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Home My WebLink About _ 4.11(g)--Award Bid Negotiation No. 5593 Cape Seal 2025 Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 17,2025 FROM: Michael Webb, Public Works ITElVI NO. 4.11(g) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr (�,°`512t}`?� r5�' �p�i��,C�i �r� �, 6�'1(l�'2{�?. mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(g)--Award Bid Negotiation No. 5593 Cape Sea12025 Project Recommendation Authorize and approve the following actions relative to Bid Negotiation No. 5593, Cape Seal 2025 Project: (1) Award to VSS International, Inc. in the amount of$2,272,120; (2) Approve $300,000 to cover the cost of administration and inspection fees; (3) Approve $60,000 for project development costs; (4) Approve $230,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the eonstnzction management or construction contingency amounts up to a total of$25,000; and (6) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15301(c) — Existing Facilities. Fiscal Impact The Cape Seal 2025 Project is funded by the City of Redding's (City) Streets Division. Project cost components are estimated, and some shifting of the funds may be necessary to balance the project within the approved budget. Cost Summa Item Estimated Pro'eet Develo ment Costs $ 60,000 Construction Contract-�-Contin enc $2,502,120 Contract Administration,Inspection,Testin $ 300,000 Additional Cit Mana er Authorit $25,000 Total Pro'ect Costs $2,887,120 Pro'ect Bud et $ 3,500,000 Report to Redding City Council June 11,2025 Re: 4.12(g)--Award Bid Negotiation No. 5593 Cape Sea12025 Project Page 2 Alternative Action The City Counci] may choose not to award the project or provide alternate direction to staff. If the project does not move forward, the streets will continue to deteriorate and may require roadway reconstruction. BackgNound/Analysis Cape seal roadway surface treatments extend the life of worn pavements by combining a chip seal with slurry seal treatments. The City has utilized this method to successfully preserve residential streets since 2008. This project includes the pavement preservation treatment within various neighborhoods in northwest Redding (see attached Location Map). This project will apply approximately 275,000 square yards of pavement preservation treatment on existing streets, in addition to removing and applying the associated striping and markings. Attached is a tabulation of bids opened on May 29, 2025. The low bid in the amount of $2,272,120 was received from VSS International, Inc., of West Sacramento, California. The engineer's estimate was $2,420,081, Total project development costs for this project are estimated to be $60,000. Project development costs include engineering, environmental, and consultant services (design support). Environmental Review Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines,per Section 15301 (c)—Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. The project will extend the life of the existing pavement and will not result in expansion of use. The project has been reviewed for sensitive resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resourees. The project has no potential to have a significant effect on the environment. Council P�^io�ity/City ManageN Goals • This agenda item is a routine operational item. 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PROJECT �OCATIONS NO SCALE ��F �Eoo CITY OF REDDING 2 CAPE SEAL PROJECT 2025 � � PUBLIC WORKS � - �`� .� DEPARTMENT 4t,��,r' LOCATION MAP BID TABULATION FOR: CAPE SEAL 2025 Bid Schedule No.: 5593 American Pavement S stems ENGINEER'S EST VSS International Inc inc 1/0/1900 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTA� PRICE TOTAL PRICE TOTA� 1 Water Pollution Control LS 1 $5,000.00 $5,000.00 $2,700.00 $2,700.00 $7,500.00 $7,500.00 2 Traffic Control LS 1 $220,000.00 $220,000.00 $210,210.72 $210,210.72 $164,000.00 $164,000.00 3 Polymer Modified Asphalt Rubber SY 274900 $5.10 $1,401,990.00 $4.50 $1,237,050.00 $4.70 $1,292,030.00 4 Micro-Surfacing (Type II) SY 274900 $2.35 $646,015.00 $2.50 $687,250.00 $2.73 $750,477.00 5 AdjustWaterValve EA 33 $1,500.00 $49,500.00 $1,080.00 $35,640.00 $1,000.00 $33,000.00 6 Adjust Manhole EA 20 $1,400.00 $28,000.00 $1,620.00 $32,400.00 $1,500.00 $30,000.00 7 Adjust Monument EA 14 $1,500.00 $21,000.00 $1,620.00 $22,680.00 $750.00 $10,500.00 8 Remove Pavement Markings SF 1726 $4.50 $7,767.00 $8.64 $14,912.64 $4.50 $7,767.00 9 Thermoplastic Traffic Stripe (6") LF 9100 $1.50 $13,650.00 $1.08 $9,828.00 $2.00 $18,200.00 10 Thermoplastic Pavement Markings SF 1725 $13.00 $22,425.00 $8.64 $14,904.00 $12.00 $20,700.00 11 Pavement Marker EA 526 $9.00 $4,734.00 $8.64 $4,544.64 $8.00 $4,208.00 TOTAL-CONTRACT ITEMS $2,420,081.00 $2,272,120.00 $2,338,382.00 Pavement Coatin s Co Avera e UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTA� ' PRIC� 1 Water Pollution Control LS 1 $12,500.00 $12,500.00 $7,566.67 2 Traffic Control LS 1 $152,000.00 $152,000.00 $175,403.57 Polymer Modified Asphalt Rubber 3 (PMAR) Chip Seal SY 274900 $5.52 $1,517,448.00 $4.91 4 Micro-Surfacing (Type II) SY 274900 $2.74 $753,226.00 $2.66 ' 5 AdjustWaterValve EA 33 $1,250.00 $41,250.00 $1,110.00 ' 6 Adjust Manhole EA 20 $2,000.00 $40,000.00 $1,706.67 7 Adjust Monument EA 14 $1,250.00 $17,500.00 ' $1,206.67 8 Remove Pavement Markings SF 1726 $4.75 $8,198.50 '$5.96 9 Thermoplastic Traffic Stripe (6") LF 9100 $2.10 $19,110.00 $1.73 10 Thermoplastic Pavement Markings SF 1725 $12.70 $21,907.50 $11.11 11 Pavement Marker EA 526 $8.45 $4,444.70 $$.36 Average Bid TOTAL-CONTRACT ITEMS $2,587,584.70 $2,399,362.23 I Page 1 of 1 �OTICE t3F EXEMFTItJN T�: 0 Office of Planning and Research FROM: City af Redding 1400 Tentlt Street,Rc�om 121 Public Works I?epartrnent Sacramento,CA 95814 777 Cypress Avenue R.edding,CA 96d0 t � Shasta County�lerk County of Shasta P.C?:Box 990880; 1643 Market Street Redding, CA 96099-0880 Project Tit�e:�e Sea1 Projecf 2025 Pr+�ject Locatian— Specific. Boulder Dr, Peppertree Ln, -Alarnine I)r. Mercedes Ln, St. Thamas Pkv�'Y, Teakwoad Dr� R�sewaod Dr �o�dhill Dt• Waodcliff I3r River Bend Rd Palisades Ave Delta St Arbaret-�tm I)r Coranado St Loma St, Santa Fe Ave, River Rid�e Dr, Bellag;ia Terraee, Stane Canyon Dr, Fantenell Dr, 5tanford I�r, Spirrr►aker L)r Old Lantern Dr Iranwaod Ln at7d sotne adjacent cross-streets. Froject Locafion—Ciiy. Reddin� Praject Location—County: Shasta Description of Praject�_The City of Reddin�proposes a pavement maintenance project on various streets within and near the Lake Boulevard E�st, Lake Baulevard Commercial Center, River Hei�;hts, Rockaway, Blue Qak Terrace, Woadcliff Estates,Bentan,�el Mar,River R.idg;e Park,River Rid�e Terrace,Bel Air Estates,The Vistas,River Park Highlands mostly residential nei�hbcsnc�sods. Work includes sweeping,=grindin�; applying a polymer modi�ed ru6berized chi�seal followed by micro-surfaoing an approximately'274,900 sq�are vards of existing streets; and applyin�traffic stripe and markings. t�ne-way traffic control ar temporary street closures may be required.The public will be notified af the project, l�tame af Public Agency Approving Praject: Gity of Redding Name of Ferson e�r Agency Carrying Clut Project: Tom Semb.Project En�ineer Exempt Status: (check Qne} ❑ Ivlinisterial [Section 21080(b}(l); 15268] ❑ Declared Ernergency [Section 21480�b)(�); 15269(a}] ❑ Emergency Prc�ject [Section 21080(b}(4); 15269(b)] ❑ Statutory Exemptions.�tate code nurnber: ❑ Carnm�an 5ense Exemption(This project does nat fall within an exempt class;but it can be seen with certainty that there is no possibility that the activity rnay have a signtficant effect on the enviranment(14 GGR 1564i[b][3�). � Categorical Exemption.State type and section nurnber: See. 15301{cl,Existin�Facilities � No exceptions apply that wc�uld bar the�tse of a categorical exemptian(PRD 21084 and 14 CCR 1S3a0.2}. Reasons why project is exempts Class 1 exemptions include the operation, repair, rnaintenance, or minor alteration af existin�t�t�blic facilities.The projeet will extend the life of the existin�pavement and will xesult in no expansion af use. The prorect l7as been reviewed for sensitive resources and will not have a significant effect on biolog;ical or cultural resc�urces such as threatened ar endan eg red species c�r tlieir habitats,sensitive ve�etation communities, tribal lands, or tribal cultural resources. The prc�ject has no t�atential ta have a si�nificant effect c�n the environment. Lead Agency Contact Person: Mieke Sheffield Telephc►ne: 530.225.4889 I�Tl��i� �?�'A�1�319G`siBlt; 1. Attach certified document e�f exemption finding: 2. Has a r�otice of exemptior� i�en filed by th,�public agency approving the prc�ject? o Yes Q No , �,M� � � �� f� � � �� w' � � Sigriature« �'' �_ '� �' ,�'.�� ,a �, � �W.�� ate: �ws� � .� � �� . Title: Associate*Environm�r�f�al5t�ecialist 3 �� Signed by Lead Agency Date received for filing at OPR: ❑ Signed by Applicant