HomeMy WebLinkAbout _ 4.6(b)--Budget Resolution for the Redding Sports Park GI �" Y C� F
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REPORT TO THE CITY COUNCIL
MEETING DATE: August 19, 2025 FROM: Travis Menne, Director of
ITEM NO. 4.6(b) Community Services
***APPROVED BY***
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SUBJECT: 4.6(b)--Adopt Resolution appropriating funds from the Redding Sports Park's Net
Revenue to its Operations and Maintenance Bud et.
Recommendation
Adopt Resolution approving and adopting the 6th Amendment to City Budget Resolution No.
2025-049 appropriating $28,010 of the Redding Sports Park net revenues to its Operations and
Maintenance Budget.
Fiscal Impact
On August 20, 2024, City Council (Council) authorized the City Manager to administratively
approve $200,000 in General Fund expenditures for the Redding Sports Park (Park). Later, at its
March 4, 2025, meeting, Council authorized an additional $133,170 for a total of $333,170.
Neither allocations budgeted a revenue component, meaning they were not expected to return to
the General Fund, in whole or in part. However, since opening in October 2024 to the end of
Fiscal Year (FY) 2025, the Park generated $371,077 in gross revenue. At the end of FY 2025,
expenses amounted to $343,065, resulting in $2$,012 in excess net revenue. Since revenue
exceeded expenditures, the Park can return Council's original FY 2024-2025 General Fund
budget allocation, leaving an additional $28,010 that could be used for Park improvements. The
return of the original budget allocations will make the General Fund whole and there will be no
negative impact to the General Fund.
Alternative Action
Council may choose not to adopt the budget resolution that reallocates net revenue from the Park
far operations and maintenance expenditures and provide alternative direction to staff.
Background/Analysis
Since assuming operations of the Park in October, the City of Redding has prioritized delivcring
high-quality programs while maintaining a cost-neutral facility. To date, the Park has generated
mor�revenue than expenditures, reflecting the dedication and hard work of Community Services
Report to Redding City Council August 13,2025
Re: 4.6(b)--Budget Resolution for the Redding Sports Park Page 2
Department staff in managing daily operations, maintenance of the grounds, advancing business
development and marketing efforts to attract new buslness.
Continual enhancements to the facility wi11 elevate the user experience and i�7creas� the Park's
return on investment. Staff requests approval to reallocate existing excess revenue towards
llnprovement proj�cts and maintenance operations. Proposed upgrades using these funds include
major maintenance activities to the Park's buildings, new outfield fencing, HVAC and walk-in
refrigerator repair, and more. These upgrades will complement the $201,000 in donations and
grants for sand volleyball courts and other facility upgrades received to date.
EnviNonmental Review
This is not a project defined under the California Environmental Quality Act, and no further
action is required.
Council Priority/City Manager Goals
• Budget and Financial Management — "Achieve balanced and stable 10-year Financial
Plans for all funds."
• Government of the 21st Century — `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
• Economic Development — "Facilitate and become a catalyst for economic development
in Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in the community."
Attachments
^Resolution
March 4, 2025 Staff Report Consider Long-Term Options for Redding Sports Park Operations
February 4, 2025 Staff Report_Consider Long-Term Options for Redding Sports Park Operations
August 20, 2024 Staff Report_Consider Short-Term Options for Redding Sports Park Operations
RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING
AND ADOPTING THE 6TH AMENDMENT TO CITY BUDGET RESOLUTION NO.
2025-049 APPROPRIATING $28,010 OF THE REDDING SPORTS PARK (PARK) NET
REVENUES TO THE REDDING SPORTS PARK OPERATIONS AND MAINTENANCE
BUDGET
BE IT RESOLVED BY THE C�TY COUNCIL OF THE CITY OF REDDING
THAT Budget Resolution No. 2025-049 be and is hereby amended as follows:
FUND DNISION DESCRIPTION 1NCREASE DECREASE
101 1726 Redding Sports Park $28,010
THAT account titles and numbers requiring adjustments by this Resol�ution are as follows:
USE SOURCE
OF FLTNDS OF FUNDS
Increase(Decrease)Revenue
101-0000-2091000-00000 Fund Balance $ 28,010
Increase Expenditures
101-1726-6790901-00000 Other Operating Activities-Other $ 28,010
Total $ 28,010 $ 28,010
THAT the purpose is to appropriate $28,010 of the Redding Sports Park (Park)Net Revenues to
the Redding Sports Park Operations and Maintenance Budget.
I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the
City Council of the City of Redding on the 19th day of August, 2025 and was duly adopted at
said meeting by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
JACK 1VIUNNS, lYIayor
ATTEST: FORIYI APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
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MEETING ATE: March 4,2025 FRO : Travis Menne, Director of
ITElVI NQ. 9.6(a} Community Services
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SUSJECT. �'�(a)--Consider�ong ��� options for Redding Sports Park aperations.
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A�thorize and approve�h� fallo��` �:�J � �
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(�) Accept report regarding���ity of Reddzz����taffed madel far operations and maintenance
of the Redding Sports P�'��(Park); , �t�'`�r�� s
(2} Direct staff�o continue o`����tlons af�����'ark������ie end of Fiscal Year 2026-27; and
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(3) Adopt Resolution appro��� ����;:�opt���'t���' ��� Ame�dment ta City Budget
Resolu�ion No. 2023-060 apprc�prla��n�>f�'���,170 fc�t��'iscal Year 2024-25 for the
addition of$IS,440�n Operating, Mat�����and Suppli��'��d the fol�owing naw pasitions
to manage daily operations ati the P��������e new Recre����� Su��rvisor, eight Recreation
Crew Sup�rvisors; ten Recrea����� �.,��.�ers; on� ��.��r�at�c��"�oardinatar; and ono
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The 21 n�w Redding Sports Park (Park) positions e�uate to 1��"��;�'��� ��le �quivalei�ts (FTE).
The salary and benefit cos� for the new positions and�'�������,��,�`��i��r'a�ions and maintenance for
th� remaind�r of Fiseal Year (FY) 2024-2Q2S is esti�ri'������'�`�ie $118,�70. Thsse positians will
be partially funded with existing apprapriation amounts within the Community Services'
R�dding Sports Park D'zvisian's parsonnel aceount budgets ($20,OQ0 full time, $40,000 part
time).
The requested annual Park aperating budget was developed using current known expenses and
planned expansians of staffing, maint�nance, and prpgranaming. The revenu� proj�c�ians are
canservative estimates based on current business trends and revenue data observed aver the faur
months staff has operat�d the Park. The ov�rall budget request for FY 2025-26 is $9(5,000 anc�
$1,OIQ,2S0 for FY 2Q26-27, The Park will require an operatianal subsidy in both years based on
the canservativ� r�venu� praj�c�io�a. Yaar twa projectiazls imprave with additional activitias
planned, such as competitive volley�aall, in-house tournaments, special events, and leagues.
�Iowever, thesa prajections a�e basec� solely on park operatioz�s activity without a cancessianaire.
Report to Redding City Cauncz'1 February 27,20ZS
Re: 9.6(a)--Consider Long-Term Options for Redding Sparts Park Qperations Page 2
The budget accounts for a baseline in-house concessions model similar to the Redding Aquatic
Center. Incorpara�ing restaurant operatioi�s will improva revenues, but the timing az�d amaunts
are unknawn and will depend an future cantract negotiations, shou�d the City af Redding (City)
bring in a corzcessionaire.
The budget below sl�aws the request for FY's 2025-26 and 2026-27.
Ite FY 2025/26 FY 2026/27
ud et ud et
Recreation RSP Staff $591,100 $620,650
Maintenance Staff $126,500 $132,600
Administrative Staff $15,000 $15,750
(J&M Materials ,,,��s ,,>, $60,000 $62,500
Contracts (HVAC, ������', ���' ���;e) $30,000 $31,SOQ
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Utilities (Gas, W�����ower, Sewe��'�''�ash $I I S,Q00 $118,500
Su lies conc������is, 'ani�orial, offi��� ..�t, $25,000 $26,250
Bank Servrce ���� t f� $2,400 $2,500
To�al Ex en�'��� '� ' $965,000 $1,Q10,250
Total Revenu� �� $SS2,000 $727,200
O erationai �����d $413,000 $283,050
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The City Council (Council) co����hoose not to����ve forward with this long-term opt�on at this
tzme or provide an alternate d���txon to staff �����ddit�a�zal funding for P'ark aperatioz�s is not
approv�d, keeping the faci�ity ���� into ��������025 ,���� be prob�ematic as Redding Aquatic
Center staff tempararily assignec�'�� ��� �����ing S t;��`����� w�ll retuni to other recreatianal
duties. �„ � ' ;,
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After the Community Services Adv����� Co��` ������ �����imou��,� recommended that the
Co�ncil direct staff �o develop a mods����for City�s�'��'.���op�rate ��,,��'ark, staff present�d �h�
following aptions to Co�ncil at their February 4, 2025 meeting ,'� '�' �
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L Develop and issue a Request for Praposals (RFP} for rhiid-pa������'�����'s�of�he Park;
2. Develop a model for a City-n�n facility; or �� r ��
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3. Explore shuttering or seiling the facility. � ��,„ �r��
At that time, the Council determined that staff wauld develap a City-operated facility model and
return for consic�eration of th� associated budget in�plications. Additioz�ally, Council directed
staff to issue a press release to the cammunity solic�ting options and ideas Far alternative
appraaches and partz�erslzips. To date, that effort has not yzelded any actianable input far
operations but presented options for concessians.
Since 4ctober 1, 2024, the current mode� has been in place and is genera�ly well-received by
existing user groups. Staff and cammunity partners have found success witla tournaments an the
�elds and in the field hause, generating near-narma� levels af activity and satisfying most user
graups. In the proposed madel, the City would l�zre a full-time Recreation Supervisor to nan the
Report to Redding City Cauncz'1 February 27,20ZS
Re: 9.6(a)--Consider Long-Term Options for Redding Sparts Park Qperations Page 3
facility as the on-site manager. The Supervisar will be charged with mapping the available
business av�nuas for the facilaty with th� goal to achieve operatianal sustainability. Thes� efforts
will come in the fo�-m of new and expanded recreational offerings, events, grants, reallocation of
existzng 12.�creatian Division programs, utilaty cost-savings, spansorships, and mo��. Additianal,
new staff includes a Gardener in the Parks Division for on-site maintenance. C?ther staff pasitions
ara �xisting authorized posztions in tha Racraation Diviszon, but their costs sp�ci�c to th� Park
are included in the overal� annual cast. Hiring a futl-time facility manager will allow staff to
expand capacity and work toward obtaining supplemental funding ta reduce any future capital.
improvement casts.
The significant autstanding issue is the degraded canditian of the facility and sourcing the funds
raquired far impravements. Based on ather facilzty �xampl�s and recent publ�c angagement, it is
unlikely that an autside sQt.�'��Aor third-party operator wil� wholly fund the repairs, and the City
may need to fill ga�� ��`���������'����ugl� alt�rnate sources. Funding sources may include but are
no� limited ta ad���'c����'��sponsors ��r;� �� donations, grants, or the use af the City's General Fund.
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Clverall, if func�����ources to suppo� � long-xez�m, Park business plan are not identified by the
end of FY 2Q2���, the Park inay neer�`��close.
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This is not a pra�����efined under the Ca�ifornia Environmental Qua�ity Act, and no fi�rther action is
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PreviousStaff Report-August 20, 2024���iri�.��'�.��,���'�'�''���m C>p�����ans
Previous Staff Repart-July 29, 2024, item 3.� - Teri������an (C 04��� '�
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S LUTI N N . 2025-
A ESQLUTION OF T E CITY OF ED. ING APPRQVING AN ADCIPTING T E 68r�'
AMENDMENT TO CITY BUDGET RESOLUTIQN NO. 2023-Q60 APPRQPRIATING
$118,1'7Q F(.}T2 FISCAL YEAR 2024-25 FC?R THE ADDITIClN OF $15,000 IN CIPERATTNG
MATERIALS AND SUPPLIES AND THE FQLLOWING NEW POSITIONS WITHIN T�IE
EDDING SPE)RTS PA : C1NE NEW REC EATIQN SUPE VISC)R, EIG T
RECREATION CREW SUPE:RVISC}RS, TEN RECREATIQN LEADERS, ONE
RECREATI(JN COORDINATQR, ANU ONE GARDENER PQSITION, T(J MANAGE
DAILY QPERATIONS AT TFIE PARK
8E IT RESOL VED B Y THE CITY CCl UNC�L OF THE CITF OF REDDING
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THAT Budget R�����`�'t�a�"�V`o ��1����60 be and is h�reby a�nended as follows:
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FUND ��ISIIJN DE��;��PTI(JN INCREASE DECREASE
101 �� ��,„�1099 R�dding Sports Park $118,170
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T . AT account t�tle��`�"��,,�'���ers����������,���tments by th�s Resolution are as follows;
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Increase(.Decrease)Beginning Fur��alance t' '' �
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101-1726-291 Q000-00000 a�� �,�� � t,, $ 118,170
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Increase(Decrease)Expenditures `s � � ��
101-1726-4900110-OQ000 Full Time Salar�es,���'�ges(legacy} � � 24,000
it 31 } l;� 1 i :
101-1726-4900120-00000 Part Time Salar��'��ages (]e�acy ' 40,OQ0
101-1726-4001001-(30000 Full Time Re���� ,� 's .� 'st�°`3'7,630
101-1726-40020I 1-00000 Pai-t Tiir�e���1"ar �'���, ' ' � �j � 89,780
lO1-1726-4009001-00000 Worker`s Coriipensation s ,�>y� $,,z w ��� r,, � 1`� 7,310
101-1726-�4009031-00000 Heaith Insurance Employer ;ti ���� 1Q,'710
101-1726-4009011-00000 Ca1PERS Employer r�� � 1����' ;�,. "
101-1726-4009071-00000 Sacial Security Employer Tax ' � , `s� �,����"�
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1 0 1-1 726-400904 1-00000 Medacare Empioyer ,J 1,850
10�-1726-5125001-00000 Oparating Materzals&Sup�s���� , �, ` � ��� 15,Q00
"" ; '��'au���^ �� $ 182,170 $ 182,1�0
FERSE)NNEL FI'2024-25
1 Gardener(Fu11 Time) 1 FTE
1 R�croa�ion Supervisor I(Full Tzm�) 1 FTE
10 Recreation Leader(Part Time) 5 FTE
8 R�creation Crew Supervisa�-(Part Time) 4 FTE
1 Recreation Caordinator I (Part Time) .75 FTE
T AT the purpose is to appropriate $1$2,170 for fiscal year 2024-25 for the addition of the
following ���w positions within the Redding Sports Park: one naw Recreataon Supervisar, eight
Recreation Crew S�pervisars, ten Recreation Leaders, ane Recreation Coordinator, and one
Gardener pasition, ra manag�daily aperations at the Park.
I HEREBY CERTIFY that th� far�going rasolutian was introducad at a r�gular meeting of the
City Council of the City af Redding an the 4th day of March, 2025, and was duly adapted at said
meeting by the followiz�g vote:
Al'ES; C(�UNCIL ME BE S:
NOES: Ct)UNCIid,�����RS:
ABSENT: CC1UN���,�������.��,
ABSTAIN: CC?T���;�'MEMBE���L}
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REPORT TO THE CITY COUNCIL
MEETING DATE: February 4, 2025 FROM: Travis Menne, Director of
ITEM NO. 9.6(a) Community Services
***APPROVED BY***
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SUBJECT: 9.6(a)--Consider long-term options for Redding Sports Park operations.
Recommendation
Authorize and approve the following:
(1) Direct staff to develop a City of Redding-staffed model for operations and maintenance
of the Redding Sports Park; and
(2) Direct staff to draft a request for proposals for a third-party concessionaire for future
consideration by the City Council.
Fiscal Impact
The fiscal impact of the various long-term options for the Redding Sports Park (Park) are
currently unknown. Directing staff to examine a specific option allows staff to return to City
Council (City Council) with details and budget reguests if necessary.
Alter�native Action
The Council could choose not to select a long-term option at this time or provide an alternate
direction to staf£ Not providing direction to staff will result in staffing and supervision issues as
temporarily reassigned staff returns to other normal duties and may effectively close the Park.
Background/Analysis
At their meeting on July 29, 2024, the Council unanimously voted to terminate the Sports Park
Lease Agreement (C-0458) after receiving a notice of surrender from Big League Dreams,
effectively closing the Sports Park. During that meeting, the Council directed staff to return with
options for short-term operations of the Park. Later, at their August 20, 2024 meeting, Couneil
authorized staff to initiate a short-term in-house operations model. At that time, staff indicated
they could operate the Park for approximately six months while developing long-term options for
Council to consider at a future meeting. In the short-term model, the Department's Recreation
Division operated the facility, focusing on leagues run by outside organizations, existing
Report to Redding City Council January 29,2025
Re: 9.6(a)--Consider Long-Term Options for Redding Sports Park Operations Page 2
tournaments, and practices. Furthermore, the Department's Parks and Building Maintenance
Divisions undertook several small improvement projects and performed basic maintenance and
repairs.
The current model has been in place since October 1, 2024, and is generally well-received by
existing user groups. Staff and community partners have found success with tournaments on both
the field and in the field house, generating near normal levels of activity and satisfying most user
groups. With this model, staff has achieved financial and operational sustainability in the short
term. In addition, staff has secured a $200,000 sponsorship for rebuilding the sand volleyball
courts from the Redding Tourism and Marketing Group and is working with a larger sponsor
looking to secure naming rights for the Park.
However, with mostly part-time staff drawn from the Redding Aquatic Center, no dedicated
management personnel, and no dedicated maintenance staff, the model is not sustainable in the
long term. Staff is seeking direction from the Council on the future of the Park as the operations
cannot continue borrowing from existing resources and placing additional workload on existing
staf£ In a long-term scenario, the City would have to appropriately staff the facility by hiring
adequate management personnel and front-line workers to effectively operate the facility. With
most of the part-time staff slated to resume working at the Aquatic Center, additional workers
will need to be hired, and an uncertain operational future is not an effective recruiting tool should
staff choose to backfill the positions. Furthermore, the Recreation Coordinator responsible for
staff management is assigned to the Aquatic Center and must be on site as the pool season
begins. Therefore, staff is seeking guidance on the next steps for the operation of the Park to
begin developing an operational plan and budget to move forward.
Staff envisions three general paths which Council could direct staff to follow:
1. Develop and issue a Request for Proposals (RFP) for third-party operations of the Park;
2. Develop a model for a City-run facility; or
3. Explore shuttering or selling the facility.
Due to the substantial amount of staff time required to create a staffing plan or RFP, staff is
seeking guidance on which direction to move. Each model comes with its own specific positive
and negative attributes, as well as budget implications. Any future budget implications must be
established through a planning process for the chosen model, and staff will return to Council
with the details for the chosen model in March or April. Regardless of the chosen model, the
major outstanding issue is the degraded condition of the facility and sourcing the funds required
for improvements. In either model, where the park continues to operate, it is unlikely that an
outside source or third-party operator will wholly fund the repairs, and the City will have to �ill
any gaps creatively through alternate sources. Funding sources may include, but are not limited
to, additional sponsorships, donations, grants, or the use of the City's funds.
At their January 8, 2025, meeting, the Community Services Advisory Commission unanimously
recommended that the City Council direct staff to develop a model for a City-run facility and
issue a Request for Proposals for food and beverage services only.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further action is
required.
Report to Redding City Council January 29,2025
Re: 9.6(a)--Consider Long-Term Options for Redding Sports Park Operations Page 3
Council Priority/City Manage� Goals
• Government of the 21st Century — `Be relevant and proactive to the opportunities and
challenges of today's residents and workfarce. Anticipate the future to make better decisions
today."
Attachments
PreviousStaff Report- August 20, 2024, item 9.6(a) - Short Term Operations
Previous Staff Report - July 29, 2024, item 31 - Termination (C-0458)
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REPORT TO THE CITY COUNCIL
MEETING DATE: August 20, 2024 FROM: Travis Menne, Director of
ITEM NO. 9.6(a) Community Services
***APPROVED BY***
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SUBJECT: 9.6(a)--Consideration of Short-Term Operations Plan Options for the Redding
Sports Park
Recommendation
Authorize the following actions relative to the City of Redding (City) Sports Park:
(1) Accept the report regarding short-term operations;
(2) Direct staff to pursue a City-run, short-term operations plan; and
(3) Authorize the City Manager to administratively approve an expenditure of up to
$200,000 for Park operations and minor maintenance repair.
Fiscal Impact
Facilitating short-term operations will require an appropriation of $200,000 from the General
Fund. This initial budget would allow the City of Redding (City) to cashflow operational costs
while revenue is generated. Operational costs include: payroll, utilities, maintenance and
contracts as expenses occur.
Facility revenue can backfill the operating budget with the goal of operational sustainability.
Revenue and expense assumprions are based on user-provided data pertaining to historical
schedules, costs, and operations. However, these assumptions have yet to be proven, and a broad
budget is necessary to fund the estimated park operations. Based on known expenses and staffing
projections, the budget should cashflow operations for at least two months. Projected revenues
will backfill and allow the startup budget to fund operations for six months, at which time staff
anticipates the City Council (Council) will authorize a long-term direction and an updated
budget.
Alterna�ive Action
The Council eould choose not to select a short-term option or provide an alternate direction to
staff.
Report to Redding City Council August 15,2024
Re: 9.6(a)--Short-Term Operations for the Redding Sports Park Page 2
Background/Analysis
At their meeting on July 29, 2024, the Council unanimously voted to terminate the Sports Park
Lease Agreement (C-0458) after receiving a notice of surrender from Big League Dreams,
effectively closing the Sports Park. During that meeting, the Council directed staff to return with
options for short-term operations of the Redding Sports Park (Park). Since then, City staff has
met with nine organizations representing teams, leagues, and tournament directors about their
groups' present and future needs at the Park. These groups provided key insights into operations
and the uninet needs of the Park users as staff collected needed data points to plan for near-
normal levels of service at the Park. Staff included the representatives from Shasta Regional
Soccer Association (SRSA) in multiple meetings with user groups to gather information and
provide consultation. Additionally, staff inet with SRSA several times and toured the facility to
gather operational data. After this process, the City and SRSA concluded that the City is best
suited for operating the Park in the immediate term.
Staff has conceptualized a model in which the Community Services Department (Department)
operates the facility for approximately six months while developing long-term options for
Council to consider at a fut�ure meeting. In this model, the Department's Recreation Division
would operate the facility with existing and additional staff. Services could include operations of
the Field House and ballfields, focusing on leagues ran by outside organizations, existing
tournaments, and practices. Staff would identify a programming matrix and work with outside
groups as partners to help facilitate activities as staffing allows. In the short-term, organizing and
running in-house leagues would be problematic as it requires too much staff time. The
community, however, would be encouraged to form user-led groups that can facilitate league
play as staff gains experience running the facility and capacity improves. Furthermore, the
Department's Parks and Building Maintenance Divisions would perform basic maintenance and
repairs.
In the interim, staffing would be limited to basic services, and concessions would not be feasible.
Additionally, the City would only perform large capital improvements once a long-term plan and
appropriate funding is in place. The City may also need to rely on partnerships and volunteers for
some operational components, a strategy which is generally supported by existing user groups.
This short-term model allows for most of the existing programming and minimal ongoing
disruption to user groups. With direction from Council staff will create the appropriate long-term
plans necessary to ensure the Park can serve the community and work toward restoring it as a
guality community asset.
Environmental Review
This is not a project defined under the California Environmental Quality Act, and no further
action is required.
Council Pr�io�ity/City Manager Goals
� Government of the 21st Century — `Be relevant and proactive to the opportunities and
challenges of today's residents and workforc�. Anticipate the future to make better
decisions today."
Report to Redding City Council August 15,2024
Re: 9.6(a)--Short-Term Operations for the Redding Sports Park Page 3
Attachments
Previous Staff Report- July 29, 2024