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Home My WebLink About _ 4.9(b)--Sole-Source Purchase of Motorola Radios GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: May 19, 2026 FROM: Brian Barner, Chief of Police ITEM NO. 49(b) ***APPROVED BY*** ,�� , �, � �� : s� � ,i� � � �� , �,�, ..�. �n, `` "� �„x,�.,� , ��,� �� Srian F3arn� ef 4f P41ice ��"�"' S�'S1242� G�i�lia��'arbax,�',�:��1�lal3ager µ � 5,�13/Zt72� bbarner@reddingpolice.org wtarbox@cityofredding.gov SUBJECT: 4.9(b)--Authorize Sole-Source Purchase of Motorola Radio Equipment for the Reddin Police De artment Recommendation Authorize the Redding Police Department to purchase radio equipment from Motorola in an amount not-to-exceed $219,000 for Fiscal Year 2025-26 based upon the authorization for sole- source purchasing of Motorola radio equipment for the Redding Electric Utility Wildfire Mitigation Plan Technology Solutions Program, approved by City Council at the September 15, 2020, meeting. Fiscal Impact Redding Police Department (RPD) has $219,000 budgeted in Fiscal Year 2025-26 for the purchase of the radios. No additional funding is needed for this purchase. AZteNnative Action The City Council (Council) may choose not to allow the RPD to utilize the sole source finding and purchase of equipment directly from Motorola. Alternatively, the Council could provide direction to staff regarding the acquisition of the necessary radio equipment that is compatible with the new citywide communication platform. Background/Analysis The City of Redding (City) recently replaced radio system that had reached end of life, and end of support radio system that is used by various departments. On December 3, 2019, the Council approved the Redding Electric Utility (REU) Wildfire Mitigation P1an Technology Solutions Program which included the development of a common radio platform. This converted the citywide radio system from an analog system to a digital syst�m. On September 15, 2020, the Council authorized the sole source purchase of Motorola radio equipment as part of the REU Wildfire 1Vlitigation Plan Technology Solutions Program. The sole-source recommendation to use Motorola radios and equipment was the result of the City working with a consultant to determine the best solution for a citywide communication platform. Report to Redding City Council May 13,2026 Re: 4.9(b)--Sole-Source Purchase of Motorola Radios Page 2 RPD went live with the City's new radio system in the Summer of 2022 and since that time, RPD has been using radios that are at end of life and end of support. It is imperative to begin replacing the Department's radios. This purchase will replace 20 of the existing 93 radios. During the next fiscal year additional radios will be purchased with the use of RPD's budget and grant funds. Because the total cost of this purchase exceeds $200,000, RPD is seeking the Council's approval for the purchase of the radios from Motorola. EnviNonmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required at this time. Council Priority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments Motorola Solutions Quote Previous Staff Report - September 15, 2020, item no. 4.5(b)re: Sole-Source Purchase Motorola � �� :�� '�_��"�"_��_��"�`_2� Billing Address: Shipping Address: Quote Date:03/17/2026 REDDING, CITY OF REDDING, CITY OF Expiration Date:06/29/2026 777 CYPRESS AVE 777 CYPRESS AVE FLR 3 Quote Created By: REDDING, CA 96001 REDDING, CA 96001 Matthew Weinberger US US Senior Wireless Systems Sales mweinberger@daywireless.com (530)440-9030 End Customer: REDDING, CITY OF Chris Misener cmisener@cityofredding.org (530) 646-3753 Contract: SOURCEWELL 042021-MOT AGREEMENT: STATE OF CALIFORNIA Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. .a �- . � � � � � � APXT"" NEXT APX NEXT ENHANCED 1 H55TGT9PW86N PORTABLERADIOAPX 20 $8,818.00 37.21% $5,537.14 $110,742.80 NEXT;ALL-BAND MODEL 4.5 1a Q6296D SOFTWARE LICENSE 20 $560.00 27.0% $408.80 $8,176.00 ENH:AES ENCRYPTION AND ADP 1 b QA10122AA ADD:T-MOBILE PSIM 20 $0.00 0.0% $0.00 $0.00 PLACE ONLY 1 c Q806CH ADD:ASTRO DIGITAL 20 �607.00 27.0% $443.11 $8,862.20 CAI O P E RATIO N 1d QA09001AM ADD:WIFI CAPABILITY 20 $353.00 27.0% $257.69 $5,153.80 1e QA05509AB DEL: DELETE UHF BAND 20 -�800.00 0.0% -�584.00 -�11,680.00 1f Q498BN SOFTWARE LICENSE 20 $871.00 27.0% $635.83 $12,716.60 ENH:ASTRO 25 OTAR W/ MULTIKEY 1 g QA09028AA ADD:VIQI VC RADIO 20 $0.00 0.0% $0.00 $0.00 OPERATION Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 �� :�� '�_��"�"_��_��"�`_2� �� • � � � � � 1h H38DA ADD:SMARTZONE 20 $1,412.00 27.0% $1,030.76 $20,615.20 OPERATION 1i QA03399AK ADD: ENHANCED DATA 20 $177.00 27.0% $129.21 $2,584.20 _ _ _ . _ 1j H499KC ENH: SUBMERSIBLE 20 $177.00 27.0% $129.21 $2,584.20 (DELTA T) 1k QA09113AA ADD: BASELINE RELEASE 20 $0.00 0.0% $0.00 $0.00 SW 11 G996AP ADD: PROGRAMMING 20 $118.00 27.0% $86.14 $1,722.80 OVER P25(OTAP) 1m Q173CA ADD:SMARTZONE 20 �0.00 0.0% $0.00 $0.00 OMNILINK 1 n Q361 CD ADD: P25 9600 BAUD 20 $353.00 27.0°�0 $257.69 $5,153.80 TRUNKING 10 QA10117AA ADD:VERIZON ACTIVE 20 �0.00 0.0% �0.00 �0.00 ESIM* 1p QA08853AA ADD: CPS ENABLEMENT 20 $0.00 0.0% �0.00 $0.00 _ . 1 q QA08520AB ALT: BATTERY LI-ION 20 $181.26 27.0% $132.32 $2,646.40 IMPRES 2 IP68 4400T UL DIV 2 2 LSV01503447A APX NEXT DMS 20 5 YEARS $751.80 0.0% $751.80 $15,036.00 ESSENTIAL W ACC DMG 3 NNTN9217B BATTERY 20 $284.35 20.01% $227.45 $4,549.00 PACK,PORTAB�E RADIO BATTERY IMPRES 2 LI- ION IP68 UL2054 DIV 2 4400T 4 PMMN4136B XVP830 REMOTE 20 $520.00 20.01% $415.95 $8,319.00 SPEAKER MICROPHONE, NO CHANNEL KNOB 5 PMPN4604A CHARGER, DESKTOP 20 $221.64 20.01% $177.29 $3,545.80 SINGLE UNIT IMPRES 2 FAST, US/NA Subtotal $200,727.80 Estimated Tax $13,462.66 Grand Tota1 $214,190.46(USD) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 �� :�� '�_��"�"_��_��"�`_2� Notes: � Additional information is required for one or more items an the quote for an arder. Motorola's quote (Quote Number: Dated: ) is based on and sub'ect to the terms and conditions of the valid and executed written contract between Customer and Motorola (t�e "Underlying Agreement"} that authorizes Customer to purchase equipment and/or services or license software (collectively "Products"). If no Underlying Agreement exists between Motorola and Customer,then the following Motorola's Standard Terms of use and Purchase Terms and Conditions govern the purchase of the Products which is found at htt : www.motorolasolutions.com/product-terms. The Parties hereby enter into this Agreement as of the Effective Date. MotoroEa S�I�stions, Inc. Custamer By: sy: ��,e: � �a�,e: T�ti�: -r��i�: aate: aat�: � This quote contains items with approved price exceptions applied against them. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 �� :�� '�_��"�"_��_��"�`_2� �m � �� 10 QA10117AA Incomplete 1 p QA08853AA TEMAI�AR=cmisener@cityofredding.org,SYSTEMID=0B7F Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 �� , ,�� .��` CITY OF REDDING : � _ :�' REPORT TO T�IE CITY COUNCIL MEETING DATE: September 15,2020 FROM: Daniel Beans, Director of ITEM NO. 4.5(b) Electric Utility ***APPROVED BY*** � � rt �.._.zs.N,.� � � „, �� m� � �w�. Ue�uiel E��s,Dia•c:ctc�r c�f'E1es�ra�;Utility 91`3(2 �� B•y ip}�in,C"`��fi�''v�an�,i:��- 9f4I?�k20 � dbeans@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(b)--Authorize Sole-Source Purchase of Motorola Radio Equipment for REU's Wildfire Mitigation Plan Recommendation Authorize the sole-source purchase of Motorola equipment in a not-to-exceed amount of $8.8 million for the development of a fire and public safety radio platform as part of the Redding Electric Utility's (REU) Wildfire Mitigation Plan Technology Solutions Program. Fiscal Impact Funds were appropriated by the City Council (Council) for the Redding Electric Utility (REU) Wildfire Mitigation Plan's Technology Solutions Program on December 3, 2019. Staff anticipates the approved budget of$8.8 million will be adequate for the development of a fixed and mobile communication platform. Cost details are shown as part of the REU Technology Solutions Program, Exhibit B, Item 3 (page 85 of REU's Wildfire Mitigation P1an). AZteNnative Actzon The Council can choose not to approve the sole source procurement, which would require REU staff to prepare a Request for Proposal (RFP) to solicit various vendors; however, this would result in substantial duplication of costs and delay. Further delay risks equipment failure, and impacts response times and interoperability of communication. Background/Analysis On December 3, 2019, the City Council approved the final elements of the REU Wildfire Mitigation Plan. One of the programs approved, the REU Tecl�nology Solutions Program, includes the development of a common radio platform, including base stations, handhelds and vehicle mounted radios for REU personnel as well as radio equipment for City of Redding Police and Fire command staff. P�cket Pg. 184 Report to Redding City Council September 9,2020 Re: 4.5(b)--Sole Source Purchase of Motorola Radio Equipment Page 2 The City of Redding currently has an end of life, end of support Motorola Smart Net Trunking system. As current radio inventory breaks, various City departments, and/or users of the City of Redding's communication system, have been acquiring new radios that are compatible with the existing Motorola (analog) system and can be updated to the new P25 (digital) system once it is in place. Newly acquired radios are predominately Motorola radios and have been selected due to desired features specific to Motorola. Recently, the City of Redding began working with a consultant to determine the best solution for a citywide communication platform that will meet the needs of the Police, Fire, and Elect�ric Departments. Based on the assessment, and the amount of funds invested in Motorola radios, the best communication platform to move forward wi11 be the proposed one. Doing so will ensure the desired enhancements and safety features specific to Motorola radios will remain compatible with existing equipment. Additionally, and importantly, local public safety uses Motorola Computer Aided Dispatch consoles and Core (often referred to as Spillman). The continued procurement of Motorola equipment is necessary to fully integrate SHASCOM with the planned City infrastruct�ure replacement. This will allow SHASCOM to gain maximum visibility into the public safety communication network, as well as the location of radios in the field. Council Priority/City Nfanager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Government of the 21St Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments REU Wildfire Mitigation Plan (available online) P�cket Pg. 185