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HomeMy WebLinkAbout _ 4.11(f)--Award RFP Bid Schedule No. 5577 Construction Inspection Services � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 3,2025 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(� Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs t7�reetcsr 5f2?t2t}`?:� te�r� , ;� � �:r ��'?7r'?C}?� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(f)--Award RFP Bid Schedule Number 5577 and authorize Execution of Consulting and Professional Services Contract for Construction Tnspection and Materials Testing Services for the Eastside Road Brid e Over Olney Creek Project Recommendation Authorize and approve the following actions relative to Request for Proposals (RFP) - Schedule No. 5577 - Construction Inspection Services and Material Testing Services for the Eastside Road Bridge Over Olney Creek Project(Project): (1) Award RFP to Mark Thomas & Company, Inc.; (2) Authorize the Mayor to execute a Consulting and Professional Services Contract for a not-to-exceed fee of $886,111.38 with Mark Thomas & Company, Inc., to provide Construction Inspection and Material Testing Services for the Project; and (3) Authorize the City Manager to approve Contract amendments not-to-exceed$50,000. Fiscal Impact The Eastside Road over Olney Creek Bridge Project (Project) is being funded by tiwo sources which consist of the Federal Highway Bridge Program (HBP} and the City of Redding (City) Citywide Transportation Impact Fee Program (TIF). The HBP will fund 88.53 percent of the project while the remaining 11.47 percent will be through TTF. Since the bids were higher than the engineer's estimated cost, staff will be working with California Department of Transportation (Caltrans) to obtain additional HBP funding for the project. Staff anticipates the HBP to fully fund its share of the project total costs based upon previous experience with other bridge HBP funded projects. Until those additional funds become available, the TIF wi11 cover the costs above the estimate. Any additional I�BP funds will be presented and budgeted in a separate resolution. Report to Redding City Council May 27,Z025 Re: 4.12(f)--Award RFP Bid Schedule No. 5577 Construction Inspection Services Page 2 Alte�^native Action The City Council (Council) could choose not to award this contact, in which case, City staff would be required to manage construction inspection and material services. This would require either consultant services to be solicited for other capital work or reduction in the City's capital program delivery. Background/Analysis This project includes the replacement of the Eastside Road bridge over Olney Creek and the rehabilitation of the approach roadway. The work wi11 include removal of the existing bridge in stages, construction of a new bridge over two summer seasons, construction of retaining walls, sidewalk, curb and gutter, utility relocation,roadway construction, and other miscellaneous items of work. The project is currently recommencing construction activities after being in a long unanticipated project suspension. The City's engineering staff will be overseeing approximately 20 projects this construction season and there is insufficient staff to provide construction inspection for a project of this magnitude and complexity without affecting the delivery of other projects. As such, consultant support is required. CONSULTANT SELECTION PROCESS In March 2025, a formal Request for Proposals -No. 5577, outlining the specific scope of work, was advertised. Proposals were required to include a scope of work and proposed fee. Proposals and fee schedules were received on March 28, 2025, from three firms. A review and selection panel were formed with members from the Public Works Department. Based upon proposal review and experience, the panel ranked the firms as follows: FI12M RANK Mark Thomas & Company, Inc. 1 Ghirardelli Associates 2 TRC Engineers, Inc. 3 Proposals were evaluated based on their understanding of the scope of work, ability to meet the proposed schedule and maintain the project budget, experience and qualifications of the proposed staff, ability to work with staff, project approach, familiarity with state and City of Redding procedures, and geographic location of the team. Applying the criteria to the proposals, the selection panel determined that Mark Thomas & Company, Inc. (Consultant) was the best qualified firm to provide the required services for this project. Report to Redding City Council May 27,Z025 Re: 4.12(f)--Award RFP Bid Schedule No. 5577 Construction Inspection Services Page 3 Following the evaluation and ranking, the consultant's proposed fees were opened, evaluated, and negotiated to include reasonable costs based on the scope of services as we11 as previous similar projects cost comparisons. The consultant fee is estimated and the contract will be for actual work performed. However, staff recommends the approval of an additional $50,000 in contingency reserve. Contingency funds may be necessary due to unforeseen project issues including potential claims. If this reserve needs to be utilized, a contract amendment would be negotiated with the consultant and the contract would be modified with approval of the City Manager. This contract has been approved as to form by the City Attorney's Office. Environmental Review This activity is not a project as defined by the California Environmental Quality Act (CEQA), and no further action is required. On February 6, 2018, the Council adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring Program (MMP) and approved the project, thereby satisfying the requirements of the CEQA Guidelines Section 150'74. On March l, 2018, Caltrans determined the project is categorically excluded from review under the National Environmental Policy Act, pursuant to 23 CFR 771117(c): activity(c)(28) - Bridge Replacement. Council Priority/City ManageN Goals This agenda item is a routine operational item. Attachments ^Project Location Map Contract Caltrans NEPA CE_Eastside at Olney Bridge 3-1-2018 Previous Staff Report 5-17-2022 Previous Staff Report 2-6-2018 ' =__� I ' � ; � � --_� � � ; - ______ _ �, ---____ ! __ � ---______�� � -_______�I � � , ___�; .� � � — — _-��i� - �,���E�' ° ' --_ �,i � r– s e �' � � =i i � � i �� � - � W � PROJ CT , �, LOCA ION --- -- ;; o I `NEY�%p�, � F�r � J EL _ LN �I � � - _ � - -� � I � I � Np TH DR ' S DR RMET - __ l I _ _ _ _� - - _ -- - I __ -------J S A D _ _ - _ __-- - -- --- -- -- - _ E S __ � �---- • . ----- --� - -- - _ _ --- --- i i � I � � _ _� I 1 J _ �_�_Z��1 ��� �O� CITY OF REDDING EXHIBIT A � EASTSIDE RD AT OLNEY CREEK BRIDGE � , i �f � PUB�IC WORKS REP�ACEMENT PROJECT �,¢t'���.�' DEPARTMENT LOCATION MAP t�CC�3+,TT��TI.�TI�t� A���} �' +C�����IC�I'��k� S���TIt��� C�t��T . �'� ""�I*�' �'�[ A�L���I�T+�C�.��a��"�".�►1�+�� '�' �S �'+C��i`�'�t�,t�"T ����'car��r��t"� is ��d� �� R�c�di��, ����f���i�, E�� �;�d ���w��� �he C"i�� c�� ���di�� ��fr�'���°���� � rt� i�ipal �e��c�r�t��n, � l��r� �"�Zc�rr��s � �`�arr�p �r� In�. ����'��s��� �"�� ��c►�i��tiv�l� ��� ��l'a�ti�s" ���i�ic�u���y �: "����>� ��r t�� �a��p��e c���c�n��r�zc���� ��s�a���i�n d �����i� ��sti��s� ic�� �€�r������t�i���c��� �r����t�����31��y�re���'rc��e�t, �� ��,�, �i �c��rc� r�� �r�e���� �'t�r ��yrt���� f�r pr�r�'��s�c►r��� s�r�i��s �r�avi��� ���t��r t�� ��r����nt is��s���r��r��s �rr���h�LJ����d St���s �}�� �n�z�t��'T��rz���r��tic��a ����.��,t�c��s�It�r�t d�si���tt��a���c� ���st���r�s���si���i���"ca���a�p�c��i��ca�������i� p�c�f�������.�s�r�i���rer�u�z��d ��{�i��c�����t� ' s�r�� �c�r�ditic���s�t���h i� ����;c�n�r��t. �'�C?"�', �`�� �'t� � ��� F'�rti�� sca�r�n t �i �gr��, �c�r ��c�d ���sid�r���crn h�z��ay �..��c��rt�s����, �`������: ���"�"�C�1� �. ������TA�.'N�"��R��+��:� �;. �ti�,��c��cr�h�t� ��r���ca��itiar�����t fe�r���r�this�c�nt������c��s��t �s���i�p���ic�� te� ��t� t�e s�rvi��� c��sc���d ir� ���i��� �,� ��t��h�c� � ��ccr�c�r���d ��r�i�. �`c���c�l��� s��l� ��c��ic����e �� �c�� �t �� tir��, ���.c� d i� t�� �n �r s���i��d ir� E��ibi� ,�. ��l ��r�s��t � p�rs� �� l�s��� a�s ;������s c��'t�� prc������� �� t�� ������� �x��bit� �h��� r��n�ir� �� pr�j�c� l�s� pri�� ��pr���� �`c�r �h� �� �� i� p���c�nn�� 1�as b��n��� ��d b�E�ity'�C��sntr���� ���ni�is���t��. �. �`�i���a����a� s���� s�3�znit�rc���������t�r���� ���sfi c���e�rr�c��t�� �'�c��s�c��r�ss ���r�rt ��Zc���c� �� s���z�z�r�t�� d���il�c� fc�r t�.e t����a�t �.d�nini�tr�tc�r, �� r�u�ed �� ���tic�n ��:�,�c�. ����t�r�nir����`�",�����t '�is���°�'�s in�tc������t��ti�����d is ca�sci����a��; �� �r��id� �� � i��t�an c��' �n���°z� ��ad���s, a�� �� ���`�`i�~i�n��y �:d�3���s �n� �i�"�c��ti�s c�r s������p�t����r��e�a��a�r���r�d. �. �c�ns��t�nt'� �'rc�j�ct I� �g�r, �s r��t�d i� ���tie�rs 1�3.�:� ��i��l ���� ���h �it�'� t�ca�ir�ct�d�ira�str�.tc���s n�e���tca����aas��a���es�t��t�������c���c�rk. �. 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This c��us���������c���t���� ��c�rzM ���su��c������ t. t�. ��y s��c��tr��� i�t �����s c�f"���,#��)t� �i�t�r�� ���� � r���lt c��`�hi� c��zt���� s���� �c�����r���l t��prc��i��c�r���ti�ul����.��t����c�z���°���tc����.p�����bl�t�s�bc:�r�sc��t�rzts, :�. .�n� s�.bs�itu���a� c�f�u2��t��i�r�����t� a�s� �r� ��p�°��r�d i� i�iz�� �� ��t�'s �crr��r�c� �d �ni��r�t�r�ri��°�c� �h�s�a�t s�f v��r�1�y��e��ab��art�������. �. ���s��t���t � ��� ���cc�r��c��t�r�� sh�,1� p�r��t�i��, th� �t�t� ��'4���if�rr���, d ��� �'������ ��i,����� �.��inis�raticrn ��#�`���."�, i�°�"����°a� ��r�ici����n� f��ds � �s�+� i��is t���t�°��t��c�r�vievv d ins���t���p���e�t�eti�i�i��������s�t���r��sc�n�b�� ��xnes d�ri�g t����r�'c�rt��������ri�ct��`��i���ntr��t in��u�i��r��*���v��d i�s�a��t��� c���d����� is. ���TI+Q��. �`� �'i���A'�`�t�l� Tl� I���;�2;�1E���Z'+C��'+�t3�'�� �,. �h�rrt�t��c�cr����r��r���'�r thi�c�z�t�����vi����b����c�� ����a���s�p�us��i��d�'��a t���� �i�� r�i�n�urs� Cc�n���t � �`car �ct��� �c�s�� {���1���r�� ��.��r ��sts, �rn�l�y��� �a���:�t��tt��.�e�� �r����a�n��t r�r���.� �c�st�,c�v�r���d c��t��r c�ir��t����s�i�� �� by C��,r��u�t � i�����'� ����t��v�c�r�. C�ans��t ��v��I��t b��°�� b�rs�d far ac� � r�,s�� t��� ������ t�� �s���n�t�� �a��� r����� ��p����� b��a�fits; �z-���I, �c����r�a��� r���a�,c��r�x����, d c�t��r�s�irn�.t�d c+�sts s�t�`��th��t�e�pprc��v���c��s��t��t's��as� �'�°c��c�s��,��������d�tic����r�i l���s�r����i�pr�v��ed�'�a�°�����tr�c;t ����ser�t.�� ��a ��r���, i�� ��a�s����r�� �� r��rrz�r�r��d ��r c�v�r���c� ���ts �� � r�te t��t ea����c�� t����'� �pp����� c��r�r�t��� ���� ���f�a�h in t�� f�r��� �'�c��ac����, � �1�� �v��t, th����t�r ��te ���s �l��t � �h �� tn t�� �c��i� �rc� ���t s���i�i�d i� ��� �c�s� �'rc���s�� � �c�r�tr�ct is req���r��, t�� �c��t���t ���� c�r a�t�za� �r��ts r���nn� �a��� �� C�zty s�i��� b� ��j�ast�d by�ca���ac� ���r�e�t t����c� �d�t� t���� g�d u�°e�rk. �'h� irr� �at�� cc�s� �� s���i�`i�d in �'�:r��r��� ����� s�a�l ��a� b� �����d�c�� ���s a��hc�r���� �� �c����a�� �n�r�e�t. �. I���di���n t�t���t�c���b��i����°r����asts�i���il����°�����a�s�z�t�����x�� �'��c�� ���,�3����� T������i f���s��n��j�st�b1��`c�r����� c��'���cc�ri����t, ��ce�t ir���� �a Ittn�and Pr+aCes��cw C :ces�oratra 'F#WR wfiederai�`�sca�t�+� si� ���C�' � �v��t c��� si�����n� c�a�n�� ir� th� scr��e ��w�a� c� s�c� �d�ustr���t �s �n�t�� �y ����r�ct: �nd �r�t: �t ���r�z�tzrs����t �"t�� �������art�tz�� ��d s�zbsis���c� �t�s�� s��� r�c�� ��c��d ��� ��t�s sp��i�iec�ir������aprc���c� C��st�'�c������: �. When mile�tc�n� c�st estimate� are incluc��� in the appr�ove� �c�st �'rc�posal, Cc�nsultant s�all c�btain pric�r written apprc�val for a revised milestt�ne c�st ��timate frt�rn the Contract Administrator before exceeding such cast estimate'. �� �r��r�ss p=��rr����� ��r��� ���n��� ��r�t�.iy �r� ��s ��s�e� �� �� i��� �rc���d�� d a������i��i���a�r��c�sts.�.p��r������i��c���c��sult �'��x��fe��vil��a�i����ad�c� i� ��� rr��rz�th�� p�c��r�ss �r�����ts. �f �c� u�t��t ����� t� �����i� t�� r�q�ir�c� �€��i�r�r��l� it�m� �cc�rc�i�rg �cr t�� �ch��tzl� set �or in the �tat�ment ��`W�r�Cy �i�y shali have the ri�ht to tielay payment or terminate this Contract in accordance with the provisic�ns of Section 3 ``Term and'I'�rrninat��n", F. 1`�TT�payment will be made prior to approval of a:ny wark,nor far any wark perf�rrned �a�i�r t��p�rz�c���l af tl��s�c��tr���. �. l�i� r�t�ir���� �i�l b� h��e� �y Ci�y ��c�rr� pr�g��ss p�y ��ts cl�z� �c�nsc�ltant: � retainage held by Consultant or subc�nsultant� frc�m progress paymez�ts due subconsultants sha11 be pramptly paid in full to subconsultants w�thin thirty (3a) ��l�n��ar��ys���z�th�s��cc�n�u�� �'s wc�r���s�ti�f��tc����y��c�rr����t�c�. ��d���i ��v� ��� ����5.��� ��c��ir�� t��t ��y d���y c�r ��s�����a���r�t ����� '�nt c���� t�� ��Cirt� (�{3�d�ys may t�1��pla�e�rnly for gcaoc�cause and with+�ity's prior written approval. Any violation of this provisic�n�hall subject th�vic�lating Cc�nsultant or subcansultant to the penalties, sanctions and c�ther retnedies �pecified in Section 7148.5 c�f th� Business and Prc�fessions Cc�de. The�e requirements shall r��t be cc�nstrued tc�lirnit or irnpair any contractual, administrative, or judicial remedies, otherwise available tc� the Con�ultant c�r subconsuiltant in the event of a dispute invc�lving late p�yment ar n�npa�ment by Consultant, deficient subcansultant performance; t�r nonc�mpliance by a sube�nsultant, H. CQnsultant wi11 be reimbursed as promptly as fiscal pracedures will perrnit upon receipt by City's Contract Administratar of itemized invoices in tr�plicate. In�oices shall b� submitted na later than 45 calendar days after the performance c�f work far ��i�� �c�r�s��t � �� bil�ir��. �r���i��s sh��i det�i� t�� ��r� p��°�ca �c� �n ���� r�i��stc�z�� d��c� �r�je�t�s ���li�����; ��av�ai��� s��ll �`�I������ �'� �� sti������d fc��fi�� ��prav�d �c�st Prt�pc��a� �r�� �h�l� r�fe�����t�is �c�ntraet r� ��r an� prc�ject titie. Final invoice must contain the final cost and all credits due City ineluding any equipment purchased und�r the provisi�ons of Section 4"Equipment Purchase"t�f this contract. The ;final invc�ice shauld be subrnitted within 60 calendar d�ys after cc�mpletion c�f c�nsultant's wc�rk.Invoices sha11 be emailed to C�ty's accounts payable ��t1���`�l��a�in��.���°�s�: ���.�����i����.��1����������r����€�rw�.���� Ccassu4aing and�*r�fess�as�6 5�rariees�ontracU�C�t�Y�va� afFundin�A�srs ���� � I. 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Y p�rsc�n ���a �"�i�s t�► f��� �h� ��qu�red c�r�i���tic�r� ����� �� s�bj�c� tcr � ����� ������� ��'��t ��s� �� �1{�;{�f��l �n� �zcat �.�z�� t� ���}�,��4 �c�r ����such f��� �. Can�udca�rg a+rst t'zut�sxiaanal vic�s C' cr�cclFkSWA w�e�ieraC�aandsct�rLssas �el�� �� �. ��a�su��n� a.��c� �g�°��s �y s��ni�� t�is�c��u �r��that�Z� ta�s�� s�a�� ��q�zz����.�t t�� � , ��aa��af������tifi�ati�a�b�iz�cl�c��d.�n�11 lc�w�r�ti��s��i��r�tr���s,��ic������� $100,(�0�, �nd that aII such sub recipients shall certify and disclt�se accc�rdingly: SECTIt�N 24. STATE P VAILING WAGE TES A. Consultant shall cr�mply with the State t�f Calif�rnia's General Fre�ailing Wage Rate requirement� in acc�rdance with California Labor Code, Secti�n 1770, and all �'�deral; State,and local Iaws and ardinances applicabl�to the rvc�rk: B. Any subcontraet entered inta as a result af this contract if f�r mc�re than $25,000 for public works construction or more than$15,000 for the alteratit�n,demalition,repair; ar maintenance of publi�works, shall contain all of the prc�visic�ns of this Secti�n. €�. �� pr�v��Ii�� ����s ��ply t� tl�e ����ic�� d�s��ib�c� �n the sc�pe ��' ' c�r�; t� spc��-t��ic�r� d s�.b�i�te�i�e�c���s s��,���a�r�i�i�t�r��d.������iz��a�.�zn rat�s s����� t��I��p ��nt��Ir�d�s�ri�I �����it��s����,���r����i��� in t������i��,�s�� �'r���li�� ��,��I���� ���,�i��a.,����tt°a;1� ��.��x.��. ���r Car�saals+rs��t�3 PrrStesas"orr�i�eruiccs Ccrrttrs 'A c�rF�d t�utadirr�Assia ���� �a7 IN WIfiNESS WHEREOF,City and Cansultant have executed this Contract on the days and year set forth below; CITY OF REDDING, A Municipal Corporation Dated: , 2025 By: JACK MUNNS, Mayor ATTEST: APPROVED AS TO FORM: CHRISTIAN M. CURTIS City Attorney SHARLENE TIPTON,City Cierk By:CHRISTIAN M.CURTIS,City Attorney MARK THOMAS COMPANY,INC. . Ma 21 �I;�� Dated. Y ,2025 ��a�. By; Matt Brogan Tax ID No.: 94-1451490 Attachments. 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CC��+[��"�"�1�1"�sh�li��k�su�����ic�n with r�spec�ti��n��i�b�a�r��rr��sa��ir�rc��ure�nent as t1�e r��i��er�t�r �'����n��dir��.t���n��r���f����r�in�s�a�h���avisic,ns ir��l�din���r�cti�n�fesr��n�ain�li�ra��;pr�vid�c3; ���u���r�t�at,i�t the��r�r�t�C;}I��L��..T��T�a��ttrr�����avc�lv�d i�,�r is�hr�at��z�r��vi��,�€ti�atic�n u=it���i��- app�ica€�t�zr sc���1i���s�res�alt�r�`su���ir��t��r�,C�NSC���'A��T m�y r�qu�st t�e r ipi�r�t�r�t�r irat�such li�i��ti���c�pr�t��t t}��inter�s�s csf tY��St���, �3,iz��s��itica�, GC}��LJ�.,�"AT�t�"��y�����s�th�U�it�d�t�t�s tc��r�t�r i�tci suc�litigati�n tc��rrcat�c���a�i�t�r��ts c�ft�� �Tnit�d S��t��, Crnsc�ttia��ans35��r�f�ssi�nal Secvices Contra���#4Yr��vF�ec�4�und3a��Aasis �c`��� �� �P#"�1'�1����a���'�"it��[ �► � {Ll��+t�'�'�r�1�r����£��:��,� �uri���th���rfc�ram�r�c��f'this�ar�tr�ct,th��C�I�3�t.��..'I°Al"�T,fc�r its�lf,its��si�r���s,��d su��es��r�in£r�t�r��� ��S�r�inaf��r r�f�rr�r� t�a �s ����°C�?1�I5'C��'T`�T�"�`"} a�re�s tc� ��rrsa��� �+rith tt�� fc�l��ac���� �r�n- di�cri�is��tie�� st�t�tt�s������i�c�rati��,ir�c�ud�n��b�t r��t Ii�aiit�d t�: �'�r�i����l�T«�n-l�i�c�ir�i��ta��r�u�h�riti��: +� "f'itl���es�"��5��;��il l�:ig�ts���c��'��3�4 �42��,5,�: �Zf��f���t s�c��,'���tat,2�2�, �rc�hi�i�s ��scri��nira�tic�r��rr����b��is�f r�����c�lt�t°�n�t��t�al��i�ir�},�zr�d��+C�"R P��2�<; � '�"�� C�t���`c� ��lcrcat�c�r� �s�i�t���� ar�s� ���1 �'r�a�� A�c�t�isi�i�ir� Pa�i�i�� ��t c��" 1�?`t�, {4� LI.�.C. � ���31�� {�ra�i�its ur��'air �r�a�rrt�r�t c�f�e�t�t�� dis���c�d t�r c�ht��� pr���� ��s b�er� ac�czir�d �������c�f`�'��cr��c���`���r��-�id�rc��ra�ra� c�prc�j�����; + �°�deral--�id ���h��y A�t�f"����,(�� �I.�.C, � 3�4�t s��,},�Sr�hi�i�s�ii�cr�r�zn�tian c��t�e ��s'ss c�f s�x� � a���i�ri �C�4 ��'th� R���l���it;�ti�r� A�t crf ]9��, ��9 �.�.�': � "7��et s��.), as arrri�r�d�d� ��r��aibi�s discr��in�tit��€�n t�a�b�sis€�f dis�biiitY�;�nd�9 C'�P��t�'7, • �`he��� �i��rirr�ir��ti�r��.ct i��`19'�S; � �n�ed,�42 �S=�.�. ����� �t s��.), �ira�i�its di��ri�in�ti�a�ar�th����is€�f����, * �.irp�rt�r�ci A.ir�ar�,� ���Src�v�m�nt�.�t�f 1��'?,��� �.�.�*. � �'7l, S��tre�r��17I��}, �s�an��acte�; ��Srtahib��s d":s�ri�in�t�t��b���s�t�n r�ce,�r���,���ar,n��i�r��l as����i�,c��°s���, * `�`�t� t�i�il �i���s ��st�r�.�i�a�� �c� af �987; �P� ��C�-��}�}, ��re����r��d th� scc���, �c�v�ra�� arz�i a���i��bi�ity e��°�"it��VI c�f��Gi�ril�i�I��s�.ct c�f����,Th��,��I�iscr�rn�n��i�ri���c�f�1'7���c� ���tie�ra 5�4�fth��eh��ilit��i�r��.ct����7�,by�xpa�d�t��t��de�r�i�i�a���f�h�t�r�t�"prc��rar�s c�r��ti°viti�s"t����lu����l c�ft���r�agr�r��s car�ctivi���s s��'����"ed�r�l��id s���ipients,��ab-t���ipi��ts �r�d�c��tr���e�r�,c�+h�t�er s�ch prt��r�i�s ar�c�iviti�s a�°e�"���r���y f�r�s��d�a�r�c�t�; * T`iti��Ii�t�d i�I c��th�A.rr��ri��n�u�it�t�i�ab�liti����t,whi�h pr�h�bi�di�cr�rr�ir��tiran r�f���ks��i�af �iis��rilit� in t��; c��a�r�tic�n r�����li� ���iti�s, p��s€�� � �r�v�t� tr�r�sp�°rt�tic�n ���t��s; ���e�� c�f publi�����r��nc�c���ic�n, ��d c��t��n t��ti����titi�s��� L3.��t�. �§ 1�131 — �������s itnpl�r��nt�d by��� rr��c��c��Tr s��rt��ic�r�r���a���ic�n�4�t�.�.R�.pa,rt��'���id 3�; « `�'���`ed�r�I�vi�ti�sn�drni�is�ratica�'s��st��di�cr�r�ri���ierr��t�fi�a��{�� [�;�.�. �4�7t23){�r��a�it� dis�rir�a�r��ti�ar��r�t�s�l�asi���r���,�t���rr,r����crr�al c�ra�i�,��d s�x�� + �.��cuti�� C3�e�er ���9�� ��d�r�� ��ticar�� tc� �dd��s� �r��ir�r�r��nta� Justic� in �l���r��� Pe�����tic�r�� �:r�c� �.�w-�n�t��n� �'�p�la���r��, �vhic� �r�sizr�s dis�rir�zi��tic�r� ���inst mir��ri�� pc�p���t�c��� �iy dis���r��in��rc���°a��, p�li����� a�d ae�i�ities �ith�is�r��ac���c���t�ly �igh �nd �dv�r���t�rn�r�����������a�rirc���z���t���ff��t�csr�r�it���i����?c��-�rzec���pc�p���tic��s� • �x���€tiv��t���r 1��66,�rr�ptc�r�i�g�cc�s���a��r�i��s f�r�'er�t���wi�l��irr��t����a��ish&'r��c��r��y; �r�s� r�s�ltir�� ������ �uic� ��, n�ti�na� crri�ir� dis�rir�air��tic�� i�ic�u��s dis�ri��i����c�ri �ec���� crf �.�t°��t��i�r��lish�'��a��i�n�y(�,�'�'�.�"a�r�s�:i���ar�p�i��°���wit�a Ti�t� �I;�cs�z s�itast t��C�z°� �«r�abl� st��s tc��t�sure t��t���'��rst�r�s��v�����rzi�a��'�t��c�ss t�yr�rar�rc��ra.r��{'����d.�.��.at'1���'�t� "�4�C�{�); � �`i�t� ��; �sf t�� �d�c��ic�n .�tn���rz��r��s �� l'�72; as �n���, �v���h �r��i�azts yc�� �rarrt� dis�rir�ir���i�����ca���a���x in��t����ic�n pre��r�tr��e�r��ti�iti����(}�.�yt�,�6�� ��s���a CoresaaPtin�.asrd�etaf�ssacs�€mt Sezvi��Cttnt�ssttF A tv�ed�radFneti�iin�rSssa�. .. .i°"`���` �� ... .... .. ��hib�t A �'a��� �f� ������ ������ ���T��T��'��� �7► P`:�t��"��5���.�.I.� S� �I+��� �t�►�"� ��` ��c��e a��� i��s �'�ar C�'�a�str��c�i����r����������c� ��t�ria�'�`�stir���� i��s fc����e��s��id��t��c� ��-id�� C3�v��{����y{��°����rc+���t � �'i � ..�;: e� ,,a i �= i t �, .� ..��� �:x�,,,a. a� a .... ... . � Z�a ,.:�`�'�. i G�,���,��,t 54>;�'�'tY �����,�tl��,t��� aA,t"�;u�`� �,:�1�&r���,.��;��k��r � � � #�-1>�;�`�, �. �. '?��<��'.,>,r��� n,,a„���. ���.,���tt :�'�r f�i�����,� �.v#; . , v, �.,.3 . ........ ���aav�fhr�r��a�B�l����i�w���������e c���er�ic�s ���r��i�l�a��f�ll�r��ri��or tt�e pl�r�s, k�id���rri�.s�����i��t��r�st i��rtti�i�d ir�y��sr �F��r�d;���e�t��v�c�r��t���r �rc���cis, w� ���i�gr��rr��r�ts��t��l��rc����t���i�y���ir�s�d�f���s�r�d will deliver your project in accordance with t}�e services deficiencies on the part Qf the Contractor; and assist in listed.The backbone of our plan is based upon the Caltran� rnaintaining the praject budget and schedule: Construction Manual and the Local Assistance Procedures �,�,>��rable(s):Comments Ic�g with a placehc�ider for Manual (LAPM); responses Perf�arm�d��r� Ryai����arge ,;r.h���z��'$��ia �f a�{ $,��,Y�k���e�d a��i,��#1 x lY�,�r�,Y��st� J��v�,.a�.��ff��$n�rs�t�� . .. . z � .. ... � � � �� � � .��� �,','�'��:�i,::�3ax �r"�x�.s�"��i�t�.t��;��in��� ��„��.JFs����?t�lts�,�x���?���'�;�,';,,": - Ry��a will a�t�r�d r�gu��rly sch��i���d�c�r�s�ructicsn�t�tus $ meetings to review project schedule, potential change 1n alignment with the LAPM,CASI wiCl cond��ct thorough orders, progress payments, and futurematerial testing reviews of contractors' certafied payrolis, including fringe needs. Ryan will alsc�coordinate with the RE to dis�uss ����fit statements,to ensure campliance with prevailing wage issues that have the potential af ativersely affecting the rates as mandated by the California Labor Code. Ryan will project budget, schedule;c�r product', also interview contractor�ersor�nel to confirm pay rates, traini`ng participatian; and the proper posting of wage and Deliverable(s):Meeting notices; agendas, handouts/ labor information. exhibits, minutes �+�r�`a ,��y:F���r�C�e�r€�� ���5 s��ys a��te������v��h�!I l�bczr��d�r�vis���s�r�d�ri6E ����a R�an�r��C yc���r�� ir�f�rm���a�ar���������. "�`����:,�� ;,��. ������v����,����������a.�#�'< ���i���ar��IP�.w�wiD!r��i�v��rca�r�ss��������r��r��t�r ��ab�ti�s��is����r�c���s��s���s�€�r�����rr��nt�s��c�r��r�ity �+�����r��e�j�c��c��r���e���rn�ac�t����rad��i���n���3�I��� �E����ra��i�:�� �s�����asist��t e�rn�r�r������+�r�ar��r���01���rr�rn�mti��rs i� essentiaL Ryan wilC��rve as a key liaison, utilizing phone Since your prc�ject is'federally funded, CA51 will verify thati calis, emaiis, weekly meetings, and other cc�mmunicati�in contractars are paying the higher of either Davis-Bacan or channels to support the RE and c�c�rdinate efforts between State prevail�ng wages, Other critical labor cnmpfiance the City, Caltrans; and �ther critical stakehalders: These requirements for federally funded pr�jects include cammunication strategies are detailed in this S�ope of disadvantaged Business Enterprise(C�BE) participation, the Services• Federal Aid Training Program for Apprentices, EEO reporting,trucking regulations, and female/minority In callabc�ratian with your RE, Ryan will assist in developing Wgrkfi�rce utiCi�ation. CASI has extensive experience cc�ntingency plans to address potential challenges that could rnanaging these requirements on federaCfy funded projects; delay the project:These challenges may include utility ensuring full compliance and smc�oth prfl�ect execution: delays, hazardous materia(s, permit or enviror�mental concerns,and unforeseen subsurface conditions'. If any c�f D�iiverable(s�: Review of manthly C�BE payments and DBE these issues arise,our team will promptly ncrtify the City'and trucking summary; review of certified payroll and impfement a respanse plan to keep the project on track: documented verification of aIR rates and dates, perforrn and review of EE�interview forms; review af apprenticeship As the primary point af contact, Ryan will manage all form�, track manthfy versus goal. comrnunicatic�n and coordinatic�n with p��yroject constru�tian �,����,���������������� ���� h�4dFi�Y$�ii..,CV§3t �634.�{���@aA..i��y 4.dl,��t���.:�§4JW�1.1in4JY �#�+°�C4A 6A��l�S.: .. . .. . ..... �rc�j�c���s�gr��r�������r��s��€����s��a�l�bsar�ti�a�i�r�d ss��a� �"4:5�`}��Sl�t�f�r ; +���'���b„ � � �t�����'r� } � "� ? �� �k�` t ��' �:�,�..:ti ,.. �.n:�.�u.,:as��es,�t��� �' �l, �'e'���� �4 �k . ��i�r�r���e��}t���r�s�sc�r���t����a��it��cc���r��t�rg �y���u�l���re�t�l��r��i��t������r��t�r`s rri��s��ly��s��r��s �t�k�h�lc����� ��rrv�ittir���r,�r�scau���a�� i�s,�a�iliti��,ar�d �����������u�s�s���c����rir�� r���r��d�c�r��rr��r�s� UP�� against actual observed pragress during constructic�n, Performed ��r: Ryan George Ryan will also ensure that the requested payment aligns with dc�cumented constructidn a�tivity and field observations_When necessary, Ryan will request supporting documentatian frorn the contractor tc�verify the�ccuracy c�f the �x?�i�i�A �'����c��`4 C��"�"� �}�` � I�� +���'�i��'���+C� ��� �'��1�'����C,�T"��� ���'��t���' �"t��T"�° �T ���p�c���e ��es�'�r C��nst ����� ��������nt�r�+� ��������`�'�sti���� ��e��+�r t�����tsic���2.��►� �Bricige fJver t)1�ey +�`reek Project claim. After a thc�r�ugh review, we will provide the City with a acct�rdance with the City QAP.Any failed tests will immediately' formal recommendation on the apprcapriate payment amc�unt. be communicated to the City, alflng with a list c�f correctian items.We will provide material testing services within 48 hours; Each monthly progress payment will include cornpensaCion ���r being requested by the City and a[I material testing for all approved change order work performed during that technicians shall be Caltrans certified_ �eriod. Additicrnally, if applicable under the eonstructian contract, payments for materials on hand but not yet installed Deliverable(s}:Certifications for PEI's laboratory and testing will be accounted for.All administrative deductions, credits; personr�el incCuding resumes; all material test reports filed`with and withhalds, including retentic�n, will be clearly itemized on any retests incfuded;,materiais testing tracking lag. the pay estirnate to ensure fuil transparency: Perfc�rmed By: Ryan George, PEI �eliverable{s�:�ertified progress payment requests; �t��r�tit���I��I��i�a�i s����t�,si�r��d r�vie�ca���?�tr���ear �^a,.i�S "�� � w P �;nb �}} S Y b' r Z ���s fc�r���rt���d��r�tta����o�g��r��rs ������j�� ����� ��x�«rs���h,, ���.����,> ������� ���k�„,�����s,�������;t P� ��d��t.R��r���c���� �����(r��l�r�t�r��Ic���l��v�t�s�������i€��a��m�ra�ir���a��tic�� J iY��..ti���� rS Wt4�, �.,���t.�a:$ b��»' �4�§r���3�1�:',''�F:!„�'Y�{,ir�W���`i,�?�'�d .. � .. . �Li��4.i%t���C3II4d��Ydw9%.sF��0.. C��i..XW.^�l�C#i,rl�&x� Y�V€��i.w����.�Ls�{1�.� ... s��r�d�rcts,�c�rr���in�thc��°r�����q��[i�y sns�a���i�r�s r����r�� P1������� "�t�l�ty Cc��r�lir��ti�r�� �r��3�r�,A��rac�?��d �c�th��cP�nical�x�ert��� and s�ur�d ju��r���t, whi�h Ryar�will Stakehalder Coordination'in the Project Understanding for �pp�y ��a��ardance with Caltrans and local standards ant{ additional details. specificatic�ns: ���i�er�b�����.IJt�I�����ac��c�in��i��#€�� Tc��r�se�re ccarr��Pi�nc�, R�arti v�ill#a��c�rn��ell-v�r���d ir� i�erf� +�r��y.Ry�r�C���r�� �c�r�str�ac:t�c�r��irawir��s,specsf��aticrr�s,��r�tr�ct�c���mer�ts,�n� �1�r�fer�s�c��d����rr r��uir�r-��rrts.��d���c������, F�y�r�v�i�l b� r�s�ar����1�f�r ��d�r�a�dir����rmi��r��1�c����cc�r��i���r�sx , h�t��;����k� ,�.a�;s 1����r������„�� i��r,� ��"���� ��a�w4� 5�����"�C�t��,��P�;C��a Vd���79���1��"t{��1�t?�WC�9�+e f'�14t1�`t��lt"T°9�'Ct��! As requested by the RE, Ryan will review and farniliarize mitir�a�ic�n and prr�tecticar� prc�c�dr�res, and the t�ve���� �rc�jec� himself with project submittals. If needed, Ryan can alsQ schedule; perform submittal reviews for the RE as he has on Qther Each day, Ryan will prepare and submit detailed rep�rts similar prajects. electronieally to the RE documenting the c�intractor's wc�rk Deli�rerable�s):Review of'subrnittal tracking log'and activities, including labor, equiprnent, and materials us�d.Any approved submittals and shop drawings: deviations fr�m the contract;requirements—whether related �erformed By:Ryan �eorge ta materials,installatior� methods, or quality—will be immediately report��to the RE. If necessary, Ryan will issue a 2�c�r��c�c����a�c�����rt����}, ��m�r�i�t�y r�r�ti�ir����5� ����,�,��#�� �,i�}t �����«����,�����9;.� �"�,���"��7��� �t����'���ta���t� ����s��r�r��ir�c����r��ti�����i��.�ca�ai��c�f During construction, Ryan will inspect all the con�tructian ��'��� r��r�r���iIP d���c�r��rc��e�tc�t���i�y up�n r�qu�st: activities for compliance with the prc�ject requirements; Ryan wii(take daily photos and/or videos ta docurnent project verify that ail materials meet the project specificatians progre�s,ensuring an ac�urate and'objective recard of the including the City's Quality Assurance Program{C�AP)and W�,�� p���,rmed. Special attention will be given identify any deficiencies with the contractor's operations; to capturing critical`canstruction actiivities,such as"traffic Ryan will take photo doc�trr�entation af construction switches, change orders, and disputes.All media will be actiVities and prepare daily inspectic�n reports: categorized and uploaded into a shared systern that the The Caltrans LAPM requires impfementation of the City ���Y can access remately. Upon project campletic�n, all rnedia files will be transferred to the City along with c�ther QAP tc�ensure the project is constructed according tc�the project dncumentation: pr€��ect plans and specificafion�: Ryan will assist the RE and ��t�rc�ir�a���ti�l�t�t�C�r�tr��tc���li r�qu�r�d�e��l� ���n e�i#I �a����r��t�r���s�t th�C�E ��s�����s�f������rc�v�t� �r��r����r��l t�s�s ir�a�e�rd�rt��with t���ity'���,Pt���r� s�s�rr��tta�s,ch�����rd�rs,�ncE�F�s:A�s���ra w�rk �r�sp��i�i�d�es�ir�� rr��thc�ds�n+�i�����1�t�r�t r���d���e ��rf�srm�c#c�ric�er�fc�r������ur,t wi��b�sep�rate�y completed and dacumented in the project files for cipcumented in Ryan`s daity report, detaiNng labor, acceptance of the wark. �EI will callect and test a!I materials in �quipment, and materials used. ��hibit.�. �'���3 �f� C(�I�'� +C��` ����►��+t� t�t��T��:��`�1'�C� �.� P��.C��`���1+��AL ��:�i'�'I�'�� �"C��"�' ��' ��c��e���� i��s f�r���str��t��r� ��������at�a�c� ����ri��'T�������� i��s �c��tlhe��s�s�d��to�d �ridge C�ver C7�iney �reek�'raject To maintain accuracy, Ryan will communicate direttly with Ryan has a proven track recard of maintaining safe, complaint- the praject foreman and/r�r superintendent to confirm the free project sites with zero slip-and-fall injuries due ta poor details af extra wt�rk at fhe end c�f each shift.This will be housekeeping,and wilC bring the same level of diligence to documented in a tentative extra work agreement, signed your'project. by both Ryan and the cantractor.The agreernent will then be attached tc�the daily report, serving as verification Mark:Thamas employees are well-versed in CALJOSNA for payment processing by the Office Engineer upan regulatians�nd actively uphold high safety`standards. Key safety submission of an extra work bil(. protc�cols include: This same process will be applied to disputed c�r dairned " Monthly safety meetings cc�vering relevant topics wark, ensuring a clear distinction between contract wt�rk y> �ngoing safety training far employees as needed and any additional or contested work. » A dedicated safety/emergency bulletin board an-site; displaying prajeet-specific safety guidefines and emergency` Deliver�ble(s): baily repiarts, photo documentation, and contact numbers tentative extra work a�reements. � A ccarn�r�h�nsi�e safe�y ri��n��l ca�tlinin��carn�an�p�li�i�s < �� �t��rd���R��r����ir�� �r�t��rc���a��i�� ��ar�v�4�6 c�r�d�����������n��r��t��r�s���ty ir�s�����csn� �°��X��� i,°�,�� ���.��z���� ��;r �.,������*� ,t��zr ��i�g th���6tr�r�s��f�t��h��klist�r�c��ri�l �°�c��r�������E��a �9��s�s��a'1�r�f�c�c�r�tr�sl�r�ci�3�r�dl�r�e�"ir�t��Prc����t �r��c����ar���� s���ty���r�c��i���ri it��v�ry�v����� Understanding far adciitianal detaiis. xi project meeting tc� prt�rnate cantinu�us safety awareness: Qeliverable(s}: fnspector daily canstruction report, rev�ew of Additionally;Ryan can attend the contractor's tailgate safety daily traffic contrQl report, weekly temporary pedestrian ��et�ngs ta further'reinfarce best practices an-site: access forms(if requiredJ, photo documentatfon. �"����+�r�ble(s);Week9y cc�nstruction safety inspe�tions Performed 8y:Ryan George �"erformed By.Ryari George � ,�����q� `? �� ���' ���'��?�� �, �'� �h,�����������",��}�����',�Pn 5}(i� � k ���h�k`� �� �� A�„�5,4 � � h rE � ��,�,..7{t �.� :.v �z$e"3ir�tt� t .. . ti �,.� .� sib�ren .i5. . . ..�ml. �t�ab�,s J' �'R ,'�akae4`���t�'. S�f�ty is����ys�tc�p pr�c��it��r��r�y cea�rs�tu�tit�i� �re�����, �r�c� P9��s������nv�r�r�rr���rt�1/�ermi�s"i��6��Prs�j�ct ��is prc�j�ct pr�s�r���s��ci��c s����y���Il�r���s tF��t rr��ss�b� �Jnc��rst�nd�r�g��ar ad�it�c�r�a�det�ils: dili��r�t�y�d�ir��s�c�. l�ey�af�ty c�s�ssid�r�tic�r�s iraeiud�; 17eliy�rabl�(s}:Review af contractor daily manitor log and >r �aintaining safe vehicular traffic flaw on Eastside Road warker training lags � �r��s�rirtc��a�d�s��i�r��r�d��c��le��fety tk�rc���h tl��prc�j��t �`erformed �y: Ry�n Georqe �i�� �t ��t�c��lCtt��t�c���'��9�3t1"���t��3�7��"�����°�'�UVI��1 5�#���C?�d�'t"54t��tC �t��4r�w����� �x�,� � 3�z�'��;� r�`��������,��i����,� � Rc�4��r�r��ts�t��'�:r���r���t�r's s���-s���fi���f�t��I�r��r�t� �y��s�ri11���iii������s�� ir�����tic����rv�����€�c��rc����� �c��l��f���r��ra����s �€����at:t��i�i��es����I�di��y�r��ara�ic�n�f t�r��i�a�l 1��y�r��bs�rv�s�ny a��ivity ti��t��p��cs�n��fe, i�rtrn�c�i�t� �����c�tct��ar��r���ct r��c�rt,��an w�41 mair�tain��r��lirnir��ry �c�i�ar��uiil��t�k�ri wit6��u�h��it�ti�����rc���ct�v�ar��r�<��e �����"I§s����ir��c��istr�ct�t�r��r�d�v�rk�ith t6��ct��tr�c��r t� pu�lic, ar�d ti��c,ver�ll prc�jec�ir,tegrity; rr���e�r�rrec�i�n��s'��a�w�r9c prc���ess��ai��r����t the end of the project ta ensure timely closeout of your Given the project's high-profile location, Ryan will nelp prajects. Ryan will fo11Qw the procedures outlined in the ensure that the constructian site is consi�tently clean and Caltrans LAP'M. At the compietian of all the wark; we will well-organized. While operating heavy equipment poses coordinate a final waJk-thraugh inspectior�'with City staff ta obvious risks, one�f the most common causes t�f ensure that fhe project complie�with the design intent.We wilf ��ars�r�ac�i�i�ir���sri�s�s a��anr����rrized v��ark�r��.��l���j�� ��s��r�s�r���at e�s�al�tic�r��s��t�t��r��d'ss�t���s t���lairrzs sit�r�e��ac�s sl�p-ar�r����ll h�z�r�s; �rc���ct��c��kers,��d ����r����s��sut: h���s��int��n�s����r����c�ns���it��ar s��rc��andi€�� �g�l�rrera�b����}.�a�n�h�i��,�r�t�r��atice��e�r�rpl�ti�r� �c�rr��ns�r�iti�s, �'r�r�c+rrr�+�+��y.����t��c�r�� �x�i����. �'����c��� ���� ��'������� �����J�'�'��t� �.�� �'�t��'���'��?�I�.L� ��:�'��+�"�� �€��T'�' �'T" S�rs�r��f�e i�c�s f�ar°+C���str��tfc�� �������n���d 1'����r��l'�'�e��i�a��� i���f��°t����;�tsic���2��d �r��d�e C�►�v��r C����y t�;����:�r�����t ti t, , fY�,,,�;��t rg`t�,�'�� ,���u� +4'��#F�3�i,,.,1 ���.,�w, 't�t�`� Ry�n�i�l d�c�mer�t c�ange��lur��r�g �c�r�structiori and �ssist the RE in maintaining those records. Ryan will prepare and provide the �ity as-built drawings by tracking, logging and r�eilir�ir����iar�g�s�t��ta���ratr����dc����si�rtts�n����i�}r�t�g tP��t t��prs�j�ct w�s buif����c�r�i�rig�c�th�d�si�r�plar��.�`�� �s���i4��r��ir��s e�i�l���r����d e��rsng t�� �sr+�c���ss csf t�r� �c�rk c�r�a rr��s���p����et r��irtt��rr�d by t�� ��;�r�d rn��� �v�ila�l��t��t°���i�y at�arn�l��iciri: i���iu����l��s�:��-ka�il� r��lin�'c3r��uin�s Per�e�rrt�+���y:��ar�C��c�r�� �' � yu�-' � � � ti �J'r t��'�§p, 23'r a?`'��z����'tt� i� ��y t k�S't.r . ..... ����;�ur r x ��.y�, �,�x���g`ss,,cr i�a.� � r.�tr, .��r t�Y�� �N�'wilC r�v��w��lc���ie�a����cs�np�ras�tic���6��rr�s�r��di�p�rt�s t�sat�r�sca�mitt�d dur#rr�t���c�ir�sCr��tic��y��ri�ad �r�c� prepare responses far City review:(�ur review wi11 be based nn d�cumentation maintained during the'progress of the work which includes photas, daily reparts; and �c�rr�s�a�r�e3�nc��it�i th��t�ntr�ctc�r.VVhen re��i�er�,�,r� �ril[���ur���at�h��rc���d�r���r�t�e c�an�r�e�d�c�.���n�s �r�fe�l�c���d�nc�ud�nr�tirr���y r�s�a�����,ccrc�rciir���#r�c���id rr�c�n�tcarir�g ca�cl�i�s r�s��r����r��a�r�ti�ra, Itsggir���f c1�Es�s,�r���r���ir���f ci�irr��st��i�s. C���iv+�r��l����w Pr�t�r��i�l�l�ir�r�c�s�d I�ig�,��siti�r� ��p�rs,cast��alys��.��d T�A� �P�rfar �+��y.�y�n��t�rs��,�ri�Li���� �'��� 1 �f:t� ��c��bi� C��'�� �' I���i� � -��J�"T`� � ��i �` ��;��� 1'��.� �� "�`�+��:� t� `T tt�"�" P���i�s�d ���e ar�� �3ii�ii�g�.�t��f�ar C����fr��ti+�r� ���:��+�me���r�c� 11�I�,��ri�i'�'estin� ����i����€��t�����ts������� ��i���i����°t�i��y t�re�k�ra�,��ct �'e��`�b�� �'�s� ����ri �ic�� �st�r�a�te�1 �'���`�r T�s� � �s��as���c�i�n�� i��� ��:�� ��1.3� � �����a�� � �tr����� �S�},p�t� '�`�ta��l�'c���c� �«����� ���5,1��.�� �cat�s: �. ��:i�ir��'+��f������x���c�it�r�������������� �.�ap����d�i�� ����z�i�t�d��t�i� t���c���� �at�������c� ��c�u��. �, �`��s� �t����r�ria�s��e 3 �2(��S �r���tc�ber���5 �� �����s) d Jr�r��2����c� �����ab�r�C����� �e��t�s}, �a� in���ad��� �������c���s ���s � ���c�u�s��r d�y: �. ��s�ae����s� ���zad is�i�v� �a�r 2�}�� ��a �Ia��Q���'T�c��ths�, a���rn� ��hc�u��+�r r�e����i�`r��ed�d. 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Lc�cal gc�vernments ar� tesponsible for app(ying only cc�gnizar�t ag�ncy approve� c�r Caltrans accepted �r�rr��t��i����t�n�����b��r����t�����r�� in . ��r��: ����.�r� �� Titl�*:F��°ir��� �1�L�i�isir�s�[��r�� �� �� r��tur� � [��t���C���ti���ti�� mrt`►1dd� :�3��?�����` Email: mbrogan c"(�,`r�►narkthornas.com Phone Number: {916�381-990t� ��dr���: 7`�� l�r�i��r�i �v�r���,#2t��, ���r�rn�n�cr, i�A����� ��n ir�di�rid��3�x��tati�r��t f���ri�i�1�aff"ic�r�f����ar��ul���t"�t�r stt�ct�nsult�n�°s r�rg��i��tic�r��t�;��v�t�c��ta��r than a Vice President or a Chief Financial tJ�cer, or equivalent, who has authority to represent the financiaf infiormation utilized tcs establish the c�sf proposal for the contract. l,.i����rvi��s���cc�ra��t��s���� rs���d�n �rs��r��� 'rc� �+�e�c�r��r��t: Car��tr�cii�r���r��g�mer�t ��t�ibi�� �'ag���f�� � _,, G��'s#����� ���r�� ��� �� �������������r� ��ific ti f 1 ir �# t i ci � t ��t c����:►��������������#����������������������������������������� c��s����r�ts������.�������,�. ����Tr���,���c�m��r��, ��►�. t�perr�ar��:��n�ul��r�t rr���r�s t�e i��iviau�3 c�r�r�n��(t�r�t�c�vidi���rag��rr��r�r�g ar�d���ig�r��a�e���rv�c�s�� a��rty t�f��c�r�tr��t wit�s�re�ip��nt t�r���ib-re��pier�t�f�"��1�r���ssi�t�t���.l"l��r�fc�r�,t�e lndir�c��cr�t F��#�{�� ���#��c�������biri�d v�ft�`rts p�r��tt ccs�np���ty t�r sub��cfi�ri��. �t����"�C��pS��.���{����. C�r��in�c�F��te. ��t�.�� C}r F4c�m�t3f�ic��at�:; ��d Fi�ld������t�(if applica�t��; ��cilitie��apit�i Cc�st c�f Fvtcrn�y(if�pplicabl�): �.�'� Fisc�l Period:�` Q1/01/2023- 12/3'1/2023 ��is l per��d�s anr�ual t�r��y��r�ppl� blc�� �r�t#r��p�r��d tts�t i�a�6�E�v�a�d�v�ia�p�d{nc�t tFs� ntr�ct p�:�ia�}.T#�lCF2 i�b�sed car�#h� ��n�ul��rst`s sa�se y��r appl�c��tl���o�a�#i����ri�t��nr i�h firs�a��i���t�t� �+f����re�u#a�ly pr�pa�ed by�he c��is�t�#a�t, �h��re rer�`s��aed tt��p�c���sai tes est�bli��r�r�t�i���}f�r th�f��c�l�S�ri�r��s sp�ci��d a�ove�r�e�h�e�e d�t��rnir��d to the bes�t of my knowledge antl belief tha#; • All cc�sts included in the cast proposal to establish the ICR{s}are alic�wable in acc�ardance with the cost principl��af the Fed�ral Acquisition Regulafic,rr {FAR)48, Code�f F�derai Regulatians {CFR}, �hapter 1, Part 31 (48 CFFt Part 31}. � �'h������r�����1�c��s n�st ir������ar�y�t�s���u�as���r��x�c���ty�ar�a����vab��u�r��r t�se�e��t prit��i�����f�� ��R P�r���. • `ft����c�i�rsti�sg tr�atm�nf�rsd billi+��c�f pr�v�i3ir�g vv�g�de#t�ct�s�s�r�ct�ns►s��r►f witfi�c�cir pr�vailirtg w�g� p�licy as either direct labor, indirect c�sts, ar other dire�t c4sts c�n all federalfy-funcletl A&E Consultant Cantracts: y All kno�n material trans�ctians or events that have occurretl su�s�qu�nt t�year-end affecting the consu(tant`s ownership, organizatic�n, and ir�direct cost rates have been discicrsed as of the date c�f#his�ertification, I �m providing the required and�pplicab{e documents as instru�ted on the Finar�ciai Qr�cument Review Requesti f�rm; Fin�nciai Managerr��r�t System: C��r labor charging;job costing, �nd accounting syst�ms meet the stand�rds fc�r�financial reparting; accounting r�cords, and internal control adequate to demc�nstrate#ha#c�sts clairrred haue b�en incurred, appropriately ��cc���t�d f�r,�r�»a�le����1��c�tt��c�r�tr�c#,�r�c�c��»p�y�uit�t������r��r�c�uir�r����s������c�rt��r�"��i�,�� - i�s��������� ,�,�����.w�,�. �"' ��������r�'� . �4��������� ���-� �� ��������� ��r � ������ �1'� ;� . ���-��1���5lic�����t�i��nd��d�r�3 r€�3�s��tet�e��i�ffi�sr�s. � .M Qurfinancial management;system has khe f�llowing attributes: • F�ccount numbers identifying allawable direct, indirec#, and unallcrwable cost�ccounts; • �bility to accumulate and segregate allowabie direct; indireet, and unailowrabl�costs into s�parate cost accc�ur�#s; ��r�i�c��i���f 9�c�ir����`�s:�ts�r��F��:�s��i���;���������i���+�sk�rr� -#n���e����t t��i����,�u��t����+��ti���lir�����n�-�2e��s�a������� 1 �xha��t� Pag��c+f�3 * Abi���y t����U����t���d 5�������������V����d`I��C�C��tS�y���j��t, �,�������d ty��������; a tn��rn��c�r°��r�1�t�r���r����rr i���grit��f�,��n���l rn�n���rr���t�y����t:, � i�ity t�i����ur�t�nd r�cc�rd��a�t���ansi�t�r►t�y�r��t t�a�n��r�cc�sts�i�C���r�in rr�pl��r�c�v�it��AR; � r3���t��r�s�€r��r�d d��ac�r��t��te��sts�illed r��c�r��it�t�a g������I�:s�g�rs�r��i je��c��tir�g s�st�r�;�rs� • ��i1�#y tc��r��t�r�c�st����in��irn�ti���� �tk�cv�et����t��sr�s a�d����r�4��d st�t���q�ir�me��s< �������m�ur��rr��nt� a�r� Cc�r������: 1 also under�tand that failure to cornply with 48 CFR Part 16.3t71-3 c�r knowingly charge unallowable costs t� Federal-Aid Highway Program (FAHP) cc�ntracts may resu4t in possible penalties and sanctions as provid�d by th�` f�a�lc��nring: • ����tie�r���r��d F��n��ti������:�� �`�� ��_�..������ " ��[S����i��A�t �9���,`�"��m� �:�a. ����za����a��—?��, * �����[��t't�����f1�Ci��t��!"1E�C����t—„'�'�$��� '„�.�,���'9�„����t��7 '��C�;� ^� ��t,����"�`�lt����t��,�;��9� ��;��.�.�. ���#_��� ���� ���,i��ir��t�i���"�i����t�t? +�'��t'�C1: • Tc�tal parficipatian amount 246;4'16,771.34 on all State and FAHP contractis f�rArchitectural & Engineering services that the consu[tan# receiv�d in the lasti three fiscal periods: � "�`h�r�����r c�f sti�t��ir��r�i�h t�i�cnr�s�l��rst�ca��bi�sir����i� � � �"e�rs�f ct�n�t�lt�nf`�����ri�r� uvith�8�F"R��rt 31 i� 3Q� ��r� * Id�rs�ify t��ty��af�c�di#s�i�t+���I�v�th�#th��r��tsa�tt�r��ha�h�d��r��m �d{i��p�li b1�}: �sa����ar�t(CR�:u�ii C�I �.� �t��v#���t��idi� (� t��ltrar�s��R,��ss�it C� ������Ac�dit � ���i�r��C���1GF��1t�t3it � J�t����d�r�igr���, �#�f�+�!1�f t�e�bc�v�tc�t��b��t c�f�y kr���l�dg����b�li���r��t��t����e t�vi��v�d t�� �t����I��dul�#es��term`s��tE��t��y������r�i�l��r����r���Py�n����v���1��r�c��r th���d�r�l�r��t�Srir���p��� - t��v�b��r�r�r��v���c��c�rn�ly avit����e��3�.��"���.����e��� . ��$�.���� � *�� ' t���� ���'� �r�c� aE�����3 �t�st��������d��°�4�.s����c�+����s�3�t����n 6�4�r�c��ifga t���1�s�d�rs����tt��t�1�����ttrt�r����i�rt�a� ��sr�n��i�r�c�r��st��r���i�i�d k�y th������lt�r�t. 1��r������r�sa����9���h�t���ts t�at�r��c��°s��ar�t�li�rr�+�ti��i t�� federal and s�ate requirements are not eligible far reimbursement and must be returned to Caffirans: Name:** Rob�rt M. Brogan �;�. Di�isi�sn Manager+F'rincipal Title . � S�grtat�sre: �����.��'��"�,�;���. C����: C�312�12{�2� �'�c�r��*�: ��������-91�(� �o��i���: rrt.�r�g����t��r�c#hc�m�s.�aar� •• ir�d€vi�u�1��e�uti csr�n�n�i��ts�s r c��tt���ctnsa�it�rat's tzr sutaec�r��t�lkant'��r��e�i��titara�t���uei rsc�t�i r�t�an� �� �'ses�det��,�Gl�i�f�ss��z��i��C��s r,�r e�t������nt; a��sas��it���ty ta���c��er�4 t�s�firs��ci�f ir�f�r�°s°satt�i�c�sed taa ��#�b3i��i tts�t inc�ir�et �#rat�: iVcst�: �4th prirr���r�d SubC�n5�l���t��5�ar�i�;s erf a Cc�r�trr�Ct r�U�t Gc�mpiet�t��ir c�wr�fe� S:. C�Itr�nS�rill rsc�t process lo�ai ager►cy's inv�ices until a complete form is accepted and�pprt�ved by the Indepentlent dffic�c�f �,udits and Investigatic�ns: ��r�t�s�����€����i�dir�:c�C��t��s��4��r��r�i�E�r��n�c�e���t:��st�.�r� ��r�����s�cf�����c��a����its�n��r�v��fi�g�ti�n�-6���i��;��,��i'� � �xt�t��t� F�at��tC�oS�3 �s��t�rc� �t i � t P�as�����d��� �s��s° -�3p� ���a d �6'raa�a��sars��lt�nB S+s nsu�t�r�t �2r�d"tier�u t�s�att��+t ��n����nt: ��an�r�ct,�t�r��r�i�tr�tirr���r��� �Ir�c. �rt�;���h��. 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Ensuring all contractors are meeting prevailing wag�requirements and performing regular EEQ onsite intenriews: �xl�ibit� ��g��3�f 2�, �^ ��: ��� ������r��� �J����fir�t���� ���"������������� � i �� � � �r t � � � � � t {Nc�te.If�S�f�Ha�bs�r Irad�rec�t Gerst��t�is��i�rc�ved,this fta �s n�at r�qs�ir�d) t������t�r�t'����I l��g�t�d�r��: �an�r��t A�mir�i�tr�t:v���rvi���, Ir��. 1nrt�t�rt�r��: ��n��l��r��rn+����tt�e irac�ivi�u�!�r��nsul�artt�rc�v��ir���r�girr���ir���nd c����gr�r���t�d��rvi����s �p��}t�f a�csrtt��ct�ait��r��ipi��f�r sub�r��ipi�n#c�f�`�t3er�iE assi�tan��:.`Th�r�fe�r�, th�Cn�ir'�;�t�c��t R���{�} shall not be combined with its parent company Qt subsi�iiaries. [�t�i�`��1��C>��I�e"tt� �I�F��: �c�rr�b���cf E��t�: ��9.4� �� l�c�r�e�ffic�����: �n��i�l�Q� �2���{if�p�lic���e�; F�cilities Capital �ost of Money{if appli�able}: F�scal Perir�d:* 01/�"1/20�3- 12t31/2023 "fii���!��ri��[��nrsc��I t�n�y��r�ppl� b#�����ur�iirag p�r�i�d tts�t th�3�F��r��dev�lcr�d{r��f t�se ntra�t p�r��#�.�"h�1���s b���d�n fh� �tansutt�nt'�tan�«y�ar��ap�i b$��cccau�tirt�p�r�tsd f�r icts�inanci�I s#�t�m�rats�re r�g�larly�r�pared kry th��z�ri�u�#�n�: 1 h�ve r�viewed the proposai to estab�isft an 1CR(s)far the fiscai perit�d as specifiied abdve arrd hav�deterrnined tc�the k�est of my knowfedge and belief thaf: • All costs included in khe cost prapc�sai#cr establish the ICR{s}are alit�wable in acc�srdance with the cost principles of the Federal Acquisition R�gulaticsn (FAFt)4�, Code of Federal R�gulativns (G�R), �h�pfier 1, Part 31 {48 C�R Part 3"I). � 1"h��crst pr�p����d���nc�t i��l�ad��rmy �ts uv�s€���r����r���£y unall�v+�ab����<���tt���c+�t�rri��ip��s c��4� �F��'�c��"�, > �"h��cc�ur�#ing�r��tm�nt anci biilir�g of prevaiiing wag�d�fit�co�ts are��nsist�nt witYr ou�pr�vaiiir�g wag� po(icy as either direct labor, indirect cos#s, ar c�ther direct cost�t�n ail�federaPfy-funded A&E Consultant Con#racts: = A���r���+r�rr����ri�1 tr�r�s����c��«s�r�v��tts t��t h�u�����arr�d����e��a�r�t tc����r�-�n�i a� ��r���h�c�r�s��t�r�t'� �����h��t csr��r�i���ic��,�n�in�i�e���c��t r�t����v�b����isc�cas�d���f t��d�t��f t��s c�rtifi �i��. I�€r�prervidin�t��r�c��ir���r�t����li ble d �r��n���s in�trt����d�ri th��i��r��i�l��acus��r���2��i�w�e���st fr�rrn. �inancial IV�anagement 5y��kem;' CJur labor chargin�,job costing, and accounting systems meet the standards for fin�ncial reperrting, accaur�ting rec�r�is,and int�rr��l��ntrcal ad��uate to demsanstr�#�that��sts c1�im�d haue beer�is��urred, ��prc�pri�t�ly' ���ca�r�t�d�c�r��r��1�� t�(������c��tr��t,��d ca���►t�+�ith�t��f�:c��r�€���uir����r�t�����t f��t�ir��"������ ��r����c� �°��� :� `"���� �.��.�.�����s�r��� ..�M�' t��=��+ ��,3,���' -�'c� ���� C��s��.tv�� � ��:'i °��� °��°'��'�"���. �r���1��pplic�bie�t�te an�feci�r�l rul�s�n�r�gu[atir�ns. t?ur financial management sysfiem has fihe following attributes' • Acct�unt r�umbers identifying aliawabie direct; indirect, and un�lic�wable cost accaunts; • Ability to accumulate and segregate allc�wable direct, indirect, and unalic�wabie�a�ts into separate cost ac�c�unts; ��r�i����,i���:��r,�iR�����ast��r���br���,ci����d�����r��i�t S��t�r�s ..4�sd�p��d�s�t t�#�����f�u�#"s�s�ra��rcr�sts���i����-������d�t�t��� �x�ib�t� �'ag�9�saf�3 • fi,bility to accumulate and se�r�gate atlowabl�direct casts by project, cc�ntra�t�nd type csfi cost; • Intern�l�ontrals to rnaintain integrity of finan�ial management system; • Ability fic��ccounf and record costs consistently and t�en�ure castis billed are in compliance with FAR; � Ability to ensur�anci dernonstrate costs bifEed recancile tc�general i�dgers aead job costfng sy�tern; and • ��i�i�y t��n�t�r��c�st��r�€r�cam����r����u�th��ar�tr��t t�rr���ns�fi���r�!�r�t�st�#�r�quir�rr��nts. �+ba� �+�It"�°f�k����t"Tt�t�� c�t� �+�tt��`�t�t�. 1 also understand that fiailure#o camply with 48 CFR Part 1�.3U1-3 ar knoavingly charge una(Ic�wable costs to Federal-Aid Highway Progr�m {FAHP)contracts may result in possible penalties and sanctirsns as provided by the f�llca�ri�g: � ��r�cti�rr��n€���r��l�ie����fi����' �� ����� c: ��;, � ��1���I�im��ci�u i���� . :�C��'������������"����}�,�� � �����tr��a����r��r�tri�s g���r�lly #���� ���.,�.�:.�������r� ��C�� � ��j�r�e�u��ct-�"��� 'r� .��,_��r��mi�r����i��_ �.1���1� �t�r�#r��� ��tf��c����C��. • T�i�l��rti�i�a�tic�r���c�ur�t ���,���.�� r�i��1��t�t���d�AN�cc�r�tr���fc�r�r���t�ct�r��& �ngineerir���e�vic��th�t th�:�c�r���lt�r�t r��eiv��in t����s�t�r f������ri�d�. m `Th� number raf states in which the c�n�ultant does busin�ss is � m Years c�f consultant's experience with 48 CFFt Part 31 is � � Identify#he type of audits listed below that the cansultant has had perforrr�ed (if appficable): Cognizant ICR Audit � Lc�ea1 Govt ICR Audit p GE��1�R�uc�it � ����r�l t�c�vt����t�d�t � ����r�n�It���t�di� � #}t��c�rd�r�i���d,��rtify��i��th���t�v�tt�t#�����t c���y�n�v���t�g� d���i���r��fh�t 1��v�r�v�i��r���l�� 1������������d�t�rr�i�����t�r����s�t�w�i���r����r���i�;���l�c��r�b���r�d�r����°�d�r�� �t�rir��i�rl�s h������r�r�r�e�������c�mp�y�rit� ��#���� . ��. �������,�.���'�'������s�����r��� �������������d ,��1�ppli��������t���€d����r�l���:��r��r���l�t�c���. ��I�ca���tify th��'��ir�d�r��ar�������������m�i�t�ii�r��f ��r�pli�r����t��t���t�ira���y t�t� r�s�lt�r��. l��r�k��r���n�v�l�s���'tt��i:c��t�t�a�t�r�ntsn�s�m����n��,ri#i�t�� ; f�d�raf��td�t�t�r�t�uirerr��rrts�re not e��gi�sl�f�r r�imbur��rrt�nt�r�d rrrrust b�:r�turr��d tc��altr�ns: N�me:'"* �adeleine�rowley *,;, Presid�nt Title : �i�rtast�r�. �������� ����'� :» L����: fl31��I���� �� t"''� �hr�r���"`: �"��'7��"��4-2f�t}3 �ret��l�*; ����S�i�����r���is�rvi��.��m '*A�n Ent�ivi������ ; t��iu��r frtt�r�cE�l�a� r esi`t��:c��s��t�r�t°�tuu��crh ���1t�r�#`s�rg��i��ti�a��t�t�v�� Ic� r t�a�ra� �ti �'�`�:S�d�rtt,��R�s`���6r��rtci�3 t��iCi r,qr�qc�#��� i.' ca�C�s�tsfts�zity tet r�pr���rrt#h��in��s�€�3 ir�� �#mrsr€c���d tc� ��t�bla��s th�ir�Ic�et �t r�t�. t�+�t�:���prirr��ar�d st�ka�c��s��t�r�ts��p��ti���f��c�r�tr`��t r��as��c�t�pl�#�t1�ei�t��+tr��t�rrns. G�ltr�ns�ri1��s�t prc���ss lc���[�g�r�c�'�inv�ri s c�r�ti1�ce�rr��let�f�sr�i��c���t�d�r����Sprav�d by t��1�►d����rdent t��`i ,c�f A�di���r�� �r►����i���Ic�r�s; �.�rti�c�tsesas t��ii��`s���t���t���s�J�`�r��rs���S�1�r��a�����:���st�rri -l�.d�����d����f#c��+�€r����iis�?�r3 In��s����t���s-��vi����r��l�� �achi��#� F'����i�v�f�3 �cs�t Prca �!1: ��a�t P� �isc�d�"�s �6�st�:� mcsp� �d ���rsra��crc�su�P�r�t �ub��a��aai2�rtt �2�a T3�r ac� n��a�t t ��ns��t�nt: �'�v�ir��r����n ir���r�� ,E��. �rc���ct�fa. ���5-2�9� �c�rstr�ct 4��, �3 �f�t��id��i -��s�id�R�a�t ��7"T i���� �tt��1�t��5 1�1R��"t`'���3�t ClaSsificati�n/Title Name Range Ficsurs Actual Hourly Tokal Rate SENIQR ENGINEER WILLlAM LtJNG $240-$260 5 $ 24(�,OC! '$ 1,2d0:C?0 SS{STAM1IT ENGE2/CNSTR MG 5Ct7TT�OP1G $50-$60 10 $ 52.4i7 $ 524.00 LAB{)RATORY MANAGER GRAIG LbNG $$p-$90 10 $ 86.53 $ $65i30 SST.LRB�RATORY MANAGE NATHAN TREASE $48-$55 20 $ 4$.O8 $ 961,6a PRflJECT MAIVAGER ,4LEX LCSN� $42-$47 20 $ 43.00 � 860:00 PROJEGT MANAGER GABRIEL VAN DE VRUGT $75-$$2 20 $ 7�.92 $ 1,538.4� PROJECT MANAGER CfClNALb TF�OTTER �;90-$140 4 $ 96.15 $ 384:6Q TEGH-CONCRETE ALEX LtJNG $65-$8{1 34 $ 78.98 $ 2,683;62 TEGH-COtVCR�T� TREVOR HALL $65-$80 34 $ 78,93 $ 2,6$3.62 TEGH-CQNGRETE BRENNEIV TINSLEY $�5-�80 34 $ 78.�3 $ 2,683.62 TE�ht-M4t�f� J���CaI�,E��2�AT�# �7�-��{3 $ � 8�.�� � �?`�,a� �`��F°t�F9lkt� �F��4'�V4t��LEF� �7����3t� � � �4�9� � �7�.�t� 1'��t������.�1��, �,�,�X�:��4� �7�«��� �� � �.�t� � 2,f��7`.�� TEGH-SC31LS/AB 7REVt3R HALL $75-$90 24 � 84.90 $ 2,03Z.60 PLANT SAMPLEFt JIM BATTLES $25-$95 15 $ 28.5d $ 427.50 CLEF21CAl. WEND(DFtUMH�ISER $35-$50 4 $ 47.60 $ 190.4Q LABC}R GOSTS Est Total Nours 274 a) Subtofal Direct Labor Cos#s $ 2C7;436.26 �a} Rnticipated Salary Increases(see page 2 for caiculation) $ 766.36 cj 7'tJ7AL t3ltZEC7 LABOf2 COSTS L{a)+(b)l � 21,202.62 Iht�l���°�'"�C3���'S d} �ring�����fit� �(�at�: 2�.f�t�°!� } ��Tcst�6�rir�����sr��frt�[fc)�(�y� � A,��4.�� f� t�verh�ad&G&A (Ftafe: 37.0[l°fa } g}pverh�ad((c}x(fll �, 7,844.97 h} General&Admin (F2ate; 15°l0 )' i)Gen&Admin I(�1 X(h)l $ 3,180.39 �}�"�'�`�L��1i�1����`��35"�S���e}�4g}�(i}� � 1�,��9.3� ����t���� �}�'QT`A�F€�C�G?���[{�}°��l��x 1�ac�d f��: 1�°l� � �>�9.�� 1}CC►NSULTANT'S CJTHER QIF2�G7 COSTS(OL7C)-ITEAAIZE{Add aciditianai pages if necessary) _ Description of ftem t�uantiky Unit Unit Cast Totat Mileage(Current Federal Rate} 700 11�i1e $ 0.70 $ 49(3.p0 PEI Laboratary Gost per attached propased quantity of tests and LS Amount $ 21;210A0 $ 21,21O.Ott 2024/2{�25 rate schedules I)7t}7AL t3THER DIFiECT Gt7ST� � 2'1,7tit},{ttt m)Sl16GC►NSULTANTS'GC?STS{Add addi#ionaf pages if necessary) Sub�rsnsult�nt 1': Subcor�sultant 2t Subconsultant 3:; Subctrnsultant 4: �st}�'C?'t"'AL�UB��i3��1.�`�PiT"S'�t}�T� $ ��t�i�tit� F����t�ra�2� t���`t��'�L t'J�"}��l����tt�T���7�lN��.�lE?iil�dt��tJ��t?�d��fC.TA�#"�5��#}�{m�� � �i,?t?�.Qt? 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"°""'� �;�n�, 9�CC�t 453��tsnx�.p .C'] Categavacaiig+E�em�s�.£`aee�er�i Etuke exearoptiorr.�iS b.t'���"�'1 withln an exempt c6ass.bui it can be seen with certsinty tttaf there as na poss'rbif's€y#hs8 the aetivity may have a signiflaant effecE on€he env�ron�rren€¢CG�15f,1G'f "� . *. ,,.. ,t,.:,..�,.�- Prirrt Narne:Seniar Environmental Pianner ar Em+ironme�tal&as�ch Print Name:Projed hAanager '"��z�.,.. . Chief Sign2ture �����. Dalc Signafure [Ia{�. N . � �,A �""�S 6a �_ In acct�rda�ace�ith 23 CF€i 771.117,a�st#F�as�d an an�x�€ndna8�ta�a af fhis proposai and suppsar�isag information,th�Sta�e fi�s deferrnined that�hi�p€�ojeck: � do�s n��9r�dividually car es�mt�i�f�v�I�ha���s`sg�tifi' rtfi imp��t on tfi���natironra-r�rr4 as defiiraed by N��'A,enu is exciud�d frasn�he reqc�ir�m�ea#s�o pre�ar�an�rsu6re�r�ra��r�t�E�,�����eo�e�t{�A�)or�nerircrnrnee�#al Impact Statement{�IS),�nd � has c�nside�ed us�usu�d circurr�sfanc����arsuar�!ta 23 CFl�771.117{b}. �� � 1�1' A 5 ���A °f t �T`f {�h�c�c€ar�e)- � 2�tl���26:'ihe S#ate h�s d�terr�ein�e�Yh�t�h6s pr€ajec:�has rro signifi�n�ireapact�on fihe�rrvironment as de�n�d kry���€'�,a�€d 4h�t�h�s��r�r��unusua[circ�rrts4arsee�a�desc�bed`an 23��Ft 771.117(b).Rs sa�ch,the pro}ec€is categorieally excHuded�sorr� the reqtsirerrsen4s tc�pr�pare ar� c�r�€S tareder��e�taticsr�ai Es�virc�nmentaE 1'olicy Aet.The Sta4s has been assignsdf and her�hy c��tifi�s�hat it has earried aut�h�r�spans€bitE#y tc�rra�ke this d�termir�atiora pursuant ta Chapt�r 3 of Titls 23,t�nited S�at�s Code, Sectian 328 and a�errsarandrarn�f 4�nders�a€�die�g da�ed�ay 31,2Q16,exeeuted bet�een the FFIW�and the S�ate."�tre ita#e has determined that the proje�t ts�Gat�garicat Exeiusion c�r�der. �23�F�771.177g��:��favi�Y 4�1�_2�_¢ �t'at����e�laGemerat ❑23 GF�77�,�R7(c��:��ti�i�+�e�}4�� ❑��t�s�a�g� �istect irs��p�e������f t�e t'�l!��; �en�F! ��s�si t�a��#�te ❑ 23 11��3Z�: �ased csn an examirsaticar�of kh[s�ropcasal ancf supporting�a�fi�rmation,the�ta#e has determined fhat th�prca�ecf is a C�#egoricai�xcl�asian under 23 llSG 327. 'fh€:�csvirc�nrnental reuiew,eansultatqon,and any other ar.tians reqts�red by�pplicable Feder�i er�virontv�ent�t taws�or�ta6s preajee�are�€rag,car Pt�ve b�en,c�rried€aut by Galtra�s pursuan�to 23 USC 327 and�he Is�ernorandeam af CPradeestanding�atecl December 23.2(716 and�x�cu#�d by F A and Caltrans. ���1��.Jcahr�,��� .�.�. m�r��ca�at, ��AE,[32 _ r F'rir�t�Iarne:Senior EnuirQnm�ntal Planner a€ Print Name:Pra#ect Manager/DLA Engineer Environanentai Pranch Chief ��.� g�� f�,� �,x�.��,�'� "� a ��1,� � ��'"�,a�� ��� .mw,a„�„�� � �� ���� '� �r a��__ �C?at� � Sign� Giate �Si akure _�. � ,� �_�� Cla�e of Ga4egorica(Exc9usian Checkt"sst cc�mpte��an.t�2/26I2{}18 �Iate of�CE2 car equivalent:d2f1�t2tt98 _..—__ � �rsefly iisQ enviranmertal comm�trz�er�ts on coc�4inua�€ora sheefi.Fieference adclitional infarma�ion,as appropriate{e.g.,CE ci�eck��st, additianal studies and desicgn condi��ans}. � � �'agc€�si�2 Sepfers�ber&,2Q17 CATEGORtCAL EXE PTf�DN/CATEGORICAL EXCLUSION DETERMINATIC}N FAR�tI Continuation Shee� o2-sHA-c� gr�a��#sG-o��� g�Ls sosa�oss� Dist:Co.-Rte. or Loeal A er�c P.�fi.IP.�. E.AIPro'ect No. Federai-Aid Pra'sct No. Locai P ` ct ro ect No. Continued fram page 1: The new bridge will rr�eet current design standards and hydraulic capacity needs,The new roadwa�approach wili include two 12-faat wide irauei lanes,8-foot wide shoulders,and 6-foot wide sidswalks on both sides of Eastside Road.The sidewaik on the eas#side ofthe rc�ad will connect to an existing sidewalk in the sautheasterc�eorner ofihe project area.Approach roadwork will extend appraximately 200 feet to the south,and up to 300 feet tt�the ncsrth of the . bridge,Construction of the project woutd require two seasons,beginning in the Spring af 2019,with completion by late Fa112020. The bridge faundation system witl[ikety cansist af spread-faotings supporting the pier walls aa�d cast-in-drilted-hoie (CIDH)piies at the abutments.If CIDH is used,pile driving would nat be necessary;however,driven piles may be needed to suppart falsework.If pite driving is nsad,it wiil accur during the dry summer montl3s when water would likeiy be absent from the channel.If water is preseni during canstructian,a temporary stream daversican using standard culverts and ro�nded fish gravei will be azsed fluring construction.The spread foating will require an excavation of 6 to $feet in the channel,and the bridge abutments will be armored with rock slope protection(RSP}.7'he new abuUnents ' will sit above the flcsw Iine,with twcs p�ers in the channel.Appraximatety 180 cubic yards of°le tan RSF wilt be�alaced around the bridge abutments,caf w�ich apprc�xirnately I6Q cubic yards wili be placed bel�w tlae ordin high water mark. Utilities,ineluding a It�-inch gas�ine and a 10-inch water tine,wilt be relocated from the elcisting br�dge sfructure to the new bridge structure.Qver�ead utilities wili not require relocation.An existing storm drain that ctsrrently discharges into the creek at the n�rthwest camer of the bridge will be reconstreacted through the new bridge abutment. The storm drain w�ll outlet at the nc�rthem abutment and anta the RSP,which wiil dissipate flow ener�y. Staged constructian will be used to bu21d the bridge.Traffic controis,such as a temporary signal or one way traffic comtrol,wilt be used to maintain c fiow through the praject area.Alternative rcautes such as SIZ 2'�3 and Sauth Bonr►yview Road will be ava�Iable during eonstruction.The conte-actor staging area will be located on the abandoned raad extension immedaateiy north of the bridge. Three temporary canstruction easernents wi11 be required far the project.It wi11 not be necessary to acqa�ire Right-of- Way to canstruct this proj�ct. Section"7�onsultafiion with the Nationai Marine Fisheries Service(NMFS}was completed on 12Jt}6l2fl16,with a Letter of Concurrence from the Service far a not likely ta adversely affecY species under NMFS jurisdiction,and no effect to Essent�al Fish Iiabitat.(NMFS#WCR-2016-5904). Sectioro �06 studies dete ined that no historic propert'res will be affected bythis praject. An Environmental Commitments F2ecord(ECR)was placed in the project's fiie on 02J1212�'i�: Page 2 of 2 September 8,2017 � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: May 17,2022 FROM: Ryan Bailey, Assistant ITElVI NO. 4.11(a) Director of Public Works ***APPROVED BY*** �� � � �,.�� � Ry:���E��i��v,,� ' :zsit I��rc:ct�rrt�[' ubls`c 'ark� �,�),f?ti?� �> �p�tt�,C�i ��t t�, ��'1C�t'2{}?°� rbailey@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--Award Bid Schedule No. 5180 (Job No. 2477), Eastside Road over 01ne Creek Brid e Pro'ect and Ado t Bud et Resolution Recommendation Authorize the following actions relative to Bid Schedule No. 5180 (Job No. 2477), Eastside Road over Olney Creek Bridge Project(Project): (1) Reject the apparent 1ow bid by Stewart Engineering Inc. (SEI) as nonresponsive and award the project to the second low bidder Abacus Construction, Inc., in the amount of $3,703,683.84; (2} Approve an additional $567,000 to cover the cost of contract administration and inspection fees and $645,000 for project development costs; (3) Approve $3'70,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of$15,000; and (5) Adopt Resolution approving and adopting the 42nd Amendment to City Budget Resolution No. 2021-078 appropriating $2,056,690 in federal grant funds and $1,380,390 in Transportation Ilnpact Fee funds for the Project. Fiscal Impact The Eastside Road over Olney Creek Bridge Project {Project) is being funded by two sources which consist of the Federal Highway Bridge Program (HBP} and the City of Redding (City) Citywide Transportation Impact Fee Program (TIF). The HBP will fund 88.53 percent of the project while the remaining 11.4'7 percent will be through TIF. Since the bids were higher than the engineer's estimated cost, staff will be working with California Department of Transportation (Caltrans) to obtain additional HBP funding for the project. Staff anticipates the HBP to fully fund its share of the project total costs based upon previous experience with other bridge HBP funded projects. Until those additional funds become available, the TIF wi11 cover the costs above the estimate. Any additional I�BP funds will be presented and budgeted in a separate resolution. The HBP funds being appropriated at this time are currently authorized funds that were not previously budgeted. Report to Redding City Council May 10,ZOZ2 Re: 4.12(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 2 Cost Summar Item Estimated Pro'ect Develo ment Costs $ 645,000 Construction Contract+Contin enc $4,073,683.84 Contract Administration,Ins ection,Testin $ 567,000 Additional Cit Mana er Authorit $ ]5,000 Total Pro'ect Costs $ 5,300,683.84 Pro'ect Bud et $ 5,300,'700 Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Alternative Action Without this project, the bridge will not be replaced, and unsafe conditions for pedestrians and motorists will remain. Tn addition, the City would be at risk of losing federal funds and may have to reimburse project development federal funds spent to date. The City Council has the following alternative actions: • Choose not to award the bid for the Eastside Road over Olney Creek Bridge Project to the second low bidder Abacus Construction Inc (Abacus), determine that SEI, the low bidder, did make adequate Good Faith Efforts (GFE), and award the project to SEL This may jeopardize current or future federal funding if the City is audited and the audit determines that SEI did not perform an adequate GFE. • Choose not to award the bid for the Eastside Road over Olney Creek Bridge Project and re-advertise the project. This action would delay the project; thereby missing the 2022 construction season and potentially requiring staff to update current environmental permits which would further delay the project. Re-advertising the project would, most likely, increase the number of bids received, and there are no guarantees the 1ow bidder will Ineet the project's Disadvantaged Business Enterprise (DBE) goal or that it would perform an adequate Good Faith Effort (GFE). • Provide staff with other direction. BackgNound/Analysis Attached is a tabulation of bids opened on January 25, 2022. The 1ow bid in the amount of $3,539,305 was received from SEI of Redding, California. Because the HBP grant funds are from a federal source, the City was required to establish a Disadvantaged Business Enterprise (DBE) participation goal specifically for the project, and a goal of 19 percent was established for this project. SEI did not achieve the goal, therefore, per federal regulations, the contractor must perform a Good Faith Effort (GFE) to be awarded the project. Staff's evaluation of a bidder's GFE is based on Section 9 of the Caltrans Local Assistance Procedures Manual (LAPM) as well as Appendix A of Title 49 CFR Part 26 of the Code of Federal Regulations (CFR). Staff performed the following process in GFE evaluation for SEI. • Staff received SEI GFE documentation per the specified five days after bid opening. • Staff received a bid protest letter (January 31, 2022) from the 2"d low bidder, Abacus, which did not provide any reasonable argument as to why the City should reject SEI's bid. It simply stated that because SEI did not meet the goal regardless of an adequate Report to Redding City Council May 10,ZOZ2 Re: 4.12(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 3 GFE, SEI's bid should be rejected and the project should be awarded to Abacus, which is not allowed per the CFR. • Staff completed its GFE evaluation and determined that SEI did demonstrate an adequate GFE. • Per LAPM Section 9.8 (Local Public Agency Responsibilities), because the project contract exceeds $2 million and the low bidder did not meet the DBE goa1, the City must submit the low bidder's GFE documentation to the Caltrans Division of Local Assistance (DLA). In addition, the City may not award the contract without receiving a memorandum from the DLA indicating that Caltrans has determined that the low bidder made a GFE. The City submitted SEI's GFE to Caltrans District 2 DLA for review. • Staff received, via email from Caltrans District 2 DLA, a memorandum (March 2, 2022) stating that Caltrans did not concur with the City's determination that SEI had demonstrated an adequate GFE and concluded that SEI did not demonstrate it performed a GFE. Caltrans DLA relies on Caltrans Office of Civil Rights (OCR) to perform the GFE evaluations. • Staff received the Abacus DBE complaint on March 9, 2022. • Per LAPM Section 9.8, because Caltrans did not concur with the City, the City must take Caltrans feedback and re-evaluate the GFE. The City did re-evaluate SEI's GFE and deter�nined that SEI did not demonstrate an adequate GFE for the reasons noted in the re- evaluation and a letter was sent to SEI dated March 21, 2022. Therefore, in accordance with 49 CFR 26.53, the City must allow the bidder/offeror an opportunity for administrative reconsideration as outlined below: 1. As part of this reconsideration, the bidder/offeror must have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made an adequate GFE to do so. 2. City decision on reconsideration must be made by an official who did not take part in the original determination that the bidder/offeror failed to meet the goal or make adequate GFE to do so. 3. The bidder/offeror must have the opportunity to meet in person with the City reconsideration official to discuss the issues of whether it met the goal or made an adequate GFE to do so. 4. City must send the bidder/offeror a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make an adequate GFE to do so. 5. The result of the reconsideration process is not administratively appealable to the Department of Transportation. The City's March 21, 2022, letter to SEI was notification of the City's determination and its right to reconsideration. SEI responded by email on March 21, 2022, requesting reconsideration and on March 28, 2022, provided the City with a written argument that it made an adequate GFE to meet the goal. The City acknow]edged SEPs request for reconsideration and began the reconsideration process as provided in the City's letter to SEI, which was dated April l, 2022. The reconsideration hearing was held on April 14, 2022, and in attendance were SEI, two Reconsideration Officials (Officials), and staff. All parties agreed on the meeting format and presented positions regarding the SEI GFE to the Officials. After the reconsideration meeting, the Officials deliberated independently to make a final determination. The Officials' final determination concluded that SEI did not perform an adequate GFE to meet the DBE participation goal for the reasons identified in the final GFE determination letter to SEI dated Report to Redding City Council May 10,ZOZ2 Re: 4.12(a)--Award BS No. 5180, Eastside Road over Olney Creek Bridge Page 4 April 22, 2022. All correspondence is attached for reference. Therefore, SEI's bid is deemed nonresponsive to the bid solicitation. It should be noted that a nonresponsive bid is not unusual in the industry, and in no way provides a reflection of the contractor's ability to perform the work, nor does it reflect the qua]ity of work or affect the ability to bid on future public works proj ects. The City proceeded to evaluate the second low bidder, Abacus, of Redding, California in the amount of $3,703,683.84. The City reviewed Abacus's proposal and DBE commitment form. Abacus achieved a 23.18 percent participation goa1, thereby exceeding the project goal of 19 percent. Since Abacus met the project DBE goa], the CFR does not require the bidder to submit a GFE, although one was provided by Abacus. Staff recommends awarding the project to the second low bidder, Abacus Construction, Inc. The engineer's estimate was $2,929,351.17. Total project development costs for this project are estimated to be $645,000. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services. This project includes the replacement of the Eastside Road bridge over 01ney Creek and the rehabilitation of the approach roadway. The work will include removal of the existing bridge in stages, construction of a new bridge over two summer seasons, construction of retaining walls, sidewalk, curb and gutter, utility relocation, roadway construction, and other miscellaneous iteins of work. On February 6, 2018, the Council adopted the Mitigated Negative Declaration (MND) and the Mitigation Monitoring Program (MMP) and approved the project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines Section 15074 (CEQA). Council Prior�ity/City ManageN Goals • This agenda item is a routine operational item. Attachments ^Resolution ^Location Map ^Bid Tab ^Mitigated Negative Declaration O1-31-2022 Abacus BS 5180 Protest of Apparent Low Bidder 02-15-2022 Stewart GFE Evaluation Final 03-02-2022 Caltrans GFE Memo 03-09-2022 Abacus DBE Complaint Form 03-21-2022 COR GFE Letter to SEI 03-21-2022 Stewart GFE Re-Evaluation�nal 03-28-2022 SEI Response Letter to GFE Evaluation 04-01-2022 COR Response to SEI GFE Evaluation L,etter 04-01-2022 COR Reconsideration Meeting Letter 04-22-2022 COR SEI GFE Reconsideration Final Determination Letter Title 49 CFR 26.53 Title 49 CFR 26.53 Appendix A Caltrans LAPM Section 9.8 ��n� ; � ��� �����" CITY OF REDDING � ��� ��� , � REPORT TO THE CITY COUNCIL MEETING DATE: February 6, 2018 FROM: Brian Crane, Public Works ITElVI NO. 4.11(c) Director [5-070-050/A-O50-300] ***APPROVED BY*** � � � ��`�"� � _ ��„�^ �,���"""'� ����„, ,u � tr,r,.� ��c ��� ,�� � ��r� H � � � ��� � �i�s� r��r��, ���Sli�� c�r��I)ir� c�r�� � 1F'��1?t?lf� � .� v ��pz�.(`i ���� a�a� � 1�='?�sf�£}l�� bcrane@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(c)--Adoption of Eastside Road Bridge over Olney Creek Mitigated Negative Declaration Recommendation Adopt Mitigated Negative Declaration and the Mitigation Monitoring Program, and approve the Eastside Road Bridge at Olney Creek Bridge Replacement Project as described. With this action, the City of Redding will be in compliance with the requirements of the California Environmental Quality Act (CEQA Guidelines §15074). Fiscal Impact Adoption of the Mitigated Negative Declaration and the Mitigation Monito�ing Program allows the project to move forward toward the final design and construction phases. There is no fiscal impact as a direct result of adopting the Mitigated Negative Declaration, and Mitigation Monitoring Program. Alte�native Action The City Council (Council) can choose to not adopt the Mitigated Negative Declaration. Without approval of the Mitigated Negative Declaration and the Mitigation Monitoring Program, the project would not proceed forward as a City project, as it would be out of compliance with the California Environmental Quality Act(CEQA). Backg�ound/Analysis The City's Public Works Department proposes to replace the existing 30-foot wide, '70-foot long, three span bridge on Eastside Road over Olney Creek. The new 52-foot wide, 86-foot long, three span cast-in-place concrete slab bridge will meet current design standards and hydraulic capacity needs. The new roadway approach will include two 12-foot wide travel lanes, eight foot wide shoulders, and six foot wide sidewalks on Eastside Road. The proposed sidewalk on the east side of the road will connect to an existing sidewalk in the southeastern corner of the project area. Report to Redding City Council January 30,2028 Re: 4.11(c)--Adoption of Eastside Road Bridge over Olney Creek MND Page 2 Approaching roadwork will extend approximately 200-feet to the south, and up to 300-feet to the north of the bridge. Construction of the proposed project would require two seasons; beginning in the spring of 2019, with completion by late Fa112020. The bridge foundation system will likely consist of spread footings supporting the pier wa11s and cast-in-drilled-hole (CT�DH) piles at the abutments. Tf CIDH piles are used, pile driving wi11 not be necessary. F�owever, driven piles may be needed to support falsework. If pile driving is used, it would occur during the dry summer months when water would like]y be absent from the channel. If water is present during construction, a temporary stream diversion using standard culverts and rounded fish gravel would be used during construction. The spread footing would require an excavation of 6 to 8-feet in the channel, and the bridge abutments would be armored with rock slope protection (RSP). The new abutments would sit above the flow line, with two piers in the channel. Approximately 180 cubic yards of%4 ton RSP would be placed around the bridge abutments, of which approximately 160 cubic yards would be placed below the ordinary high water mark. Utilities, including a 10-inch gas line and a 10-inch water line, will be relocated from the existing bridge structure to the new bridge structure. Overhead utilities will not require relocation. An existing storm drain that currently discharges into the creek at the northwest corner of the bridge will be reconstructed through the new bridge abutment. The storm drain will outlet at the northern abutment and onto the RSP, which would dissipate flow energy. Staged construction will be used to build the bridge. Traffic controls, such as a temporary signal or one way traffic control, will be used to maintain traffic flow through the project area. Alternative routes such as SR 273 and South Bonnyview Road will be available during construction. The contractor staging area will be located on the abandoned road extension immediately north of the bridge. Temporary construction easements would be required for the proj ect. An Initial Study (IS) was prepared to satisfy the requirements of the California Environmental Quality Act (CEQA). It describes why the Project is being proposed and the potential impacts to the existing environment. The IS shows that the proposed Project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts wi11 be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include,but are not limited to, biological pre-construction surveys, in-water work windows, impact minimization, exclusionary fencing, erosion control, and on-site plant restoration. Based on the conclusions made in the IS, a Mitigated Negative Declaration (MND) was prepared. The MND describes the project, including mitigation measures, and makes the determination that there wi11 be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, a Mitigation and Monitoring Program (MMP) has been written and inco�rporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the NIND. Report to Redding City Council January 30,2028 Re: 4.11(c)--Adoption of Eastside Road Bridge over Olney Creek MND Page 3 The IS, MND, and MMP documents were sent to the State Clearinghouse for a 30-day public review period before distribution to pertinent state agencies. They were sent to local resource agencies and the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local. newspaper. No comments were received during the public comment period. The City of Redding is the lead agency for the Project pursuant to CEQA. As the lead CEQA agency, the City Council is authorized to adopt the 1VIND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the City Council, a N�otice of Determination will be filed with the Shasta County Clerk's Office and the State Clearinghouse, completing the environmental review process. The IS and MND are available in the City Clerk's office for review. Council Priority/City Manager Goals This agenda item is a routine operational item. Attachments Mitigated Negative Declaration Site Location Map Initial Study(available online) Mitigation Monitoring Program