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Home My WebLink About _ 4.11(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: April l,2025 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(b) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr 3f��12t}`?� r5' �p�i��,C�i �r� �, �,f2:��'2{�?. mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(b)--Award Bid Negotiation No. 5548 (Job No. 5636) Redding Library Floorin Re lacement Pro'ect Recommendation Authorize the following actions relative to Bid Negotiation No. 5548 (Job No. 5636), Redding Library Flooring Replacement Project: (1) Award to Northern Valley Flooring in the amount of$622,840; (2) Approve $78,500 to cover the cost of administration and inspec�ion fees; (3) Approve $32,000 for project development costs; (4) Approve $63,000 to provide construction contingency funding; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15301 —Existing Facilities. Fiscal Impact The Redding Library Flooring Replacement Project (Project) is completely funded by a Building Forward Grant from the California State Library and no additional funding is required. The project budget amount shown in the table below, $798,000, is within the overall amount of the grant awarded to the City of Redding (City). Cost SummaNy Item Estimated Pro'ect Develo ment Costs $32,000 Construction Contract+Contin enc $685,840 Contraet Administration,Ins ection,Testin $78,500 Total Pro'ect Costs $796,340 Project Bud et $798,000 Project cast components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Report to Redding City Council March 21, ZOZ5 Re: 4.12(b)--Award Bid Negotiation No. 5548 Redding Library Flooring Replacement Page 2 Alternative Action The City Council may choose not to award the project and provide alternate direction. If the project does not move forward, the Redding Library will not receive new flooring to replace the existing flooring which has reached the end of its useful life. In addition, the City may not receive reimbursement for money spent and not yet invoiced, and the remaining grant funds may be forfeited. Background/Analysis Attached is a tabulation of bids opened on January 28, 2025. The low bid in the amount of $622,840 was received from N�orthern Valley Flooring of Stockton, California. The engineer's estimate was $635,000. Total project development costs for this project are estimated to be $32,000. Project development costs include engineering, surveying, environmental, and consultant services. The project includes the removal, disposal and replacement of the majority of the existing carpet and vinyl flooring on both levels of the library including the stairs. In addition, the existing book shelving and furniture will be moved and relocated, or reinstalled as detailed on the plans and in the special provisions. During construction, the library will remain open by setting up a small temporary library in the Community Room. Environmental Review Staff has determined that the project is categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15301. C1ass 1 exeinptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project is to replace flooring, replace existing wall base, install transition strips, and relocate or reinstall existing shelving and furniture. Old flooring and debris will be removed offsite for proper disposal. The project is a regular maintenance item and does not involve change of or expansion of use. Therefore, the project has no potential to have a significant effect on the environment and further environmental review is not required. Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tab ^Location Map ^Notice of Exemption BID TABULATION FOR: REDDING �IBRARY FLOORING REPLACEMENT PROJECT Bid Schedule No.: 5548 Continental Floorinq ENGINEER'S EST Hanes Floor inc Northern Vallev Floorinq Companv 1/28/2025 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL Furnish and Install 1 Flooring LS 1 $610,000.00 $610,000.00 $1.Od i $665,727.28 $582,840.00 $582,840.00 $567,336.00 $567,336.00 Move, Relocate and Reinstall Shelving and 2 Furniture LS 1 $25,000.00 $25,000.00 $1.00 $183,272.72 $40,000.00 $40,000.00 $66,000.00 $66,000.00 TOTAL -CONTRACT ITEMS $635,000.00 **$2.00 $622,840.00 $633,336.00 G8�S Carpet Mills, Inc Better Enterprises, Inc. DFS Floorinq, LP Pro-Ex Construction Inc 1/28/2025 UNIT UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL Furnish and Install 1 Flooring LS 1 $496,000.00 $496,000.00 $563,975.00 $563,975.00 $565,250.00 $565,250.00 $731,000.00 $731,000.00 Move, Relocate and Reinstall Shelving and 2 Furniture LS 1 $152,000.00 $152,000.00 $149,590.00 $149,590.00 $152,745.00 $152,745.00 $198,000.00 $198,000.00 TOTAL -CONTRACT ITEMS $648,000.00 $713,565.00 $717,995.00 $929,000.00 **Shaded areas indicate corrections made in accordance with the Special Provisions. Due to error in proposal bidder is deemed non-responsive. � � � � ; ; ; , � � ; } �; �j �3 �� w.... ,..�` � ��.�� ,w � �'� � �..w� �� , ,.� ,�_ �� Redding ` ��} �� Library 1100 ��, Parkview Ave �. � �� .a� � � � �� "„,��"� �"� � ♦ ♦ � l ,,� • � ,,` ~� � r ` � PROJECT Q� LOCATION �� ~� p �� , � �� q�, � :� � � ��r � t�j '`'` �� _ ,..�, f � � � � �� , , � ' � �VF � �.a � , �r �,� �w. � � *� � `� `� �,` gtO ,,�� `�r'�' a z;� �,r��' , - �� ,*•. ��.. f� � ��.{ � m, 4 � �� , ;� §..w ; �y ,� ° "� � ; J /' �r Q'� ,,.,f£k r � �� t t r' �� .. r>.s � r , I 1 * �y � i � � � �� ,,,,;` � � ��. �,.., �. .,, `` ��' � ,' P ' � ? X .�m �„ � � � � � `� ` �:' �`.,. I � �.,y { ...r' �' � �� .�` ,�' r � . � v r �...,,. t , w� o � v � � , , '� ..� �, � � �� a I ;, °�, ; , ; , r „ ., ' „'t � j_ �,� '� t� ,. / �^� �„ °° ,�� ,t j � � �� CITY OF REDDING EXHIBIT A ' Z REDDING LIBRARY v � � PUBLIC WORKS CARPET REPLACEMENT PROJECT � � �� /�� +� DEPARTMENT x '��,�' LOCATION MAP 'I'ICE QF E�EMPTIC}N T+�. `L�Q Office of Planning and Research �ROM: C'ity of Redding 1400 Tenth`Street,R.00m l Z 1 P�tblic Works L>epartrnent 5acramenta,CA 9�814 777 Cypress Avenue Redding,CA 960Q1 0 Shasta C�urlty Clerk County af Shasta P.�`: Box 990880, 1643 Market Street Redding,CA 9b499-0880 Project Title: Reddin L�ibrarv�'looriri�Replacement Pro�ect Project Lacation—Specific.Reddin Lg ibra_rY, 1 l00 Parkview Ave. Proyect Location—City: Reddir►g Projeet Location—�ounfy: Shasta Description af Prt�ject._Tfie Citv of Reddin�(�it��p�oses tc� remove and replace a�proxirr�ately 4$ 775 square feet of flaoring.�(coinbination af carpet tile, viny�lank, and resilient st�ir treads}. In addition the existin¢ wall base wiIl be removed, disposed af and replaced with new material. and new metal transitic�n strips shall be installed in desi nated locations.The project also includes moving and relocatin�;or reinstallin�all existing shelvin�and furniture. Name of Public Agency Apprnving Project: Citv of Reddin� Name c�f Person or Agency Carrying Out Projeet: Carri VandiWer, PE-Pro�eca t En�ineer Exempt Statuts: (check one) (� Ministerial [Seeticsn 21480(b}(l}; 15268] � Declared Etnergency [Sectian 2108d{b)(3}; 15269{a}] ❑ Etnergency Prc�ject[Sectior�210$0{b}(4}; 15Z69(b)] ❑ Statutary Exemptions. State cade number: ❑ Ct�mman Sense Exemption(This project dc�es not fali within an exempt class;but it can be seen with certainty that there is no possibility that the activity may hav�a signtficant ef#`ect on the envir4nment{l4 C�R 156i}1tb][3]): � Gat�gorical Exemption.State type and sectic�n number: Sec. 15301,Existin�Facilities � I"�o exceptions apply that would bar tlie use af a categorical exemption(PRD 21084 and 14 CCR 15340.2): Reasans why pr�ject is exempt: Class 1 exemptions include the ot�eration, repair, maint�nance, or minar alteration af existin� facilities, structures, or equipment involvinQ�ne�ligible or no expansian of use. The project is to replace floc,rin� repla�e existin�wall base, install transition strips, and relocate or reir�stall existing shelving and fi�miture.Old flac�ring and debris will be removed offsite far praper disposal. The project is a regular maintenance item and does not involve change of or e�pansion af use,Therefore, the project has no potential tc� have a si�nificant effect on the environment and further envirc�nmental review is not reql�ired. Lead Agency Contact Person: Mieke Sheffi�ld Teiephone: 530.225.4889 If Filed by Appiicant: l, Aitach�certified doctlment af exemption finding. 2, Has a�r�oti`�e of#exemptior�been filed by the public agency approving the project? a Yes o No , �, � �� ; �� , � .�� g � �-�� n � '" ,w, �v. Si nature: �°�� " �� " � 4'�.� 1 �r�� I�at�.� -;�� w �'�� ,�.�� . � • ,. ��. , Title: Assaciate Envirar�'iriental Planner �Signed by Lead Agency I�ate teceived for filing at t7PR: ❑ Signed bY ApPlicant