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_ 4.5(a)--Award of RFP Schedule No. 5650 - Overhaul of Two (2) Boiler Feedwater Pumps and Motors
GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: March 3, 2026 FROM: Nick Zettel, Director of ITEM NO. 4.5(a) Redding Electric Utility ***APPROVED BY*** � �� �� t� �.� � ,. . �5�. #� � -� ����.��.�.. .���� �k ct e o ��rcctor �i9' e in r tric�[Jtriity � � 2/l�r`2��6 G���I1a����arbc�x �'���1�a�nag�r � � �1�612t726 nzettel@cityofredding.org wtarbox@cityofredding.gov SUBJECT: 4.5(a)--Award of RFP Schedule No. 5650 - Overhaul of Two (2) Boiler Feedwater Pum s and Motors Recommendation Authorize and approve the following actions related to Request for Proposal Schedule No. 5650 —Overhaul of two Boiler Feedwater Pumps and Motors for the City of Redding Electric Utility: (1) Award the contract to Stephens Mechanical Corp., in an amount not-to-exceed$350,000; (2) Authorize the City Manager, or designee, to sign the contract and any related documentation, and to execute change orders within the approved not-to-exceed amount; and (3) Authorize the City Manager, or designee, to approve and sign contract amendments and change orders in an additional cumulative amount not-to-exceed $150,000, for a total project authorization not-to-exceed $500,000, to address improbable and unforeseeable repairs discovered after disassembly and inspection. Fiscal Impact The total cost for Redding Power Plant overhaul of two Boiler Feedwater Pumps and Motors, including a contingency, is outlined below: Description Estimated Cost Base Overhaul Services $149,920 Potential Parts & Labar $142,000 Contingency $58,080 City Manager Contingency $150,000 TOTAL $500,000 Report to Redding City Council February 26,2026 Re: 4.5(a)--Award of RFP Schedule No. 5650 - Overhaul of Two (2) Boiler Feedwater Pumps and Motors Page 2 The overhaul services contract is proposed at a not-to-exceed amount of$350,000, consisting of $149,920 for base overhaul services (firm, known costs), $142,000 for potential additional parts and labor (subject to findings during disassembly and inspection), and a project contingency of $58,080. The City Manager or designee may authorize up to an additional $150,000 only if warranted by unforeseen conditions identified during the overhaul process, bringing the maximum project authorization to $500,000. This additional authorization is intended to manage risk associated with unknown repair conditions and would be utilized only as necessary. Redding Electric Utility (REI� has budgeted $800,000 in Major Maintenance funds for this Fiscal Year 2025-26 project; therefore, sufficient funding is available and no additional appropriation is required. Alternative Action The Council could direct staff to re-solicit the proj ect or provide alternative direction. Background/Analysis The City of Redding (City) has two Siemens SGT-800 gas turbines, Units 5 & 6, in service at the Redding Power Plant. In keeping with the need to maintain the desired performance of this equipment,periodic major overhauls and maintenance operations are required. Generating Unit 5 provides approximately 45 megawatts (MW) of power and uses waste heat recovery to produce an additional 15 MW of steam power with Generating Unit 4. Together, the units generate 60 MW, representing roughly 30 percent of the Redding Power Plant's 185-MW total capacity. As such, Generating Unit 5 is a critical resource within REU's power portfolio. The boiler feed pumps are essential to the reliable operation of Generating Unit 5 and control the flow of water in the steam system. The boiler feed pumps are both due for reliability overhauls as neither pump has been overhauled since installation in 2002. Proactively overhauling the pumps before failure occurs wi11 help ensure continued reliability of the generating unit and reduce the likelihood of an unplanned outage. This preemptive maintenance strategy also supports stable energy prices for REU customers by avoiding costly emergency repairs, reducing market exposure during forced outages, and maintaining steady generation availability. Overhauling the boiler feed pumps will strengthen operational stability, preserve reliability, and mitigate the risk of a complete unit shutdown. The City issued a public Request for Proposals (RFP) to obtain a qualified firm to perform the off-site overhaul of two boiler feedwater pumps and motors. Eight firms known to provide this specialized service and possessing appropriate qualifications were directly solicited. The RFP was also advertised in the local newspaper, posted on the City's website, and distributed to multiple builders' exchanges. On November 24, 2025, the City received proposals from three firms. A panel of City staff, including engineering and maintenance personnel, conducted a detailed evaluation of the proposals in accordance with the RFP's published criteria. Based on that evaluation, Stephens Mechanical Corp ranked highest overall and was identified as the proposer most advantageous to the City. Report to Redding City Council February 26,2026 Re: 4.5(a)--Award of RFP Schedule No. 5650 - Overhaul of Two (2) Boiler Feedwater Pumps and Motors Page 3 Environmental Review This is not a project defined under the Cali�ornia Environmental Quality Act, and no further action is required. Council PNio�^ity/City Manager Goals This agenda item is a routine operational item. Attachments Contract re: RFP 5650 Award Stephens Mechanical Corp �� � � SI.T� �N �I �� � � � �' 3" :�� � �`�` �'"�"����c�r�tr��.t"� rs rr�ad�����c�drr��;, �'a�g�� i�, b���� �a� �r� t�a� ��t�c�f` ��cld�s�� ("��t5'"�, ����rti�ipa.���sr�c�rat7car�, �z�d �������� ��lY������ �ra��4 {{6{�s�r��r��t�sr"") ��c�lle�ti��ly�h� "Far�i�s, ��c���idu�ily a"�'��ty'9)f€�r�h�p€��4pc���c��p�-c��idir��cr�"f�it� c���x:h�z�li��c�f��rc� �2�b��t�r E��d����r p�a �s���r��.c��r�. � ��5� �"i� dc�����es�h�v�sl�f�ici��t p�rsc�n�s�l �a� p�rfc�r�n th�s��vi���r�q���red 1��r��r� th��-e�y n�cessit�tir��this �c��tt�c�fc�r pers���� s�r�ri��s. ��,1 ,�° � �F �t����'��t��s ccs��r���t��ad ��re�m fc�r�c�c�d c.c�r�sic��r���t�� h���b� �ckr��tiu��c���d, �s f���c��7�: ���'l�'��� l. �: T�'�` �`�` S� �I��� S�bj��t to th���rr�7��r�cl �c�t7ditic�ns s��fc���th In�his�`c��tr��t, �c�ntr�ctc�r shall p�•€���d�tc� �ity�h� s���r��es des�r�bed in E,�1���i��, �.tta�t��d �r7d ira��r�crr�t�d here���. �'�r��tr��tc�r shat!pr��aide tl�� s���v���s �����tir��,p������nd ir�t��e r�a����:������ecf i��a ��l�ibit�. ��C:`�°I � �n � �1�T��'1'I � I �I �� ��'�' I°� ��'� �. �ity sh�11 p�� C;c�r�tr�c�or �c�r°se i�es r��3c��red purs�zarr�tr� thrs��r��tr��.t�t th�t�rr��s�r�d i�th� z��a�ner s�t f�c�� i�a Exh�b�t� —�`�� Sct��d�ale ar�d �c���p��►���icsn T�r��s; �tta�;h�d h�r�t;e� arad ir�c�ar}��r�t�r�fz�r�ir�, rn a tcsta! ����+��nt r��t tc� �:�c��d t�1r�e}���dt°�d at�d fif�y t��ca�ts���s�dc����r��rsc���p�s����� {�3S{�;C�d�t�.{��3�. 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