HomeMy WebLinkAbout _ 4.5(a)-- Purchase of one vacuum truck for the City of Redding Electric Utility GI �" Y C� F
� � �- ' � ° � � i � CITY OF REDDING
��
REPORT TO THE CITY COUNCIL
MEETING DATE: August 4, 2025 FROM: Nick Zettel, Director of
ITEM NO. 4.5(a) Redding Electric Utility
***APPROVED BY***
�� �, rt �.. s.N,.��
��
�k et e o� �rcctor�i9' e in r tric�Llt'rtity 7123t2��5 ippin,Ci ��� an ��� 7/�11242�
nzettel@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.5(a)--Purchase of one vacuum truck for the City of Redding Electric Utility
Recommendation
Authorize and approve the following related to the purchase of one vacuum truck for the City of
Redding Electric Utility:
(1) A�uthorize the purchase through M�unicipal Maintenance Equipment (MME), using
Sourcewell contract pricing, with a net delivered cost of $624,468.83, including all
applicable taxes and fees;
(2) Authorize the City Manager, or designee, to approve future pricing adjustments, tariffs,
terms, and policy changes as needed up to a total of$25,000.
Fiscal Impact
This vehicle purchase was anticipated, and adequate funding is available within Redding Electric
Utility's (REU) Rolling Stock Fund.
Over the past two years, REU has observed a significant increase in vehicle costs. As pricing
trends continue to rise, staff is actively monitoring market conditions and evaluating the long-
term impacts on fleet planning. REU maintains close oversight of all expenditures related to
vehicle replacement and will continue to assess each purchase to ensure responsible and strategic
use of the Rolling Stock Replacement Fund.
Alternative Action
The City Council (Council) could choose not to approve the purchase and provide alternative
direction to staff.
Report to Redding City Council July 31, 2025
Re: 4.5(a)--Purchase of one vacuum truck for the City of Redding Electric Utility Page 2
Background/Analysis
REU is currently in need of replacing one vacuum truck (E449). E449 is used for 12kV
distribution line work, excavation and locating of underground facilities, excavation of pole
holes, and trenching. The decision to replace this vehicle is based on REU's established vehicle
replacement guidelines and the City of Redding's Fleet Division criteria, which consider factors
such as age, mileage, hours of operation, maintenance expenses, and a cumulative point rating
assigned by the Fleet Division. While REU's standard replacement criteria for vacuum trucks is
10 years in service or 100,000 miles, E449 is currently over nine years old and has accumulated
an estimated 95,000 equivalent miles. Although it has not yet met the formal replacement
thresholds, the vehicle wi11 exceed both criteria before a new unit can be delivered due to
continued use and the long procurement lead tiine. Additionally, E449 has a poor maintenance
history and is not considered reliable for emergency response. These factars support the decision
to order a replacement at this time.
Municipal Maintenance Equipment participates in a cooperative agreement with Sourcewell,
resulting in a competitive bid process. In addition to being an ind�ustry standard, using the
Sourcewell contract to purchase equipment saves significant staff time needed to prepare bid
specifications and solicit individual quotations from vendors. The City also receives a significant
price discount due to economies of scale realized through the volume of purchases on a multi-
agency cooperative contract.
EnviNonmental Review
This is not a project defined under California Environmental Quality Act, and no further action is
required.
Council Priority/City Manager Goals
This agenda item is a routine operational item.
Attachments
City of Redding Electric Utility Vao-Con VX390LH 800 Sourcewell Cover Letter
�s t z ,- s t / � 3 t`� iti t J.1.�' f[t VQu.4ilC:tw,Za.:. ��v«��� ...y "
�� � �,��� � csLa �gsa�os
�' ����`�� Y�������'��eti�.'�_�;��� ��� �i��oaorioa��z
� ���t�;��� �
�� ���Z� , > .
www,souree-mme.com
���4���� �` � 1`oli Free T-88$-4$4-9468
�
Jufy 14, 2025
City of Redding Electric Dept: Tel: 53�-22�-4375
P.O. ��x 4�96071 aedenburn�cityofredding.org
Re�ding, CA �6049-6071
Attention; Amb�r�d�ndburn, Eleetric Program Supervisor
We are pleased to provide the enclosed eontract pricing sheet afif the Sourceweil Contract Nc�.
�01221-VAC, for the Vac-Cc�n VX39f}LHJBUn mounted on a �ew �reightliner 114SD Plus 6x4� truck
chassis f�r your review:
Summary: Complete Unit per attached SourcewelC price sheet
List �'riee F.(�.8. Redding, CR $644,250.00
Less Speeiai Discount - 62,011.00
Sub-Total $582,239.00
7.25°10 Estimated SaCes Tax 42,212.33
CR Tire Fee (10 �a $1.75 Each) 17.5U
�'ot�l $624,4�i8:83
• Vac-Cc�n is the Sourcewe(I�cc�ntr�ct holder and ail purchasing dacumen#s are to go direcfly ta
them. C9ty's Purchase Urder tc� b� pr�par�d and sen�dir�ctly t�:
Vac-can, Inc.969 Hal! Park �rive; Green Cove Springs, FL 32043
M.J. C�ubois (410) 924-10�4 mjdubais�duc�llc.corn
� Municipa! Maint�nance Equipment, Inc. is the Ic�cal de�ler and will prc�vide w�r�anty suppc�rt and
future service for the Vac-Con products.
a Pricing in�ludes deliv�ry and on-site training.
� Normal delivery 240-330 days A.R.(�., depending �n chassis avail�bility.
• CARB Disclosure: A vehicle operated in Califarnia may be subje�t tt� Galifornia Air R�sources
Bt�ard Advan�ed Cie�n Fleets regulatians. It therefore could be subject to the requirements tc�
reduce emissians of air pr�Clutants. For more inf�rmatic�n, please visit the CARB Adv�nced Glean
Fleets webpage at https://ww2.arb,ca.gov/our-wc�rk/prc�grarrrs/advanced-clean-fleets
• Sales tax�pplicable at time of�elivery will be shown on invdice.
« Terms per Sour�ew�ll F'rogram.
• Quot�tion valid for 6U days,
Thank you for your interest in this fine produ�t. Should you have any questions or need additional
inform�tion, please let us kn�w. We look forward to being of service.
Sincerely,
rY�1 , '� �
�
James Wheeler;
President
Enclosure
4634 Mayhew Rcresd 475Q�aferpilCcar Rti�ad,#C? 13922 Graeebee Avenue 193Q Vd.Winton a�venue; �l
Sacr€am�nto, GA 95827 Redding, CA 96tlCl� NorwcaPk,GA 9t�650 Hayward, CA 44545
CC:)}ff'sce: 916-922-1101 Cl�Eice: 53Q-243-4856 �fEice: 714-528-$77C1 Q�fice; 510-b70-t}23Q
Fax: 97b-�22-1Q34 Fax. 53C}-24�-14�7 F�ax; 714-528-8744 Fax: 510-67C1-94Q3
�
� '
w
�
�`
U
.�
�
�n
� �
� �
� � � �
�
r4 a U
IM � � Q
,�-� � - �.,
� � � °' ' �
.. � �
"� � �' ° '
� � �
� � � � �
� � �
� �
� � c c> .� Q �
. � ,—+
�° • C� � � ,d ' � � a�
�
� � W w � ,Q � �
� � A � `� � , � � r'"
� ,.� � v� �� � ' ° �
� � � � � � � � � �
� � .�
� � � � � � � �
W '� ° o �°' � � '�" °
� � � �
�
�
� � � � � � � � � �
C� � �., '� t.� `�-� �
� � � ' � � � ''��' •c � �
�
� � �a � '" ca c' � ° �
CI'� o °�' � a � o � -� , °'
a� 3 � �
� «r c., �, .`� -cy � o �'
_ � � � -� a�i �, � � � .�
� � � � � � � � � �
C.) �"' 'v� O ..�, � ' c.�� O � �U'
� �� "� '� � �p � "� � � �
� � � �
W��: N .�. � � � �� '��:� � �� � � . c�u�
� �
�c> �+ .. � C7 � 6
� � � � � � � 'GY O � � a.�'., �n
� '� � � � {� , �, � �I' ,,,�,+ c> t� � �
N � �. }3 � � �" a "�.
� .y'� L1� `.� � ��j �. ,� ,.� °P' t�7 �
� � � � � > ca � ^�W �' � � � t�
cn �
� � � � � � � � � �� � � � � �
� ^; � v, a�a 3 o""i °�.,' � c�`' (� � „ .w ;� �
� � � .aa a� � z�" � � o � � °' � �
F-+ '� �-' � � � 7, -G � ^� `' � � � � � �
U � � °' � � '� � �+ �' v � � 3 �,,, � U
a � o ° � a � � �° �s � � ; o "
s � � �' '� � ia c�.� `� o° � � �, � o � �
� C=a ",� � �:, �s "� on ca ar a�
� � 5�C " � � �s � w° :: °�' � � � i� � p�q � �
� -�,* W � � � � - � t�s � � P�, p� � � c� 4 �
�
O � :. "C� � .� -� 'C ^C��"f. �. � �. Q ����', �j "[�"�i: �.� � �"� .� � . �. ��.
l�7 � ��.�. ✓`i p .� y,,,, Q r"� '. �. � � � � «`^.� y� N � N N C7� p�
Q r r..� w�t� G] ��. G'r � w�i� � � OCi "'� �� : M r�r ✓'" � �+ �} � �� � w�
��t
cn
� O
C` N
e'�tl
c+ w �
�+ y-' ' t�
� ' � �
tGr�,.. �." . cyr,:
N
C��. O�.� «C:�:
G? �� ,:G7 �.
� � �
�+ ~ �
.� � �
� � �
� \
O �
�
� �
� S". 'y� ���.
'd �.... �. .�.
... .�" �� � .���.
� � � bA
.n
� � � � -� -� ,�
� �
«�1� �� � .,� . �� . � � -��,y� � �«—�^, .
a�i � �, � � �° ° � �. � •�
= � "� ' an '� � �' � �
cv; •3 � "� .� �� � � ;� � °��'
a� �� ' � o
� � � �. � �e � �
�' � .� .� n�i �u ' a ,� .r' .� � o
� a... ` U �
.ca '� � , � a b , � ar � °��' `� � '° °� '
a � ' � � o � �, � � d �' � � � `� �" � �
� � ,� '_` , � � � � �' � � - � � � a � w
� ,._, ar � ' -cs a� a � � � .� � � � ��, � � .w � a�
� � � a� � �. � � � � � � � � � �
o � � � � �' u� � � a� � X � ' ,� �, ..a �
�1
+-� -� Ca .w. � p., Cy, . .G' W
��,, � � � -cs�' ° � � � �v � � � � n�t � �r � `° � � � „�
` ° p � .o - � rsa ,�rl a � � � � o ,�,�,° � y� v � � '� ,�" .a
E d� <C c�t � � p � � � � �' �' � 3 � � �o � *� � � °
,� �' � v, rr � � � �
" t� q A C� p Q � ca � � � �, o � �, � � ..� �, sa, � +-�
�s �s ::: m s�. �,, � � � w -a � � .�
� a a a � a � � H � �' � � � � a �' ;� �, �'' � � a�
o "; � «
c7ti i�i r� o0
t""'j. �*-w :--� �("j�.
N �. N 6�}. ep...
�� � �'�. N�,��.
v'y � 69 ' �Lr'��
6�s��� �.. b�3�
�'
�
�
�
b`
N
t7'1
C�
d'
W �
� � �
� � �
rn
W �
C'? �
� �
c�'"i� � �
W � �
� �
� � �
� �
c+-�
� � � �
� +� � � CS
M
� � � � �
� � � �"
� � � �
� � � �
�
� �
� � � � �
�
vw �
�
w w �
� � "� c � �
� �,
� � U � � �
w "`� .° y, � c�
_��
o � U � (� p" �
� d � � �'° �
� rn v� .� {� � v5
�" '' �,, � � � � � �
�' � �� c� c� A � W �
.? �� � � � � � �..;
k.,
� �. cT., �, w a �
c�i a� ° � u°�� �+ � � 'r�°
� � � U N � U E�
� � a � � E" � .� � C� E"
�s ; � � � � � �'C.� L� *'�
� � ' � `� `° � ' � � �
�, � �
� o q ° � � ° � � � �