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Home My WebLink About _ 4.11(d)--Award BS 5497 Cypress Pump Station Facility GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: October 7, 2025 FROM: Michael Webb, Public Works ITEM NO. 4.11(d) Director ***APPROVED BY*** ie ael � iiEali� oaks L)arector �3(?9/242� t�s�a a �, t�t � 10(2/202� mwebb@cityofredding.org sbade@cityofredding.org SUBJECT: 4.11(d)--Award BS 5497 Cypress Pump Station Facility Recommendation Authorize and approve the following actions relative to Bid Schedule No. 5497, Cypress Pump Station Facility: (1) Award to RTA Construction, Inc. in the amount of$3,713,625; (2) Approve an additional $489,850 to cover the cost of administration and inspection fees; (3) Approve $910,000 for project development costs; (4) Approve $371,000 to provide construction contingency funding; (5) Authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities, Section 15302 - Replacement or Reconstruction, and Section 15303 - New Construction or Conversion of Small Structures. Fiscal Impact The Cypress Pump Station Facility (Project) is being funded by the City of Redding's (City) Water Utility Fund. Cost Summar� Item Estimated Pro'ect Develo ment Costs $910,000 Construction Contract-�- Contin enc $4,0$4,625 Contract Administration, Ins ection, Testin $489,$50 Additional Cit Mana er Authorit $50,000 Total Pro'ect Costs $5,534,475 Project Budget $5,534,500 Report to Redding City Council October2,2025 Re: 4.11(d)--Award BS 5497 Cypress Pump Station Facility Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Due to the bid results coming in above the engineer's estimate, staf� identified additional funds from the Water Line Replacement Holding Account and performed an Appropriations Transfer (AT) pursuant to Council Policy 401 to the Water Line Replacelnent Account in the amount of $2,434,838 on October 1, 2025. There is no additional impact to the General Fund. Alternative Action The City Council (Council) may choose not to award the bid for the project and provide staff with alternate direction. If the project is not awarded, the City will not be able to maximize the use of higher quality surface water while minimizing reliance on more expensive groundwater sources. Background/Analysis Attached is a project tabulation of bids received and opened on August 28, 2025. The low bid in the amount of$3,713,625 was received from RTA Construction, Inc. of Redding, California. The engineer's estimate was $2,855,000. Total project development costs for this project are estimated to be $910,000. Project development costs incl�ude engineering, surveying, right-of- way, environmental, and consultant services. The project includes the demolition and removal of the existing pump station located at 777 Cypress Avenue — at the southeast corner of the City Hall campus - to be replaced with a new pump station housed in a masonry block building with a sloping metal roo£ The pump station will consist of a new pump with associated appurtenances, a new 24-inch pipeline, electrical instrumentation, landscaping, paving, miscellaneous storm drain, and wrought iron fence with gate. Due to long lead times for some of the equipment, it is anticipated that the project will be completed by Fa112027. Envir�onmental Review Staff has determined that the project qualifies as categorically exempt from environmental review under California Environmental Quality Act Guidelines Section 15301-Existing Facilities, Section 15302-Replacement or Reconstruction, and Section 15303-New Construction or Conversion of Small Structures. Class 1 exemptions incl�ude the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. Class 2 exemptions consists of replacement or reconstruction where the new structure wi11 be located on the same site and wi11 have substantially the same purpose and capacity. Class 3 exemptions consist of construction and location of new small facilities and equipment, or conversion of existing structures. The new Cypress Pump Station Facility and associated electrical equipment will be installed at the existing emergency facility, and the project does not involve expansion of facility use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, �ribal lands, or tribal cultural resources. The project has no potential to have a signi�eant effect on the environment. Report to Redding City Council October2,2025 Re: 4.11(d)--Award BS 5497 Cypress Pump Station Facility Page 3 Council P�ioNity/City Manager Goals • This is a routine operational item. Attachments ^Location Map ^Bid Tab Notice of Exemption �� `��//� �� o� <pcU �v� ST Sl � �2 c� � � ci CyA R�c SS q�F > ,oq CIVIC a Rk��F� CENTER � � '��F � � PROJECT LOCATION 1� � ,� ,�� a�`�Foo CITY OF REDDING � '2 CYPRESS PUMP STATION PUBLIC WORKS � ��f`P LOCATION MAP ��., DEPARTMENT BID TABULATION FOR: Cypress Pump Station Facility Bid Schedule No.: 5497 ENGINEER'S EST RTA Construction Inc Sn�Grou Inc. 8/28/2025 U N IT U N IT U N IT ITEM DESCRIPTION UNIT QTY PRICE TOTA� PRICE TOTA� PRICE TOTAL 1 Prepare Water Pollution Control Plan LS 1 $10,000.00 $10,000.00 $1,160.00 $1,160.00 $2,000.00 $2,000.00 2 Implement Water Pollution Control Plan �S 1 $50,000.00 $50,000.00 $2,765.00 $2,765.00 $10,800.00 $10,800.00 3 Traffic Control LS 1 $100,000.00 $100,000.00 $3,000.00 $3,000.00 $21,000.00 $21,000.00 4 Project Funding Sign EA 1 $1,000.00 $1,000.00 $2,150.00 $2,150.00 $2,200.00 $2,200.00 5 Trench Sheeting and Shoring LS 1 $135,000.00 $135,000.00 $2,350.00 $2,350.00 $17,000.00 $17,000.00 6 Demolition of Existing Pump Station �S 1 $40,000.00 $40,000.00 $132,200.00 $132,200.00 $105,000.00 $105,000.00 7 Flatwork LS 1 $94,000.00 $94,000.00 $292,000.00 $292,000.00 $158,000.00 $158,000.00 8 Booster Pump Station �S 1 $1,700,000.00 $1,700,000.00 $2,254,700.00 $2,254,700.00 $2,600,000.00 $2,600,000.00 9 Electrical and Facility Controls LS 1 $535,000.00 $535,000.00 $778,700.00 $778,700.00 $700,000.00 $700,000.00 10 Landscaping and Irrigation �S 1 $75,000.00 $75,000.00 $63,000.00 $63,000.00 $55,000.00 $55,000.00 11 Fencing LS 1 $115,000.00 $115,000.00 $181,600.00 $181,600.00 $165,000.00 $165,000.00 TOTAL -CONTRACT ITEMS $2,855,000.00 $3,713,625.00 $3,836,000.00 Allen Gill Construction Inc Stewart En ineerin Inc Avera e UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTA� PRICE TOTA� �'RICE 1 Prepare Water Pollution Control Plan LS 1 $2,300.00 $2,300.00 $3,000.00 $3,000.00 $2,115.170i 2 Implement Water Pollution Control Plan LS 1 $31,000.00 $31,000.00 $116,000.00 $116,000.00 ' $40,14�.25 3 Traffic Control �S 1 $18,300.00 $18,300.00 $22,000.00 $22,000.00 $�G,075.Ot�l 4 Project Funding Sign EA 1 $5,800.00 $5,800.00 $5,000.00 $5,000.00 $3,787.50 5 Trench Sheeting and Shoring �S 1 $11,300.00 $11,300.00 $24,000.00 $24,000.00 $13,662.50 ' Demolition of Existing Pump Station 6 Facilities �S 1 $162,100.00 $162,100.00 $92,000.00 $92,000.00 $122,8�5.00` 7 Flatwork LS 1 $264,100.00 $264,100.00 $338,000.00 $338,000.00 ' $263,025.00 i 8 Booster Pump Station �S 1 $2,987,600.00 $2,987,600.00 $3,074,000.00 $3,074,000.00 $2,72�,075.00 9 Electrical and Facility Controls LS 1 $853,300.00 $853,300.00 $858,000.00 $858,000.00 $79?;5�0.00 10 Landscaping and Irrigation �S 1 $67,700.00 $67,700.00 $91,000.00 $91,000.00 $69,175.Ot� 11 Fencing LS 1 $182,700.00 $182,700.00 $141,000.00 $141,000.00 $167,575.00 ' Av�rage Bid Total TOTAL -CONTRACT ITEMS $4,586,200.00 $4,764,000.00 $4,224,956.25 ' Page 1 of 1 TICE F XE�'IPTI�N Tv; � t�ffice af�i�nnirr�and Res�arch �'Rt�M. City caf l��dding 14(}0 Tetath�treet,Rc��m 12l Pub�ic Works T?epartment S�cramente�,CA 9:S8I4 77`7 Cypress Avenue 12edding,CA 96Q01 � Shasta Ccru�lty Clerk Cc�unty of Shasta F.tt�', Box 990$80, 1643 Market Street Redding, �A 9�(}99-t388(} Prc�jecf Tifi1e: Cypress Pumn�tation Facility Proiect Proj�ct Lcrcation—Speci�c: 777 Cy�r�s�Aver�ue, on:the sc�uth�ide af Cit�alt Pro�ec�Locati�n--City. Reddin� Pr€�j�ct Locat�on—Cou�nty. Shasta Descripti�n c�f Prc►ject:`The �ity c�f Reddin�(Cit�� wilt ir��t�l� a new�vater Pump �tatio��. The Pump I-�ouse is a critical faciiit�and cantinuous s��Ply,.is needed to xneet th� safe dr�nki�� water needs of the communitv. V4�c�rk will includ� tlt� de�noliticril ofexistirl tem orar emer enc um in f�citities aver�nent storm drain and manl�o(e and existin tem c�rar electrical�.�tilities.Additi�nallv,the project will include the zz�stallatic��afa ne�v P'ump Stafiion structare on existin�concrete pad, perimeter fencing, and landsca�ng. A biind flange will �e temporarilv instaIi�d to continue operations durin�tlle dernolitican of the exrstin��i�rn�p. Wark will involve irenchi�a�and rn�nar excavation. Alt wc�rk will occur within the�rublic facilitv t�rc�perty. Na e of Public AgencY Approving Project: Git�Reddin,g Name of i'erson or Ageney Carryini�4ut Project::Krrste� �.e�an.Project En i�n�er E�cempt Status: {check or��,} Cl Ministerial [Section 21�80{b)�l); 15�6�� I� T)eclaredEmergen�y [Sectio�21Q8{l(b){3); 1S2�i�{a)] C! Eirnergency Project [Sectic��21080(b}{4); 1526�(b)] ❑ Statutc�ry Exemptior�s. State code n�,�rnber. ❑ Cc�mtnon;Sense Exetnptic�tl(This project dcres-nc�t fall wit�tin an exerr:pt class, but it can be seen witta certainty that there is no pc+ssibility that the activity may haue a significank effeet an th�environment(l4 C�'R I5t161[b]�31}. � Gategoricaf Exemption. State type and sect'ron nu��ber: Section t 5�(}l. Existin�Faci�ities, Sectic+n 15302. Repla�err�ent c�r Recc�nstructio�a, and�ection 15303.N�wr Constru�tion�r Conversion of�ma�l Structures. C�1 No exceptions apply tl�at wc�ulc�bar the use of a categorical exemptiort(F'RI)2I{l84 and 14 CCR I S�U0;2}. Reasons wi�y project is exempt: Glass 1 exem,ptiorz� ia�clude the o�eration, repair, �naint��aance, o�- �nincs�- a�te�•atio�� f existin� faeilities, structuras, ar equi�ment involvir��negli�ible or l�o expar?si�n c�f use. Clas� 2 exemptions c�nsists of replace�nent or reconstruction wh�1•e the new structur�will be located csn the sarn:e site and will h�ve substantiallv the sanne purpos� and ca�acity. +Class 3 e�em�ti�ns consist of cc�nstructic�n and location of ttew small facilities and equi�ame�t, or c�anversion t�f existi�� t��cte�res. The�ew Pump H�use facality��c!associated electrical equiprnent will be inst�lted at th� existin emer enc facili �nd the ro'ect does nc�t invc�Ive ex ansic�n of faci�i use: T�e ro�ect has been reviewed far ser�sitive resc�urces suclz�s threat��aed oa~enclan�ered s�ecies c�r their habitats,sensitive ve�etation cormm�znities,�rib�I land� c�r trib�l cui�tural r�sources.The�re�j.��t has na potential t� h�ve a si ni�c�nt effect c�n th�environment. Lead Agency Contact P�rson: Am�ber Keliey T�Iephone. 53{}.�25.404C> If Filed by Applieant; 1, Attach certified docr.rrnent af exernpti�n findin�. 2. H�s a notice of ex�mption been filed by the pablie ag�ncY approving the prc�ject`? � Yes o No ,�. '�'"° �, 5zga�atare. ��-�-t�?-�f��. I}ate: " ��`�� a�` Titl�: Assc�ciate Environznet�tiat S e ia�ist d Signed by Lead A�erzcy Date-z�ec�ived for fi(ing at C)PR: Cl �igned by Applicant ��'�> � , �>��, ,:w,�,. �� 'E�ry'