HomeMy WebLinkAbout _ 4.11(a)--Authorize purchase of CCTV Inspection Van GI �" Y C� F
� � �- ' � ° � � i � CITY OF REDDING
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REPORT TO THE CITY COUNCIL
MEETING DATE: February 3, 2026 FROM: Michael Webb, Public Works
ITEM NO. 4.11(a) Director/Interim Asst. City
Mana�er
***APPROVED BY***
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1' �rel'We, .��u -�;I?ai etort��azrrn�.evt.Ci2y�NRairs�,er 1r..3�?02G ��,i'� lC[,.nieti[TIC`it�j�v'1��7�t�,4iCF'�ls�.�� �bi��'4tt7i 11�'7i202
mwebb@cityofredding.org kkibler@cityofredding.gov
SUBJECT: 4.11(a)--A�uthorize the P�urchase of a CCTV Inspection Van for the Storm Drain
Utilit
Recommendation
Authorize and approve the following relative to the purchase of a CCTV inspection van for
maintenance of the City of Redding Storm Drain system:
(1) Authorize the purchase of a Rapidview IBAK HD CCTV Inspection Van using
Sourcewell contract pricing from Municipal Maintenance Equipment (MME), with a net
delivered cost of$350,864.18, including all applicable taxes and fees; and
(2) Authorize the City Manager, or designee, to approve future pricing adjustments, terms,
and policy changes as needed up to an additional $10,000.00 for the purchase of the
CCTV inspection van.
Fiscal Impact
Sufficient funds are available in the Storm Drain Utility rolling stock account for the proposed
purchase of a Rapidview IBAK HD CCTV inspection van totaling $350,864.18. This is a
planned and budgeted rolling stock replacement.
AZteNnative Action
The City Council could choose not to authorize the purchase of a Rapidview IBAK HD CCTV
inspection van for the maintenance of the City of Redding Storm Drain Distribution system.
Without the purchase, the Storm Drain Utility wi11 continue incurring high maintenance expenses
and significant downtime for repairs on the existing, obsolete Camera Truek.
Background/Analysis
The Storm Drain Utility maintains approximately 200 miles of storm drain pipes and associated
catch basins, area drains, manholes and outfalls. The nature of the maintenance includes
televising and inspecting existing pipes to evaluate conditions and defects. New pipes are also
inspected for quality assurance prior to City's acceptance and ownership.
Report to Redding City Council January 28,2026
Re: 4.11(a)--Authorize purchase of CCTV Inspection Van Page 2
The Storm Drain Utility currently operates a 2007 CCTV inspection truck that is scheduled for
replacement due to its age, CARB compliance, limited serviceability, significant downtimes
during repairs, and high maintenance costs. The Storm Drain Utility purchased this truck �rom
the Wastewater Utility in 2018. Since that time, approximately $71,000 has been spent on
maintenance and repairs. The truck has 87,560 miles. It also has 4719 hours on the onboard
generator used to run the camera system. Typical conversion of equipment idle hours to miles
equals approximately 141,500 miles of additional generator/equipment time. Fleet scored this
vehicle as a 16 out of 20. Any score over 15 is recommended for replacement.
The HD CCTV inspection van is manufactured by RapidView IBAK North America and is
distributed by MME as the sole source vendor for the western United States under a Sourcewell
competitive bid contract. Currently the Storm Drain and Wastewater Utilities utilize CCTV
vehicles for inspecting pipelines. Sourcewell develops national competitive solicitations that
meet or exceed local standards, and offers its members the benefits derived from cooperative
purchasing. Using the Sourcewell cooperative contract to purchase a CCTV van saves significant
staff time needed to prepare bid specifications and solicit individual 9uotations from vendors.
The City also receives a significant price discount due to economies of scale realized through the
vol�ume of purchases on a multi-agency cooperative contract. The City is receiving a discount on
the total price of the CCTV van through this contract.
Environmental Review
This action, the purchase of equipment, is not a project as defined by the California
Environmental Quality Act. No further action is required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
^RapidView Contract Extension C-120721-RVL
^City of Redding Storm Drain Utility RapidView IBAK Transit VanWagon+HD Mainline
CCTV Inspection System Sourcewell Quote 1-5-26
RapidView Contract 120721
Rapidview 120721-RVL Pricing
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January 5, 2Q26
Gity c�f Redding Storm Dr�in Utility mwayne�,,,a7cityofredding,org
2nQ55 Viking Way, Building � t�pencer c�cityofredding.carg
Redding, CA 90063
Attention: Marty W�yne
Cc: Ted Sp�ncer
We ar�pl��sed t�s provide th��rroclased cc�rotrac#pricir�g f�or�the�ca�rceonr�ll prragram Ccs�t�act No:
12t1721-RVL RapidView IBAK transit rnounted HD Mainline CCTV Inspectit�n System for your review.
�ne(1)Each RapidView IBAK Fc�rd T�ansit VanWagon XL+ HD Mainline + IKAS Software CCN
Inspection System with the following components:
VZ000700
Fr�rd Transit VanWagc�n XL,High Roof, Long Wheelbase E�ten�ded Length, 3.5L 7i-VCT 116 Engine; 10-
Speed Autc�matic Uverdrive with Select Shift Tr�nsrnissi�n, 995Q GVRW, dRW:
RapidView LLG(Vendor) reserves t�e right tc�increase the price c�f vehic�e chassis,trailers,and a11-
terrain vehicl�s in prc�portior�tc�any increase of casts to the V�NDOR between th�date of acceptance of
the order and the date af delivery(inCluding withaut limitation ca�ts relafiing tu exchange rates, model
year changes, manufacturer price increa�es, I�bor, materials, transport ar�d t�xes).
vzo�as��
Cargo Van Conversion;
+ Rear backu�carnera
• Walk-thru design with parkition wall and door
• "12v LEC7 lighting
• Roof Air
• Exterior shore pc�wer package with extensi�an eord
• Auxiliary battery and charging system
FRONT C?FFIC�:
• Vinyl floc�ring in office
• Carp�ted wa(Is in Studio
s Lamin�t�d base cabinetry
• Laminate ct�unt�rtops in studio
WCIRKSI'ACC:
o Heavy-dufij,5 drawer toolbc�x
• 14 Gallon pr�ssurized wash down sysfiem
• Monitar rnaunt in workspace fiar installing monitor{monitor soCd separately)
• Butcher block wc�rkbench
• Rugged FRF' ca}�inets
• Rugged FRP overhead cabinets wlth easy-open hardw�re
SAFETY:
+ Directional arrow board at rear
• Strobe light mcaunted on front roc�f
VZf'OC101 Otl
Generatar G�s 5.5Kw, 120VAC
4b34 Mayh�w Racsd 4750 Caterpil(ar Rc�ad, �D 13922 Gracebee Auenue 1930 W.tNinion Avenue; #1
Sacrarii�nta,G?;958�7 R�dding, �A 960�73 Norwail<, GR 9t�650 Nayward, C!�94545
C��fice: 916-922-11t�1 Uf�ic�: 53Q-243-4�5b t�ffice; T�4-528-8770 t�ffice: 510-b70-0230
Fax: 916-922-1034 �ax: 534-243-1447 Fax: 714-52�-874d Fax: 510-b70-�4Q3
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January�,2t�26
Gity of Redding
R�pidView 4BAK Ford Transit VanWagc�n XL+ HD Mainline+ IKRS Software CCTV Inspectian System
Sourcewell C�uotatic�n
Page 2
VZIUt000102
(3) Monitor, 22"Widescreen
V�M000�04
Monitc�r 1Vdount-�ouble
VZ0003�6
KW Reel cabinet, {tN-22°' L-39"& H_34") with a slide out tray for the LISY Synchro drum and one
Ic�cking drawer with a divider.All aluminum drawer construction.
V4004025
ORf'HEUS HD Pan&Tilfi Camera WITN TRRNSMITTER;
p Pan&Tilt,Zoam Camera of 6"pipelines
• Full HD 1920x108Q Reso4ution, Ha-SDI"Standa�d (patent p�nd�ng)
• 16t�x Zc�om{1t�x t��tical, 16x Digital)
« P�n-able zc�orn aptics
• High-power�ED lightir�g with gap lighting
• Intelligent Auto-�c�cus
• lnnov�tive HiJD display
• Incl�des installed 33hz transmitter
V904900�
T��HC?TRACTOR:
• HQ Version required fc�r HD System ap�ration
• �iainline tractor for use in �rip+elines 5"and up
a Zero turn radius,full steering with ATC (Automatic Tilt Compensation)
� lncludes lowering claw, tofllset and 5"/6"/8"/1{7n�ftl�1�GIS�tS
• 776 can be used as the chassis for the LISY 3.2/4.2 HC?Extension
• Requires a HQ Camera Base module for normal mainline aperations
Q Add the Rernote Elevator(904196031}to help in larger pip�lines
V9C140013
HI�Camera Base Module for T�6I86 Tractor:
• Required far operatian of T76/�� ND as mainline tract�r
• Include�33kHz and �12Hz transmitters for Icacatic�n
9(?4116f131
Remote Elevator fc�r T76/€36:
• F2aises the camera ta �Il�w centering in pipeline
• Lifts camer�abQve water line in pipes with flow
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January 5;2C?26
City of F�edding
R�pidView IBAK Fc�rd Transit VanWagon XL+ HD�Jlainline+ IKAS Softvv�re CCN Inspection Systern
Sc�urcewell Quc�tatian
Page 3
90fl4�1(7$91
T76 RAC7 150 Complete Treaded Wheelset for 12,,And Up:
{Br�wn!Hard)
• For 16"and up c�n a T86
� ��r 1�"ar�d up on a T?6
� Ft�r 1{7'°and up on a 1`66
�Uses Singie aeplacementTice 9ClCt4��742*
*Uses 6tJtl(?412 M6x35 Cheese Head S�rews*
*Us�s�t�02116 M4x8 Torx Countersunk Screw*
V1974018
BS3.5-1�X V�hicl� Mc�unted Cantrol:
� �'�r operation of all camera and fihe tract�r funcfiians
a �t�r permanent installatic�n in a vehicle in �9"'technologY
• Separate keyboard surrraund with 2 joysticks, emergency stop, microphone for intercom
� Includes V0000�89 on/�ff switch
• Rec�uires control mr�nitor panel and monitor mount.
� Requires PC fc�r c�per�tion
• �D Con�rollerfor use wit�r KW�t�S
RANI-2461 U
VESA 75 Mounting Plate With Ba11-C Size
RAM-2(71 U-B
Double Socket Arm -C Size Short
RAM-TRACK-EXA-9BU
9BU 9" M�dular Aluminum Black Tough Track
RAF'-354U-1`RA1
Track Ball With T-Bolt Attachment-C Size
1OTS7M
1� In�h Touch Screen
GV-Rl71�U3-2GL
Graphics Card With HDMI Output
V8C139t���
KW505 FtJ2 4K Synchranized Powrer Cable Reel:
� C7esigned for use wi#h 00/12 FC72 X2 fiber optic cable require�for PANt�RAMO 4K systems
• Synchrcrnized cable payout and retraction
• Automatic level wind
• Requires vehicle installati�n
• Includes remote contrc�l pendant and LEa boam li�ht
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RapidView IBAK Fard Transit VanWagon X� +ND Nlainiine+ IKAS Software CCTV lnspection System
Sc�urcevuell Quotation
Page 4
• Distance caunter with rear display
• Hc�lds up to 9000 ft. /300m of 001'12 F02 X2 fiber optic cable
• Includes integrated tractar lowering wrinch and control
• Includes 3333302142 Contrc�l Wire Panaramo 1OM
8C1fl7180tJ
HD Ft�4�amera Cable Type 0�/12:
• Required for H� Systems
0 100UFt:l5UOm of fiber optic cable
� Requir�es KW505 HC�I�t�Gable Drum with v.8 b�ard, and BS7 Controller
• Older drums may require upgrade ta use this cable. Please contact your representi�tive for more
infarmation
9C?4350020
Cable DefEectic�n F'ulley KUV 2.7 with rape and holder{50ft c�f rope}
8�26"I?C131A
C�ble Deflectit�n Pull�y(Adjusfiable)KW3C�5/505:
• R��ches fio fihe boom for o�f manhole setups
� Rotates fc�r pcc�per�lignment to manhol�
9016t31 Q40
Pr�ssure Test Set
902201741
Single Inlet tc�Single CJutlet�e�k Test Adapt�r Hr�se(With Fittings)
CLAWRC7APTER
Claw Adapter:
• Attaches to fiberglass extensian poles and holds the tractor lowering clavw
s Useful for helping r�ise and Ic�wer the system c�ut of the manhol�
V0001'�17
19"lndustrial PC with the�e specificafiions c�r greater:
• Ruggedized Rack i�ount Cabin�f
• Infie! Quad Core Processar
• 16 GB RA1Vf
• 25G GB�olid State Drive for Applic�tions l OS
• 2 l'B Nard Drive far Dat�
• DVD-RJCD-RW drive
• Keyb�ard and O�tical Mouse
• Uperating system Windows 10 Professional
*** NC3 Video Captur� C�evice Included (to be supplied by software vendor)
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January 5, 2Q26
City'of Redding
RapidView IB�.K Ford Transit VanW�gon XL+ Ha Nlainline+ IKAS Software CCN lnspection System
Sc�u�cewelC Quc�t�tion
Page 5
V4702467
VM4C9 �ull HD MPEG�ncoder Card
� Only sald for use uvith IKAS Evolution. If using a 3rd party software, please contact yc�ur software
vendar
Tr�ining- 1 Day Equipment Training
St�ndard{�} day frainir�g at custc�mer°s I�cation;
m Includes review of operation and maint�nance of suppl'ied equipment
• Training is na charge at RapidView facility in Rochester, Indiana
• RapidView is nr�t responsible for damage incurred that was not a direct result of aur trainer's actions.
U-C?0-89 H+�se Guide 3in-Replaces V-665-00t�4 669-1915�1
M-AC?J-1 Adjustabie Top Nianhole Roller
(4) M-STD-6 6'Singl� Male X Female Standard Fiberglass Pale
M-FPB-4 4 Piece Pole Halder
RapidView Transit Uan agon�L+Ht� IV1ainlir�e Sourcewrei!Price�ub-�"+�fal �29?,1�U.°�0
VS1'�0200 IBAK EVOLUTION —VEHICLE $ 17,376.Ot7
Powerful datab�se applic�tic�n for ail types c�f inspections:
including lateraf Iaunch, mainline, Panr�ramo, HC7; laser scan and more. This sQftware will allow you tc�
capture vid�o and images and produce complete reports with d�fect id�ntificat�on �nd scaring. I�ata
and videos can be exparted for t}�e customer to view the information. The sc�ftware has an extensive
list c�f exp�n�ion modules avail�bl�#o further its cap�bilities. Basic sewer d�ta prajects—b��i�
module#ype Man�ged sewer objects: secti�ns, manht�les and,I�terals Standard c�mpliant sewer data
acquisition Operatior�vvith task rel�ted menus �nd dialogu�s Assisfant for cor�dition data aequisition
M�nagement c�f inspe�tion proj�cts with customer; prc�ject and job data Man�gement of sewer objects
with nnaster and ct�ndition data, phota and videa data import and attribution c�f digifial phc�tt�s to
canditic�n data Digital single image capture frorn linked videos C7ata transf�r�ssistant
License free sewer �/IPEG playet�for d�ta transfer{without�n iVIPEG dec�der) Qigital (�PE�
recarding with: lnternal MF'EG mobil�encoder{Sensoray) �c�nfigurable video overlay of m�ster and
candition data Conditic�n data acquisition synchronized with video recording Single monitor display
with: Live video display Switchc►ver between the video picture �nd the 1KA5 dialogs Also for
F'anc�ramo systems, Panor�mo scanner�onfrol included High performance MPEG encoder driver
(requires Vitec) > MPEG format see encc�der descri�tion Jab rule rnanagement!Rny desired number
of profiies can be managed. IKAS Evolution Full HL7. Fulf HD performance MPEG enc€�dex driver
(requires Vitec HC?) > Up ta full HC7 video with (�P�G4 AVC(H264) > Adjustable resalution
> St�ftware data overlay IKAS Evolution Laser Diameter Measurerr�ent For iBAK laser cameras
During push rod oper�tion for diameter estimation anly with push c�mer�s IK,45 Evolution PACF�&
LACP Interfac� Exter�sian
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RapidView'iBAK Ford Tran�iY VanWagon XL + H� Mainline + IKAS Scrftware CGTV Inspectian
Syst�m Snurcewell Quotation
F'age 6
1lSOCI4521 SHAPE FILE IMPORT/EXPQRT- IKAS EVOLUTION $ 4,639.�0
D�ta exchange in the �SRI ArcGIS S`h�pe format ft�r obj�ct parameters regarding section, manhole
and later�ls*
-Prim�ry keys must be availak�le in the Shapes.
-Export:
�Object geornetry as S�ape
-Us�r ct�nfguratit�n of th� object pararneters that are to be exported {Aiignment of the ob�ec�data
fiields to the Sh�pe�ie)
- Impart:
> User configuration of the object par�rneters that are t�be imported (Alignment of the Shape data
fields to the IKAS/IKIS c�bject fiields)
> load/save different field alignments
* Depending on the data base c�nfiguration
US004504 MAF'VIEWER- IKAS �V(�LUTI(JN $ 2,157.��
- Graphical display of the sewer netv+rork with manholes, sections�nd laterals from fhe coordinates of
the sewer d�ta a��ording to th� dat� interf�ce
- Interactive operatian with links to the sewer and inspection data
-Work progress indi�at�r for graphi��l prac�ssing af the TV inspectian
- Dis�alay of pipe runs v�rith inflecti�an points
- Site plans/backc�r�und ma�s:
-- Display in raster�nd vector format(DXF, TIF, JF'G, PiVG, BMP)
-- G�o-r�f�renced
-_ Fitting in Qf(scanned) b�ckgr�und m�ps with 3 pc�ssible modes:
1. Aligning matching pc�ints;
2. Entering knc�wn co-ardinates;
3. Setting the scale and positton c�f b�ckground maps
-- Management of plan directories
- Display configurati�n with GI� I�yer management
- Per each IK/�� Evalution workstation
VSCt04505 MAP EDIT(�R- IKAS EVt�LUTIOhI $ 3,593.00
- Extends the Map Vi�wer with:
-�raphicat sewer network editing/digitizing functit�ns
- Digitizatic�n of sections, m�nhc�les and Iaterals
> Includes run c�f secti�ns (I�terals)via inflection points
- Shifting of manhc�les �nd pi�e run inflection points
-Setting p�r�meter t�xts free
- ...(without a run assistant!)
** Map Viewer is required! **
IKAS Evolutir�n Support $ 2,221.20
• Ongoing updates and support by phr�ne or online via TeamViewer
• First 6 monfihs included with initi�l purchase
• The service contract wiil automatically renew on January �st of each subsequent calendar ye�r.
a Paid yearly up�n renewal
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January 5, 2C)26
City of Redding
RapidUiev�r IBAK Ford Transit VanWagon XL + HD Mainline + IKAS Sofiware CCTV Inspectic�r�
Systerrs Sourcewell Quotation
Page 7
s Customer outside c�fi contract vuikl receive nc� updates and rninimal support
* Upon inifi�l purchase,custorner wifi be charged a pro-rated amount to include suppart for the
currenf year, and until Decemb�r 31 st of the following calend�r year.
1 S LVC?I_4JTIQt� �c►aar�ewre6l �rice �a�b-'Total � 29,9�6.�0
Price F.C3.B. Redding, CA $34t?,766.98
Less 4°lo S�urcewell L7iscaunt - 13,630.68
Sourcewell Price Sub-Total �327,�36.3�
7.25°10 Estimated Sales Tax 23,717.38
CA Tire Fee(6 a�,?$1.75 �ach) ��.SQ
�otal $35�,864.�8`
City's Purchas� �rder#o be prepared and sent directly to�the Saurcew�ell Contract A�signee;
Municipal Maintenance Equipment; Inc. 4�634 Mayhew Rc��d Sacr�mento, CA 9�827
Tel: 916-�22-110� F�x: 916-922-1034 Nancy Steffan—nsteffan a�s�urce�mme.com
� Municipal Maintenance �quipm�nt, Inc. is the Ic�cal dealer and will prc�vid�w�rranty suppc�rt and
future service for the RapidView IBAK productis.
• Pricing includes delivery�nd on-site training.
Q CAFtB Disclasure. A vehicle operated in C�lif�rnia may be subject tc� Cakifornia Air Resources
Bo�rd Advanced Glean Fleets regulations. It therefore coul� b�subject to the requirements ta
reduce emissians af air polfut�rrts. For mr�re informati�n, please visit the CARB Advanced C(ean
Fleets webpage �t http�:l/ww2.arb.ca:govlour-work/prc�gramsladvanced-clean�fleets
• C?u�to C�lif�rnia emissi�ns requirements, special permits may be requir�d or� engines. MME
cannc�t pravide these permits and we recorr�mend you contact your Incal Air Resources
Management�istrict fior the specific requirements:
s �lormal deli�ery 9Q-120 A.R.Q. depending on stc�ck avail�bility at time of order.
� Sales tax applicable at time t�f deliVery will be showrr on invaice.
• Terms; Net 1-5
a Quotatian valid thraugh the end of�ebruary 2U26
Thank yc�u for ysur interest in#his fine prc�duct. Shc�uld yt�+u haue any questions or need additional
information, please let us knaw. We look fc�rw�rd to being af service:
Sincerely,
Municipal Mainten�nce Equipment; Inc.
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Jam�`�s W �eler,
Presi t
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
120721-RVL
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Solicitation Number: RFP #120721
T T
This Contract is between Sourcewell, 202 12th Street Nartheast, P.O. Box 219, Staples, MN
56479 {Sourcewell) and RapidView LLC, 182$ W. Olson Rd., Rachester, IN 46975 (Supplier).
Saurcewell is a State of Minnesota local government unit and service caoperative created
under the laws of the State of Minnesata (Minnesata Statutes Section 123A.21) that affers
caoperative procurement salutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 educatian,
nonprafit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public salicitatian for Underground Infrastrueture Inspection and
Rehabilitation Equipment with Related Services from which Supplier was awarded a contract.
Supplier desires to cantract with Saurcewell to provide equipment, products, or services to
Sourcewell and the entities that access Saurcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE QATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires January 17, 2026, unless it is
caneelled sooner pursuant to Article 22.This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVA�.OF TERMS. Notwithstanding any expiratian or termination of this Contraet, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 thraugh 14 survive the expiration or cancellation of this Contract. All
other rights will eease upon expiration ar termination of this Contract.
2. E UIP E T, P UCTS, SE VICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will pravide the Equipment, Products, or
Services as stated in its Propasal submitted under the Salicitatian Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
inta th�s Cantract.
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All Equipment and Praducts provided under this Contract must be new and the current model.
Supplier may offer close-aut or refurbished Equipment ar Products if they are clearly indicated
in Supplier's praduct and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Cantract offers an indefinite quantity of sales, and while substantial valume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
fram liens and enc�mbrances, and are free fram defects in design, materials, and workmanship.
In additian, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use far which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELCERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Saurcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Praducts, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. P ICI
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Praposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition.This means that the quoted cost is for delivered
Equipment, Praducts, and Services that are operational for their intended purpose, and
includes all casts to the Participating Entity's requested delivery location.
Regardless of the payment methad chosen by the Participating Entity, the total cost associated
with any purchase option af the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Praducts must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at na cost to Sourcewell ar its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances ar conditians prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nancanforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconfarming Equipment and Products with canfarming Equipment
and Products that are acceptable ta the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective ar inoperable conditian.
Saurcewell may declare the Supplier in breach of this Contract if the Supplier intentianally
delivers substandard or inferior Equipment or Praducts.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemptian certificatian(s}. When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a spec�fic selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added ar removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List pro�ram and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. P CT A RICI G CHA GE RE UESTS
Supplier may request Equipment, Product, or Service changes, additians, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available fram the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number!
+ Clearly specify the requested change;
+ Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
alang with the requested change (e.g., addition, deletion, price change); and
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• Include a complete restatement af pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Praducts, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Farm will became an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS,AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Saurcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and ather public entities.
The benefits af this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member af Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, ar Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and dacumentation and will encourage potential participating entities
to jain Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACI�ITIES. Suppl�er's employees may be required to perform work at �overnment-
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. P RTICIP TI G E TITY USE P C ASI G
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to aeeess this
Contract; however, order flow and procedure will be develaped jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase arder, it
may use its awn forms, but the purchase order should clearly note the applicable Saurcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier perfarmance, Participating Entity
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payment obligations, and any applicable warranty periods or other Supplier ar Participating
Entity obligations may extend beyond the term of this Cantract.
Supplier's acceptable farms of payment are included in its attached Praposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability far any
unpaid invoice of any Participating Entity.
B. ADDITIQNAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additianal terms and
canditians to a purchase order, or ather required transaction dacumentatian, may be
negatiated between a Participating Entity and Supplier, such as job ar industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms af which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and canditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements}, the Participating Entity and the Supplier may enter inta a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Part�cipating Entities may terminate an arder, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay far the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUST E SE VICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must pravide prompt notice to Sourcewell if that person is
changed.The Accaunt Representative will be responsible for:
• Maintenance and management of this Contract�
• Timely respanse to all Saurcewell and Participating Entity inquiries; and
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• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Saurcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reparts, supply issues, customer
issues, and any other necessary information.
. REP T C T CT SALES CTIVITY A 1 ISTRATIVE FEE P Y E T
A. CONTRACT SA�ES ACTIVITY REPC?RT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amaunt of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating na sales were
madea.
The Report must eontain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
* Participating Entity State/Pravince;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Ema►1 Address;
* Participating Entity Contact Telephane Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Qescription;
• Item Purchased Price;
• Saurcewell Administrative Fee Applied; and
• Date Purchase was invaiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideratian far the suppart and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and nat
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
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mailed to the address above "`Attn: Accounts Receivable" or remitted electronically ta
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract ta
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any praposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Cantract`s expiration date, the administrative fee payment will be due no more than 3Q days
from the cancellation date.
9. AUT IZE EP ESE TATIVE
Sourcewell's Authorized Representative is its Chief Pracurement Officer.
Supplier`s Authorized Representative is the person named in the Supplier`s Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER,AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Saurcewell or the Minnesata State Auditor for a minimum of six years from the
end af this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Farticipating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Cantract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will nat be unreasonably withheld. Any prahibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation ar repetition of the
circumstances giving rise ta such right. Any such waiver must be in writing and signed by the
parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No ather understanding regarding this Gontract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is ane of independent
contractors, each free to exercise judgment and discretian with regard to the conduct of their
respective businesses.This Contract daes nat create a partnership,joint venture, or any other
relationship such as master-servant, ar principal-agent.
11. 1 E !TY L LESS
Supplier must indemnify, defend, save, and hold Saurcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s} or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Praduct, or Service has been used according to its specifications. Sourcewell`s
responsibility will be governed by the State af Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. VE E T AT P CTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, callected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13, I TELLECTUAL PERTY, PU �ICITY, A KETI , E SE E T
A. INTE��ECTUAL PROPERTY
1. Grant of Lfcense. During the term of this Contract:
a. Sourcewell grants ta Supplier a royalty-free, warldwide, non-exclusive right and
license to use thetrademark{s) provided to Supplier by Saurcewell in advertising and
promatianal materials for the purpase of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Saurcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relatianship with Sourcewell.
2. Limited Right of Sublieense. The right and license granted herein includes a limited right
af each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
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advertising and pramotional materials for the purpase of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
af this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must camply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
ather party's trademarks only in good faith and in a dignified manner consistent with
such party's use af the trademarks. Upan written natice to the breaching party, the
breaching party has 30 days af the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims,judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any persan on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remave all Trademarks from signage, websites,
and the like bearing the other party`s name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity re�arding the subject matter af this Cantract must not be released
without prior written approval fram the Authorized Representatives. Publicity includes notices,
infarmational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Cantract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
appraved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14�. GOVERNING LAW,JURISDICTION,AND VENUE
The substantive and pracedural laws af the State af Minnesata will govern this Cantract. Venue
far all legal proceedings arising out of this Contract, or its breach, must be in the apprapriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. F CE A1EU E
Neither party to this Cantract will be held responsible for delay or default caused by acts of God
ar other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must pravide the other party prompt written notice af the default.
16. S VE I�ITY
If any provision of this Contract is found by a caurt af competent jurisdiction ta be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PE F CE, EFAUIT, RE EDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jaintly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Esca(ation. If parties are unable to resalve the issue in a timely manner, as specified
above, either Saurcewell or Supplier may escalate the resolution af the issue to a higher
level of management. The Supplier will have 3Q calendar days to cure an autstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must cantinue without delay to carry out all of its respansibilities under the
Contract that are not affected by the dispute. If the Supplier fails to cantinue without delay
to perfarm its respansibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result af such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the follawing constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term ar condition of this Cantract.
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The party claiming default must provide written notice of the default, with 30 ealendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
ar other damages. If the default remains after the opportunity far cure, the non-defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any partion thereof, including any orders issued against the
Cantract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the perfarmance of this Contract with insurance company(ies) licensed ar
autharized ta do business in the State af Minnesota having an "AM BEST" rating af A- ar better,
with coverage and limits of insurance not less than the fallowing:
1. Workers'Campensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's �iability Insurance: must be provided in amounts nat less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$50Q,000 poliey limit for bodily injury by disease
$500,000 each emplayee for bodily in�ury by disease
2. eommercial General Ciability Insurance. Supplier will mainta�n insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms na less
broad than the Insuranee Services Office ("ISO°') Commercial General Liability Form
CGQ001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising fram premises, operatians, bodily injury and praperty damage,
independent contractors, products-completed operations including construction defect,
cantractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditians af coverage must be maintained during
the term of this Cantract.
Minimum Limits:
$1,000,000 each occurrence Badily Injury and Property Damage
$1,OQ0,000 Personal and Advertising Injury
$2,OOQ,OOQ aggregate far Products-Completed operations
$2,000,000 general aggregate
3. Commereiaf Automobile Liability insurance. During the term af this Contract,
Supplier will maintain insurance covering all awned, hired, and non-owned autamobiles
in limits of liability not less than indicated below. The caverage must be subject to terms
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no less broad than ISC? Business Auto Coverage Form CA QQ01 (2Q1Q edition or newer),
ar equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbretla Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's L.iability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,OOO,Q00
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain caverage for network security and privacy liability. The coverage
may be endarsed on another form of liability caverage or written an a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data —including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence af the insurance required under this
Contract. Prior to expiration of the palicy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage an their behalf.
Failure ta request certificates of insurance by Sourcewell, or failure of Supplier ta provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect ta liability arising out af activities, '°operatians," or
°`work" performed by or on behalf af Supplier, and praducts and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further pravide that coverage is
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primary and not excess over or cantributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
atherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract ar ather
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any ather insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subragation and insurance clauses from each af its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. C PLIA CE
A. LAWS AND REGU�ATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
2 . UPTCY, E A E T, SUSPE SI CERTIFICATI
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actians. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or valuntarily excluded from programs
operated by the State of Minnesota; the United States federal government ar the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been canvicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISlONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
ITE ST TES FE ER L A S T E A S
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject ta additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements far Federal Awards, 2 C.F.R. § 20Q. Participating Entities may have additianal
requirements based an specific funding source terms or canditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, ar Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of"federally assisted canstruction contract" in 41 C.F.R. § 60-
1.3 must include the equal apportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, °`Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 6Q, '°Office af Federal Contract Campliance Programs, Equal
Employment Opportunity, Department of �abor."The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a prauision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulatians (29 C.F.R. § 5,
"Labor Standards Provisions Applicable ta Contracts Covering Federally Financed and Assisted
Constructian°'). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In additian, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision ta award a contract or subcantract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected ar reported violations to
the federal awarding agency. The contracts must also include a provisian for compliance with
the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcantractors an Public Building or Public Work
F�nanced in Whale or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation ta which he ar she is otherwise entitled. The non-federal entity must report
all suspected or reported vialations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of$1Q0,000 that involve
the employment af inechanics or laborers must include a pravision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department af Labor regulations (29 C.F.R. § 5).
Under 4Q U.S.C. § 3702 af the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 4Q hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 4Q
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no labarer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous.These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement pracess, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter inta a eantract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventians Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperat►ve
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that durin�the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 74Q1-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants af amounts in excess of$150,000 require
the nan-federal award to agree ta comply with all applicable standards, arders ar regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 74Q1- 7671q) and the Federal Water Pollution
Contral Act as amended (33 U.S.C. § 1251- 13$7). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protectian Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made ta parties listed on the government wide exclusions
in the System for Award Management (SAM), in accardance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive C?rders 12549 (3 C.F.R. § 1986 Camp., p. 189) and 12689 (3
C.F.R. § 1989 Camp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
Rev. 3/2021 15
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of parties debarred, suspended, or otherwise exeluded by agencies, as well as parties declared
ineligible under statutory or regulatary authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or valuntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-L.OBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal apprapriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Cangress, officer ar employee of Congress, ar an employee of a member
of Congress in cannection with abtaining any federal contract, grant, or any ather award
covered by 32 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier ta tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Labbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must camply with
the recard retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatary standards and palicies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Ener�y Policy
and Conservation Act.
J. &UY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable pracurement rules calling for free and apen
competition.
K. ACCESS TO RECORQS (2 C.F.R. § 20Q.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent ta Supplier's discharge of its obligations under
this Contract for the purpase of making audits, examinations, excerpts, and transcriptians. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussian relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 20Q.322). A nan-federal entity that is
a state agency or agency of a political subdivision af a state and its contractors must comply
with Section 60Q2 of the Solid Waste Disposal Act, as amended by the Resource Canservation
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and Recovery Act. The requirements of Section 6002 include procuring anly items designated in
guidelines of the Enviranmental Protection Agency (EPA) at 4Q C.F.R. § 247 that cantain the
highest percentage af recavered materials practicable, cansistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $1Q,000 or the
value af the quantity acquired during the preceding fiscal year exceeded $10,Q00; procuring
solid waste management services in a manner that maximizes energy and resource recavery;
and establishing an affirmative procurement program for procurement of recavered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logas, crests, ar
reproductions of flags or likenesses of Federal agency officials withaut specific pre-approval.
N. NO OBLIGATIQN BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract ar any purchase by an Participating Entity and is not subject to any obligations ar
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGftAM FRAUD AND FALSE OR FRAUDU�ENT STATEMENTS OR RELATEQ ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Cantract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential canflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able ta assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. L.aws that prohibit transactions with and provision of resources
and suppart ta individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term af this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.226.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. C CECL TI
Saurcewell or Supplier may cancel this Contract at any time, with ar without cause, upon 60
days' written notice to the other party. However, Saurcewell may cancel this Contract
immediately upon discovery af a material defect in any certification made in Supplier's
Praposal. Cancellation of this Cantract does not relieve either party of financial, product, or
service abligations incurred or accrued prior to cancellation.
Sourcewell RapidView LLC
DocuSigned by: DocuSigned by:
�� ���'t� J� C�C��
g�le COFD2A139D06489... g\/e 57D33GE92ECQA63...
r 7
leremy Schwartz Steve Keranka
Title: Chief Procurement Officer Title: Director of Sales
1/13/2022 ( 12:22 PM CST 1/13/2022 ( 10:41 AM CST
Date: Date:
Approved:
DocuSigned by:
l/""""� li"�
��/� 7E42BSF817A64CC_.
r
Chad Coauette
Title: Executive Director/CEO
1/13/2022 ( 12:23 PM CST
Date:
Rev. 3/2Q21 18
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RFP 120721 - Underground Infrastructure Inspection and
eh ilit ti n u� ent it elat ic s
Vendor Details
Company Name: RapidView LLC
1828 W Olson Rd
Address:
Rochester, Indiana 46975
Contact: Steve Keranko
Email: skeranko@rapidview.com
Phone: 574-224-5450
Fax: 574-223-7953
HST#: 20-5783630
Submission Details
Created On: Thursday October 21,2021 13:06:26
Submitted On: Monday December 06,2021 14:52:04
Submitted By: Steve Keranko
Email: skeranko@rapidview,com
Transaction#: 4b1a8d7e-246b-40bc-a310-1013b36a6467
Submitter's IP Address: 199.16.222.127
Bid Number: RFP 120721 Vendar Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Specifications
Table 1: Proposer ldentity&Authorized Representatives
General Instructions (applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Da not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond"N/A" if the
question does not apply to you (preferably with an explanation).
Line Questivn' Ftesponse*
Item
1 Proposer �egal Name (one legal entity only): RapidView L�C
(In the event of award, wili execute the
resulting contract as "Supplier")
2 Identify all subsidiary entities af the Proposer RapidView LLC is the only entity. ',
whose equipment, prnducts, or services are �
inciuded in the ProposaL :
3 Identify all applicable assumed names or DBA RapidView �LC is the only entity.
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
4 Proposer Physical Address: RapidView LLC '
1828 W. Olson Rd. �
Rochester, IN 46975
5 Proposer website address (or addresses): www.rapidview.com *
6 Proposer's Authorized Representative (name, Steve Keranko
title, address, ernail address & phone} (The Directnr afi Sales
representative must have authority to sign 1828 t�lson Rd
the "Proposer's Assurance of Compliance" on Rochester, IN 4697�
behalf of the Proposer and, in the`event ofi skeranko@rapidview.com
award, will be expected to execute the 574-224-5450
resulting contract):I
7 Proposer's primary contact for this proposal Steve Keranko
(name, title, address, email address & phone): Director of Sales
1828 Olson Rd
Rochester, IN 46975
skeranko@rapidview.com
574-224-5450
8 Peoposer's other contacts far this proposal; if Matt Sutton
any (narne, title, address, email address & UP of Sales and Marketing
phone): 1828 Olsan Rd
Rochester; IN 46975
msutton@rapidview.com
574-224-5427
Rex Robison
CEC7
1828 �Ison Rd
Rochester, IN 46975
rrobison @rapidview.com
574-224-5453
Table 2: Company Information and Financial Strength
Line �uestion Response*
It�m
Bid Number: RFP 120721 Vendar Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
9 Provide a brief history of your company, Mission Statement
including your company's core values, Our mission is to provide our customers with increased profits by providing the best
business philosophy, and industry longevity products and service in the pipeline inspection industry.
related to the requested equipment, products
or services. Company History
RapidView, LLC created business partnerships with several manufacturers of high
quality sewer pipeline maintenance products, including our primary product line from
IBAK Helmut Hunger GmbH & Co. KG of Kiel Germany, a manufacturer of high
quality CCTV pipeline inspection systems since 1957. RapidView LLC imports,
distributes and services the complete IBAK camera inspection product line, within
North America, from our Rochester, indiana facility.
Originaily founded in 1991, as R&R Visual, our company began developing and
providing unique inspection solutions to the nuclear, petrochemical, industrial and �
municipal sewer industries. The development side of the business, RapidView, has
designed and marketed the first practical sonar inspection system or sonar profiling
for use in liquid filled pipelines. The success of the company was not only based
on the construction and sale of sonar units, but by practical applications in the field
to provide previously unattainable pipeline assessment data. We have strived to be
a single source for subsurface inspection equipment, utilizing the latest in technology
coupied with a fuil staff of trained professionals. The IBAK product line is a perfect
fit with our company's philosophy and our customer's diverse needs. This was a
Iogical expansion for our business. The sonar inspection business and specialized
long-distance CCTV pipeline inspections created many satisfied customers
throughout North America. Our customers Iike our products, our services, and trust
our staff. The addition of the IBAK product line continues our devotion to our
customers.
10 What are your company's expectations in the RapidView LLC (#122017-RUt�) became a Sourcewell approved uendor in February
event of an award? 2014. We have experienced increased growth and acceptance of'the cantract in '
each ofi the 7+ years we ha�e been a member. If awarded another four-year
contract, FtapidUiew anticipates a continued increase in acceptance of the contract �
and sales'volume, which in tum wiil benefit the customer by pro�iding thern with
State-of-the-Art Technology without the strains of traditional bidding processes.
Continued increased efficiencies will be recognized by us, the seller, and
participating Sourceweil members delivering considerable tirne and 'costs savings.
11 Demonstrate your financial strength and RapidView continues to show strong financial strength every year since inception
stability with meaningful data. This could more than 15 years ago. RapidView has consistently remained profitable, solvent,
include such items as financial statements, and financially stable. This is evidenced by strong profit margins, exceilent return on
SEC filings, credit and bond ratings, letters assets, and solid Iiquidity position. RapidView continues to have strong sales year
of credit, and detailed reference letters. after year. In the 7 plus years RapidView has been a part of the Sourcewell family,
Upload supporting documents (as applicable) our sales have quadrupled. We have continued to grow operations while
in the document upload section of your maintaining a very low debt to equity ratio. In 2020, we completed a 10,000 square �
response. foot building renovation and expansion project and also added staff in conjunction
with that development. This was completed without incurring any long-term debt
during a pandemic. To demonstrate our financial growth since the first Sourcewell
award in 2014, two financial statements have been combined into one PDF and
were uploaded in the supporting documents section - 2020 Financial Statement and
2012 Financial Statement.
12 What is your US market share for the RapidView's US market share is 35%. �
solutions that you are proposing?
13 What is your Canadian market share for the RapidView's Canadian market share is 30°/o. �
solutions that you are proposing?
14 Has yaur business ever petitioned for No, RapidView LLG has never petitioned for bankruptcy protection. �
bankruptcy protection? (f so, explain in detail.
Bid Number: RFP 120721 Vendar Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
15 How is your organization best described: is (A). RapidView L�C is the North American distributor of IBAK pipeline inspection
it a manufacturer, a distributor/dealer/reseller, and rehabilitation equipment. Our dealer network are independent business
or a service provider? Answer whichever owners.
question (either a) or b) just below) best
applies to your organization. A sole source letter has been uploaded in the Additional documents section and
a) If your company is best described as labeled - RapidView Sole Source letter.
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealerlreseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
pa�{y?
16 If applicable, provide a detailed explanation RapidUiew �l.0 halds a business license and an auto dealership license in the
ou#lining the licenses and certifications that State af Indiana.
are both-required'to be held, and actualCy
held, by your organization (including third �
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
17 Provide all "Suspension or Debarment" RapidView has not had any suspensions or debarment in our company's history.
information that has applied to your
organization during the past ten years.
Table 3: Industry Recognition & Marketplace Success
ltem �u�stica» F2esponse*
18 Describe any relevant industry awards or American Infrastructure's Brand Survey Winner for five consecutive years. 2017-2021
recognition that your company has received
in the past five years
19 What percentage of your sales are to the Fifty percent of RapidView's business is inll the governmenfi m�rket. The other fifty' �
;governrnental sector in the past three years percent is in the contractor market.
20 What percentage of your sales are to the RapidView currently does not have any Sourcewell sales in the education sector. �
education sector in the past three years
21 List any state, provincial'; or cooperative Sourceweil - $16,100,000 (01/0�/2018 — 1213112020)
purchasing contracfs that you hold. What is Ohio State Contract - $4,000,000
'the annual sales uolume'for each of these HGAC - $2,300,000
contracts over the past three years? PA - $1,400,000
GSA - $0
QK - $0
MN - $� '
22 List any GSA contracts or Standing OfFers GSA Contract GS-30E-1012H - $0
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 4: ReferenceslTestimonials
Line Btem 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entaty Name� C�sntact Nam�* Phone Num�er�
Sandy Suburban Improvement District Jerry L. Knight, General Manager (801) 561-7662 �
City of Madison Jay Schlimgen, Pubfic Works General Manager (608) 266-4819 'i
City of Ft. Wayne Karen Morris, Programs Manager Operations and (260) 427-5169 �
Maintenance
Bid Number: RFP 120721 Vendar Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers(entity name is optional}, including entity
type,the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
5t�te 1 botBar Uolume Past Three
Enfity Name Ent�ty Type* � Scape csf Work* Size c�f Tran��ctions* �
���, �rcrvi�ce y�rs
Colorado Government Colorado-CO The city is proactively inspecting $525,000 per inspection $ 2,100,000
Springs Utilities the sanitary / storm sewer vehicle
pipelines to determine the
detailed condition and to collect
data of every notable feature,
defect, or other important
information.
City of Oakland Governrnent California-CA The city is proactively inspecting $466,666 per inspection $ 1,400;000
the sanitary ! storm sewer veh`icle
pipelines to determine the
` detailed condition and to collect
data of e�ery notable feature,
defect, ar other irnportant
information.
The Government Ohio-OH The city is proactively inspecting $450,000 per inspection $ 900,000
Metropolitan the sanitary / storm sewer vehicle
Sewer District pipelines to determine the
of Greater detailed condition and to collect
Cincinnati data of every notable feature,
defect, or other important
information.
City of Corpus Government Texas-TX The city is proactively inspecting $291,666 per inspecfion $ 875,q00
Christi ' the sanitary 1 storm sewer vehicle
pipelines to determine the
detailed condition and to collect �`
data of every notable feature, ±
defect,';or other important
'i informatian.
Baltimore Government Maryland-MD The city is proactively inspecting $770,000 per inspection $ 770,000
County the sanitary / storm sewer vehicle
Department of pipelines to determine the
Public Works detailed condition and to collect �
Bureau of data of every notable feature,
Utilities defect, or other important
information.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers(full-time equivalents)involved in each sector,whether these workers are your direct employees(or employees of a third
party), and any overlap between the sales and service functions.
Line Questir�n R�sponse*
lterrt
25 Sales force. RapidView's primary product line is IBAK pipeline inspection equipment. We are
responsible for covering all of North America (US, Canada and Caribbean Islands).
Betw2en our manufacturing plant in Kiel, Germany and our North American location in
Rochester, Indiana, we have over 300 employees. In North America, we employ over
50 people, and our sales force is 100% focused on the sales and service of this
equipment. Our sales force is comprised of five Regional Sales Managers
(Northeast, North Central, South, Midwest and West), Director of Sales and a VP of
Sales and Marketing. Our independent dealer network covers all 50 states and
providences with 15 dealers (60+ sales people) throughout the US and Canada.
Bid Number: RFP 120721 Vendor Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
26 Dealer network or other distribution Our independent dealer network covers all 50 states and providences with 15 dealers
methods (60t sales ;people) throughout the US and Ganada` Many df our dealers are located
in rnultiple states.
Here is a list of our dealers and the territories that they cover.
US Dealers
Jet-U�c Sewer Equiprnent Gompany (Georgia, North;Carolina, 5outh Carolina, &
1'ennessee};
Jack Doheny Gornpanies. (Michigan, Indiana; Kentucky, Ohio, Florida, California, New
Jersey & 5. New York)
Essential Equipment (Texas'and Oklahoma)
Maryland Intlustrial Trucks, Inc. (Maryland, Virginia, and Delaware)
Gutherie Sales and Service (New York) �
C.N. Wootl Co., Inc: (New Harnpshire, Mass., Verrnont, Maine, Rhode Island; and
Conn.}
Uacuum Truck Sales and Service (l.ouisiana, Arkansas, Mississippi, and Alabama)
Midwest Vac Products (Southern Illinois, Missouri, Kansas)
Titan Machinery (Minnesota, North Dakota, South bakota and Montana}
Dawson Infrastructure (Colorado, Utah and Wyoming)
SWS Equipment {Washington)
U.S. Municipal (Pennsylvania)
Canadian Dealers
Jack Doheny Company (Ontario)
Danison NDT (Alberta, Manitoba and Saskatchewan)
Rollins Machinery LTD (British Columbia)
27 Service force. Customer service and satisfaction is our #1 priority. RapidView has a master repair
center with 8 full time technicians located in Rochester, IN that service all of the US,
Canada and Caribbean Islands. We have 15 certified dealer repair centers located
throughout US and Canada. We offer an 800 number to reach our main office and
individual dedicated phone lines and email addresses for Service, Parts,
Shipping/Receiving, Sales and Marketing. RapidView prides itself on answering the
phone with a live person and not an answering service. All contact information is
readily available on our website. We provide a fully functional website with
information on new equipment, software support, training, special promotions, and
networking opportunities.
Here is the Iist of the RapidView Certified Service Centers.
Alberta � Donison NDT �
California � Jack Doheny Company
Golorado � Dawson Infrastructure Solutions
Florida � Jack Doheny Company
Georgia � Jet-Vac Equipment Company
Illinois ( Midwest Vac Products
Michigan � Jack Doheny Company
Mississippi � Vacuum Truck Sales a�d Service
Nevada � Jack Doheny Company
Ohio � Jack Doheny Company
Oklahoma � Essential Equipment
Sauth Carolina � Jet-Vac Equipment Company
Texas � Essential Equipment
Utah � Dawson Infrastructure Solutions
Washington ( SWS Equipment, Inc.
28 Describe the ordering process. If orders'; RapidView rnakes the Sourcewell ordering process simple. Whether ordering through
will be handled by distributnrs, dealers or our dealer network or with RapidView directly, the process is virtually the same.
others, explain the respective roles of the Here is an `outiine of how the process works.
Proposer and others.
Order Process (Dealer or Direct)
- New Sourcewell Gustorner generates PO for equipment.
- If a dealer is invoived, dealer will 'accept fhe PO fram the customer and generate a
FO to RapidView.
- If this is a direct sale, the customer will generate a PO to RapidView.
- Once equipment is tleli�eretl, an invoice will be generated ta customer.
- Qnce payment is ��eceivec(, RapidUiew will�pay th� Sourceyvell agreed fee.��
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
29 Describe in detail the process and RapidView and its dealers are committed to providing customers with the best
procedure of your customer service equipment and service in the industry. We understand that time lost due to repairs or
program, if applicable. Include your poor training are detrimental to a customer's productivity and bottom line. We offer a
response-time capabilities and variety of completely free training programs for our customers throughout the year,
commitments, as well as any incentives because we know however well-built, all equipment can break down. RapidView
that help your providers meet your stated provides the training, tools and support to conduct many repairs yourself. When faced
service goals or promises. with a more complicated repair, you can be assured that our Service Techs will
repair equipment quickly and have it back to the customer as soon as possible.
Here is list of how RapidView and its dealer network strive to keep equipment in the
field being productive and helping customers reach their goals.
- RapidView has a master repair center with 8 fuli time technicians Iocated in
Rochester, W that service all of the US, Canada and Caribbean Islands. We have 15
certified dealer repair centers located throughout US and Canada.
- We offer an 800 number to reach our main office and individual dedicated
phone lines and email addresses for Service, Parts, Shipping/Receiving, Sales and
Marke#ing. RapidView prides itself on answering the phone with a live person and
not an answering service.
- All contact information is readily available on our website. We provide a fully
functional website with information on new equipment, software support, training,
special promotions, and networking opportunities.
- The service team utilizes a case management system within the CRM. When a
piece of equipment arrives at the service center, the customer, through email
communication, can track the repair all the way through the process.
- Concierge service program — when a customer arrives for an on-site equipment
repair appointment, they have access to the company lounge, loaner vehicle, walking
trails, etc... This helps pass the time while their equipment is being repaired.
- $8,000,000 in spare parts and quick same day shipping if ordered before
2:OOpm. Having aIl these parts in inventory, allows RapidView and its dealer network
to repair any piece of equipment without having to wait on parts to be manufactured
and shipped. RapidView Service team can typically turn around repairs in one day.
If you ship your equipment to us via UPS, we receive the product by 10:00 AM and
can ship it back via UPS at 5:00 PM.
- Free Standardized training programs — RapidView offers group or one-on-one
training classes with our repair technicians and iYs free of charge
- Other training options - Every other year RapidView hosts a free 2-day
customer appreciation training event at our Rochester, Indiana facility called
SeptemberFest. We have dozens of technical sessions that provide hands-on
training for nearly any repair. RapidView also hosts training events throughout North
America at dealer locations.
30 bescribe yaur ability and willingness to RapidView 'is respansible for co�ering all of Narth America (US, Canada and
provide your products and services to Caribbean Isiands). ' The Sourcewell customers are a perfect fit for our product
Sourcewell participating entities in the offering and territory responsibility. RapidUiew has been part of the Sourcewell family �=
United States. since 2014; During that time, our total Sourcewe(I sales have been`over $30 million
to about 150 Sourcewel( mernbers. We welcame the opportunity to continue tcr
promnte the Sourcewell contract in the United States.
31 Describe your ability and willingness to RapidView is responsible for covering all of North America (US, Canada and
provide your products and services to Caribbean Islands). The Sourcewell customers are a perfect fit for our product
Sourcewell participating entities in Canada. offering and territory responsibility. We welcome the opportunity to continue to
promote the Sourcewell contract in Canada.
32 Identify any geographic areas of the United RapidView will be able to sell and service (including all Sourcewell sectors);pipeline'
States or Canada that you will NOT be inspection equipment throughout all of the US and Canada without any restrictions. '
fully serving through the proposetl contract.
33 Identify any Sourcewell participating entity RapidView will be able to sell and service pipeline inspection equipment for all
sectors (i.e., government, education, not-for- Sourcewell participating entity sectors (i.e., government, education, not-for-profit)
profit) that you will NOT be fully serving throughout all of the US and Canada without any restrictions.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
34 Define any specific contract requirements No specific requirements apply to Hawaii, Alaska and the US Bsiands.
dr restrictians that would apply to oar
participating entities in Hawaii antl Alaska
and in US Territories,
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Table 7: Marketing Plan
Line {,�uestion 12esptanse*
ltem
35 Describe your marketing strategy for Even though we have been an approved Sourcewell vendor for the past seven plus years,
promoting this contract opportunity. we would market the Sourcewell award as if this was the first time being awarded the
Upload representative samples of your contract. After the Sourcewell contract gets awarded, we will schedule a conference call
marketing materials (if applicable) in with our dealer network to review how the contract works and the process for submitting
the document upload section of your equipment orders. We will also send an email blast to all of our customers and
response. prospects announcing that we are an authorized vendor listed on the Sourcewell contract.
Our newsletter email campaign consists of about 6000 individuals. We will continue to list "
Sourceweli on our website and ongoing promotion in magazine ads and on Facebook,
Twitter and Linkedln. Each year we have either a dealer meeting or customer/prospect
meeting. During these meetings, we wouid have a segment dedicated to Sourceweil.
RapidView also promotes Sourcewell at all national trade shows or RapidView sponsored
events - WWETT, No-Dig, WEFTEC, Tri-State, SeptemberFest, etc... There are examples
of RapidView promoting Sourcewell in the document upload section.
36 Describe your use of technology and You can(visit our website at www.rapidview.com. We market using Facebook, Twitter and
digital data (e.g.;; sociai media, ; �.inkedln: We also market through Netsuites CRM, Paid Search 'and Digitai display ads.
rnetadata usage} ta enhance Our monthly newsletter campaignl also mentians th� Sourcewell contract and is tlistributed �
marketing efFectiveness. to aver 6000 individuals.' Oar dealer network also rnarkets the Sourcewell contract using
the sarne rnethods.
37 In your view, what is Sourcewell's role Over the past eight years, Sourcewell has supported RapidView in many different ways.
in promoting contracts arising out of Here are a few examples.
this RFP? How will you integrate a Educating our sales staff and dealer network
Sourcewell-awarded contract into your Participating in prospect sales presentations
sales process? Presenting at RapidView customer events
RapidView looks for this support to continue in the next contract term.
Sourcewell is our #1 cooperative purchasing contract and wiil be for the next four years.
Sourcewell is discussed in every potential customer meeting, and this will continue over
the next four years.
38 Are your products ar services No, our products and seruices are not available through an e-procurement ordering process.
available through an e-procurement
ordering process? if so, describ� your
e-procurernent systern and how `
governmental and educational
customers have used it
Table 8: Value-Added Attributes
L"►ne , (�uestion 12esponse'*
[�ertt
39 Describe any product, equipment, RapidView provides many opportunities for equipmenUoperator and maintenance/repair
maintenance, or operator training training.
programs that you offer to Equipment and/or maintenance training at the Rochester, IN facility. (free of charge)
Sourcewell participating entities. On-site equipment and/or maintenance training (additional fee)
Include details, such as whether Product specific technical sessions that provide hands-on training (free of charge)
traini�g is standard or optional, Every other year RapidView hosts a free 2-day customer appreciation party / training
who provides training, and any event at our Rochester, Indiana facility called SeptemberFest. (free of charge)
costs that apply. RapidView also hosts training events throughout North America at dealer locations.
(most are free of charge)
One-on-one training with our repair technicians at our facility in Rochester, IN. (free of
charge)
RapidView has created tech tip video tutorials that cover most of the do-it-yourself
repairs. {free of charge)
Bid Number: RFP 120721 Vendar Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
40 Describe any technolagical RapidView IBAK North America is known as the company of "firsts".
advances that your proposed First Sewer Camera
products or sen+ice� offer. First Pan & Tilt Carnera
First Report Writing Software
First �ateral Launch Robot
' First Always Upright Pan & Tilt
' First Pan & Tilt for 4"
i First Pan & Tilt Push`Cameral
First 360 Panoramo Optical Scanner
First 4K/HD GCN Carnera. �
Perheps the greatest innovation in 'pipeline inspection technology in decades, the
PAN�RAMOO system is providing ;better data to engineers; reducing stress for operators,
incceasing productivity and changing the way we inspect our underground infrasfructure. The
revolutionary PAN(71�AM00 technology is available for manhole inspections� PANORAMOOSI
provides a cornplete 360° view of the rnanhole after the inspection, similar to normal
PANORAMOCO pipe segment fifes. Conduct inspections in a fraction of the time it wouid
take you with traditional methods! Available as an add-on to your PANORAMOO systern or 1
in a stand-alone version. RapidView is the only company to offer this technology,
41 Describe any "green" initiatives The independent certification body TUV NORD CERT has tested IBAK's management
that relate to your company or to system with respect to the requirements of the standards ISO 9001:2015 (quality) and ISO
your products or services, and 14001:2015 (environment). IBAK passed the certification audits and has been recertified to
include a list of the certifying both standards.
agency for each.
At the same time, the company processes were evaluated for the first time for compiiance
to the requirements of ISO standard 50001 (energy) and a certificate was awarded.
Quality
The aim of the standard ISO 9001 is to achieve sustained quality assurance and a
continual process of improvement. For IBAK, these two points form the basis for being able
to supply customers with sewer inspection and rehabilitation systems of the best possible
quality for operation all over the world.
The Environment
The superordinate objective of the ISO 14001 standard is to promote environmental
protection and to reduce damage to the environment. The ISO 14001 certificate is evidence
that IBAK is actively striving to reduce the effects on the environment of the company
processes, products and services. IBAK's aim is to ensure that all the company's processes
and decisions are in Iine with a responsible treatment of the environment.
Energy
In a systematic energy management system to ISO 50001, the energy flows of all sites,
facilities, processes and activities within the company are documented and their energy
efficiency is assessed. IBAK has implemented an ISO 50001 certified energy management
system and is striving to promote this further in a continual energy optimization process.
42 i Identify any third-patty issued eco- This answer is the same as question #41.
labels„ratings or certifications that
your company has received for The independent certification body TUV NORD CERT has tested IBAK's management
the equiprnent or products system with respect to the;requirements of'the standards 150 9001:2015 (quality) and ISO
included in your Proposal related 14001:2015 (environment). IBAK passed the certification audits and<has been recertifiad to
to �necgy efficiency ar' both standards.
conservation, life-cycle design '
(cradle-to-cradle), or other At the same time, the company processes'were evaluated for the first time for compliance '
green/sustainability factors. to the requirements of ISO'standard 50001 (energy) and a certificate was awarded:
Quality
The aim of the standard ISO 9001 is to achieve sustained;quality assurance and a'
continual process of improvement. For IBAK, these two paints form the basis for being abie
to supply customers with sewer inspection and rehabilitation systerns of the best possible
quality for operation all over the world.
The En�ironment
7he superordinate objective of the 150 14001 standard is ta promote environmental
protection and to reduce damage to the environment. The I50 14001 certificate is evidence
that IBAK is actively striving to reduce the effects on the enviranrnent of the cornpany
processes, products and services. IBAK's aim is to±ensure that all the company's processes
and decisions are iin line with a responsible treatment af the enviranrnent.
Energy
In 'a systernatic energy management system to ISO 50001, the energy flows of all sites,
facilities, processes and activities within the company are docurnented and their energy
efFiciency is assessed. IBAK has implemented an ISO 50001 certified energy managernent '
systern and is striving to promote this further in a continual'energy optimizatinn process.
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
43 Describe any Women or Minority RapidView does not hold any of these certifications.
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable} in the document
upload section of your response.
44 ' What unique attributes does your BBAK designs and manufactures fhe components that go into our systems. 'We do not rely
company, yaur products, or your on off-the-shelf consumer products that may be discontinued' next month. We manufacture '
services offer to Sourcewel( over 85% of our product components so we can guarantee quality, reliability and a�ailability
participating entities? What makes of'spare parts for 10 years down the road�
your proposed solutians unique in
your intlustry as it applies to Another characteristic that sets us apart frorn our competition is our experience. Our �enior
Sourcewell participating entities? managernent tearn'has been in the business for over 30 years. Our sales team has been
in the business for an a�erage af 8 years. Our customer service antl repair technicians
have been with the company for an average of 10 years. With ail of this experience, there
are nc�t a situation``that our customers encounter that we cannat help them with.
IBAK has been designing and building pipeline inspection robotics since we started' the
industry in 1957 'It is simply the best equipment available. Aiso, with over 20% of the
company dedicatetl to research and development and a proven track record of industry
defining products, customers can be sure they have a partner for the long haul.
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to#he ques#ions below.
Line Questiar� 12espvnse�
Iterr�
45 Do your warranties cover all products, parts, and Yes, RapidView's warranties cover all products, parts and labor. �
Iabor?
46 Do your warranties impose usage restrictions or No; RapidView does not irrrpose any usage restrictions or other lirnitations .
other limitations that adversely affect caverage7 that aduersely affect coverage.
47 Do your warranties cover the expense of No, RapidView's warranties does not cover the expense of the technicians'
technicians' travel time and mileage to perform travel time and mileage.
warranty repairs?
48 Are there any geographic regions of the United Na — our warranty co�ers all of the US, Canada and the Caribbean Islands:
`States or Ganada (as applicable) for which you;
cannot provide a certified technician to perform RapidView provides warranty to al1 areas that Rapid�/iew represents. �
warranty repairs? How<will Sourcewell '
`participating enfities in these regions be provided
`service for warranty repair?
49 Will you cover warranty service for items made by RapidView will cover only RapidView IBAK equipment. For products other
other manufacturers that are part of your proposal, than IBAK equipment, we utilize the warranties from the original equipment
or are these warranties issues typically passed on manufacturer.
to the original equipment manufacturer?
50 What are your `proposed exchange and`return ' RapidView will ernploy reasanably commercial efft�rts to fill custorners/dealers
programs and policies?` orders promptly on'acceptance by RapidView, but reserues the right to allot`
available inventories among distributors and end user custorners at its
discretion. 'Except for R�pidView's Products that �re found'to have a �'
rnanufacturer's defect at the tirne of sale to Distributor, RapidView shall not
be'obligated to accept any of RapidUiew's Products that are returned by
customer/Distributor: In the'event such returns are accepted by RapidView, ;
it may impose a 15°Jo restocking fee.
51 Describe any service contract options for the RapidView's standard warranty coverage is for one year. Extended warranty �
items included in your proposal. coverage is available for an additional cost for up to two additional years.
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Table 10: Payment Terms and Financing Optians
it�m �uestion �espons��
52 Describe your payment terms and accepted payment RapidView's payment terms are 30-day terms. The accepted
methods. payment metnods are Visa, Mastercard, Discover, ACH/Wire
transfers and company checks.
53 Describe any leasing or financing options available for use RapidView`and its dealer network provide municipal leasing' options;
by educational or governmentai entities.'
54 Describe any standard transaction documents that you RapidView accepts the Customer's standard purchase order
propose to use in connection with an awarded contract documents when placing an order. We have also created a
(order forms, terms and conditions, service level purchase order template that customers can use to easily purchase
agreements, etc.). Upload a sample of each (as our pipeline inspection equipment. The template has been
applicable) in the document upload section of your uploaded in the document upload section.
response.
55 Do you accept'the P�card procurement and payment RapidUiew does not accept the P-card procurernent and payment i
process? If so, is there any additional cast to Sourcewell process. �
participating entities for using this process?
Bid Number: RFP 120721 Vendar Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP,the template Contract, and the Sourcewell Price and Product
Change Request Form.
L�ne Questicin R�sponse�
Item
56 Describe your pricing model (e.g., line-item discounts or Rapidview institutes line-item pricing. To make the pricing easier to
product-category discounts). Provide detailed pricing data understand for the end customer, we created equipment packages.
(including standard or list pricing and the Sourcewell The price guide is set up to display the retail price of the items,
discounted price) on all of the items that you want the Sourcewell item discount and finally, the Sourcewell discounted
Sourceweil to consider as part of your RFP response. If price. Our complete price list has been uploaded in the Pricing
applicable, provide a SKU for each item in your proposal. Document Section.
Upload your pricing materials (if applicable) in the
document upload section of your response.
57 Quantify the pricing discount represented by the pricing ; RapidView is offering custorners who utiBize the Sourcewell contract
proposal in this'response. For example, if the pricing in' a 4% discount off 2022 pricing.
your response represents a percentage discounf fram
MSRP or list, state the percentage or percentage range:
58 Describe any quantity or volume discounts or rebate RapidView does not offer quantity or volume discounts. �
programs that you offer.
59 Propose a rnethod of facilitating "sourcetl" products or Our sales are consultative and require RapidView personnel to
related ser�ices; which may be referred to as "open custom design and build inspection;systems for each customer. Any
market'°'item$ or "nonstandard options°. For example, you iterns not listeti on our price list pro�ided to Sourcewell will be
`may supply such iterns "at cost" or "at cast plus a quoted separately.
percentage," or you may supply a quote for each such
request.
60 Identify any element of the total cost of acquisition that is RapidView does not have any additional chargeslitems that are not
NOT included in the pricing submitted with your response. included in our Sourcewell pricing template.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, Iist costs for items Iike pre-
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
61 If freight, delivery, or shipping is an additional cost to the The customer is responsible ta pay standard ground shipping
Sourcewell participating ;entity, describe in detaii itYte charges arid/or delivery fe�s, Ove"rnight or priority:shipping is
cornplete freight; shipping, and delivery program: available upon request. If'the order is for equipment oniy, the
customer will be responsible for the shipping charges. If the order �'
is for equipment instailed in a vehicle, the custamer will be
responsible for the deHvery,fee. Both will be invoiced at #he time
of delivery.
62 Specifically describe freight, shipping, and delivery terms or The shipping and freight charges are the same as in question 61.
programs available for Alaska, Hawaii, Canada, or any
offshore delivery. The customer is responsible to pay standard ground shipping
charges and/or delivery fees. Overnight or priority shipping is
available upon request. If the order is for equipment only, the
customer will be responsible for the shipping charges. If the order
is for equipment installed in a vehicle, the customer will be
responsible for the delivery fee. Both will be invoiced at the time
of delivery.
63 'Describe any unique distributioniand/or delivery methods or RapidView does not have any unique distribution/deli�ery methods,
options offered in your proposali
Table 12: Pricing Offered
Line The Pricir�g(?ifersd in this Prapc�sal is:* ` Camrrrents
lterrt
64 c.better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing
departments.
Bid Number: RFP 120721 Vendar Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Table 13: Audit and Administrative Fee
I.ine �uestion Re�ponse*
it�m
65 Specifically describe any self-audit process or program that yau All of the RapidView dealers have a copy of the most
plan to employ to verify compliance with your proposed Contract current Sourcewell pricing. This is the first line to obtain the
with Sourcewell. This process includes ensuring that Sourcewell proper pricing. The CRM RapidView utilizes also has an
participating entities obtain the proper pricing, that the Vendor option for Sourcewell pricing. So anytime a dealer or
reports all sales under the Contract each quarter, and that the customer requests a quote for equipment, the most current
Vendor remits the proper administrative fee to Sourcewell. Provide pricing will be available.
sufficient detail to support your ability to report quarterly sales to
Sourceweli as described in the Contract template. At the end of each quarter, our dealers report the Sourcewell �
deals that have occurred within the quarter. Our accounting
department verifies those reports with the invoices that were
distributed. Along with their day to day accounting methods
and providing quarterly reports to Sourcewell, we will be able
to account for every sale and not let anything get
overiooked. We have submitted all of our Sourcewell reports
and payments on time si�ce the start of first contract in 2014.
66 If you are awarded a conttact, provide a few examples of internal Here is a list of internal metrics that RapidView wiil`use to
metrics that will ibe tracked to measure whether you are having track the success of the Sourcewell contract.
success'with the contract.
- Overa(1 Sourcewel( sales year o�er year.
- Percentage of Sourcewell sales �erses overall RapidUiaw '
sales "'
- The number of new states or provinces each year that
RapidView utilized the Saurcewell contract.
- The increase of the percentage of sales each af the
RapidUiew dealers account for year over year.
67 identify a proposed administrative fee that you will pay to 1%o of the contract sale is the proposed administrative fee
Sourcewell for facilitating, managing, and promoting the Sourcewell for Sourceweil..
Contract in the event that you are awarded a Contract. This fee
is typically calculated as a percentage of Vendor's sales under the
Contract or as a per-unit fee; it is not a line-item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
t m �uesti�sn Resp�rnse�
68 Provide a detailed description of the RapidView is the leading supplier of high quality, high production, professional
equipment, products, and services that you sewer, water, industrial and other pipeline inspection cameras, sewer inspection
are offering in your proposal. software, and sewer pipe rehabilitation robotics to the North American market.
RapidView partners with the oldest, largest, and most advanced manufacturers of
such products, including IBAK Helmut Hunger GmbH & Co. KG, and others.
RapidView products can be purchased through an extensive dealership network, with
numerous service and repair centers to keep the customer up and operational.
RapidView offers products for everyone's budget. Here is the list of product
catagories RapidView has to offer.
Push Cameras
The Mini�ite Pushrod System is a compact and versatile platform for inspection of
small diameter pipelines. The system works with AxialCam 2, NANO, NANO-L,
ORION Zoom, ORION-L Zoom, and POLARIS cameras. The MiniLite features
an all-new controller module design. With a bright 10" touch screen and a built-in
Windows PC, this controller is ready right out of the box. The new multifunction
joystick allows precise control of our pan & tilt cameras.
Portable Compact Mainline Systems
The MainLite system is based around two very compact cable drums (KW 206 and
KW 306) and the revolutionary BP series multi-function computer controllers. The
entire unit can be mounted in a truck, or used in portable applications with the
addition of our new
O MainLite Portabie Cart, which provides seating and an ergonomic mount for the
BP 100 controller.
Bid Number: RFP 120721 Vendar Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
4K/HD Mainline Systems
You probably have a high-definition TV at home. Truth is that your mobile phone
probably has a higher resolution than your current CCTV inspection system. The
time has come to bring dramatically higher visual fidelity to the sewer inspection
market. If you are a municipality interested in working with the best video data
available or a contractor wishing to leverage the quality of your services - The
ORPHEUS 2.OHD system is for you!
Tne purpose of all CCTV systems is to capture images that aliow system owners to
make important rehabilitation decisions. Why settle for the low-resolution of a
standard CCTV system? Now you can inspect in stunning 4K/High-Definition! Give
system owners the information they need and avoid blurry, out of focus pictures. Our
system is tne only one in the world designed from the ground up to be 100% HD,
ensuring that you capture clean, crisp video and high-resolution pictures.
Lateral �aunch
The LISY 3 was designed to be easy to use, simple to maintain and safe to
operate. The synchronized �ISY drum works with your existing IBAK cable drum to
payout and retrieve the cables at #he same time. This dramatically reduces the time
you need to spend setting up or retrieving the system after the inspection.
PANORAMO
Perhaps the greatest innovation in pipeline inspection technology in decades, the
PANORAMO system has provided better data to engineers, reduced stress for
operators, increased productivity and changed the way we inspect our underground
infrastructure. Now, with the revolutionary PANORAMO 4K tecnnology, it provides
even better image quality. Inspect more than #wice as much pipe per day, reduce
your operating costs by more than 30% compared to normal CCTV and provide
system users with incredible high-definition imagery!
Cutters and Grinders
Have you ever wished that yau could have our high level of reliability, durability and
attention to detail in your cutter system? Well, the wait is OVER! The MicroGATOR
2.0 is the powerful, single-point electric reinstatement cutter manufactured to the
exacting quality standards of IBAK. With longer cable lengths, powerful and quiet
cutting motors, and drive units designed to withstand the toughest jobs, these cutters
have already reset the industry's expectations.
Software
The IKAS evolution is the newest generation of IBAK's powerful sewer analysis
software, now available and supported in North America! Intuitive by design, the
inspector is in fuil control of acquisition and sewer data analysis. PACP, MACP, and
LACP data interface capable, IKAS evolution can be adapted to the needs of
madern sewer inspection and each individual user's workflow. IKAS evolution is
available in four base bundles with over two dozen extension options available for
advanced inspections including; Full HD, 3D-GeoSense, Laser Measurement, and
LaserScan profile analysis.
Vehicle and Trailer Conversions
RapiView converts quality vehicles, trailers and UTVs for deploying equipment
effectively and safely. With a focus on ergonomic, user-friendly interiors, our
conversions are hand built with superior craftsmanship and durability. Each design is
created to meet the customer's individual specifications. We convert every major
vehicie brand and model.
69 Within this RFP category there may be P(peline inspection cameras
subcategori�s of solutions. �ist subcategory Sewer inspecfion software'
titles thaf best describe your products and Sewer pipe rehabilitation robotics ' ,„
seruices. Drainage inspection cameras
Push sewer camera
Lateral launch inspection cameras
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Item Categcrry or Type Offered� �amments '
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
70 Video, imaging, scope, and sensor equipment c: Yes RapidView is the leading supplier of
r No high quality, high production,
professional sewer, water, industrial
and other pipeline inspection
cameras. The list of inspection
system categories RapidView offers
includes the following:
- Push Systems
- Portable systems
- �ateral Launch
- 4K/HD Mainline
- 4K PANORAMO Mainline
- 4K PANORAMO Manhole
- Laser Profiling
- 3DGS Mapping
71 Flow and leak testing, detection, and monitoring �` Yes We do not ofFer flow'and leak
equipment and tools �: No testing, detection, and monitoring
equipment and tools.
72 Underground infrastructure rehabilitation equipment <•" Yes RapidView is the Ieading supplier of
c" No high-quality infrastructure rehabilitation
equipment. The product line includes:
- MicroGator 2.0
The NEW MicroGATOR
2.0 is the powerful, single-point
electric reinstatement cutter
manufactured to the exacting quality
standards of IBAK. With longer cable
lengths, powerful and quiet cutting
motors, and drive units designed to
withstand the toughest jobs, these
cutters have
already reset the industry's
expectations.
- MicroGATOR Air
A pneumatic cutter designed with
compatibility and convenience in
mind. Equipped with a 1.5
horsepower pneumatic motor and
manufactured to IBAK's exacting
quality standards, the MicroGatorO
Air is a practical, yet reliable
solution. One feature that makes this
cutter unique is its focus on
modularity. The MicroGatorO Air is
compatible with the components to
our MainLite Systems including the
KW206 and KW306 cable reels, our
BP100 and BS10 control units, and
even the same cable. With these
components, all you need is a hose
reel for the air hose and a
compressor to have a complete
cutting system.
Bid Number: RFP 120721 Vendar Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
73 Products, accessaries, supplies, parts, technology, �' Yes RapidUiew inspection systems will
software, and seruices related to the offering of r~ No be delivered with
the 'solutions in questions 70-72 above everything a Sourcewell customer
needs to get started. Out ofi fhe box,s
we
provide the most effective inspection
and rehabilitation
systerns in #he industry. However, our
cus#omers are
often'the people who expect more
from themselves and their equipment.' �
They tackle the impossible jobs and
' wherr they do, we ha�e a large
selection of accessaries
available to help thern succeed. In
the Additionall document section,
there is RapidView's carnplete
product catalog that lists products to
expand customer's
equipment capabilities, increase their
safety, and
rneke thern more productive. '
Table 15: Industry Specific Questions
Line Que�tion Response*
It�m
74 Describe the compatibility of any software RapidView offers extensive software options to compliment the equipment explained
products offered with industry hardware. in the RFP.
The IKAS evolution is the newest generation of IBAK's powerful sewer analysis
software, now available and supported in North America! Intuitive by design, the
inspector is in full control of
acquisition and sewer data analysis. PACP, MACP, and LACP data interface
capable, IKAS evolution can be adapted to the needs of modern sewer inspection
and each individual user's workflow. IKAS evolution is available in four base bundles
with over two dozen extension options available for advanced inspections inciuding;
Full HD, 3D-GeoSense, Laser Measurement, and �aserScan profile analysis.
75 Describe the compatibility of any hardware RapidView IBAK equipment works with more third-party software than any other
;products with industry software. ` rnanufacturer.
Our equipment is integrated with Pipe�ogix,i WinCan, Granite, IT Pipes, CT Spec,
PipeTech, PO5M and many others. We are always open fo further development
with any and all pipeline data logging or utility infrastructure management software
prograrns. The fact`that we'don't focus dn one software #o the exclusion of'others is
our biggest'strength. We understand that our customers use a variety of software
programs and it is important that we rnake sure they can use what lthey want.
Contractors;(who works closely with' our Sourcewell'customers) especially need to be
flexibie and we want to make sure tnat th�y can remain so while using the`best
pipeline inspection equipment available, regardless of software.
Table 16: Exceptians to Terms, Canditions, or Specifications Form
Line Item 76. ��T'1��:To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions,
or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or
Specifications Form immediately below.The contract section,the specific text addressed by the exception or requested modification,
and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and
approval of Sourcewell and will not automatically be included in the contract.
Contra�t Section Term,Condition,or Specification Exception ar Pre�posed Madifi+cation
Bid Number: RFP 12Q721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel,or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one(1)document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one(1)document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
. F�ricir� -2022 Sourcewell Price Pages.pdf- Friday December 03, 2021 12:55:44
. Financial Strenc�th ar�d StabiEi��r- RV FS-2020 and 2012.pdf-Thursday December 02, 2021 13:14:06
. C��rketina F'(an/�arr7 i�es-RapidView Marketing.pdf-Thursday December 02, 2021 13:16:32
. WMBElMBE/SBE or Related Certificates (optional)
• Warranty Ir�forrrration-Warranty and Terms and Conditions of Sale.pdf-Wednesday December 01, 2021 15:19:40
• �fi�nd�rd�fr�r���cfiion Dcacument��m�ales-RapidView Purchase Order Template.pdf-Sunday December 05, 2021 13:18:36
• tJ�lo�d AdditionaE Dacum�nt-RapidView Sole Source and Product Catalog.zip-Friday December 03, 2021 09:25:34
Bid Number: RFP 120721 Vendar Name: RapidView LLG
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
Addenda,Terms and Conditions
PROPOSER AFFIQAVIT AND ASSURANCE OF GOMPLIANCE
I certify that 1 am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in gaod standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation.Additionally, if Proposer has worked with a consultant on the Proposal,the
consultant(an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal,there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest.An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to,the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or'°nonpublic,"etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded.At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the°Specially Designated Nationals and Blocked Persons° list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: hfit�ps:/l�nrww.treas�ar�.c�c�v/of�cldovvr�lo�cf�lsdnli�t.�df;
2. included on the government-wide exclusions lists in the United States System for Award Management found at:
hfi�s:ll�am. c�v(�AM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 120721 Vendor Name: RapidView LLC
DocuSign Envelope ID:D4B9CF62-8FB3-479F-8650-080A4193F932
by the State of Minnesota;the United States federal government or the Canadian government, as applicable; or any
Participating Entity.Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
� By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steve Keranko, Director of Sales, RapidView LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
� Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Gheck the box in the column"I have reviewed this addendum°' below to acknowledge each of the addenda.
I h��r�a�������d th�
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Addendum_1_Underground_Infrastructure_Inspect_Equip_RFP_120721 � �
Fri November 19 2021 11:33 AM
Bid Number: RFP 120721 Vendar Name: RapidView LLG
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Pricing for contract#120721-RVL offers Sourcewell participating agencies the following discounts:
• 4% discount off list price