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Home My WebLink About _ 4.11(f)--Project Acceptance, Bid Negotiation No.5508, CA Street Bikeway Project GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: May 19, 2026 FROM: Michael Webb, Assistant City ITEM NO. 4.11(� Manager/Public Works Director ***APPROVED BY*** �� 3,�� .nu„ �� ,,�� 5� � �� ,��,� � � � =µ 1" irel'We, .. v: aty Vf� a�et Rubliu\ c*rA�.;�Uectetcrr 5��s�?U2G �}F��'�1'�3(JX �,�ti"�'��.��23a3�TG"I �,. `Yf'��.7 mwebb@cityofredding.org wtarbox@cityofredding.gov SUBJECT: 4.11(�--Project Acceptance, Bid Negotiation No. 5508, Construction on State Highway in Redding on Route 273 from Yuba Street to Tehama Street and on California Street from Tehama Street to Eureka Wa Recommendation Accept Bid Negotiation No. 5508, Construction on State Highway in Redding on Route 273 from Yuba Street to Tehama Street and on California Street from Tehama Street to Eureka Way, awarded to S.T. Rhoades Inc., as satisfactorily complete, with a final cost of$4,095,796.90. Fiscal Impact There is no negative �sca1 impact, General Fund or otherwise, associated with the recommended actions. Funding for this project was provided by the California Department of Transportation (Caltrans) State Highway Operation Protection Program (SHOPP) construction capital funds; Redding Downtown Loop and Affordable Housing (RDLAH) Projects' Affordable Housing and Sustainable Community(AHSC)Program grant award; and the City's Streets Division. The following table provides a summary of the project funding sources and project costs. Funding Source Budgetedi Expendedl Balancel,2 Caltrans SHOPP $2,870 $2,281 $589 RDLAH $1,289 $1,289 $0 Cit Streets $1,000 $526 $474 Total $5,159 $4,096 $1,063 1. Amounts shown are in$1,OOOs. 2. Project balance funds are estimated,may be adjusted within the total budgeted amount based on final project closeout activities and with funding partners. Alternative Action The City Council (Council) may choose not to accept the project as satisfactorily complete and advise staff on how to proceed. Report to Redding City Council May 8,2026 Re: 4.11(f)--ProjectAcceptance, Bid Negotiation No.5508, CA Street Bikeway Project Page 2 Background/Analysis S.T. Rhoades Inc. has completed all itelns of work on the California Street Bikeway Project as of August 26, 2025, which was within the contract time frame. The project warranty period expires one year froln the completion date of August 26, 2025. At its meeting of September 3, 2024, the Council awarded a construction contract to S.T. Rhoades Inc. of Redding, for $2,954,838.50 and approved a $300,000 construction contingency fund. Also authorized was $400,000 for contract administration and construction inspection fees and $750,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000, for a total authorized amount of $4,454,838.50. Project development costs include engineering, environmental, and consultant services. During construction, there were eight change orders in the amount of$34,004.92, leaving a balance of$265,955.08 in the contingency fund. The final project cost is $4,095,796.90. Cost Summary Awarded Amounts Actual Cost Project Development Costs $750,000 $750,000 Construction Contract + 3 254 838.50 Contin enc $ , , Construction Contract + � �.. Contract Chan e Orders •� $2,988,843.42 Contract Administration & ��,00,000 $356,953.48 Ins ection Additional City Manager �50,000 $0 Authorit Total $4,454,838.50 $4,095,796.90 The project involved constructing a separated two-way bikeway, also referred to as a cycle track, curbs, curb ramps, asphalt concrete paving, intersection signal installations, storm drainage improvements,pavement markings, and other miscellaneous items of work. Envir�onmental Review This action, project acceptance, is not a project as de�ned by the California Environmental Quality Act. On September 3, 2024, the Council determined that the project is Categorically Exempt from review under th� California Environmental Quality Act Guidelines, per Section 15301 — Existing Facilities and Seetion 15302 — Replacement or Reconstruction. No further action is required. Council Priority/City Manager� Goals This agenda item is a routine operational it�m. Report to Redding City Council May 8,2026 Re: 4.11(f)--ProjectAcceptance, Bid Negotiation No.5508, CA Street Bikeway Project Page 3 Attachments California Street Bikeway Location Map Previous Staff Report - September 3, 2024, item no. 4.11(e)--Award Bid Negotiation No. 5508 CA St Bikeway Award PROJECT LIMITS �'�� 0 �z v N� �UR�KP�pY � �A � oN�s`°N S� � ��m �m� �N� SNPgS P s'! c v 2 m a MPS� �CENP � e��S � m � c-� 2 O� N� a N� OV��S� ��gPg'C YV�PS� n �' T �S v �2 P�"Pc� v ��o N� -c �a � �� m N� Z� � � N � � �o� ��oo,� ciTY oF RE��iN� CALIFORNIA STREET �? ;,, � PUBLIC WORKS BIKEWAY PROJECT �.��F��e,�P DEPARTMENT LOCATION MAP GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: September 3,2024 FROM: Michael Webb, Public Works ITEM NO. 4.11(e} Director ***APPROVED BY*** „, �. .A,��,� ie ael � iiEali� oaks L)arector �(?'�J2424 i�}�in,Ci an � 8127(2424 mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(e)--Award Bid Negotiation No. 5508 Construction on State Highway in Redding on Route 273 From Yuba Street to Tehama Street and on California Street from Tehama Street to Eureka Wa Recommendation Authorize the following actions relative to Bid Negotiation No. 5508, Construction on State Highway in Redding on Route 273 from Yuba Street to Tehama Street and on California Street from Tehama Street to Eureka Way: (1) Award to S.T. Rhoades Inc., in the amount of$2,954,838.50; (2) Approve $400,000 to cover the cost of administration and inspection fees; (3) Approve $750,000 for project development costs; (4) Approve $300,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amount up to a total of$50,000; and (6) Find that the Project is categorically exempt from the California Environmental Quality Act, pursuant to Section 15301 — Existing Facilities and Section 15302 —Replacement or Reconstruction. Fiscal Impact The City of Redding (City) and the California Department of Transportation (Caltrans) will share the costs of the California Street Bikeway Project (Project) advertised as Construction on State Highway in Redding on Route 273 from Yuba Street to Tehama Street and on California Street and on California Street from Tehama Street to Division Street. Caltrans will contribute State Highway Operation Protection Program construction capital funds in the amount of$2,870,000. In addition, a portion of project funding from the Redding Downtown Loop and Affordable Housing (RDLAH) Projects' Affordable Housing and Sustainable Community (AHSC) Program grant award in the amount of $1,289,000 and the City's Streets Division in the amount of $1,000,000. Total project budgeted funds are $5,159,000. Report to Redding City Council August28,2024 Re: 4.11(e)--Award Bid Negotiation No. 5508 CA St Bikeway Award Page 2 Due to various delays in this project related to design complexities and previous funding gaps, the balance of AHSC Program funds, approximately $400,000, will need to be invoiced to the state for reimbursement by December 2024. If a11 of the AHSC Program funds are not eligible or able to be invoiced by that date, Street funds will be used to backfill the funding. There are adequate Street funds budgeted to backf'il1 the funding, if necessary. Cost Summar ftem Estimated Pro�ect Develo ment Costs $750,000 Construction Contract+Contin ency $3,254,838.50 Contract Administration, Ins ection,Testin $400,000 Additional Cit Mana er Authorit � $50,000 Total Pro'ect Costs $4,454,838.50 Pro'ect Bud et $5,159,000 Project cost components are estimates and some shifting between project funding sources, project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council may choose not to award the project and provide alternate direction. If the project does not move forward, the City would jeopardize and potentially be required to pay back AHSC grant funding previously spent for the Redding Downtown Loop and Affordable Housing. In addition, it would jeopardize the City's partnership with Caltrans and state funding allocated to this project and lose val�uable grant funding. Background/Analysis Attached is a tabulation of bids received and opened on August 21, 2024, for the project. The low bid in the amount of $2,954,838.50 was received from S.T. Rhoades Construction, Inc of Redding, California. The engineer`s estimate was $3,514,000. Total project development costs for this project are estimated to be $750,000. Project development costs include engineering, surveying, right-of-way, environmental, consultant services, Caltrans coordination and permit fees. In October of 2016, Housing and Community Development awarded the City and K2 Development Company, Inc., AHSC Program funding in the amount of $20 million for the RDLA�I Project located at 1551 Market Street. The RDLAI� Project included construction of a four-story, mixed-use building and a subterranean parking facility. In addition, the RDLAH Project included reestablishment of the formerly abandoned street rights-of-way and reconstruction of pedestrian and bicycle-friendly streets along portions of Market, Yuba, and Butte Streets known as the Downtown Streets Circulation (DSC) Project; as well as constructing a separated, two-way bikeway on California Street known as the California Street Bikeway Project. The RDLAH and DSC Projects were completed in February 2021. The Bikeway Project proposes to construct a separated two-way bikeway, also referred to as a eycletraek, on California Street from Yuba St�eet to Division Street. The Bikeway Project work includes constructing curbs, curb ramps, asphalt concrete paving, intersection signal installations, storm drainage improvements,pavement markings, and other miscellaneous items of work. Report to Redding City Council August28,2024 Re: 4.11(e)--Award Bid Negotiation No. 5508 CA St Bikeway Award Page 3 Environmental Review Staff has determined that the project is categorically exempt from environmental review pursuant to the California Environmental Quality Act Guidelines Section 15301 — Existing Facilities and Section 15302 - Replacement or Reconstruction. Class 1 exemptions include the operation, repair and alteration of existing structures and facilities including the installation of bicycle lanes. C1ass 2 exemptions consist of replacement or reconstruction where the new structure will be located on the same site and wi11 have substantially the same purpose and capacity. The project wi11 add bicycle facilities within the existing right of way. The facility will have the same purpose and capacity and will result in negligible expansion of use, as new vehicle lanes are not proposed. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council Priority/City Manager Goals • Public Safety—"Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding." Attachments ^Location Map ^Bid Tabulation ^Notice of Exemption