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Home My WebLink About _ 4.11(d)--Award of Bid Schedule 5588 Hydrocleaner for WW � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 17,2025 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(d) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr (�,°`512t}`?� r5�' �p�i��,C�i �r� �, 6�'1(l�'2{�?. mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(d)--Award of Bid Schedule No. 5588 for one Hydrocleaner for the Wastewater Utilit . Recommendation Authorize and approve �he following relative to Bid Schedule No. 5588 for �he purchase of one hydro-cleaner for the maintenance of the City of Redding Wastewa�er Utility Collection System: (1) Award bid to U-Rock Utility Equipment Inc. in the amount of $272,424.00 for the purchase of a replacement hydro-cleaner; and (2) Authorize the City Manager, or designee, to approve future pricing adjustments, terms, and policy changes, as needed, up to an additional $20,000.00 for the purchase of the hydro-cleaner. Fiscal Impact Funds are available in the City of Redding (City} Wastewater Utility (Was�ewater) rolling stock account for the $2'72,424 purchase. Alternative Action The City Council (Cauncil) cauld choose not to award Bid 5588 far the Hydro-Cleaner and provide staff alternate direction. If the purchase is not approved, then the Wastewater will continue to operate the existing unit at a higher maintenance cost and reduced reliability. Background/Analysis Wastewater staff maintain approximately 443 miles of sanitary sewer pipes. The nature of the maintenance includes the continual cleaning of sewer pipes to help prevent blockages and subsequent Sanitary Sewer Overflows (SSO's). The hydro-cleaner sends a hose and nozzle up sewer lines and cleans them with high pressure water, averaging around 3000 psi. The high- pressure water removes grease, small roots, and debris from the sewer lines. Report to Redding City Council June 11,2025 Re: 4.12(d)--Award of Bid Schedule 5588 Hydrocleaner for WW Page 2 Wastewater currently operates a 2014 Pipe Hunter %z" Hydro-Cleaner (Fleet #2377) which is scheduled for replacement due to age and serviceability. This unit is used for safe maintenance of all diameters of sewer pipes and is the most critical equipment used in emergency response efforts. Most sewer main blockages can be relieved safely and efficiently with this unit which. aids the reduction of SSO's. The utility receives on average nearly 80 calls per year for possible sewer stoppages. This vehicle responds to calls 24 hours a day, 365 days a year and is able to clear any debris and or prevent possible SSO's. The vehicle has 76,200 miles, over 7,460 engine hours, 4,480 idle hours, and 2,180 auxiliary engine hours. Due to the nature of the work, the vehicle drives to a location, and then only drives minimal distances from manhole to manhole to clean the lines. Though the mileage is relatively low, the engine is running continuous]y throughout the day during operations. Based on the City's Fleet standard hours to mileage calculations, with 7,460 engine hours, this equates to 373,000 vehicle miles. The auxiliary pump, hose reels, hoses, and ancillary cleaning equipment are in constant need of repairs and replacement. Fifteen bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City's website, and advertising in the Recard Searchlight. One bid was received by the City Clerk's Office. The sole submission and apparent low bid was received from U- Rock Utility Equipment Inc. with a total net delivered cost, including sales tax and tire tax, of $272,424.00. Environmental Review This action, the purchase of equipment, is not a project as defined by the California Environmental Quality Act. No further action is required. Council Prio�ity/City Manager Goals This item is a routine operational item. Attachments ^Tabulation of Bids- Bid 5588 � � T Y -�' . ��TY C�F �� µ.��.� - �� 77�7 C�rpr�ss A�v�r��, Redclir�g, CA 96t�C}1 ' := PC� �C�7� ��C�71, I��dt�irtc�, �A 36�J4��6C�7� � �, � F � city�fre�dir�gA�r� �� ,.. INTERNAL COMMUNICATION DATE: May 12, 2025 TO: Michael Webb, Director of Public Works FROM: Tyler Nash, Senior Buyer SUBJECT: Bid Schedule 558$—Wastewater/Sewer I�ydro-Jetter Truck The requesting department shall, l. Write staff report to Council; which shall include a11 pertinent background information, issues, alternatives, departments recommendation, and available budgeted funds. 2. Subject of agenda item shall be "Award of Bid Schedule 5588" Fifteen (15)bid opportunity notices were distributed to potential vendors, in addition to posting the bid on the City's website, and advertising in the Record Searchlight. One (1) bid was formally received by the City Clerk. The sole submission and apparent low bid was received from U-Rock Utility Equipment Tnc,with a total net delivered cost including sales tax and tire tax of$272,424.00. The proposed truck is a 2025 Chevrolet Silverado 6500 4WD with 2025 Sewer Equip Co of America Mode174"7-TK-ECO body. The bid packet submission has been provided to Jim Schmitz and Kevin Garner for further technical review and evaluation. They shall notify you and Purchasing of any irregularities found. Please include Michelle Kemplev in the Minute Traq process for approval, as we11 as pravide her with a capv of vour staff report to Citv Council'. If you have any questions,please feel free to email or ca11 me at (530) 225-4135. Attachment-Bid Tabulation(s) c: Katelyn Edwards,City Clerk's Office Jim Schmitz;Fleet Manager Kevin Garner;Wastewater Supervisor Joshua Vandiver;Municipai Utilities Manager Council Memo#5588 Page 1 of 2 CiTY O�REDDING PUI2CHASING DNISION-'TABULATION i3F BIDS Bid 5588 Furnish and Deliver One(1)4WD Medium-Duty Standard- Cab Truck with Sewer Jet Cleaner Body U-Rock Utilitv Equipment Inc er Bid S ecifications BID SCHEDULE NO. DATE OF OPENING May 12,2025 5588 TIME OF OPENING 3:00 P.M. Qty DESCRIPTION UNIT PRICE Current Model, New, Unused,4WD, Medium-Duty 1 Standard-Cab Truck w/Sewer Jet Cleaner Body per $254,000.00 Bid Specifications Sales Tax 7.25% $18,415.00 Tire Tax $9.00 Other Fees/Charges $0.00 Net Cost Delivered $272,424.00 Cab&Chassis MFG Chevrolet Sewer Body MFG Sewer Equip Co Delivery Time 180 Days Addendums Acknowledged? N/A Council Memo#5588 Page 2 of 2