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Home My WebLink About _ 4.11(c)--Burney Library Roof Replacement, Solar and Generator Addition Project - Reject All Bids � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 3,2025 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(c) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs t7�reetcsr 5f2Ii2t}`?:� te�r� , ;� � �:r ��'?7r'?C}?� mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(c)--Burney Library Roof Replacement, Solar and Generator Addition Project - Re'ect All Bids Recommendation Authorize staff to reject all bids in accordance with Public Contract Code Section 20166 and Public Contract Code Section 22038 regarding Bid Negotiation No. 5469, Burney Library Roof Replacement, Solar and Generator Addition Project. Fiscal Impact The Burney Library Roof Replacement, Solar and Generator Addition Project (Project) is being funded by a Building Forward Grant from the California State Library. The grant funds are only available for specific improvements at the Burney Library. Project bids were opened on Apri122, 2025, the low bid came in at $393,648 and the engineers estimate was $288,560. Therefore, the low bid is over the engineers estimate and the available grant funding. If all bids are rejected, the City of Redding (City) can re-evaluate the project scope and estimate and put it out to bid again. Bidders will have the opportunity to submit bids which staff anticipates would be closer to the revised engineer's estimate and project budget. Alternative Action The City Council (Council) may choose not to reject all bids and accept the 1ou�est responsive bid of$393,648. If the project is awarded to the bidder, the Community Services Department and General Fund will be burdened with funding an additional $105,000 for the contract. Backg�ound/Analysis On April 5, 2022, the Council authorized staff ta apply for Building Forward Library Infrastrueture Grant Program (Building Forward) funding on behalf of the Shasta Public Libraries. In October 2022, staff was notified that a grant was awarded for the Burney Library. These funds were to be used solely for the improvements at the Burney Library, and included the following items of work — UV filter for HVAC, Generator, Roof, Security Cameras, and Solar. Report to Redding City Council May 27,Z025 Re: 4.11(c)--Burney Library Roof Replacement,Solar and GeneratorAddition Project- Reject A11 Bids Page 2 The generator, roof, and solar improvements were combined into a single project, while the security cameras and HVAC work are separate projects, respectively. The budget is very limited for the amount of improvements that are required per the grant, therefore, the City has requested a formal scope change from the program to remove some proposed items of work to help reduce the overall cost at the Burney Library. In addition, the plans for the roof, generator and solar project will be revised to allow for some additive alternates prior to re-advertising. Attached is a tabulation of bids opened on April 22, 2025. The only bid received was from SnL Group, Inc. of Redding, California in the amount of the $393,648. The project plans and estimate were prepared for the City by a consultant. Their engineer's estimate was $288,560. The Contractor's bid is 36 percent higher than the engineer's estimate. The Building Forward grant and the City's General Fund do not have additional funding to contribute to the project. In accordance with Public Contract Code Section 20166 and Public Contract Code Section 22038, the Council has the discretion to reject all bids. Staff, therefore, has determined that the best course of action would be to reject all bids,re-evaluate and re-bid the project. Environmental Review This activity, rejection of bids, is not a project as defined by the California Environmental Quality Act, and no further action is required. Council Prior�ity/City Manage� Goals • Government of the 21st Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Bid Tab ^Location Map Previous Staff Report BID TABULATION FOR: BURNEY LIBRARY ROOF REPLACEMENT SOLAR&GENERATOR ADDITION Bid Schedule No.: 5469 ENGINEER'S EST SnL Group, Inc. 4/22/2025 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 WATER PO��UTION CONTROL PLAN LS 1 $2,500.00 $2,500.00 $500.00 $500.00 EXCAVATE GENERATOR FOUNDATION 2 AND INSTALL ENGINEERED FILL LS 1 $10,000.00 $10,000.00 $6,500.00 $6,500.00 3 REINFORCED CONCRETE SLAB LS 1 $15,000.00 $15,000.00 $16,000.00 $16,000.00 4 ROOF WOOD FRAMING AND SHEATHING SF 774 $22.00 $17,028.00 $62.00 $47,988.00 5 PVC ROOF SF 1320 $28.50 $37,620.00 $50.00 $66,000.00 6 COMPOSITE SHINGLE ROOF SF 4070 $19.00 $77,330.00 $8.00 $32,560.00 7 PV ARRAY RACKING LS 1 $12,400.00 $12,400.00 $20,000.00 $20,000.00 8 GENERATOR LS 1 $52,000.00 $52,000.00 $65,000.00 $65,000.00 9 AUTOMATIC TRANSFER SWITCH LS 1 $6,587.00 $6,587.00 $12,000.00 $12,000.00 10 PANELBOARD LS 1 $8,000.00 $8,000.00 $15,000.00 $15,000.00 11 CONDUIT AND CONDUCTORS LS 1 $22,500.00 $22,500.00 $70,000.00 $70,000.00 12 PHOTOVOLTAIC INVERTER LS 1 $10,045.00 $10,045.00 $20,000.00 $20,000.00 13 PHOTOVOLTAIC PANEL EA 26 $675.00 $17,550.00 $850.00 $22,100.00 TOTAL BASE BID $393,648.00 ADDITIVE ALTERNATE 1 1 METAL TRIM LS 1 $9,190.00 $9,190.00 $30,000.00 $30,000.00 ADDITIVE ALTERNATE 2 1 ROOF HEAT TAPE LF 730 $15.00 $10,950.00 $70.00 $51,100.00 ADDITIVE ALTERNATE 3 1 CONTINUOUS ROOFING RIDGE VENT LS 1 $5,000.00 $5,000.00 $3,000.00 $3,000.00 TOTAL- BASE BID PLUS ADDITIVE ALTERNATE 1,2,3 $313,700.00 $477,748.00 Page 1 of 1 u �• � ov �oo � w TRINITY STREET � H � � � � �� ,, v� a �� J� m SUPERIOR AVENUE PROJ ECT �OCATION EN T STATE HWY 29g E MAIN STREET _______---- � � � N cn Q � � Q J G. � F R��o CITY OF REDDING EXHIBIT A � — 2 BURNEY �IBRARY ROOF REPLACEMENT, � � PUBLIC WORKS SOLAR, & GENERATOR ADDITON t� y� ' �� DEPARTMENT LOCATION MAP '9�,��c� �� I�I��I��Ill�lllll��i��n��,�� mH�� „�„� ��y� q� �� ' CITY OF REDDING �� ;µ �' �� '�m ��W' REPORT TO THE CITY COUNCIL MEETING DATE: April 5, 2022 FROM: Kim Niemer, Community ITEM NO. 4.6(a) �S�ervices Director ***APPROVED BY*** , � � :�� j t�-�t5 ��3 r}:,a�t � -. ,. ..,... .� �:.:: ..��,�..�.,.��r��.�...�'"�"� s� t 1 r �'iin iN7en�cr, ir�rn� �� ,��`vic�s i�cctor��ri�#> ��/1�l2Q�2 �ry�`rp}aun,�n �� n �� 3l^�71�kJ2 �t�, �{��l, i , � � �� t;� rt .,�;, �,�t �° � �� ,yt� " kniemer@eityofr� "��g.o[-g� t q�4�<�, �b�ippin@tityof[-eddiag.org SUBJECT: ��(a)--Authorize a Gr�i��;Application to the California State Library � � l . �x'��r.,,, ,a � , z �� $t, i� b ''t�f��i„ �;'S��,�,, yzt,'} RQCOIYIlYlel2ClCltlO�'��#f i �i 'i t3 �k;{z; rt�iriCj' �f�xr ti31t4 -r i'�}�}i }C}t t �tt}�>�rt� t�{t}4j . t �J� ,��i t4 t S;� t.�3�r f t f :r {�3�tj�{ 1£ ��fft,>�%t xs� Authorize the following relative��},��te Building `��ward Library Infrastructure Program: �(1) Authorize� staff to appl��'��r the Buildin� �orward Library Infrastructure Program ��grant� �administered�bq�the Cal��rnia State Lil�;� 4��' on b�ialf�ofthe Shasta Public Libraries, for� an amount up to�$3,000,��,and � ��,�;�j�`��'� ,'ri"' � s � f 4 „�� t (2) Authorize the City Manag�`�`��',,�`�'��,�'�� all ��'�'��$�?�ecessary to apply for the grant, �„1, ., �� t�f�. � „ �appropriate funds should the grari�`�e aw��,��and ex��j � any agreements necessary to implement the grant if awarded. ``''�` '� '��t�� ,t;,'�71� , �t�,s�Gr t$=��, t ir r 4} �s�tt� 4r �� t�titr �{t� l t( 4� Fiscal Impac�� s' 1�t, �� `r "' r� "` sf tJ(r , t)4 �kjffl}f y7f�� t �tif `,�tt } t( ., �i a��f 7 i t t t t t s itstt��t ,,,i��ft 7rst � iJ�i t�4i ' �� tt�}t� The grant application will request up to $3,000,(�b�`I`}��i`''`'address ��`{safety and other critical �maintenance needs� at the Shasta Public Libraries�. The� grant pra'��F��i does ��',��u�re�� a cost- , sharing match. There is no additional impact to the General Fund��t,��;E;�` ,t,Y${r'`� t t�`��'`�� ,� , k �t k t S tr 11tt �,,nxb.. t y4 r t� r r issn�tt ��yt�3 AZteYnative ACtio�'l z#��;1',�, �r, ,,� �`r�t�"' �t}}jf��r Si' i� i � '��,.,7;d�5 '''!��}7 {�{is.. The City Council (Council) could decline to apply for the funds under this grant opportunity or provide staff with�alternative direction. BackgrountlTAnalysis The Budget Act of 2021 (SB 129) allocated $439 inillion in one-tiine funds to the California �State Library�to��address the life safety�and critical�maintenance needs of�public library facilities �throughout California. �This competitive grant program prioritizes �funding for local library facilities located in econoinically disadvantaged areas �of�the state. The inaxiinuin grant ainount�� per library facili�y i��$10�million. Report to Redding City Council March 30, 2022 Re: 4.6(a)--Authorize a GrantApplication to the California State Library Page 2 Since 2006, the City of Redding (City) has managed the Shasta Public Libraries (Libraries) �under an agreement �with Skasta Countq and the City� of�Anderson. �The �City par�ers with �Library Sqstems��and Services to manage�the library oper�tions at the tkree loca�ions�—Anderson, �Burney, and Redding. The Libraries are well-utilized public �spaces� that take� a fair amount of wear and tear daily. The experiences of�he last few years with wildfires and COVID-19 have� �demonstrated the need to�keep the Libraries open and accessible whenever needed. Staff inembers from the Libraries and the Community Services Department collaborated to identify facility needs and develop� �the �project scope and estimates. All three� locations have eligible needs under this program, including, but not limited to: new roofs �and�solar systems for� �Burney and Anderson, en��ed W filtration for the HVAC systems, back-up generators, and t�t{� �rt� �t� security cam�eras at �z�s,��,s, and new carpet at the Redding Library. Shasta County�has agreed to have th��'��,��Jsubmit an��lement the�proje�cts in Anderson�and Burney, if the� grant� is awarded Thi��,��i-dination will a��the proj ects to be bid together�and hopefull��yield m�ore� �' � '�� , s�,�f� �competitive p��. fr t},,t tt�ti{�, 4 l< l}z lyt t�i t�t�j4 � Taking the re�+��mended action at thi��r�ime will allow the City af Redding to compete for funds �to address��life`��y�;��ty�and�other cri�ical maintenance needs�at the Sha�ta Public Libraries. � � � �, �{;� y�t COl�YZClZ PYlOYl��I;�"��j,�`��VOC��'�� 'j 7`I7t Ji''s;flt{ s i �t �r,,,..t.i i. r � 1 f{<z a ' ��{ �r{,< f �j� tt • Budget and Financial ��agement ��hieve balanced and stable 10-year Financial Plans for all funds." � 't�=`x� ��;x'' } t�'�.�� 4t � y i 3 >; i��' �z tt�r t��t tl�r� � 45 t t ,�� i i�� • Economic Development'�`;,��,��L��,�,�id be��,��,�}�atalyst for economic development t��} � tt �t�4f}x' w � i s � in Redding to create jobs, r�'��f��nt bu,��es ��ttract new ones, and encourage ti 111V0Stffi011t 111 t110 COffiffiUlllty." �','� 4Y� " '��ie, st��`t� r� �`s, 7 i�'t � � i �� f�t�iff�3k1(5t; } �J t� 1 �� t 11 t��1t�� t�� t r�? 1 i �� ti 1.s: 2 �j a ,h� (f j�} r � � t � j�� `f�� J ��r it t tt} 4t�fly� '�y'��, �;4�t7 t}�jr.,� l x } f a}tr4 tt�.,, �� i d U �>,s`�,{�mt��n�1"' , tj t i t:. lt�iY 4 jV i�#r�� i �'� JIt�i7ltti 7{t��Y j��i t �{r . 7 tfx k,,,4,� 1 � i 7�l. �ii�tt£��i ;t frly i i��l i�<' ssti � tisr � ,{ �1�a{t;;�ir�t�t�`' �,`��1 £F'{ t,,,,. �� 1 t�i}l�; 4�,it`d;t��. y t t tkr,�,.:..,,