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Home My WebLink About _ 4.11(d)--Award Bid Schedule 5685, Backflow Testing GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: May 19, 2026 FROM: Michael Webb, Assistant City ITEM NO. 4.11(d) Manager/Public Works Director ***APPROVED BY*** �� 3,�� .nu„ �� ,,�� 5� � �� ,��,� � � � =µ 1" irel'We, .. v: aty Vf� a�et Rubliu\ c*rA�.;�Uectetcrr 5�7"?02G �}F��'�1'�3(JX �,�ti"�'��.��23a3�TG"I �,. `Yf'��.7 mwebb@cityofredding.org wtarbox@cityofredding.gov SUBJECT: 4.11(d)--Award BS 5685 Testing and Repair of Backflow Prevention Assemblies Recommendation Authorize and approve the following actions relative to Bid Schedule (BS) No. 5685, Testing and Repair of Backflow Prevention Assemblies: (1) Award BS No. 5685 to the lowest bidder, Chris Jaeger Construction & Testing, at a total annual cost of$288,250; (2) If mutually agreeable, with all unit prices, terms, and conditions remaining the same, authorize the Purchasing Officer to extend the contract annually for two additional one- year periods, through June 30, 2029; (3) Autharize the City Manager, or designee, to approve contract amendments up to $40,000 annually to cover unanticipated additional repair costs and additional units added through development; and (4) Find the action categorically exempt from review under the California Environmental Quality Act,pursuant to Section 15301 - Existing Facilities. Fiscal Impact The Testing and Repairing Backflow Prevention Assemblies is being funded by the City of Redding's (City) Water Utility Fund. The Water Utility Fund has sufficient 2026-27 Fiscal Year budget and future allocated Fiscal Year budget to support contract extensions. Alterna�ive Action The City Council may choose to not award the new bid for Testing and Repairing Backflow Prevention Assemblies and provide staff with alternate direction. Staff wi11 be unable to complete the required testing and inspection, and the Water Utility may experience cross contamination issues or be subject to administrative�nes or other regulatory action. Report to Redding City Council May 8,2026 Re: 4.11(d)--Award Bid Schedule 5685, Backflow Testing Page 2 Background/Analysis Backflow prevention assemblies, also known as cross connection control devices, require testing per the State Water Resources Control Board, the United States Environmental Protection Agency 1986 Safe Drinking Water Act, Uniform Plumbing Code and the Redding Municipal Code. The Public Works Department's Cross Connection Control program prevents an unprotected connection between the City's water system supply and any source or system containing unapproved water or a substance that is not, or cannot be approved as, safe for drinking water. The work includes testing and repair of over 3,308 private backflow prevention devices throughout the City. The cost is based on a fixed, per-unit, price for each device, plus an estimated amount for repairs. If more faulty devices are discovered than anticipated, additional repair costs will be incurred. A solicitation for bids was posted on the City's website, bid opportunity notices were distributed to five potential vendors, distributed to three Builders' Exchanges, and advertised in the Record Searchlight. Two bids were submitted. The apparent low bid was received from Chris Jaeger Construction& Testing with a total annual evaluated price of$288,250. EnviNonmental Review Staff has reviewed the action and determined that it is categorically exempt from review under the California Environmental Quality Act (CEQA), pursuant to Section 15301 - Existing facilities. Class 1 exemptions include the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing facilities involving negligible or no expansion of use. The contractor will perform the required testing and repair; however, this work will result in no expansion of use. The backflow assemblies are located above ground and in meter boxes. These locations have no underlying value for sensitive environmental resources, and the project has no potential to have a significant effect on the environment. Council Pr�iority/City Manager Goals • This agenda item is a routine operational item. Attachments Bid Tabulation 5685 NOE Water Utility Backflow Testing and Repair CITY OF REDDING pg 1 of 1 PURCHASING DIVISION-BID TABU�ATION TEST AND REPAIR BACKFLOW PREVENTION ASSEMB�IES Chris Jaeger Construction & Western Waters, Inc. Testing BID DATE OF OPENING 5685 WEDNESDAY,April 22, 2026 TIME OF OPENING 3:00 P.M. QTY DESCRIPTION UNIT PRICE EXT PRICE UNIT PRICE UNIT PRICE 3,308 TEST CHARGE PER UNIT $50.00 $165,400.00 $98.00 $324,184.00 50 CLEANING & RPR CHG 2 1/2"TO 4" $550.00 $27,500.00 $600.00 $30,000.00 50 CLEANING & RPR CHG 6"TO 8" $750.00 $37,500.00 $950.00 $47,500.00 2 CLEANING & RPR CHG 10" $800.00 $1,600.00 $1,200.00 $2,400.00 450 CLEANING & RPR CHG 2"AND SMAL�ER $125.00 $56,250.00 $175.00 $78,750.00 TOTAL ANNUAL EVA�UATED PRICE $288,250.00 $482,834.00 a►TICE QF E�E PTI(�N TO: C1 (�ffce of Planning and Research F'ROM, City of Redding 1400 Tenth Street,Roorn 121 Public Wnrks Department Sacramento, CA 95814 77'7 Cypress Avenue Redding; CA 96d01 � Shasta County Clerk County of Shasta P.O:Bc�x 990880, 1 b43 Market Street Redding,CA 96fl99-0880 Praject Title: Water Utiliiy Test and Repair B�ckflow Prevention Contract Project Locatia�n—Speci�cs CiYy_wide Pt�oject Lacation—City. Reddilz� Praject Lacation—County; Shasta Description af Praject: The City of Reddin�Water Utilitv will acvard a cantract ta Chris Jaeger Canstriictian a��d Testing for cross connection cantrol device fiestin� and repair. The scape of work includes testin a� nd repairing private backflow prevention devices throughoufi the City. This testin�is required bv the State Water Resources Conti�oi Board the United States Er�vironrnental Protection A,�ency 1986 Safe I�rinking Water Act, Unifc�rm Plumbing Code and the Reddin� Municipal Code. The con#ract terrn is for ane year,with two optional ane year extensions cantinuin t� hrou�h Jtime 30 2029. Name af'Publie Agency Approving Project: Citv ofRedding Name c�f Person or�gency Carrying Qr�t Project:Ryan Bailey,Assistatlt Public Works Director Exernpt Status:(check one) C! Ministerial [Section 21Q80(b){1}; 152b8� Cl Declared Emergency [Section 21080{b){3), 15269(a)] CI Emergency Project{Section 21080{b){4); 15269(b)] C] Statutory Exemptions. State code nunnber: Cl Commc�n Sense Exe�l7ption(This praject does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the envirvnment(14 C�R 15a61Ib][3]). � Categorical Exernption. State type and section number: Section 15301.Existing Facilities C�1 No exeeptions apply that would bar the use ofa categorical exemptiar�(PRD 2i084 and 14 CCR 15300.2). Reasons why project is exempt: Class 1 exemptions include the opei:atian, repa'rr, maintenance, t�ermitting, leasing, licensing,or minor alteratioll of existin�facilities,structures,or topo�raphical features involvin�negli�ible or no ex ap nsion of use. The Contractor will perform the required testizz a�nd repair; however this work wiil result in no expansion of use. The backf7ow assemblies are located above ground and in meter baxes. These locations have na underiying value for sensitive environrnental resources, and the project has no potential to�iave a si�nificant effect on the environrnent. Lead Agency Contact Person. Amber I�eltev Telephone: 530.225.4Q46 If Fr(ed by Applicant: 1. Attach certified docurnent of exemption�nding. 2. Has a notice of exemption been filed by the public agency approving the praject? a Yes o No ,�' F �� Signature: �,�� .�.�`'�„,�+�.. ��x��° . Date: ��'� �_ Title: Enviraninental Com"Tian e ana er �Signed by Lead Agency Date received for filing at Ol'R: t� Signed by Applicant �L�r�: `� ��_:: � ,, 3 r?.>�>