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Home My WebLink About _ 9.15(a)--Resolution-Exception to CalPERS 180-day Wait Period GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: August 19, 2025 FROM: Kari Kibler,Personnel ITEM NO. 9.15(a) Director ***APPROVED BY*** �, . � „, rt �� . , � �. i�ler,Persannel T)ie��t�r �(13(242� i�}�in,Ci au � �113/242� kkibler@cityofredding.org btippin@cityofredding.org SUBJECT: 9.15(a)--Consider Resolution approving exception to the California Public Employees' Retirement System 180-day wait period with regard to the re-hiring of retired Legal Assistant, Suzanne Lovitt. Recommendation Authorize and approve the following: (1) Adopt Resolution approving a 180-day wait period exception and single interim appointment of Suzanne Lovitt as Legal Assistant for the City of Redding pursuant to Government Code sections 7522.56 and 21224, effective August 20, 2025, for up to 960 hours; and (2) A�uthorize the City Manager to execute the necessary hiring documentation. Fiscal Impact The estimated salary cost for allowing the City Attorney's Off'ice to hire the retired annuitant, on a temporary basis that does not exceed 960 hours total in Fiscal Year 2025-26, would be up to approximately$39,000. Alterna�ive Action The City Council could choose not to adopt the attached resolution, and a retired annuitant will not be hired to assist with training of replacement staff on the preparation of the Council agendas, ordinances, and resolutions. Background/Analysis Legal Assistant, Suzanne Lovitt, retired from the City of Redding (City) on August 15, 2025, after 25 years of City service. Ms. Lovitt will be able to use her expertise and knowledge to assist with training of replacement staff on the preparation of the Council agendas, ordinances, and resolutions under Government Code section 21224. Report to Redding City Council August 13,2025 Re: 9.15(a)--Resolution-Exception to Ca1PERS 180-day Wait Period Page 2 As proposed, Ms. Lovitt's title will be Legal Assistant during her employment as a retired annuitant. Although Ms. Lovitt will have the title of Legal Assistant, as a retired annuitant, she will not be assuming all of the roles and responsibilities of that position. Environmental Review This is not a project defined under California Environmental Quality Act, and no further action is required. Council PNio�^ity/City Manager Goals • This agenda item is a routine operational item. Attachments ^Ca1PERS Reso 180 Day Exception-Lovitt ^Lovitt 180 Exception PAF RESOLUTION NO. 2025- RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD GC sections 7522.56 & 21224 WHEREAS, in compliance with Government Code section '7522.56 the Redding City Council must provide CaIPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date; and WHEREAS, Suzanne Lovitt retired from the City of Redding in the position of Legal Assistant, effective August 15, 2025; and WHEREAS, section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is February 12, 2026, without this certification resolution; and WHEREAS, section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the Redding City Council, the City of Redding and Suzanne Lovitt certify that Suzanne Lovitt has not and will not receive a Golden Handshake or any other retirement- related incentive; and WHEREAS, the Redding City Council hereby appoints Suzanne Lovitt as an extra help retired annuitant to assist with special projects such as the training of replacement staff on the preparation of the Council agendas, ordinances, and resolutions under Government Code section 21224, effective A�ugust 20, 2025; and WHEREAS, the entire employment agreement, contract or appointment document between Suzanne Lovitt and the City of Redding has been reviewed by this body and is attached herein; and WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 1'73.333 to equal the hourly rate; and WHEREAS, the maximum monthly base salary for this position is $6952.40 and the hourly equivalent is $40.11, and the minimum monthly base salary for this position is $5447.87 and the hourly equivalent is $31.43; and WHEREAS, the hourly rate paid to Suzanne Lovitt wi11 be $40.11; and WHEREAS, Suzanne Lovitt has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other fonn of compensation in addition to this hourly pay rate; and THEREFORE, BE IT RESOLVED THAT the Redding City Council hereby certifies the nature of the appointment of Suzanne Lovitt as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to provide critically needed assistance with special projects such as the training of replacement staff on the preparation of the Council agendas, ordinances, and resolutions. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council on the 19th day August, 2025,by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JACK MUNNS, Mayor ATTEST: FORM APPROVED: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney Personnel Oftice Use Only Analyst/Technician Review r I ti r Position Control No. Department/Division#1031 �mployee# 5023 Effective Date 0��20/2� Immediate Supervisor Christian Curtis Employee Name�-OVltt Suzanne Last First MI A. TYPE OF AGTION ❑ New Mire ✓ Re-employment Separation/Terrnination Promation ❑Reclassification Pay-for-Performance Step Increase ❑Status Change Other �. ACTION (See instructions and sample codes on reverse side) Status Job Code WagelSalary Classification Dept. Division Code Number Step Rate Title No. Name Fram: @- Ir@ To: 34 40.11 Le I ssistant 1Q31 City ttorney C. EXPLANATION OF ACTION Suzanne is returning as an annuitant to assist with special projects such as the training of replacement staff an the preparation of the Cauncil agendas, ordinances, and resolutions under Government Code section 21224. D. 9UPERVISORS UST CREATE AN IT HELP DESK TICKET FOR THE FOLLOWING PERSONNEL ACTIONS:(Reference pg.2 for additional information regarding this action.) ❑ USER 4NBOARDING (New Hire/Re-Mire, Position Change) ❑ USER OFFBOARDING (Separation)❑ N/A E. ORDER OF ROUTING Requested by: Date: Recommended by: Date: Supervisor Personnel Director Requested by: Date: Funds Available: Date: Division Head Finance Officer Requested by: Date: Approved: Date: Department Director City Manager Personnel Office Use Only F.PROCESSING Eligibility Pre-Bid �oyalty Physical Psychiatric Background �ast Step Last PFP Hire List Oath Exam Exam Investigation Increase Date _................................._ Next Step Increase Retro Pay Vector Staff Dept. Qate FMLA EEO-4 Date Amount Processed Solutians Directory Notified Notified Initials original: employee file copies: employee department director F-0015-3/99 This form is to be initiated by th� DepartmentlDivision and forwarded to the Personnel Department at perso��l�c��it�yc�freddiz��.ar� after signatures have been obtained. Please inelude any supporting documents as attachments in the email to expedite processing, DEPARTMENT NUMBER: Refers to the three digit number assigned by Finance for each department and division. EMPLOYEE NUMBER: Refers to the number assigned to eaeh employee(refer to a PER 10 Job Classification and Status Report or telephone the Persom�el Office). EFFECTTVE DATE: On new hires or re-einploys, the effective date must be the first day the employee actually reports for work. On separations/terminations, the effective date is the last day of employment. On promotions, reelassifications, pay increases, status changes, etc., the effective date must be the beginning of a payroll period. IMMEDIATE SUPERVISOR: The supervisor that is r�sponsible for approving tilne off, approving timecards, issuing performanee evaluations, ete. A. TYPE OF ACTION: Check the appropriate box indicating the type of actioz�required.Use"Oth�r"for aetions not specifically listed, i.e. Transfer, Suspension, Return from Leave of Absence,Return from FMLA, etc. B. ACTION: Status Code: 3 = RegularlProbationary positions; 7 = Seasonal positions (950 hours); $A = Part-tiine positio�zs (990 hours); 8B = Part-time positians (1560 hours)with PERS Benefits; and 9 =Part-time (on-call, seasonal 95Q hours). Job Code: Refers to the number assigned to each job classification(refer to salary sehedules). Example 39'7—Clerk Wage/Salar,�Rate: Refer to c�z�r��zt s��arv sc��dul�s found on the City of Redding website for appropriate rate. Do not use an hourly rate for a pay- for-performance request, use a monthly salary rate, rounded to the nearest dollar. Classification: Refers to the job title. Example: Clerk II C. EXPLANATION OF ACTION: Please be as specific as possible on the explanation af action. Indicate the reason for the aetion. D. CREATE HELP DESK TICKET: Creating an IT Help Desk tieket is a required step in the onboarding and of�boarding of employ�es. Employees cannot be assigned coznputer permissions and an electronic access key badge unless they are entered into �he aetive directory via a help deslc ticket. Changes to eomputer aceess and facility access for separating einployees should be completed on the effective date of the separation. E. ORDER OF ROUTING: The Personnel Aetion Form must be signed by the department director bafore submitting to the Personnel Office. F.PROCESSING: This section is to be eompleted by the Personnel Offiee.