HomeMy WebLinkAbout_ 4.5(a)--Award of Bid Schedule No. 5682 – Underarm Side-Break Switches and Retro-Fit Kits GI �" Y C� F
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REPORT TO THE CITY COUNCIL
MEETING DATE: April 21, 2026 FROM: Nick Zettel, Director of
ITEM NO. 4.5(a) Redding Electric Utility
***APPROVED BY***
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nzettel@cityofredding.org wtarbox@cityofredding.gov
SUBJECT: 4.5(a)--Award of Bid Sched�ule No. 5682 — Underarm Side-Break Switches and
Retro-Fit Kits
Recommendation
Authorize and approve the following relative to Bid Schedule No. 5682 — Underarm Side-Break
Switches and Retro-Fit Kits for the Redding Electric Utility:
(1) Award Bid Schedule No. 5682 to OneSource Supply Solutions for an annual evaluated
contract total of$394,040.15, including sales tax;
(2) A�uthorize the Purchasing Officer to extend the bid award annually with OneSource
Supply Solutions through February 28, 2031, if mutually agreeable, with all prices, terms,
and conditions remaining the same; and
(3) Autharize the City Manager, or designee, to approve an additional $80,000 per contract
term as a contingency for future price increases or to support operational requirements.
Fiscal Impact
The purchase of underarm side-break switches and retro-fit kits is included in Redding Electric
Utility's (REU) General System Improvements Fiscal Year 2025-27 Biennial Budget. These
costs include the annual recurring expenditures for installing and replacing infrastructure
required to maintain reliable electric service.
In the five-year plan presented to the City Council (Council) in June 2025, this and other General
System Improvements, were anticipated to be funded by bond proceeds. If related capital costs
exceed the approved budget, staff will return to Council with recommended budget adjustments.
Alternative Actzon
Council may reject staffs recommendation and provide alternative direction.
Report to Redding City Council Apri116, 2026
Re: 4.5(a)--Award of Bid Schedule No. 5682 - Underarm Side-Break Switches and Retro-Fit
Kits Page 2
Background/Analysis
REU maintains a comprehensive inventory of electric distribution system components to support
ongoing operations, system reliability, and infrastructure replacement projects. Underarm side-
break switches are a standard line material used for sectionalizing, load transfer, and isolation on
REU's 12 kV overhead distribution system. Maintaining an adequate supply of these switches
ensures REU can effectively respond to planned construction, scheduled replacements, and
unplanned emergency repairs.
On March 13, 2026, staff opened bids for Bid Schedule No. 5682, with two bids received.
Anixter Inc. subinitted the lowest evaluated bid; however, it was deemed non-responsive due to
deviations from required specifications. These deviations included mandatory minimum
electrical ratings and physical dimensions that could not be waived as minor irregularities.
Following a comprehensive evaluation of both pricing and responsiveness, OneSource Supply
Sol�utions submitted the lowest responsive and responsible bid, totaling $394,040.15 annually.
Their proposal was confirmed to meet all bid specifications and product requirements. Awarding
this contract will provide price stability, maintain appropriate warehouse inventory levels, and
support reliable electric utility operations.
Due to ongoing political and trade uncertainty in the United States, vendors are unable to reliably
forecast future tariff rates. The requested contingency includes a standard allowance for
unforeseen cost escalations, including future price increases associated with tariffs and other
market conditions. The contingency also allows REU to purchase additional material as needed
to meet operational requirements, including emergency repairs, unplanned replacement of failed
equipment, accelerated inventory replenishment, and other reliability or maintenance needs
necessary to support uninterrupted utility operations. Should total costs exceed both the base
award and authorized contingency amounts, staff will ret�urn to the City Council with
recommendations for any necessary adjustments.
Envir�onmental Review
This is not a project defined under the California Environmental Quality Act, and no further
action is required.
Council Priority/City ManageN Goals
� This agenda item is a routine operational item.
Attachments
Bid Tab 5682
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PUFtCHASING DIUISION-TABULATION OF �IC7S
Underarm Side-Break Switches and Retro-Fit Kits-Order Anixter Inc One Source Supply Solutions
As Needed Term-Contract Award Date -2/28/2027
BID SCHEDULE NO. DATE OF OPENING
March 13, 2026
5682 TIME OF OPENING
3:00 P.M.
Q� DESCRIPTION UNIT PRICE UNIT PRICE
Subtotal $ $287,625.00 $367,403.40
Sales Tax 7.25% $20,852.81 $26,636.75
Net Cost Delivered Total $308,447.81 $394,040.15