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Home My WebLink About _ 4.6(a)--Accept Grant from the Shasta Library Foundation GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: October 21, 2025 FROM: Travis Menne, Director of ITEM NO. 4.6(a) Community Services ***APPROVED BY*** e , -� -��H� � ,��..w� � �w�� ;+�°"'� � �.�� Trt�ves"[��i��e Lzrccor�a#�t�tr7munity��rr=ice� 1{�/�f2��5 tt;ve � �, t1t e l�d/l�/Zi�2,`+ :�;a tmenne@cityofredding.org sbade@cityofredding.org SUBJECT: 4.6(a)--Accept Grant Agreement from the Shasta Library Foundation as the Fiscal Agent for the Reddin Munici al Library Board Recommendation Authorize and approve the following: (1) The City of Redding, serving as the Fiscal Agent for the Redding Municipal Library Board per RMC Title 2—Administration and Personnel, Chapter 2.42 Redding Municipal Lib�ary, accept the grant from the Shasta Library Foundation in the amount of $64,947.56; (2) Adopt Resolution approving and adopting the 14th Amendment to City Budget Resolution No. 2025-049 appropriating $64,950 for the Shasta Library Foundation Grant for Fiscal Year 2025-26; and (3) A�uthorize the City Manager, or designee, to execute the Grant Agreement/Contract and any subsequent documentation relative to the grant. Fiscal Impact There is no match required for this Shasta Library Foundation Endowment Fund (Foundation) grant and there is no impact to the General Fund. Alter�native Action The City Council (Council) could choose not to accept the grant from the Foundation totaling $64,947.56 and provide staff with an alternate direction. Background Per City 1Vlanager's Policy (CM Policy) C1VI 9'7-1, grant applications under $'70,000 that do not reguire matching funds or involve a financial eommitment on the part of the City of Redding (City) may be submitted by staff without prior approval by the Council. Therefore, as this grant is under$70,000 and did not require any matching funds, staff did not seek Council's approval to apply for the Grant. Report to Redding City Council October 13,2025 Re: 4.6(a)--Accept Grant from the Shasta Library Foundation Page 2 Due to the award amount, in excess of$35,000, and also per CM� Policy 97-1, staff is requesting Council's approval to accept the award. The Foundation was established in 1991 as a SOIc(3) non-profit organization with the goal of promoting high-quality programs that foster literacy, creativity, and life-long learning. The Foundation's Endowment Fund serves as a financial resource to support these objectives, providing continued growth and availability of materials and programs at the Shasta Public Libraries. For the Fiscal Year 2025-26, the Board of Directors of the Foundation has approved the release of funding from the Foundation's Endowment Fund to the Shasta Public Libraries for the following uses: � Shelving, $13,068.32; • Professional Development, $10,000; • Burney & Anderson Materials, $10,000; • Volunteer Recognition & Appreciation, $8,000; • Young Adult Books, $5,000; • Children's Books, $8,879.24; • Colibri System(staff�, $5,000; • Cover One Book Repair Machine, $3,000; and • Adult Materials, $2,000. The City Attorney's office has reviewed and approved the language of the Agreement. Environmental Review This is not a project defined under the California Environmental Quality Act and no further action is required. Council Priority/City Manager Goals � Budget and Financial Management — "Achieve balanced and stable 10-year Financial Plans for all funds." • Government of the 21St Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Budget Resolution ^Shasta Library Foundation Grant Agreement for FY 25-26 City Manager Policy 97-1 Approval-Authority RESOLUTION NO. 2025 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING AND ADOPTING THE 14TH AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025-049 APPROPRIATING $64,950 FOR THE SHASTA LIBRARY FOUNDATION GRANT FOR FISCAL YEAR 2025-2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2025-049 be and is hereby amended as �ollows: FUND DIVISION DESCRIPTION 1NCREASE DECREASE 181 5301 Library $ 64,950 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Increase (Decrease) Revenue 181-5301-3731601-00000 Contnbutions - Recreation& Culture $ 64,950 Increase Expenditures 181-5301-6500138-00000 Library Foundation Endowment Fund $ 64,950 Total $ 64,950 � 64,950 THAT the purpose is to appropriate $64,950 for the Shasta Library Foundation Grant for Fiscal. Year 2025-2026. I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 21 st day of October, 2025 and was duly adopted at said meeting by the following vote: AYES: COUNClL MEMBERS: NOES: COLINCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABST�I7N: COUNCIL MEMBERS: JACK 1VIUNNS, Mayor ATTEST: FORIYI APPROVAL: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney � �� r� Fc��r�dati�� iy l, zozs Jul;� Parsons Shasta Public Libraries 110t� Parkview Avenue Redding, CA 9�i0Q1 Dear Julia: I am pleased to inFarm you that the Baard of Qirectors of the Shasta �ibrary Fc�undatian (Fbundatican) has ap'proved grants from the S�hasta Li6rary �'oundatian Endcswm�:n# Fund to the Shasta Pubiic Libraries for €iscal year 2025-26, This letter constitutes our grant ccantract so please read it carefuiiy, sign, and return tn us, W� recommend ycau make a copy of bokM pages of the contract for your records. The undersigned hereby agrees to the follcawing grant conditions: 1, T� use the funds only for tl�e desfgnated purpase�s deserrbed in the attac�red Rescaurce A!location Agreement� (Attachment A) and n�t fdr any oth�r purpose withaut the Foundatron's pricrr written apprrav�l. A request far re-directinn �f�ny grant furrds rnust 6e submitted ta the Fc�undation in writing and apprcava!is subject to the Faundation's sole disrretion. 2. Tc�notify the Fcrundation immediaCely of any cfrange'in (a) L5&5 executive or k�y staff responsi6/e for achreving the grarrt purposes, and(b) LS&S's a6itity to expend the grant for the intended purpose. 3. To maintain baoks and reccsrds adequate to demonstrate that the grant funds were used for the purpose far which the grant is made, �nd to maintain recards of expenditures adequate to identify the pvrpases for which, and manner in which, grant funds have been expended: 4. To give the Fr�uridation reasc�nable access to LS&S's files and recards for the purpQse af rnaking such finarreial audits, verrficati�ns, and investigations as it c/eems necessary�oncerning the qrant, and to maintain such fi/es and records fpr a period of at/east four years after campletion or termination c�f the project. 5. To return to the Found,�tion any unexpended funds ar any portion of the grant#hat is not used for the purpr�ses specified herein. Grant funded items must remain with the organization identified in this eontract and shall not be transferred to an individu�l or other c�rganization. 6. To recognize the,Shasta Library Foundatian in all�ublicity rnateriafs re/ated ta the func/ed materials or programs: P'/e�se identify fhis grant in the follvwing w�y in �ny Aisti»g�r pubiicafion csf donars: The Endowment Futtd of the S�ast� Lihrary Found�tion, Far social posts, ple�se fag C�shastalibrar�ftsundafican. 7, To allow Che Faundation ta include informatian �bc�ut this grant in the Foundation's marketing materials. This inc(udes the amc�urrt and purpose af the grant, any phatographs you have provided, your log� nr trademark, and other information and materials a6out your organization and its activities. S. To submit a repvrt summa�rizing how the grant�'unds wer�expended by Septeen6er 1 st, foJlowing thre end af the fiscal year during whieh you ar�fo use all grant�unds. The required repvr°ting format is attached(Attachrnent B): S ast i rary � at i �� Grant Infarmation Foundation Fund: Sha�ta Library Foundatian;Endovvment Fund Ari�C3uttt: $+64,9�47.5� Grant Purpose; Materials, Programs and Marketing Suppli�s Grant Award Date: July 1, 2025 Grant Period End ]une 30, 2026 Report Due, September 1, 2026 The Foundatian reserves the right tq disccantinue, madify or withhold any payrrients under this grant award or tt� require a total or partial refund af any grant fun�s iF, in the Fc�undation's sole discretion, such aetion is neeessary: (a) because you have nc�t fuliy complied wlth the terms�nd conditions of this grant, (b} to pr4tect the purpose and objectives of the grant or any other charitable activities of the Foundation; or(�) ta camply with the requirements of any law �r regulatinn applicable ta you, the Fc�undation, ar this grant. To indicate acceptance �f the foregaing terms and conditions, have �n ap�rooriat��fficer of vaur ora�niz�tion siqn this letter and return it to the Foun�ation. Funds will not be released prior to the receipt of this agre�ment. We are delighted to offer this support and look forward to working with you during the grant. Thank you fc�r the gond work you do in our community. SincerelY, Shauna Bambino Executiue DirecCc�r Accept�d an behalf of; Shasta Pub}ic Libraries By Frint Name Title �ated P/ease keep a capy af bottr pages af this caneract and return original Co ShasCa Library Foundation. �t i r� �c�u��datic�� Afitachment A 2�25-2f Resvurce Allocati+�n Agreement Shasta Fublic Libraries agrees tn spend the Funds granted to it from the Shasta Library Faundation Endowment Fund in the foflawing manner during fiscal year 2a25-26: I#ems �Ilocati�n Amount Shelving $13,G68-.32 Profession�l Development $1O,q00 Burney &�4nderson Materials $1O,OQ0 Volunte�r Reco�nition &Appreciation $8,000 Yc�ung Aduit F3ooks $5,t7�0 Chifdren's Baoks $8879.24 �oBibri System (Staff) $5,000 Cc�ver One Boak Repair Machine $3,GOt� Adult Materia(s $2,U00 Tt1TAL $64,947.56 s L'r rary �c��d��ic�� Attachment B Report Requirements Shasta Rubfic Libraries will provide a report tc�the Shasta Library Faundation no later than September 1, 2026 that cantains the fnllouving infarmation: • � summary of the nurnber of materials purchased using 5LF Endowrnent�und granf rrionies, including a bre�kdrswn by type of materiai (adult fiction, non-fictic�a, reference materials, children`s materials, yaung adult rnaterials� and lacation of rnaterials. • Dat� and Invoice number ft�r purchase af BrainfuseJHelpNow and �verdrive. • A narrative description c�f the Youth Frc�grams supported by the funding and an eskimate of the number of youth served. a Description of, dates of purchase and invoice numbers for supplemental marketing supp#ies purch�sed. Shasta Pubtic Libraries agrees to maintain detailed books and recnrds adequate tt� verify the purchases described above �r�d to make these re�brds available t� Shasta Library Foundation upon request, per the funding signed funding contract. r r i r� ri j . 11 i f iti r � �ppr�val ��thority for �r�r�#s C---97-1 7m1- 7 1-- r It is the intent �f �his oli�y t� roces� gra�� applrcatia s quickly a d � i�i� tiy, �nd at t e sa e ti � k�e the �ity �ouncil ell-infor ed of si nificant grants. li In arder t� m�ke t e grant �pplica�i�n proc�ss �re e ici�nt an ta ensure fihat the City Coun�il ill ulti ately review an approve si n�ficant rants b�ft�re t e ac��pta ce of fun �, the follc� ing proce res shall ly. r r rant a lic�tifln� er $70,000 that o not re�uir� atching f�n s ar invoive � financial co �fi �nt on the art af th� ity ay be sub itted y staff it out prior � roval by t e City c�un�il. II gr�nt a lie�twon� 7�,000 � av�r�hc��l b� ap roved by th� ity �ouncil rior fio gra t application �ubmittal. In tho�e i stances �re it ay not be possi I� t� a tain �ity ouncil apprt�val ir� �.dvan��, t e a plicati�n shQul e appr�ve by th� City ar�a er's ffice �n a fallow-u report shall e piace o th� ne ity �o�ncil a en a. hould a rant be a arde an t su is ,OOQ�r over, City st s all obtain ity ouncil p roval to aece t a IlQcate t fun s. �uld a r t e aw�r e an t e su is under 35,0 0, ity �ta i!I obtai� ap raval frt� t e ity ana er's ice ta a�ce t �n allocate the fun s urs�ant to Ci�y �c�uncil �licy 41 T- Scrp�le ent�1 uc� et pprQ ri�fiidrts. Th� ity of eddi�� rar�t d wr�wstr�t�ve ��licy irectiu�s and �r�c� �r�� u�l i� a��ilable �t h�t �.// �,�� c�fr�dd�r� ,�r d� �r�r��rtf�/ir�tr�r��-h�r��iff��.r��-d�p��r��nt evise : 11/02 0 �� 1119