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Home My WebLink About _ 4.11(a)--Update for Emergency Repair to South Street Water Main ER Project GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: August 5, 2025 FROM: Michael Webb, Public Works ITEM NO. 4.ll(a) Director ***APPROVED BY*** „, �. .A,��,� ie ael � iiEali� oaks L)arector 7/?$1242� i�}�in,Ci an � 71?�/242� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(a)--Update for the Emergency Work for the South Street Water Main at Railroad Emergenc Re lacement Pro'ect. Recommendation Authorize and approve the following relative to the South Street Water Main at Railroad Emergency Replacement Project(Project): (1) Accept update regarding the Project; and (2) Pursuant to Public Contract Code Section 22050(c)(1), make a determination by a four- fifths vote that there is a need to continue the emergency work. Fiscal Impact The South Street Water Main at Railroad Emergency Replacement Project (Project) will be funded by the City of Redding's Water Utility. The current total estimated project cost is $1,380,000. The Water Utility Division's Fiscal Year 2024-25 Budget has sufficient funds appropriated to complete the project. AZteNnative Action The City Council (Council) may choose not to accept the project status report and provide alternate direction to staff. Background/Analysis On February 4, 2025, Council adopted an emergency resolution for the project and authorized the negotiation of emergency contracts. The project proposes to replace and relocate the failed section of 12-inch, east-iron water main and corrugated steel pipe casing in South Street that is beneath the Union Pacific Railroad (�UPRR) �racks by jack and boring a new steel pipe casing and installing a 16-inch, ductile iron pipe. Work also ineludes water main tie-in fittings, isolation valves, asphalt concrete pavement, curb, gutter, sidewalk and other miscellaneous items. Report to Redding City Council July 30, 2025 Re: 4.11(a)--Update for Emergency Repair to South Street Water Main ER Project Page 2 Staff has contracted with RTA Construction, Inc. (RTA) for the construction of the project based on their technical knowledge of utility construction and previous performance on projects of similar size and scope. Construction activities started on April 8, 2025, and are expected to be completed by August 15, 2025. The contractor is currently installing the new 30-inch, steel casing, and will be placing and testing the new 16-inch, ductile iron pipe water main by the first week of August, 2025. UPRR has flaggers and observers on site for the work and is currently scheduled for a11 remaining work within the UPRR right-of-way until the project's completion. Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On February 4, 2025, the Council determined that the project is statutorily exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects. Council Priority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding" Attachments Previous Staff Report February 4, 2025 GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: February 4, 2025 FROM: Michael Webb, Public Works ITEM NO. 9.11(g} Director ***APPROVED BY*** „, �. .A,��,� ie ael � iiEali� oaks L)arector 1(?�(242� i�}�in,Ci an � L,'2�/242� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 9.11(g)--Consider declaring an emergency for the South Street Water Main at Railroad Emergenc Re lacement Project. Recommendation Authorize the following actions relative to the South Street Water Main at Railroad Emergency Replacement Project (Project): (1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the project in an amount not to exceed $630,000; (2) Autharize the City Manager, or designee, to approve construction contingency amounts up to a total of$180,000; (3) Approve $95,000 to cover costs for project development costs; (4) Approve $135,000 to cover costs for construction management and inspection fees; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15269(b)—Emergency Projects. Fiscal Impact The South Street Water Main at Railroad Emergency Replacement Project (Project) is being funded by the City of Redding's (City) Water Utility. The Water Utility's Fiscal Year 2024-2025 budget has sufficient funds appropriated to complete the project. The following table provides a summary of estimated costs for the project: Cost Summar Item Estimated Cost Pro'ect Develo ment Costs $95,000 Construction Contract+ Contin enc $810,000 Contract Administration, Ins ection, Testin $135,000 Total Pro'ect Costs $1,040,000 Report to Redding City Council January 29,2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council (Council) may choose not to authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures. This would result in the broken water main remaining out of service through the suinmer of 2025 and during peak water demands which could significantly reduce reliability of the water system for City customers and fire flows in the area. Or, the Council could provide alterative direction to staff. Background/Analysis On December 9, 2024, a 12-inch, cast-iron, water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks. The corrugated steel casing under the UPRR tracks that surrounds the water main also broke, resulting in erosion and voids beneath the railroad tracks. City crews quickly made temporary repairs to close water valves and isolate the broken section of water main. They also backfilled voids in the soil caused by the break and coordinated with UPRR for repair of the railroad tracks in the area. The railroad tracks were quickly restored to normal operation, but because the pipeline break was beneath the tracks and the steel casing failed, City crews were unable to repair the water main and this segment of piping remains out of service. Since both the water main and the casing failed beneath the railroad tracks, simply pulling a new pipe through the existing casing is not feasible. To adequately repair this main, staff intends to design for a jack and bore installation of a new steel casing and ductile iron water main, sized to convey peak flows in accordance with the City's design standards, across the UPRR right-of-way for connection to the existing main piping on both sides. Computer modeling of the City's water system indicates that there should not be issues with the South Street water main remaining out of service through the winter and early spring, when water demands are relatively low. However, during the summer months and peak water demands, this main conveys significant flows eastward and its outage would have substantial impacts. If it remains out of service through the summer then peak flows would need to be conveyed through alternate routes and water mains, which will increase flow velocities, stress, and potential for surges and damage to other aging water mains in the downtown area. If the South Street main remains out of service through the summer months, then there are several areas where increased flow velocities and potential for fur�her pipeline damage are a concern. One, in particular, is another ]2-inch water main crossing the UPRR tracks along Shasta Street, approximately one-half-mile north of' the South Street water main break. The Shasta Street water main was installed in 1958 and is a cast iron pipe, similar to the South Street main that broke. The City has plans to replace the Shasta Street main with a separate capital improvement project in the near future because of concerns with its reliability. Recently, on June 19, 2024, it also had a break,just three blocks west of its railroad crossing. With the South Street water main out of service, flows through the Shasta Street main would increase to velocities above the maximum allowed by many agencies and recommended maximum in the City's Water Master Plan. The increased flow velocities would lead to additional stress and potential for surges in the Shasta Street main that will increase the risk of additional failures. Report to Redding City Council January 29,2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 3 The South Street water main provides critical redundancy for the Shasta Street main and other water mains in the area. While the South Street main remains out of service, this critical redundancy is not available. The lack of redundancy, combined with the increased velocities and stress to other aging mains where there are already concerns of reliability, including in Shasta Street, put the City at a much higher risk for additional water main failures that would have major impacts on the water system. To provide necessary redundancy in the water system and mitigate the risks of additional pipeline breaks, disruptions in service, potential damage to infrastructure and property, and a loss of available storage and fire flow, staff recommends that the South Street Main be repaired as soon as possible and before the high water demands in the summer of 2025. Staff has considered proceeding with typical design and bid process for a capital improvement project; however, this process would likely require a minimum of seven months in order to prepare the bid package, obtain UPRR permits, advertise for bids, and award a contract far construction. At that point, the contractor would still need to order and procure materials, which would result in the construction work not starting until late 2025. This timeline is substandard and the repairs would not be completed prior to the high impact and risk period during the summer. The broken water main presents potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to repair and replace the broken water main in South Street beneath the UPRR crossing. If approved, staff estimates the construction will be complete in May 2025, before the high water demands in the summer and greatest risks occur. It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government's legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expendiYure of public money to safeguard 1ife, health and property. Further, the PCC (Section 22050)provides that "in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary eguipment, services, and supplies for those purposes without giving notice for bids to 1et contracts." It is in the public's interest and necessity to repair the broken water main in South Street to ensure reliability of the water system, protection of property and the public's health and safety. The attached Resolution has been approved as to form by the City Attorney. Envir�onmental Review Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health. Council Priority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, wark, and play in the City of Redding." Report to Redding City Council January 29,2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 4 Attachments ^Resolution ^Location Map ^Notice of Exemption RESOLUTION NO. 2025- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO DECLARE AN EMERGNCY AND AUTHORIZE THE CITY MANAGER TO AWARD EMERGENCY CONTRACTS FOR THE SOUTH STREET WATER MAIN AT RAILROAD EMERGENCY REPLACEMENT PROJECT WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency inay repair or replace a public facility,take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS, on December 9,2024, a 12-inch water main in South Street broke beneath the Union Pacific Railroad(UPRR) tracks; and WHEREAS, City crews isolated the broken segment of piping but are unable to repair it, due to its location under the UPRR tracks, and the pipe remains out of service; and WHEREAS, proper water infrastructure is critical for public health, safety, and fire protection; and WHEREAS, if not repaired before high water demands during the summer months, there will be a lack of redundancy in the water system that wi11 result in higher flow velocities, stress, and potential for surges in other water mains, increasing potential for additional pipeline failures; and WHEREAS, additional pipeline failures would result in disruptions in service, potential damage to associated public and adjacent private infrastructure, and a significant decrease in available water storage and fire flows; and WHEREAS, a competitive solicitation for bids is anticipated to require at least seven (7)months to design, advertise for bids, and award a contract for construction, after which construction would not occur until the autumn of 2025, failing to complete the necessary repairs until after the summer and highest risk period for additional pipeline damage or failures, water pressure losses, and de�cient fire flows; and WHEREAS, continued outage of the water main will significantly reduce the reliability of water systems to provide adeguate pressures and fire flows, which threatens the safety of the public and properties in the downtown area; and WHEREAS, the continued isolation and outage of the broken water main in South Street to aeeommodate the delay neeessary for the competitive bidding process would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT: L The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. The public interest and necessity require the immediate expenditure of public money to restore the water conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the water system. 3. The City Council of the City of Redding therefore declares an emergency and authorizes the City Manager to award emergency contracts to repair the broken water main in South Street at the UPRR crossing. 4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of February, 2025, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JACK MUNNS, Mayor ATTEST: FORM APPROVED: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney � �, \�� Est �..�� ; ',� �� \� l ,� � „� �r�-� �.-_ ,� 1 ..---�""�\ � _ �.- __ . , - e� � � s l�"" ' 1 � � �� _-- \, `, —" \ � _�---� _-, ' , .--.�- '�� ,, `l.__- � _ � \ .�-- l � _ � � -' Y �- 1 � ,..- �l a � � ��_..�% �� " .. '�-:pST--', � `; l�x- � � ,,� -' � 1 4 � � .. 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" �'� `, � �-� ' i � \�"- t �-- � � � \l - � ---' � � � ---1 l _ il:� �- - �- � � _ " � \�` �._-~" \ � � \l l�� `i �tl_�--- �_._-- _ __ - t __ �\ ��-H��s� _ -" 1 . l \ .----"� i i � -{\ ��..-'-''".-- ''"- _ w,_ _... f(. .... .-�" � �� _ � -- ,w _, i ' `--'�~ -' � i \ - ___... �.. __ _____ �.. m� �.�\ \ _ -_ � w--- `\ l�. � � � \� � � � � � w.... � �,`�, _�_� � � --�"� \ .---~""�~1"`� --- i �1 ; Z , � a \ " __ � - \, A�� l �� -�� m C � , -- _ ��-.�.., \\ � _- v� �..-� � w.�-'" - � _. _ . - _ __,_._.-- 1 -�=�'� �,�""-� �� `"- \ i o _ �.. - � �. �_�- _- � _ _w_ � _`� � __ Z __ l ,.-- ,.- N.� ,„„„,j\ � � _....__ _.�._I -- - r _ .w_ _ � __ � , __ � N _. _. t��.. _._. _._ � _._ \` l��f�� \ �� 1 `l� ,.- �} . ,.� ..._ ; .._.., ..1,� ___._,_ i ,,..--�"""� C ..�--'""-'"�i �il-'""-'' l,„„..--"",- , ._..._...-�_� � .__.._ ___ y ......� . �t�F �Foo CITY OF REDDING EXHIBIT A '` � 2 SOUTH ST WATER MAIN AT RAILROAD � ` � PUB�IC WORKS a ° � � �� ° EMERGENCY REP�ACEMENT PRt�JECT t,,� - -:�a.�' DEPARTMENT LOCATION MAP LIF pPd i CD'I'I�E (�F �XEMPTI4N To: � Office of Planning and Research FROM. City of Redding 1400 Tenth;Street, Room 121 Public Works Department Sacramento,CA 95$14 7'17 Cypress Avenue Redding,CA 96001 � Shasta County Clerk County af Shasta P.O.Box 990880; 1643 Market Street Kedding, CA 96099-0880 Project Title: South Street Water Main Repair Project Locatidn—Specific. South STreet at the Union Pacific Rail�•aad crossin�; east of Caurt Street Project Location—City: Reddin�Project Location—County: Shasta Description of Pr�ject. The City_of Reddin� (Cit�� will conduct an emergency water main replacement and repair praject in the downtown area. Wor�k will include the jack and boi•e installation of a steel casing a�roximately 24-inches in diameter and 12n-feefi lan�; installation of a lb-inch water main within the steel casin�;� arid installation of additional water mai�i an eacll sida the railroad crossin usin t� he apen trench rnetllod. The existin�water rnain and casin will be abandoned in place. Work will ocour ii�bot11 the Gitv and Union Pacific Railroad riaht of wa .� The public will be nfltified aftraffc restrictions. Name of Public Agency Approving Project: City c�f Redding Name of Person ar Agency Carrying Clut Project; Kurt Maire,Project Engineer E�cemgt Status: (check�ne) ❑ Ministerial [Section 21080(b){l); 152b8]' ❑ Declared Ernergency [Section 21Q80{b){3)� 152b9(a)] � Emergency Project[Secticsn�:10$fl(b){4); 15269{b)] � Statutary Exempti�ns. State code number; � Common Sense Exemption('This project does not fall within an exempt class,buti it can be seen with certainty that there is no possibility that the activity may have a,significant effect an the environment(l�CGR 15Q61[b][3]}. 0 C�teg�srical Exernption.State type and section number: ❑ No exceptions apply that would bar the use of a categorical exemption(PRI7 210$4 antl 14 CCR 15300.2); Reasons why praject is exempt: Sectian 15269 fb) includes emer�enc�repairs to publicl ay nd��rivately owned service facilities neeessary #o rnaintain service essential to the public health safety or welfare The emer�ency repair and r�lacement will occur in areas of previaus disturbancew and the repairs are necessarv to rnaintain service essential to public health. Lea�d Agency Contact Persan: Amber Kellev Telephone: 530.225:4446 If l�"iled by Applicant: 1. Attach certi�ed document of exempti�n finding. 2. Has a natiice of exemptian been filed by the public agency approving the project? ❑Yes ❑No � Signaturew � Date: ,�'�'e.'s� ;�� Title: Environmental Campliance�an'��er 0 Signed by Lead Agency Date received far filing at flPR. ❑ Signed by Applicant CG��N{?�:a-ev. G'��??