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Home My WebLink About _ 4.5(a)--Authorize Modifications to Bid Schedule 5631 - Pad-Mounted Distribution Switches GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: February 3, 2026 FROM: Nathan Aronson, Assistant ITEM NO. 4.5(a) Director of Electric Utility ***APPROVED BY*** �` � � �k et e o. ��rCCtQ7 i�9' C in,r lriC�FJ['rlitV 1/2t?f2��6 ar'� Ic�, nierirn City Pv%��ra�4rCF'r�s�� bii�4tc�r li�'7i202 naronson@cityofredding.org kkibler@cityofredding.gov SUBJECT: 4.5(a)--A�uthorize Modifications to Bid Schedule 5631 - Furnish and Deliver Pad- Mounted Distribution Switches Recommendation Authorize and approve the following modification relative to Bid Sched�ule No. 5631 — Furnish and Deliver Pad-Mounted Distribution Switches for the Redding Electric Utility: (1) Increase the purchase order awarded to Anixter, Inc. by $128,560.58, resulting in a new total award amount of$349,817.33 (including applicable sales tax), for the purchase of five (5) additional pad-mounted switches; and (2) Authorize the City Manager, or designee, to execute all documents necessary to implement this action. Fiscal Impact The total modi�ied contract amount is $349,817.33, reflecting an increase of $128,560.58 to procure five additional PME-11 type pad-mounted switches. The original award of$221,256.75, included a mixed inventory of distribution switches including PME-9 and PME-11 units. This modification increases the quantity of PME-11 units necessary to replace equipment damaged by flooding and to support mutual aid commitments. Sufficient funding is available within Redding Electric Utility's (REU) General System Improvements budget to accommodate the additional cost. No additional appropriations are reguired, as these expenditures are anticipated to be �unded through bond proceeds. Additionally, these costs may be eligible for reimbursement through disaster recovery programs. Alternative Actzon The City Council could decline to approve the increased award amount, which would leave REU with insufficient inventory of PME-11 switehes and increase the risk of service delays during future equipment failures or new construction. Report to Redding City Council January 27,2026 Re: 4.5(a)--Authorize Modifications to Bid Schedule 5631 -Pad-Mounted Distribution Switches Page 2 Background/Analysis Bid Schedule No. 5631 was originally awarded to Anixter, Inc. for the purchase o�pad-mounted electrical switches for use by REU. These switches are critical components within the distribution system and are required for system reliability, emergency response, and support of new construction. At the time of the original purchase, REU authorized the procurement of two PME-11 type pad-mounted distribution switches based on normal inventory and usage proj ections. On December 21, 2025, flooding in the City of Redding caused multiple PME-11 units to fail, significantly depleting REU's available inventory. Four PME-11 switches were rendered inoperable due to flood damage. While staff was able to temporarily restore service by reallocating one unit from another location and securing two units through a mutual aid request from the City of Roseville, current inventory levels remain critically low. As of this request, REU has only one PME-11 unit available to respond to new construction needs or unplanned equipment failures. In addition to flood-related losses, REU has experienced higher-than-normal installation rates for PME-11 switches over the past year. Annual usage data shows increasing demand, with six units installed in 2025 alone. Compounding this issue are extended manufacturer lead times, currently estimated at 36 to 40 weeks, which limit REU's ability to replenish inventory quickly in response to emergencies. Re- bidding this procurement would increase the manufacturer lead time up to three months, potentially leaving REU with critical inventory shortages through the 2026 winter season. To restore inventory to acceptable operational levels and ensure system reliability, REU recommends increasing the quantity of PME-11 switches purchased under Bid Schedule No. 5631 from two units to seven units. Anixter, Inc. has confirmed that the original 2025 bid pricing can be held for this additional quantity through early February 2026, contingent upon timely City Council approval. Approving this increase will allow REU to address current shortages, prepare for future emergencies, and support planned infrastructure projects without incurring cost increases associated with a new bid cycle. Environmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Pr�ioNity/City Manager Goals This agenda item is a routine operational item. Attachments ^Previous Staff Report - Item 4.5(b) September 16, 2025 C 1 T Y Q F � A L ' � ° R " � � CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: September 16, 2025 FROM: Nick Zettel, Director of ITEM NO. 4.5(b) Redding Electric Utility ***APPROVED BY*** `� �«� �� . . . . ,. . .�� ck et e,Dxrector of e iu tric Utility � 9/4,�2025 � y ippin,Ci �� ana�e�� 9f$12025 nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4S(b)--Award of Bid Schedule No. 5631 - Furnish and Deliver Pad-Mounted Distribution Switches Recommendation Authorize and approve award of Bid Schedule No. 5631 — Furnish and Deliver Pad-Mounted Distribution Switehes for the Redding Electric Utility to Anixter, Inc., in the amount of $221,256.'75. Fiscal Impact The purchase of pad-mounted distribution switches was included in the City of Redding Electric Utility's (REU) General System Improvements Fiscal Year 2025-27 Biennial Budget. As outlined in the five-year finaneial plan previously presented to the City Council (Council), funding for these improvements, including General System Improvements, was anticipated to be funded by bond proceeds. Should capital expenses associated with these efforts exceed the approved budget, staff will return with recommendations for any necessary budgetary adjustments. Alternative Action The Couneil could direct staff to rebid the purchase or provide alternative direction to staff. BackgNound/Analysis This bid enables REU to procure pad-mounted distribution switches to maintain stock levels and ensure availability for capital projects, system expansions, and unplanned replacements due to equipment failures. Switches are critical components for sectionalizing the electric grid, isolating faults, and ensuring the reliability of service to customers. Maintaining an adequate supply is essential to provide safe and reliable electric service. Report to Redding City Council September 8, 2025 Re: 4.5(b)--Awara'of Bia'Schedule No. 5631 - Furnish ana'Deliver Paa'-Mounted Distribution Switches Page 2 On Thursday, August 21, 2025, staff opened nine bid proposals. In the evaluation process, staff analyzed the bids based on the bid price and compliance with specifications. The apparent low bid from Anixter, Inc. contained no deviations to the City's contractual terms or technical specifications. Anixter, Inc. was determined to be the most responsive bidder and provided the best overall cost to the City. The award will be issued as a one-time order. EnviNonmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments ^Bid Tab 5631