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Home My WebLink AboutMinutes - City Council - 1961-08-25 349 . . ; , . , City Council, Adjourned Meeting Council Chambers Police Dept. & Council Chambers Bldg. Redding, Califbrnia , August 25, 1961 12:30 P.M. The meeting wa.s called to order_by.�Mayor..Pur.yea_r..with the following council- men present: Fulkerth, 'Martin, Moty, Simoxas and Puryear. Also•pres-ent were City Mana_ger-Cowderi, City Attorney. Redmon, City. Engine'er Axness, Purchasing Agent 5tewart, and the following members of the Engineering Department, J�ack Larig,` Les Lynch, B'ob Hastings, George DeBoer;_ A1 Russell and Harry Argenian. � • � , . ; � . . . AWARID �OF B�ID -�,Village Shopping Center 5ewer System City Engineer A.rnes s, under date of August 24th, submitted�analysis and re- commendation on Bid Schedule No. 200, Village Shopping Center Sewer System. He advised that all bids .exceeded..the Engineer's estimate, and.several factors contributed'•to �this: one, the,original.appropriation requested, in the amount of $45, OOO,w.as�a pnelimiriary'estimate�made before the final d.esign.was completed; two, t�iat. costs of �mate�rials;: supplies and labor_have increased in the past six months, and three, the installation,.involves, a great'deal of difficult excavation and ground w.ater problems, which also was reflected in the bids . ' 1VIr: ��Ar`ness sug�ges.ted the,most .pr.actieal solution:would be to a.ppropriate additional funds in order<<.to°'m�eet the.'lowestzbid submitted. and.get tlie job underway, as the opening date for the first unit of the Village� Shopping Genter is barely two months away it would not be practical to call for new bids. He,reeommended an addi.tional ' / sum of $6, 000 be appropriated in order to meet the lowest. bid and-provide for the °`��`" contingencies_'of Item 11, �and further. re,commended the bid of A. ,Teichert and Son, low bidder, in the amount of $48, 136. 00 be accepted. , There was considerable discussionion Item 1.1 of the specif'ications, .rock � fill�er, and the variation`in.iquotations and�the�affeet�this �c.o_uld have -on-the over- all cos'-ts of,the cori�struction�. ' • � � � . � , . . . . • ;� _ ';: . , , -. : , .. ... � ... _. ... . . _. . _ . . MOTION: Made by Councilman Simons, .seconded.by Councilman .Fulkerth the recornmendati�ons of the� City Engineer be accepted�; and Bid Schedule No. 200, Village Shop,ping Center�Sewer�System,_ be _awarded .to Ao Teichert and Son in the amount of $48, 136. �and the mayor be authorized to sign contract on behalf of City. Y Voting was as follows: A.yes: Councilmen .- Fulkerth, Moty, 5imons and Puryear Noes:` -� Coun•cilm�n. =.�None. - . =. ..... ,:_. _ , Absent: Councilmen - None Abstain: 'Courieilmen -�Martin - � �� . . � � � . . � � : ,- �. , - : . , . � _ � �: , � . - � • •; , MOTION: Made by Councilman.Simons,..seco.nded�bp Cou�ncilmari Fulkerth the additional sum of $3, 500. 00 be transferred to this project for unforeseen con- tingericies, and theCity Attorney. be directed to prepare the necessary resolution for fund transfer. The Vote: Unanimous-A.yes�. , , � - � , The City Engineer was cautioried that�work was not to exceed the amount of the bid, and in the.case of.nnforeseen.coriditioris, work was to be�. done only to ..the amount �of the bid, tlien bro�ght:�to• counc'il.�s• attention:: > . � � � . . . . BENTON ASSESSMENT DISTRICT City Manager Cowden submitted a memo 'to all councilmen dated Augus't 22nd � entitl'ed� "Recommended pe'riaTtie§ 'tb'apply-�agairist�th�e Cleverdon�Conipany r�e�gard- <� c�> ing work yet to be performed on the Benton Assessment District Project. " ° The memo states that after �considerable discussion, the City Engineer, the City Attorney and' he•concurred that certain of Mr. Cleverdon's problems that' created undue delay in the completion of the pr.oject. was not entir.ely of his own making. � 350 The following recommendations were submitted with respect to penalties that should.apply against the contractor for the remaining time necessary to complete this work, after his current extension of time expires on .Friday, August 26th. ' Mr. Cleverdon concurs and has approved tlie application of these penalties, Mr. Cowden advis es. " 1 . Because of the existence of certain "wet spots" apparently due to a subterranean water condition which could not be foreseen by either the contractor or our Engineering Department on Santa Fe 'Avenue between Delta and I�oma Streets, the contractor be given an additional ten days, at no penalty, to complete all work on Santa Fe Avenue including incidental work. This would mean that he would have until September 8, 1961, to complete all work on this street. 2. On all other work in the Assessment District, including incidental work, the following penalty schedule is recommended after August 26, 1961: (a) $250 per working day until all streets., curbs, gutters, valve boxes, hydrants, manholes, drainage structures, including inlets, are installed in a manner acceptable to the City Engineer. (b) $75 per working day thereafter until all driveways, ,sidewalks, and the replacement of such shrubs, fences, trees, etc. , as may be necessary, including any other incidental, work, has been completed in a manner acceptable to the City Engineer. 3. The City Engineer will compile and submit to the Cleverdon Company, Inc. all items of work neces,sary to complete the project not later than Sept. 8, 1961 . 4. In.order that the City will be fully protected and in order that the contractor will not be subjected to undue criticism after A.ugust 26, 1961, the City Engineer will statiori the neces'sary inspection personnel on this project to insure the City that the contractor will not us e any of the time granted him at no penalty to complete the work on Santa Fe Avenue for the purpose of completing work yet to be performed elsewhere in the District for which the City receives a penalty payment. 5. A11 monies accruing to the City from the application of these penalties will accrue to the Benton A.ssessment District Account and shall be used to complete the final spread of costs against properties within the Beriton Assessment District. " City Manager Cowden concludes his memo as follows`.' "It is the sincere opinion , of the staff inembers charged with the responsibility of developing these recom- mendations that they represent the 'best possible solution to this mutual problem. Accordingly, we recommend their acceptance by the City Council. " Harry Cleverdon and Mr. Shenk, Attorney.for the Bonding Company, were present and Mr. Cleverdon was asked by the City A.ttorney if he approved of Mr. Cowden's memorandum to the �City Council. Mr. Cleverdon indicated that he would like a four day extension on the whole pro- ject because he could not complete paving all of the streets until the Santa Fe Street base was stabilized. This request for an extension on his contract for four (4) days, August 28th through 31st, so the $250. 00 penalty would not begin untiT 5eptember 1, 1961, was approved by City Council. Mr. Cleverdon also requested that the penalty drop from $250. 00 to $75. 00 per working day when all. street work as set out in Paragraph 2 (a) of Mr. Cowden's memorandum, except for Santa Fe Street, was completed. Mr. Cleverdon said this would cover the possibility of unforseeable difficulties arising in finish- ing Santa Fe Street. 351 'The City Council approved this request. Mr. Cleverdon then indicated that, . otherwise, he was satisfied with Mr. Cowden's memorandum. MOTION: Made by Councilman 5imons, seconded by.Councilman Fulkerth the recommendations of the City Manager as itemized.in his memo dated August 22, 1961 regarding penalties to apply against the Cleverdon Company on work yet to be performed on the Benton Assessment District project be accepted as modified.. . Voting was as follows: Ayes: Councilmen - Fulkerth, Martin, Moty, Simons and Puryear � Noes: Councilmen - None Absent: Councilmen - None . PUBLIC LIABILITY INSURANCE MOTION: Made by Councilman Simons, seconded by Councilman Martin that City go.to .bid .on public liability insurance. .- Voting w s as.�ollows: �,j� �'o unc.i , Ayes: / Martinml�oty, Simons and Puryear Noes: Councilmen - Fulkerth . Absent: Councilmen - None There being no further business, -on> motion.of Councilman Martin, seconded by Councilman Moty the. meeting was adjourned. � APPRO V ED: � r i �? Attest: ,, , , � f � �„ �' ` � . `�'`Z�.� Cit Clerk , -