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HomeMy WebLinkAbout _ 4.3(a)--First Amendment to Professional Services and Consulting Contract (C-10252) with Graviton Con GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: October 21, 2025 FROM: Tony Van Boekel, Chief ITEM NO. 4.3(b) Information Officer/IT Director ***APPROVED BY*** ry� a w�� �r�� �.� � s �,.�. o- �" �� �"'.. " � � „ � ,�. � �� m Pony Va��13o�v �hicf fzif�+n�aaFi��x�tAC ic er.'�` �raulcar��� .,w 1011�I2025 tS;V� c� �, t1t e ' ��d/��/��1�v,`f ����� tvanboekel@cityofredding.org sbade@cityofredding.org SUBJECT: 4.3(a)--First Amendment to Professional Services and Consulting Contract (C- 10252) with Graviton Consulting, Inc. Recommendation Authorize and approve the following: (1) Approve First Amendment to Consulting and Professional Services Contract (C-10252) with Graviton Consulting Inc., extending support through June 30, 2027, with an associated increase for a total contract amount of$552,600, with $274,800 in Fiscal Year 2025-26 and$277,800 in Fiscal Year 2026-27; and (2) Authorize the City Manager, or designee, to execute the amendment. Fiscal Impact The �scal impact of extending the not-to-exceed contract in the amount of $552,600 is for the most part budgeted in the 2025-27 Biennial Budget in the amount of $500,000 which leaves a balance of $52,600. As proposed, the balance will be funded by Information Technology Department's (IT) reserves and, if needed, staff will ret�urn to City Council (Council) with a budget resolution. Alter�native Action The Council could choose not to approve the amendment and provide alternative direction to staff. Background/Analysis The Oracle implementation and transition from the City of Redding's (City) financial and personal legacy system has encountered unanticipated complexities which are beyond the teehnieal expertise of City staf£ The additional required hours to manage the produet, ereate reports, and troubleshoot are more than current City staffing levels permit. In order to continue supporting and developing the City's Oraele environment, staf�believes it is best to rely on the expertise found through continuing to work with Graviton Consulting, Inc. (Graviton). Report to Redding City Council October 14,2025 Re: 4.3(a)--FirstAmendment to Professionat Services and Consulting Contract(C-10252) with Graviton Con Page 2 Graviton was instrumental in the implementation of Oracle and addresses concerns appropriately, timely, and professionally. While the implementation of Oracle has been completed, additional resources from Graviton were needed; as such, in February of 2024, the City entered into a Managed Services Contract with Graviton. These additional resources have proven to be invaluable and as they are already fully onboarded into the City's Oracle environment, extending their support will allow for more detailed reporting, more streamlined process, and additional troubleshooting of the system. EnviNonmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City ManageN Goals • Budget and Financial Management — "Achieve balanced and stable 10-Year Financial Plans for all Funds." • Communication & Transparency — "Improve the quality and quantity of communication with the public and City employees to enhance knowledge and increase transparency to improve public trust." • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments C-10252 - Consulting and Professional Services Contract- 2024 - Graviton Consulting, Inc. Graviton Amendment_signed � � ,r IT'�` F I -^l .��`J 777 Cypress Avenue, Redding, CA 96001 'l � PO BOX 496071, Redding, CA 96049-6071 �-,� � A L ! F�- � � ttil�� �"��''� �i��cafr����r�gaor� SNAftLENE TIPTON,CITY GLERK 530.225.4447 530.225.4463 FAX Marclz l, 2024 Gravzton Consulting, Inc } 88Q1 Folsom Blvd, 5������'� Sacramento, CA 9„�����°`�'�� � ��t 3 1 5i RE: Co�����ing and Professioz7a���rvices Contract—C-10252 � i Dear Sir or Ma���: X , Enclosed ����:�� find �1;�� abave ������nced fully executed Consulting and Prafessional Serviees Contract b� ��� ������n t�� ���������ddin and Graviton Consultin Inc. for the g ga purpose of continued technical su�������f the Cit���Oracle C1oud Entetprise Resaurce Planning (ERP), Human Capital Managem����J�CM), and ��,��rprise Performance Management (EPM), If you have any questions ���arding thz����eme����r if we can be of assistance, please contact the Off ce of the City C�erk �,�t;���������439 , �� , ; � 3 t ,,r ,.» r�� ���,n, , s �,s / j � � Sincer����' � ' � , � i ' �� �� ' ;, 1 ^^�aw4' �� .;✓� � � . �,.a . � ; � p,� t Kristen Mc e �� � � ����` � �� Management Analyst �` ' � ����� `� , t iS } y }.,i 3. Enelosure cc: Heather Gustafsan. Ellen Grannis �� CITY OF REDDING CONSULTING AND PROFESSIONAL SERVICES CONTRACT THIS CONTRACT {this"Contract"} is made at Redding, California,by and between the City of Redding ("City"), a munieipal corporation, and Graviton Consulting, Inc. ("Consultant") each individually, a "Party," and collectively, the "Parties" for the purpose of continued technical support of the City's Oracle C1oud Enterprise Resource Planning (ERP}, Human Capital Management{HCM), and Enterprise Performance Management (EP1VI). s � �� , ". °`' } RECITALS WHEREAS, } ,��uitant is engaged in;��� business of implementing and supporting claud-based applications (����vare as a Service "5����'), as well as managed services far implemented SaaS; �;r WHEREAS, ����nd Consultant entered inta the Agreement for Oraele Cloud Implementation dated July 16, 20��:����Im����,entation ����ele Cloud applications including but not limited to ERP HCM and EI���=� �'� �' ' �� '�' ' � e �,rtt'. .. /�;i.�...� , , ,�%' �. W�-IEREAS, City does not�have���`�icient person���,with the technieal skills required to perform the support required herein (anc�}��scribed In E����t A) thereby necessitating this Contract for S ��l.'a � p�rofessional services. , � ��� � } � � , � �, WHEREAS, the Parties acknowledg�`������intinu,�����nic�� ���port of the ERP, HCM, and ERM is required in addition tQ the services provid����Consultan���der the Agreement for Oracle >� C1oud Implementation dated July 16, 2022, a��t�����City Coune�l ���horized the City Manager to execute a contract for support services ��`'��t���mplemente� ��oud ���d applications with Consultant; `�� } f ,> , , ' _ .�� ' :,, � AGREEMENT �� , y � .. , NOW, THEREFORE, the Parties cove�ant and ��ree, �e�� ���'���""�consideration hereby acknowledged, as follows: '�� � � �� �� ��,�,;_��,� SECTION 1. CONSULTANT SERVICES Subject to the terms and canditions set forth in this Contract, Cansultant shall provide to City the services described in Exhibit A, attached and incorporated herein. SECTION 2. COMPENSATION AND REIMBURSEMENT OF CUSTS � � A. City shall pay Consultant far services rendered pursuant to this Cantract, at the times � and in the manner set forth in Exhibit A, attached and incorporated herein, in a total � �� Consulting and Professional Services Agreement Page 1 Rev, 8123 ������ � �� � �� ���� amount not to exceed two hundred thirty-one thousand dollars_ ($231,Q00}. This sum includes all out-of-pocket travel, ladging and incidental expenses incurred by Consultant that are reasanably associated with the provision af services under this Contract excluding Cansultant's aetual travel costs associated with the services provided by Cansultant at the City's locatian(s}. Consultant shall provide the services at the City's lacation(s) only upon the City's written request and after the City's written approval of the assoeiated travel costs as estimated by Constant. The City sha11 not be responsible far reimbursement af Consultant's actual travel costs in excess of 10% of the Consultant's estimate approved by City. The payments specified herein shall be the only payments to be made to Consultant for services rendered purs�a���o this Contract. � , � t� f B. Cons� '����iall sub�ri���;�nthly inv�ices to City for work completed to the date of the ����ce. A11 invoiee���all be itemized to reflect the employees performing the re���s�tted tasks, the billin���te for eaeh employee and the hours worked. 4' C. ���orrect,complete and t��clisputed invoices sent by Consul�ant to City sha11 be paid w���� thirty (30) calendar days of receipt. �. SECTION 3. �' ;; � T , �',�JN w�,.. � , ,; A. Consultant sha11 com����e w�rk an ��'�bou� November l, 2023 and complete said work no later than Ju�,��0, 2025 TI���� of the essenee. r} s B. If Consultant fails tc� ���c��r�,������ties t��`����#�sfaction of City, or if consultant fails ta fulfill in a timel���������ssior������t�i'e�"���bligatians under this Contraet, then City shali have the right to tern������ this Cont���� effective immediately upan City giving written notice thereo��,}��nsultant. ' � �� 45 ' i r t }, C. Either Party may terminate����on��t wrtho������e on����ty(30} calendar days' , written notiee. Notwithsta����ig the p�'���������the ter,���et forth in 5ectiQn 3.A. of this Contract exceeds ninety(90)calendar"c�ays ln dur����i, Consulta�at's sole right to terminate shall be limited to termination for cause ' ��� 1 } y � 51}y�,J'..�, D. Consultant hereby acknowledges and agree�that th����������n of City to pay under this Contract is contingent upon the �;���������_ ��'� City's funds which are appropriated Qr allocated by the City Counc�:=� ��ould the funding for the project andlor work set forth herein not be apprapriated or allocated by the City Council, City may terminate this Agreement by furnishing at least thirty (30) calendar days' written natice of its intention to terminate. In the event of a termination pursuant to this subdivision, Consultant shall not be en�itled to a remedy of acceleration of payments due over the term af this Agreement. The Parties acknowledge and agree that the power to terminate described herein is required by Article 16, Section 18, of the California Constitution, and that constitutional provision supersedes any law, rule, regulation or statute which conflicts with the provisians of this Section. Consulting and Prafessionai Services Agreement Page 2 Rcv. 8/23 E. In the event that City gives notice of termination, Consultant sha11 promptly provide to City any and all finished and unfinished reports, data, studies, photagraphs,charts or ather wark product prepared by Consultant pursuant to this Contract. City shall have full �wnership, including, but not limited to, intellectual property rights, and control of all such �nished and unfinished reparts, data, studies, photographs, charts or other work praduct. F. In the event that City terminates the Contract, City sha11 pay Consultant the reasonable value of services rendered by Cansultant pursuant ta this Contract; provided, howe���'� that City shall not in any manner be liable for lost profits which might h�������������Consultant had Consultant completed the services required � , s�. ��, by tl��� ��tract. C*�����tant sha11, not later than ten (10) calendar days after ter������on of this�Cont����by City, furnish to City such �nancial infarmation as in th����gment of the City���presentative is neeessary to determine the reasonable v,��� of the services renc���d by Consultant. ,s, `; G. Zn ���event shall the termination or expiration of this Contract be canstrued as a � ;, wai����,f any ri��t to seek re�edies in 1aw, equity ar otherwise for a Party's failure � to per�" ` �� �� `� ` � ,, �� � igat����������,y this Contcact. SECTION 4. MISCELL����►US TERI���ND CONDITIONS OF CCINTRACT � A. City shall make its ���1lities acc�����`e to C�t�,sultant as required for Consultant's performance of its s������s u�����s Ct�������;and, upon request af Cansultant, rovide labor and safet��� � � ��""� " '` �� p ����������t as ������t�������sultant for such access. B. Pursuant to the City's business lic��� ordinance, ��nsultant shall obtain a City business license prior to eommen����`�vork. � � � � � C. Consultant represents and ��t�an��$�o Cst�, ����'"it h�,���11 licenses, permits, qualifications and approval�,�'� any n����`�,��������ever t��;`� �ire legally required for ,� .s.� Consultant to practice �its profession. Consu�tant repres����and warran��s ta eity that Consultant shall, at its sole cost and expense, keep i� ���ect o� �����'�t a11 times , „. during the term of this Contract any licenses, permlt� ��d����"���"that are legaIly required for Consultant to practice its profe��ion � � ,<<. , , � � P,,,.����. D. Consultant sha11, during the entire term of ��t�t� Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be eanstrued, to create an employer/employee relationship, association, joint venture relationship,trust or partnership or ta allow City to exercise diseretion ar control aver the professional manner in which Consultant performs under this Cantract. Any and all taxes imposed an Consultant's income, imposed or assessed by reason of this Contract or its performance, including but not limited to sales ar use taxes, sha11 be paid by Consultant. Consultant shall be responsible far any taxes or penalties assessed by reason of any claims that Consultant is an employee of City. Consultant Consulting and Prafessional Services Agreement pag�3 Rev. 8l23 sha11 not be eligible for coverage under City's workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible far any other City l�enefit. E. Na pravisian of this Contract is intended to,or shall be for the benefit of,or construed to create rights in, or grant remedies to, any person or entity not a party hereta. F. No portion af the work or services to be performed under this Cantract shall be assigned, transferred, conveyed or subcontraeted without the prior written approval af City. Consultant may use the services of independent contractors and subcantractors �p,�erform a portian of its obligatians under this Cnntract with the prior wr���� �������� City. Independent contractors and subcontractors shall be provi����i��i�a copy c��'�s Contract and Consultant shall have an affirmative duty to �����`�that said indep����nt contractors and subcontractors comply with the same � ,,,h� a���ree to be bound b� �� terms. Consultant shali be the responsible party with r���ct to all actions of ��'� �ndependent eontractors and subcontractors, and sha11 o���n sueh insuranee ��d indemnity provisions from its contractors and su����ntractors as City's Risk Manager shall determine ta be necessary. �� s y � t G. Cons��������� ���� tim�� �:������'���h form as City may require, shall furnish City with such���r����c�ie r�����'�`as �t ��� request pertaining to the work or services undertaken pursua�� ��"this Contra�� the costs or obligations incurred or to be incurred in connecti��therewith, an���y other matters covered by this Contraet. f' � �„ , } H. Consultant shall mai���� acc����� �nd r������� �nrcluding personnel, property and finaneial records, adeqfi����`����;���ntify ���,�������� �or all costs pertaining to this Contraet and such other reeords as m������c�eemed n�'��sary by City to assure proper aeeounting for all project funds ����e reeords sh�,�'be made available for audit purposes to state and federal ����'����es, or any ,�����irize� �epresentative of City. Consultant shall retain suc���rd����� three ��� ��ars a���'the expiration of this ,, r , � , , �,��� Contract, unless prior perm����°an ta d��������;��s grant��y City. I. Consultant shall perform a11 services required pursuant����iis Cor���;����3�he manner and according to the standards observed by a compet����r��������of Consultant's profession. All products of whatsoever n�ture wl���� ������tiant delivers to City pursuant to this Contraet sha11 be preparec����������n�1 manner and eonform to the standards of quality normally observed��C�� ��erson practicing the profession of Cansultant and its agents, employees and subcontractors assigned to perform the services contemplated by this Contract. J. All completed reports and other data or documents, or computer media including diskettes, and other materials provided ar prepared by Consultant in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual property rights including, but not limited to, copyright and patent rights, in said documents,computer media,and ather materials provided by Consultant. City Consulting and Professianal Services Agreement Page 4 Rev. 8/23 sha11 release, defend, indemnify and hold harmless Consultant from a11 claims, costs, expenses, damage or liability arising out of or resulting from City's use or modification of any reports, data, dacuments, drawings, specificatians or other work product prepared by Consultant, except for use by City on those portions of the City's project for which such items were prepared. K. Consultant, including its employees, agents, and subconsultants, shall not maintain or acquire any direct ar indirect interest that conflicts with the performance of this Cc�ntract. Consultant shall comply with all requirements of the Political Reform Act (Governmen� Code § 8100 et seq.) and other laws relating to eonflicts of interest, ineluding the ����,�wing: 1) Consultant shall not make or participat� in a decision � made b����� �����,��sonably foreseeable that the decision may have a material effee� �� ��nsultant�s`���omic interest, and 2} if required by the City Attorney, Co������nt shall file fina����l disclosure forms with the City Clerk. , „ � } t �' '�' '� t ' �, , ' ,l � , ,_ � ;, < ,,; , / f , ' ,,, � t , s � „z,� .i t a � ,w� � i � .� r3�� y }� � j: J t t t 1 }. }4{ 3W, y 4 s {5. 9 � \ t ti J 5 3 � 5 1�:, };..... . 7,>�t'si:�, Consulting and Professionai Services Agreement Page 5 Rev. 8/23 SECTION 5. INSURANCE A. Unless modified in writing by City's Risk Manager, Consultant sha11 maintain the following noted insurance during the duratian of the Contract: Covera�e Required Not Required Commercial General Liability X Comprehensive Vehicle Liability X Workers' Compensation and �m�loyers' Liability X 5ds Professional Liabil����������'r�t������ians} X 3 (Place an"x"in the appropriate box) ;y;, B. C����`age sha11 be at least���road as: ' �,,,,t. S1 y.. 1 ' �r, Insurance Services (Jffice form number CG-0001, Commercial General Liability Insurance,in an amount not less than$1,000,000 per occurrence and � • � ����t�pQ,��general�������te for bodily lnjury, personal injury and property � * ,; } � (����� ��> � , � ate 2. Insuranee 5����es Office fo���umber CA-0001 (Ed. 1J87), Comprehensive ,�, Autoinobile ���bility Insur���; which provides for total limits of not less than $1,000,�combinec����'�le lir�����er aecident applicable to all owned, non-owned ant� _� � � � ' ` �� ��"��,�������s, s i, � �. 3. Statutory Workers' Comper�����n required h���ie Labox Cade of the State of California and Employe����,,��bility Insura���' ln a� amount not less than $1,000,000 per oec������ � Both tk��= �ork����� Compensation and Employers' Liabillt���,�cies`�����o��������insu�����waiver of subragation in favor of City, i��' elected ������; ��office�� �m�ployees, agents and volunteers; � , ��� 4. Professional Liability (Errors and t7missl����' �������e, �appropriate ta Consultant's profession, against lo��ue t�����,��'�'omissian or malpractice in an amount nat less than $1,000,0'� 5. The City daes not accept insurance certi�cates or endorsements with the warding "but only in the event of a named insured's sale negligence"or any other verbiage limiting the insured's insurance responsibility. C. Any deductibles or self-insured retentions must be declared ta and appraved by City. At the option of the City,either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its eleeted officials, officers, employees, agents and volunteers; or the Consultant shall procure a band Consulting and Professional Services�greement Page Fi Rev. 8/23 guaranteeing payment of losses and related investigations, claims administration and defense expenses. D. The General Liability shall cantain or be endorsed to contain the following provisions: 1. City, its elected of�cials, af�cers, employees, and agents are to be covered as additional insured as respects liability arising aut of work ar operations performed by or on behalf of Consultant; premises owned, leased or used by Cansultant; or automobiles owned, leased, hired or borrowed by Consultant. The e�a����,�e sha11 contain no speeial limitations on the scape of protection ������t� :� ����, its elected officials, officers, employees, agents and j ����nteers 4 , f, 2 � .N`��The insuranee co����ge of Consultant shall be primary insurance as respects City, its elected ���'��lals, officers, employees, agents and volunteers. Any � insuranee or self ir���urance maintained by City, its elected officials, officers, � , emplayees, agents and volunteers, sha11 be in excess of Consultant's °` ��suranc�.�nd shall n���ontribute with it. , , t 3. Coverage sha����i��that th����urance of Consultant sha11 apply separately to each insure� ���inst whom �`��,im is made or suit is brought, except with ,�,_ , respect to t����tmits of the ln����r s liability. , � , 4. Each insuranc������c��������d by��������act sha11 be endorsed to state that coverage shall rit�� ��`,���iceled�����f a�'��� ��irty (30) calendar days' prior written notice has been give� �� �ity. In ac���on, Consultant agrees that it t� shall not reduce its cover���,��limits on an,���ch policy exeept after thirty (34) calendar days' pri������n notice ha��S��n glv��to City. y } , � y; � ; � ,�,�r� , � E. Tnsurance is to be placed w��3�`"insurer����� ��'��'rent A�����est's ra�ing of na less than A-VIL � �� } , � F. Consultant sha11 designate the City of Redding, 77'7 ���r��� �����e, Redding, CA 96001 as a Certi�eate �-Iolder of the lnsur�nce. Cc������.��=���ia11 furnish City with ,� > ,� certificates of insurance and originai endo�����������cting the caverages required by this elause. Certificates and endorsements s���:�l�be submitted electronically via the PINS Advantage system. A link will be provided for the Consultant, or their insurance agent, to enter and upload documents directly to PINS Advantage. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved in PINS Advantage by the City's Risk Manager prior to the commencement of contracted services. City may withhold payments to Consultant if adequate certificates of insurance and endorsements required have not been submitted as described above ar pravided in a timely manner. Consulting and Professional Services Agreement p�ge'7 Rev. �3123 G. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5 of this Contract, and any approval af said insurance by City, are not intended to and will not in any manner limit or quaiify the liabilities and obligations otherwise assumed by Consultant pursuant to this Contract, including, without limitation, provisions concerning indemnification. H. If any policy of insurance required by this Section is a"claims made"palicy,pursuant to Code af Civil Procedure § 342 and Government Code § 945.6, Consultant shall keep said insurance in effect for a period of eighteen(18)months after the termination of this Contract. I. If any � "���� ������ng death, personal injury or property damage, oceurs in conn��������"'�vith �he ����'�rmance of this Contraet, Consultant shall immediately not��`���ty's I2isk Mana���by telephone at(530) 225-4068. No later than three (3) c����'ar days after the ev��� Consultant shall submit a written report to City's Risk 1����ger eontaining the f����,wing infarmation, as applicable: 1}name and address of ir�����d or deceased person���); 2)name and address of witnesses; 3)name and address o����sultant's insurance company; and 4) a detailed description of the damage and r wh�����ny Cit��roperty wa�Xnvolved. , , 4 � SECTICIN 6. Il���i"'�%��TIFI�:����CJN A����IOLD HARMLESS �� , � A. Consistent with C��'��rnia Civll Cc��°� 2782.8, when the serviees to be provided under this Contract,� design px�����ional ��'vices to be performed by a design '4 � professionai, as that ����s t�����'und��;������� 2782.8, Consultant shall, to the fullest extent permittec�����,���������i�clem����e���te�� ��fend and hold harmless, City, its elected officials, officers,employ���'�nd agents,��� each and every one of them, from and against all actions, dar�����`��eosts, liabil����'clalms, losses, penalties and expenses (inciuding, but natr,������ to, reaso����� atto����y's fees of the City Attorne� or legal counsel��`���inet� �� Cit�� ��.�ert f��, ��litigation costs, and investigation costs) of every'��pe and�t�����,������`��o whic���y or all of them may be subjected by reason of, or resulting frorri,��directly o�;��'�irectly, th� negligence, recklessness, or wiilful misconduct�of Consultant, its ���cers, e�������s or agents in the performance of professional services under this�������������pt when liability arises due to the sole negligence, active ne��,�genee �j������t�uet of the City. x ;�,�,�,� � B. Other than in the performance af profession��`services by a design pr�fessional, which is addressed solely by subdivision (A) of this Section, and to the fullest extent permitted by 1aw, Consultant shall indemnify protect, defend and hold harmless, City, its elected officials, officers, employees, and agents, and each and every one of them, from and against a11 actions, damages, costs, liability, claims, losses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs) of every type and descriptian to which any or a11 of them may be subjected by reason of the performance af the services required under this Contract Consulting and Professional Services Agreement pag�g Rev. 8/23 by Consultant its officers, employees or agents in the performance of professianal services under this Contract, except when liability arises due to the sole negligence, active negligence or misconduct of the City. C. The Consultant's obligation to defend, indemnify and hold harmless shall not be excused because of the Consultant's inability to evaluate liability. The Consultant shall respond within thirty {30) calendar days ta the tender of any claim for defense and indemnity by the City, uniess this time has been extended in writing by the City. If the Consultant fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy authorized b�1���� the City may withhald such funds the City reasonably cansiders necessaz��'������;���and indemnity unti�l disposition has been made of the claim or unG�����r��onsultan������,�ts or rejeets the tender of defense in writing delivered to the �� , ,, ���; whichever ocer���irst. This subdivision shall not be construed to excuse th���mpt and continued���formanee of the duties rcquired of Consultant herein. , } 1 1 D. T����obligatian to indemr���y, protect, defend, and hold harmless set forth in this S��'�n applies to aIl claims and liability regardless of whether any insurance polieies are ���l�cable T��policy lim�ts of said insurance policies do not aet as a limitation � � upon �����������lnd���u���������to be provided by Consultant. � �_ .� � �, � � E. City shall h�ve the ����i�t to apgrov� �r disapprave the legal counsel retained by Cansultant pursuar��� s�'o this Sectio� � represent City's interests. City shall be reimbursed for all ���sts and at����;��'s fe�� incurred by City in enfo�rcing the . . � obligations set forth�����,�� Se�t��� � ;_�' j / < f}3 SECTTON 7. CONTRACT INTERPRE��,���}N,VEN��AND ATT(�RNEY FEES ,. A. This Contract shall be deemed�������{been entere����o ln ��ding, California. All questions regarding tihe va1i�,������nt����tatzon c�����**'�orm������of any of its terms or of any rights or obligatron������f the I������ ��,���s Con�,���� sha11 be governed by California law. If any claim, at law or ot�ei-wise, �s ����e by elther Party to this Contract, Che prevailing party sha11 be entitled to its c�;��l�and r����,��� attorneys' fees. �� ` � �$ � ,,.�,,>, B. This document, including all exhibits, cc������ ��� ��tire agreement between the Parties and�supersedes whatever oral or wnt����understanding each may have had prior ta the execution of this Contract. This Contract shall not be altered, amended or modi�ed except by a writing signed by City and Consultant. No verbal agreement or conversation with any official, afficer, agent or employee of City, either before, during or after the execution of this Contract, shali affect or modify any af the terms or conditions contained in this Contract, nor shall any such verbal agreement or conversation entitle Consultant to any additional payment whatsoever under the terms of this Contract. Cansulting and Professional Services Agreement Page 9 Rev. 8123 C. No covenant or condition to be perfarmed by Consultant under this Contraet can be waived except by the written consent of City. Forbearance ar indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or conditian in question. Until perfarmance by Consultant of said covenant or condition is complete, City sha11 be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence. D. If any portion af this Contract or the application thereof to any person or circumstance shall be invalid or unenforceable ta any extent, the remainder of this Contract shall not be affected thereby and shall be enforced to the greatest extent permitted by law. E. The hea������ �����,��� �ontract are inserted for convenience only and shall not const������'�`�art here��� � waiver of any Party of any provision ar a breach of this Co�������rnust be provic����n writing, and sha11 not be construed as a waiver of any ot�����rovision or any su����ding breach of the same or any other provisions herein. F. ���� Party hereto declare���and represents that in entering into this Contract, it has re��'�� and is relying solely upon its own judgment, belief and l�nowledge of the �, nat���� �xtent, ef�ect and consec�uence relating thereto. Each Part� further deelares and re��`����� ��� thls ���;���.���,�� ,made without reliance upon any statement or representa���i��ot co��`����� here��r��'�ny other Party or any representative, agent or attarney of the othe����y. The Par�.��agree that they are aware that they have the right to be advised��'�ounsel with�����ct to the negotiations, terms, and conditions of this Contract an����t the decls����{�whe���'or nat to seek the advice of counsei with respeet to this �r���act rs �.���sion����� � the sole responsibility of each of the Parties. According���y���„��� sha�,�}������ic�� have been the drafter hereof, and the principle of law set forth in����`Code § 1���} that contracts are constrt�ed against the drafter shall not apply� ���� '�� 3 � � G. Eaeh of the Parties hereto h�����irr���ably w��`��any a���11 right to trial by jury in any action, proceeding, c���n or c������`�������`��vheth��� contract or tort, at �1aw i a,'n ,.„r � i or in equity, arising out of or in any way re�ated to ttus t������ment or th�transactions contemplated hereby. Each Party further waives any r�����to co��������any action which a jury trial has been waived with any other act��rn;��������ury trial cannot be or has not been waived. '� '`���� , � t �.� �.=v H. Tn the event of a conflict between the term an���t���ition�of the body of this Contract and those c�f any exhibit or attachment hereto, the terms and conditians set forth in the body of this Contract proper shall prevaiL In the event of a conflict between the terms and canditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Consultant. Consulting and Professional Services Agreement Page 10 Rev. $f23 SECTION 8. SURVIVAL The provisions set forth in Sections 3 through 7, inclusive, of this Contract sha11 survive termination of the Contract. SECTION 9. COMPLIANCE WITH LAWS - NONDISCRIMINATIl7N A. Consultant sha11 comply with all appiicabie laws, ordinances and codes of federal, state and local gavernments. B. In the perfort�,��e of this Contract, Consultant sha11 not discriminate against any employe� �� �������;�� for emplayment because of race, eolor, ancestry, national origi������`ous ereec�,�����sexual orientation, disability, age, marital status,political affi������n, or membersht��� nonmembership in any organization. Consultant sha11 ta��'��firmative aetion tc� �sure applicants are employed and that employees are t�����d during their emplc����ent withou�regard to their race, color, aneestry,national o�*���n,religious creed, sex,��exual orientation, disability, age, marital status,poiitical af��,��tian,or membership or nonmembership in any organization. Such actions sha11 inc����� but not � limited to� the following: employment, upgrading, demotian or transf������������'�t or������������,dvertising, layoff or terminatian, rates of pay or other farms b�c`omp������n and s'�����lon for training. } SECTIqN 10. REPRESE���A�TIVES '; '� ; A. Cit 's re resentative�` ' � y p �'���s�'������is H�������stafson_,telephone number(530) _225-40�3_, email "`���,�����n@c�������'c�ii������_. AIl of Consultant's questions pertaining to this Contract,�����`be referre��� the above-named person, or 6 to the representative's des�ignee �' ��'�� � ' } � , ��' B. Consultant's representative���,��is����ract rs�����Cata����io_,teiephone number (949) 466-7426_ emall �� � ' `� � , ���atanzar�������,���iconsu�����com. All of City's questions pertaining to this Contract sha11 be�referred to���`above-nar�d person. . ' ' , _ , C. The representatives set forth herein shall have autho���� tc�����r����"notices required herein. �'� ,, t, ..� i ,,. SECTION 11. Nt}TICES A. A11 notices,requests, demands and other communications hereunder shall be deemed given only if in writing signed by an authorized representative of the sender (may be other than the representatives referred to in Section 10) and delivered by facsimile, with a hard copy mailed �rst class, postage prepaid; or when sent by a courier or an express service guaranteeing overnight delivery to the receiving party, addressed ta the respective parties as follows: Consulting and Professional Services Agreement Page 11. Rev. 8123 To City: To Consultant: City of Redding Graviton Consulting, Inc. Information Teehnology 8801 Folsom Blvd. Ste 120 777 Cypress Ave Sacramento, CA 95$26 Redding, CA 96001 B. Either Party may change its address for the purposes af this paragraph by giving written nt����� ��` ���� change to the other Party in the manner provided in this Sectio�� , „ � , % � C. Nc����shall be deemed ef�����ive upon: 1)persanal service;2)two calendar days after r�����ig or transmission b ��csimile, whichever is earlier. � �� i '. SECTIQN 12�,� F AUTHORITY TO CONTRACT ;� A. Eacli ��,��� �,�,���i ned � ���'���es hereb re resents and warrants that the are , g �� � Y P y authoriz��`�������te����s���i�ra�����ehalf af the respective Parties to this Contract, that they have fu11 r��������power and���ful authority to undertake a11 obligations as provided in this Cc����ct; and that t��,�xecution, perfarmance and delivery of thrs Contract by said si��;��ories has be�� �`�11y au�horized by all requisite acti�ns on the art of the res ectivc� ties to ` P P �"�' t�����ntrac��� , � � ;�� / s �. _ , B. When the Mayor is signati�Ty to t�'�� �ontraet; ��� City Manager andlor the Department Director having direct������nsibility far���naging the services provided herein sha11 have authority to e�����<"any amendr���,� to tl��s Contract whieh does not increase the amount of;����p����.tion allc���.��e to ��'isultant or otherwise � �, ,� substantially change the sc������f the��'����������`����ed h����� ' � SECTION 13. DATE OF CONTRA�CT � ,r��� � �� �; � , ����� The Parties agree and eonsent that the effective date of thz�������'�'ha�l be November 1, � 2�23. �: > �� Consulting and Professional Services Agreement Page 12 Rev. 8/23 IN WITNESS WHEREOF,City and Consultant have executed this Contract on the days and year set forth below: CITY OF REDDING, A Municipal Corporation �._�__ __� �-.-�w.. _� M. .,_--��___. Dated: , 2 � � 3'' BARR PPI , CITY MANAGER ATTEST: � �t � APPROVED AS TO FORM: t . ��� �. , " Christian Curtis � , 5 City Attorney rf s , � � } . f { s 3 � � fi �,ji 1 ) /�:y j� ��J ,� +, . � �.�k.+'`4,„„„t"n �1, ?�� ��f {� ',��Y. �,�'� \ ' 5HARLENE T�����►N, Cl�y �lerk By: �, � ; ' �, � r �� , t � s� a , }� `��������� '�ONSULTANT '� ���� �>��r,� ����� t�.�"�� , � }, f �, , , � � �'' llated: ����.--�� ��,20�� �s .�. �'� ���`�� `��� xy � } �' , l ' ' ' i � f�. „ '� �aX ID��� �� �'�.,�`��f ? Y1„u 3 1 .} �.. �w,,,r�" t" �, it it i }4 4 Consulting and Professional Services Agreement Page 13 Rev. 8l23 Statement of Work—Graviton Managed Services ���;"���i;�������. �_. ������°���:��.��:������ City of Redding("City"}and Graviton Cansulting Services ("Gravitan"} agree to the follawing managed services Statement of Wark to provide extended support to the City for its�racle Cloud ERP, HCM, and EPM implementation for the period of November 1, 2Q23,through June 30, 2025. �� ��.c���� ��� ����' , , tY{ Graviton will prov��#����`��ollowing pt������ional services as part af this Not-to-Exceed Managed 5ervices eantrac���,�'�'���services will be ph�'���led in a manner eonsistent with the praeesses defined in the 4peratic������ansition Plan deliver���� Manth{y managed services support wil) include the following: �� '� ; ,, • As dir����! by City leadership, perform neecied �evel 3 help desk support{issues requiring �rade����!application or technical skills} for the resalution of user reported support � issues � • As direeted b�����������'shi����y���i'r`r�����sted application configuration, reporting,and integration additions and �����'�s. � � ,,t • As directed by City leader���, complete req��ted updates ta project artifacts including job aids, training videos, ���,'cases, etc ' s' +� As requested by the City, C���uct reque,����nd u�����d core team training sessians. t :�} } , � o9a �...�£��,S�S.M.v<'t-���a.`i� .��`�.-�.�f��x $..��d.�� 6�R�.�.S�.���Mi.^ � }..� �}J t Gravitan will provide the managed services supp ����cribed in the����ement of Work on a total nat-to-exceed basis. For each project phase �;����'���, EPM� the �,����tpatec���,ppart level for Graviton project management, functional, �����chr���_resour���������sted �'��estimated , ,�:� � monthly hours and costs to camplete the���i�suppt������"�����'t�e deset~���below. ERP Monthly Support Estimate � ���� � � yw , �� � ����� � �� ��� ���:� �� ����,,:��. � �� Associate Project Manager $100 �` > `�,,.,� `� 5 $S�O.OQ Functional Consultant $15Q 40 $6,000.00 Technical Consultant $125 20 $2,500.00 TQTA� $9,000.00 . ..� �.m,n__� .�w� 1 r , T r c� �= 1 �..—. .,.A��,w...,...�--o .-rse. ... .a=au�c..�� C ta � I P G` 'n' h! 3 C1�. Statement of Work—Gravitor� Managed Services HCM Manthly 5uppart Estimate � � � � � � � �.; � Associate Project Manager $10Q 5 $500.00 Functianal Consultant $15Q 6d $9,0OO.OQ �; } Technieal Consulta��� , ' $125 ZQ $2,50Q.Q0 TClTAL $12��Qp,pp }', , � � , „ s ���� �' � r EPM Monthly���port Estimate f ��r�.� �<�,� r� a����w�� ��� `����.a ��.��� � Assoeiate Projeet f�flanager $�� 5 $500.OQ s Functional Consultant $��� �� 20 $3,OQO.OQ Technical Consultant ���� � 12 $1,500.00 � i rora� , � _� r� � � �s,000.00 � , , �t �������������:��.���� �> ' �, � � 3 � The following assumptions apply to the Gr������m����ed serv�����s,� s 4 }� t 1. Services rendered for severa) outsta'nding ERP���������t�ed in sec����4.1)will remain outside of the scape of the managed services and will not billed����e City ; 2. Graviton managed services will be billed on a not-to-exceed ba����'Invo����,������iecify resources, hours, and rates. A single invoiee will be generate������������5�rovided at the end of each month. Graviton will include a list of ta��� perfc�����r,�����the�corresponding hours worked. , f� ,., 3. Graviton's cansultants will perform the work remotely Onsite services will be provided with prior City appraval. 4. Graviton will provide support during the City's standard business hours. �.u.,� _v�,w_,. �...�. � c: , r v cs � � �...n.._.�, ...,.A.�,»....,a..� L 3rt�r�E t.sc.,,,er�-",.•;. s.. (-! i � C.� i� N { Fi� Statement of Wark—Gravitan Managed Services �,�.� ����t������c�����; Ia.��� ��c����Y 4 � � ��� ����� �, F�,�� r�� � ��:a. � � ¢ � 1 Mainsaver lnterface #638, ##581, #582 2 Cantracts Module 3 Paradigrrr InterFace R�.���age Interface with C?racle.The #377 current proces���������,�3��,�ack Qf resources sa pushed to phase 2. � ' , , , 4 Prajeet����Sata Conversion ; � #478 , 5 Calnet���Verizon #475 a; � Fixed A����Conversion #47g ;� � 7 GL Conversi��f��;������ Co������� ` , #480 �s�� ��;� � �. ,; 8 Project Billing ��'��� ` ' #�4g� , �, g Development ofi Finaneial ����rnents , '�' �� � #482 , � ; , 10 Auto reconeiliation rules fior re����� � � " � � �� � #483 � i.��� 11 PCIGR- Figure aut aecaunting optians of 1�����Payrc�ll Cost �=#4$5 , � 5 � 12 PC/GR- Corne up with accounting of��`��A����tment ' #4$�'' ; , ; � � ,_ , ,�� 13 PC/GR- Create CIP Cast report braK`�n dawn ye��"�����; CIP #����' and Capitalized projects � ? � � ��. 14 Verkex Cash Management Interface (Reconciliation). �1�� �� ' �� ;, , ,, 15 US Bank iterns including but nat lirnited to the Daily y � � ��09,#467, #6211622 transrnission file for Calcards �''''tt,,�,a`,, .�� �'��� 16 AS400 Payroll to PC and GL. #510 17 Conversion of Inventory Balances &Average item Casts #465 18 1099 Payments #462 19 Process of Req into PO Amountf�ines Error C�R-0021 �„w..., .,__,.� ..�w.,. 3 c� � T v e� � �.v_,._. ,,.._.__.�._� �;;,.�, �t.�x ,�9��-.:_; c' n �. i r= C� ra rv i �e Statement af Work—Graviton Managed Services , � � , � ��� ���� ���� ��, � �:��. 20 CPA Email Notifications COR-0041 21 Mismatch between ship tfl location on PO PDF and internal PO COR-0042 informatian 22 CPA invoice repart COR-0043 , � s F b�,�„ ������✓°a�',�`� ��,����`a..,, . v?.. t Onsite services�����e provided with prit���ity approval. For any services provided onsite, �raviton , „.� will invoice th�����for travel costs at ac����, subject to the City`s travel policies. ,„ � � �� ��'�� �� ����;� ����������°���� The term of this�''�����rnent is a��,�follows • Start Date. 11f����"���' ' i � ,, �p.� • End Date: 06j30/2025 � ,��� �� �� } , Gravitan will invaice the City mon���for the servic��;�ovided in the previous month.The invoicing terms will be Net 30. Th���tal estimate������ng by t��nth is listed in the tables below. ; }t � , The total Graviton Managed Serviee���������� j � '� � ,� �<< � �, � Beginning in November 2Q23, Graviton wil) ��r�����'��RP Man���,d Services ERP support for 14 additional months. /� �-�` , � ,.� + Followingthe�3-month HCM Phase sup����riod, Gravitor,�,����pro�d�e HCM Managed Services support for 12 additional r������ � � � t ' , • Following the 3-month EPM Phas����port p'������������will pr����e EPM Managed ��� Services suppor�for 3 additional months, throug���`�omplet�or���he City's first budget preparation cyde. x� } �, • The total Graviton Managed Services will not exeeed $231,aaa ' ° ` , � FY2024 Estimate � �' ,,.., � � �uiy zo23 .�o.00 So.00 �o.ao So.00 a�gust 2023 $a.aa 5aoo $o.oa So.00 September 2023 $0.00 $0.00 $0.00 $O.QO october 2a23 �a.ao $o.oa So.oa $o.oa November 2d23 $9,QOQ.00 $0.00 $0.00 $9,QQO.QO December 2023 $9,000.aa $o.00 $a.oa $g,000.00 �.,,......._ .,_.._,.____._,__._.�., 4 C ; 'C' Y CS F � i�.�W�,a. ...a....�..,� .o;,<uc a t c.�7s:�av�cn 4 C A L I F (3 R N t A.. Statement af Work—Graviton IVlanaged Services �° � � January 2024 $9,aaa.ao $O.OQ $0.00 $9,000.00 February 2024 $9,oaa.aa $0.00 $o.oa $9,000.00 March 2024 $g,000.00 So.00 $o.oa �s,000.00 Apr�i zo2a $9,000.00 $a.aa $o.ao $s,000.ao May zoz4 �g,000.00 �a.oa �o.00 $�,000.oa �une 2oZ4 �g,aoa.ao �a.00 �o.00 $�,000.00 �,,. „tr, �'' TOTAL �� $72,OQO.QO $0.00 $0.00 $72,UOO.QO ' t } �t 5� FY2025 E$tim��� � i,t � t���� � July 2024 '� ;, , > , '��� �o �o,00 �a.00 $s,�oo.00 aug�s� zoz4 .��$�,000� , �o.00 �a.aa ��,000.ao ,, ,, septemb�r zoz4 � � $9,aoo a� � �a.ao �a.ao �9,000.00 , October 2024 �g,oa���� ` $zz����aa $o.aa $21,000.oa November 2Q24 ` ' ; '��t70 r���� ��� $0.00 $12,000.00 December 2024 � $0 C?�� ���12,DOO.QO ; $O.OQ $12,000.(}0 „ „ January 2025 ����`'� $12,OQ0.0�, ''� $�}.00 $12,000.00 F�bruary�o�� ��,� � �a � SZz,oa�������� ����a $i2,000.00 ,, � .l k..,:��� r�arcn zoz.� ��,�� ��.00 t����.��.�`oa o oa ��2,000.00 l.. a�r�i ZozS �o.00 $12,aoo.00 ����aa.00 ����oo.oa , �� May 2025 $o.oa $1z,oaa.ao ������� �S1�,oao.oa � , � ��r,e �oz� $o.00 �����,��� „ ���;`000.oa �17,000.00 , TQTAL $36,000.00 $108,�{�{�'.00 $15,000.00 $159,OOQ.00 �.,._..�_ .w.�..� .�M .._�_.___ 5 c i -r � c� � � �� ���[���� � � i�•..�----�-�.�.--.w e���,^suk.v r.,�tizsevin.,x w, ;: f> 6. I F f) �7 N f fit: FIRST END NT TO �t�NSULTING AND P�2Q�EESSI�NAL SERVI�ES�CC►1titTRACT{C-10252) WITH G VITt�N C(7NSUY�TING,ING. The Consulting and Frc�fessional Services Contract C-1Q252 ("Contract") dated March 1, 2024 between the City of Redding, California, ('°City„) a �nunlcipal corporation, and Graviton Consulting, Tnc. (°°Consultant") is hereby amended as follows: Section 2.A. is amended to read in its entirety as follows: A. City shall pay Consultant for services rendered pursuant�o this Contract, at the times and in the manner set forth in Exhibit A, attached and incorporated herein, in a total amount not tQ exceed five-hundred-fifty-two-thousand-six-hundred dollars($552,&00). This sum includes all out-of-packet travel, Iodging, incidental expenses ineurred by Consultant that are reasonably assaciated with the provision of services under this Cantract excluding Consultant's actual travel cc�sts associated w�th the services provided by Consultant at the City's locatian(s). Consultiant sh�ll provide the services at the City's location(s)c�r�lyupoz�the City's written ret�uest and after the City's written approval of the associated travel costs as estimated by Consultant, The City sha11 not be responsible far the reimbursement of Consultant's actual travel c�sts in excess of 1Q°la c�f the Cansultant's estimate approved by City. The payrnents specified herein shali be the only payments to be made to Consultant f�r services rendered pursuant to this Contract. Sectic�n 3.A is amended to re�d�n its entirety as follows: A. Consultant shall commence work on or about July l,2025 and camplete said work nc� later than June 30, 2027, Sectian 10.A is amended to read in its entirety as follows. A. City's representative fc�r this Contract is Rachel MacFarland, telephcrne number 530- 2�5-4073, email rrr�at�f�r��r�d'�r,������r�dc�i���.ca� . All of the Ct�nsultanf's questions pertaining to this Contract shall be referr�d to the above-named persan, c�r ta the representative's designee. The Exhibit A attach�d ta this Amendment shall replace in �ts entirety the docurnent appearing as Exhibit A ta the Contract dated March 1,2024: All other terms and conditian af the Contract(C-10252) dated March l, 2024 sha11 remarn in fu11 force and effect. The date ofthis Arnendment shall be the date it is signed by the City. IN WITNESS WHE 4F,City and Consultant have executed this Contract an the days and year 5et farth belaw: CITY OF D ING, A unicipal�orporatian Dated: ,2025 By: AT�ES�''. APF"R+DVED AS TO FORMa CH STIAN M. C�7RTI5 �iky Attarney �y: S�I ENE TIPTt?N, City Clerk �y: CQNSULT T; Graviton �ons�ultia�g, Inc .,; �� � ��� � afed: � , . � q 2025 .� �.�, Y. � w �- .� . „ �,.,:��,� � � � � F � � "..� ��, ��✓� 5t�temen� of Wcark . Fc�r . . . . July 1, 2Q25 — Jur�e 3�, �a27 re a re Gr�e�it+an �onsult�ng, lr�c. Exhibit B—(?racle Cloud Managed Services Statement af Work �: C���� ��t ����t"t�l cn�,���R��o�d �> , . , � � 08j24J2025 Greg Catanzanc� 0.1 Inifial Dr�ft eirv caF 2 . —�--� c.a�sui:r�Hcs�:��viues C A :L.{ P� C1 C2 N ! A� Exhibit B—C7racle Cloud Managed Services Statement of Wark � ����� �� �������� 1. DOCUtViEN7 Ct)NTRb1......... ......... ......... ......... ............... ............... ............................................. 2 2 T�BLE OF CON7ENTS ..._..... ......... ..................... ......... ......... ......... . . ........ ........ ......... ......... 3 3 Rt1ANAGED SERVICES SCOPE.. ........ ......... ........ . ......... ......... ......... .....:... .......... .,....., ,..,.,...4 3:1 HCM MANAGED SERVICES SGOPE,,,....., .._....... ........ ........ „ .,,..,,.,. ,.,,_.., .......,,,., ...,,. ,.,.:;... ..:......,4 3.2 ERPf EPM MANAGED SERVICES SC4PE.. ...:..... .................. ......... .............. ....... ...... ........, ,.....,..5 5 MANAGED SERVICES STAFFING.................... ......... ......... ......... ......... . .................... ......... ......... 6 S.2 FISCAL YERR�Y�S-�E GRAVITQN MANAGEd SERUICES STAFFING..... . ........ ........... ,.,,...... ...... ......... ,._,..,...7 5.3 FISGALYEAR�Y�Ea-27 GRAUITON IUTANAGED$ERVICES$TAfFING..... .......... ........ ......... ...,...,............................$ 6 MANAGEd SERVIGES COST ESTIMATE ......... .......... ..... ..... ....... , ........, ._......- ......... ......... ......... 9 F.1 FISCAI YEAR FY25-26 GRP,VITON MANAGEQ SERUICES GOSTS,...,.:.. ....... .. . ........ ,,..,,...,. ..,.,.. ....,.,.. .,.......,9 �;� FISCAL YEAR FY26-��GRAVI7bN MANAGED SERVICES C45T5......... ......... ......... ........... ....... .................... 11 C 1 7 Y O P � '� �������.�� :-:�.. e:orv,o}:�;r�uas�avr�c:�.�� C A L �:1� F O R :N f R� Exhibit B—Oracle Clcrud Managed Senrices Statement of Work The City af Redding,California ("City„) and Graviton Consultin�5ervices ("Graviton") agree to the follc�wing Managed Services Statement of Work to provide extended support to the City for its Oracle Cloud EPM, NCM,and ERP implementatic�ns for the period of Juiy 1, 2025,through lune 30, 2027. This Statement of Work serves as Exhibit B to the Cc�nsulting and professional Services Agreement—C- 1p252 executed by the City and Gravittan. The provisions of the Agreement shall cc�ntinue in efFect unfiil the compfetion of this Statement of Work. � �r�� � ��r�i��s ����� Graviton will provide the City Oracle Cl4ud professional services as part of this Managed Services agreement. Graviton Manag�d 5ervices will be performed ar� a time�nd rrraterial�, nat-ta-exceed basis, follcswing the rate schedule agreed to in this Statement of Work: Graviton Man;aged Services includes planned and recurrin�suppart�ctivities, annual business pracess support activities,and-adhoc support activities tc�be assigned at the discretion of City leadership. 3.�. �iC� !'������� S�r�i��s S�c�p� As directed by City leadership, Gravitan will p�rform the ft�llowing standing recurring Oracle support tasks to ensure`the City's NR and Payrall business processes are stable and the City maximizes its use of Oracle Cloud. � I�aily revi�w and resoiution of Graviton assigned prcaductian support tickets • Bi-weekly support wc�rk sessians for the HCM Integrated Business Praeesses • Bi-weekly�ayrQll support work sessians • Ctuarterly Payrc�[I reporting � Oracle HCM Quart�rly Release Regression testing As directed by City leadership,Graviton will perftarrn the fit�llowing annuai support tasks ta.ensure the Gity°s t�pen Enrollment process is successful. • Configur�and 1'est�nnuai benefit changes • Support the City's apen enrc�llment period « Ensure successful implementation of t�pen Enrollrnent electian changes As directed by City I�ad�rship,Graviton will perfarm the follawing annuai support tasks to ensurethe City's year-end payrcall processing is suppa�rted. * Prodaetion of year-end payroll reporting • Generation and distributic�n af W2s • Development and submission of Affordable Care Act(,4CA) reporting As directed by City leadership,Gravitcan will perform crne-time on-demand t�racle Cloud canfiguration, testing,and impiementatian tasks to support the City's HR and Fayroll operatianal requirements. • Implementatir�n c�f new HCM business requirements • Deployment af HCM configuration changes • Develapmen#t�f new CEN1L1 requirements including HCM reparts and interfaces C I T Y O F 4 ��C�C�11VC� -'. eorurui;riNr�.+�,c�vire^�: C A� t I .F 41� R N 1 A:. Exhibit B—Oracle Claud Managed Services Statement af Wark �.2 ERP/EP�r1 �����d ��r����s �c�sp� As directed by City feadership, Graviton will perf�arm the follcawingstanding recurring Qracle suppart tasks to ensure the City's ERP business processeS are stable and the City maximizes its use of Oracle Cloud, * Dailyreviev,r and resolution of Graviton assigned production supporttickets + Bi-we2kly support work sessieans for the ERPjEPM Integrated Business Processes * Manth End support work sessions « t�racle �R�Quarterly Release Regression Testing • Uracle EPM Monthly Release Regressie�n Testing As directed by City leadership,f�raviton will perform the following annualjbi-annual suppc�rt tasks to ensure th�City's year-end close pracessing is supported. • Completion of ERP Year-End Close tasks * Prc�duction of IVarrafive Reparting Budget Boak • Budget Adoption and Populatic�n af ERP Year Budget�edger Rs directed by City leadership, Graviton will perfarm one-time on-demand t7racle Cl�ud configuratian, testing,and implementatian tasks ta suppork the City's ERP aperational requirements. • Implementatic�n of new ERPJEPM business requiremerrts « Depioyment of ERPJEPM canfiguratian changes • Development of new CEMLI requirements including ERPjEPM reports and inierfaces ciTv o � ='" =: 5 ` . .. ct��su�.wrrvc�reav�e�s;. C A� L. .( :F 6 R N� 1 L1� Exhibit B—Oracle Cloud Managed Services Statement of Wark � ����� ��r�ic�s �t���wr�� The Graviton Nianaged Services resources and estimated staffing levels are defined below. AILGraviton Managed 5ervices resourc�parCicipatian is subjecfi to City approval. � � � � ' Project Manager ; $15d ERPJEPM Solution Architect Qnshare $175 HCM Salution Architect�nshare $175 ERPJEFM Consultant Qnshore $15Q HCiVi Gc�nsultant Onshare $150 ERPjEPM Cansultant Qffshare $35 HCM Consultant Offshare $35 Developer C7nshore $135 Developer t�ffshore $35 Whenever passible,Graviton will assign C7racle resources that have experience and knawledge supporting the City's ERP, EPi�,and HCM business pracesses. All assigned resources are subject to City approval. CITY t� F � .. co�vsu�r�r�r,sr-_w.v�e�s C A L I F O :R� N f A :��. � � � � � � � � � � � � �` �`�„ �s i;, .� � � M��.-� cV � � ������, � � �i; �� S �l�t d �'�� � . ' �� V ry W O� �c,n 'd o�4 �� � N t�0��. 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(;,) g� > .1 LL ur. in � � o �n u> � �� � � tU S'� i � w w � � � u w w w c`u � � ts � �' " �� u�'x t�is a o a�. � u�i vi o o U ' N m . .,, � as. ' t�li r�'°� zs ..E Y v'' t: > > W �a .'v�+ "' "> > �. . Q. d 1"� �e-�+ ,�� .c �'�J � � � �� � �' G� �� : . � � (:D tt(�-s� �� C � m ev ��. � � m m �. � � C� .CS �. C � �� � C C � �. � E E Gs E E �. � a�i ."w m v� u R R� o. m w� �c�a �� ::.,, � C. _ .. � �� . _C N y c. 'v, '<n '�n p� p� � 'ua 'cn. .a p� W �". F—� � >;W � tt5. C1� CL ct S� O.�'S� m�� d G7.� Exhibit B—0racle Claud �lanaged Services Statement af Work 5 �r����� ��r�i��s ��s� �s�i �t� Graviton will provide the Managed Servicessupport described in the Statement of Work an a tatal nrst- to-exceed basis.The term of Managed Services will start July 1,20�5,and end June 3Q,2027. Graviton will invoice the City monthly for the services provided in the previous manth.The invt�i`cing terms will be Net 30. The tat�l estimated cost�for Graviton Managed Services forthis agreement are listed in the table bel�w. � � �iscal Year FY25-26 Gr�vitc�n(Vianaged Services $274,8�U:t10 �iseal Year FY26-27 Gravitc�n Managed Seruices $277,80{?:OQ TC►TAL $SS2,6U0,00 The following assumptions apply ta the Graviton managed services. 1. Graviton mana�ed services will be billed on a nat-tcr-exceed basis. Inve�ices will specify resources, hours,and rates, A single invoice will be generated for services provided at the end of each month. 2, Graviton resaurces will perfarm the work remc�tely: Onsite services will be prc�vided with prior GitY approval: 3. Graviton will prc�vide support during the City's st�ndard business hours,as well as after hours durin�critical business processes incluciing,'but not limited tc�, payro8�processing and payroil file uplc�ads. 5.�. F�s���'Y��r F1'25-26 C�r��aitc�r� 4�i�ra���d S�r�ri��s C���s The total estimated costs f�r Fiscal Year FY25-26 Gravitt�n Managed Services are listed in the table 6elaw: � � July 2025 $24,5nt7:00 August 2t725 $24,SQQ.00 5eptember 2025 $24,50fl.OQ C7ctc�ber 2025 $24,500.�0 November 2025 $24,500.00 December 2fl25 $24,5Q0.00 January 2026 $24,5QQ.00 Febru�ry 2026 $20,660.0� March 2Q26 $20,66a.�Q April 2�26 $20,660.OQ May 2U26 $20,66�.00 June 2026 $20,66t1.(?0 TOTAL $274,800.00 eirv a � - � ���1��, `� carvsuGTiNc��ets;±re�.s. C A t 1 :� C? F2 N ! 33�:. } ������ . ����� � � ��s ����� � � , ������ � ��« » � � ������ ����� � '; � � �`��� �, t, �Q ��n� �d�� � ���,� � � � � � � � � � �� a � � �� � � � � �� .. m .� mm �� � � ..::�Z u' �-'... � ; �2i �. . .. 4 � �� � e�m�rv� o���» �8 RSS � � « .. .. }'. �. ��. a-+ � � � y, �— J +�+ �� �F o��mm3 �at°ry� � v C � �� .— � v � � �� Sa�N � � �� � � �7 v� 1� ., mmS �.', �2 � � � l0 N � $m� ' �3eS� � O ti ty �� � ^ ry° " .. `�' ay �� i�: �, w � « C a ' <ti a�� �rm8 �n �� � � � 7�. L � �t a�W�� ;'��� � C� �� `„ ., .. < ., ., � � � � � � c.,� ., w « �-' m..��. �� ��� � 111 � � �� CV � �� C1t ` N � 'm �«� :°�� � � �� � «, « N « �. �' � � d�� m,9 °� � �� � � � .� � �, t � � ����� ������� � � �� Y� ~ m .� �.�n « � � �� � � �� "� �v a �� �`� � a � � m9 S�°°� � u ., .. 4 „ � n � � �� � � � � � Q � � ., m b .»a� � � � � � � � ��r �$ ����� � � �r -� � R « � 11! q� �� ^ � w � t'�6 � � m < � � � � � � � .� � � � � � �m ��N� � � � �� � ., � � � � � , � w�.���H ���w ._ > s ���mmg ���� � ai � � ��� " �n C� �' �' � � �z �,s a���� � o; �m o mm , � � w �; a � ri k � t� � �v �� nJ �q � �:. ., m m�$� .,.E.°.� � � i ';3 fO ` � � .`*- � � ��$��� �ry�� � w N � �� .. '°g ��� � ' ii.. �., ' @. �� �} .. z: � (� ,.��,, . "��` '" ���n �n���� �U. � � �� �$,�«,«� �0 � �� . ° .. � +.. a'' �.: �d w � g .��� � ��a' � ro UJ � .„� a.:� � _�� �� h '� �� �Q.� �sE �o�� W ...� __�' a'�.x nt:"��o"c"� ��o B' E f N¢a �C�E u c E E�. �E � D�d H E E.. � o�'� u '^�o '�m' xm' Exhibit B—OracBe Cloud Managed Serviees Statement of Work �;� Fis��� Y��r F1'2�-27 t�����t�r� iUi�r��g�c� S�r�°s��� C�as�s The total estimated c�sts fc�r Fiscal Year FY26-27 Graviton Man��ed Services are listed in the table belovu. � � July 2026 $20,660.{IQ A,ugust 2026 $20,660.Q0 September 2026 $20,660.OQ t�ctober 2026 $20,660.Qa November 2026 $2p,660.00 [}ecember 2(?26 $20,66Q.Q0 January 2t�27 $25,640:0(? February 2027 $25,64Q.OQ March 2027 $25,64tJ.0iJ April 2027 $25,64Q.QQ May 2CI27 $25,640.00 June 2Q27 $25,640.00 TOTAL $277,800.OU 11 ��1�i���� `�^ �� caNsu�nrac.scrzvEces� G A :G 1 F Q� R �R1 I f1��:. � �s���� ' ss��� � � �M� � ����� � � � ������ #���� « � `� ������ ����� � ���� � �; � � �� � d�� � \ � � \�� � \`,� � =� � M .. � ��m"� � a � �� ��� � � _ rp d�� � �-s�ce � �� � � . „ ev (��4 �,.. � � v, .> rc � �'^� n m..'n m v. N� � Y tte +� � �1 � - � � _ ,_ � -'. � � a���m �o�� � �d ; a, � � ., � c� � � �.; � � ��, s� �, e��., n �� �� � � �' � � � �. , � so�� � c � ^ � � � m>°'�� � � `��i� � � � �� � � � � � ��m g a_�� � - - ,;:, «� � O �'�' � .. » r 5- u .. � �� N+ra w�+9 M � p V t�i m ti�n W v m N� C� .i-+ � � � �N ` � �. �� $m.h v.6 � �. � 4 vi ...m w 1Q � �+��. . � c�� ., � ffi v°'�n 3 � C7 � � v-. ` c p � o P, $< „�� � � � � .� » � � '� 3� ^ ��� ��� � ���� � � � �� m � �i � � oo �o m�� � �U �, � " � ., � � ,n � � �.« .a p � � '� � „ .� �>�ry� � .� � � �` N a � �� � �� mp Sa�,. 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