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Home My WebLink About _ 4.11(b)--Award BN No. 5616 Enterprise Anderson Groundwater Sustainability Agency Monitoring Wells GI �" Y C� F � "� �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: August 19, 2025 FROM: Michael Webb, Public Works ITEM NO. 4.ll(b) Director ***APPROVED BY*** „, �. .A,��,� ie ael � iiEali� oaks L)arector $i71242� i�}�in,Ci an � 8111(242� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(b)--Award Bid Negotiation No. 5616 Enterprise Anderson Groundwater Sustainabilit A ency Monitorin Wells Recommendation Authorize and approve the following actions relative to Bid Negotiation No. 5616, Enterprise Anderson Groundwater Sustainability Agency Monitoring Wells: (1) Award to Penecore Drilling, Inc. in the amount of$390,792; (2) Approve an additional $45,000 to cover the cost of administration and inspection fees; (3) Approve $360,000 for project development costs; (4) Approve $39,000 to provide construction contingency funding; (5) Authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of$50,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15304 — Minor Alterations to land and Section 15306- Information collection. Fiscal Impact A California Department of Water Resources (DWR) grant was obtained by the City of Redding (City) on behalf of the Enterprise-Anderson Groundwater Sustainability Agency (EAGSA), therefore there is no direct cost associated with the construction of this EAGSA Monitoring Wells Project (Project). The grant budget is sufficient for this project. Estimated eosts are summarized in the following table. Cost Summar Item Estimated Pro'ect Develo ment Costs $360,000 Construction Contract+ Contin enc $429,792 Contract Administration, Ins ection, Testin $45,000 Additional Cit Mana er Authorit $50,000 Total Pro'ect Costs $884,�92 Report to Redding City Council August 13,2025 Re: 4.11(b)--Award BNNo. 5626 EnterpriseAnderson GroundwaterSustainabilityAgency Monitoring Wells Page 2 Project cost components are based on estimates, and adjustments may be necessary to reallocate funds and ensure the proj ect remains within the approved budget. Alternative Action The City Council may choose not to award the project, in which case, these monitoring we11s that are being paid for by DWR would not be constructed. This will impact data collection efforts for the EAGSA and may limit its ability to obtain future grant funding. Background/Analysis In 2014, California enacted the Sustainable Groundwater Management Act (SGMA), which requires that groundwater basins in California be managed by local agencies within these basins through the formation of Groundwater Sustainability Agencies. The overlying members of the Enterprise and Anderson Sub-basins of the Redding Area Groundwater Basin (the City of Anderson, Anderson-Cottonwood Irrigation District, Bella Vista Water District, Clear Creek Community Services District, the City of Redding, and the County of Shasta) formed the EAGSA and designated the City of Redding as the fiscal agent. The City, on behalf of the EAGSA, executed a funding agreement with DWR in November 2018 for its original award of SGMA grant funding for the preparation of the Groundwater Sustainability Plans (GSPs) and construction of a multi-completion monitoring well, public outreach, data collection and groundwater modeling efforts. In January 2022, the EAGSA submitted GSPs to the California State Water Resources Control Board - the GSP's were approved in January 2024. In February 2024, the City executed another funding agreement on behalf of the EAGSA with DWR for an SGMA implementation grant in the amount of $2,383,700 to provide local and regional outreach and coordination, design and install monitoring wells, and improve the EAGSA groundwater model, including grant administration. After the latest DWR grant award, the City issued a request for proposals for consulting and professional services. In August 2024, the City selected Jacobs Engineering Group, Inc. to provide environmental and design services to prepare the EAGSA annual reports to DWR; estimate water capacities and yields for the groundwater sub-basins; provide public outreach and local and regional coordination; update the EAGSA model; determine monitoring well locations; prepare the plans and specifications; provide engineering services during construction; and monitor this project. This project includes construction of ten shallow monitoring wells to below groundwater at various locations within the EAGSA, as we11 as shallow and deep monitoring we11 clusters. It also includes river/stream stage monitoring devices at Reading Island and North Fork Cottonwood Creek, and a stage monitoring device for the Sacramento River at an existing well, off of Deschutes Road. Jacobs Engineering developed the technical specifications, the City's Public Works Department released the bid documents, and is responsible far award of the project as the �scal agent for the EAGSA. Report to Redding City Council August 13,2025 Re: 4.11(b)--Award BNNo. 5626 EnterpriseAnderson GroundwaterSustainabilityAgency Monitoring Wells Page 3 Staff advertised the project for construction bids through the formal bid process in June and July of 2025 but did not receive any bids. In accordance with Public Contract Code Section 22038(c), if no bids are received through the formal or informal procedure, then the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with that article of the public contract code. After not receiving any bids, staff reached out to three drilling contractors for cost proposals to complete the work, including Geocentric Drilling, Penecore Drilling, Inc., and Gregg Drilling, LLC. Penecore Drilling, Inc. provided the lowest cost proposal at $390,792, Geocentric Drilling, Inc. had a slightly higher cost of $392,272, and Gregg Drilling, LLC's cost was significantly higher at $517,895. The Engineer's estimate was $355,000. Staff recommends award to Penecore Drilling, Inc. because it provided the lowest cost and has a drill rig and staff available to complete the work within the schedule and grant requirements. The total project development costs are estimated to be $360,000. Project development costs include engineering and environmental for the project and are relatively high compared to the construction costs because of the extensive effort required for evaluating the GSP model and various sites to determine the we11 locations, environmental assessments and studies, coordination with other EAGSA agencies and DWR, and grant management for the project. Environmental Review Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act, pursuant to pursuant to Section 15304 - Minor Alterations to land and Section 15306 - Information collection. Class 4 exemptions consist of minor public or private alterations in the condition of land, water, and/or vegetation which do not involve the removal of healthy mature scenic trees. Class 6 exemptions consist of basic data collection, research, experimental management, and resource evaluation activities which do not result in serous or major disturbance to an environmental resource. The project will not involve the removal of healthy mature scenic trees. The wells and river stage monitoring points wi11 be incorporated into the larger basin groundwater elevation monitoring program to assess groundwater conditions. The action areas have been reviewed for sensitive resources and the project will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council Priority/City ManageN Goals . This agenda item is a routine operational item. Attachments ^Location Map ^Notice of Exemption } � � l � �� : ��' }�:�`r� ,t�' � � ,� n� ��„��r"'�� i �� ti� �� t� ,��k`�;�z*"°t� s,.y +, �.�'"'vemt�„�^ z� ..�.,�;<,,n N, . � PROJECT�OCATIONS ' " �' �� '�y 4' ' PROJECT LOCATION ,,, � �; � � ! �t��C��i�� {,�� 0 �! i ��"�� PROJECT LOCATIONS ,�;�� o�� 0, '� s � �7� � �si4 � ``� PROJECT LOCATIONS PROJECT LOCATIONS �� w �� t� � ��,. �� ; � ��. � � �� ' � �� ' PROJECT LOCATION �� PROJECT�OCATION PROJECT LOCATIONS � �� : � � ,. � `'� � �� ' �'�> �u� � � ,w� �,4 ,. � 1 r oF REo CITY OF REDDING ,.-" �2 EAGSA MONITORING WELLS u � PUBLIC WORKS . � . � �P DEPARTMENT LOCATION MAP 'V`B�o�C� '�"IC� F XE PTI�N TO. � CC:}ffice c�f Plannin�and Resea�•ch �'Rc��t. City of Redding 140(}'Tenth �tr�et; Rt�c�m I�l �'ubLic Wc�rks I)ep�rtm�nf Sacram��to; ��195814 777 C�press Avenue �t.edding,CA 96001 � Shasta G�unty Cierk County c�f�l�tasta P.O.Box 99088t1, 1643 Market Streefi Redding, CA 96099-C1880 P"raj�ct Tit1e:Enterprise Az�dez-son tTraunclwater Sustainabititv Agencv(�AGSA�Monitc�ring W�II Iatstaitatic�� Prc�ject Pr+aject Location—Specffi�� Various�c�catic�ns in Shasta Count� Project Location—City; R�ddin�c�c Anderson Project Lc�catic�n—County: Slaasta I�escription c�f Praject. The City of Redding a��d EACr�A wi11 install new�rc�undwat�r�nonitcrring wells and river stage monitc�rin�points co-located with a sha[low monitoring w�ll and a deep monitc�rin� wel( in �hasta County: Work includes bc�rin�;minor excavation,and instal[ation of concr�te pads, �osts, u�ilit�boxe�, cc�nduit, ��au�es, and well vaults. Name ofFublic Agency Appraving;Project: City afRedding Narn+e t►f P�rson or Agency Carr��n�C?ut�roject: Kurt Maire. Pro,�ect En�ineer Ex�t�pt�tatus: (eheck one) C� Ministerial [Sectic�n 21Cl8�(b)(1); 15268� ❑ Declared�n�er�ency [Sectian 21t}8tl{b){3}; 1 S2f9(a)] Cl Ernergency Praject [Section 2i080{b)(4); 1S2E�9�b)] C� Statutory Exernptic��as. Stat�cc�de number: Cl Common �ense E�etnption{'This praject does not fall wlthin an exempt class,but it can be seen with certainty that there is no pt�ssibility that the activity may have a si�nificant effect on the enuirt�nment(14 CCR 15U61[b][3])• C�1 Categc�rical Ex�mptic�n. State type�nd sectic��a number: Sectic�n 15304: Minor Alter�t'rons tci L�nd and Section 153(l6.Infc�rmation Ccsllectir�n CQ No exceptioans apply that woul�i 6ar the us�o�a cate�orical exemption(I'R:I�21{?�4 and 14�C�2 153t}fl.2), Re�sons why pr�ject is e�empt: Class 4 exe�n�tion� con.sist c�f minc�r public c�r private alteratic�ns an the ct�nditic�n c�f land water and/ar ve etati�n wlaich do not invc�lve the r�mo�al caf health m�ture scenic tr�es. Class 6 exer� tic�ns consist c�f basic data cr,llection, research, experimental rnana�ement, and rusource evaluation activities whi�h do not r�su�t in seraus or majc�r clisturbanc� ta an environrnental resource. The project wiI[ nc�t in�olve the removal c�f health� mature scenic trees. The �vells �nd river stage monitc�rin;g�aints will be incorporated into the lar�er basin �rounc[water elev�tion monitorin�pro�,ram tc� assess graundwater cond�tic�n�. The actian areas have b�er� reviev�ed fc�r sensitive resoa.�rces and the pro'tect will not have a si n�ficant ef�e�t c�r� bic�lo�ieat or cultural res€�urces such as threatened or endang�red species ar their �ab�tats; s�nsitrve ve e� ta�i,on cc�mmunities, tribal lands, or tribal cultural resc+urces. The project has no potential tc�have a s��nifica�t effect on the�r�v�rc�nment: lLead A�ency Contact Person;At�6er Kelley Telephone: 530,225.4{?4� If Fited b�Appiican�r 1. Attach eerti�ed docurn�nt of exemptian finding. 2. Has a natice of exemption be�n fiied by the�ublic agency approv�ng the prc�ject`? �Yes ❑N� S�gnature: �,°�'� "� �� I7►at�:� �'�' � Titie: En�rircrn�nental;Ccstn [ianc �na er C.]Signed by Lead A��ncy L7ate received far filing at QPR� (� Signed by Appticant ` `��'�-A i `,��-.� . � :3 �,�` �