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Home My WebLink About _ 4.11(b)--Approve Budget Resolution and Award Bid Schedule No. 5603 REU Eastside Rd Valve Yard Fence GI �" Y C� F � � �- ' � ° � � i � CITY OF REDDING �� REPORT TO THE CITY COUNCIL MEETING DATE: July 15, 2025 FROM: Michael Webb, Public Works ITEM NO. 4.ll(b) Director ***APPROVED BY*** ie ael � iiEali� oaksL)arector 7;'9/242� t�s�a a �, ss � eF 7f10/202� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(b)--Approve Budget Resolution and Award Bid Schedule No. 5603 REU Eastside Road Valve Yard Fence Replacement Recommendation Authorize and approve the following: (1) Award Bid Schedule No. 5603 for Redding Electric Utility Eastside Road Valve Yard Fence Replacement Project to Ray Excavating in the amount of$204,090; (2) Adopt Resolution approving and adopting the 2"d Amendment to City Budget Resolution No. 2025-049 appropriating an additional $137,�00; (3) Approve $70,000 to cover the cost of administration and inspection fees; (4) Approve $81,000 for project development costs; (5) Approve $30,610 to provide construction contingency funding; (6) Authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of$25,000; and (7) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301(c) — Existing Facilities. Fiscal Impact The Eastside Road Valve-Yard Fence Replacement Project is fully funded by Redding Electric Utility (REU). The total estimated project costs, including contingency, are shown in the accompanying table. Project cost components are estimates, and adjustments may be necessary to reallocate funds and ensure the project remains within the approved budget. Report to Redding City Council July 10, 2025 Re: 4.11(b)--Approve Budget Resolution and Award Bid Schedule No. 5603 REU Eastside Rd Valve Yard Fence Page 2 DESCRIPTION ESTIMATED COST Pro�ect Develo ment Costs $ 81,000 Construction Contract ($204,090) + 15% Contingency $ 234,700 $30,610 Contract Administration, Ins ection, Testin $ '70,000 Additional Cit Mana er Authorit $ 25,000 TOTAL PROJECT COST $ 410,700 Bud et A �oved b Council $273,000 Additional Funds Re uested $137,700 On March 19,2024, the City Council (Council) adopted a budget resolution of $210,000 authorizing the replacement of the security fencing around the REU/Paci�c Gas&Electric gas intertie. Subsequent design review identified the need for higher-grade, security-rated materials. To cover this upgrade, staff requested an additional$63,000 during the Fiscal Year 2025 mid-year budget review. With all adjustments, the project requires an additional$137,700. REU has sufficient reserves to cover the additional $137,700 needed to support the fencing project. Alternative Action The Council may choose not to award the bid for the project and provide staff with alternate direction. If the project is not awarded, the location will remain as-is and there will be a safety and security risk. Background/Analysis Attached is a tabulation of bids opened on June 18, 2025. The low bid in the amount of$204,090 was received from Ray Excavating and Grading, Inc., of Shasta, California. The engineer's estimate was $173,500. Total project development costs for this project are estimated to be $80,992. Project development costs include engineering, environmental, and consultant services (design support). The purpose of this project is to provide increased security and safety by replacing the chain link fencing with expanded metal fencing and installing traffic rated bollards to protect the facility from vehicular traf�c of the adjacent roadways. Environmental Review Staff has determined that the project quali�es as categorically exempt from environmental review under California Environmental Quality Act Guidelines Section 15301(c). Class 1. exemptions include the operation, repair, maintenanee, or minor alteration of existing public facilities. The project wi11 involve the replacement of existing fencing materials only, will serve the same purpose as the previous fencing, and will result in no expansion of use. The project has been reviewed for sensitive resources and will not have a significant effect on biological or eultural resourees such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effeet on the environment. Report to Redding City Council July 10, 2025 Re: 4.11(b)--Approve Budget Resolution and Award Bid Schedule No. 5603 REU Eastside Rd Valve Yard Fence Page 3 Council PNio�^ity/City Manager Goals This agenda item is a routine operational item. Attachments ^Budget Resolution ^Location Map ^Notice of Exemption ^Bid Tabs RESOLUTION NO. 2025 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTiNG THE 2ND AMENDMENT TO CITY BUDGET RESOLUTION NO. 2025-049 APPROPRIATING $137,700 FOR THE REDDING ELECTRIC UTILITY EASTSIDE ROAD VALVE YARD FENCE REPLACEMENT PROJECT FOR FISCAL YEAR 2025-26. BE IT RESOL VED B Y THE CITY CO UNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2025-049 be and is hereby amended as follows: FUND DNISION DESCRIPTION 1NCREASE DECREASE 211 8091 REU—Capital $ 137,700 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Increase(Decrease)Revenue 211-8091-2910000-00000 Fund Balance $ 137,700 Increase Expenditures 211-8091-7200006-00000 Fencing, Signage,Etc. $ 137,700 Total $ 137,700 $ 137,700 THAT the purpose is to appropriate $137,700 for the Redding Electric Utility road valve yard fence replacement project for�iscal year 2025-26. I HEREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of Ju1y, 2025, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JACK MUNNS, Mayor ATTEST: FORIYI APPROVAL: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney 1 1 �� ...._�_>>...._....._>>>>>...._........... , �� >>.._...._.>>>>>>..._ � � y ......_.. �._...._>>>>>>..._...._>>> % ' / F � � '� � .....__. � ..._._j—_� % � \ � � i "_"_"_'�-'___'_." i . i � % i /� � ' ...'¢.. 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J ,�; , _. ,_ , __ � t' � _.. m , , � ,, ; , � ; , o , , � ; , , � �, _ , - , _ ._ � — a ; � , �. � ; , , _ , m , , � _ , __ ___ � , _�_ �_ � , �- o ; , 0 m , , , , N , � N - , , - �- __ � , , , E _.__"- ... ... f � ' , , ...... ...... ........ ... . ` �...,.. - _'._.._. �_,_.._.___ ` mi �� _'_'_"_I_ _ .._.._... _.. a 1 �..�i� � a i �, � .._.---- i � t,�...,.. �� ' ..� _�._-... ...... 1 � y _ - � - - r_ ,, � ; __ _ � �oF RFOo CITY OF REDDING EXHIBIT A > — 2 2361 EASTSIDE RD VALVE � � f�f � PUBLIC WORKS Y A R D F E N C E R E P�A C E M E N T � C� -� �Q DEPARTMENT LOCATION MAP , ��Foa� X I'�t�TICE QF EXEMPTICI►N To: � Office of Planning and Research FROM; City c�f Redding 1400 Tenth Street,Room 12l Public Warks Department Sacramento, CA 9S$14 777 Cypress Avenue Redding,CA 96001 � Shasta Cflunty�lerk County of Shasta P.O. Box 99�880, 1643 Market Street Redding, CA 9b�99-0880 Prc�ject Title: Redding Electric Utiliiy Eastside�alue Yard Fence Re�laeement Pro,�ect Locatian—Specific: 6841 Eastside Rd, Project 1Locat�on�City: Reddin� Project Lacati€�n—County: Shasta Description of Projectt Reddin�Electric Utilitv�REUZpraposes to remove approximatelv 217 linear feet of existin� link fence and it�stall new securitv fenein� with expanded metal panels and cancertina wire, install crash rated bollards c�emt�lish and repiace curb and�utter,and replace 3/d"dect�rock alon�fence line and around post foundations. Wark includes removing and disposing of all existing;cllain link fencing, installin� new fencing with metal panels and concertina wire pouring;concrete,reinstallin e� xistin�s�igna�e,reconnectin�the existin��round wire, and rakin�crushed reack. Name af Public Agency Approving Pro,�ect:Citv of Reddin� Name of Person or Agency Carrying{�ut Projeet. Wally Daniels,Pro'eca t En�ineer Exempt Status: (check one) ❑ Ministerial [S�ction 2108�(b)(1}; i52b8j ❑ l7eclared Emergency [Saction 210$0(b){3); 15�b9(a)] ❑ Emergency Prc�ject [Section�1080(b}{4); 15269{b)] Cl Statutory Exernptions. State c�ade number: ❑ Common Sense Exemption(T'his project does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the activity may have a signlficant effect on the envirorunent(14 CGR 15601[b][3]). 0 Categarical Exernptian. State t�pe and section number: Sec. 15301(c), Existing Facilities Cl Na exceptians apply that would bar the use of a categarical exemption(PRD 21084 and 14 CCR 15300.2). Reasons why project is exempt. Class 1 exemptions include the a�eratic�n, repair, maintenance, ar minar alteration of exist'rn�public facilities. The project will involve the re,placernent of existing fencing materia�s anly will serve the same purpose as the previous fencin�,and will result in r�o expansian of use.The praject has been xeviewed for sensitive resources and v✓ill nat have a si�nificant effect on biolo�ical or cultural resources such as threatened or endangered st�ecies or their habitats, sensitive ve�;etation communities, tribal lands, or tribal cultural resaurces. The pro�ect has n�potential to have a signifieanti effect an the environment. Lead Agency Cantact Person;Mieke Sheffield Telephone: 530.225.4889 If Filed by Applicant: 1. Attach certified docurnent of exemptian finding. 2. Has a notice o£`exe,�p�ian been,f�l'ed by the p�tblic agency appxoving the project?X'Yes ❑No � $ � f r � � f � �S ,� u wx r� „ ,� _ . . i =' a. ... .�, ��yI18�llI'F.': ��'` � � � M..,i_ �'�� i ��`.� ', ��"� �`d�G= � � ,'t - ,�° ."°.` t� , g Title: Associate Environrnental Planner �°` �Signed by Lead Ageney Date received for filing at QPR: ❑ Signed by Applicant BID TABULATION FOR: REU Eastside Road Valve Yard Fence Replacement Bid Schedule No.: 5603 Hiqhwav Specialty ENGINEER'S EST Rav Excavatinq Auner Excavatinci Inc Companv, Inc. 6/12/2025 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Water Pollution Control LS 1 $1,760.00 $1,760.00 $7,500.00 $7,500.00 $4,508.50 $4,508.50 $4,000.00 $4,000.00 2 Fence (Temporary) LF 280 $16.50 $4,620.00 $12.50 $3,500.00 $21.00 $5,880.00 $8.95 $2,506.00 3 Fence (Remove) LF 210 $27.50 $5,775.00 $10.00 $2,100.00 $24.00 $5,040.00 $27.00 $5,670.00 4 Fence (Frame) LF 200 $110.00 $22,000.00 $111.00 $22,200.00 $101.00 $20,200.00 $210.00 $42,000.00 5 Expanded Metal Panel (4'x 8') EA 60 $440.00 $26,400.00 $529.00 $31;74U.�0 $579.00 $34,740.00 $750.00 $45,000.00 6 Barbed Wire LF 435 $16.50 $7,177.50 $10.00 $4,350.00 $4.50 $1,957.50 $5.00 $2,175.00 7 Concertina Razor Wire LF 220 $11.00 $2,420.00 $16.50 $3,630.00 $12.75 $2,805.00 $21.00 $4,620.00 8 Bollard (M-50 Crash Rated) EA 11 $7,700.00 $84,700.00 $8,910.00 $98,010.00 $9,411.00 $103,521.00 $9,950.00 $109,450.00 9 Bollard (Standard) EA 4 $1,100.00 $4,400.00 $1,875.00 $7,500.00 $1,483.00 $5,932.00 $1,600.00 $6,400.00 10 Gate (Driveway 18') EA 1 $4,400.00 $4,400.00 $2,500.00 $2,500.00 $2,257.00 $2,257.00 $4,750.00 $4,750.00 11 Gate (Pedestrian 4') EA 1 $1,650.00 $1,650.00 $2,300.00 $2,300.00 $1,702.00 $1,702.00 $4,000.00 $4,000.00 12 Curb & Gutter(6") LF 70 $115.50 $8,085.00 $268.00 $18,760.00 $275.00 $19,250.00 $235.00 $16,450.00 TOTAL -CONTRACT ITEMS $173,387.50 $2�4;{�9Q.tJ0 $207,793.00 $247,021.00 CR Fence Com an ' Avera e ' UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE 1 Water Pollution Control LS 1 $1,500.00 $1,500.00 $4,377.�3 2 Fence (Temporary) LF 280 $5.50 $1,540.00 $11.99'I 3 Fence (Remove) LF 210 $30.00 $6,300.00 $22.75 4 Fence (Frame) LF 200 $150.00 $30,000.00 ' $143.00 5 Expanded Metal Panel (4'x 8') EA 60 $980.00 $58,800.00 $709.50 6 Barbed Wire LF 435 $7.50 $3,262.50 i $6.75 ' 7 Concertina Razor Wire LF 220 $33.00 $7,260.00 ' $20.8� ' 8 Bollard (M-50 Crash Rated) EA 11 $12,500.00 $137,500.00 ' $10,192.75 9 Bollard (Standard) EA 4 $1,100.00 $4,400.00 $1,514.50 10 Gate (Driveway 18') EA 1 $10,000.00 $10,000.00 i $4,876.75 ' 11 Gate (Pedestrian 4') EA 1 $4,000.00 $4,000.00 $3,000.50 12 Curb & Gutter(6") LF 70 $1,223.58 $85,650.60 ' $500.40 Average bid TOTAL -CONTRACT ITEMS $350,213.10 ' $252,2�9.28 Shaded areas indicate corrections made in accordance with the Special Provisions. 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