The URL can be used to link to this page

Home My WebLink About _ 4.11(d)--Project Acceptance, Bid Schedule No.5302, City Council Chambers AV Upgrade Project GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: April'7, 2026 FROM: Michael Webb, Public Works ITEM NO. 4.11(d) Director/Interim Asst. City Mana�er ***APPROVED BY*** �� 3,�� .nu„ �� ,,�� 5� � �� ,��,� � �y� f�*' „� 1' irel'We. . u -t;�?ai etor t��azrrn�.evk Ci2y�NRairsg;er 4�1�_'02G vv F��rt7fJX +,,,�ti"�'��.��23a3�TG"I �,. �f 1��7 mwebb@cityofredding.org wtarbox@cityofredding.gov SUBJECT: 4.11(d)--Project Acceptance, Bid Schedule No.5302 , City Council Chambers Audio Visual Up rade Project Recommendation Accept Bid Schedule No. 5302 (Job No. 5424-98), City Council Chambers Audio Visual Upgrade Project, awarded to Conti, LLC, as satisfactorily complete, with a final cost of $631,848.54. Fiscal Impact Public, Education, and Government Access (PEG) fee revenues funding in the amount of $625,333 and General Fund in the amount of$18,356.92 was approved for this project for Fiscal Year 2023-24. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $631,848.54. Alterna�ive Action The City Council (Council) may choose to not accept the project as satisfactorily complete and advise staff on how to proceed. Background/Analysis Conti, LLC has completed all items of work on the City Council Chambers Audio Visual (A� Upgrade Project as of May 22, 2025. The project warranty period expires one year from the eompletion date of May 22, 2025, and the Public Works Department subsequently filed a notice of completion with the County. At its meeting on December 6, 2022, the Council awarded a construction contract to Conti, LLC of Sacramento, for $456,333 and approved a $46,000 construction contingeney fund. Also authorized was $52,000 for contract administration and construction inspection fees and $61,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $10,000, for a total authorized amount of$625,333. Project development costs include engineering, environmental, and consultant services. Report to Redding City Council Apri11, 2026 Re: 4.11(d)--ProjectAcceptance, Bid Schedule No.5302, City Council ChambersAV Upgrade Project Page 2 On May 8, 2024, a request to transfer the authorized City Manager funds was approved for an increase to the contingency of $6,000 and an increase to contract administration of $4,000 to cover the costs for additional hardware, programming and staff time, due to the increases of cost and contract working days associated with the change order. On February 18, 2025, the Council approved increases to the contingency by $4,690.59 and increases to the contract administration by $13,666.33 to cover the costs for adding wireless connectivity features, video conferencing capabilities and increases in contract working days associated with the change order. These two increases brought the new total authorized amount of the project to $643,689.92. During construction, there were five change orders in the amount of$56,690.59, leaving a balance of$0 in the contingency fund. The final project cost was $631,848.54. Cost Summary Awarded Amounts Actual Cost Project Development Costs $61,000 $61,000 Construction Contract � � �� , �� Contin enc $513,023.59 �� ' . �� ,, �.� �� Construction Contract + ,�� ,e�� , � $513,023.59 CO11tT2Ct C�12ri e OYClOTS � � � � � Contract Administration & �69,666.33 $57,824.95 Ins ection Additional City Manager �0 $0 Authorit Total $643,689.92 $631,848.54 The project involved upgrading the existing system with a complete and adequate operating system. The following items were included in the scope of this project: a wireless mic system, individualized monitors, video upgrades — including an upgraded video panel and presentation management technology, a touch paneUcontrol system, a broadcast system, features to enhance virtual meeting capabilities, Community Room upgrades, and a lobby kiosk. Envir�onmental Review This action, project acceptance, is not a project as defined by the California Environmental Quality Act. On December 6, 2022, the Council determined that the project is Categorically Exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(a) -Existing Facilities. No further action is required. Council Pr�ioNity/City Manager Goals This agenda item is a routine operational item. Attachments Previous Staff Report - December 6, 2022, item no. 4.11(b) Previous Staff Report - February 18, 2025, item no. 4.11(a) - Increase Budget Internal Communication -May 8, 2024, Request for Transfer of Project Funds GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: December 6, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(b} Works Director ***APPROVED BY*** � �._ s.N,.�� G�k1�nd,H'ciblic Wc�aks I7qreGt 1/?1(242? i�}�in,�C"i au � 1 L,'22/242? caulzland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Award Bid Schedule No. 5302, Job Order No. 5424-98, City Council Chambers Audio Visual U grade Pro�ect and Ado t Bud et Resolution Recommendation Authorize the following actions relative to Bid Schedule No. 5302 (Job No. 5424-98) City Council Chambers Audio Visual (AV)Upgrade Project: (1) Award to Conti, LLC, in the amount of$456,333; (2) Approve an additional $52,000 to cover the cost of administration and inspection fees and $61,000 for project development costs; (3) Approve $46,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$10,000; (5) Adopt Resolution approving and adopting the 74th Amendment to City Budget Resolution No. 2021-078 appropriating $105,340 in funds for the project; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines,per Section 15301(a) - Existing Facilities. Fiscal Impact The City Council Chambers AV Upgrade Project (Project) is being funded by Public, Education, and Government Access (PEG) fee revenues. There is no impact to the General Fund, as any costs absorbed now wi11 be reimbursed by current and future PEG fee revenues. Cost Summa Item Amount Pro'ect Develo ment Costs $61,000 Construction Contract+ Contin enc $502,333 Contract Administration, Ins ection, and Testin $52,000 Additional Cit Mana er Authorit $10,000 Total Pro'ect Costs $625,333 Report to Redding City Council November22,2022 Re: 4.11(b)--Award Bid Schedule No. 5302 City Council ChambersAV Upgrade Project Page 2 Project cost components are estimates and some shifting of the project development and construction contingency funds may be necessary to balance the project within the approved budget. Alter�native Action The City Council inay choose to not award the bid for the Project and provide staff with alternative direction Background/Analysis The Project will upgrade the existing system with a complete and adequate operating system. The following items are included in the scope of this project: a wireless mic system, individualized monitors, video upgrades — to include an upgraded video panel and presentation management technology, a touch panel/control system, a broadcast system, features to enhance virtual meeting capabilities, Community Room upgrades, and a lobby kiosk. Attached is a tabulation of bids received and opened on October 25, 2022, for the Project. The one bid in the amount of $456,333 was received from Conti, LLC, of Sacramento, California. The engineer's estimate was $332,000. Total project development costs for this project are estimated to be $61,000 including staff, engineering, and consultant services costs. Construction contract administration and inspection costs for this project are estimated to be $52,000. EnviNonmental Review Staff has reviewed the project and determined that the project is Categorically Exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(a) - Existing Facilities. Class 1 exemptions include minor alteration of existing public facilities and equipment. The project will require modi�cation of the existing system and installation of new eguipment. The upgraded audiovisual system will enhance communication, and make meetings more accessible for public meeting attendees. The updated equipment wi11 be installed within the existing public facility and the project will not result in expansion of use. The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. Council Priority/City Manager Goals � This agenda item is a routine operational item. Attachments ^Resolution ^Bid Tabulation ^Location Map ^Notice of Exemption RESOLUTION NO. 2022- A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTiNG THE 74Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $105,340 TO INCREASE FUNDING FOR THE COUNCIL CHAMBER UPGRADES PROJECT FOR FISCAL YEAR 2022-23 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows: FUND DIVISION DESCRIPTION 1NCREASE DECREASE 111 427 Non-Departmental $105,340 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Beginning Balance 111-42'7-01-0001-01 Beginning Balance $ 105,340 Increase Expenditures 111-42'7-4663-0� Council Chamber Upgrades $105,340 Total $ 105,340 $ 105,340 THAT the purpose is to appropriate $105,340 to increase funding for the council chambers upgrade project for fiscal year 2022-23. I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of December, 2022, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: , Mayor ATTEST: FORM APPROVAL: PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney BID TABULATION FOR: CITY COUNCIL CHAMBERS AV UPGRADE PROJECT Bid Schedule No.: 5302 ENGINEER'S EST Conti LLC 10/25/2022 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 U rade �S 1 $332,000.00 $332,000.00 $456,333.00 $456,333.00 TOTAL-CONTRACT ITEMS $332,000.00 $456,333.00 V ; DO � � O �� O ; � � a� � � �� , �� - ��RF � �� SS�� _ � V �� . �, �� ' � �� O Q�� a �� O �. �. �� f �� , � ° �� ,� ' c; � =Q U� O �pq U. Rk��F e� �'�`� �� 'F PROJECT �OCATION _� �oa 5069 z� oo O� 0 , � � �� :> � fl�� , . �� p� �o� , �� . � �� a ��-, � �� , �- , �� a� t0�` j��Q o�� °� o� � � � �� _ � �� , ST,�T�. � � �.�� :�; � o, ��' - — — O ST � � . o '�/ � ' ��a �' � �%%� � � ;� �� o � � � �a � ��°�� 3 � � o�� 0�� D o Q ��,� � � `��;� � �` � �� , � � ; , � o� �� ° � Q � � � �� _ �� '� % � � � �� Q � � °�� ° a � � �o� � � � 0 � o �� o a � Q o �� Q o .. � . C�C`�< n � �Q ,. �Q o � �� oF �EOD CITY OF REDDING 777 CYPRESS AVENUE � 2 PUB�IC WORKS CITY HAL� COUNCIL CHAMBERS �.� ,�/// �,`P DEPARTMENT ��o� �OCATION MAP lvf3TICE OF EXEMPTION To: 0 Qffic�of Pianning and Research Fxo1v�: City of Redding 1400 Tenth Street,Raom 121 Public Works Department Sacramento,CA 95814 '7�7 Cypress Avenue Redding,CA 96QQ1 � Shasta Caunty Clerk County of Shasta P.Q.Box 990&8Q, 1643 Market Street Redding, CA 96Q99-0880 Projeet Title: Conneil Chambers Audiovisual S stem Up�rade Pro�ect J�#5424-98 Project Locatian—Specific, Citv af Redding Project Location—City.Redding Project Location—Caunty: Shasta Description af Pro�ects The City of Redding; will implement an audiovisual s st�em,u� rade project �n the City Councrl Cllambers and Communitv Room. The broject will require madifcation of tlie existin�, svstern and insta[lation of new equlpinent. The u��raded audiovisual systern will enhance communication and make meetin�s more accessible for public maetin�attendees. The svstem will include components sueh as microphones speakers amplifiers video li�hting, displavs, pra�ectors, mechanical and electrical equipment and control systems All work wi11 be conducted within the public facilitv. Name af Public Agency Approving Pro�ect. CitV of Reddin� Name afPerson or Agency Carrying Uut Project: Beck;�Kraft,Project En�ineer Exempt Status: (cheek one) ❑ Ministerial [Section 21080(b)(1); 15268] ❑ Declared Emergency [Section 2`1080(b)(3}; 15269(a)]- ❑ Emergency Project [Section 21Q8Q(b)(4); 15269(b)] ❑ Statutory Exemptions. State code number: ❑ Cornmon Sense Exempfion(This project does not fall within an exempt class;but it can be seen with certainty that there is no possibility that the aotivity may have a signifcant effect on the enVironrnent(14 GCR 15b01[b][3]): � Categacical Exemption. 5tate type and section nurnber': Section 15301(a). Existing Facilities � Na exceptions apply that would bar the use of a categorical exemption(PRD 21084 and 14 CGR 15300,2). Reasons why project is exempts Class 1 exernptions include the o�eratian repair maintenance or minor alteration of existin��ublic facilities and mechanical equipment The praject will be installed within tha existin�public facilities and wiil result in no ext�ansion of use, The action area does not have si�nificant values for wildlife habitat or ather environrnental resources and the project has no potential to have a si�nificant effect on the environment Lead Agency Contact Persan.Arnber Kelley Telephone: 530.225.4Q46 ' If Filed by Applicants 1. Attach certified document of exemption finding. 2. Has a notice of exermption been�led by the public agency approving tlle project? ❑Yes o No ,� � f Signature: �.�/�::-�.� Date:�G��If l�',��='e�c�, Title: Environrnental Com liance a er �Signed by Lead Agency I?ate received for filing at OPR: ❑ Signed by Applicant GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: February 18, 2025 FROM: Michael Webb, Public Works ITEM NO. 4.11(a) Director ***APPROVED BY*** „, �. .A,��,� ie ael � iiEali� oaks L)arector 2:�'{a1742� i�}�in,Ci an � `?I10/242� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(a)--Approve Increase to Project Budget for Council Chambers Audio Visual U grades Pro'ect Recommendation Authorize and approve increases to the project budget in the amount of $18,356.92 for the completion of Bid Schedule No. 5302 (Job No. 5424-98), City Council Chambers Audio Visual Upgrade Project as outlined below for additional improvements: (1) Increase of$13,666.33 to the construction management budget, bringing the construction management total to $69,666.33; and (2) Increase of$4,690.59 to the construction contingency budget, bringing the construction contingency budget to $56,690.59. Fiscal Impact The City Council Chambers Audio Visual (AV) Upgrade Project (Project) is being funded by Public, Education, and Government Access (PEG) fee revenues. The current revenues from PEG fall short of the total project budget and the General Fund is covering the current expense. It is estimated that the General Fund wi11 be fu11y reimbursed by spring of 2026. The $18,356.92 cost increase to the project is covered by budgeted funds. The total project cost, including the proposed increase, is expected to be $643,689.92. Alterna�ive Action The City Council (Council) may choose not to approve the reguest and provide alternative direction to staff. Background/Analysis On December 6, 2022, the Council awarded the construction contract for the project to Conti, LLC. The project consists of upgrading the existing system with a complete and adequate operating system. The project includes: a wireless mic system, individual monitors, video upgrades—to include an upgraded video panel and presentation management technology, a touch panel/control system, a broadcast system, features to enhance virtual meeting capabilities, Community Room upgrades, and a lobby kiosk. Report to Redding City Council February 11,2025 Re: 4.21(a)--Approve Increase to Project Budget for Council Chambers Audio Visual Upgrades Project Page 2 During the course of construction, conditions in the field warranted changes to meet the project intent and functionality needs. These changes include additional wireless connectivity to the video system in both the Council Chambers and the Community Room, additional control and video conferencing capabilities in the Community Room, as we11 as, work performed by the Building Maintenance Division to facilitate the new video wall. These changes and others have exhausted inuch of the contingency funds and construction management funds originally awarded for the project. The City Manager funds were allocated to the construction management and contingency funds on May 8, 2024. The additional work will cause the project budget to exceed the awarded amount. An additional $18,35692 is requested to cover the construction contingency ($4,690.59) and construction management($13,666.33)project components. COST SUMMARY Item Awarded Amount Pro'ected Amount Increase Contract Administration, $56,000 $69,666.33 $13,666.33 Ins ection, Testin Construction Contin enc $52,000 $56,690.59 $4,690.59 EnviNonmental Review On December 6, 2022, the Council determined that the project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301(a) - Existing Facilities. No further action is required. Council P�iority/City Manager Goals This agenda item is a routine operational item. Attachments Previous Staff Report 120622 Transfer of Project Funds - May 8, 2024, Internal Communication GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: December 6, 2022 FROM: Chuck Aukland,Public ITEM NO. 4.11(b} Works Director ***APPROVED BY*** � �._ s.N,.�� G�k1�nd,H'ciblic Wc�aks I7qreGt 1/?1(242? i�}�in,�C"i au � 1 L,'22/242? caulzland@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(b)--Award Bid Schedule No. 5302, Job Order No. 5424-98, City Council Chambers Audio Visual U grade Pro�ect and Ado t Bud et Resolution Recommendation Authorize the following actions relative to Bid Schedule No. 5302 (Job No. 5424-98) City Council Chambers Audio Visual (AV)Upgrade Project: (1) Award to Conti, LLC, in the amount of$456,333; (2) Approve an additional $52,000 to cover the cost of administration and inspection fees and $61,000 for project development costs; (3) Approve $46,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$10,000; (5) Adopt Resolution approving and adopting the 74th Amendment to City Budget Resolution No. 2021-078 appropriating $105,340 in funds for the project; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines,per Section 15301(a) - Existing Facilities. Fiscal Impact The City Council Chambers AV Upgrade Project (Project) is being funded by Public, Education, and Government Access (PEG) fee revenues. There is no impact to the General Fund, as any costs absorbed now wi11 be reimbursed by current and future PEG fee revenues. Cost Summa Item Amount Pro'ect Develo ment Costs $61,000 Construction Contract+ Contin enc $502,333 Contract Administration, Ins ection, and Testin $52,000 Additional Cit Mana er Authorit $10,000 Total Pro'ect Costs $625,333 Report to Redding City Council November22,2022 Re: 4.11(b)--Award Bid Schedule No. 5302 City Council ChambersAV Upgrade Project Page 2 Project cost components are estimates and some shifting of the project development and construction contingency funds may be necessary to balance the project within the approved budget. Alter�native Action The City Council inay choose to not award the bid for the Project and provide staff with alternative direction Background/Analysis The Project will upgrade the existing system with a complete and adequate operating system. The following items are included in the scope of this project: a wireless mic system, individualized monitors, video upgrades — to include an upgraded video panel and presentation management technology, a touch panel/control system, a broadcast system, features to enhance virtual meeting capabilities, Community Room upgrades, and a lobby kiosk. Attached is a tabulation of bids received and opened on October 25, 2022, for the Project. The one bid in the amount of $456,333 was received from Conti, LLC, of Sacramento, California. The engineer's estimate was $332,000. Total project development costs for this project are estimated to be $61,000 including staff, engineering, and consultant services costs. Construction contract administration and inspection costs for this project are estimated to be $52,000. EnviNonmental Review Staff has reviewed the project and determined that the project is Categorically Exempt from review under the California Environmental Quality Act Guidelines, per Section 15301(a) - Existing Facilities. Class 1 exemptions include minor alteration of existing public facilities and equipment. The project will require modi�cation of the existing system and installation of new eguipment. The upgraded audiovisual system will enhance communication, and make meetings more accessible for public meeting attendees. The updated equipment wi11 be installed within the existing public facility and the project will not result in expansion of use. The action area does not have significant values for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. Council Priority/City Manager Goals � This agenda item is a routine operational item. Attachments ^Resolution ^Bid Tabulation ^Location Map ^Notice of Exemption RESOLUTION NO. 2022- A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTiNG THE 74Tx AMENDMENT TO CITY BUDGET RESOLUTION NO. 2021-078 APPROPRIATING $105,340 TO INCREASE FUNDING FOR THE COUNCIL CHAMBER UPGRADES PROJECT FOR FISCAL YEAR 2022-23 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2021-078 be and is hereby amended as follows: FUND DIVISION DESCRIPTION 1NCREASE DECREASE 111 427 Non-Departmental $105,340 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Beginning Balance 111-42'7-01-0001-01 Beginning Balance $ 105,340 Increase Expenditures 111-42'7-4663-0� Council Chamber Upgrades $105,340 Total $ 105,340 $ 105,340 THAT the purpose is to appropriate $105,340 to increase funding for the council chambers upgrade project for fiscal year 2022-23. I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 6th day of December, 2022, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: , Mayor ATTEST: FORM APPROVAL: PAMELA MIZE, City Clerk BARRY E. DeWALT, City Attorney � �, BID TABULATION FOR: CITY COUNCIL CHAMBERS AV UPGRADE PROJECT Bid Schedule No.: 5302 ENGINEER'S EST Conti LLC 10/25/2022 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 U rade �S 1 $332,000.00 $332,000.00 $456,333.00 $456,333.00 TOTAL-CONTRACT ITEMS $332,000.00 $456,333.00 V ; DO � � O �� O ; � � a� � � �� , �� - ��RF � �� SS�� _ � V �� . �, �� ' � �� O Q�� a �� O �. �. �� f �� , � ° �� ,� ' c; � =Q U� O �pq U. Rk��F e� �'�`� �� 'F PROJECT �OCATION _� �oa 5069 z� oo O� 0 , � � �� :> � fl�� , . �� p� �o� , �� . � �� a ��-, � �� , �- , �� a� t0�` j��Q o�� °� o� � � � �� _ � � ,,.,ST,�T�� .�� :�; � o, ��' - - - ��O . ST �� Z>��`� q /��' , � � � � � � � �� o� �� 3 � o � QP�� . �a � o ,� �Q �,O �� o � � � _ �. � � �� Q�� o �� L, �, � � �� ,� °� ,� �� o �Q f� � . � , � � — � °�� ° `�'� � � ,� �� o� � � � �� o �� o � Q ° �� Q o � , . �r�� n ° C�° , :�Q o � �;�� . ��r �oF �EOD CITY OF REDDING 777 CYPRESS AVENUE � 2 PUB�IC WORKS CITY HAL� COUNCIL CHAMBERS �.� ,�/// �,`P DEPARTMENT ��o� �OCATION MAP lvf3TICE OF EXEMPTION To: 0 Qffic�of Pianning and Research Fxolvt. City of Redding 1400 Tenth Street,Raom 121 Public Works Department Sacramento,CA 95814 '7�7 Cypress Avenue Redding,CA 96QQ1 � Shasta Caunty Clerk County of Shasta P.Q.Box 990&8Q, 1643 Market Street Redding, CA 96Q99-0880 Projeet Title: Conneil Chambers Audiovisual S stem Up�rade Pro�ect J�#5424-98 Project Locatian—Specific, Citv af Redding Project Location—City.Redding Project Location—Caunty: Shasta Description af Pro�ects The City of Redding; will implement an audiovasual s st�em,u� rade project �n the City Councrl Cllambers and Communitv Room. The broject will require madifcation of tlie existin�, svstern and insta[lation of new equlpinent. The u��raded audiovisual systern will enhance communication and make meetin�s more accessible for public maetin�attendees. The svstem will include components sueh as microphones speakers amplifiers video li�hting, displavs, pra�ectors, mechanical and electrical equipment and control systems All work wi11 be conducted within the public facilitv. Name af Public Agency Approving Pro�ect. CitV of Reddin� Name afPerson or Agency Carrying Uut Project: Beck;�Kraft,Project En�ineer Exempt Status: (cheek one) ❑ Ministerial [Section 21080(b)(1); 15268] ❑ Declared Emergency [Section 2`1080(b)(3}; 15269(a)]- ❑ Emergency Project [Section 21Q8Q(b)(4); 15269(b)] ❑ Statutory Exemptions. State code number: ❑ Cornmon Sense Exempfion(This project does not fall within an exempt class;but it can be seen with certainty that there is no possibility that the aotivity may have a signifcant effect on the enVironrnent(14 GCR 15b01[b][3]): � Categacical Exemption. 5tate type and section nurnber': Section 15301(a). Existing Facilities � Na exceptions apply that would bar the use of a categorical exemption(PRD 21084 and 14 CGR 15300,2). Reasons why project is exempts Class 1 exernptions include the o�eratian repair maintenance or minor alteration of existin��ublic facilities and mechanical equipment The praject will be installed within tha existin�public facilities and wiil result in no ext�ansion of use, The action area does not have si�nificant values for wildlife habitat or ather environrnental resources and the project has no potential to have a si�nificant effect on the environment Lead Agency Contact Persan.Arnber Kelley Telephone: 530.225.4Q46 ' If Filed by Applicants 1. Attach certified document of exemption finding. 2. Has a notice of exermption been�led by the public agency approving tlle project? ❑Yes o No ,� � f Signature: �.�/�::-�.� Date:�G��If l�',��='e�c�, Title: Environrnental Com liance a er �Signed by Lead Agency I?ate received for filing at OPR: ❑ Signed by Applicant � I T Y C:� � �. � � �- � C1IC�'�1 C A� L I F +C�, :� _�� DATE. May S,2024 TO: Barry Tippin, City Manager FRC?M: Michael Webb,Directar ofPublic Works SUBJECT: Request far Transfer of Project Funds City Council Chamlaers Audio Visual Upgrade Project Bid Schedule No. 5302,Jab No. 5424-98 In accordance with the Council Approved Award of Bid Schedule No. 53d2, a transfer of City Manager Funds (Job No. 5424-98) to Project Contingency Funds ($6,000) and Construction Managernent Funds ($4,Od0} is requested. Additianal contingency funds are necessary tc� cover the change order costs for additional hardware and programm'rng for the new AV system.Addifional Construction Managernent Funds are requested to caver staff time ta implement the requested changes. A transfer of $l0,QQ0 fram the available rernaining City Manager budget is necessary to fuily fund these change t�rders: Current Requested Newly Expended Balance Anthorized Irtcrease Authorized Pra°ected Pra°ected Gontract $456;333 O.dO $456,333 $456?333 O.OQ Contingency $46,OQ0 $6;000 $52,0�0 $51,500 $500.00 Construction $52,000 $4,Q00 $56,000 $55,000 $-1000.00 Management City Manager $lO,dQQ Funds {$14};00�� 0.00 0.00 Q:OQ Tatat �564,333 �0.00 �564,333 $562,833 51,500.00 There is currently a balance of$22,044 available in Proaect Contingency Funds,and a balance of$3;OQ0 in the Construction Management Funds. This leaves enough money for forthcorraing change orders and staff time to camplete this project. Please call me at 225-4582 if you h an questians r need additi�nal information. . �� %��" City Engineer Date �"i� -��...._.v,� ,,.. .e ,,��.��..,r��,;.. ".t"� �"�.� � ...��:� �- City Man r '> _. Date nvlmk Attachments c: Gonstructian Manager Resident Engineer Finance , w �� , ., � a ri..a �. ? , u. � I T Y C:� � w Y ;�. .� �t""11'� C � C11 C�'�1 . - - �.--~' C A� L I F +C�, :� �;,N�� DATE. May 8,2024 TO: Barry Tippin, City Manager FRC?M: Michael Webb,Directar ofPublic Works SUBJECT: Request far Transfer of Project Funds City Council Chamlaers Audio Visual Upgrade Project Bid Schedule No. 5302,Jab No. 5424-98 In accordance with the Council Approved Award of Bid Schedule Na: 5302, a transfer of City Manager Funds (Job No. 5424-98) to Project Contingency Funds ($6,400) and Canstruction Managernent Funds ($4,Od0} is requested. Additianal contingency funds are necessary ta caver the change arder costs for additional hardware and programm'rng for the new AV system.Additional Construction Management Funds are requested to caver staff time ta implement the requested chang�s. A transfer of$10,000 fram the available rernaining City Manager budget is necessary to fully fund these change arders. Current Requested Newly Expended Balance Anthorized Irtcrease Authorized Pra°ected) Fra°ected Gontract $456;333 O.dO $456,333 $456?333 O.OQ Contingency $46,OQ0 $6;000 $52,0�0 $S1,SQ0 $500.00 Construction $52,000 $4,Q00 $56,000 $55,000 $1000.00 Management City Manager $lO,dQQ Funds {$14};00�� 0.00 0.00 Q:OQ Tatat �564,333 �0.00 �564,333 $562,833 �1,500.00 There is currently a balance of$22,044 available in Proaect Contingency Funds,and a balance of$3;OQ0 in the Construction Management Funds. This leaves enough money for forthcorraing change orders and staff time to camplete this project. Please call me at 225-4582 if you h an questians r need additional information. . �� /Z�2� City Engineer Date �"i� -�w�...._.v.� .r- e ,�� ,�� c -�.�.� .��:�' �_ City Man r '> _. Date nvlmk Attachments c: Gonstructian Manager Resident Engineer Finance , w �"° � aE „ � � � , ., � a ri..a �. ? , u, �