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Home My WebLink AboutReso. 2026-042 - Adopting Policy No. 223, Technology Disruption Policy for City Council Meetings SQLUTION I�4�. 2Q26-42 A ��L�TTI�I�T �.?F THE �ITY �CtAU1�CIlL QF THE CITY �F D�J►IN� ADQI'TIl�tG CITI' COUNCIL POLI�C�' 1�1+D, 223, TECHI�TDL�GY L?ISRUP'TI(?lY Pt�LI�Y FC�R CITY�4JUN�IL MEETINGS WHE AS,on Octobei�3, 2025; Goverilor Newsatn signed into law Senate Bill 707 {"SB 707"),tlle B�ovvn Act Modernization Act, wlgicli t-equi�:es eligible legislative bodies provide tnembers of the publie an apportunity to attend open and publie rneetings tl�rc�u;ll a two-way telephonic service or a two-way audiovisual platfarin; slibject ta the exceptic�ns stated in that section, �nd WHEREAS, piirsnant ta Goverrl�nent Code § 54953.4{b)(1)(A)(r)(1)(ia),the City Cour►cil cnust, on oi•pr��r to .Tuly 1, 2026, adopt a publicly appraved poliey ta address disruption of telephonic or interi�et service accurring during meetings where remote access is required; and �VHEREAS; Gc�vernment Code section 54953.4, subdivision (b)(1)(A)(i}(I)(ib)-(Ic), establishes requirernents for recessing and reconvening a meeting and for makii�g good faith efforts to restare service if a disruption pre�ents �nelnbers of the public from attending ar observing the meeting remotely;and WHEREAS; tl�e City Council is tl�e Ci#y's only "elXgible legislative body" fr�r purposes of Gove�•n�nent Code section 54953:4, and WHEREAS, the attached Technology Disruption Policy enstires campliance with SB 707, if a disruption prevents public members from attectding or observing via two-way telephonic service or two-way audiovisual platform, the City Council must recess open session for at least one hour, o► until service is restored, whicllever is earlier; and WHEREAS, if after an haur service is �iot restored, the Gity Catincil shall reconvene and either: 1. Adjt�urn the ineeting; or 2. Adopt a finding, by ro�l call vote, that goad faith efforts were rnade in accardance with tl�e Policy and that the p��blic interest ii1 continl�ing the meeting outweigits the public interest in rernote public access; aild WHEREAS, the City Council desires to adopt a palicy that implements, and does not expand upon, tl�e requirements of Governmer�t Code section 54953.4, NOW, THE FO , I�' IS HEREB� S�LVEI�, by the City Council af the City of Redding that City Cauncil Palicy No. 223, Techr�olc�gy�zsr�ption; as attached herett�as E��ibit A, is adupted, I HEREBI' C�RTIFY that tl�e foregoing resalution was iritroduced and adopted at a ��egular rneeting of the City Council of the City of Redding on tlle 2nd day af 7une, 202b, by the following vote: AYES: +�OUNCIL MEMBERS: - a�udette,Munns,Resaner,and lD�.Dhanuka I�TOES: C(.IUl�TCIL M�MBERS: -Non� � � ABSENTd Cd?UN�IL MEMBER5: -Littau �� "� .�''�`'^ °� �° � ��`.�"�� t-��STAIN. COUNCIL MEMBERS; -None "� � ��"� �.� � �� .. . ��, �� MIKE L,ITTAU,IYla�or ATT�;ST: FOr ; AFPRC?VED: � . ' °�,' m. � w , r�� , HARL�NE TIFTQN,�ity Clerk B�N.TAMIN L '�'O�K,Intericn City Attorney 4924-2010-5645 v3 � � r � c� � - � ; - .;-, � � � � � c� � r� : �;a;� E�CH 1 B!T � Po�icy No.; 223 R�solutic�n Nc�,: N fA • • � �ffeetive aate�(�7.�1.2{l26 TYpe:C�ity Cc�unci! 1, B�ckground Senate Bi11707{2025) („5B 7C17")amended the Brown Actto require all "etigible legisl�tive bodies" to �ffer remote public access ft�r City Council meetings through either (1) tvvo-way telephonic service or {2) twt�-way audiovisual platforms. The City of' Reddir►g (th� "City") is an '°eligible legislative bcrdy„ and is required to adapt, on or befc�re July 1, 2026, a policy on haw to address telephonic t�r internet service connectic�n disruption that prevent members af the public fram remotely attending or observing�public c�pen meeting of the City Cour�cil . 2. Purpase The purpose of this policy is for the City tc� establish procedures fc�r responding to a disruptic�n in the telephc�nic ar internet services that provide twc�-way rerno#e ac�ess for the public to attend and participate in public open meetings of City Council, as required by the Brawn Act(Gov. Code § 54953.4). This policy is adc�pted to ensure statutory compliance, transparency, public participation and access, and continuity of gouernment operatie�n during technology disrupticrns that t�ccur in public open meetings�af the City Council. 3. I�efinitions Fc�r purposes of this policy: • "Disruptic�n" means any failure, outage, or other interrupt%on in the City's telephonic c►r internet service tha� preuents members of the �ublic from attending or observing public open meeting�f the City Council. • "Remote Access S�rvices" means the two-way telephonic service andJc�r tw�a-way audiavisual platform used to prc�vide real-time remote public attend�nce and observation of public apen meetings af the City Crauncil. 4: Applicability Ti��s poiicy appl�es tc� �!I opert �nd public meetings of C�ty C�un�il at which remc�te �ublic participation is requi'red per Government Cc�de § 54953.4(b)(�.){A)(i)(I){ia) but does n€�t apply in those circurnstances where the Brc�wn Act prt�vides that remote public access i� not required. Policy History:,4dopted Ub.02.26. Effective(17.01.26: ��3 Lead Deaartment.•Dffice of the Citv Clerk C I T' Y fl F ..--r - . :.'�.� Y; -� C A L. 1 F C3 R [�1 1::, ,�%" " ' E��T � Po(icy No.; 223 Rescatution �o.. N/A • • • Effective Date:07.01.2026 TYpe.City Cc�unciE 5, Pr��da�res io�th� Ev�nt c►f a��rvi�e �?isr�pfiic�n 5.1 Respon�e�o��ervice Disruption (f the Presiding C1fFicer or City Glerk becomes aware of a disruption to the City's Remcate Access 5ervices that prevents members of the public from attending ar observing the meeting remotely. 1. The Presiding C7fficer or City Clerk shall immediately announce the disruptic�n to the public; 2. The Presiding Ufficer must either adjourn the open session or recess from open session far at least one (1) hour to make a good faith effort to restore the Remc�te Access S�ervices; 3. If recessed frt�m apen sessiQn, then City Council may meet in closed session as permitted by Governrnent Code sectic�n 54953,4; 4: If recessed from apen sessian, stafF shall begin effarts to diagnose and restore the Remc�te Access 5ervices. 5. If following recess of the t�pen session, Rernote Acces� Services h�ve not been restored within (1) hour, then City Council may reconvene the meeting if it adopts, by roll call vote, a finding required by Sectic�n 6.2. The recess perit�d may be extended if restoration efforts are ongoing, S.2 Efforts to Res#or� R�mt�te Access Seruices The City shall make good faith eFForts to restc�re Remote Access Services, which may inc#ude: • Troubleshooting platfcrrm c�r teleconferencing software; • Resetting c�r replacing audiovisuai equiprnent, • Attempting �Iternafive cannectic�n methods, o Contaeting necessary suppt�rt sta�f ar service providersp or � Switching to back-up equipment or platforms, if availab[e Pursuant to Section 7 of this pc�ticy, the City Clerk,or designee, shall m�ke a record and enter in�c� the meeting minutes the disruption and the restaration efforts undertaken by the �ity. Policy Nistory:Adopted�6.02.26. Effe�tive U7.01.26. 2 of 3 Lead L�epartment:Office of the Citv Cl�rk � 1 T' Y C3 F �''`� `YJ.-, ' c .� �. � � e� � � � �-�' ��C1-I I Ci►11' �1 �� ,�.: �� u�� v�.: �� • � Effective Datea�7.�1.2026 TYpe: City Ct�unci[ 6. ��e�rsv�ni�g th�C�p�n ��ssicar� 6:1. `Timing The open session may reconvene either upan restoration of Remote Access Services or after on� (1) hour has elapsed frt�m the tirne of disruption, and the finding r�quired by 5ectic�n 6.2 c�f this policy has been adopted by City£ouncil. 6.� if Remote Access Serrrices Are Nat Etestcrred If Remote Access Services have not been restored affier one (�.) hour,the City Council may either adjourn open session ar reconvene open session only �fter the followin�, ar a substantially similar finding can be made and is adopt�d by � rol! call vofie of the City Council; „The City Cc�uncJl crf the City of Redding has made ge�od faith effr�rts tv restore i�elephanic vr internet service in acccrrdance with ifs adopted policy and the public interest in continuing the meeting c�utw�ighs the public irrterest in remot�e publi�acc�ss." Upr�n adoptian t�f th�finding,the City Councii may continue the open session d�spite the fact that Remote Acce�s S�rvices have not k�een restored. 7. R�ccard4ce�p°rng If Remote Access�ervices were disrupted,then the City Clerk shall make a recard and enter into the meeting minutes the fc�Ilc�wing; • The nature and time �f the disruption; • How the City Council complied with the proceduxes pursuant to 5ection 5.1; � The restaration efforts und�rtaken; • The time the meeting was r��onvened (if applicable); and � The finding adopted pursu�nt tt� 5ection 6.2 (if applicable). S. R�vie�r and Upd�#�s This palicy, like t�ther City Cr�unciC policies, may be reviewed and amended from time-to-time by the City Council. As expressly required by the Brown Act, amendments tt� this pQlicy must be �pproved at a properly noticed public meeting in open sessic�n and may not be approved on the consent calend�r. Policy History:Adopted 06.02.26.Eff�ctive 07.Q1.26: 3 of 3 Lead Deaartment:Office of the Citv Clerk