HomeMy WebLinkAbout_ 4.11(c)--Purchase One Tiger Boom Mower Using Sourcewell GI �" Y C� F
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REPORT TO THE CITY COUNCIL
MEETING DATE: April 21, 2026 FROM: Michael Webb, Public Works
ITEM NO. 4.11(c) Director/Interim Asst. City
Mana�er
***APPROVED BY***
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mwebb@cityofredding.org wtarbox@cityofredding.gov
SUBJECT: 4.11(c)--Purchase One Tiger Bengal Series Boom Mower Using Sourcewell
Contract Pricin for Streets Division
Recommendation
Authorize and approve the following actions related to the purchase of one Tiger Bengal Series
Boom Mower mounted on a 2026 John Deere 6M 105 Tractor for the City of Redding's Streets
Division:
(1) Authorize the purchase using Sourcewell contract pricing, with a net delivered cost of
$261,319.56 including all applicable taxes and fees; and
(2) Authorize the City Manager, or desigiaee, to approve future pricing adjustments, and
changes to the terms, as needed, due to inflation and unstable economic conditions up to
a total of$30,000.
Fiscal Impact
Funding the replacement of one boom mower for Fiscal Year 2025-26 was budgeted and
included within the Street Division's approved Rolling Stock Fund Budget P1an. The Streets
Division budgeted $175,000 for the purchase of the boom mower. Due to the price increase, an
additional $86,000 will be required from the Street Division's Rolling Stock Fund, Currently,
prior to this purchase, the Streets Division Rolling Stock Fund account has an approximate
balance of $517,000. After this planned purchase, including additional funding as described
above, the Street Division's Rolling Stock Fund contains sufficient funds to facilitate the
remaining planned purchases within the 2025-26 Fiscal Year. Street Division staff are reviewing
the future planned rolling stock purchases and updating the cost estimates within the Streets
Division's Rolling Stock Plan accordingly to aceount for priee escalations.
Alternative Action
The City Council may choose not to authorize the purchase using the Sourcewell contract and
direct staff to use the competitive bid process.
Report to Redding City Council Apri116, 2026
Re: 4.11(c)--Purchase One Tiger Boom Mower Using Sourcewell Page 2
Background/Analysis
The City of Redding (City) performs maintenance of 940 lane miles and over 570 miles of
sidewalk within the City limits. Additionally, there is approximately 50 miles of unpaved access
roads, roadways and alleyways that are also maintained by the Streets Division. When in service,
the previous booin mower was a critical piece of equipment in maintenance of the streets
infrastructure as it was able to mitigate roadside fuels and clear roadside storm water systems in
timely orderly manner, coinpared to the use of streets personnel utilizing hand tools. This ability
to mechanically mow and clear roadside fuels ultimately equates to a savings of time and labor
costs, allowing the Streets crews to complete more maintenance projects annually. The ability to
mow roadside fuels in lieu of utilizing hand tools will allow for a greater reduction in roadside
fuels mitigation on an annual basis while providing hardened corridors for firefighting
operations.
Replacing this unit aligns with the adopted Rolling Stock Plan for the Streets Division. At the
time in which the mower attachment broke down in 2024, the California Air Resources Board
(CARB) had mandated that as of January l, 2026, all Tier 0 equipment utilized by local agencies
with medium sized fleets be removed from service. Additionally, during that same timeframe,
Streets was made aware by the Fleet department that the cost of replacement parts to repair the
mower was more than half of the remaining value left on the unit. With staff's awareness that the
boom mower would be needed to be removed from service in 2026 and repair costs would
exceed half of the value, the decision was made to remove the unit from service and replace it in
the year stipulated of the Rolling Stock Plan, which is the current year. The previous boom
mower was a 1991 unit and performed well during its service life, however State regulations and
escalating repair costs forced its removal from the Streets fleet earlier than planned. With the loss
of the boom mower, Streets maintenance has been forced to complete the required annual
maintenance by utilizing labor which has ultimately affected production. The Streets Division
does not have another unit of similar size and capabilities to operate in its place. Replacing the
current equipment will further bolster the City's fleet in meeting the California Air Resources
Board compliance for off-road eguipment as the new mower will be eguipped with a Tier 4
motor, in compliance with CARB requirements.
Tiger Boom Mowers and John Deere Tractors are available under a Sourcewell competitively
bid contract. Sourcewell develops national competitive solicitations that meet or exceed local
standards, and offers its members the bene�ts derived from cooperative purchasing. Using the
Sourcewell cooperative contract to purchase a 2026 Tiger Boom Mower and John Deere Tractor
saves significant staff time that would otherwise be needed to prepare bid specifications and
solicit individual quotations from vendors. The City also receives a signi�icant price discount due
to economies of scale realized through the volume of purchases on a multi-agency cooperative
contract. With this particular purchase, Sourcewell can offer a 1'7-percent discount, equating to
over$47,000 in savings to the Streets Division.
Environmental Review
This action, the purchase of equipment, is not a project as defined by the California
Environmental Quality Act and no further action is required.
Council Priority/City Manage� Goals
� This agenda item is a routine operation item.
Report to Redding City Council Apri116, 2026
Re: 4.11(c)--Purchase One Tiger Boom Mower Using Sourcewell Page 3
Attachments
Sourcewell Pricing Agreement
MME Contract
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
032525-AGI
�
MASTER AGREEMENT#032525
CATEGORY: Road Right-of- ay aintenance Equipment
SUPPL.IER:Alamo Group Texas I.I.0
This Master Agreement (Agreementj is between Sourcewell, a Minnesota service cooperative located at
202 12th Street Nartheast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Alamo Group Texas L�C,
15Q2 East Walnut St., Seguin,TX 78155 (Supplier).
Sourcewell is a local government and service coaperative created under the laws of the State of
Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible
participating government entities.
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to
Participating Entities through Sourcewell's Cooperative Purchasing Program.
Article 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell
and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent
Articles to this Master Agreement control the rights and obligations directly between Sourcewell and
Supplier(Article 2), and between Supplier and Participating Entity(Article 3), respectively.These Article 1
General Terms control over any conflicting terrns. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law,the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements.To facilitate the Program,Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement follawing a competitive procurement process intended to
meet compliance standards in accordance with Minnesota law and the requirements contained
herein.
2) Intent.The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and
Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Part�cipating Entity Access.Sourcewell's Cooperative Purchasing Program Master Agreements are
available ta eligible public agencies (Participating Eniities}. A Participating Entity's authority to access
Sourcewell°s Cooperative Purchasing Program is determined thraugh the laws of its respective
jurisdiction.
4j Supplier Access.The Included Solutions affered under this Agreement may be made available to any
Participa�ing Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sale convenience. Supplier will educate its sales and service forces about
Sourcewell eligibility requirements and required documentatian. Supplier will be responsible for
ensuring sales are with Participating Entities.
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5) Term.This Agreement is effective upan the date of the final signature below.The term of this
Agreement is four(4)years from the efFective date.The Agreement expires at 11:59 P.M. Central
Time on May 15, 2029, unless it is cancelled or extended as defined in this Agreement.
a) Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensians
beyond the ariginal four-year term. The total possible length of this Agreement will be seven (7)
years from the effective date.
b) Excepfional Circumstances. Sourcewell retains the right to cansider additional extensions as
required under exceptional circumstances.
6) Survival of Terms. Notwitnstandmng the termination of this Agreement, the obligations af this
Agreement will continue through the performance periad of any transaction entered between
Supplier and any Participating Entity before the termination date.
1. Scope. Supplier is awarded a Master,4greement to provide the solutions identified in RFP
#032525 ta Participating Entities. In Scope solutions include: manned, rabotic, or remote Road
Right-of-Way Maintenance Equipment, including equipment, attachments, and accessories
designed or primarily intended for use in the maintenance of road and highway rights-of-way,
including but not limited to:
a. Flail, boom, rotary, wing, sickle, and slope mowers;
b. Brush cutters;
c. Seeders,tillers, mulchers, and sprayers;
d. Erosion stabilization and prevention products;
e. Ditch maintenance equipment; and
f. Dust abatement water trucks.
7) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included
Solutions) are included within the Agreement and may be offered to Participating Entities.
8) Indefinite Quantity.This Master Agreement defines an indefinite quantity of sales to eligible
Participating Entities.
9) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables)for all Included
Solutions within Supplier's Proposal is incorporated inta this Master Agreement.
10) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file
with Sourcewel) when offering Included Solutions to Participating Entities. Participating Entities may
request adjustments to pricing directly frorn Supplier during the negotiation and executian af any
transaction.
11j Open arket. Supplier`s apen market pricing process is included within its Prapasal.
12) Supplier Representations:
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i) Compliance. Supplier represents and warrants it will provide all Ineluded Solutions
under this Agreement in full compliance with applicable federal, state, and local Baws and
regula�ions.
ii) Licenses.As applicable, Supplier will maintain a valid status on all required federal, state,
and local licenses, bonds, and permits required for the operation of Supplier's business with
Participating Entities. Participating Entities may request all relevant documentation directly from
Supplier.
iiij Supplier arrants. Supplier warrants that all Included Solutions furnished under this
Agreement are free from liens and encumbrances, and are free fram defects in design, materials,
and workmanship. Bn addition, Supplier warrants the Solutions are suitable far and will perform
in accordance with the ardinary use far which they are intended.
13) Bankruptcy Natices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding.
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
within its Propasal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy
proceeding at any t�me during the term of this Agreement.
14) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from programs operated by the State of Minnesota,the United States federal government, or any
Participating Entity. Supplier certifies and warrants that neither it nor its principals have been
convicted of a criminal offense related to the subject matter ofi this Agreement. Supplier further
warrants that it will provide immediate written notice to Sourcewell if this certification changes at
any time during the term of this Agreement.
15) Provisions for non-United States federal entity procurements under United States federal awards
or other awards(Appendix 11 to 2 C,F.R§200). Participating Entities that use United States federal
grant or ather federal funding to purchase solutions from this Agreement may be subject to
additional requirements including the procurement standards of the Uniform Administrative
Requirements, Cost Principles and Audit Requirements far Federal Awards, 2 C.F.R. § 200.
Participating Entities may have additional requirements based on specific funding source terms or
conditions. Within this Section, all references ta °'federal'° should be interpreted to mean the United
States federal government.The following list applies when a Participating Entity accesses Supplier's
Included Solutions with United States federal funds.
i) E UAL E PLOY ENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. §
60, all agreements that meet the definitian of"federally assisted construction contract" in 41
C.F.R. § 60-1.3 must indude the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935,
3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, °`Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of�abor."The equal opportunity clause is incorporated
herein by reference.
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ii) DAVIS-BACON ACT,AS AMENDED(40 U.S.C. §3141-314$). When required by federal
program legislation, all prime construction contracts in excess of$2,OOQ awarded by non-federal
entities must include a provision far compliance with the Davis-Bacon Act(40 U.S.C. § 3141-
3144, and 3146-3148) as supplemented by Department of�abor regulaiions (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
labarers and mechanics at a rate nat less than the prevailing wages specified in a wage
determinatian made by the Secretary of Labor. !n addition, contractors must be required to pay
wages not less than once a week.The non-federal entity must place a capy of the current
prevailing wage determination issued by the Qepartment of Labor in each solicitation.The
decision ta award a cantract ar subcontract must be conditioned upon the acceptance of the
wage determinatian.The non-federal entity must report all suspected or reported violations ta
the federal auvarding agency.The cantracts must also include a provision for compliance with the
Copeland "Anti-Kickback"Act (40 U.S.C. § 3145), as supplemented by Department af Labor
regulat�ons (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that
each cantractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construct�on, camplet�on, or repair of public work,to give up any part of the
compensation to which he or she is otherwise entitled.The non-federal entity must report all
suspected or reported violat�ons to the federal awarding agency. Supplier must camply with all
applicable Davis-Bacon Act provisians.
iii) CONTRACT RK HOURS AND SAFETY STANQARDS ACT(40 U.S.C. §3701-3708).
Where applicable, all contracts awarded by the non-federal entity in excess af$1Q0,000 that
invalve the employment of inechanics or laborers must include a pravision for compliance with
�0 U.S.C. §§ 3702 and 37Q4, as supplemented by Department of Labar regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer an the basis of a standard work week of 40 hours. Work in excess of
the standard wark week is permissible provided that the warker is compensated at a rate of not
less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in
the work week.The requirements af 40 U.S.C. § 3704 are applicable to construction wark and
provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous.These requirements da nat apply to
the purchases of supplies, materials, or articles ordinarily available an the open market, or
contracts for transportation or transmission of intelligence.This provision is hereby incorporated
by reference into this Agreement. Supplier certifies that during the term of an award for all
Agreements by Sourcewell resulting from this procurement process,Supplier must comply with
applicable requirements as referenced above.
iv) RIGHTS TO I VENTIONS ADE UNDER A CONTRACT OR AGREE E T. If the federal
award meets the definition of��funding agreement" under 37 C.F.R. §401.2(a) and the recipient
or subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement,"the recipient or subrecipient
must comply with the requirements of 37 C.F.R. §401, "Rights to Inveniions Made by Nonprofit
Qrganizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements;' and any implementing regulations issued by the awarding agency. Supplier
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certifies that during the term af an award far all Agreements by Sourcewell resulting fram this
procurement process, Supplier must comply with applicable requirements as referenced above.
v) CLEA AIR ACT(42 U.S.C. §7401-7671 .)A D THE FEDERAL ATER POLLUTION
CQNTRO�ACT(33 U.S.C. § 1251-1387). Contracts and subgrants of amaunts in excess af
$150,000 require the non-federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to
the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA). Supplier certifies that during the term of this Agreement it will comply with applicable
requirements as referenced above.
vi) DE AR E T A D SUSPE SION (EXECUTNE ORDERS 12549 ANR 12689).A contract
award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide
exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines
at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and
12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains
the names of parties debarred, suspended, or otherwise excluded by agencies, as we►I as parties
deelared ineligible under statutory or regulatory autharity other than Executive Order 12549.
Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed
far debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
vii) BYRD A TI-LOB�YI G A E D ENT,AS A ENDED(31 U.S.C. § 1352).Suppliers must
file any required certifications. Suppliers must not have used federal appropriated funds to pay
any person or organization for influencing or attempt�ng to influence an officer or employee of
any agency, a member of Cangress, officer or employee of Congress, or an empioyee of a
member of Congress in connection with obtaining any federal contract,grant, or any other
award cavered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds
that takes place in cannection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federai award. Suppliers must file all certifications and disclosures
required by, and otherwise comply with,the Byrd An�i-Lobbying Amendment (32 U.S.C. § 1352).
viii) RECORD RETENTIO RE UIRE ENTS.To the extent applicable, Supplier must comply
with the record retentian requirements detailed in 2 C.F.R. § 200.333.The Supplier further
certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reparts, as applicable, and all other pending matters are closed.
ix) ENERGY POCICY A D CONSERVATI N ACT CO P�IANCE.To the extent applicable,
Supplier must comply with the mandatory standards and policies relating to energy effiiciency
which are contained in the state energy conservation plan issued in compliance with the Energy
Policy and Conservation Act.
x) BUY A ERICAN PROVISIONS CO PLIANCE.To the extent applicable, Supplier must
comply with all applicable provisions of the Buy American Act. Purchases made in accordance
with the Buy American Act must follow the applicable procurement rules calling for free and
open competition.
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xi) ACCESS TO RECORDS(2 C.F,R. §200.336). Supplier agrees that duly authorized
representat�ves of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this
Agreement for the purpose of making audits, examinations, excerpts, and transeriptians.The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
xii) PROCURE ENT OF RECOVERED ATERIALS(2 C.F.R. §2Q0.322).A non-federal entity
that is a state agency ar agency of a political subdivision of a state and its eontractors must
comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resaurce
Conservatian and Recovery Act.The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmenta) Protectian Agency(EPA} at 40 C.F.R. § 247 that
cantain the hignest percentage of recovered materials practieable, consistent with maintaining a
satisfactory level of competit�on, where the purchase price of the item exceeds$10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
salid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmat�ve procurement program for procurement af recovered materials
identified in the EPA guidelines.
xiii) FEDERAL SEA�(Sj, �OGOS,AND F�AGS.The Supplier cannot use the seal(s), (ogos, crests,
or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
xiv) NO OBLIGATION BY FE ERAL GOVERN ENT.The US.federal government is not a party
to this Agreement or any purchase by a Participating Entity and is not subject to any obligations
or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Agreement or any purchase by an authorized user.
xv) P OG A FRAUD AND FALSE OR FRAU UCENT STATE ENTS OR RELATED ACTS,The
Contractor acknowledges that 31 U.S.C. § 3$ (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase by a
Participating Entity.
xvi) FEDERAL E T.The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and ather taxes, audit
disallowance, and benefit overpayments.
xvii) CONFLICTS OF I TEREST.The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as passible if this Agreement ar any aspect related
to the anticipated wark under this Agreement raises an actual or potential conflict of interest(as
described in 2 C.F.R. Part 200).Tne Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services,Sourcewell, and
Parficipating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
xviii) U.S. EXECUTIVE ORDER 13224.The Supplier, and its subcontractars, must comply with
U.S. Executive Order 13224 and U.S. Laws that prohibit transact�ons with and pravision of
resources and support to individuals and organizat�ons associated with terrorism.
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xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIQEO SURVEILLANCE
SERVICES OR EQUIPMENT.To the extent applicable, Supplier ceriifies that during the term of
this Agreement it wiil camply with applicable requirements of 2 C.F.R. § 200.216.
xx) DO ESTIC PREFERE CES FOR PROCURE E TS.To the extent appEicable, Supplier
certifies that during the term of this Agreement, Supplier will comply with applicable
requirements of 2 C.F.R. § 200.322.
Arficle 2:
Sourcewell and Supplier Obligafions
The Terms in this Article 2 relate specifically ta Sourcewell and its administratian of this Master
Agreement with Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate
Supplier's authorized dealers, distributors, or resellers which may complete transact�ons of Included
Solutions offered under this Agreement. Sourcewell may request updated information in its
discret�an, and Supplier agrees to provide requested information within a reasonable t�me.
2) Product and Price Changes Requirements.Supplier may request Included Solutions changes,
additions, or deletions at any time.All requests must be made in writ�ng by submitting a Sourcewell
Price and Product Change Request Form to Sourcewell. Rt a minimum,the request must:
• Identify the applicable Sourcewell Agreement number�
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the
requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing,
or product addition or deletion.The new pricing restatement must include all included
Solutions offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to
this Agreement and will be incorporated by reference.
3) Authorized Representat�ve. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed.The Autharized
Representative will be respansible for:
• Maintenance and management of this Agreement;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Participation in reviews with Saurcewell.
Sourcewell°s Authorized Representative is its Chief Procurement Officer.
4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per
agreement year.The review will caver transactions to Participating Entities, pricing and terms,
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administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and
any other necessary information.
5) Sales Reporting Required.Supplier is required as a material element ta this Master Agreement to
report all completed transactions with Participating Entities utilizing this Agreement. Failure to
provide complete and accurate reports as defined herein will be a material breach of the Agreement
and Sourcewell reserves the ri�ht to pursue all remedies availabie at law including cancellation of
this Agreement.
6) Reporting Requirements. Supplier must provide Saurcewell an activity report of all transactions
completed utilizing this Agreement. Reports are due at least once each calendar quarter(Reporting
Period). Reports must be received no later than 45 calendar days after the end of each calendar
quarter. Supplier may report an a more frequent basis in its discretion. Reports must be provided
regardless of the amount of campleted transactians during that quarter(i.e., if there are no sales,
Supplier must submit a report indicat�ng no sales were made).
The Report must contain the follawing fields:
• Participating Entity Name (e.g., City of Staples Highway Department};
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Farticipating Entity ZipJPostal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Saurcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier,the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Cantact Telephone Numberr
7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier
will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities
utilizin�this Agreement. Supplier will include its Administrative Fee within its proposed pricing.
Supplier may not directly charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage {Iisted in Supplier's Proposal) of all completed transac�ians utilizing this Master
Agreement within the preceding Reporting Period. For certain categories, a flat fee may be
proposed.The Administrative Fee will be stated in Supplier°s Proposal.
9� Fee Remittance. Supplier will remit fee ta Sourcewell no later than 45 calendar days after the close
of the preceding calendar quarter in canjunctian with Supplier's Reporting Period abligations
defined herein. Payments should note the Supplier`s name and Saurcewell-assigned Agreement
number in the memo; and must be either mailed ta Saurcewell above "Attn: Accounts Receivable" or
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remitted electronically ta Sourcewell's banking institution per Sourcewell's Finance department
instructions.
10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or
underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent
payments, underpayments, or other deviatians from the requirements of this Agreement may be
deemed a material breach and may result in cancellation of this Agreement and disbarment from
future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5,the books, records,
dacuments, and accounting procedures and praetices relevant to this Agreement are subject to
examination by Sourcewell and the Minnesata State Auditor for a minimum of six years fram the end
of this Agreement.Supplier agrees to fully cooperate with Sourcewell in auditing transactions under
this Agreement to ensure compliance with pricing terms, carrect calculation and remittance af
Administrative Fees, and verification of transactions as may be requested by a Participating Entity or
Saurcewell.
12) Assignment,Transfer, and Administrative Changes.Supplier may not assign or otherwise transfer its
rights or obligations under this Agreement without the prior written consent of Sourcewell. Such
cansent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
portions af this Agreement within its sole discretion to address corporate restructurings, mergers,
acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited
assignment is invalid. Upon request Sourcewell may make administrative changes to agreement
documentation such as name changes, address changes, and other non-material updates as
determined within its sole discretion.
13) Amendments.Any material change to this Agreement must be executed in writing through an
amendment and will not be effective until it has been duly executed by the parties.
14) aiver. Failure by Sourcewell to enfarce any right under this Agreement will nat be deemed a waiver
af such right in the event af the continuation or repetition of the circumstances giving rise to such
right.
15) Complete Agreement.This Agreement represents the complete agre2ment between the parties for
the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements
relating specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier.This Agreement daes nat create a partnership,joint
venture, or any other relationship such as employee, independent contractar, master-servant, or
principal-agent.
17) Indemnificafion. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents
and employees, harmless from any claims or causes of action, including attorneys'fees incurred by
Sourceweli, arising out of any act or omission in the performance of this Agreement by the Supplier
ar its agents ar employees; this indemnification includes injury ar death to persan(s) or praperty
alleged to have been caused by same defect in design, conditian, or performance of Included
Salutions under this Agreement. Sourcewell's respansibility will be governed by the State af
Minnesota's Tort Liability Act{Minnesota Statutes Chapter 466) and other applicable law.
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18} Data Practices. Supplier and Sourcewell acknowledge Saurcewell is subject to the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13.As it applies to all data created and
maintained in performance of this Agreement, Supplier may be subject ta the requirements of this
chapter.
19) Grant af License.
a) During the term ofi this Agreement:
i) Supplier Pramotion. Sourcewell grants to Supplier a royalty-free, warldwide, non-exclusive
right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising,
�romotional materials, and infarmational sites for the purpose of marketing Sourcewell`s
Agreement with Supplier.
ii) Sourcewell Promotion.Supplier grants to Sourcewell a royalty-free, worldwide, non-
exclusive right and license ta use Supplier's trademarks in advertising, promotional
materials, and informational sites for the purpose of market�ng Supplier's Agreement with
Sourcewell.
b) Limited Right of Sublicense.The right and license granted herein includes a limited right of each
party to grant sublicenses to their respective subsidiaries, distributars, dealers, resellers,
marl<eting representatives, partners, or agents (collectively"Permitted Sublicensees") in
advertising, promotional, or infarmational materials for the purpose of marketing the Parties'
relationship.Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this section by any of their respective
sublicensees.
c) Use; Quality Contral.
i) Neither party may alter the other party`s trademarks from the farm provided and must
comply with removal requests as to specific uses af its trademarks or logos.
ii) Each party agrees ta use, and to cause its Permitted Sublicensees to use,the other party's
trademarks only in goad faith and in a dignified manner consistent with such party`s use af
the trademarks. Each party may make written notice to the other regarding misuse under
this sectian.The offending party will have 30 days of the date of the written not�ce to cure
the issue or the license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including
Permitted Sublicensees,will have 30 days to remove all Trademarks from signage,websites, and
the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of
suppiiers which may be used until the next printing). Supplier must return all marketing and
promotional materials, including signage, provided by Saurcewell, or dispase of it accarding to
Sourcewell's written directions.
20) Venue and Governing law between Sourcewell and Supplier Only.The substantive and procedural
laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier.Venue
for all legal proceedings arising out of this Agreernent between Saurcewell and Supplier will be in
court of competent jurisdiction within the State of Minnesota.This section does not apply to any
dispute between Supplier and Par�icipating En�ity.This Agreement reserves the right for Supplier and
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Participating Entity ta negotiate this term to within any transaction documents.
21} Severability. If any provision of this Agreement is found by a caurt of competent jurisdict�on ta be
illegal, unenforceable, or void then both parties will be relieved fram all abligations arising from that
provision. If the remainder of this Rgreement is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
22) Insurance Coverage.At its own expense, Supplier must maintain valid insurance policy(ies) during
the performance of this Agreement with insurance campany(ies) licensed or authorized to do
business in the State of Minnesota having an "AM BEST" rating of A-or better, with coverage and
iimits of insurance nat less than the following:
a) Commercial General Liability Insurance, Supplier will maintain insurance cavering its operations,
with coverage on an occurrence basis, and must be subject to terms no less broad than the
Insurance Services�ffice ("ISO") Commercial General Liability Form CGOOQI (2001 or newer
edition), ar equivalent. At a minimum, coverage must include liability arising from premises,
aperat�ons, bodily injury and praperty damage, independent contractors, products-completed
aperations including construction defect, contractual liability, blanket contractual liability, and
persona) injury and advertising injury.All required limits,terms and conditions of coverage must
be maintained during the term of this Agreement.
• $2,500,000 each accurrence Bodily injury and Property Damage
• $1,5QQ,000 Personal and Advertising Injury
• $2,000,000 aggregate for praducts I�ability-completed operat�ons
• $2,OQQ,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish ta
Sourcewell a certificate of insurance, as evidence of the insurance required under this
Agreement. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Str2et Northeast, P.O. Box 229, Staples, MN 56479 or provided to in an
alternative manner as directed by Sourcewell.The certificates must be signed by a person
authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the
required insurance and documentation may constitute a material breach.
c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause.Supplier
agrees to list Sourcewell, including its offiicers, agents, and employees, as an additional insured
under the Supplier's commercial general liability insurance policy with respect to liability arising
out of activities, "operations;' or "work" perfarmed by or on behalf of Supplier, and products
and completed operations of Supplier.The policy provision(s) or endorsement(s) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds.
d) aiver of Subrogafion. Supplier waives and must require (by endorsement ar otherwise) all its
insurers to waive subrogation rights against Sourcewell and other additianal insureds for lasses
paid under the insurance policies required by this Agreement or other insurance applicable to
the Supplier or its subcontractors.The waiver must apply to all deductibles and/or self-insured
reteniions applicable ta the required or any other insurance maintained by the Supplier or its
subcontractors. Where permitted by law, Supplier must require similar written express waivers
of subrogatian and insurance clauses from each of its subcontractors.
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e) Umbrella/Excess Liability/SELF-INSURED RETENTION.The limits required by this Agreement can
be met by either providing a primary policy or in combination with umbrella/excess liability
policy(ies), or self-insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60
calendar days°written notice to the other Party.Termination pursuant to this section will not relieve
the Supplier's obligations under this Agreement for any transac�ons entered with Participating
Entities through the date of termination, including reporling and payment of applicable
Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of
material breach ta Supplier. Notice must describe the breach in reasanable detail and state the
intent to terminate the Agreement. Upon receipt of Notice,the Supplier will have 30 calendar days
in which it must cure the breach.Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the
date af termination, ineluding reporting and payment of applicable Administrative Fees.
Article 3:
Supplier Obligations to Participating Enfities
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering
transactians utilizing the General Terms established in this Master Agreement. Article 1 General Terms
control over any conflict with this Article 3. Where this Master Agreement is silent on any subject,
Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms.
1) uotes to Participating Entities.Suppliers are encouraged to provide all pricing information
regarding the total cost ofi acquisition when quoting to a Participating Entity. Suppliers and
Participating Entities are encauraged to include all cost specifically associated with or included within
the Suppliers proposal and Included Solutions within transaction documents.
2) Shipping, Delivery,Acceptance, Rejecfion, and arranty.Supplier's proposal may include proposed
terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms
af tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the
specific transaction relating to non-appropriation, shipping, delivery, inspection,
acceptance/re�ectian of tendered Solutions, and warranty coverage for Included Solutions. Such
terms may include, but are not limited to, costs, risk of loss, proper packaging, inspeciion rights and
timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice
requirements, replacement, return or exchange procedures, and associated casts.
3) Applicable Taxes. Participating Entity is responsible for natifying supplier of its tax-exempt status and
for providing Supplier with any valid tax-exemption ceriification(s) ar related documentatian.
4) Ordering Process and Payment. Supplier°s ordering process and acceptable forms of payrnent are
included within its Proposal. Participating Entities will be solely respansible for payment to Supplier
and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
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5) Transaction Documents. Participating Entity may require the use af its awn forms ta complete
transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's
standard farm agreements may be offered as part of its Propasal. Supplier and Participaiing Entity
may complete and document transactions ut�lizing any type of transact�on documents as mutually
agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating
Entity must include specific reference to this Master Agreement by number and to Participating
Entity's unique Sourcewell accaunt numk�er.
6) Additional Terms and Condifions Permitted. Participating Entity and Supplier may negotiate and
include additional terms and canditions within transaction documentation as mutually agreed. Such
terms may supplant or supersede this Master Agreement when necessary and as solely determined
by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating
Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited ta transaction cancellation, dispute
resolution, governing law and venue, non-appropriation, insurance, defense and indemnity, force
majeure, and other material terms as mutually agreed.
7) Subsequent Agreements and Survival.Supplier and Part�cipating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master
Agreement as mutually agreed. Such agreements may provide for a performance period extending
beyond the full term of this Master Agreement as determined in the discretion of Participating
Entity.
8j Participating Addendums.Supplier and Participating Entity may enter a Participating Addendum or
similar document extending and supplementing the terms of this Master Agreement to facilitate
adoptian as may be required by a Participating Ent�ty.
Saurcewell Alamo Group Texas LLC
Signed by: Signed by:
,�,V�,�� ���.wa�.#��j �u{�u. �oV'U�,if b
COFD2A139D06489... 1DB07A6E36D54EF...
By: By:
Jeremy Schwartz Keith Farcinito
Title: Chief Procurement Officer Title: President
5/13/2025 � 12:06 PM CDT 5/13/2025 � 9:42 AM CDT
Date: Date:
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RFP 032525 - Road Right-af-Way Maintenance Equipment
ver,dor Deta'IS
Company Name: Alama Group(TX)ING
Does your company conduct
business under any other name?If ALAMO INDUSTiAL
yes, please state:
1502 E.WAI�NUT STREET
Address:
SEGUIN,TX 78155
Contact: Nathan Moczygemba
Email: bids@aEamo-group.com
Phone: 830-372-9637
HST#:
Submission Details
Created On: Wednesday February 05,2025 14:2Q:54
Submitted On: Monday March 24,2025 16:42:16
Submitted By: Nathan Maczygemba
Email: bids@aEamo-group.com
Transaction#: 80df1fb4-32b7-40c5-Sd75-5acc92a07cc3
Submitter's IP Address: 147.243.190.51
- - _ -- -
Bid Number: RFP Q32525 Vendar Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
Specifications
Table 1: Proposer ldentity Authorized Representatives (Not Scored)
General Instructions(applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response withaut also providing a substantive response. Do not leave answers blank; respond"N/A"if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification af all parties responsible for providing Solutions under a resulting master
agreement(s)(Responsible Supplier)� Proposers are strongly encouraged to include all patential R�sponsible Suppli�rs including any
corporate affiliates, subsidiaries, Q.B.A., and any other authorized entities within a singular proposal.All informatian required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individtaally and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
M#em Questi�n Response*
1 Provide the IegaB name of the Proposer Alamo Group Texas ��C �
authorized to submit this Proposal.
2 In the event of award, is this entity the Yes
Responsibie Supplier that wfll execute the "
master agreement with Snurcewell? Y or N:
3 Identify all subsidiaries, D.B.A., authorized Alamo Industrial, Mantis, Terrain King, Tiger
affiliates, and any other enti#y that will be
responsible for offering and performing delivery
of Solutions within this Proposal (i.e.
R�spansible Supplier(s) that will execute a
master agreement with Sourcewell).
4 Provide your CAGE code or Unique Entity± 6RAY2
Identifier (SAM):
5 Provide your NAICS code applicable #0 333111
Solutions proposed.
6 Proppser Physical Address: 1502 E. Walnut �t. �
Seguin, TX 78155
7 Proposer website address (or addresses): www.alamo-industriaLcom, www.mantisprimemower.com, www.terrainking.com, �.
www.tigermowers.com
8 Proposer's Authorized Representative (name, Keith Forcinito � President'
title, address, email address & pnone) (The 1502 East Walnut St B Seguin, TX 78155
representative must have authority to sign kforcinito@alamo-group.com I 830-372-148a �
the "Proposer's Assurance of Compliance"ion
behalf af the Prapaser):
9 Proposer's primary contact for this proposal Nathan Moczygemba I Contract Administrator
(name, title, address, email address & phone): 1502 East Walnut St ( Seguin, TX 78155
bids@alamo-group.com � 830-372-9637.
10 Proposer's other cantacts for this proposal,j if Dave Burkhart � Sales/Marketing Caordinator
any (name, title, address, email address & 33d1 North Louise Avenue � Siaux Falls, SQ 57107
phone): dburkhart@tigermowers.cam ( 605-261-8�33
�
Scott Cariviere � Director of Sales and Marketing
3301 North Louise Avenue, I Sioux Falls, SD 57107
slariviere@tigermowers.com � 605-261-7771
Table 2A: Financial Viability and arketplace Success (50 Points, applies to Table 2A and 2 )
L�ne �ues#�on R�spon;���
lt�m
Bid Number: RFP Q32525 Vendor Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
11 Provide a brief history of your company, A Legacy of Innovation and Excellence in Vegetation Management
including your company's core values, Since 1969, Alamo Group Texas LLC has been a global Ieader in the design,
business philosophy, and industry longevity manufacture, and distribution of high-quality mowing and vegetation management
related to the requested Solutions. solutions. Through its brands—Alamo Industrial, Tiger, Terrain King, and Mantis---the
company has consistently delivered cutting-edge technology, durability, and safety-
focused innovations to serve government agencies, agricuitural sectors, and
commercial markets.
From developing the first 15-ft flex-wing mower and telescopic boam mawer in 1969
to pione2ring remote-controlled #ooi carriers with a Trimble navigation system in 2019,
Alamo Group has continually redefined the industry. Qur solutions include tractor-
mounted, truck-mounted, prime mover-mounted, and remote-controlled mowers, brush-
cutters, and vegetatian maintenance equipment, designed ta ensure safety, efficiency,
and longevity.
Our core values drive our success:
Teamwork – Fostering strong working relationships, open communication, and
innovative customer solutions.
Quality Products – Gommitment to superior materials, professionalism, and safety.
Positive Relationships – Maintaining and expanding customer partnerships for
continuous growth.
Our business philosophy aligns with its vision: to be the leader in the industrial
mowing market by providing high-quality, user-friendly equipment that meets the
evolving challenges of right-of-way and roadside vegetation management.
Industry Longevity and Safety Leadership
As a member of Alamo Group Inc. (NYSE: ALG)—a corporation encompassing 42
companies across North and South America, Europe, and Australia—our brands
stand at the forefront of infrastructure maintenance and agricultural solutions. We
support our customers with a full OEM parts inventory, expert technical support, safety
training, and a highly skilled sales force, ensuring lifecycle support for our equipment.
Alamo Group Texas has a well-es#ablished authorized dealer channel of nearly 900
lacations in North America who are held and trained to the same high-Ievel
standards we expect of everyone representing aur company.
Alamo Group's cammitment to peaple and safe#y is unmatched.
Every day, we design, build, test, and innovate—ensuring our products provide a
ciear, safe path wherever our customers need to go. Our iegacy of engineering
excellence and customer-driven solutions continues to define us as the industry leader
in roadside vegetation management and mawing equipment.
12 What are;your company's expectations in the If awarded; Alamo Group Texas will continue leveraging the Sourcewell cantract as
event of an award? our lead procurement vehicle, ensuring streamlined purchasing far our customers. Our
cornrnitment includes:
Maintaining Sourcewell as the Preferred Gonfract – We will priaritize Sourcewell
over other'�coopera2iv�, state, and local contracts, ensuring consistency and ease of'
use for members.
Expanding Product Offerings - As our product line grows, we wifl integrate
additiona( �qu�pment, services, and�i training��prograrrtis to ent�anee solutions fgr
members. '
Educating Mernbers & Dealers – Our tearn wifl activ�ly work with Sourcewell
mernbers, `providing training and support to ensure they maximize the banefits of the
contract. Wa will also continue training our dealer network to align with our contracf
strategy.
Bncreasing Market F�resence – We will expand'our r�ach, particularly in`Canada,
through RMA, GANQE, and provincial independent associations that recognize
Sourcewell contracts.
Strategic Marketing & �utr�ach – Qur award will be promoted through
Sourcewell literature, social rnedia, website content, and industry events, reinforcing ,
the value of our solutians.
Last year o�er 20% of our total sales were generated through Sourcewell, making it
a critical driver of growth. Our tearn has seen firsthar�d how the contract simplifies
procurement for government entities; ensuring they receive high-quality products at
competi#i�e prices.}We believe that'cantinuing with Sourceweli will allow us to further
inGrease sales, enhanc� brand recagnition, and prouide unniatched value to'�rnembers.
We look torward to the �pportunity ta continue #his;pattnership, leveraging the
strength and reputation of Sourcewell to drive growth, efficiency, and customer
satisfaction across`North America. '
13 Demanstrate your financial strength and Alamo Group Texas LLC is a member of Alamo Group, a publicly traded company
stability with meaningful data. This could on the
include such items as financial statements, New York Stock Exchange since 1995. We are including our financials at our Group
SEG filings, credit and bond ratings, Ietters Ievel. See attachments of our Annual Report and SEC 10K.
of credit, and detailed reference letters. �
tlpload supporting documents (as applicable)
in the document upload section of your
response. DO NOT PROVIDE ANY TAX
INFORMATION OR PERSONALLY
IDENTIFIABLE INFORMATION.
14 What is your US market sh�re for the Our market share on tne protlucts we are proposing in the US is 7Q%. �
Solutions'that you are proposing?;
Bid Number: RFP 032525 Vendor Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
15 What is your Canadian market share for the Our market share on the products we are proposing in Canada is 35%.
Solutions that you are proposing?
16 Disclose all current and completed bar�kruptcy Not Applicable.
proceedings for Proposer`and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the pendency
of this RFP evaluatfon.
17 How is your organization best described: is it Alamo Group Texas LLC is best described as a manufacturer and service provider
a manufacturer, a distributor/dealer/reselBer, or that designs, produces, distributes, and supports high-quality mowing and vegetation
a service provider? Answer the question that management solutions. We operate under the brands Alamo Industrial, Tiger, Terrain
best applies to your organization, either a) or King, and Mantis.
b). Sales and Service Model
a) If your company is best described as a We maintain a direct sales and service force while also leveraging an independent
distributorldeaBer/reseller (ar similar entity), dealer network to ensure comprehensive customer support.
provide your written authorization to act as a Qur sales team consists of inside and outside sales employees who work
distributor/dealer/reseller for the manufacturer closely with independent dealers and customers.
of the products proposed in this RFP. If Territory managers spend 90% of their time on the road, strengthening
applicabie, is your dealer network reiationships and assisting customers in selecting the right products.
independent or company owned? We immediately introduce a local dealer to collaborate with our sales staff and
b) If your company is best described as a customers, ensuring a seamless purchasing experience.
manufacturer or serviee provider, describe Our field sales team supports 286 dealer organizations with 897 locations
yaur relationship with your sales and service acrass the U.S. and Ganada.
force and with your dealer network in Authorized dealers sell directly to government agencies and provide localized
delivering the products and services proposed service.
in this RFP. Are these individuals your Our dealers are well-established in the agricultural, municipal, and construction
employees, or the employees of a third party? equipment sectors, broadening our market reach.
Service & Support
Qur customer service, technical support, production, and engineering teams
provide direct assistance to dealers and customers.
Independent dealers serve as the first point of contact, ensuring Iocal service
and QEM parts availability.
We provide ongoing technician training, operator manuals, and service guides to
dealer service teams.
Each dealer is assigned a dedicated factory service representative to streamline
communication and troubleshooting.
Our factory technicians are available for an-site support and in-house
troubleshooting when needed.
Dealer Network and Expectations
We consider our independent dealers an extension of Alamo Group Texas and
require them to me2t specific qualifications and sales targets to represen# our
products.
AII dealers must have a dedicated team focused on government sales and
service to ensure high Ievels of expertise and customer support.
By integrating the expertise af our employees with the strength of our
independent dealer network, we provide world-dass solutions, industry-leading service,
and long-term product support to municipalities, agricultural producers, contractors,
and government agencies throughout North America.
18 If applicable, provide a detailed explanatian Alam� Group Texas manufactures alI of its;products to adhere to ail specifications of
autlining the licenses and certifications that the SAE, ASAE, and ANSIi Standards af Industrial Mowing Equipment. These
are both required'to be held, and actually standards assure th� customer and'the public that our equiprnent pro�ides the
held, by your organization (including third highest d�gree of safety and durability. We emplay five licensed Professional
parties and subcontractors that you use} in Engineers'(PE) to support the legitimacy of'safety, quality, and durability in our
pursuit of the business conternplated by this product designs. To develop great praducts; you need to be profieient and an expert
RFR. in the use of development;software. We have faur licensed Certified 50LIDWORKS'
Professianals (CSWP) to mainfain an expertise in the use of the software.
Maintaining proper accounting compliance at Alamo Group Texas is essential for us
and with our government customers. We aiso ernploy 2 CPA's (Certified PubCic
Accountant} who works closely with' our Alamo Group accounting team to rnaintain '
compliance, conduct internal and external audits and provides direction on maintaining
proper audit trails and docurnents.
19 Disclose all current and past debarments or Not Applicable.
suspensions for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
or suspension status any time during the
pendency of this RFP evaluation.
Bid Number: RFP Q32525 Vendor Name: Alama Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
20 Describe;any releuanf industry awards or Alamo Group Texas has spent the last yeae partnering with local manufacturing
recognition that your company has received in ernployers to establish the'first FAME (Federation for Advanced Manufacturing
the past five years. Education) chapter within our area,;the TX `Lonestar FAME Ghapter. In this newly
established program, we ha�e successfully assisted in the opening of a satellite
campus of Texas State Teehnical Goilege (TSTC) within our neighboring New
Braunfels community. We as an organization are spansaring, a student to compiete
their Associat�s in Advancetl Manufacturing Degree; while working and training within
our factary`along the way. We are also one of the founding members of our Iocal
high schoaPs �onstruction Trade Booster Club, donating to he(p purchase tools for ;
the school;s growing trades program. These students were;given ai Variety of
necessary tools that t�ey will use thraughout their high schaols' years within the
program and will be allowed to keep them`after th�y graduate and step inta the
workforce.
21 What percentage of your sales are to the Our primary customer base has been the government and 95% of our sales and
governmental sector in the past three years? services support government agencies at the federal, state, city, county, township and �
provincial levels.
22 What percentage of your sales are to the' Since our'praducts!are rnainly industrial mowing equipment approximately 5°lo ar�nualiy �
education' sectar in the past three years?< of our sales are to educatianal entities and' schoal districts.
23 �ist aIl state, cooperative purchasing List of contracts and their sales volume for the last 3 years.
agreements that you hold. What is the annual Sourcewell $58,398,484.43
sales volume for each of these agreement MD Sourcewell Piggyback $2,414,718.05
over #he past three years? NY Sourcewell Piggyback $2,896,785.53
BuyBoard $6,474,148.01
AL State $208,385.73
AZ State $92,087.59
FL Sheriff $9,127,744.08
GA State $1,966,250.63
II State $186,368.80
W State $37,310.82
KY Sate $2,489,130.64 �
�A State $3,310,433.50
MN State $49,523.03
MS State $1,753,847.49
NC State $84,641.80
OH DOT $1,152,342.80
OH STS $3,568,048.17
OK State $388,792.59
PA State $14,569,418.10
SC State $412,797.12
VA DOT $15,426,417.83
WA State $2,012,004.21
24 List any GSA cantracts or Standing Offers Three of our dealers represent our products on their GSA contract. Here is their
and Supply Arrangements;(SOSA} that you sales volume for the last 3 years. !
hold. What is the annual sales valume for 1. Earle Kinlaw Associates' (EKA} - $1,080;96928
each of these contracts over the past three 2.;Federal'Contracts Corp (FCC) - $258,536 77
years? 3. Rippeon Equipment - $ 393,337.96
Table 2 : References/Testimanials
Line Item 25. Supply reference infarmation from three customers who are eligible ta be Sourcewel! participating entities.
Entity Narne� Cunt�cr Name* Phone Nurnber*
Waukesha, WI Tom Zembruski 262-896-8384 �
Marin County Sean Cineili 415-473-6358
Town of Clifton Park, NY Tark Crateau 518-538-0521 �
Florence County'Public Work Travis Wilk�s 843-373-3868
Table 3: Ability to Sell and Deliver Solutions (15Q Points)
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Ganada, as applicable.Your
response should address in detail at least the following areas: locations of your network of sales and service providers,the number of
workers(full-time equivalents)involved in each sector,whether these workers are your direct employees(or employees of a third party),
and any overlap between the sales and service functions,
Lrne �uestion Respons�*
Ifiem
Bid Number: RFP 032525 Vendor Name; Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
26 Sales force. Our North American sales team includes our President, a Director of Alamo Industrial,
Tiger and Terrain King Sales, a Director of Mantis SaBes, 8 Territory Sales Managers,
1 Contract Administrator, 1 Sales Order Administrator, 1 Sales and Marketing
Coordinator and 1 Marketing Specialist.
Our dealer channel sales teams consist of at Ieast one focused on government sales
with their teams supporting them. Many of our multi-location dealers will have at least
one salesperson focused on this market at each location. Presently we have nearly
900 dealer Iocatians serving North America. Most customers will work directiy with
aur dealer channel and as a result we value their Iocal presence and support them
with 1) a direct line into our factory teams, 2) product and cantract training, 3)
marketing materiais, 4) presence at events and shows and 5) ali remaining support
throughout their selling process.
Our President has developed great reiationships with not only our dealers but with the
decision makers at the various Ievels of government. Our Territary Sales Managers are
involved in all sales from specification, product selection, quating and delivery with our
dealer. Our sales and service teams work together to make sure the customer is
talking to the right team to quickly get to a solution of their need.
27 Describe the neiwork of Ruthorized Sellers Alarna Group Texas operates a comprehensive network of 286 Authorized D�aler
who wil( dafiver 5olutions; �ncluding dealers, organizations, encompassing<897 dealer loca�ions thrbughout�the United States and ��
distnbutors, reselfers, and other distribution Ganada. 4ur Authorized De�lers specialize in addressing the�vegetafian management'
rnethods: needs of city, county, and state governmental entities within their designated territories'.
Qur�dealer and distFibution model is��built around dedicated governmental sales
specialists. Each dealer has;personnel wht� focus exelusi�ely on sales, praduct and
custorner support, and the marketing af aar solutions: Both Alama Group Texas and
our dealers actively participate in uendor prograrns, such as H2C� and Sourcewell
Academies, to contirivally enhance their expertise and foster connections with other
vendors in the industry.
Our'dealers are required ta �arry standard turnkey inuentory, typically consisting of a !
tractnr or prime mo��r with the mower atfachrnent pre-installed. Recognizing that many
customers order equipment based on their existing tractors ar prime 'movers,'our
dealers maintain flexible inuentories capable of accommodating hundreds of potential
configurations. Additionally, key dealers across North Arnerica s#ock larger inventory
levels, allowing us to quickly reallocate equiprnent to Ilmeet urgent customer demands.`
To further support customers, all dealers parficipa#e in aur Annual OEM Parts Stacking
Prograrn, ensuring quick access to essential'parts and reducing dawntirne. Many
dealers �Iso rnanage on-site customer inventory programs to keep necessary parts
readiEy available, With nearly 900 dealer Iocations positioned throughaut North Amarica,
of virhorn ha"ve partnered with us for�over 15:�years, our network pro�id�s extensiv�
coverage antl deep product�"knowled�e, ensuring reliable, expert servcce�
By maintaining a robust deaier network supported by;well-rnanaged inventory,,
dedicak�d speeialists�, and supenor eustomer'service standards, Aiamn Group jTexas �i
ansures consistent product availability and dependable service throughout North
America.
Bid Number: RFP Q32525 Vendar Name; Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
28 Service force. Alamo Group Texas operates a factory-trained service force in collaboration with our
286 Authorized Dealers, covering 897 Iocations throughout North America. This
expansive service network is designed to deBiver camprehensive technical support
thraugh a cambination of dealer technicians, factory representatives, and mobile
service teams, all focused on ensuring minimal downtime for our customers.
Our customer support staff is available from �:00 AM to 5:00 PM to handie product
support inquiries. When necessary, we deploy mobile technicians who travel directly to
authorized dealers or customer Iocations to address product concerns ar technical
issues on-site. Our factory technicians, with over 100 years of combined experience,
ensure that service needs are handled quickly and effectiveiy. Each Authorized Dealer
aiso maintains trained service technicians ready to assist customers as needed.
We foilow an integrated sales and service approach, guided by the beiief
that "Service is what sells the next mower." Our sales and service teams collaborate
ciosely to ensure a smooth transitian from equipment purchase ta ongoing
maintenance. Many of our service personnel are also involved in saies, giving
customers aceess to knowledgeabie experts at every stage of their ownership
experience.
For tecnnical support, we have a highly trained team of representatives, each assigned
to specific geographic regions to provide localized assistance. Each dealer is
connected with a dedicated representative, streamlining communicatian and ensuring
quick service resolutions. These representatives assist with everything from OEM parts
identification to ordering support. Additionally, we ofFer anline technical support for both
dealer and customer technicians, enabling real-time troubleshooting. This team is Ied
by our Customer ServicelProduct Manager, who brings engineering expertise to guide
the support process.
Our service capabilities extend to on-site and field visits. When complex
troubleshooting or issues arise beyond a dealer's scope, our factory service team is
ready to travel to the dealer or custamer location. Dealers are required to meet
specific service standards, including maintaining a service truck for fieid repairs,
meeting facility size requirements appropriate to the equipment supported, and
employing at least three #rained service technicians capable af diagnosing and
repairing our machinery.
To further strengthen dealer perfarmance, we provide extensive hands-on training and
ongoing troubleshoating support. Dealers are equipped with technical manuals,
instructional videos, bulietins, and online resources to help them diagnose and resaive
issues efficiently. Our complete factory team is committed to backing our dealers with
the necessary tools, expertise, and resources to deliver industry-leading service.
While customers typically rely on their local authorized dealer for service, we also offer
direct customer support when needed. Customers may reach out to us directly for
troubleshooting, repairs, or service guidance, bypassing the dealer network if preferred.
Through our robust dealer service network, knowledgeable factory representatives, and
mobile technical teams, Alamo Group Texas is dedicated to providing exceptional
service and minimizing equipment downtime for customers throughout North America.
29 Describe'the ortl�ring �aracess. If orders will Alamo Group Texas streamlines the ordering process'through;the 5oureewell contract,
be handled by distributors, dealers or allowing custamers to purchase equipment di�ectly frorn the factory with ease and
others, expiain the r�spective rales of the efficiency. The process begins when'customers engage with our sales team and Cheir
Praposer and others. local Authorized Dealer to select the;appropriate equipment far their needs. Territory
managers are available to assist with contract eligibility, pricing, and ensuring<product'
compatibility: For customers who are not yet'Sourcewell members, we provide
guidance on the benefits of inernbership andl how to enrolL
Qnce the right equipment is $elected, we pro�ide a detailed quate that inciudes the
Sourcewell contract nurnber, the customer's rnernbership nurnber (if applicable), and
the offici�l price pages. Customers then issue a purchase arder {PQ) directly;ta the
fact�ry, with a coy;sent for'tracking purposes to en�ure smooth processing. .
After receiving the order, our team verifies all membership details, customer
information, and equipment compatibility. Each order is assigned a Sourcewell-specific
tracking code and is processed through t�ur manufacturing system accordingly':
Bid Number: RFP Q32525 Vendar Name: Alamo Graup (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
30 Describe in detail the process and Since 1969, Alamo Group Texas has maintained a dedicated customer service team
procedure of your customer service committed to providing instant or same-day responses to customer needs. Our primary
program, if applicable. Include your goal is to ensure quick resolutions, continuous communicatian, and long-term customer
response-time capabilities and satisfaction. We achieve this through multiple service channels, including phone, email,
commitrnents, as well as any incentives that our website, and a dedicated customer service portal.
help your providers meet your stated Customers can easily reach us by phone or email, ensuring immediate access to a
seneice goals or promises. service representative. Additionally, our website offers downloadabBe parts and service
manuals, while our custamer service portal allows custamers to submit service
requests and track their pragress. Typically, customers initiate service requests through
their Iocai Authorized Dealers, who provide first-Iine suppart. In cases where the
request exceeds the deaier's expertise, the dealer has direct access ta their assigned
Alamo Group Texas customer service representative for further assistance.
All customer ir�quiries are logged into our computer system, enabling multiple team
members to review and follow up withaut requiring the customer to repeat their issue.
Tnis streamlined process ensures smootn communication and effective issue traeking.
Eacn dealer and customer is assigned a dedicated customer service representative
familiar with their equipment, service history, and unique needs, allowing for quicker
issue resolution and personalized service. We commit to responding to initial service
requests within 90 minutes and providing daily updates until the issue is fully resolved.
Our customer service and technical support representatives have direct access to
engineers, product managers, and production floor teams, allowing us to accelerate
troubleshooting and deliver timely solutions. Additionally, our team regularly visits
dealers and customers to strengthen relationships and proactively identify potential
service trends before they become larger cancerns.
Parts and service fulfillment is another key element of our support structure. Qrders
placed through our online shopping cart by 1:30 PM CST are processed and shipped
the same day. In cases where immediate shipment isn't possible, customers receive
prompt delivery confirmations with estimated arrival times. Our current on-time parts
delivery rate averages over 90%, reflecting our commitment to reliabiiity and efficiency.
Our team of over 25Q employees is dedicated to supporting both dealers and
customers. We continuously monitor service trends and address issues proactively to
prevent widespread challenges. Through real-time request tracking, personalized
support representatives, and efficient parts distribution, we consistently deliver a high
level of service that builds customer loyalty and encourages repeat business.
At Alamo Group Texas LLC, customer service is more than just answering calis—iYs
about delivering solutions, ensuring maximum uptime, and fostering long-term
relationships with our dealers and customers.
31 Describe your abi(ity and willingness to ' We ha�e a;proven irack record of taking care of the customer fram the first phone
provide your produets and services to calf'�#a seve�al years after tFte sale. We have a weli-established dealer charrn�l and ��
Saurcewefl participating entities. highly knawledgeable factary support: We have developed the key aspects ofi support
for the government market. We knaw how to work with dealers, operatars, buyers, flaet �'
managers, purchasing directbrs, and�a(I ather go�ernment positions to'identify,`select, ��
train, educate, operate, and service our equipment and utilize our Sourcewell award.
Our network allows us ta provide the salas, service, and customer suppart throughout
the entire US.
32 Describe your ability and willingness to Alamo Group Texas is fully committed and well-prepared to provide our products and
provide your products and services to services to Sourcewell participating entities throughout Ganada. We operate ane of the
Sourceweli participating entities in Canada. largest and most established equipment dealer networks in Canada, spanning multiple
provinces and featuring best-in-dass dealers who specialize in vegetatior� management
salutions. Our factory support extends seamlessly into Canada, ensuring that both
dealers and customers receive the same high level of service and technical assistance
as we provide in the United States. While certain areas of Canada may have limited
demand for our equipment, we have strategically built a strong dealer presence in
regions where our products are needed most.
We understand that the vegetation management challenges faced in Canada are very
similar to those encauntered in the U.S., and we are fully equipped to meet these
needs with our camprehensive product lineup. Through our extensive dealer network,
ongoing factory support, and unwavering commitment ta customer service, we ensure
that Canadian customers benefit from streamlined ordering, efficient delivery, and
reliable post-sale support under the Sourcewell contract.
Alamo Group Texas is eager to leverage the Sourcewell contract to deliver efficient,
cost-effective solutions to municipalities and government entities across Canada. Our
experience, combined with our broad dealer coverage and full factory backing,
positions us as a trusted partner for Sourcewell participants #hroughout the country. By
integrating dealer expertise, direct factory support, and a proven lineup of vegetation
management products, we are fully capable and committed to serving Canadian
Sourcewell members with the same Ievel of excellence and reliability that defines our
service in the United States.
33 Identify any geographic areas of the United We can fully serve aIi geographical areas af the US and Canada having a need for
States or Canada that you will NOT be fully caur'equipment. *
serving through the propC�sed agreernenf.���
Bid Number: RFP 032525 Vendor Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
34 Identify any account type of Participating We can fully serve all government, education, and non-profit agencies if we are
Entity which will nat have full access to awarded a Sourcewell contract.
your Solutions if awarded an agreement,
and the reasoning for this.
35 Define any specific requirements or We<can fully serve all entities in Nawaii, Alaska and in US territories'; we ha�e no
restrictians that would apply to our resti-ictions.
participating entities in Hawaii and Alaska
and in US Territories.
36 Will Proposer extend terms of any awarded We can extend our terms of any awarded master agreement to nonprofit entities. �
master agreement to nonprofit entities?
Table 4: arketing Plan (100 Points)
;Item �u�stNc�r� R�span�e�
37 Describe your marketing strategy for Alama Group Texas employs a comprehensive and proactive marketing strategy designed
promoting this opportunity. Upload to promote the Sourcewell contract. Our primary objective is to maximize contract utilization,
representative samples of yaur streamline the purehasing process for customers, and ensure broad awareness and
marketing materials (if appiicable) in adoption among eligible entities.
the document upioad section of your To build brand integration and awareness, we prominently feature the Sourcewell lago and
response. contract number on our printed literature, brochures, and nandouts. These identifiers are
also included in advertisements targeting county and municipal audiences, as well as
prominently displayed at the top of the awarded contract page on our website for easy
customer access. Additionally, we actively promote the contract at local, regional, and
national trade shaws. Sourcewell-branded materials such as flags, banners, and booth
displays are used to increase visibility and reinforce the contract's value to attendees.
Our digital marketing strategy further supports this effort. We maintain regular social media
campaigns across platforms like Facebook, �inkedin, and Instagram, particularly following
contract awards. These posts are designed to educate customers on the benefits of the
contract, highlight success stories, and drive engagement. Dedicated Sourcewell pages on
our company brand websites are optirnized with search engine best practices, ensuring
customers can easily locate relevant contract information.
Sales team and dealer training are integral components of our strategy. We provide our
saies teams and dealers with thorough training focused on emphasizing the contract's
benefits, helping prevent customers from needing to pursue a traditional 3-bid procurement
process. The training includes information on the time and cost savings achieved through
Sourcewell's pre-approved RFP process, guidance on identifying and engaging agency
decision-makers, and strategies for leveraging reiationships with ather Sourcewell vendars. �
Supporting materials such as the Sourcewell Cooperative Purchasing Reference Guide,
branded desktop flags, customizable deaEer flyers, current member iists, vendor logo
summaries, and direct links to Sourcewell contract documents are distributed to equip the
team efEectively. Our Dealer Portal serves as the central hub where internal teams and
dealers can access detailed Sourcewell resources, ensuring seamless contract adoption.
We maintain continuous customer engagement and pramotion of the contract by sharing
periodic updates and notices with dealers, internal teams, and customers. Regular
communication with our Sourcewell contract manager keeps us informed of the latest
updates, allowing us to relay this information to our stakeholders promptly. We also
collaborate with Sourcewell teams to support contract adoption efforts when additional
assistance is required. In addition, we target new markets by conducting outreach to
agencies interested in piggybacking the contract, simplifying their purchasing process.
Our contract implementation plan is activated immediately upon receiving a contract award.
We notify all dealers, internal teams, and our customer database about the contract details,
followed by targeted email and social media campaigns that highlight the advantages of the
Sourcewell contract. Visibility is further enhanced across our websites, brochures, and sales
materials. Comprehensive training sessions ensure that alI sales channels are prepared to
promote and adopt the contract effectively.
In conclusion, our integrated marketing strategy ensures maximum visibiiity, training, and
adoption of the Sourcewell contract. Through strategic branding, digital outreach, continuous
dealer education, and proactive customer engagement, Alamo Group Texas remains
dedicated to driving contract utilization and purchasing efficiency for Saurcewell members.
Bid Number: RFP Q32525 Vendor Name: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
38 Describe your use of technology and Alamo Group Texas utilizes technology, digifal data, and social media fo enhance rnarketing
digital data {e.g.; social media, i effectiveness, custorner engagement, and contract utilization. Our approach integrates search
metadata usage)`to enhance engine optimization (SEO), CRM systems; social rnedia, email rnarketing, and real-time
rnarketing effectiveness. digital tools to improue outreach, streamiine the customer experience, and'prornote the
Sourcewell contract effectively.
We haVe optimized our website to improve its organic search rankings, making it'easier
for customers to find contract details and purchasing steps. Enhancements include better
content structure, improved user experience (UX),;and metatlata adjustments that baost
visibility in search results: Customers can'also access downloadable product leaflets,
informational brochures, and third-party links to get real-time infarrnafion abaut our products
and s�r�ices.
Our Customer Relatianship Management (CRM) system, Salesforce.cam, allows us to track
cusfomer interactions and purchasing patterns whiBe irraproving lead management and
targeted autreacn. A sales data dashboard provides real-time insights into'customer needs;
sales trends, and' cantract usage,;helping us fiocus our marketing efforts more effectively,
We act�vely engage with customers through social media ;platForrns, includxng Facebook,
Linkedln,'and instagram, .where we showcase procluct deliveries, customer��training �vents, i
and cantcact benefits. We also promote the 5ourcewell contract through these channels,
ensuring it rernains visible to potential buyers. Additionally,;we share Sourcewell content and
cro�s-pramote with other vendors to increase contract awareness and adoption.
For customer support and real-time collabaration, we use Microsoft Teams to facilitate
virtual sales meetings, custarner service discussions, and liwe troubleshooting. Gustomers
and deal�rs can share photos, �ideos, and real-tirne diagnostics, allawing our tearn to
provide quick and effective salutions. We'also provide an extensive library;of technical
resaurces, including operator m�nuals, service guides, and �AQs, available online for easy
access.
To simplify the ordering process, we ha�e developed Sourcewellyspecific quote sheets,
ensuring;quick and accurate ordei� processing. Adi�itionally3 our tlealer porkal contains all
necessary cantract docurnents and resources, making it easy far our dealer network ta
assist customers with Sourceweli purchases.
By integrating SEO, CRM systems, social media,;email marke#ing; and real-tirne digital
tools, Alamo Group Texas makesi it easier for customers ta access information, make
informed purchasing decisions, and fully utilize the Sourcewell contract. Our data-driven and
technology-enhanced approach ensures we remain responsive to customer needs while
continuously impraving engagement and ser�rice delivery.
39 In your view, what is Saurcewell's role Sourcewell plays a key role in promoting cooperative purchasing agreements by providing
in promo#ing agreements arising out of brand recogni#ian, marketing support, cantract guidance, and lead generation. Their
this RFP? Haw will you integrate a resources and expertise help vendors Iike Alamo Group Texas expand contract utilization
Saurcewell-awarded agr2ement into and reach more government and educational customers.
your sales process? We expect Sourcewell to keep us informed ebout contract acceptance updates, lead
apportunities, and piggyback awards. Additionally, their continued marketing support through
ca-branded materials and event promotions will strengthen our outreach. We would also
benefit from training assistance, best practice insights, and coliaboration opportunities with
other suppliers to enhance contract adoption.
Alamo Group Texas fully integrates Sourcewell into our sales strategy by leveraging its
strong reputation and cooperative purchasing benefits. Our sales team and dealer network
actively promote Sourcewell through print ads, social media, trade shows, and direct
customer engagement. We will continue to develop marketing materials highlighting the
Saurcewell contract and ensure it is introduced at every opportunity as the most cost-
effective and efficient purchasing method for our customers.
By maintaining close collaboration with Sourcewell, participating in H20 forums, and using
their resources and insights, we will drive greater contract adoption and ensure a seamless
purchasing experience for Sourcewell members.
40 Are your Solutions available through Gurrently e-procurement is not available on our produets, Alamo Group Texas believes our'
an e-procurement t�rdering process? If praduct line requires hands-an personaB service for the sale of products at the customer
so, describe your e-procurement level. With the wide �ariety ofi right-of-way mowing equipment and infinite problerns with
systern and haw gavemmental and vegetation rnanagement we feel we cannat pro�ide the best customer service with'e-
educational customers hai�e used'if, procurement at this time. 0ur products are procured through our Autharized D�:aler network.
We work directly with oue autharized dealers and customers to give the best customer
service to pro�ide the solution to the customer's most difficult problems and exceed the
custorner`s expectatians.
Table 5A: Value-Added Attributes (100 Points, applies to Table 5A and 5B)
#em +�uesti�n Resp�nse"
Bid Number: RFP Q32525 Vendar Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
41 Describe any product, equipment, Alamo Group Texas is committed to providing high-quality training programs to ensure
maintenance, or operator training operators and maintenance personnel can safely and e�ciently use our equipment. Our
programs that you offer to training covers product selection, operation, maintenance, and safety procedures.
Sourcewell participating entities. Training often begins during product demonstrations conducted jointiy with our Iocal dealer.
Include details, such as whether This allows decision-makers, operators, and maintenance technicians to gain hands-on
training is standard or optional, experience in product selection, safe operation, and maintenance at no cost. Once a
who provides training, and any purchase is made, a required no-cost training session is provided again at delivery for all
costs that apply. personnel who wilB operate, maintain, or work near the equipment. Customers can request
additional Qperator and Safety Training throughout the Iife of the equipment.
Some customers prefer to perform their own maintenance, particularly after the warranty
period. To support them, we offer fuli factory support for troubleshooting and Pinding solutions.
Through our parent company, Alamo Group, we offer Traetor Mower Operator Safety Training
(TMQST) to help operators safely use heavy equipment and understand general maintenance
requirements. TMOST training is available at local dealerships, agency sites, and has recently
expanded to online modules. The training indudes hands-on operations, cavering aII aspects
of mowers, mowing chailenges, and best practices for operator and public safety. This
specific training is typically an all-day course held at a dealer or customer location.
TMOST training carries an additional cost, which depends on factors such as location,
number of students, online vs. in-person sessions, and the level of training requested. Pricing
is determined based on these specifics.
Additional advanced training programs can be arranged based on customer needs. Training
is designed to be flexible, with options for in-person and online instruction.
For more details or to schedule training, Sourcewell participants can contact their Iocal
dealer or representative.
42 ' Describe any technoBogica( Alamo Group Texas is carnmitted to technological innovation, integrating aduanced
' advances fhat your proposed engineering and design to enhance efficiency, safety, and performance in vegetation
Salutions offer.' management equipment.
Our mowers incorparate state-af-the-art high'-pressure hydraulic cornponents and besf-in-class
variable piston purnps, whieh optirnize fuel efficiency' and deliver greater horsepower than any
other mowers on the market. These aduencements help aperators conserve fuel while
maximizing' performance in'demanding canditions.
Through collaboration with Alamd Group cornpanies`in the U.S. and Europe, we ha�e
developed advanced cutting technology that leads the industry in vegetation management. Our
commitrnent to safety is evident in our in#egration of machine language safety protocols,
complex software routines, and monitoring systems that actively prevent operator injuries and'
reduce fatigue. Features such as seat presence sensors and complete machine manitoring
ensure operators receiVe alerts if fihe machine is not in a safe candition far exit.
Far over 55 years, we have Ied the right-of-way roadside mowing and vegetation
rnanagement industry. One of our latest innoVations is fhe Boom Positioning System, which '
allows operators to controi the boom arrn movement with a'simple switch, ensuring precise
stow positioning every time: Our ElectroniclHydr�ulic Float System (EFS), specifically
designed for Wildkat boom mowers; enables the mower head to automaticaBly follow ground
cantours, significantly impro�ing cutting performance.' aur Mantis Prime Mo�er has the ability
ta:rotate the cab 90 degrees in aither direction whieh aliows far full�uisibility; In addition, a "
rear-view carnera and back up alarm were added to rnake 'revarsing simple:
To further enhance equiprnent usability, we haVe deVeloped an independent hydraulic mawer
system, elirninating reliance'on the tractor's;hydraulic system: Additionally, We were the first
company to design;a boom mower that meets legal transport height and width restrictions, '
increasing safety when transporting equipment on a trailer. The innovative break-away boorn >
arm design further;protects key boarn components, `impro�ing durability and reducing
maintenance costs.'
With a strong focus on cutting-edge technology and'continuous innovatian, we remain
committed to developing the rnost advanced, e�cient, and safest mawing equipment`a�ailable.
43 Describe any "green" initiatives Our company is committed to environmental sustainability through various initiatives that
that relate to your company or to reduce resource consumption and promote eco-friendly practices. Annually, our Gorporate
your SoButions, and include a list Sustainability Team and Safety/Environmental Team review and set targets for key
of the certifying agency for each. consumabBes, including electricity, energy, water, emissions, and Bandfill waste.
We actively recycle approximately 53,000 Ibs. of cardboard, paper, and plastics and 911,000
Ibs. of steel annually. Our single-stream recycling program and reusable packaging initiative,
which repurposes shredded cardboard for shipping, further reduce waste. Energy efficiency
improvements incBude LED lighting upgrades throughout our facility and the replacement of
outdated HVAC units with environmentally friendly refrigerants.
Additionally, we have optimized our design process with computer modeiing to minimize
paper use and engineered our products to be compatible with Final Tier 4 agriculturai tractor
& S#age 5 #ool carrier designs, helping customers reduce carbon emissions. We've also
transitioned from calcium chloride to Beet Juice for liquid ballast, a non-toxic, biodegradable
alternative for tractor tire stability.
Our commitment to sustainable practices is guided by various environmental standards and
certifications.
Bid Number: RFP Q32525 Vendor Name: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
44 Identify any third-party issued eco- Alarno Group Texas is commitfed to sustainability and environrnentally responsible
labels, ratings or certifications that manufacturing practices. Our solutions incorporate energy-e�cient technalagies and
yaur company has received for the canservation-focused designs to rninimize environmentaf impact while main#aining top
Solutions included in your {�roposal performance in vegetation managernent.
related to energy efficiency or qur equipment features advanced hydraulic systems designed for fuel efficiency and reduced'
conservatiarr, life-cycle design energy consumption, utilizing b�st-in-class Variable piston pumps that aptimize power output
(cradle�to-cradle), or ofF�er wliile conserving fuel. This innovation not only enhances aperational efficiency but a1si�
' greanlsustainability factc�rs. cohtributes to lowe� emissions and "overall sustainability,
Thcough collabaration with Alamo Group companies'in the U.S. and Eurape, we integrate life-
cycle design principles into our products, ensuring durability,,recyclability, antl minirnal waste.i * '
The use of high-quality, long-lasting materials sxtentls the lifespan of our equipment, reducing;
the need for frequent replacements and decreasing environmental impact.
In alignment with industry sustainability efforts, our company continu�s to explare and adopt
eco-friendly manufacturing processes, including reduced mat�rial waste, energy-efficient
productian methods, and environment�lly re"sponsible sourcing af components. Whi(e specific
third-party eco-labels, ratings, or certification� may vary by praduct line, we remain dedicated'
to;continuaus impra�ern€;nt in �nvironrnental stewardship, ensuring our solutions rneet evoluing
sustainability standards.
For fiurther'details on our sustainability initiatives or certifications related to specifiic products,
we encaurage Sourceweli participants ta contact us directly.
45 What unique attributes does your We offer a unique combination of customer-focused solutions, industry-leading experience,
company, your products, or your and superior product support that sets us apart in the vegetation management industry. Our
services offer to Sourcewell commitment to customization, customer service, long-term product support, and U.S.-based
participating entities? What makes manufacturing makes us an ideal partner far Sourcewell participating entities.
your proposed solutions unique in One of our most defining attributes is our ability to deliver exactly what the customer needs.
your industry as it applies to Many of our industry "firsts" were developed in response to direct customer requests, and we
Sourcewell participating entities? take pride in modifying our equipment to meet specific operational requirements. We
recognize that not every customer needs the same configured product, and we work closely
with them to ensure their equipment performs as expected—even if adjustments are needed
after initial use.
Equally important is our company cuBture of doing the right thing. Every employee is
encouraged to listen to the customer, work coBlaboratively to find solutions, and rnake fair
and equitable decisions. When conflicts arise, we prioritize the needs of the customer over
the factory. This customer-first approach builds trust and ensures that Sourcewell members
receive the best possible service and support.
Our commitment to long-term product support aBso sets us apart. While the industry standard
is not to support older products, we maintain tooling and fixtures dating back to the 1970s
and 1980s, allowing us to provide replacement parts and service for equipment that has
exceeded its expected lifespan. This dedication helps customers maximize the value of their
investrnent.
Anather key advantage is that over 90% of our products are made in the USA, reinforcing
our commitment to high-quality craftsmanship, supply chain reliability, and local job support.
Our strong engir�eering and product support resources, backed by the financial strength of
Alamo Group, ensure that we continue to innavate and provide exeeptional solutions.
Our mowing systems are designed for versatility, allowing customers to interchange multiple
mowing heads—including flail heads, rotary heads, mulching heads, and ditchers—on the
same boom mower.
Above aIB, we are a soButions-focused organization that prioritizes understanding customer
needs before recommending a product. We provide world-class customer support, ensuring
that each Sourcewell member receives comprehensive training on our equipment after
deBivery. Our dedicated field teams and dealers are committed to long-term service and
support, reinforcing aur reputation as a trusted partner in the industry.
46 ' Describe any safety features yaur Our company priaritizes safety by integrating advanced pratective features into our equipment.
equipment and products offer such C)ur machines are designed with multiple layers of operator;protectian, ensuring both safety ;
! as emergency ar autt�-shut off and efficiency in demanding work environments.
eapability and rolFover prfltection Our equipment includes emergency;shut-off'systerns'and auto-shutaff capabilities to pre�ent
systerns (ROPS) or stability accidents in hazardous situations. Seat presence sensors and rnachine manitoring systerns
enhancernents„siip resistant grips alert operators if the equipment is nof in a'safe position, reducing risks during aperation and
and surfaces, blade guards and maintenance.
throttle lockouts. We incarporate ro1l-oVer protection systems and stability enhancements to minimize the risk
of rollovers, ensuring safer operation on uneuen terrain. Slip-resistant grips and surfaces
proGde added security for aperators, reducing the likelihood'oP falls and injui-ies.
Qur mowers are equipped with blade guards to protect against debris and accidental
contact, while throttle lockouts prevent unintended acceleration or engagernent. Additionally,
one of our;specialty boom mowers'features a cuttin�-edge break-away boorn arrn design,
engineered to enhance safety by minirnizing impact forces and preventing darnage during
unexpected collisions.
By continuously refining our safety features and Iever�ging cutting-edge technology, we ensure
that our equipment meets the highest industry standards for operator proteetion and
workplace safety.
Bid Number: RFP 032525 Vendar Name: Alamo Group (TX) WC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
47 Describe any ergonomic features Qur products prioritize operator comfort and efficiency by integrating ergonomic features into
your products offer such as our equipment. Our designs focus on reducing operator fatigue, improving visibility, and
adjustabBe operator controls, enhancing overall ease of use.
suspension seats, vibration Our equipment includes adjustable operator controls, allowing users to customize settings for
dampening systems, enhanced optimal comfort and precision. Suspension seats provide additional support and reduce strain
visibility cab designs, assistive during long hours of operation. Vibration dampening systems are incorporated to minimize
mechanisms for Iifting heavy hand-arm and whole-body vibration exposure, improving aperator endurance and reducing
campanents, and anti-glare fatigue.
interfacss to reduce eye strain. Enhanced visibility cab designs ensure clear sightlines for safer and more efficient operation.
Anti-glare interfaces help reduce eye strain, particuiarly in bright outdoor conditions, while
assistive mechanisms for lifting heavy components reduce the physical burden on operators,
improving safety and ease of maintenance.
By prioritizing ergonomic innovation, we enhance operator performance and comfort, ensuring
our equipment meets the highest standards of usability and workplace efficiency.
48 Describe the serviceability of the We are committed to providing exceptionai serviceability, ensuring that aur products are well-
products included in your proposal supparted throughout their lifecycle. Ail of our equipment comes with a standard one-year
(parts avai(ability, warranty, and warranfy for govemment agencies. ;
' technical support, etc.). Our extensive service network includes Authorized Dealers with trained technicians available
on demand. Our factory technicians bring ov�r 100 years of combined experience, ensuring ;
expert support for troubieshoofiing and repairs.
We maintain a dedicated customer seruice team wifh professionals who provide instant or
same-day responses to customer inquiries. Support'is a�ailable via phone, email, ouc main i
website, and a dedicated service center website. Clur computer system logs;each ser�ice
request to ensure seamless folBaw-up and resolution:
Customers;typically initiate seruice requests through our authorized dealers, but our Gustorner
Secvice Te�m is al4vays available to assist zlirectly. Additionally, aur website�t�ffers
dawnlaadable parts and secvice manuaCs fo� easy access to essent�al resources.
We take our cornmitrnent to Sourcewell participants seriously, focusing on delivering
outstanding custorner service and ensuring a positive awnership experience. 0ur goal is to
build long-terrn relatianships by prouiding responsive; high-quality support that keeps our
customers returning;for future purchases.
Bid Number: RFP Q32525 Vendor Name: Alama Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
Table 56: Value-Added Attributes
Line �uestion CerE�fic�ticsn ered Camment
Item
49 Select any Women �" Yes Alarno Group Texas �LG is a wholly owned subsidiary of
or Minority Business c: No Alamo Group USA Inc., a public company listed on the
Entity (WMBE), SmaIB NYSE (ALG). We have no special accreditations at this time.
Business Entity
(SBE), or veteran
owned business
certifications that your
company or hub
partners have
obtained. Upload
dacumentation and a
Iisting of dealerships,
HUB partners or re-
sellers if available.
Seiect aII that apply.
50 Minority Business �" Yes Alamo Group Texas LLC is a wholly owned`subsidiary of
Enterprise {MBE} ; �:;�o Alarno Group USA 1nc., a public company listed on the
NYSE (ALG}. We have no special acereditations at this time.
51 Women Business �' Yes Alamo Group Texas LLC is a wholly owned subsidiary of
Enterprise (WBE) � No Alamo Group USA Inc., a public company listed on the
NYSE (ALG). We have no special accreditations at this time.
52 Disabled-Owned r'-Yes Alamo Graup Texas LLG is`� wholly owned'subsidiary of
Business Enterprise �:;Na Alarno Group USA Inc., a public cornpany listed an the
{DQBE) NYSE (ALG). We have no special accreditatians af this tirne.
53 Veteran-Owned �' Yes Alamo Group Texas �LG is a wholly owned subsidiary of
Business Enterprise r: No Alamo Group USA Inc., a public company listed on the
(VBE) NYSE (ALG). We have no special accreditations at this time.
54 Sei-vice-Disabled r` Yes Alama Graup Texas C.LC is a wholly owned subsidiary of
Veteran-�wned � yn Alarno Group USA lnc., a public company listed on the �
Business : NYSE (ALG). We ha�e no special accreditations at this time.
(SL�VOB) 'i
55 Small Business �" Yes Alamo Group Texas �LC is a wholly owned subsidiary of
Enterprise (SBE) r: No Alarno Group USA Inc., a public company listed on the
NYSE (ALG). We have no special accreditations at this time.
56 Small bisadvantaged r Yes Alamo Group Texas �LC is a wholly owned subsidiary of
Business (SDB) �; NQ ,41arna Group USA Ine., a pubiic company listed on the
NYSE (ALG). We ha�e no;speeial accreditatians at-this time.
57 Women-Owned Small r Yes Alamo Group Texas �LG is a wholly owned subsidiary of
Business (WOSB) �: No Alamo Group USA Inc., a public company listed on the
NYSE (ALG). We have no special accreditations at this time.
Table 6A: Pricing (400 Points, applies to Table 6A and 66)
Provide detailed pricing information in the questions that follow below.
L�ine Questi�� IR�sponse*
Item
58 Describe your payment terms and accepted payment Alamo Group Texas offers standard Net 30-day payment terms with �
methods. accepted methods including wire transfers, ACH and checks.
Bid Number: RFP Q32525 Vendor Name: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
59 Describe any leasing or financing options available for use We have an operating agreement with NCL'Government Capital as
by educatianal or ga�ernmental entities. our preferred Leasing and Financing provider for educ�tional' and
gavernmsntal entities. This pro�ides our educational and go�ernmental
entities access to Compe#itiuely Bid Leasing and Financing solufions
through NGLs 5ourceweil Gontract #092424-NCL.
Offerings under fhis�contracf include�
Tax Exempt Municipal Leases
Fair Market�Value t��ases i
TRAC L eases
Equipment Finance Agreements
Bonds *'
By��partnering with NCL, we'ansure that our`educat�onal and'
governrnent`cus#omers benefit from a turn-key, cnmpetitivefy bid
solution that meets their unique ne�ds. NGL's cammitrnent to
flexibility empowers our customers to structure financing in a way that
aligns with their budgetary constraints.
One standout feature is the ability ta defer payments far up to a
year, allowing agencies ta acquire critical equipment without
immediate budget impacts. Tnis flexibility is just one of the many
ways NCL makes it easier for educational and governmentaC entities
to meet their goals.+
60 Describe any standard transaction documents that you We utilize Sourcewell-specific quote sneets to simplify the ordering
propose to use in connection with an awarded agreement process for aur customers. By entering the desired quantity, the form
(order forms, terms and conditions, service level automatically calculates the discount off the list price and provides a
agreements, etc.}. Upload all ternplate agreements or totaB at the bottom. Each order includes a copy of the invoice and
transaction documents which may be proposed to instructions for contacting our companies with any questions about
Participating Entities. tne purchase or product. A sample quote sheet has been uploaded
to the "Transaction Documents" folder.
61 Do you accept the P-card procurement and payment Alacno Graup Texas does not currently accept P-cards.
process? Ifi so, is there any additional cast to Sourcewell
; participating entities for:using this process?
62 Describe yaur pricing model (e.g., line-item discounts or We have adopted a standardized pricing model that includes a 17%
product-category discounts). Provide detailed pricing data discount across its entire product lineup, ensuring uniformity and
(including standard or list pricing and the Sourcewell competitive pricing for all Sourcewell members. This structured
discounted price) on all of the items tnat you want approach guarantees transparency, consistency, and added value,
Sourcewell to consider as part of your RFP response. If allowing Sourcewell members ta access high-quality equipment at a
applicable, provide a SKU for each item in your praposal. reduced cost while streamlining the procurement process.
Upload your pricing materials (if applicable) in the Alamo, Tiger, Terrain King, and Mantis manufacture high-performance
document upload section of your response. mowing equipment, including rotary and flail mowers for large-scale
operations and boom mowers for roadside and terrain maintenance.
They also offer specialized boom mower attachments for added
versatility.
To simplify the ordering process, the Alamo Graup offers Sourcewell
and its members an interactive quote sheet to help select the right
equipment and configura#ions while ensuring pricing accuracy and
contract compliance. A detailed SaurcewelB Price List is also
available for easy reference.
63 Quantify the pricing discount represented by the pricing Alarno taroup Texas will praVide a 17% discount on>the compiete line
', praposaB in this response. For example, if the pricing in of produc#si for Sourcewell members:
`your response represents a percentage discounf from
MSRP or list, s#ate the'percentage pr percentage range:
64 Describe any quantity or volume discounts or rebate We will provide an additional 2% discount on orders that include five
programs that you offer. (5) or more units purchased within the same transaction, ofFering
further savings and added value for larger equipment purchases.
65 Propose a method of facilitating "sourced" products or We will supply a qaote for all non-contracf items at the time''of
related seruices; which 'may be referred to as "open inquiry to reflect these charges accurately. Freight costs will also be
market" iterns or "non-contracted items".'For example, you included to ensure accurate;pricing for any custom ar non-standard
' may supply such iterrcs%at cost" or "at cost plus a equipment confiigurations.
; percentage,° or you may supply;a quote for each such '
' request;
66 Identify any element of the total cost of acquisition that is We maintain full transparency in pricing by incorporating all
NQT included in the pricing submitted with your response. acquisition costs into the published list price, minus the applicable
This includes aIl additional charges associated with a discount. We ensure there are no hidden fees, providing customers
purchase that are not directiy identified as freight or with clear, upfront pricing. Once the apprapriate equipment is
shipping charges. For example, list costs for items like pre- identified ta meet the custamer's needs, alI associated charges are
delivery inspection, installation, set up, mandatory training, cleariy autlined in the quote sheet. Labor and delivery costs are
or initial inspection. Identify any parties thak impose such included in the sales price, ensuring a s#raightforward purchasing
costs and their relationship ta the Proposer. process. When dealer pre-delivery inspection (PDI) is required, it is
specified on the individuai quote sheet, with the associated cost
explicitly listed in the priee list.
Bid Number: RFP 032525 Vendor Name: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
67 ' If freight, delivery, or shipping is an additional cosf ta the Freight, delivery, and shipping casts are additional and calculated
Saurcewell participating entity, describe in detail the separately. �`o ensure efficient and cost-effective transportation, we
' complete freight, shipping, and delivery prograrn: utilize an industry leading TMS $ystem that prouides'more
competitive pricing by analyzing historical and current trends'to
optimize the zones and lanes along:with equiprnent and neetls to
ensure we 'are getting the best rates for those shipments in the �
market.
Alamo Group has strategically IeVeraged the colBectiue purchasing
power of its member companies to establish contracts with major
pa�kage delivery providers. As a result, the freight rates we`offer are
significantly(lower than what'individual customers typicalfy qualify for,
thanks to our substantiai shipping volurnes across North Arnerica.
68 Specifically describe freight, shipping, and delivery terms or Deliveries to Alaska, Hawaii, Canada, and offshore locations follow
programs available for Alaska, Hawaii, Canada, or any the same process as our standard shipments, with no special
ofFshore delivery. challenges ar conditions. Depending on the destination, we may �
utiiize alternative transportation methods such as ocean vesseis,
container shipping or coordinating with a freight farwarder.
69 Describe any unique distnbution andlor deli�ery methads ar We' manage aIl shiprnents frorn our rnanufacturing locations, with
opfions offered in your proposal'. deli�ery avai[able to the nearast de�ler or directJy to the customer. If
delAvered to an authorized dealer, they wiii prepare the equipment
and handle final delivery. For direct�shipments, the dealer will
coordinate a walkthraugh covering operatian, safety, `and maintenance.
We c�ffer flexible delivery aptions to rneet customer needs,
70 Specifically describe any self-audit pracess or program that We ensure that every order includes the member number and
you plan to empBoy to verify compliance with your contract number throughout the quo#ing, selling, and invoicing process.
proposed agreement with Sourceweil. This process includes Qur fail-safe internal audit system requires contract detaiis to be
ensuring that Sourcewell participating entities obtain the entered before order confirmation. Territory sales managers oversee
proper pricing. each order, verifying contract compliance, while our arder entry team
cross-checks details before processing.
Orders under a Sourcewell award are assigned a specific contract
code, including the fee amount, allowing us to generate detailed
reports on demand. Our accounting team follows a strict quarterly
reporting and fee payment process, with audits conducted by a third-
party firm to ensure accuracy.
Order verification process incBudes multiple checks at key stages,
with customer confirmations when needed. Compliance with pricing,
bilBing, and shipping accuracy is a top priority. Once an order is
finalized, our accounting team monitors the process through invoices
and payment reconciliation, with contract sales reported monthly and
fees submitted quarterly. An internal audit team supports compliance,
ensuring adherence to aBB contract requirements.
71 If you are awarded an agreement, pro�ide a few examples If awarded,'we will frack key internal metrics to ensure its success.
af interiial rnetrics that will be tracked to measure whether We utilize a fully autornated systern'to rnonitor end track all
you are ha�ing isuccess with the agreement. Sourcewell arders frorn placernent to delivery, ensuring efficieney andi
accuracy. Our success will be measured by;contract`re�enue grawth,
increased utilization; and expanded piggybaek agreements.
72 Provide a proposed Administration Fee payable to If awarded, we will pay Sourcewell a 1% fee on the invoiced
Sourcewell. The Fee is in consideration for the support amount, excluding freight, setup, and pre-delivery inspection costs.
and services provided by Sourcewell. The propase an This fee supports Sourcewell's role in managing, educating, and
Administrative Fee wiBl be payable to SourceweBl on alI promoting the contract.
completed transactions to Participating Entities utilizing this
Agreement. The Administrative Fee will be calculated as a
stated percentage, or flat fee as may be applicable, of all
completed transactions utilizing this Master Agreement
within the preceding Reparting Periad defined in the
agreement.
Table 6 : Pricing ffered
L.in� "Ch�:Pricing t?ffered in this Propersal is:* ' Comments
Item
73 The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts,state Yes, We now use Sourcewell
contracts,or agencies. as our benchmark and adjust
all contracts as such at time
of renewal or bid.
Bid Number: RFP 032525 Vendor Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
Table 7A: Depth and Breadth of Offered Solutions (200 Points, applies to Table 7A and 7B)
Line �uesfiion Fiesp+�nse*
Item
74 Provide a detailed description of aBl the We ofFer a full range of specialized tractor-mounted mowing equipment, incBuding flail,
Solutions of�ered, including used Solutions if rotary, boom, wing, sickle, and slope mowers, along with various attachments such as
applicable, ofFered in the proposal. mulching heads, saw blades, sweepers, snowplows, snow blowers, and ditchers. Our
boom mowers extend from 13 to 30 feet, with interchangeable rotary and flail cutter
heads in multiple sizes.
Our roadside maintenance solutions include efficient shoulder mawers in 60-inch and
72-inch widths, twin configurations for expanded capacity, and rear rotary mowers
ranging from 10 to 20 feet, with optional offset hitches for safer ditch mowing. Flail
mowers are available in single, twin, rear, or triple configurations, including three-point
and pull-type options.
Our innovative specialty equipment includes the TrucKat, a boom mower mounted on
a madified truck bed for mobile roadside cutting, and an engine-driven boom mower
designed for wheel loaders to maximize equipment utilization. We alsa offer remote-
control units for rnowing and debris clearing in hard-to-reach areas. Additionally, our
tool carrier features interchangeable attachments far boom mowing, wide-area
mowing, and various other tasks designed to enhance versatility and efficiency.
The WET KUT system allows rotary and flail cutting heads ta appiy herbicide while
mowing, while the Giaw reclaims washed-away roadside materiaE, pulling gravel and
sand back onto the roadway. Interchangeability across our mowing systems reduces
casts and improves efficiency.
As a National Account with John Deere, New Holland, Kubota, and Case IH, we
provide turnkey tractar/mower solutions for right-of-way clearing. Our product Iine,
including Alamo Industrial, Terrain King, Tiger Mawers, and Mantis, is designed for
durability, efficiency, and adaptability. A full listing of products is available in the
proposal attachments Pricing Section.
75 �thin this RFP category�there m�y be All� of our jaraducts�`w� are�proposing fall within the�scope of fl�ris RFR We�do nat `
subcatagories of solutions`. List subcategory have any �
titles that best describe your producfs and subcategories at this time.
S@IVIC@5.
Bid Number: RFP Q32525 Vendar Name: Alamo Group (TX) INC
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
Table 7B: Depth and Breadth of Offered Solutions
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Lin�ttem �ategor}+or;Typ� �ffered* Comments '
76 Flail, boom, rotary, wing, sickle, and slope mowers �' Yes We also offer turnkey solutions of a
C No tractor(mower, truck/mower and
prime mover/mower in the right-of-way
clearing industry.
77 Brush cutters �" Yes We manufacture multipla side,'fiail
�" No and boam head combinations:
78 Seeders, tillers, mulchers, and sprayers r� Yes We offer a boom mulcher head and
�° No a wet cut system that allows our
customers to apply
herbicide.
79 Erasian s#abilization and prevention products � Yes dur products include Ditchers, Wetcut
� (�Q system
and the Claw roadside reclaimer. C?ur
�itchers aliow water to flow freely in
drainage ditches to reduce water
backing up and causing floods or
erasion outside of the ditch banks.
The Wetcut is a herbicide bar that �
aliows for chemical management af
naxious weeds rather than using
' tillage to contxol weetls.
The Glaw is a one-way disk that
helps rsclaim gra�el that is washed
away';by spring rain or removal of
shoulder rnaterial caused by a snow
piaw,'
80 Ditch maintenance equipment �' Yes We offer a ditcher head attachment �
a^ No that can be mounted to a tractor.
81 Dust abatement water trucks �` Yes
t« No
Table 8: Exceptions to Terms, Conditions, or Specifications Form
Line Item 82. P�C)°�1��:To identify any exception, or to request any modification, to Sourcewell standard Master Agreement terms,
conditions, or specifications, a Proposer must submit the proposed exception(s)or requested modification(s)via redline in the Master
Agreement Template provided in the"Bid Documents"section. Proposer must upload the redline in the"Requested Exceptions"upload
field. All exeeptions andtor proposed madifieations are subject to review and approval by Saurcewell and will not atatomatically be
included in the Master Agreement.
Do y�su have�xceptic�ns or mcsdit�cat►ans to prtspose? : Acknowledt�ement�
C Ye;s
C=` No
DOCUm@ntS
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security passward, as Sourcewell may not be able to open the file. it is your sole responsibility to
ensure that the uploaded document(s)are nat either defeetive, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any respanse where any doeument(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one(1)document for a singBe item, you should combine the documents into one zipped file. If the
zipped file contains mare than one(1)document, ensure each document is named, in relation to the submissian format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
Bid Number: RFP 032525 Vendor Narne: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
• Pricin -Sourcewell Price Book.pdf- Friday March 21, 2Q25 16:OQ:31
• �=inancial Str�ne�th �r�d �t�zbility-2024 Annual Report and SEC 10K.pdf-Thursday March 13, 2025 16:33:37
• Marketing f'lan/�amples- Marketing on Websites and Literature.zip-Monday March 24, 2025 16:22:08
. WMBE/MBE(SBE or Related Certificates (optional)
• S�andard Tr�ns�ctie�n [3e�cum�nt�arrrple�-Sourcewell Quofie Sheets.pdf-Monday Mareh 24, 2025 16:24:38
• Requested Exceptions (optional)
• llplc�ad Addi�ianal Dcacument-TMOST Training FEyer, NCL Documents,Warranty Statements and COl.pdf-Monday March 24, 2025
16:31:03
Bid Number: RFP Q32525 Vendor Name: Alama Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
I certify that I am an authorized representative af Proposer and have authority to submit the foregaing Proposal:
1.The Propaser is submitting this Proposal under its full and complete legal name, and the Proposer legaliy exists in good standing in the
jurisdicfiion of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes af evaluation for
award.
3. The Proposer certifies that:
(1)Th� prices in this Rroposal have been arrived at independ�ntly,without,for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i)Those prices;
(ii)The intention to submit an offer; or
(iii)The methods or factors used to calculate the prices offered.
(2)The prices in this Proposal have not been and will not be knowingly disclosed by the Propaser, directly or indirectly,to any other
Proposer or competitor before award uniess otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other cancern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclased in the Propasal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest.An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Saurcewell due to the supplier's: a. creatian of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement eompetition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope af a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or eertifications necessary to deliver Salutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
1. Included on the"Speciaily Designated Nationals and Blocked Persons" list maintained by the Offiee of Foreign Assets Control of the
United States Department of the Treasury found at: htfip�:(/v�uvw.treasurv.e��v/afacldownloads/�dnli�t.pdf;
2. Included on the government-wide exclusions lists in the United States System far Award Management found at:
http�:l/��m.c�ov/�P,Ml; or
3. Presently debarred, suspended, proposed for debarment, deelared ineligible, or voluntarily exeluded from programs operated by the
State of Minnesota;the United States federal government, as applicable;or any Participating Entity.Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitatian.
r By checking this box I acknawledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect,validity, and enforceability as if I
had hand signed the Praposal. This signature will not be denied such legal effect,validity, or enforceability sal2ly because an electronic
signature or electronic recard was used in its formation. - Keith Forcinito, President,Alamo Group Texas��G
Bid Number: RFP 032525 Vendor Name: Alamo Group (TX) ING
Docusign Enveiope ID:OE7DC235-C890-4A86-8A17-20801DF2982C
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, andlor the
Proposer faresees an actual or potential Conflict of Interest in performing the obligations contemplated in the salicitation proposal.
r Yes � No
The Bidder acknowl�dg�s and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column"i have reviewed this addendum"' below to acknowledge each af the addenda.
!l��v�r�eeie��d th�
File Name b�l��ad�i�a�a�caa��r�� Pages
�tt��hrrA�r�����f
���I����i��
'There have not been any addenda issued for#his bid.
Bid Number: RFP Q32525 Vendor Name: Alama Group (TX) ING
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�s.�c�.��m�a�s, ...... _. . . . .. .. .... ._... .......
(�arch 2�, 2C126
Gity c�f Redding Tel: 5�{?-224-6fl'91
2(1t�55 Viking�/1lay lschmitz@cityofredding.t�rg
Redding, CA 96CI��
Attention: Jim �chmitz
We are pleased t�prc�vide the enciosed cantract pric'rng sheet c�ff fihe Sourcewell prragr�m (Gantract
hlo. 032�25-AGl-1}for C}�e(1)Tiger Benga[ Series Boom Nt�wer factc�ry mounted c�n n�w John
�eer�6� 1 t}5 tr�ctor fcar yaur review.
Summary: Gompl�te Unit per�ttached Sc�urcewe(I price sheet
�'rice F.U.B. Redd'sng, CA $�43,64�.07
7.25°I� Estomated Sales Tax 17,664.�9
CA Tire Fee{4 �$1.75 �ach) 7.t}t�
Tot�l $�61,319.56
• Tiger is the Sc�urcewell'cc�ntract hold�r and all purchasin� documents are to �€�directly to them.
Gi�y's Purchas+� tJrder�o b� prepar�d �nd��nt direc�iy tc�the aourc+�vve11 Ct�ntract Hc�lder;
Tiger IUlca�r�rs Inc. �30�1 (�orth L:�uis�Avenue Sicaux Falls, �L� 57107
�onfact: C�ave Burkhart{605) 731-0447 Email: card�rs{v7tigermc�wers.com
Cc: Nancy St�ff�n Email:nsteffan "(�,7a trustmrn�:com
e I�unicipal ��inten�nce Equipment, Inc., is the IocaC de�ler�nd will prc�vide w�rranty suppc�rt and
future s�rvic�fc�r the Tiger prc�du�ts:
• Pricing includes delivery and on-sit�traininc�,
• Sales tax applic�ble�t time of deli�ery wilt b�sha�n on invoice.
� T�rms: per S�urcewe(I Prc�gram.
� Quc�tatian v�lid f€rr 3CJ days.
Thank you for your int�r�st in this�ne prc�duct, Shc�uld yc�u h�ve any ques#i�ns or need addi#ional
infc�rmation, please let us kno�r. We I€�c�k fvrvvard to being o#serviee.
SincereEy,
Muni�ipal Maint�nanc� �quipment, Inc.
��:���
James Whe�ler,
President
Enclosure
4b34 Mayhew Road 4750 Gaterpi{1ar Road,#D 13922 Gracebee Avenue 193a W,Winton Avenue;#�1
Sacramento;CA g5827 Redding,CA 46t}t?3 hlorwalk, GA 9(7h54 HQywcard, CA 945d5
�ffice: 916=922-1i01 C3fiice: 530-243-4856 �ffice. 7ld-528-$770 C�fFice: S]C1-67U-�23Q
F�x: 916-92'2-1034 Fax: 53t7-243-14�7 Fax: 71 d-528-8744 Fax: 51�-670-9Q03
Ptease submit n�w orders tv:ord�rs�tigermowers.ccam �e�rcewell Pnce,Cvntrac4#{D32525-AGI
E�ieCtive 1flJ15/2Q25
TMl Quate pate 3j25 2626 Orde�6ate Sales Ordet�a Terms
Bii1 Ta �.. Li�...af Redtlin��20055 Vi&in�We Reddi����CA�90d3G3�.
Shi��.�To Gi.�ofReddin�20055Vikfn WayRedd'rn���.£A940£3�
End User CI��af Reddin��20U55 Vikin Wa Red+iin�CA 40R53 Member ID�
Senricin Qealer ... . . . . .. .Re uested Shi Qate�
bealer PON. .... End Usar.PO# . . . _ . ....
Dealer Ca�+tact ��End User Cantact� !im Schmits�
6esle�r�Rhnne � ��EndUser�Phane� 530-224-&0+31.
DeatlerEma�41 � �£ndUserEmsil schmitz c: �afreck��n�.ar�. . .....
$�F1 �r�QOB9"i @/IOWE9'
Psa4 Numhet t��cxi .�tm .. . Lla#Pt�Ce Oistoia�ot: Sourcew�+�1 Prke
�'
. �� 1 . . Jahn�Deere 6RA iClS,ea0,4WQ,18 x 16 P�.Trans«Nokia�ns,Stas�kln 7rnc4as 162.536 17% � 13490A,88�..
�1
0B-1B,Nlid•mount Boam�+lower 13Q016 wheel we'ht�. $44,978 17�C� $�
1 B8-2Z,Mid-mnunt&oom.Mower A76016 wheel we`he� $52,890 17�� $ A�3.898,70.:
88-24,Mfd•mnunt 600m Mower 17001ti�whe¢I wei 3�t�, �S8,S4�S � 17%. $ -
Base�Unld tnciu�s:�aom Arms.Ma+antl:.. stam:Wh+mcl kUe�kt �
H�drauldcdrlvt�s���tem,O��+m3a4or5a#e ���Sere�n1P ��.3PSd nStawS tmm�� �� �
3Q8-BB-6XT,3C55:Bcamrest�E�ttmnsaan&racket ..�5676.. . 17§6� .
$H
R756fJ59'Rnle:�haadwftt��..6'tskl8tushK�avas6 reufrc�Qua� ... 519.516. .. � 1Z%�. .-..
R7508,50"Rota��-�Headwtih�BladeBarjBrushKniues-Br.N drau�ic�Doar � $19,3iS�� 1?%� �$� -
�RT50G.50"Roia� he�d wi0h OiskiGress Kn3ves 8 H rauiic paiir . . . . .$19 482� 17%� $.. - ..
� �RT300•SW.Sa"Ral� Stvivrs!Heatl.Ctisk/Brush Knlves 6� raulic�ont ... $20,Y28� 17%.... $.... .
ftT5U8-SW,5A"�RWa Swivei He�d 8l�de BeNBrvsh KnNes d LMot... . $19,423 17%. .. $. .....
aTsoe su^�a tt�aa w;tn ssade earrerusn Knt�ms a rr �,rc oocr S�z,��s s�� 5 -
.... iST6it8-SW�60"�Rola Swwel Head,8l�de 0ai/kiaush Knlv� q+saf..ea-a�aa oea4Y1 $23:.286. 17%. $ ��. -
.. RTGODG,80"Roiary Wead witfi��iskdGrass Knevas�Wiydrau�tc Qaa+' $22,89$� 17%� .$ -.
FLSOLOG;SP".�Iaii Heatl with ' i BtushlGrafs Ki�ws l:OG�. � $2Z.26q� ...17% �. S -
1 . ... �FL50MBG 5A"'F7aN Heed w�lfi Med4um Brusl�Gresa Kniv�s�� :$23,436� 17�:� $ 19:451,88�:
. ... . FLSOF�.}8,.50".FIa18�Hmedw.ithkies CSui�BrushKnivea�#t{18... $23.49t7 17°/a :S -
fL63G 63"Flail�Htarlwith:GrassKnivex � .. $22,8�&� 1795� �.$ -
FRL3&-BNGCHN;36"Mulcher.Hesd with Quad Cux Teeth-R�ar Chsin� $29,837 17% :$ -
hflL36-BN6Rtl8;�G"Mulcher�Hesd wtlth 4uat1 CutTecth-Rear Ruk�Ger€4a� $29;79i 17%� ��$ -
3 a �on
CBI,Cable Controls and Llft V�ive Kit .�.8,264�� 17%� :$
1 dSTK,ta stkk Electrc+-h dtaullc snd Valva Ki#� .. .$Z0,78fi�. 17%� �$ S7 3.52.38 .
�' �
. �1 . . ... Facto mc*unH�.��,Instaltatiorrofcom Iete�hoummaw�rs�stem� $9,59i 1795 S 7;96bS3 �.
Field�:rteount3n Instaltationof�ccm ete.boommowers stem $9,54Y. 1796� -
H dtavlk Aefua4prin Ge�of siatsd0rti sWival-Vei''v tr8tiot�lnotlel . . . . $7 5a1 1lY � :.$ � .. ..�:
1 AXS7A8 HYD;G.i�fdev Aide Stabilir.cr Kit-Veri traclor model�. $2,�25 17%� :$ 2;O1Z.75 �
...... NC�TAB Tt�REN.7imhren AzFa SiaWliaer Kii•Ve".�7raclar Made+ $661 17%� :$. -
I 8PS-0Nf,�.Etacltanic 8aam Pasdbnin..S em S1,a�8 17%� :$� 3�:575.},} �.
PGUAFdD Pum Guard �$363 1�45� �:$ -
1 . ..PlG i3UARi1,Pum lGrilie�6umrd $745 17%�. �S 6i�1.3S� .
�94�1��,. . ! Kii,FIaAMoads� 5718 17%� �:$.
�Toaoyr, �s rcn txu�a a�anw�a,err�nes S7as i7% S -
S -
i aa�ixv r�arR, S�sa i7� S s3a,sz
1 . . ."Rsdia.ARr6dFpA Stmeen; .. $523� 1796� . $' 434.09
...1 057d40S9..... 50"Flail Perts�K�Y�knives,balis,nu4s,fiNar,clavis,baks)� fa fi.A�� $2,2H5 17%� $ 1;SSS.tiS�.
1� Pre-0tlhra !ns ��ctlon�.. .... �$3S1F0.��..� $. 3,S�1:W
1 7raenin�� � � S1,SW.60�� S: :iS00.W
1 . .... Skk ��in�� . .. . . . � ... � � $9,95A,00'. $. 8;059,170
� 1 .. Saks tax�t.7..25% � ... Si7,864.49�.:� 17 5G4,49
��
,.1 7ire.Fee 4 1.75� . . . . . . . :;] � :$� � ?:Ok'
T�t� 261 «5�
. �.:��Make. Modej�� Teansrnissian -CabarROPS- -Zwdor�4wd- FrontTire�. RearTire...:. . €1'A....
SN;
4tcei#ed:By:. tla.te•
Quatatiuns-are vaNd€ar 3t1 siays,Prices ar�snb}ect evithaut nvii��:
Oe�I�r supp#ied�kractors�requ#r�a rsview�03 the 6uilaf:ccdes pd�r to acxepti�g mn ord+�r:
Seandaad Terma uE SaHr Apply:
6uv Maw€ng Tereitory Managers rae sup�cly seandard trect�r duf9d cades upon request.
R�fer to traetor adaptabipty l#st c�consult a Gov Mawin�TM for et�ctur/mawer aompatiti�#ty questians.