HomeMy WebLinkAbout _ 9.1(a)--Adopt budget resolution for IronMan70.3 event GI �" Y C� F
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REPORT TO THE CITY COUNCIL
MEETING DATE: August 4, 2026 FROM: Jason Gibilisco, Management
ITEM NO. 9.1(a) Assistant to the City Manager
***APPROVED BY***
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jgibilisco@cityofredding.org mwebb@cityofredding.org
SUBJECT: 9.1(a)--Consider budget resolution for the Ironman 70.3 event to be held in the
Cit of Redding.
Recommendation
Authorize and approve the following:
(1) Adopt Resolution approving and adopting the 23`d Amendment to City Budget
Resol�ution No. 2025-049 appropriating $35,550 for Fiscal Year 2026-27 to support the
Ironman 70.3 event;
(2) Authorize Redding Electric Utility to sponsor the Ironman 70.3 event in the amount of
$15,000 annually for 2026, 2027, and 2028 to fund services provided by the City in
support of the event;
(3) Authorize the donation of five drop boxes from the City of Redding Solid Waste
Division, consisting of three 40-yard and two 30-yard drop boxes, valued at
approximately$2,600, for use at the Ironman 70.3 event in August 2026, 2027, and 2028;
and
(4) Find that the donation supersedes the City's current Council Policy number 214 limiting
community event donations to one 30-yard drop box, given the scale and community
benefit of the Ironman 70.3 event.
Fiscal Impact
The fiscal impact to the City of Redding (City) for providing services for the Ironman 70.3 event
per the Memorandum of Understanding (MOU) with Redding Tourism Marketing Group, Inc.
(Choose Redding) is $50,550 per year for Fiscal Years (FY) 202'7, 2028, and 2029. Further
breakdown of cost ex enses is broken down below.
FY 27 FY 28 FY 29
Police $16,000 $16,000 $16,000
Fire $6,000 $6,000 $6,000
Shuttle Services $25,000 $25,000 $25,000
Mailers $1,050 $1,050 $1,050
Contin enc $2,500 $2,500 $2,500
Total $50,550 $50,550 $50,550
Report to Redding City Council July 31, 2026
Re: 9.1(a)--Adopt budget resolution for IronMan70.3 event Page 2
Redding Electric Utility (REU) budgets $100,000 a year for community sponsorships. Due to
the need to monitor current budget conditions, REU has not yet allocated sponsorship funds for
FY 27. However, REU is able to support this event with a$15,000. This sponsorship aligns with
previous community events REU has sponsored.
The costs for Redding Police and Redding Fire represent additional staffing for the event. The
shuttle service will transport race participants �roin the Civic Center to Whiskeytown Lake for
the first leg of the race. RABA is unable to provide this service, thus an outside transportation
vendor will be used. Additional costs include sending notifications to potentially impacted City
residents, and contingency costs for unforeseen circumstances.
The City anticipates increases in Transient Occupancy Tax (TOT) and sales tax. Choose Redding
estimates that the City will experience an increase of TOT in the amount $152,000 or more for
race week. The total TOT return for the week of the Ironman 70.3 race is expected to be in the
range of$345,000.
Although the event is expected to generate revenues that will benefit the General Fund, the
budget resol�ution proposes the use of General Fund reserves as the funding source. This reflects
a conservative budgeting approach, planning for reserve usage while recognizing that revenues
may ultimately increase.
As previously discussed by the Council, current reserve levels are forecasted to finish below the
thresholds established in Council Policy 412.
Alternative Action
The City Council (Council) could choose not to adopt the budget resolution or direct staff to use
another source of funding.
Background/Analysis
On February 17, 2026, staff presented an MOU with Choose Redding outlining the cooperating
framework to support the Ironman 70.3 branded endurance triathlon and presented a budget
resolution for$53,000 to support the Ironman event.
The Council approved the MOU with Choose Redding; however, the budget resolution was not
adopted. The Council directed staff to return with alternative funding sources.
Since the time of that meeting until now, staff has been able to work directly with Ironman and
other City departments to better define the scope of services and costs required from the City.
The bike and run courses have been finalized and no additional funds are required for course
improvements. Public Works and Community Services were able to absorb the cost into their
existing budgets.
The MOU with Choose Redding divides the services required from the World Triathlon
Corporation to successfully host Ironman events. The City still needs additional funds for
transportation services, command post coordination and public safety, and mailing notifications.
Report to Redding City Council July 31, 2026
Re: 9.1(a)--Adopt budget resolution for IronMan70.3 event Page 3
Additionally, the City of Redding Solid Waste Division has the ability to absorb the donation of
five drop boxes, three 40-yard and two 30-yard, valued at approximately $2,600 for use at the
event. The City's current policy limits community event donations to one 30-yard drop box.
Given the scale and community benefit of the Ironman event staff is requesting the Council
approve an exception to that policy.
EnviNonmental Review
This is not a project as defined under the California Environmental Quality Act, and no further
action is required.
Council Priority/City Manager Goals
• Economic Development — "Facilitate and become a catalyst for economic development
in Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in the community."
Attachments
Budget Resolution
Previous Staff Report - February 17, 2026
C-11193 - MOU Redding Tourism & Marketing Group - Ironman Triathlon
Council Policy No. 214 - Provision of Solid Waste Services for Community Events
Resolution No. 2026 -
A RESOLUTION O� THE CITY OF REDDING APPROVING AND ADOPTING THE 23rd
AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025-049 INCREASING
APPROPRIATIONS BY $ $50,550 FOR FISCAL YEAR 2026-27 FOR IRONMAN 70.3 EVENT
SUPPORT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING
THAT Budget Resolution No. 2025-049 be and is hereby amended as follows:
Fiscal Year Ended 202'7
FUND DNISION DESCRIPTION INCREASE DECREASE
101 1099 Non-Departmental $50,550 $0
THAT account titles and numbers requiring adjustments by this Resolution are as follows:
Fiscal Year Ended 2027
USE SOURCE
OF FUNDS OF FUNDS
Decrease(Increase)Beginning Balance
101-0000-2910000 Fund Balance $ 35,550
Increase(Decrease)Revenue
101-1099-3573100 Transfer from Electric $ 15,000
211-8005-3581450 Transfer to General Fund $ (15,000)
Increase(Decrease) Expenditures
101-1099-5358010 Ironman $ 50,550
211-8005-8912103 Sponsorships $ (15,000)
Total $ 35,550 $ 35,550
THAT the purpose is to increase appropriations by $50,550 for Fiscal Year 2026-27 for Ironman
70.3 event support.
I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the
City Council of the City of Redding on the day of February, 2026 and was duly adopted at
said meeting by the following vote:
AYES: COUNCIL 1VIEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
MII�:E LITTAU, Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk BENJAMIN L. STOCK, City Attorney
GI �" Y C� F
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REPORT TO THE CITY COUNCIL
MEETING DATE: February 17, 2026 FROM: Jason Gibilisco, Management
ITEM NO. 9.1(a) Assistant to the City Manager
***APPROVED BY***
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jgibilisco@cityofredding.org kkibler@cityofredding.gov
SUBJECT: 9.1(a)--Consider Memorandum of Understanding with Redding Tourism Marking
Group, Inc.
Recommendation
Authorize and approve the following:
(1) Authorize the Mayor to sign a Memorandum of Understanding with Redding Tourism
Marketing Group, Inc., outlining the cooperating framework to support the Ironman 70.3
branded endurance triathlon to take place in the City of Redding on August 16, 2026,
August 15, 2027, and August 13, 2028; and
(2) Adopt Resolution approving and adopting the 23rd Amendment to City Budget
Resolution No. 2025-049 appropriating $53,000 for Fiscal Year 2026-27 to support the
Ironman 70.3 event.
Fiscal Impact
The fiscal impact of the City of Redding (City) entering into a Memorandum of Understanding
(MOU) with Redding Tourism Marketing Group, Inc. (Choose Redding) is $53,000 a year for
Fiscal Years (FY) 2027, 2028, and 2029. Further breakdown of cost expenses is broken down
below.
FY 27 FY 28 FY 29
Police $1'7,000 $17,000 $17,000
Fire $6,000 $6,000 $6,000
Shuttle Services $25,000 $25,000 $25,000
Miscellaneous $5,000 $5,000 $5,000
Total $53,000 $53,000 $53,000
The costs for Redding Police and Redding Fire represent additional staffing for the event. The
shuttle service will �ransport race participants from the Civic Center to Whiskeytown Lake for
the first leg of the raee. This will be a direet payment to the Redding Area Bus Authority.
Miscellaneous costs include sending notifications to impacted City residents and possibly an
economic impact study.
Report to Redding City Council February 12, 2026
Re: 9.1(a)--Memorana'um of Understanding with Redding Tourism Marketing Group Page 2
The City anticipates increases in Transient Occupancy Tax (TOT) and sales tax. Choose Redding
estimates that the City will experience an increase of TOT in the amount $152,000 or more for
race week. The total TOT return for the week of the Ironman 70.3 race is expected to be in the
range of$345,000.
While the sales tax may increase, it will be a very slight increase. The event operator, World
Triathlon Corporation (WTC) operates an Ironman 70.3 sales tent solely for race gear and
merchandise, and it is common to sell $1,000,000 worth of inerchandise during race weekend.
Estimated sales tax revenue solely from the Ironman 70.3 sales tent is estimated to be $10,000.
Although the event is expected to generate revenues that will benefit the General Fund, the
budget resolution proposes the use of General Fund reserves as the funding source. This reflects
a conservative budgeting approach, planning for reserve usage while recognizing that revenues
may ultimately increase.
As previously discussed by Council, current reserve levels are forecasted to finish below the
thresholds established in Council Policy 412.
Alternative Action
The City Council (Council) could choose not to authori�e the MOU and provide staff with
alternate direction.
Background/Analysis
On January 20, 2026, the MOU together with a Budget Resolution was presented to the Council
for action. The costs proposed at the meeting were all general fund expenses and the direction
was to bring back the item on February 17, 2026 for consideration.
Following the meeting, staff worked with both Public Works and Community Services to locate
availability of other funding sources for road and trail maintenance. Public Works informed staff
that the bicycle portion of the race has not been finalized. Public Works staff recommends
waiting for Ironman 70.3 to determine the bike course and reevaluating at that time to determine
the costs needed for potential road maintenance. Public Works will return to Council if
necessary.
In order for Community Services Department to take on the trail maintenance required by
Ironman in their current budget, other planned and budgeted services will not be funded. These
items include rehabilitating portions of Hilltop Drive median and Carnegie Park, replacement of
park signage to improve enforceability, replacement and addition of bollards and feneing for
security, and improvements/repairs to public restrooms, including those in the vicinity of the
event.
As previously mentioned the MOU divides the serviees required from the WTC to successfully
run the Ironman 70.3 event. The City will be taking on roles such as expediting City approvals
and permits; command post coordination; sending notifications to impacted City residents;
coordination of shuttle services; and waste management services.
Report to Redding City Council February 12, 2026
Re: 9.1(a)--Memorana'um of Understanding with Redding Tourism Marketing Group Page 3
Choose Redding wi11 be operating as the host and agreed to take on a number of roles per the
MOU. Some of those roles include providing complimentary hotel rooms; ambulance and
medical services; concessions; infrastructure equipment for electricity, lighting, and internet;
lavatories; volunteers; and a number o�other roles.
Environmental Review
This is not a project as defined under the California Environinental Quality Act, and no further
action is required.
Council PNio�^ity/City Manager Goals
• Economic Development — "Facilitate and become a catalyst for economic development
in Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in the community."
Attachments
^Budget Resolution
Memorandum of Understanding
October 7, 2025 Staff Report
January 20, 2026 Staff Report
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SHARLENE TIPTQN;CITY CLERK
530.225.4447
530,225.4463 FAX
Marcll2, 2026
Redding Tout•rsm &IVlarketir�g Group
Attn: Ti1n Ba�:�er
1699 Hwy 273
Andersoll; Ca 96007
SUSJECT: M(�U Betweei� City of Redc�ing & Redding Tal�rism Marketilig Grotzp, Inc, C-
11193
De�r Sir or� Ma'a1a�;
Erxclosed please find the fully executed ai•iginal of t1�e above referenced M�LJ between City of
Redding and Redding Tourisln a11d Maiketiizg Graup, I11c, C-11193 i�garding seY�vices and
ct�ordinatian f�r the Ir�n�nan 70.3 tl:iathlotis oceuiring ir�2026, 2�27 aild 2028.
If�tou have a��y questiol�s regardil�g this agreelnent, oi if we can be of assistance, please coiltact
the Office of the City Clerk at(530)225-4056.
Sincerely,
��m�
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C�Zristiila Siins
Bi�siness Licelise S�ecialist
Enclosure
cc: Gibilisco
G�•arulis
E NDU F UI�TDERSTANDING
BET''V6�EEN
CITY F E ING
�N
I G 'I' URIS A ETING G ITP, INC.
'I'HIS MEM�►RANDUM OF LTl�TDE1��TA,NDING{"MOU")is entered into by and between
the City of Redding ("CITY"), a rnunicipal corporation, and Redding Tourism Marketing
Grc�up, Inc,, a C�Cifvr�aia nr�nproft muturzl be�ze�t c�rno�°ut�ar� ("RTM(s"') {hereinafter
referred to individually as a"Party" and collectively; the "Parties")_
RECITALS
WHE AS,the World Triathlon Corpc�ration is a global event organizer that produc�s long-
distance triathlon races in iZost cities around the world�
WI�E AS;the RTMG has entered intc� a Host Agreement with World Triathlon Cc�rporation ta
host an IRUNMAN-branded race in the City of Reddii7g on August 16, 2026, August 15, 2027,
and Aubust 13, 2��8;
dV]H[E AS,the IRC7NMAN event is anticipated to bring;national and international participants
and spectators, creating significant tourism, economic, and additional benefits for the City and
surrounding areas,
WHE �S,the RTMG is responsible for arganizing,promoting, ai�d managing the IROl'�iMAN
event in collabdration with the WQrld Triathlon Carporation,
W E �S, the City recognizes the value af the e�ent and agrees to pravide support services to
ensnre the safe and successful cc�ordination of the race;
i�VH� AS, the Parties agree tc� set fortih their respective roies, responsibilities, and cooperative
eff�rts in support of the IRONMAN events;
N(}W, TH� FO , the Parties agree as fallows:
SE�TT()1�11.Pur vse
This MOU outlines the cooperative tramework between the City and the RTMG regarding �
support services and logistical coordinatian for the IRONMAN 70.3 branded endurance triathlon
(cc�mprising, a 1.2-mile swim, 56-mile bicycle ride, and 13.1-mile run) "E�vent," scheduled ta
take pl�ce an August 16, 202b, August I5, 2t727, and August 13, 2�28, pursuant to the Host `�
Agreement executed between RTMG and the World Triathlan Corparation{WTC).
SECTIt7N 2.�ack�round
The RTMG has entered into a Host Agreement with the WTC to host an IRONMAN
triathlon in the City of Redding and surrounding area. The event is expected to bring
significant economic and tourism b�nefits to the commui�ity. The City agrees to provide
reasanable support services to assist in the successful execution af th� event.
��ction 3. S�rvices Rend�recl by RTMG
RTMG shall be st�lely responsible for providing all services in the fallowing paragraph of the
�-Iost Agreement:
l. Annual Fa; m�nts. Shall provide annual payments to WTC as follows:
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2025 $200,000.00 January 1, 2026
; �Ct27 �22Q,C�t}.C►t3 January�.,2t127
2�28 $220,5�0.00 January 1, 2028
2. Hc�st Website. Plominently advertise the Event and display a link on its website to the
Event website.
3:Ambulance Services. Secure value-in-kind providers for EMS transport ser�ices for each
Event. Ambulanc�s are to be distributed strategically at the Venue, transition az�ea;
celel�ration areas; along the Raee route, and the Event medical �rea. There shall be
dedicated EMS units on hand ta respond to emergency transport needs and the general
public on the day of the Event:
4. Coordination of Welcome Experience with Hflst Hotels. With respect to all official
Event/RTMG hotels RTMG shall;
a. Coar�inate ali official Event/RTMG hatel partners & housing services for the
Events
b, Conduct pre-Event training vvith hotel staff ta understand demographic of
guests
c. Coorr�inate welcome signage onsite
d. Coardinate Event-branded key carcls with all hotel partners
e. Be responsible for Event informatic�n inventory at each official Event/Host
hotel
f. Caordinate all accommodation partners &housing service for the Event
5. Concessians. If WTC requests,the RTMG s�all make arrangements to provide food
and beverage cQncessions for the Event, in which case the RTMG shall retain all revenue
frorn such requested food and beverage concessions.
6. Con7plimentary Hatel Rooms. The RTMG shall provide (or cause to be provided) to
WTC 30 complimentary hatel roon7 nights prior to each Event week and 15t�
complimentary ht�tel roorn nights during Ev�11t week at the official Event/Host hotel(s),
All such hotels must be witihin a mutually agreed upon distance and p�oximity to Event
velzues. The RTMG shall also assist WTC with the coordination of local hotels and c�ther
entities to facilitate arrangements foi local accommodations; travel, and tourist activities.
7. Event Lightin�. Ta the extent lighting is already present at the Veilue and available far
use by the RTMG, the RTIvIG shall supply lighting for the Ve11ue areas such as the
transition a�ea, swim, bike, and run courses, medical, and the firrish area. To tlie extent
such lighting is nc�t already present at 5uch sites or is not available for use by the RTMG;
any additional lighting required shall be supplied at the cost of the RTMG.
$. Host Management Team, t�ith respect to each Event, the RTMG shall provide {and
provide fair compensatian to)a professional management team who will be responsible
for: (a) working with WTC to orbanize and finalize the details of each Event, and(b)
ensuring a high level quality Event for WTC's operations and staff and ta Event
participants and their famiiies, friends; and spectators.
9. Internet Service. The RTMG shall pravide high speed internet service to all WTC
workspaces (including, without limitation, all ViP areas,rnedia areas, Expa areas,
merchandisin�tent�;athlete village areas, the transitit�n area, and the beach/ swim areas)
and, upon WTC's request,tl�e RTMG shall pravzde high speed internet far WTC's
television producti�ns of the Event(the specifications of such internet shall be in
accordance with the industry standards far televised world-class sporting events).
10. Lavatories. Th� RTI�G shall supply the necessary lavatories ft�r the Event neec�s and
functions.
11. Lead A ency_. The RTMG shall serve as the "lead agency"to support the operational
aetivities of the Event, including but not Iimited to facility and venue acquisition,
permitting, police and emergency services acquisition, parking acquisition,
comnll.anications acc�uisition, �ocal accommodatians, travel, volunteer recruitment, media,
public awareness, and advncacy,
I2. Media Covera�e. The RTMG shall prc�mote the Event'in the RTMG's owned media
including coverage using its website, printed materials, frequent social media posts; and
emails to its sub�cribers.
13. Medical Professionals. WTC sha11 provide its of�icial medical plan to RTMG and
shall pravide a reas�nable opportunity for the RTIvICr to review and camment on the
official medical plan prior to execution of this Agreement. The RTMG shall pravide a
team of inedical professic�nals, including a Medical Director, who will coordinate and
implement WTC's official medical plan: The RTMG acknowledges that an Event
medical team of no less than 301icensed medical professionais will be required for the
Event.
14.No Constructian. The RTMCr shall use its best efforts tQ ensure that nfl structural,
engineering, heautification, or otl�er warks occur that col�ld in any way interfere with the
Race or any other aspect of t11e Event.
15. Operations Support Staff. The RTMG shall anange and/or subcontract for sufficient
manpower to adequately assist WTC with c�peratic�ns for the Event{e.g,,including but nc�t
limited to, the set upftake do�vn of all Event venues, Race courses, finish line and
celebration areas, banquet facilities,Expo space, and ancillary functions) (the
"C)perations Support Staff'}. The Operations Support Staff shall report directly to WTC's
Race Director. The RTIVIG shall cover all costs associated with locating and hiring the
Clperations Support Staff; including without lirnitation, all payments and benefits.
16. Parkin�. TIZe RTMG shall pravide(or cause to be provided) satellite parking lots
(with parking lot att�ndants) outside of the operations perirneter.
17. Partici�ant and S�ectator—Faein�Venues. The RTMG shall�rovide venues for the
Event which shall consist of a lar�e, centralized area for tlie transitic�n area(s}; swi�n�sike
and run routes, finish line, athlete recovery area, cancessi�ns, parking,VIP haspitality,
merchandise sales, and spectator viewing. The RTMG shall also provide adequate space
to accammodate athlete check-in, cansumer expa, merchandise sales, secured
warehouse/storage space and parking, Host acknowledges that certain facilit�es will be
required from the Tuesday before each Race until the Monday immediately fallowing
each Race,
l$. Partnership Meetin� Space. The RTMG shall provide c�mplimentary convention area
space (c�r such other adec�uate meeting space) during Event week as required by WTC for
WTC's partnership meetings.
19. Public Grants and Sut�port. The RTMG sha11 use best efforts to raise pu6lic grants
and support far the Event. The RTMG shall be entitled to lceep any and all sponsorship
fees, grants, financial suppdrt,or subventions of any nature whatsoever from or paid to
the RTMG by the federal government, any state gQvernment, any municipal governrmenti,
government board, government institution, or gc�vernment firm relati�e to the Event.
20. Security Services. The RTMG shall provide security selvices and a sufficient number
of security gua�ds fc�r all Event areas from the time that Event operatians start until Event
operations are camplete.
21, Swim Course In re� ss/E ress. The RTMG shall ensure safe and adequate ingress and
egress for the swim portion of the Race. This includes access points that accammodate
athlete entry and exit, crowd control, and ernergency response accessibiiity.
22. Swim Site Access Fees and Permittin�. The RTMG shall pay and/or waive all access
fees in connection with the swim p€�rtion c�f the Event including, without limitation, all
site fees; visitor fees;park rentals, and all other fees related to user or access to the swim
area facilities and amenities within the Venue:
23. Traffic Control Services and Devices. The RTMG shali provide al1 traffic cQntrol
services and devices for each Event(including; without limitation, all personnel, devices,
engineering diagrams, variable messabe boards, bar�icades, cones for traffic control;
special event traffic signage, parking signs, temporary traffic light systems, traffic control
vehicles equipped with yellow arrows, and plans tc� assure maximum road safety in
partnership with local and regional police services).
24. Volunteer Director. The RTMG shall designate an ii7dividual ta serve as the volunteer
director fc�r each Event(the "Vc�lunteer Director"), who will be responsibl� fe�r managing
volunteer operations, including recruitment, scheduling, and on-site c�ordinatic�n.
25. Vc�lunteei:Recruitment. The RTMG shall be responsible for assisting WTC with the
recruitment of approximately 1,0'00 experienced Event vdlunteers to support the Event.
Valunteers shall pay-ticipate in a range of roles throughout the duratian of the Event,
including but nflt limited to course operations,athlete services,venue setup, and general
support functions.
26. Water(Drinkin )g Su�ply. The RTMCr shali provide suf�'icient access to drinking
water for the Event(as determined by WTC at WTC's sole and absalute discretion).
27. Water Safety Persc�nnel and Equipment. The RTMG shall be responsible for any and
all cc�sts to provide all water safety persoilnel and �quipment necessary f�r the safe
operation of the swim course. This includes; without�imitation, lifeguards, paddleboards,
kayaks,personal watercraft(PWCs), motarized boats, and any required tents or staging
areas. The RTMG shall bear all costs associated�ith watei•safety staffing and assets:
2$. Welcorne Banquet Services. The RTMG, ili consultation with WTC, shall provide (or
cause to be provided) all Welcome Banquet services for the Event's Welcome Banquet
(e.g., including, but not limited to, venues, entertainment, viewing areas and seating,
equipment, food, drinks, etc.). the RTMG shall use best efforts to ensure that all Event
gue5ts h�ve a memorable Welcome Banquet experience (and that such exp�rience shail
be commensurate with the Welcorne Banquet experience provided at other similar
IRONMAN�-brar�d�d events.
29. Electrical Services &Ec�uipment: The RTMG shall provi�e a special event electricity
system(which shall meet the specific demands of each Event) and ultra-c�uiet generatars
for satellites and special Event sites including, but not limited to, all medical emergency
areas and the finish line. Host shall cause power hoak-ups to be provided by certified
technicians under the appiicable construction codes and regulations.
SE�TIOI�T 4. Services Rendered bv Crty
City shall assist RTMG, as specified below, in meeting its obligations under the
fc�llowing sections of the Host Agr�ement:
1. Approvals& Permits, Ti1e Hast Agreement requires RTMG ta obtain all necessary
approvals and permits at least 180 days prior to the event. City shall review and process,
at na cost, necessary City c�f Redding sp�cial event permit applications related to the
Event. City shall consult with RTMG to help zd�ntify all required permits �nd application
materials and City shall dedicate sufficient resources to revietiv of RTMG's permit
applications to avoid causing RTMG to miss the 180-day requirement(sa long as RTMG
acts with reasonable diligence and haste). Nothing herein shall require City to apprave
any perrnit that is incomplete, deficient; or contrary ta law, RTMG is solely responsible
for abtaining all permits or approvals from any source otlier than the City of Redding.
2. Cc�mmand Post Coordination. The City, shall ensure a special command post will be
tempararily installed on the site or at a satellite location, bringing together all three
emergency services {police, fire,and ambulance�, priv�te security, volunteer security
personnel, and communications.
3: Economic Im�act Studies. To the extent that the City, Vi�TC and RTMG abree that an
economic impact study of the Event is necessary, the City may choose to b� responsible
fc�r covering the cost of an econamic impact study. RTMG shall obtain City's approval
before agreeing with WTC upon the scope of each study. The report follt�wing such study
shall be provided to RTMG within sixty (60)days of each Event.
4. Law Enforcement Services. The City shall be responsible far all costs associated with
providing la�enforcement personnel and services rec�uired for public safety and
enforcement of traffic control plans throughout the Event in City of Redding's
jurisdiction. The City shail cc�ordinate with local and regional polic� services (including
without limitation, the Shasta County Sheriff s Department and California State Highway
Patral)to ensure adequate staffing and effective cov�rage of all Event areas, including
rc�ads, venues, and crc�wd zones in City of Redding's jurisdictian. City shall have no
responsibility for providing private security services.
5. Race Course Exclusivity and Cc�ndition. The City shall ensure that all Gity raads; City
waterways, and all other public spaces owned by the City, which to be used for tl�e Race
are closed to the public (to the exteilt such closure(s) are possible; but at a mznimum,the
City shall restrict access to all roads, waterways, and other public spaces to the best of its
ability)during the Race (and for a reasonable period be�'ore and after the Race) and are
made exclusively available ta WTC during such periods.
6. Resident Notifications. The City shall create and disburse resident notifications (to be
pre�approved by WTC) for City of Redding residents only. Such notifications shall be
sent to residents and businesses in areas impaeted by the Event and the Race raute and
shall cammunicate any/all applicable road closures, traffic advisoi:ies, and impacts during
the Event week and on the Race Date.
7. Shuttle Services. The City may provide (or cause to be provided) dedicated Race day
shuttle buses to transpart athletes and spectators in and around the Ven��e.
8. Street Cleanin�. City shall be respor�sible for sweeping and �leaninb up all streets and
other areas prior to and after each Event in that is heid in City limits.
9. Terrarism and Countei:tei�rorism Measures. To the extent such rneasures are requirec�
by law or to the extent such measures are deemed necessary by local law enfarcement
(e.g., for the safety of the Event participants and spectatcars); the City shall be responsible
far any and all casts fc�r countertenorism measures required in connection with the Event,
including, without limitatian, anti-terrorism personnel, equipment(e.g., suppressian
vehicles,jersey barriers� surveillance, etc), and services.
10. Waste Mana�ement Service. The City shall maintain and ensure a elean environrnent
at all times on its praperties within the Venue in City of Redding limits. Adjustments will
be put in place by the City in accoidance with the special needs of each Event. Recycle
containers, garba;e units, large units far disposal,transportation, and manpower will be
provided by the City. The City shall cause all trash bagged at participant aid stations
within�Ienue limits to be removed by the City's waste management service.
SECTI(�I� S, �'E AND TE I�TATIl�N
This M+QU shall remain in full force and effect frc�m the Effective Date(as defined by
Section 10 below) until the date that is thirty (30) days after the 2028 Event.
���'I'IO�6. II'VI�EIVII�tIT"Y� A'�'T �Y FEES
A. The RTMG shall indem�ify and defend City, its elective and appointive boards,
commissions, officials, officers; agents, emplr�yee�, and volunteers against, and hold
them harmless from, any and all claims, losses, penalties, damages ar�d liabiiity for
damages of any kind, including attorney"s fees and other costs c�f defense incurred by
City, including but not limited to claims relating to coinpliance with the prevailing
wage law and occupatic�nal safety laws, damage to or loss of property or injury to
or cleath of person, including properties af the City and injury to or death of City
elective anr�appointive boards,�c�mmissians,officials,officers,agent5,employees,and
volunteers arising,directly or indirectly out of; or resulting from RTMG's operations
hereunder or the performance of the wc�rk described herein or the use of the jaint
use facilities by the RTMG, unless such darnage, loss, injury ar death is caused by
the gross negligence ar willful misconduct of the City, elective and appointive boards;
commiss�c�ns, officials, officers, agents, emplayees, and volunteers.
B. In any dispute between the Parties, whether or not resuiting in litigation, the
prevai�ing party shall be entitled tc� re�aver from the ather party all reas�nable costs;
including without limitation; reasonable attorney's fees. °'Prevaiiiilg pa1-ty" shall
include without lirnitatian, a party who disinisses an action for specific performance
oz for damages in exchange for sums already due, performance of covenants
allegedly breached c�r cc�nsideration substantially equal to the relief sought in the
action, or which when received fram the other party, in cc�rti7ection with any dispute;
constitutes performance substantially equivalent to any of these. No sum far
attorney's fees shali be included in calculating �he amount af a judgment ft�r purposes
of deciding whether a party is entitled to its costs or attorney's fees.
SEI�tTI�I� 7. INSU N�CE
RTMG acknowledges that all speciai events are subject to a determination by the City of
Redding's Risk Manager i-egarding the necessity and scope of insurance. RTMG shall
obtain, at its sole cost, all insurance required by the City of Redding for the Event. Such
insurance shall include liability caverage that names the City of Redding, its elected
officials,officers, agents, employees, and volunteers as additional insureds,along with any
other insurance requirements specified by the City.
RTMG shall procure and submit all required insurance at the time it submits its Special
Event Fermit applicatic�n. The C�ntractor further agrees to comply with the City's online
insurance ceriificate tracking pragram, PINS Advantage; and shall promptly forward a�y
PTNS Advantage einail or rec�ue5t received from the Gity to itS insurance ag�nt fr�r
campletion.
No event activitie� rnay commence until all required certificates and endorsements have
been received, uploaded through l'INS Advantage, and apprc�ved by the Cit�of Redding.
�E�TIQI�I �. �GENCY, I1��tEi'�1��E1�'�"" � 1�IT1eA�'T4��2�
Neither Party is,or may represent itself to be,an agent,partner,,employee, or joint venture
of or with the other Party by reason of this MC7U. Neither Party is authorized to enter
into agreements or create any debts or obligatiQns on behalf of the other Party,The RTMG
shall be cansidered an independent contractor.
SECTICIN 9. 1�tQTICES
Any notices or demands that may be given by either Party hereunder shall be deemed to have
been fully and property given when rnade in writing, enclosed in a sealed envelope and deposited
in the United States Post Office, certified mail,pc�stage prepaid, addressed as follows:
+GIT�' �'I'MG
Jason Gibilisco Tim Bauer
Manag�ment Assistant to the City 1b99 HWY 273
Manager Aildexson, CA 96007
7'77 Gypress Avenue Tim c�r chooseredding.com
Redcling, +CA 96001 (530j 365-7504
i�6b����cc���4�ycsfr�ddsc� . c��
(530) 225-40b1
SEC'I'I{}l�t 1�. EF�E�C'I'I�E DATE ()F li�IOU
The effective date of this MOU shall be the date signed by the City.
Il� ITI�tES� E � �, the CITY and the RTMG have executed this MOU on the
days and year set forth below:
Redding Tourism Marketing Grou , �nc.
$y: ° ��...� �. ,�
Name. _____'�,� ��.��
. -
Ti�le: �� .,,e._
��, �,.,�.. �
Date: �. ��� '��
1.1�1�.A VF�11L'L:ill�l.\��Vy.
A nicipal Cor�oration
��.#� �'
Date: � '�,`���'' �....o�..�-�-~ �` t F �
MIKE LIT AU, MAYOR
City of Redding City Councii
ATTEST:
GHRISTIAN CURTIS SHARLENE TIPTON
City Attorney City Clerk
� , .
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By� � By'� ��`""� ���`j�'���"��'"��'�'���,��-
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' � C]T1• O�' I��D[)[�lGr Cr�►Ll��ft�11,"1
` COU�VCIL I'OLjCY
SUf3.iECT rti�:sc��.u�ri��n� no�.iCti� Fr-E-�:c�rivF �.�c�
� utlr��ltr•:�t NU��IE3ER D���i'C
�'ROV{S[ON UF SC7L.iD Wr1ST� Si�RVECLS gg-7 � ��-� 05l �9/9s � «r�
�=oRCON���u�iTYEv�N-rs �
BACkGROU�vD
Eacl� year in Red�iin��. there are a nur�ber at comn�unity events that provide<entertainmer�c fUr the co�nmunitv,
�enerate touris��, proWide enroura�e com�3lunity involvement. Th�se activities are spansored �rirnarify by
vo�unteers. Eaclti yezr, the Soli�t I�Vaste Utility is req��ested to provide t�ree ��arba�� serti�ice #'or some events. {f
the utility pro��ides Free ser�•ic:e, a11 custorners assume the cost.
P R P ,i
� �
The purpose oF�he �e�����;��tto ciarit�� v�����nd how the Soiid Waste Utility wil!donate solid waste ser�fices for
communit}� events ���:��ivitie5. Costs in��`��1e labor.deliverv at�containers. colEection o#'containers. tippin�, #ees.
Fuel. and other op����in� co5cs. } : �
POL[CY
5
�t
It;is tf�e poli��y��at the �����,�����oli� ��r��������tv mav pro�i�e s�li�1 �vaste 5ervi�c:5 tur certain comm��nitv
z .
events as described in th� �i��'��i�,vin� ��`��ti�n. ' ',
t, �
� PR(�CEDUR�S t; ,� � `
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��! 3 , lf � 1�
The Solid Waste ��la�a,er�oY des��rn����������rize ����������f soli�cl �vast� s�rvices ��or�cnmmt�nitv events
� or�activiTies subject��t� the t�o�ila��i�n� crktcr���""'�� � ' � ` � �
;:
• Thc: provisior� ofsalic� ��aste ser�ires ���}����potential ta�`�'�uce c���anu� costs to the Citv.
,
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� The ever�t i5 open to all �tier�lbers o���'��ie coms�u������ :,,,, '
• Th� event is s�onsore�d 6� a nor� pro�tit gr�up locared �in Reci���g� ,�,�� '
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4
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• The event is oot intended for political. reli��ious �� comr+r�������}�iurposes.
• The e�ent or�acti��it��is h�l� ���ithin the Citv o�f�Redding.�
• �'roceeds From the event ar activitv are �sed to benztit the c�mmunitv.
• The no� protit spansors use voiunteers to opr:rate and rrtana�e tl�t e4•enr.
• T}te �ieed to�• sucll ser�•ic� is clearlv 5epa�ate tro►n no�ma! ser��ice provided to anv bt�siness or a��encv.
���ller� the e��e��t ur�t�tivir�� �s �iein+� f��lci. -
� - �
C1'TY OF }tCi7f31�IG, C,�+�LIFOIZiVI,�
• couNc�� r�o��c�
SI�BJECT RESOC.UTION PnLICY FFFECTIVF PAGE
NUMB�R NIJ�'�18FR D�1TE
� PROVISiON QF $OL1D Wt1STE SFRVECES
FQR CO�INIlJ�l�Y EVE�I'S 98-7 I -'�� 05/ 19/98 � ��t?
• Tlit solici �ti�aste servires �_ranted will nut create ar�y abnorma� materiai har}cilin�J co�ts �ur tk�e utilitv.
in�luc�in�_ f�aza�-da��s ar to.r•ic wastes. �na�erials, ar substances.
• Tltie mi�lim�tm participztiun for anv event o� acti�itv s�a�l be �00 people. and tltie event or activitv
�ioe5 not occur more than once a year.
�I�XI�tuNl D0�1�Ti� �
1 � 1 t 1
The maximum donat��� �����t`he utilit� ���'�ny�event or activity shall be of�a �0-yard drop-t�o�. �i f service
costs e,�ceed this i����1V be the �bli��ati°���t tt�e event ur activitv=spanso� to pay the additional amaur�t: For
e�ents t11a� tiie C������s selecteci tu tu11d ��"�f its Con�n»�nity Evetyt Ftutd. tlle C�n1�lunity E4•en� Fiine� shafl
be char�ed for tl���,��licf waste s�rvice o���`��1e rria�timum donatian has been reached.
, , �
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NUN(S�R OF Dt��� OF ��Rd�CE
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�TIZ� maximu�r� days o������ ���'����v s���1������`��;activi�tv sha�l� be three days. A��t�ter�tE�ree da�ys or�when the
m���imum�donation�is reached_ re�u��,���lid Waste ����lity��rates shall be char�ed.
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� �The Sokid Waste�Cltility shali�deveEa{�`������,������a�ne�������������purpose�that retlect the�Citv is donatin� the
container #�o�r the e�ent. Also��, tf��e uti�li�ty m'��v�""pro��ci�����i�ai�r��ers���c�s�ecyc��in�a n�at�rials without char�e it����thz
materials can placed therein can br recvcled. , � r
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REOUES`i`S FORSERuI-�� '{ , ' ' ,
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f��eguests f�r danated sa�id waste service shal�l be su6m�ttet�"��t�`��the�Soli� ���ste �vlana�er ar�desi�_nee at least ten
,� ,�a s
days p�ior��to��the��event.� }�� �
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�T �v _ �;
The Solici Waste 4[anager ��•ill rreate an appiic�t�ion form £ur t�ci�atedy��solid �vast���service co d��e«�ine if�an event_
activitv.or or�anization qttalities fo�donated service as provic{ed by tllis policv.
f1�NUr\L BUD-G�T
ln its annual bud�_et. the Solid 1h�aste Utili�v wifl esta�lish a fund to pro��+de t�1is communitv se��ice. These tiinds
shall be available oEi a ficst com�. #irst served basis. The utility shall �eep track of tkle char�es to this #unci.
�
C:1COUvC1L1Cou�cilPoiicyProvisiunS�VSzrvi�eCU�nniuni[y�vents