Medicare RFD, portion of PAY 29 29USC 436 (Confidential)
C-30
P-100-225-500 PERS Report T+4 GC34090 Finance
Employee deduction reports, record of deductions CAC 22-1085-2 (Confidential)
26CFR31.6001-1
29CFR516.5
29CFR516,6
C-30 LC I I 74(d)
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Retention Legal Citation Office of
FilingSubject J{eeords Series & Description of Official or Record
Code Records Administrative
. Policy
" ,
P-100-225-650 State Withholding AU+4 GC 34090: Finance
Forms 1096, 1099, DE6, W-4 and W-2 29 USC 436: (Confidential)
26 CFR
31.6001.1-4;
IRS Reg 31.6001-
l(e)(2):
R & T 19530:
29 CFR 516.5-
C-30 516.6
P- I 00-225-675 SUfe Pay-Automatic Deposit AU+4 GC 34090 Personnel
29 USC 436
26 CFR
31.6001.1-4
IRS Reg 31.6001-
I (e)(2)
R&T 19530
29 CFR 516.5-
C-30 516.6
P- I 00-225-775 Unemployment T+3 GC34090 Finance
E3DP, portions ofDE3, Pay28, Pay 104 29CFR 516.2 (Confidential)
C-30
P- I 00-225-850 Wage Attachments T+3 GC34090 Finance
C-30 29CFR 516.2 (Confidential)
P- I 00-230 PERS (Public Employee Retirement System) P 29 CFR 1627.3 Personnel
(2) (Confidential)
GC 12946
C-21 GC 34090
P-100-240 PARS (Public Agency Retirement System) P 29 CFR 1627.3 Personnel
(2) (Confidential)
GC 12946
C-21 GC 34090
P-I00-260 Sick Leave/Leave Policies CL + 30 FMLA 1993: Personnel
Medical leave, may include Family leave, certifications, US OSHA; (Confidential)
tests 29 CFR;
29 CFR
1602.30.32;
49 CFR 193-9;
C-20 1910.20
P-I00-265 Social Security P 29 CFR 1627.3(2) Personnel
Including SSI GC 12946 (Confidential)
C-21 GC 34090
P-100-270 Training CU+2 GC34090 Personnel
(a) Include safety training
C-21
42
.
.
Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-IOO-270 Non-Safety Training CU+7 OC6250 et seq Personnel
(b) Employee applications, class training materials,
internships
C-21
P-IOO-270 Safety Personnel Training Records T+7 OC34090 Personnel
(c) Paperwork documenting officers' internal and external Police
training Fire
C-21
P-IOO-300 Vacation Policy S+5 OC34090; Personnel
C-19 40801
P-IOO-320 Wages & Classification OC34090 Personnel
GCI2946
C-19 (Classifications & Appointments).........,................. P 29 CFR 516.6(2)
29 CFR 1602.4 &
C-21 (Surveys & Studies)...,...........................................,. CU+2 1602.14
P-100-320-500 Physical Standards P GC34090 Personnel
GCI2946
29 CFR 516.6(2)
29 CFR 1602.4 &
C-19 (Classifications) 1602.14
PUBLIC INFORMATION
P-145 Public Information CU+2 OC34090 Various
General information Departments
C-19
P-145-100 Automated Citizen Information System CU+2 OC34090 City Clerk
Redding Reach Out
C-19
P-145-200 Brochures S+2 OC34090 Various
P-145-300 Convention & Visitors Bureau News Departments
P-145-350 Dialogue
P-145-550 Media Relations
P-145-600 Museum Newsletter
P-145-700 Redding Connects (formerly Redding Report)
C-24
P-145-650 Press Releases CU+2 GC34090 Various
Includes cable, newspaper, radio and fax Departments
C-24
P-145-800 State of the City P OC34090 City Clerk
C-19
PUBLIC SAFETY
P-150 Public Safety CU+2 OC34090 Fire
General information Police
C-19
43
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-150-050 Emergency Services S+2 OC34090 Fire
Standardized Emergency Management System and
Strategic Plans
C-32
P-150-050-500 Hazardous Material/Waste S+5 OC34090 Fire
(a) Policy
C-19
P-150-050-500 Hazardous Waste Disposal CU+ 10 CAL OSHA Solid Waste
(b) Documentation re handling and disposal of hazardous 40CFR122.21
waste
C-33
P-I50-050-500 Permits -Hazardous Materials Storage CU+2 OC34090 Solid Waste
(c) C-33
P-I50-050-500 Programs - Household Hazardous Waste S+2 OC34090 Solid Waste
(d) C-33
P-150-050-500 Training Materials S+2 CaI Code Reg, Solid Waste
(e) C-33 3204(d), et seq
P-150-0S0-S00 Underground Storage Tank Municipal
(f) Compliance ..................... n. n........ ,.... ..... ............... ..... P OC34090(a) Utilities
Maintenance & Operation .......................................... CU+2 OC34090 Fire
C-33
P-I50-070 Fire S+2 Per State Fire
General Orders, Policies & Procedures Guidelines
C-32
ApparatusNehicle CU+2 OC34090 Fire
Repair & Maintenance CCP340.5
8CAL Code
C-32 Reg.3203(b)( 1)
Inventory, Equipment & Supplies CU+2 OC34090 Fire
C-32
Logs, Fire Equipment/Gear CU+2 OC34090 Fire
C-32
P-150-070-025 Annual Report CU+2 OC34090 Fire
Department's Administrative Report
C-19
P-150-070-050 Dispatcber Logs CL+3 OC34090 Fire
CCP338
C-32 (see Incident Reports) CCP340.5
44
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.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-150-070-100 Fire Reports Fire
Non-fire & logs; Non-arson & logs ................................. CU+2 GC34090
Incident Reports GC34090
Dispatch & Daily Logs ....... ............................................ CL+3 CCP338
C-32 CCP340.5
P-150-070-700 Protection/Rural Area Reports S+2 GC34090 Fire
Mutual Aid, Strategic Plans
C-32
P-150-070-750 Rescue Reports CL+3 GC34090 Fire
C-32
POLICE
P-150-150 Police CU+2 GC34090 Police
General information
C-19
P-150-200 Public Health CU+2 GC34090 Police
General information
C-19
A-050-270 Accounting/Cash Reconciliation Receipts CU+2 GC 34090 City Treasurer
Monies received for various services. Report requests,
fingerprint services, vehicle releases, etc.
A-050-270 Overtime Cards AU+6 GC 34090 Police
Records of incidents of overtime worked.
P-150-150 Abandoned Vehicle Abatement (A V A) CL+2 GC 34090 Police
Tags and registration printouts of vehicles tagged as
abandoned on public and private property and their
disposition.
C-26
A-050-270 Alarm Records (False) CU+2 GC 34090 Police
P-100-045-050 Claim Files/Citizen Complaints CL+6 GC34090 Police
Against sworn police department personnel; Claim copy,
correspondence, photographs, supporting documents
A-050-270 Inventory S+2 GC34090 Police
Listing of equipment assigned to division and individual
A-050-270 Reports Activity CU+2 GC34090 Police
Weekly, monthly/quarterly/annual. Statistical reports by
division
A-050-270 Survey Response Files CU+2 GC34090 Police
Correspondence w/other agencies requesting statistical
data
45
.
.
Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
A-050-270 Administrative/Internal Investigations CL+7 GC34090 Police
Initiated by citizens or internal complaints; includes Penal Code
reports and findings
P-150-150 Asset Forfeiture CL+2 GC34090 Police
Investigations, proceedings, case file, notifications to
property owner.
P-150-150 Case Books, Investigative CL+2 GC34090 Police
P-150-150 Case Files-Homicide Investigator P 799PC Police
P-150-150 Narcotics (No arrest cases) CL+2 GC34090 Police
P-150-150 Officer Involved Shootings CL+ 7 832,7PC Police
P-150-150 Court Tracking System Records CU+2 GC34090 Police
Database records subpoena numbers, officer name, case
numher, defendant name district attorney name, court
information and disposition
P-150-150 Evidence Disposition Forms Attach to duplicate Property Report, file w/DR in
Police Records Division
A-050-270 Fingerprint Applicant File (Live Scan) T+2 GC34090 Police
authorization for employment fingerprinting
P-150-150 luked Palm Cards AC + 20 GC34090
Individuals booked into Detention Facility
P-150-150 Latent Fingerprint Records CL Law Enforcement Police
Suspect (adult/juvenile) suspected of crime, used for Mgmt. Guide by
comparison POST
A-050-270 Guns - Dealer Record of Sale CU+6 PC 12070 Police
Applicants, monthly audits, applications denies stolen
(DO! File)
A-050-270 FFL Files T+2 GC34090 Police
A-050-270 Informant Files T+ 10 Police
Legal notifications, identification, payment & activities
information
A-050-270 Secondhand Dealer/Pawn Broker License Duplicates CU+2 GC34090 Police
Annual renewals by local agency
A-050-270 Pawn Slips CU + 3 21628 SP Police
Records of property sold, bought, or pawned through
secondhand dealers
A-050-270 Pawn Shop Files CU+2 GC34090 Police
Miscellaneous Pawn Shop files
C-35
46
.
.
,
Retention Legal CitatIon Office of
Filing Subject Records Series & Description of Official or-- Record
Code Records Administrative I
Policy
P-150-150 Secondhand Dealer Files CU+2 GC34090 Police
Miscellaneous files other than Pawn Slips
C-35
P-150-150 Logs - Vehicle Theft (Hot Sheet) S Police
A-050-270 Daily Electronic Activity CU+2 GC34090 Police
A-050-270 TRU Officer CU+2 GC34090 Police
Daily incidents not reported via use of official report
P-150-150 Photographs Retain according to Police
Crime scene, registrant/applicant, photo file, accident Practical/functional association
A-050-270 Daily Report (Negatives) T GC34090 Police
A-050-270 Registrant Files (Arson, Sex and Narcotics) Life of registrant within Police
fingerprint card, photo & other information jurisdiction
P-150-150 Arrest/Conviction H&S, Section 11357(b), (c), (d), or Mandatory destruction from Police
11360 (b) Violations (occurring after 1/1/96) conviction, or arrest date wlo
Applies to convictions or arrests not followed by conviction -11361.5 H&S
conviction; Exception - H&S 11357(e) - Record retained
until juvenile offenders is 18 years, then destroyed
P-150-150 Crime - Felony Crimes With or Without Arrest: See Police
Punishable by 8 yrs. imprisonment for 8 yrs or more, must descriptor
commence within 6 yrs of offense commission.
Commencement of prosecution defined in PC 804.
Exception: pe803; tolling/extension of time periods,
appeals process and "three strikes" also considerations in
assigning retention
P-150-150 Misdemeanor/Infractions CL+2 GC34090 Police
No arrests, identifiable property or missing persons
P-150-150 Crimes Punishable by Death, Life Imprisonment P PC799 Police
Supplemental, Capital Crimes including murder, kidnap
for ransom, treason, procuring execution by petjury, train
wrecking, assault w/deadly weapon by life-term prisoner,
bombing wldeath or bodily injury, making defective war
materials that cause death
P-150-150 Destruction - Guns P Police
P-150-150 Destruction - Narcotics P Police
P-150-150 Disposition of Arrest/Court Action Determined by action taken; Le., Police
recordable arrest or detention
47
.
.
Retention Legal Citation Office of
Filing Subject , Records Series & Description of Official or Record
Code Records Administrative
Policy
P-150-150 Property - Original Until case GC34090 Police
is
adjudicated
/
disposition
determined
A-050-270 Range Inventory S+2 GC34090 Police
Quarterly reports of inventories and ammunition held by
department range
P-150-150 Reports CU+2 BC34090 Police
Arrest & Citation Register; arson, crimes against senior
citizens; death in custody; domestic violence; hate crimes,
homicide officer killed or assaulted, Uniform Crime
Reports
A-050-270 Statistical (Crime Aualysis) CU+2 GC34090 Police
Internally-generated from: Activity logs, citizen calls,
current/past crime statistic reports, expenditure and budget
records; receipts, misc. reports including criminal activity;
levels, officer workload, deployment, time usage
P-150-150 Statistical (UCR), Uniform Crime Reports CU+2 GC34090 Police
Supplementary homicide report; Law Enforcement
Officers killed or assaulted; Monthly returns or reports for:
arson offenses, violent crimes against senior citizens,
domestic violence, arrest and citation, and hate crimes
incidents, death in custody reporting.
A-050-270 Research Project Files CL+2 GC34090 Police
May include request fonns, background material, staff &
final project reports and supporting data
P-150- I 50 Sealed Records - Adult Found Factually Innocent Mandatory destruction upon & Police
pursuant to court order
851.8PC
P-150-150 Juvenile Mandatory 826(A) & (B) and Police
destruction 781(A) WIC
upon &
pursuant to
court order
A-050-270 Tapes Audio, Telephone and Radio Communications CU+ GC34090 Police
Exception: Recordings used as evidence in criminal 180 days
prosecution or claim filed or litigation or potential claims
& litigation
A-050-270 Use of Force Supervisory Review CU+2 GC34090 Police
Includes review forms, arrest report copies, logs
48
.
.
Retention Legal Citation Office of
Filing Subject R~cords Series & Description of Official or Record
Code Records Administrative
Policy
P-150-150 Warrants, Felony Recall after California Law Police
Exception: Murder/escape 10 years Enforcement
Warrant Officer's
Assoc.
P-150-150 Warrants, Misdemeanor Criminal Recall after California Law Police
5 years Enforcement
Warrant Officer's
Assoc.
P-150-150 Warrants, Served CU Police
Includes warrant service information card, alpha index
card
P-150-150 Warrant, Unservedllocal Until served, recalled or purged Police
P-150-150 E 9-1-1 Printouts Police
P-150-150 EMS Cards (MedCom) Police
P-150-150 Card Dispatch CU+2 GC34090 Police
P-150-150 Field Interview Cards CL+2 GC34090 Police
Prepared by officers in the field when contacting subject
under suspicious circumstances
P-150-150 Dead Cards CU+2 GC34090 Police
Initial information from reporting persons @ front counter
P-150-150 Citations CU+2 GC34090 Police
Misdemeanor warrant cites to court, possession of tobacco
by minors, etc. and infractions, including traffic violations,
certain muni. code violations, misdemeanor warrant cites
to court. (DA prosecuted misdemeanors not included)
C-39
P-150-150 11357(e) Juvenile CL+2 11361.5 HS Police
11357b H&S
11357c H&S
11360b H&S
Violations *CA Admin Code, Chapter 1, Title II, Sec
708
-
P-150-150 Cite and Release CL+2 GC34090 Police
P-150-150 California Vehicle Code Infractions - Duplicates CU+ GC34090 Police
90 days
P-150-150 Parkiugffraffic (duplicates) CU+2 GC34090.7 Police
P-150-150 Transmittals CU+2 GC34090 Police
P-150-150 Equipment Radio Logs (communications) CU+2 GC34090 Police
Documented problems, malfunctions, resolution to provide
equipment performance history
49
.
.
, Retention Legal Cit~tion Office of
FilingSubject Records Series & Description of Official or Record
Code Records Administrative
Policy
P-1SO-1SO Patrol Requests CU+2 GC34090 Police
Correspondence re citizens requests for patrol presence
P-lSO-lSO Radar Calibration T+2 GC34090 Police
Documentation re radar instruments retained during
use/ownership
P-1SO-lS0 Reports, Accident - Non injury CL+2 GC34090 Police
P-lS0-1S0 Traffic Collision Fatalities P Police
P-1SO-1SO Vehicle Assignment Reports S Police
Record of assignments
P-lS0-lS0 Down Reports CU+l Police
Printouts reporting vehicles down for repair/maintenance,
etc.
P-lSO-lSO Repossession/Private Impounds CU+2 GC34090 Police
Documentation from repossession companies and/or
lenders as follow-up to vehicle repossession notification;
te1etype reflecting entry of vehicle as repossessed into
Calif Law Enforcement System and vehicle registration
info is attached.
P-lS0-1S0 Service Schedules S GC34090 Police
P-lS0-1S0 Vests, Bulletproof CU+2 GC34090 Police
Authorization to purchase
P-150-1S0 Weapons Database P Police
Departmentally-owned weapons; personal weapons,
alternate weapons, secondary handguns; produces
inventory reports
P-lSO-lSO Chemicals/Film Inventories S Police
P-1SO-1SO Grievance Files CL+2 GC34090 Police
Grievances filed by employees & supporting
documentation
P-lSO-lS0 Concealed Weapons L+C+2 GC34090 Police
P-lS0-lS0 Photographs - Personnel S+2 GC34090 Police
P-lS0-lS0 Negatives, Misc. CU+2 GC34090 Police
Not case-related (Public Relations, promotions, events,
ceremonies, staff photos)
P-lS0-lS0 Property Files CU+2 GC34090 Police
Original reports and supplemental documentation (lost,
found, safekeeping), Record of property booked into
Property and Evidence and disposition
P-lS0-1S0 Gun Dealers Reports - Duplicates CU+ GC34090.7 Police
6mos
50
.
.
Retention Legal Citation Omceof
Filing Subject Recor4s Series ~:Description of Official or Record
Code Records Administrative
, Policy
P-150-150 Restraining, Emergency Protective and Temporary CU Police
Retraining Orders, Legal Stipulations, Orders After
Hearing
P-150-150 Rosters (Divisional) - Personnel assigned to division S+2 GC34090 Police
P-150-150 Schedules, Daily - Schedules of officers on duty CU+2 GC34090 Police
P-150-150 Watch Assignmentffimekeeping Record CU+2 Police
P-150-150 Tow Cases CU+2 GC34090 Police
Records of vehicles towed, includes registered owner
notification receipts
P-150-150 Tests, Densitometer Results (photo lab) T+2 GC34090 Police
Daily tests of development chemicals/processes for quality
control
P-150-150 Training Bulletins P Police
P-150-150 Lesson Plans, Range P GC34090 Police
Scope, content, time period of courses
P-150-150 Personnel (by name) T+7 GC34090 Police
Paperwork documenting officers' internal and external
training
C-41
P-150-150 Schedules, Range CU+2 GC34090 Police
Daily, weekly, monthly schedules of training events
P-150-150 Monthly Arrest & Citation Register CU+2 GC34090 Police
P-150-150 Cardroom Files T+2 GC34090 Police
P-150-l50 Crime Prevention Files CU+2 GC34090 Police
P-150-150 Missing Persons Files CL GC34090 Police
A-050-270 Iov. Radio Logs CU+2 GC34090 Police
P-150-150 Department Manuals 5+2 GC34090 Police
Changes to manual recorded in the General Orders
P-150-150 Range Inventory S+2 GC34090 Police
Quarterly reports of inventories of weapons and
ammunition held by Department Range
RECREATION
R-006 Recreation CU+2 GC34090 Conununity
General information Services
C-19
R-006-250 Community EventslNational Tournaments CU+2 GC34090 Community
C-19 Services
51
.
.
Retention Legal Citation Office of
Filing Subject Records Series & .Description of Official or Record ,
Code Records Administrative
Policy
R-006-6S0 Programs CU+2 OC34090 Recreation
Enrollment, liability releases, evaluations, attendance,
flyers
C-42
R-006-6S0-07S Basketball CU+2 0C34090 Recreation
C-19
R-006-650-400 Instructor Contracts T+5 CCP337.2 City Clerk
Recreation Programs CCP343
(refer A-070-280) B&P7042.S
C-22
R -006-650-700 Refunds
Policy........... ....,. ,... ,...... ,...,....., ......... ..... ..... ,..,..... ,.,. ....... S+5 OC34090 Recreation
All documentation relating to refunds for programs.. ...... CU+2 Finance
C-19
R-006-850 Use of School Facilities CU+2 GC34090 Recreation
General information
C-19
REDDING AREA BUS AUTHORITY ,
R-OlO Redding Area Bus Authority CU+2 GC34090 City Clerk
General information
C-19
R -0 I 0-025 Accident Reports CL+ 8 29 CFR 1904,2 Risk Mgmt
All accident report forms including police 29 CFR 1904,6
C-24
R-010-025-060 Claims CL+5 GC34090; Risk Mgmt
Damage - Paid/denied GC25 105 .5
C-24
R-OIO-030 Advertising/Marketing CU+7 Per State RABA
C-19 Guidelines City Clerk
R-01O-030-600 Passesrricketsrrokens AU+4 OC34090 RASA
C-29
R-Ol0-0S0 Agendas CU+2 OC34090 City Clerk
(a) Agendas, Special Meeting Notices, Certificate of Posting, GC34090,7
Action Agendas GC54960,I(c)(I);
GC34090(d):
Minutes........................................................................... P GC36814:
con, C-23 OC4080 1
R-010-050 Agenda Items P GC34090 City Clerk
(b) All "Reports to Redding Area Bus Authority Board of
Directors" agenda items for all subjects and support
documentation
C-19
52
.
.
.
Retention Legal Citation Office of
Filing Subject Records~Serh~s& Description ... o[Official or Record
Code " Records Administrative
Policy
R-OIO-058 Air Quality CU+2 GC34090 RABA
General information
C-19
R -010-072 Bicycle Program S+2 GC34090 RABA
C-M City Clerk
R-OIO-075 Coustruction (Bids) CL+ 10 CCn 337.15 Engineering
(a) Supporting documents including bidders list, specs, City Clerk
reports, preliminary notices, payment schedule, etc. Finance
C-27
R-01O-075 Construction (Capital Improvement Projects for P 2.083110 Engineering
(b) Municipal Facilities) GC34090(a) City Clerk
Planning, design, construction, conversion or modification 4004 Finance
of municipal facilities structures and systems H & S 19850
C-28
R-OIO-075 Purchasing Bids AU+5 GD34090 City Clerk
(c) Successful bids, proposals, Request for Qualifications and CCP337 Purchasing
Request for Proposals for goods and services GC25! 05-1
C-30
R-OlO-075 Purchasing Bids CU+2 GC34090 City Clerk
(d) Unsuccessful bids, proposals, RFQ's & RFP's CCP337 Purchasing
C-30
R-0!0-090 Budget
General information, Proposed Budget............................ CU+2 GC34090 City Clerk
Adopted Budget...,....... ,....... ,.. '.,.... ,.,.... ,...... ,........... ........ P GC34090 Redevelopment
C-!9, C-29
R-O 10-11 0 Committees T+5 GC34090 City Clerk
C-22 GC4080 1
R-OIO-120 Communications T+2 GC34090 RABA
Radios, dispatch, etc. City Clerk
C-33
..,
R-OIO-150 Coutracts/Agreemeuts - Refer to A-070 a & b , .. ,. .'
R-01O-200 DBE/WBE CL+5 GC34090 City Clerk
Qualification for Federal funds
C-19
R-OIO-200-030 Appeal Process CL+2 GC34090(d) RABA
Correspondence) fees, appeal requests, reports City Clerk
C-26
R-01O-200-050 Certification P GC34090 RABA
Authority certification
C-47
R-01O-200-055 Challenge Process CU+2 GC34090 RABA
General information City Clerk
C-19
53
.
.
, Retention Legal Citation Office of
,Filing S"bject Records S~ries & Description of Official or Record
Code Records Administrative
Policy
R-OlO-200-160 Goals CL+5 GC34090 RABA
Disadvantaged Business Enterprises City Clerk
C-19
R-OIO-225 Demand Response CU+2 GC34090 RASA
General information City Clerk
C-19
R-OIO-250 Finance CU+2 GC34090 RASA
General information Finance
C-19
R-OIO-250-025 Accounts Payable AU+4 GC34090 City Treasurer
C-29 CCP337 Finance
R-01O-250-050 Accounts Receivable AU+4 GC34090 Finance
C-29
R-OIO-250-060 Audits-Financial P GC34090 Finance
C-30
R-OIO-250-065 Audits-Performance CU+2 GC34090 RASA
General information City Clerk
C-19
R-01O-250-075 Bank Statements AU+5 GC34090 Finance
C-29 RASA
R-OIO-250-225 Financial Statement AU+7 GC34090,7 Finance
C-30 RASA
R-OIO-250-250 Fixed Assets AU+4 GC34090 RASA
Inventory wi purchase date, cost, account number 26CFR 30 I Finance
C-29 65-1f
R-010-250-350 Investments P GC34090 City Treasurer
CCP 337
C-30 GC 53607
R-OIO-250-800 State Controller Report P GC34090 RASA
C-30 Finance
R-OIO-265 Fixed Route CU+2 GC34090 RASA
General information City Clerk
C-19
R-01O-265-200 Driver Requirements AU+5 GD34090 RASA
Specified in RFP for RASA's Service Provider CCP337 City Clerk
C-30 GC25105-1
R-OIO-280 Funding Sources CU+2 GC34090 RASA
General information City Clerk
C-19
R-01O-280-025 Advertising CU+7 Per State RASA
C-19 Guidelines City Clerk
54
.
.
, ,. I
Retention Legal Citation Office, of
Filing Subject Records Series & . Description of Official or Record
Code Records Administrative
Policy
R-OIO-280-200 Farebox-Demand Response AU+5 GC34090 RASA
C-29 City Clerk
R-Ol0-280-21O Farebox-Fixed Route AU+5 GC34090 RASA
C-29 City Clerk
R-OIO-280-575 Proposition 116 AU+5 GC34090 RASA
C-29 City Clerk
R-OIO-280-625 RTP A - Claims for Funding CU+2 GC34090 RASA
C-19 City Clerk
R-OIO-280-849 UMT AIFT A Grant Compliance CL+5 GC34090 RASA
thru UMTAlITA-3, 4,8,9, 9A, 15, 16, 18 City Clerk
R-OIO-280-900 C-19
R-OIO-325 Goals & Objectives CU+2 GC34090 Transportation I
Engineering
C-19 City Clerk
R-01O-350 Hours/Routes/Bus Stops T+4 GC34090 RASA
Service operation City Clerk
C-48
,
R-OIO-360 Insurance - Refer to R-100-375 thru R-IOO-400
R-01O-370 Intermodal Facility T+2 GC34090 RASA
Maintenance/Operation City Clerk
C-44
R-O[0-400 Legis[ation CU+2 GC34090 City Clerk
General information
C-19
R-OIO-400-025 Air Resources Board CU+2 GC34090 RASA
General information City Clerk
C-19
R-OIO-400-050 Americans wlDisabilities Act CL+5 GC34090 RABA
C-[9 City Clerk
R-OIO-400-200 Drug & A[cohol Reportiug S+5 GC34090(d) RASA
Agency policies, procedures and monthly report (state & City Clerk
federal requirement)
C-19
R-OIO-400-850 Storm Water Pollution Prevention Plan CU+ 12 CAL OSHA RASA
C-46 40 CFR 122.21 City Clerk
R-01O-475 Maintenance Facility (3333 S, Market Street) CU+2 GC34090 RASA
General information City Clerk
C-19
R-OIO-600 Planning Reports CU+2 GC34090 Transportation /
Engineering
C-19 City Clerk
55
.
.
I Retention Legal Citation Office of '
, Filing Sl1biect Records Series & Description of Official or Record .
Code Records Administrative
Policy
R-OIO-625 Policy S+5 GC34090( d) City Clerk
C-19
R-OJO-650 Property Acquisition CL+ 10 GC34090(a) City Clerk
(a) Acquisition of land & easements; supporting documents re GC6254 City Attorney
sale, purchase, exchange City Manager
C-28
R-OIO-650 Property Acquisition - Deeds & Easements P GC 34090(a): City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3);
24 CFR 8.42;
OMB Circ. SA-
C-28 110
R-010-700 Resolutions P GC34090( e) City Clerk
C-23 40801
R-OJO-720 Rideshariog CU+2 GC34090 City Clerk
General information re Ridesharing Program Transportation!
C-19 Engineering
R-OIO-720-100 Applications CU+2 GC34090 City Clerk
Transportation /
C-19 Engineering
R-OIO-720-150 Budget
General information, Proposed Budget............................ CU+2 GC34090 RABNClerk
Adopted Budget. ,......, '.................. ..... ,. ..... ,.... ,. ...... ,......... P GC34090
C-19, C-29
R-OJO-720-850 Promotions CU+7 Per State RABA
C-19 Guidelines cited City Clerk
R-OJO-720-900 Reports CU+2 GC34090 RABA
Departmental City Clerk
C-19
R-OIO-750 RTPA CU +2 GC34090 Transportation /
General information Engineering
C-19 City Clerk
R-OJO-750-300 Consolidated Transportation Service Agency CU+2 GC34090, RABA
General information C34090.7 City Clerk
C-19 GC54960.1(c) (I)
R-010-775 Shuttle Service S+5 Raba Policy No. RASA
C-19 119 City Clerk
R-010-800 System Reports CU+2 GC34090 City Clerk
C-19
56
.
.
.'..... I
" Retention Legal Citation Office of
Filing Subject, '. Records S~ries ~Iiescription of Official or Record
Code Records Administrative I
,Policy
R-01O-825 Transfer Facilities CU+2 GC34090 RASA
General information City Clerk
C-19
R-OIO-840 Transit Service CU+2 GC34090 RASA
General information City Clerk
C-19
R -010-900 Vehicle/Equipment Acquisition-Maintenance L GC34090( a) City Clerk
GC6254 Transportation /
C-29 Engineering
R-OIO-910 Vehicle Operating Regulations L+2 GC34090 Transportation /
Engineering
C-47 City Clerk
., , . , .'.'
REDDING,CAPITAL SERVICES CORPORATION - , ...,
R-012 Redding Capital Services Corporation All Subject Matter - Refer to City Clerk
appropriate retention category
(ie A-050-060, Agendas: R-050,
Resolutions, etc.)
,
REDDING JOINT POWERS FINANCING AUTHORITY ,
R-015 Redding Joint Powers Financing Authority CU+2 GC34090 City Clerk
General information
C-19
R-015-025 Agendas CU+2 GC34090: City Clerk
(aJ Agendas, Special Meeting Notices, Certificate of Posting, GC34090.7:
Action Agendas GC54960.1(c)(I):
GC34090(dJ:
Minutes............................................................................ P GC36814;
C-22, C-23 GC4080 I
R-015-025 Agenda Staff Report Items
(b) (Refer to A-050-060 retention info) ,:" ..','
R-015-030 Agreements P CCP337.2, City Clerk
Administration & Financial Records CCP343
S&P7042.5,
PU7685
48CFR.2,
C-23, C-24 GC53066
R-015-150 Deeds/Easements - Acquisition CL+ 10 GC34090( a) City Clerk
(aJ Acquisition of land & easements; supporting documents re GC6254 City Attorney
sale, purchase, exchange City Manager
C-28
57
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. Retention Legal Citation Office of
Filing Subject Records. Series & Description of Official or Record
Code , Records Administrative
, , Policy
R-015-150 Deeds/Easements - Acquisition P GC 34090(0); City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3);
24 CFR 8.42;
OMS Circ, SA-
C-28 110
R-015-300 Financing Projects CU+2 GC34090 City Clerk
General information
C-19
R-015-300-100 Capital Improvement Projects P GC34090, 40802, City Clerk
Administration & Financial Records 53901
C-23, C-24
R-015-300-120 Civic Center Project P GC34090 City Clerk
Administration & Financial Records 40802,53901;
C-23, C-24
R-015-300-121 2004 Civic Center Refunding & Parks Projects P GC34090 City Clerk
Administration & Financial Records- 40802,53901
C-23, C-24
R-015-300-175 Electric Projects p GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-200 Equipment Lease - Purchase Financing P GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-225 Infrastructure Projects P GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-600 Reassessment District Financing P GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-700 Redevelopment Projects P GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-900 Wastewater Projects p GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23, C-24
R-015-300-950 Water Projects p GC34090 City Clerk
Administration & Financial Records 40802,53901
C-23
C-24
R-015-700 Resolutions p GC34090( e) City Clerk
40801
C-23
58
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Retention Legal Citation Office of
..' Filing Snbject R~cords Series & Description of Official I or Record
Code Records Administrative
, Policy
REDEVELOPMENT
R-030 Redevelopment CU+2 GC34090 Redevelopment
R-030-010 Administration City Clerk
General information
C-19
R-030-010-020 Agendas CU+2 GC34090; Redevelopment
(a) Agendas, Special Meeting Notices, Certificate afPosting, GC34090.7; City Clerk
Action Agendas GC54960.1(c)(l)
C-22
R-030-010-020 Agenda Items P GC34090 City Clerk
(b) All "Reports to Redevelopment Agency" agenda items for
all subjects and support documentation
C-19
R-030-01O-040 Bylaws P GC34090 Redevelopment
C-19 City Clerk
R-030-010-050 Committees T+5 GC34090 Redevelopment
C-22 City Clerk
R-030-010-055 Conflict of Interest Code P GC87300 City Clerk
(codified)
R -030-010-070 Disclosure of Financial Interest T+7 GC81009 (e) City Clerk
C-18
R-030-0 10-080 Environmental Procedures S+5 GC34090(d) Redevelopment
Policy & procedures; retain while current GC40801 City Clerk
C-19
R-030-010-11O General Certificates P GC34090 Redevelopment
C-25
R -030-0 I 0-400 Minutes p GC34090(d)
GC36814 Redevelopment
C-23 GC40801
R-030-01O-500 Newsletter S+2 GC34090 Redevelopment
C-24
R-030-010-625 Relocations CL+2 GC34090 Redevelopment
C-28 City Clerk
R-030-01O-700 State Board of Equalization CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-010-710 State Certificate P GC34090 Redevelopment
Redevelopment Agency Certification
59
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Retention Legal Citation Office of
..'.Filing Subject .Records Series & Description of Official or Record
Code Records Administrative
Policy
R -030-020 Bids - Refer to B-050-020 thru B-050-100-700
R-030-030 Buckeye Redevelopment Area CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-030-050 Acquisition CL + 10 GC34090(a) City Clerk
(a) Land & easements; supporting documents re sale, GC6254 City Attorney
purchase. exchange City Manager
C-28
R-030-030-050 Acquisition - Deeds & Easements P GC 34090(a); City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3);
24 CFR 8.42;
OMB Circ. SA-
C-28 110
R-030-030-200 Disposition - Property CL+ 10 GC34090(a); Redevelopment
C-28 GC6254 City Clerk
R-030-030-600 Projects Redevelopment
Capital Improvement P GC34090 City Clerk
C-43
R-030-050 Canby-Hilltop-Cypress Project CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-050-005 Account Records Redevelopment
General Ledger P GC34090 Finance
C-29
R-030-050-010 Acquisition - Land CL+ 10 GC34090(a) City Clerk
(a) supporting documents re sale, purchase, exchange in GC6254 City Attorney
project area City Manager
C-28
R-030-050-01O Acquisition - Deeds & Easements P GC 34090(a); City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3);
24 CFR 8.42;
OMB Circ. SA-
C-28 110
R-030-050-020 Assessment Valuation Estimates AU+3 CCP338 Redevelopment
Relates to Tax increment Finance
C-29
60
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-050-030 Canby Overcrossing - AID Study P OC34090 City Clerk
Collection info, & original documentation files
C-23, C-29
R-030-050-035 Canby Overcrossing P OC34090 Redevelopment
C-43 City Clerk
R-030-050-040 Capital Improvement Program (Canby) S+2 OC34090 Redevelopment
C-26 City Clerk
R-030-050-045 Cypress Properties CU+2 OC34090 Redevelopment
General infonnation City Clerk
C-19
R-030-050-050 Disposition - Land CL+ 10 OC34090(a); Redevelopment
C-28 OC6254 City Clerk
R-030-050-070 Financial Records P CCP 337.2; City Clerk
CCP 343;
B&P 7042.5:
PU 7685:
48 CFR.2;
C-24 OC 53066
R-030-050-075 Financing/C-H-C Tax Alloc Bonds 6 MILL CL+ 10 OC34090; Redevelopment
C-25 CCP337.5 City Clerk
R-030-050-076 Financing/C-H-C Tax Alloc Bonds 2 MILL CL + 10 OC34090; Redevelopment
C-25 CCP337.5 City Clerk
R-030-050-080 Financing/C-H-C Tax Alloc Notes 2 MILL CL+ 10 GC34090: Redevelopment
C-25 CCP337.5 City Clerk
R-030-050-085 Financing/C-H-C Tax Allo Bonds - 03 Series CL+ 10 OC34090: Redevelopment
C-25 CCP337.5 City Clerk
R-030-050-100 Hartnell Avenue Overcrossing P OC34090 Redevelopment
C-43 (Capital Improvement Project) City Clerk
R-030-050-125 Implementation Plan (Canby) P GC34090 Redevelopment
C-43 City Clerk
R-030-050-150 Mervyns L OC34090 Planning
C-25
R-030-050-300 Preliminary Redevelopment Plan 8+2 OC34090 Redevelopment
C-26
R-030-050-310 Projects Redevelopment
Capital Improvement P GC34090 City Clerk
C-43
61
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-050-650 Redevelopment for Canby/Hilltop/Cypress CU+2 GC34090 Redevelopment
General infonnation City Clerk
C-19
R-030-050-65I Redevelopment Plan Amendment No.1 P GC34090 Redevelopment
C-43 City Clerk
R-030-050-652 Redevelopment Plan Amendment No.2 P GC34090 Redevelopment
C-43 City Clerk
R-030-050-670 Relocation (Canby-Hilltop-Cypress Only) CL+2 GC34090 Redevelopment
C-28 City Clerk
R-030-050-700 SAVI CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-060 Contracts - Refer to A-070 a & b
R-030-060-050 Deed Restrictions P GC34090 City Clerk
C-28
R -030-065 thru Debt
R-030-065-025 Refer to D-050 thru D-050-430
R-030-068 Deeds/Easements P GC 34090(a); City Clerk
24 CFR 570.502
(b)(3):
24 CFR 8.42;
OMS Cire. SA-
C-28 110
R-030-075 Financial Reports CU+2 GC34090 Finance
General infonnation Redevelopment
C-19
R-030-075-020 Annual Report CU+2 GC34090 Redevelopment
Department's Administrative Report
C-19
R-030-075-040 Budget City Clerk
General infonnation, Proposed Budget............................ CU+2 GC34090 Redevelopment
Adopted Budget. ,..,. ,....,.....' ,.,......, ,..., ,........ ,.. ,. ,........,.. ,. ,. p GC34090
C-19, C-29
R-030-075-300 Final Financial Audit Report p GC34090 Finance
C-30 Redevelopment
R-030-075-350 Financial Statement AU+7 GC34090.7 Finance
Annual Redevelopment
C-30
62
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-075-700 State Controller Report P GC34090 Finance
C-30 Redevelopment
R-030-075-800 Statement of Existing Obligations AU+4 GC34090, Redevelopment
Supporting administrative documents CCP337.5 Finance
C-29 GC53921
R-030-075-850 Statement of Indebtedness AU+4 GC34090, Redevelopment
Supporting administrative documents CCP337.5 Finance
C-29 GC53921
R-030-100 Housing CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-100-010 Acquisition (Housing Units Only) CL + 10 GC34090(a), Redevelopment
GC6254 City Clerk
C-28
R-030-100-025 Cooperative Housing Program CL+3 24 CFR 570.502 Redevelopment
(b) (3); City Clerk
24 CFR 85.42:
OMS Cir. A-llO,
C-27 #C
R-030-100-033 Disposition (Housing Units Only) CL + 10 GC34090(a); Redevelopment
C-28 GC6254 City Clerk
R-030-100-040 Equity Sbaring Program (OAP) Paid + 5 24 CFR 570.502 Redevelopment
(b) (3): City Clerk
24 CFR 85.42;
OMS Cir.A-lIO,
Attach. C; OMS
Cir A-I02 &128
C-25 HUD Regulations
R -030-100-048 Federal Home Program Application CL+3 24 CFR 570.502 Redevelopment
(b) (3); City Clerk
24 CFR 85.42;
OMS Cir. A-I 10,
C-27 #C
R-030-100-050 Housing Bond Issue, 2001 CL+ 10 GC34090: Hsg/City Clerk
C-25 CCP337.5
R-030-100-055 Funding Requests CU+2 GC34090 Redevelopment
Conceptual approval of and request for RRA program City Clerk
loans
C-19
R -030-100-100 Housing Study CU+2 GC34090 Redevelopment
C-19 City Clerk
63
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-100-400 Mortgage Credit Certificate Program Paid + 5 24 CFR 570.502 Redevelopment
(b) (3); City Clerk
24 CFR 85.42:
OMBCir.A-II0,
Attach. C: OMB
Cir A-I02 & 128:
C-25 HUD Regulations
R-030-100-500 Neighborhood Plans P GC34090 Redevelopment
C-43 City Clerk
R-030-1 00-51 0 Good Neighbor Clean-Up Program S+2 GC34090(d) Redevelopment
C-26 City Clerk
R-030-100-520 Paint Voucher Program S+2 GC34090( d) Redevelopment
C-26 City Clerk
R-030-100-600 Project Match S+2 GC34090 Redevelopment
C-26 City Clerk
R-030-100-700 Redding Pilgrim Housing (202) CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R -030-100- 710 Rehab Case Files Paid + 5 24 CFR 570.502 Housing
(b) (3); City Clerk
24 CFR 85.42;
OMB Cir. A-1I0,
Attach. C; OMB
Cir A-I02 & 128
C-25 HUD Regulations
R-030-100-750 Replacement Housing Plan S+2 GC34090 Redevelopment
C-26 City Clerk
R-030-100-800 Sewer Loan Program Paid + 5 24 CFR 570.502 Redevelopment
(b) (3); Finance
24 CFR 85.42; City clerk
OMB Cir. A-1I0,
Attach, C: OMB
Cir A-I02 & 128
C-25 HUD Regulations
R-030-130 Legislation CU+2 GC34090 Redevelopment
General information Ass!. City Mgr.
C-19
R-030-140 Litigation - Refer to L-I00
R-030-145 Market Street Project CU+2 GC34090 City Clerk
General information
C-19
64
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-145-010 Acquisition - Land CL+ 10 GC34090(a) City Clerk
(a) Acquisition of land & easements; supporting documents re GC6254 City Attorney
sale, purchase, exchange City Manager
C-28
R-030-145-01O Acquisition - Deeds & Easements P GC 34090(a); City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3):
24 CFR 8.42;
OMB Circ. SA-
C-28 110
R-030-145-035 Capital Improvement Program (Market Street) S+2 GC34090(a) City Clerk
C-26 Redevelopment
R-030-145-050 Disposition - Land CL + 10 GC34090(a): City Clerk
C-28 GC6254 Redevelopment
R-030-145-100 Financing/Mkt. Street Project - Bond Series 2003 CL+ 10 GC34090 Finance
CCP337.5 City Clerk
C-25 GC53921
R-030-145-275 Implementation Plan (Market St.) P GC34090 Redevelopment
C-43 City Clerk
R-030-145-350 Projects Redevelopment
Capital Improvement........................ ..h........ ..... ....... ....... P GC34090 City Clerk
C-43
R-030-145-600 Relocation (Market Street Project Only) CL+2 GC34090 Redevelopment
C-28 City Clerk
R-030-145-640 Replacement Housing (Market Street Project Only) CL+2 GC34090 Redevelopment
C-28 City Clerk
R-030-145-650 Redevelopment Plan - Market Street Project P GC34090 City Clerk
C-43 Redevelopment
R-030-145-65 I Redevelopment Plan Amendment . Market Street P GC34090 Redevelopment
C-43 City Clerk
R-030-150 Midtown Project CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-150-005 Accounting Records AU+2 GC34090 Finance
C-29
R-030-150-010 Acquisition - Land CL + 10 GC34090(a) City Clerk
(a) Acquisition of land & easements; supporting documents re GC6254 City Attorney
sale, purchase, exchange City Manager
C-28
65
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-150-010 Acquisition - Deeds & Easements P GC 34090(a): City Clerk
(b) Original grant deeds 24 CFR 570.502
(b)(3):
24 CFR 8.42;
OMS Circ. SA-
C-28 110
R-030-150-020 Business Improvement District CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-150-040 Certification of Completion P GC34090 Redevelopment
(Capital Improvement Project) City Clerk
C-43
R-030-150-050 Correspondence CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-150-060 Design Standards P GC34090( a) Redevelopment
C-25 City Clerk
R-030-150-075 Financing - Parking Structure Lease Revenue Bonds CL+ 10 GC34090 Finance
CCP337,5 City Clerk
C-25 GC53921
R-030-150-500 Projects Redevelopment
Capital Improvement ..... ............... ........ ................... ........ P GC34090 City Clerk
C-43
R-030-150-700 Redevelopment Plan P GC34090 Redevelopment
C-43 City clerk
R-030-150-70 t Redevelopment Plan Amendment No.3 P GC34090 Redevelopment
C-43 City Clerk
R-030-150-785 Sign Approvals L+2 GC34090 Redevelopment
C-44 City Clerk
R-030-150-790 Sign Regulations S+2 GC34090 Redevelopment
C-43 City Clerk
R-030-200 SHASTEC Redevelopment Project CU+2 GC34090 Redevelopment
General information City Clerk
C-19
R-030-200-050 Acquisition - Land CL+ 10 GC34090( a) Redevelopment
(a) Acquisition of land & easements; supporting documents re GC6254 City Clerk
sale, purchase, exchange City Attorney
C-28 City Manager
66
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-030-200-050 Acquisition - Land P GC 34090(a): City Clerk
(b) Original grant deeds 24 CFR 570.502
Deeds, Easements, Promissory Notes (b)(3):
24 CFR 8.42:
OMS Circ. SA-
C-28 110
R-030-200-150 Capital Improvement Program (SHASTEC) S+2 GC34090 Redevelopment
C-26 City Clerk
R-030-200-200 Disposition. Land CL+ 10 GC34090( a): Redevelopment
C-28 GC6254 City Clerk
R-030-200-400 Implementation Plan P GC34090 Redevelopment
C-43 City Clerk
R-030-200-600 Projects Redevelopment
Capital Improvement..."..... ... ........ ...... ....... n................... P GC34090 City Clerk
C-43
R-030-200-700 Relocation (SHASTEC Only) CL+2 GC34090 Redevelopment
C-28
R -030-400 Resolutions (RRA) P GC34090( e) Redevelopment
C-23 40801
R-030-600 Storefront Improvement Loan Program Paid + 5 24 CFR 570.502 Redevelopment
(b) (3); Finance
24 CFR 85.42; City Clerk
OMS Cir. A-IIO,
Attach, C; OMS
Cir A-102 & 128
C-25 HUD Regulations
RESOLUTIONS
R-050 Resolutions (City) P GC34090( e) City Clerk
C-23 40801
RISK MANAGEMENT , ,
R-100 Risk Management CU+2 GC34090 Risk Mgmt.
General information City Clerk
C-19
R-IOO-200 California Joint Powers Insurance Authority P GC34090 Risk Mgmt
Policies, procedures, City Membership, MOU
C-24
R -100-200-600 Minutes P GC34090(d) Risk Mgmt.
California Joint Powers Insurance Authority GC36814
C-23 GC4080 1
67
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-100-230 Disability Retirement - Industrial P CCR14311; Risk Mgmt
15400.2; Labor Personnel
C-24 Code Title 8
R-IOO-230-300 Case Files P CCR14311; Risk Mgmt
Industrial Disability Retirement 15400.2; Labor Personnel
C-24 Code Title 8 (Confidential)
R-100-275 Employee Exposure Reports T+! 29CFR Risk Mgmt
Lab reports and worksheets 1910.1020 (Confidential)
C-32
R-100-325 Hazardous Materials - See P-150-050-500
R-IOO-350 Immunizations T+2 29 CFR Risk Mgmt
Program info., employee, vaccination & payment records 1910,1020
C-32
R-IOO-375 Insurance CU+2 GC34090 Risk Mgmt
General information by City Department
C-19
R-I00-375-100 Airport Liability P CCP337.2 Risk Mgmt
R-100-375-200 Boiler & Machine CCP343 City Clerk
R-I00-375-325 Excess Workers' Compensation
R-IOO-375-600 Public Employee Bonds
R-IOO-375-700 Redding Museum of Art
Bonds and insurance policies insuring City property and
other assets
C-24
R-I00-375-400 Liability Insurance CU+2 GC34090 Risk Mgmt
General information
C-19
R-IOO-375-550 Property Inventory/Insurance P GC34090 Risk Mgmt
Maintained re membership in California Joint Powers Risk
Mgmt Association
C-24
R -100-400 Insurance Certificates P GC34090 Risk Mgmt
thru vendors, contractors, events, etc.
R-100-400-600 C-24
R-IOO-550 Liability Claims CU+2 GC34090 Risk Mgmt
General information (Confidential)
C-19
R-IOO-550-100 Administration Contract T+5 CCP337.2 Risk Mgmt.
CCP343
C-22 B&P7042.5
68
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Retention Legal Citation Office of
Filing Subject RecQ.rds Series & Description of Official or Record
Code Records Administrative
Policy
R-100-550-250 Case Files CL+5 GC34090 Risk Mgmt
Paid/denied damage claims GC25105.5 (Confidential)
C-24
R-IOO-550-500 Log CL+5 GC34090 Risk Mgmt
Liability Claims GC25 105 .5 (Confidential)
C-24
R-IOO-550-800 Statement of Account CL+5 OMB1220-0029 Risk Mgml
Loss analysis report; safety reports; actuarial studies, bank 29CFR1904,4
statements GC34090
C-24
R-100-800 Safety CU+2 GC34090 Risk Mgmt
General information
C-19
R-100-800-100 Accident Investigation Committee CU+2 GC34090 Risk Mgmt
Meeting minutes and report
C-19
R-100-800-150 Cal-OSHA Risk Mgmt.
Reports............................................................................. CL+5 29 CFR OSHA
Material Safety Data Sheets (MSDS)..................., .......... CL + 30 29 CFR Part 1904
C-24 Saves OSHA
R-100-800-200 Departmental Safety Meetings CU+2 GC34090 Risk Mgmt
Departments! records of meetings
C-19
R -100-800-600 Injury & Illness Prevention Program S+2 GC 34090 Risk Mgmt
C-20
R-IOO-800-800 Safety Committee CU+2 GC34090 Risk Mgmt
General information
C-19
R-IOO-900 Vehicle Accidents CL+ 2 GC34090 Risk Mgmt
Reports
C-44
R-IOO-950 Worker's Compensation CU+2 GC34090 Risk Mgmt
General information (Confidential)
C-19
R-IOO-950-100 Administration Contract T+5 CCP337,2 Risk Mgmt
CCP343
C-24 B&P7042.5
69
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
R-IOO-950-250 Case Files P CCR14311 Risk Mgmt
Worker's Compensation claims, reports, incidents CCR15400.2 (Confidential)
Labor Code 5405
C-24 Title 8
R-100-950-500 Log P CCRl4311 Risk Mgmt.
Worker's Compensation Claims filed CCR15400.2
Labor Codc 5405
C-24 Title 8
R-IOO-950-800 Statement of Account P CCR14311 Risk Mgmt.
CCR15400,2
Labor Code 5405
C-24 TitleS
RIVERS & STREAMS
R-200 Rivers & Streams CU+2 GC34090 Devel Svcs
General information Municipal
C-19 Utilities
R-200-100 Churn Creek CU+2 GC34090 Devel Svcs
Municipal
C-46 Utilities
R-200-600 Regulations S+2 GC34090(d) City Clerk
Includes rules Municipal
C-2? Utilities
SHASTA COUNTY
S-OIO Shasta County CU+2 GC34090 City Clerk
General information
C-19
SOLID WASTE
S-020 Solid Waste GC34090 Solid Waste
Administrative matters & policies S+5
C-19
S-020-100 Collection CU+2 GC34090 Solid Waste
Daily records, usage, includes work orders, inspection,
repairs, cleaning, reports, complaints
C-42
S-020-300 Landfill - Benton CU+2 GC34090 Solid Waste
Includes work orders, inspection, repairs, cleaning,
reports, complaints
C-42
70
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
S-020-300-900 Benton Landfill Mitigation Well Monitoring GC34090( a) Solid Waste
Mitigation monitoring P CEQA guidelines
C-27 re CEQA
S-020-500 Rates S+2 GC34090 Solid Waste
C-42
S-020-550 Recycling CU+2 GC34090 Solid Waste
(a) General information
C-19
8-020-550 Recycling Program S+2 GC34090 80lid Waste
(b) C-42
S-020-550-250 Glass Beneficiating CU+2 GC34090 Solid Waste
Correspondence
C-19
S-020-550-500 People of Progress T+5 CCP33.2: 343: City Clerk
Agreement B&P 7042.5
C-22
S-020-650 Transfer Stations CU+2 GC34090 Solid Waste
Repairs, claims & complaints, work orders, inspection
reports, daily records and usage
C-42
S-020-900 West Central Landfill CU+2 GC34090 Solid Waste
Repairs, claims & complaints, work orders, inspection
reports, daily records and usage
C-42
STATE
S-050 State CU+2 GC34090 City Manager
General information City Clerk
C-19
S-050-050 Board of Equalization CU+2 GC34090 City Clerk
General information Finance
C-19
8-050-070 California Highway Patrol CU+2 GC34090 City Clerk
General information
C-19
8-050-100 Caltrans CU+2 GC34090 Engineering
General information Clerk
C-19
S-050-100-020 Appropriations - Caltrans CU+2 GC34090 Engineering
General information re State appropriations Finance
C-19
71
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
S-050-100-300 Hartnell A venue Overcrossing L GC34090 Engineering
S-050-100-600 Shasta View Drive Overcrossing
S-050-100-900 Victor A venue Overcrossing
Reports
C-44
S-050-1Z0 Controller CU+2 GC34090 Finance
General infonnation
C-19
S-050-190 Environmental Protection Agency CU+Z GC34090 City Clerk
General infonnation
C-19
S-050-230 Fish and Game CU+Z GC34090 Development
General infonnation Services
C-19 City Clerk
S-050-Z35 Forestry CU+Z GC34090 City Clerk
General information
C-19
S-050-Z60 Industrial Relations CU+Z GC34090 City Clerk
General infonnation
C-19
S-050-Z60-600 Prevailing Wage Rates S+Z Per State City Clerk
General infonnation Guidelines Engineering
C-19
Wage Rate Schedules available on Web
S-050-350 Public Utilities Commission CU+Z GC34090 City Clerk
General information
C-19
S-050-365 Secretary of State CU+Z GC34090 City Clerk
General information
C-19
S-050-375 Solid Waste Management Board CU+Z GC34090 City Clerk
General information Municipal
C-19 Utilities
S-050-4Z0 Water Quality Control Board CU +Z GC34090 City Clerk
General infonnation Municipal
C-19 Utilities
S-050-430 Water Resources CU+Z GC34090 City Clerk
General infonnation Municipal
C-19 Utilities
72
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
STORM DRAINAGE
S-060 Storm Drainage CU+2 GC34090 Municipal
General information Utilities
C-19
8-060-150 Drainage Facilities P GC34090 Municipal
thru Includes dams, lakes, basins, creeks Utilities
S-060-l50-770 C-44
Capital Improvement Plans & Projects P GC34090 Engineering
Storm Drains
C-43
Flood Control Engineering CL+2 GC34090(d) Engineering
Storm Drains
C-27
S-060-500 Master Plan S+2 GC34090 Municipal
C-26 Utilities
8-060-685 Rates 8+2 GC34090 Municipal
Utilities
C-45 City Clerk
S-060-7l5 Regulations 8+2 GC34090 Municipal
Includes policies and procedures Utilities
C-45
S-060-775 Street Sweeping CU+2 GC34090 Engineering
C-43
STREETS
8-070 Streets CU+2 GC34090 Engineering
General information
C-19
Street Closures p GC34090 Engineering
C-43
Field Books p GC34090 Engineering
C-43
Street Maps p GC34090 Engineering
C-43
S-0707-020 Alleys CU+2 GC34090 Engineering
C-43
S-070-050 Bridges CU+2 GC34090 Engineering
General information
C-19
73
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Retention Legal Citation Office of
Filing Snbject Records Series & Description of Official or Record
Code Records Administrative
Policy
5-070-050-030 All Individual Names Bridges L GC34090 Engineering
thru Construction & Reports - Life of Structure
S-070-050-500
C-44
S-070-100 Improvements CU+2 GC34090 Engineering
General information
C-19
S-070-100-065 Capital Improvement Plans & Projects P GC34090 Engineering
thru Streets, curbs, gutters, sidewalks
S-070-100-765
C-43
S-070-150 Load Limits CL+2 GC34090 Engineering
C-44
5-070-200 Maintenance CU+2 GC34090 Engineering
[ncludes work orders, inspection, repairs, cleaning,
reports, complaints, striping
C-43
5-070-200-400 Landscaping Maintenance CU+2 GC34090 Engineering
Plants & tree maintenance, work orders Electric
Parks &
C-43 Facilities
S-070-230 Names/Changes/Acceptance of Streets P GC34090 Engineering
Naming & numbering City Clerk
C-43, C-26
S-070-285 Sidewalks CU+2 GC34090 Transportation /
General information Engineering
C-19
SUBDIVISIONS
S-IOO & S-IOI Subdivisions P GC34090 Planning
Amendments to subdivision ordinance City Clerk
Fire
C-19
S-IOO-OIO AU Individual Named Subdivisions P GC34090 Planning
thru Subdivision maps, environmental determinations H&S 19850 City Clerk
5-101-( ongoing) GC34090.7
C-26, C-27, C-28
5-101-999-100 Benefit Zone Fees CU +2 CCP338 Finance
General information Engineering
C-19
74
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
TAXES
T-OIO Taxes CU+2 GC34090 Finance
General information
C-19
T -010-600 Occupancy Taxes AU+3 CCP338 Finance
Taxes receivable
C-29
T-01O-650 Property Taxes AU+3 CCP338 Finance
Taxes receivable
C-29
T-OIO-700 Sales Tax AU+3 CCP338 Finance
Taxes receivable
C-29
T-OIO-900 Utility User Tax AU+3 CCP338 Finance
Taxes receivable
C-29
TELEVISION
T-040 Television CU+2 GC34090 Community
General information Svcs
C-19
T-040-050 Cable Community
General information... ... .....................".. ..... ..................... CU+2 GC34090 Svcs
GC65864,
C-19 P GC65869.5
Franchise agreements, rate information ........................... CCP337,2
CCP343
C-25 ACl6023
T-040-300 Private CU+2 GC34090 City Clerk
General information Support Svcs
C-19
T-040-350 Public CU+2 GC34090 Community
General information Svcs
C-19
T-040-350-200 Community Access - Channel 11 GC34090 Community
General information ..... ..... ..."... ....... ..... ....... .... ....... ........ CU+2 Svcs
C-19
Incorporation Papers, Bylaws, Minutes .......................... P
C-23
T-040-350-300 Educational/Governmental - Channel 26 CU+7 GC34090 Community
External promotional marketing & public relations Svcs
C-19
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
T-040-350-700 Tourist - Channel 8 CU+2 GC34090 Community
General information Svcs
C-19
TRAFFIC
T-080 Traffic CU + 2 GC34090 Engineering
General information
C-19
Traffic Control Plans Drawings P GC34090(a) Engineering
Signs, signing & striping
C-27
Traffic Count CL+2 GC34090 Engineering
Evaluation of traffic volume
C-44
Traffic Safety Programs S+2 GC34090 Engineering
Pedestrian Safety, Safe Route to School
C-44
T-080-100 Crosswalks CU+2 GC34090 Engineering
Inspections & evaluations
C-44
T-080-300 Hazards CU +2 GC34090 Engineering
General information re traffic hazards and safety concerns
C-19
T -080-400 Impact Fees CU+2 CCP338 Finance
General information Engineering
C-19
T-080-500 Pattern CL+2 GC34090 Engineering
Studies re traffic volume, accident history, requests,
statistics
C-44
T -080- 700 Signals CL+2 GC34090(d) Engineering
(a) Traffic counts, studies, collisions, accidents
C-27, C-44
T-OSO-700 Signals L GC34090 Engineering
(b) Logs, drawings, wiring diagrams, codes, circuit numbers,
installation records, testing and maintenance
C-44
T-OSO-no Signs L+2 GC34090 Engineering
Log books, index register cards, inventory lists, records of
traffic signs
C-44
76
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
T -080-720-200 Control Devise Inventory S+2 GC34090 Engineering
Inventory of sign & lights
C-43
T -080-750 Speed Limits S+2 GC34090 Engineering
Policies and procedures
C-44
T -080-750-700 Speed Studies CL+2 GC34090 Engineering
C-44
T-080-775 Street/Intersection History CU+2 GC34090 Engineering
Includes correspondence, volume counts, accident history
C-43
TRANSPORTATION
T-100 Transportation CU+2 GC34090 Engineering
General information
C-19
T-IOO-030 Ambulances/Limited Ambulances T+4 GC34090 City Clerk
License, permits for limited ambulances M uni Code
C-48
T - I 00-030-060 Driver Attendant Permits. Including Limited T+4 GC34090 City Clerk
Ambulance Muni Code
C-48
T -100-030-900 Vehicle Licenses. Including Limited Ambulances T+4 GC34090 City Clerk
C-48
T-IOO-050 Bicycles P GC34090 Engineering
Bikeway Plans
C-43 (Capital Improvement Plan)
T -100-070 Bus T+4 GC34090 Engineering
Auto for hire - applications, permits & licenses
C-48
T-IOO-150 Limousines T+4 GC34090 City Clerk
Auto for hire - licenses & permits Muni Code
C-48
T-100-300 Railroad CL+3 36CFR Engineering
Right-of-Way 64.11
C-42
T-IOO-375 Shasta County Regional Transportation Planning CL+3 GC34090 Engineering
Agency 23 CFR 633(a)(c) Finance
Funding local transportation programs City Clerk
C-44
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
T-IOO-500 Taxi Companies GC34090 City Clerk
Auto for hire - applications, permits & licenses .............. T+4 Muni Code
C-48
Schedule of rates & regulation ........................................ S+2
C-27
T -100-500-100 Taxi Driver's Applications T+4 GC34090 City Clerk
CA8 M uni Code
T-IOO-700 Vehicles for Hire T+4 GC34090 City Clerk
Other than taxis and limousines Muni Code
C-48
UTILITIES ,
U-500 Utilities GC34090(d) Customer Svc
General information CU+2
Utility Customer Service policies & procedures; schedule S+5
of utility rates
C-19
U-500-020 Adjustment Sheets AU+2 GC34090 Utility
Report Customer S vc
C-29 (Confidential)
U-500-050 Billing Authorizations CU+2 GC34090 Utility
Info relating to landfill Accounts & Commercial Garbage Customer
Accounts Service
(Confidential)
C-19
U-500-060 Billing Registers CU+2 GC34090 Utility
Daily computer printouts by route showing entire billing Customer Svc
(Confidential)
C-29
U-500-075 Cash Receipts AU+4 GC34090 Customer S vc
Daily Cash Proof List CCP337 (Confidential)
C-29
U-500-075-500 Cash Receipt Stubs CU+2 GC34090 Customer Svc
Stubs only PUC, Sec. 588 (Confidential)
C-29
U-500-085 Contracts - Referred T+5 CCP337,2, Customer Svc
Utility Service contracts paid in full or past statute of CCP343 (Confidential)
limitations B&P7042,5,
PU7685
48CFR:2,
C-22 GC53066
78
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Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
U-500-085-300 Contracts - Closed T+5 CCP337.2, Customer Svc
Utility Service contracts paid in full or past statute of CCP343 (Confidential)
limitations B&P7042,5,
PU7685
48CFR:2,
C-22 GC53066
U-500-100 Delinquent Accounts - Correspondence AU+2 GC34090 Customer
Billing, correspondence & complaints Service
C-29 (Confidential)
U-500-400 Utility Location Files (Customer Accounts) T+5 CCP337.2, Customer
Service contract & other misc documents CCP343 Service
B&P7042.5, (Confidential)
PU7685
48CRF:2,
GC53066
& include section
from inventory
C-22 PUC, Sec. 588
Connection Records P GC34090 Engineering
Maps and water/wastewater line connections
C-44
U-500-625 Referred Collections - Correspondence AU+2 GC34090 Customer Svc
Billing, correspondence & complaints (Confidential)
C-29
U-500-630 Referred Collections - Master List AU+4 GC34090 Customer S vc
C-29 (Accounts Receivable) (Confidential)
U-500-850 Utility/Customer Service CU+2 GC34090 City Clerk
Correspondence re hanging banners, utility pay stations,
etc.
C-19
WASTEWATER TREATMENT
W-OIO Wastewater Treatment CU+2 GC34090 Municipal
General information re wastewater treatment Utilities
C-19
W-OIO-200 Industrial Wastes CU+2 GC34090 Municipal
General information Utilities
C-19
Violations CU+3 40CRF14L33 Municipal
Retention applies to each violation Utilities
C-46
79
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
W-OIO-200-250 Hazard Waste CU+ 10 CAL OSHA Municipal
Documentation re handling and disposal or hazardous 40CFR122.21 Utilities
waste (For more info see P-150, Public Safety)
C-33
W -0 I 0-200-500 Permits CU+2 GC34090 Municipal
Recommend permanent retention of environmentally Utilities
sensitive materials
(For more info see P-150, Public Safety)
C-33
W-OIO-300 Master Plan S+2 GC34090 Municipal
Special or long range plan Utilities
C-26
W-01O-450 Regional Treatment Plant. Clear Creek T+2 GC34090 Municipal
Information re City-owned facility; improvements, Utilities
maintenance & operation
C-44
Equipment Inventory CU+2 GC34090 Municipal
C-45 Utilities
Locations p GC34090 Municipal
Mains, valves, hydrants, wells Utilities
C-45
Maintenance & Operations CU+2 GC34090 Municipal
Includes work orders, inspection, repairs, cleaning, Utilities
reports, complaints
C-45
Bacteriological Analysis CU +5 40 CFR 141.33 Municipal
C-46 Utilities
Chemical Analysis CU+ 10 40 CFR 141.33 Municipal
C-46 Utilities
Quality CU+ 12 40 CFR 141.91 Municipal
C-46 Utilities
80
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
W-01O-450-500 Monthly Reports - Clear Creek Treatment Plant Municipal
Conservation, Consumption, Well Level.......................... CU+2 GC34090 Utilities
Discharge Monitoring, Variances, Water System............. CU+5 40 CFR 122.41 &
141.33
Drinking Water Correction & Sanitary Surveys............... CU+ 10 40 CFR 141.33
Corrosion Control, Lead Service Line, Public
Education, Quality Parameters, Source Water and
State Certification.... ..... ............ ............... ........... .............. CU+ 12 40 CFR 141.91
C-45, C-46
W-01O-550 Sewer Disposal CU+2 GC34090 Municipal
Utilities
C-42
W-01O-560 Stillwater Treatment Plant T+2 GC34090 Municipal
Information re City~owned facility; improvements, Utilities
maintenance & operation
C-44
Equipment Inventory CU+2 GC34090 Municipal
C-45 Utilities
Locations P GC34090 Municipal
Mains and valves Utilities
C-45
Maintenance & Operations CU+2 GC34090 Municipal
Includes work orders, inspection, repairs, cleaning, Utilities
reports, complaints
C-45
W-OI0-560-500 Monthly Reports - Stillwater Treatment Plant Municipal
Conservation, Consumption, Well Level.......................... CU+2 GC34090 Utilities
Discharge Monitoring, Variances, Water System............. CU+5 40 CFR 122.41 &
141.33
Drinking Water Correction & Sanitary Surveys............... CU+ 10 40 CFR 141.33
Corrosion Control, Lead Service Line, Public
Education, Quality Parameters, Source Water and
State Certification........ ............... ............................... ....... CU+ 12 40 CFR 141.91
C-45, C-46
W-01O-850 Wastewater Reclamation CU+5 40CFR122.41 Municipal
Daily operations including sewage flow, grit removal, Utilities
chlorine usage, lab analysis results
C-45
81
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Retention Legal Citation Office of
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
Policy
W ASTEW ATER COLLECTION
W-020 Wastewater Collection CU+2 GC34090 Municipal
General information Utilities
C-19
W -020-300 Master Plan S+2 GC34090 Municipal
Special or long range plan Utilities
C-26
W-020-500 Service - Outside City Limits S+2 GC34090 Municipal
Policies re sewer service outside City limits Utilities
C-45
W-020-560 Sewer Lift Stations CU+2 GC34090 Municipal
C-42 Utilities
W -020-575 Sewer Lines CU+2 GC34090 Municipal
C-42 Utilities
Connection Records P GC34090 Municipal
Water line connections Utilities
C-44
Locations & Maps P GC34090 Municipal
Line locations, mains, valves Utilities
C-45
Maintenance & Operations CU+2 GC34090 Municipal
Includes work orders, inspection, repairs, cleaning, reports Utilities
& complaints
C-45
W -020-590 Sewer Rates S+2 GC34090 Municipal
C-45 Utilities
W -020-590-075 Connection/Front Footage. Rates S+2 GC34090 Municipal
C-45 Utilities
W -020-590-750 Special Benefit - Sewer Rates S+2 GC34090 Municipal
C-45 Utilities
W-020-610 Sewer Interceptors CU+2 GC34090 Municipal
General information regarding sewer trunk lines Utilities
C-19
WATER
W-030 Water CU+2 GC34090 Municipal
General information re water utility Utilities
C-19
82
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Retention Legal Citation Omee of
Filing Subject Records Series & Description of Omcial or ., Record .
Code' Records Adlriiuistrative
Policy
W -030-050 Buckeye Water Contract T+5 CCP337.2, Municipal
CCP343 Utilities
B&P7042,5, City Attorney
PU7685
48CFR2,
C-22 GC53066
W -030-070 City of Redding Water Contract T+5 CCP337.2, Municipal
CCP343 Utilities
B&P70425, City Attorney
PU7685
48CFR2,
C-22 GC53066
W -030-075 Conservation S+2 GC34090 Municipal
Policies, procedures, rules & regulations Utilities
C-45
W -030-090 Cross Connection Control Program 5+2 40 CFR 141.91 Municipal
Protection of City water from contaminants Utilities
C-26
W-030-125 Pump Stations CU+2 GC34090 Municipal
thru Well & Pumping - times operational, power used and Utilities
W-030-125-300 quantity
C-45
W -030-300 Master Plan S+2 GC34090 Municipal
Special or long-range plan Utilities
C-26
W -030-400 Rates 5+2 GC34090 Municipal
C-45 Utilities Works
W-030-400-020 Connection/Service - Rates S+2 GC34090 Municipal
CA5 Utilities
W-030-400-050 Special Benefit - Rates 5+2 GC34090 Municipal
C-45 Utilities
W -030-4 20 Redding Area Water Council (RA WC) CU+2 GC34090 Municipal
General information Utilities
C-19
W -030-425 Redding Water Treatment Plant (Foothill) T+2 GC34090 Municipal
(a) Info re City-owned facility Utilities
C-44
83
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Retention Legal Citation Office of ,
Filing Subject Records Series & Description of Official or Record
Code Records Administrative
, Policy
W -030-4 25 Equipment Inventory & Maintenance & Operations CU+2 GC34090 Municipal
(b) Includes work orders, inspection, repairs, cleaning, Utilities
reports, complaints
C-45
W -030-425-900 Water Reports Municipal
Conservation, Consumption, Well LeveL....................... CU+2 GC34090 Utilities
Discharge Monitoring, Variances, Water System............. CU+5 40 CFR 122.41 &
141.33
Drinking Water Correction & Sanitary Surveys............... CU+ 10 40 CFR 141.33
Corrosion Control, Lead Service Line, Public
Education, Quality Parameters, Source Water and
State Certification...._....................... ,.......,................. ....... CU+ 12 40 CFR 141.91
C-45, C-46
W -030-450 Reservoirs CU+2 GC34090 Municipal
C-46 Utilities
W -030-500 Service Outside the City S+2 GC34090 City Clerk
Policies and procedures relative to providing City water Municipal
service outside the City Utilities
C-44
W -030-500-100 Clear Creek Road P GC34090 City Clerk
Infonnation pertaining to water line located on Clear Municipal
Creek Road from Hwy 273 to Redding Power Plant Utilities
C-45
W -030-550 Sources CU+2 GC34090 City Clerk
General information Municipal
C-19 Utilities
W -030-550-700 Sacramento River (CaIFed) CU+2 GC34090 Municipal
C-46 Utilities
W -030-550-720 Shasta Lake CU+2 GC34090 Municipal
C-46 Utilities
W -030-600 Spring Creek Water Treatment Plant (Buckeye) T+2 GC34090 Municipal
(a) C-44 Utilities
W -030-600 Equipment Inventory & Maintenance & Operations CU+2 GC34090 Municipal
(b) Includes work orders, inspection, repairs, cleaning, Utilities
reports, complaints
C-45
84
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Retention Legal Citati()n, I, Omce of
Filing Subject Records'Series & Description of Omcial or Record
Code Records Administrative'. ., I,
Policy
W -030-700 Water Districts CU+2 GC34090 Municipal
thru Includes all named water districts Utilities
W -030-700-500 C-46
W -030- 725 Water Lines P OC34090 Municipal
Line locations; easements; maps, waterline connections Utilities
C-44, C-45
W -030-725-600 Polybutylene Line Replacements CU+2 OC34090 Municipal
C-45 Utilities
W -030-750 Wells CU+2 OC34090 Municipal
thru Includes all named wells Utilities
W-030-750-900 Benton Landfill Well, refer to S-020-300-900
C-46
85
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