HomeMy WebLinkAbout _ 4.11(e)--Update on Emergency Repair to South Street Water Main ER Project � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: February 18, 2025 FROM: Michael Webb, Public Works
ITEIVI NO. 4.11(e) Director
***APPROVED BY***
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mwebb@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.11(e)-Update Regarding the Emergency Work for the South Street Water Main
at Railroad Emer enc Re lacement Pro�ect.
Recommendation
Accept update regarding the emergency work for the South Street Water Main at Railroad
Emergency Replacement Project and, pursuant to Public Contract Code Section 22050(c)(1),
make a determination by a four-fifths vote that there is a need to continue the emergency work.
Fiscal Impact
Project costs wi11 be funded by the City of Redding's Water Utility Division's Fiscal Year 2024-
2025 budget that has sufficient funds appropriated to complete the South Street Water Main at
Railroad Emergency Replacement Project (Project). The estimated total project cost is
$1,040,000.
Alternative Action
The City Council (Council) may choose not to accept the project status report and provide
further direction to staff.
Backg�ound/Analysis
On February 4, 2025, Cauncil adopted an emergency resolution for the project and autharized
the negotiation of emergency contracts. Staff is currently working to develop a design solution
and plans to obtain the neeessary Union Pacific Railroad (UPRR) encroachment permit and
solicit a contractor to perform the work. Staff anticipates construction starting in early Apri1
2025, depending on execution of a construction contract, material availability, and obtaining
necessary inter agency permits. Updates will be provided to Council as the project progresses.
Report to Redding City Council February 13,2025
Re: 4.12(e)--Update on Emergency Repair to South Street Water Main ER Project Page 2
The project proposes to relocate the failed section of 12-inch cast-iron water main and corrugated
steel pipe casing in South Street that is beneath the UPRR tracks by jack and boring a new steel
pipe casing and installing a 16-inch ductile iron pipe. Work also includes water main tie-in
fittings, iso]ation va]ves, asphalt concrete pavement, curb, gutter, sidewalk and other
miscellaneous items.
Environmental Review
This action is not a project as defined by the California Environmental Quality Act (CEQA) and
no further action is required. On February 4, 2025, the Council determined that the South Street
Water Main at Railroad Emergency Replacement Project is categorically exempt from
environmental review under the CEQA Guidelines,per Section 15269(b)-Emergency Projects.
Council P�^iority/City MccnageN Goccls
• Public Safety — "Work to improve all aspects of public safety to help people feel
secure and safe where they live, work, and play in the City of Redding"
Attachments
Previous Staff Report
c � �` � � �
� � � ' � �' � �' ' � CITY OF REDDING
_�,
REPORT TO THE CITY COUNCIL
MEETING DATE: February 4, 2025 FROM: Michael Webb, Public Works
ITEIVI NO. 9.11(g) Director
***APPROVED BY***
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mwebb@cityofredding.org btippin@cityofredding.org
SUBJECT: 9.11(g)--Consider declaring an emergency for the South Street Water Main at
Railroad Emer enc Re lacement Pro'ect.
Recommendation
Authorize the following actions relative to the South Street Water Main at Railroad Emergency
Replacement Project(Project):
(1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City
Manager to negotiate and award an emergency public works contract for the project in an
amount not to exceed$630,000;
(2} Authorize the City Manager, or designee, to approve construction contingency amounts
up to a total of$180,000;
(3) Approve $95,000 to cover costs for project development costs;
(4) Approve $135,000 to cover costs for construction management and inspection fees; and
(5) Find that the Project is exempt from review under the California Environmental Quality
Act Guidelines,pursuant to Section 15269(b)—Emergency Projects.
Fiscal Impact
The South Street Water Main at Railroad Emergency Replacement Project (Project) is being
funded by the City of Redding's (City) Water Utility. The Water Utility's Fiscal Year 2024-2025
budget has sufficient funds appropriated to complete the project. The following table provides a
summary of estimated costs for the project:
Cost Summa
Item Estimated Cost
Pro'ect Develo ment Costs $95,000
Construction Contract+ Contin enc $810,000
Contract Administration, Ins ection, Testin $135,000
Total Pro'ect Costs $1,040,000
Report to Redding City Council January 29,2025
Re: 9.12(g)--Declare Emergency for the South Street Water Main ER Project Page 2
Project cost components are estimates and some shifting of the project development,
construction management, and construction contingency funds may be necessary to balance the
project within the approved budget.
Alternative Action
The City Council (Council) may choose not to authorize the award of an emergency contract,
and instead have staff prepare plans and specifications to award a contract to the low bidder in
accordance with state and local contracting procedures. This would result in the broken water
main remaining out of service through the summer of 2025 and during peak water demands
which could significantly reduce reliability of the water system for City customers and fire flows
in the area. Or, the Council could provide a]terative direction to staff.
Ba ckgro u n d/f1 n alysis
On December 9, 2024, a 12-inch, cast-iron, water main in South Street broke beneath the Union
Pacific Railroad (UPRR) tracks. The corrugated steel casing under the UPRR tracks that
surrounds the water main also broke, resulting in erosion and voids beneath the railroad tracks.
City crews quickly made temporary repairs to close water valves and isolate the broken section
of water main. They also backfilled voids in the soil caused by the break and coordinated with
UPRR for repair of the railroad tracks in the area. The railroad tracks were quickly restored to
normal operation, but because the pipeline break was beneath the tracks and the steel casing
failed, City crews were unable to repair the water main and this segment of piping remains out of
service.
Since both the water main and the casing failed beneath the railroad tracks, simply pulling a new
pipe through the existing casing is not feasible. To adequately repair this main, staff intends to
design for a jack and bore installation of a new steel casing and ductile iron water main, sized to
convey peak flows in accordance with the City's design standards, across the UPRR right-of-way
for connection to the existing main piping on both sides.
Computer modeling of the City's water system indicates that there should not be issues with the
South Street water main remaining out of service through the winter and early spring, when
water demands are relatively low. However, during the summer months and peak water
demands, this main conveys significant flows eastward and its outage would have substantial
impacts. If it remains out of service through the summer then peak flows would need to be
conveyed through alternate routes and water mains, which wi11 increase flow velocities, stress,
and potential for surges and damage to other aging water mains in the downtown area.
If the South Street main remains out of service through the summer months, then there are
several areas where increased flow velocities and potential for further pipeline damage are a
concern. One, in particular, is another 12-inch water main crossing the UPRR tracks along
Shasta Street, approximately one-half-mile north of the South Street water main break. The
Shasta Street water main was installed in 1958 and is a cast iron pipe, similar to the South Street
main that broke. The City has plans to replace the Shasta Street main with a separate capital
improvement project in the near future because of concerns with its reliability. Recently, on June
19, 2024, it also had a break,just three blocks west of its railroad crossing. With the South Street
water main out of service, flows through the Shasta Street main would increase to velocities
above the maximum allowed by many ageneies and recommended maximum in the City's Water
Master Plan. The increased flow velocities would lead to additional stress and potential for
surges in the Shasta Street main that will increase the risk of additional failures.
Report to Redding City Council January 29,2025
Re: 9.12(g)--Declare Emergency for the South Street Water Main ER Project Page 3
The South Street water main provides critical redundancy for the Shasta Street main and other
water mains in the area. While the South Street main remains out of service, this critical
redundancy is not avai]able. The lack of redundancy, combined with the increased velocities and
stress to other aging mains where there are already concerns of reliability, including in Shasta
Street, put the City at a much higher risk for additional water main failures that would have
major impacts on the water system.
To provide necessary redundancy in the water system and mitigate the risks of additional
pipeline breaks, disruptions in service, potential damage to infrastructure and property, and a loss
of available storage and fire flow, staff recommends that the South Street Main be repaired as
soon as possible and before the high water demands in the summer of 2025. Staff has considered
proceeding with typical design and bid process for a capital improvement project; however, this
process would likely require a minimum of seven months in order to prepare the bid package,
obtain UPRR permits, advertise for bids, and award a contract for construction. At that point, the
contractor would sti11 need to order and procure materials, which would result in the construction
work not starting until late 2025. This timeline is substandard and the repairs would not be
completed prior to the high impact and risk period during the summer.
The broken water main presents potential impacts to public health, property and safety.
Therefore, staff proposes an emergency contract to repair and replace the broken water main in
South Street beneath the UPRR crossing. If approved, staff estimates the construction wi11 be
complete in May 2025, before the high water demands in the summer and greatest risks occur.
It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local
government's legislative body may pass a resolution by a four-fifths vote of its members
declaring that the public interest and necessity demand the immediate expenditure of public
money to safeguard life, health and property. Further, the PCC (Section 22050) provides that "in
case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may
repair or replace a public facility, take any directly related and immediate action required by that
emergency, and procure the necessary equipment, services, and supplies for those purposes
without giving notice for bids to let contracts."
It is in the public's interest and necessity to repair the broken water main in South Street to
ensure reliability of the water system, protection of property and the public's health and safety.
The attached Resolution has been approved as to form by the City Attorney.
Envi�^onmental Review
Staff has determined that the project is exempt from review under the California Environmental
Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b)
includes emergency repairs to publicly and privately-owned service facilities necessary to
maintain service essential to the public health, safety, or welfare. The emergency repair and
replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain
service essential to public health.
Council Priority/City Manager^ Goals
• Public Safety — "Work to improve all aspects of public safety to help people feel secure
and safe where they live, work, and play in the City of Redding."
Report to Redding City Council January 29,2025
Re: 9.12(g)--Declare Emergency for the South Street Water Main ER Project Page 4
Attachments
^Resolution
^Location Map
^Notice of Exemption
RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING TO DECLARE AN EMERGNCY AND AUTHORIZE THE
CITI'MANAGER TO AWARD EMERGENCY CONTRACTS FOR T�IE
SOUTH STREET WATER MAIN AT RAILROAD EMERGENCY
REPLACElVIENT PROJECT
WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A)
provide that, in the case of emergency, a public agency may repair or replace a public facility,take
any directly related and immediate action required by that emergency, and procure the necessary
equipment, services, and supplies for those purposes without giving notice for bids to 1et contracts;
and
WHEREAS, on December 9, 2024, a 12-inch water main in South Street broke beneath the Union
Pacific Railroad(UPRR) tracks; and
WHEREAS, City crews isolated the broken segment of piping but are unable to repair it, due to
its location under the UPRR tracks, and the pipe remains out of service; and
WHEREAS, proper water infrastructure is critical for public health, safety, and fire protection;
and
WHEREAS, if not repaired before high water demands during the summer months, there will be
a lack of redundancy in the water system that will result in higher flow velocities, stress, and
potential for surges in other water mains, increasing potential for additional pipeline failures; and
WI�EREAS, additional pipeline failures would result in disruptions in service, potential damage
to associated public and adjacent private infrastructure, and a significant decrease in available
water storage and fire flows; and
W�IEREAS, a competitive solicitation for bids is anticipated to require at least seven ('7)months
to design, advertise for bids, and award a contract for construction, after which construction would
not occur until the autumn of 2025,failing to complete the necessary repairs until after the summer
and highest risk period for additional pipeline damage or failures, water pressure losses, and
deficient fire flows; and
WHEREAS, continued outage of the water main will significantly reduce the reliability of water
systems to provide adequate pressures and fire flows, which threatens the safety of the public and
properties in the downtown area; and
WHEREAS, the continued isolation and outage of the broken water main in South Street to
accommodate the delay necessary for the competitive bidding process would not mitigate or
eliminate the threat to persons and property;
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City Council of the City of Redding finds that the recitals set forth above are true and
correct and are hereby adopted as findings of fact.
2. The public interest and necessity require the immediate expenditure of public money to
restore the water conveyance system to fu11 capacity, protect the public health, safety and
welfare, and prevent further damage to the water system.
3. The City Council of the City of Redding therefore declares an emergency and authorizes
the City Manager to award emergency contracts to repair the broken water main in South
Street at the UPRR crossing.
4. The action authorized herein sha11 be reviewed by the Ci�y Council at all regular meetings
of the Council until such time as the City Council determines that the emergency is abated.
I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular
meeting of the City Council of the City of Redding on the 4th day of February, 2025, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTATN: COUNCIL MEMBERS:
JACK MUNNS, Mayor
ATTEST: FORM APPROVED:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney
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� F R��o CITY OF REDDING EXHIBIT A
� ~ — 2 SOUTH ST WATER MAIN AT RAI�ROAD
PUBLIC WORKS
� � ��� �1 ° EMERGENCY REPLACEMENT PROJECT
C� - � = �P DEPARTMENT �OCATION MAP
��,�,�ac�
C1TIC� C�F EXEM�°TION
Z'o: 0 (Jffice of Planning and Research Fi2OM: City af Reddin�
1400 Tenth Street,Room 121 Public Works Department
Sacrarnento,CA 95814 77'I Cypress Avenue
Itedding,CA 96001
� Shasta County Clerk
County of�hasta
P.�.Box 990880, 1643 Market Street
Redding,CA 9b499-0880
Project Title: South Street Water Main Repair
Prc�ject Locatit�n—Specific. Sauth Street at the Union Pacific Railroad crassin#;; east of Court Street
Pr+njeet Lacation—City; Reddin�Project Location—County: 5hastia
Drescription of Project. The Citv of'Reddin�(�it�) will conduct an emer e�ncy water main replacement and re ait
.-�roject in the downtown area. Work will include the�ack and bore installatian of a steel casing a�proximately 24-inches
in diameter and 120-feet 1on�; i�zst�llation af a 16-inch water main within the steel casing. artd installation af additional
water main t�n eacl� side the railroad crassing usin the open trench methc�d. The exi5tin�water main and casin will be
abandoned in t�lace. Wc�rk will occur in bath the City and Union I'acif'rc 1Zailroad ri�ht of wav.The public will be natified
of traffic restrictions,
I�tarne of Public A�ency Appraving Proje�tr City of Reddin�
Name of Person or�igen�y Carrying(?ut Project: I{urt Maire,Pro'ec� t En�ineer
Exempt S�atus: (check one)
❑ Ministerial [Section 21080{b}(l); I5268]
[� Declared Ernergency [Section 21(}80(b}(3}; 15269(a)]
`��` Emergency Project[Secticsn 21t�80(b){4); �5269(b)]
� Statutary Exemptions> State cade number:
❑ Comman Sen�e Exemption{"�his praject does nat fall within an exempt class;but it can be seen with certainty that there is
no possibility thatthe activity may have a significant effest on the environrnent(14 CCR 1506I[b][3]}.
CI Categorical Exemptian. State type and sectir�n number�
❑ No exceptions apply that w�auld bar the use af a categorical exemptit�n(PRD 21084 and 14 CCR l 5300.2).
Reasons why project is exempt. Section 152b9 tb) includes emer encv repairs to publicl�d privatelv awned service
facilities necessary to maintain service essential to the public health safety ar welfare The emer encv repair and
r�lacement will occur in areas af previaus disturbance, and the repairs are necessary to rnaintain serviee essential to
public health.
L�ad Agency�ontact Person;Amber Kelle,y Telephone; 53t�,225.4046
If Filed by Applicant:
1. 1�ttach cet-tifi�d dacurnent of exemption�nding.
2. Has a natice af exemption been�led by the public agency approving the praject? ❑ Yes o No
Signature: �` -�'"� I?ate: .�"��`��
Title: Environmental Campliance an er
.:..�
�Signed by Lead Agency Date received far filing at 4PR:
❑ 5igned by Applicant
CE�;�[�IQE i-c-�•, ����j��