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HomeMy WebLinkAbout _ 9.11(g)--Declare Emergency for the South Street Water Main ER ProjectC IT Y OF REMDINO�" AN CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 4, 2025 FROM: Michael Webb, Public Works ITEM NO. 9.11(g) Director ***APPROVED BY*** 6 c*'orksMirectcr rt?Am r5, Jpis n, Ci are e 1/29/2 i?. mwebb@cityofredding.org btippin@cityofredding.org UBJECT: 9.11(g)--Consider declaring an emergency for the South Street Water Main at F ailroad Emer enc Replacement Project. Recommendation Authorize the following actions relative to the South Street Water Main at Railroad Emergency Replacement Project (Project): (1) Adopt Resolution, by not less than four -fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the project in an amount not to exceed $630,000; (2) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of $180,000; (3) Approve $95,000 to cover costs for project development costs; (4) Approve $135,000 to cover costs for construction management and inspection fees; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Fiscal Impact The South Street Water Main at Railroad Emergency Replacement Project (Project) is being funded by the City of Redding's (City) Water Utility. The Water Utility's Fiscal Year 2024-2025 budget has sufficient funds appropriated to complete the project. The following table provides a summary of estimated costs for the project: Cost Summary Item Estimated Cost Project Development Costs $95,000 Construction Contract + Contingency $810,000 Contract Administration, Inspection, Testing $135,000 Total Proiect Costs $1, 040, 000 Report to Redding City Council January 29, 2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council (Council) may choose not to authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and local contracting procedures. This would result in the broken water main remaining out of service through the summer of 2025 and during peak water demands which could significantly reduce reliability of the water system for City customers and fire flows in the area. Or, the Council could provide alterative direction to staff. Background/Analysis On December 9, 2024, a 12-inch, cast-iron, water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks. The corrugated steel casing under the UPRR tracks that surrounds the water main also broke, resulting in erosion and voids beneath the railroad tracks. City crews quickly made temporary repairs to close water valves and isolate the broken section of water main. They also backfilled voids in the soil caused by the break and coordinated with UPRR for repair of the railroad tracks in the area. The railroad tracks were quickly restored to normal operation, but because the pipeline break was beneath the tracks and the steel casing failed, City crews were unable to repair the water main and this segment of piping remains out of service. Since both the water main and the casing failed beneath the railroad tracks, simply pulling a new pipe through the existing casing is not feasible. To adequately repair this main, staff intends to design for a jack and bore installation of a new steel casing and ductile iron water main, sized to convey peak flows in accordance with the City's design standards, across the UPRR right-of-way for connection to the existing main piping on both sides. Computer modeling of the City's water system indicates that there should not be issues with the South Street water main remaining out of service through the winter and early spring, when water demands are relatively low. However, during the summer months and peak water demands, this main conveys significant flows eastward and its outage would have substantial impacts. If it remains out of service through the summer then peak flows would need to be conveyed through alternate routes and water mains, which will increase flow velocities, stress, and potential for surges and damage to other aging water mains in the downtown area. If the South Street main remains out of service through the summer months, then there are several areas where increased flow velocities and potential for further pipeline damage are a concern. One, in particular, is another 12-inch water main crossing the UPRR tracks along Shasta Street, approximately one -half -mile north of the South Street water main break. The Shasta Street water main was installed in 1958 and is a cast iron pipe, similar to the South Street main that broke. The City has plans to replace the Shasta Street main with a separate capital improvement project in the near future because of concerns with its reliability. Recently, on June 19, 2024, it also had a break, just three blocks west of its railroad crossing. With the South Street water main out of service, flows through the Shasta Street main would increase to velocities above the maximum allowed by many agencies and recommended maximum in the City's Water Master Plan. The increased flow velocities would lead to additional stress and potential for surges in the Shasta Street main that will increase the risk of additional failures. Report to Redding City Council January 29, 2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 3 The South Street water main provides critical redundancy for the Shasta Street main and other water mains in the area. While the South Street main remains out of service, this critical redundancy is not available. The lack of redundancy, combined with the increased velocities and stress to other aging mains where there are already concerns of reliability, including in Shasta Street, put the City at a much higher risk for additional water main failures that would have major impacts on the water system. To provide necessary redundancy in the water system and mitigate the risks of additional pipeline breaks, disruptions in service, potential damage to infrastructure and property, and a loss of available storage and fire flow, staff recommends that the South Street Main be repaired as soon as possible and before the high water demands in the summer of 2025. Staff has considered proceeding with typical design and bid process for a capital improvement project; however, this process would likely require a minimum of seven months in order to prepare the bid package, obtain UPRR permits, advertise for bids, and award a contract for construction. At that point, the contractor would still need to order and procure materials, which would result in the construction work not starting until late 2025. This timeline is substandard and the repairs would not be completed prior to the high impact and risk period during the summer. The broken water main presents potential impacts to public health, property and safety. Therefore, staff proposes an emergency contract to repair and replace the broken water main in South Street beneath the UPRR crossing. If approved, staff estimates the construction will be complete in May 2025, before the high water demands in the summer and greatest risks occur. It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government's legislative body may pass a resolution by a four -fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050) provides that "in case of emergency, a public agency, pursuant to a four -fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts." It is in the public's interest and necessity to repair the broken water main in South Street to ensure reliability of the water system, protection of property and the public's health and safety. The attached Resolution has been approved as to form by the City Attorney. Environmental Review Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately -owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health. Council Priority/City Manager Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Report to Redding City Council January 29, 2025 Re: 9.11(g)--Declare Emergency for the South Street Water Main ER Project Page 4 Attachments ^Resolution ^Location Map ^Notice of Exemption RESOLUTION NO. 2025- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO DECLARE AN EMERGNCY AND AUTHORIZE THE CITY MANAGER TO AWARD EMERGENCY CONTRACTS FOR THE SOUTH STREET WATER MAIN AT RAILROAD EMERGENCY REPLACEMENT PROJECT WHEREAS, Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A) provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS, on December 9, 2024, a 12-inch water main in South Street broke beneath the Union Pacific Railroad (UPRR) tracks; and WHEREAS, City crews isolated the broken segment of piping but are unable to repair it, due to its location under the UPRR tracks, and the pipe remains out of service; and WHEREAS, proper water infrastructure is critical for public health, safety, and fire protection; and WHEREAS, if not repaired before high water demands during the summer months, there will be a lack of redundancy in the water system that will result in higher flow velocities, stress, and potential for surges in other water mains, increasing potential for additional pipeline failures; and WHEREAS, additional pipeline failures would result in disruptions in service, potential damage to associated public and adjacent private infrastructure, and a significant decrease in available water storage and fire flows; and WHEREAS, a competitive solicitation for bids is anticipated to require at least seven (7) months to design, advertise for bids, and award a contract for construction, after which construction would not occur until the autumn of 2025, failing to complete the necessary repairs until after the summer and highest risk period for additional pipeline damage or failures, water pressure losses, and deficient fire flows; and WHEREAS, continued outage of the water main will significantly reduce the reliability of water systems to provide adequate pressures and fire flows, which threatens the safety of the public and properties in the downtown area; and WHEREAS, the continued isolation and outage of the broken water main in South Street to accommodate the delay necessary for the competitive bidding process would not mitigate or eliminate the threat to persons and property; The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. The public interest and necessity require the immediate expenditure of public money to restore the water conveyance system to full capacity, protect the public health, safety and welfare, and prevent further damage to the water system. 3. The City Council of the City of Redding therefore declares an emergency and authorizes the City Manager to award emergency contracts to repair the broken water main in South Street at the UPRR crossing. 4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of February, 2025, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: SHARLENE TIPTON, City Clerk JACK MUNNS, Mayor IWO"A►A/_1»z•]•/0113 CHRISTIAN M. CURTIS, City Attorney 1p EXAIBIT A CITY OF REDDING PUBLIC WORKS SOUTH ST WATER MAIN AT RAILROAD EMERGENCY REPLACEMENT PROJECT DEPARTMENT LOCATION MAP TO: Mx Office of Planning and Research FROM: City of Redding 1400 Tenth Street, Room 121 Public Works Department Sacramento, CA 95814 777 Cypress Avenue Redding, CA 96001 ®R Shasta County Clerk County of Shasta P.O. Box 990880, 1643 Market Street Redding, CA 96099-0880 Project Title: South Street Water Main Repair Project Location — Specific: South Street at the Union Pacific Railroad crossing, east of Court Street Project Location — City: Redding —Project Location — County: Shasta Description of Project: The City of Redding (City) will conduct an emergency water main replacement and repai project in the downtown area. Work will include the jack and bore installation of a steel casing, approximately 24-inches in diameter and 120-feet long; installation of a 16-inch water main within the steel casing; and installation of additional water main on each side the railroad crossing using the open trench method. The existing water main and casing will be abandoned in place. Work will occur in both the City and Union Pacific Railroad right of way. The public will be notified of traffic restrictions. Name of Public Agency Approving Project: City of Redding Name of Person or Agency Carrying Out Project: Kurt Maire, Project Engineer Exempt Status: (check one) n Ministerial [Section 21080(b)(1); 15268] 0 Declared Emergency [Section 21080(b)(3); 15269(a)] 21 Emergency Project [Section 21080(b)(4); 15269(b)] 0 Statutory Exemptions. State code number: 0 Common Sense Exemption (This project does not fall within an exempt class, but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment (14 CCR 15061[b][3]). 0 Categorical Exemption. State type and section number: 0 No exceptions apply that would bar the use of a categorical exemption (PRD 21084 and 14 CCR 153002). Reasons why project is exempt: Section 15269 (b) includes emergency repairs to publicly and privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbance, and the repairs are necessary to maintain service essential to public health Lead Agency Contact Person: Amber Kelley Telephone: 530.225.4046 If Filed by Applicant: 1. Attach certified document of exemption finding. 2. Has a notice of exemption been filed by the public agency approving the project? o Yes o No Signature:_ Title: Environmental Compliance Waiiager Ox Signed by Lead Agency Date received for filing at OPR: 0 Signed by Applicant Date: /-/& CEQA NOE rev. 6.2022 fps 35 fps mo .6 fps fp MDD Flow Velocities with South Street OUT OF SERVICE F7 F-�-Ill 1717