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Home My WebLink AboutOverview & 101 - Council Policy Manual Overview of Council Policy Municipal and Regulatory Policies : Guide various functions of the .City -and, where necessary, establish procedures by which functions are performed - are established by the City Council, adopted by ordinance and included in the Municipal Code. Policy Statements : By their nature do not require adoption by ordinance - are adopted by resolution of the City Coun- cil and are-consolidated in the "Council Policy Manual" . • Why .adopt a policy by resolution rather than an ordinance? Ordinances :are . generally not as flexible to changing condi- tions', as they, take longer to modify. The intent of adopting policy statements is to have such procedures and guidelines in place when it becomes neces- sary to use., them so . that the decisions are consistent , that things are not overlooked, and to let the decision makers and_the public .know Council ' s policies . At its August 4 , 1987 .., meeting, the Redding City Council approved the :recommendation that a Council Policy Manual be established.. -covering Council policies that are not codified and adopted Resolution No. 87-261 establishing and adopting procedures .- ,for the . preparation, distribution and mainte- nance of Council policies and a "Council Policy Manual. " Pursuant to . the Council Policy Manual procedures , the City Clerk is responsible for the preparation, continuing mainte- nance, and distribution of the "Council Policy Manual, " and additions or deletions thereto. Attached is a Flow Chart depicting the procedures for estab- lishing Council policies : • • • Procedures Flowchart for Establishing Council Policies (Policy Statement Proposal) Originated by whom? Standing Committee City Manager Department Heads City Boards/Commissions Submit Proposal to City Clerk who assigns tentative Policy Number and Title Originating department prepares draft • policy per instructions set forth in Policy Manual procedures using policy form. Draft policy referred to Council Refer to Planning Corn- Committee for discussion, analysis mission if subject to CEQA Draft to City Attorney for preparation of resolution for placement on Council agenda Originating department prepares Report to Council with accompany- Council adopts policy ing proposed resolution and draft statement by resolution policy statement City Cle:'k incorporates adopted policy statement into Council Policy Manual 1 TABLE OF CONTENTS • POLIC\ POLICY NUMBEF SECTION 100 - GENERAL POLICY MANUAL PROCEDURES Overview of the City Council Policy Manual 101 SECTION 200 - ADMINISTRATION Establishing Public Hearing Time **RESCINDED BY COUNCIL ON 10-06-09 201 Recruitment of Department Bead Personnel 202 Risk Management Policy 203 Pulling Items from Council Meeting Agenda 204 Legislative Position 205 Salary Policy 206 Position Policy 207 Photocopier Procurement 208 Volunteers 209 Business Philosophy 210 Use of Budget Savings Resulting From Actions by Departments 211 Risk Management Guidelines for Volunteer Projects and Services 212 Special Events - Conditions of Permit 213 Provision of Solid Waste Services for Community Events 214 Land Use Public Hearing Procedures 215 . Warranty and Liability Disclaimer and Website Linkage Policy 21( ADA - Title II Disabled Access to City Services and Programs 217 Reimbursement of Employee Expense Guideline 218 Personnel Costs 219 Distribution of Tickets and Passes 220 SECTION 300 - AIRPORTS Airport Development Policies 301 Airport Operating Rules and Regulations and Minimum Standards for Aeronautical Activities (Formerly "Minimum Standards, Aeronautical Activity at Redding Municipal Altport') 302 Marketing/Leasing Policy for the Redding Airport Business Park (RABP) 303 Development and Use Guidelines for General Aviation Hangars 304 SECTION 400 - REVENUE AND FINANCE Appropriation Transfer of Funds 401 General Budget Goals 402 Budget Financing Goals 403 Budget Service Level Goals 404 Adoption of the Annual Budget 405 Budget Amendments Policy 406 • Reinvestment of Property Sales & Other Certain Revenues 407 Investment Policy 408 RACencrald'ERMANENT FILES'CowcilPolicyn 100-n2000'Cmmcil Polickn:2006 m preNenitolicy Binder TOC wpd TABLE OF CONTENTS • P01.,1C1 POLICY NUMBEF Rebudget of Prior Year Appropriations 409 Uncollectible General Accounts Receivable 410 Fiscal Impact Statements 411 Establishment of Unreserved Fund Balance 412 Community Special Events 413 Community Gift Catalogue 414 General Accounts Receivable Late Fees 415 Rolling Stock Replacement Fund 416 Supplemental Budget Appropriations 417 Sale of Compost 418 Sale of Recycled Materials 419 Appropriation Transfers Between Years 420 Reserve Balances in Internal Service Funds 421 Equipment Replacement Fund 422 Transfers Between Funds 423 Penalties and Late Charges 424 Internal Audit Function 425 Debt Policy 426 • SECTION 600 - Taxes, Licenses, and Regulations Land-Secured Financing (Formerly "Assessment District Policies') 601 Determination of Public Convenience or Necessity for Alcoholic Beverage Control Licensing 602 SECTION 800 - FEES Landscape Maintenance Districts - Payment of Connection Charges 801 Fee Evaluation and Adjustment 802 Landscape Maintenance Districts - Formation Costs 803 Industrial Development Incentive Program (Formerly "Jobs Credit and Fee Deferral Program -) 804 Economic Development/Personal Property Tax Rebate for Qualified Manufacturing Property . .**RESCINDED 03/18/08 BY RESOLUTION 2008-25 805 Recreation Classes and Program Fees 806 SECTION 1100 - VEHICLES AND TRAFFIC Courtesy Parking Permits 1 101 SECTION 1200 - PARKS & RECREATION & OPEN SPACE Use of City Parks and Recreational Facilities 1201 RdOcncral\PERMANENT FILES'CowmilPolicyo100-e2000Council Policies:2006 to present'Poliey Binder TOC.'pd - ii - TABLE OF CONTENTS • POLIO POLICY NUMBED SECTION 1300 - STREETS & SIDEWALKS Participation in Street Improvements in Established Neighborhoods 1301 Street Banner Program (Temporary Noncommercial Street Banners within the Public Right-of-way) 1302 Complete Streets Infrastructure 1303 SECTION 1400 - UTILITIES City Services Outside City Limits 1401 Collection of Delinquent Utility Accounts 1402 Revenue Protection Due to Meter Tampering 1403 Late Fees & Utility Deposits 1404 Debt Reduction Fund . . . **RESCINDED 6/18/02 BY RESOLUTION 2002-98 1405 Modification of the Existing Power Cost Adjustment 1406 Electric Utility Lifeline Rate 1407 Rate Protection & Investment Fund for the Solid Waste Utility 1408 Use of Litter Abatement Funds 1409 Low-Interest, Energy-Efficient Loans for Business Customers 1410 Fire Hydrant Services Outside the Incorporated Area of the City of Redding 1411 • Refund and Recovery of Utilities' Services and Fees 1412 Identity Theft Prevention Program 1413 SECTION 1500 - ENGINEERING AND CONTRACTING Selection of Technical Consultants 1501 Owner/Developer Participation Agreements 1502 Capital Projects Cost-Estimating Process 1503 SECTION 1600 - BUILDINGS AND CONSTRUCTION Building Valuation Tables 1601 Plan Check Fee on Resubmittal of Expired Building Permits 1602 Demand-Side Management Review of City of Redding Construction Projects 1603 SECTION 1700 - SUBDIVISIONS Standard Subdivision Conditions 1701 Credit for Parks and Recreation Facilities 1702 Eminent Domain for Off-Site Streets to Provide Access to Subdivisions 1703 Tentative Subdivision Map Interim Stream Protection 1704 Procedures and Policies Governing Landscape Maintenance Districts 1705 SECTION 1800 - ZONING, PLANNING & ANNEXATIONS Parking Lot & Street Frontage Landscaping 1801 • Environment, Economic Development & Growth Management 1802 Mitigation Monitoring/Permit Compliance Program 1803 R9GenenitPERNIANL'NT FILCSCmuu:ilPoheyn IOO.#2000,Council Policies2 ,to prt cnt'Polky Binder TOC.wml - lit - IAMA. UP LU:N I L:r I • POLIO POLICY NUMBEF Development Agreements - Procedures & Requirements 1804 Ministerial Actions Exempt from CEQA 1805 Floodplain Development & Storm Water Detention 1806 Deferral of Acceptance of General Plan Amendments During General Plan Update Completion Period 1807 Participation in the Mills Act Historic Property Tax Abatement Program or Inclusion on the Local Register of Qualified and Candidate Historic Properties 1808 SECTION 1900 - PROPERTY, LAND AND RIGHTS OF WAY Disposition of City-Owned Real Property 1901 Real Estate Asset Management Policy 1902 Relocation Assistance and Real Property Acquisition Procedures 1903 SECTION 2000 - TOURISM, CONVENTIONS, AND AUDITORIUM Film Production Guidelines . . . **RESCINDED 1/7/97 BY RESOLUTION 1997-11 (SEE POLICY NO. 213) 2001 Use of Convention Center for City of Redding Events 2002 • SECTION 2100 - ECONOMIC DEVELOPMENT Economic Development Program 2101 • - iv - :�� CITY OF REDDING, CALIFORNIA • ✓ COUNCIL POLICY SUBJECT RESOLUTION POLICY EFFECTIVE PAGE NUMBER NUMBER DATE COUNCIL POLICY MANUAL 87-261 101 09-01-87 1 BACKGROUND The City Council of the City of Redding is charged with the responsibility of establishing municipal policies to guide the various functions of the City and, where necessary, to establish procedures by which functions are performed. Regulatory policies established by the City Council usually are adopted by ordinance and included in the Municipal code. However, other policies also are established which by their nature do not require adoption by ordinance. These policy statements adopted by resolution of the City Council need to be consolidated in a reference document for easy access. PURPOSE It is the purpose of this policy to: 1. Clearly state and compile policies of the City Council not covered by ordinance; 2. Provide for the distribution of these policies to all concerned; and • 3. Establish procedures for the preparation, distribution, and maintenance of Council policies and a "Council Policy Manual." POLICY 1. There is hereby established a "Council Policy Manual" which shall contain all City policy statements adopted by resolution of the City Council. 2. Generally, policy statements in this "Council Policy Manual" will include only such municipal matters for which the responsibility of decision is placed in the City Council by virtue of state law, the Municipal Code,or specific ordinances and resolutions. 3. All policy statements of the City Council shall be prepared in writing and approved by resolution. Once approved, statements of policy will be reproduced, distributed, and included in the "Council Policy Manual" accompanied by the resolution number and date of adoption. 4. Each policy statement shall include: a) a brief background description of the problem, b) the purpose of the policy, c) the policy statements, d) other criteria or procedural sections as required, and e) cross-reference notations as to appropriate provisions in state law, the Municipal Code, any Administrative Regulations, etc. Each policy statement shall be placed on attached form labeled Exhibit"A." 5. The City Clerk shall be responsible for the preparation, continuing maintenance, and distribution of the "Council Policy Manual,"and additions or deletions thereto. • ® CITY OF REDDING, CALIFORNIA • SUBJECT COUNCIL POLICY RESOLUTION POLICY EFFECTIVE PAGE NUMBER NUMBER DATE COUNCIL POLICY MANUAL 87-261 101 09-01-87 2 6. Copies of the "Council Policy Manual" shall be distributed, or made available electronically, to each department head and to the City Manager and to such of their representatives as they may direct. 7. Copies of the "Council Policy Manual" shall be available to the general public online or at a cost established by the City Clerk. 8. The City Manager's Office shall annually review the Policy Manual "Table of Contents" to determine which, if any policies need review. 9. Each policy shall be assigned to a "responsible department," and it shall be the responsibility of departments so designated to: 1) periodically review their assigned policies, 2) offer appropriate revisions as necessary, and 3) enter upon any subsequent revisions the cross-reference notations mentioned in Item 4 above. PROCEDURE 1. The City Council or any standing committee or member thereof, the City Manager, department heads, and City Boards and Commissions may originate draft policy proposals for formal • consideration by the City Council. 2. The City Clerk shall be responsible for the assignment of tentative and final policy numbers and titles to a proposed policy draft. For these purposes, the City Clerk shall be consulted prior to the preparation by the originating department of the draft policy. 3. The proposed policies and resolution will then be presented to the City Council for adoption. If the City Council approves or amends a policy by adoption of a resolution, the City Clerk shall include it in the Council Policy Manual. The adopting resolution shall state if the policy is to be included in the Council Policy Manual. 4. After official adoption by the City Council, the City Clerk shall be responsible for duplication of the statement of policy and distribution. 6. As required, the City Clerk shall update the Table of Contents and Cross Reference in the "Council Policy Manual." The Table of Contents shall generally parallel the Chapters of the Redding Municipal Code as follows: 100 General Policy Manual Procedures 200 Administration, Personnel, Commissioners, and Government 300 Airports CITY OF REDDING, CALIFORNIA • ' COUNCIL POLICY SUBJECT RESOLUTION POLICY EFFECTIVE PAGE NUMBER NUMBER DATE COUNCIL POLICY MANUAL 87-261 101 09-01-87 3 400 Revenue and Finance 500 Records 600 Taxes, Licenses,and Regulations 700 Animals 800 Fees 900 Health and Safety 1000 Public Peace, Morals, and Welfare and Law Enforcement 1100 Vehicles and Traffic 1200 Parks and Recreation and Open Space 1300 Streets and Sidewalks 1400 Utilities 1500 Engineering and Contracting 1600 Buildings and Construction 1700 Subdivision 1800 Zoning, Planning, and Annexations 1900 Property, Land and Rights of Way 2000 Tourism, Conventions, and Auditorium • 6. The Personnel Director shall maintain in a separate manual, "City of Redding Personnel Policies." A copy of the "Personnel Policies Manual" shall be maintained in each department and in electronic form on the city's intranet. Documents in the "Personnel Policies Manual" shall not be duplicated in the "Council Policy Manual." 7. Each policy statement shall show its history, including date of adoption and any amendments. Amended on October 15,2013, by Resolution No. 2013-091 •