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Home My WebLink About _ 4.11(a)--Update of Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: February 4, 2025 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(a) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr tf2�r'2t}`?� r5�' �p�i��,C�i �r� �, 1,f29�'2{�?. mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(a)--Termination of Emergency Repair and Replacement of Substandard Sewer Pi e and Failin As halt Concrete Pavement on Placer Street Pro'ect Recommendation Approve and authorize the following actions: (1) Adopt Resolution terminating the Emergency �Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project; and (2) Find, in accordance with Public Contract Code Section 22050(c)(1), by a four-fifths vote of the City Council, that the emergency conditions necessitating waiver of colnpetitive bidding in order to procure immediate repair of the storm drain system has concluded. Fiscal Impact The Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project(Project) costs were funded by the City of Redding's (City) Wastewater, Water, and Streets Divisions. The originally estimated cost of the repairs was $3,405,000 and the final project construction cost of the repairs is $2,794,556.32. Alte�native Action The City Council (Council) may choose not ta adopt the attached resolution and provide further direction to staff. Backg�ound/AnaZysis On May 7, 2024, Council adopted an emergency resolution for the project and autho�ized the negotiation of an emergency public works contract. The project includes replacing substandard sewer pipe, associated infrastructure, failing asphalt concrete and other miscellaneous public health and safety work on Placer Street and within the Magnolia Area Sewer Improvements - Phase I project limits. As of November 16, 2024, Cox & Cox Construction(Contractor) completed all items of work on Report to Redding City Council January 29,2025 Re: 4.12(a)--Update of Emergency Repair and Replacement of Substandara'Sewer Pipe and Failing Asphalt Page 2 the project and the Public Works Department subsequently filed the notice of completion with County of Shasta. At its September 3, 2024, meeting, Council approved continuation of the emergency resolution and approved increases to the budget for a total authorized amount of$3,405,000. To date, the cont�actor has received payment for all items of work completed, including release of retained funds, for a total amount of $2,794,556.32. Staff time for contract administration and construction inspection is currently being reconciled and staff does not anticipate those costs exceeding the total authorized amount. At this time, staff recommends that Council terminate the emergency by adoption of the resolution as all items of repair are complete. Per Public Code 22050(c)(3), the governing body shall terminate the action at the earliest possible date that conditions warrant. Staff intends to bring forth to Council a final project acceptance staff report and presentation detailing all costs, including staff time, for final project acceptance of both the emergency repairs as well as the Magnolia Area Sanitary Sewer Improvements - Phase 1 project by Apri12025. The resolution terminating the emergency has been approved by the City Attorney. Environmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On 1VIay '7, 2024, the Council determined that the project is exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects. Council Prio�ity/City ManageN Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Resolution ^Location Map Previous Staff Report 5-7-24 Previous Staff Report 9-3-24 RESOLUTION NO. 2025- A RESOLi7TION OF THE CITY COIJNCIL OF THE CITY OF REDDING TERMINATING THE EMERGENCY TO REPAIR AND REPLACE SITS-STANDARD SEWER PIPE AND FAILING ASPHALT CONCRETE PAVEMENT ON PLACER STREET WHEREAS,Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A)_provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and suppiies for those purposes without giving notice for bids to let contracts; and WHEREAS, on May 7, 2024,the Ci1y Council adopted Resolution No. 2024-043, authorizing emergency action pursuant to Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A)to repair the sewer systein and roadway along Placer Street; and WHEREAS, work has been completed to repair and replace sub-standard sewer pipe and failing asphalt concrete pavement on Placer Street and the repaired road is back open to the public; and WHEREAS,it is contemplated that any further work on the Placer Street infrastructure can be completed by giving notice for bids to let contracts. NOW, THEREFORE, BE IT RESOLVED THAT: L The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. Pursuant to Public Contract Code section 22050 and Redding M�unicipal Code 4.22.120(A), the emergency action cleciared by Resolution No. 2024-043 is hereby terminated. I HEREBY CERTIFY that the faregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the 4th day of February,2025,by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JACK MUNNS,Mayor ATTEST: FORM APPROVED: SHARLENE TIPTON, City Clerk CHRISTIAN M. 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JOSEPH'S � � ,F' �� .� � � —� �_��_ SCHOOL _ ,� � : , WALNUT AVE ,,f .��. � ��,�.., , � 'i� �?��-' � ?��-�_! �__I �_I� � _� � i ��_�� , --___--- ;�, �� ,1� � _ _ _ ' � _�- ��1 I �-� G_ �_�' � � � �� AIRPARK DR�_� .w r��.�� i/ r,� �� __� ��.��I !� �~ M� �� I�_ -� �_ � �- � � �_��_� � : ; �� _ � _ — -- __ � ; _ .�� , ,. �_�_ c___ ��_� �� f � -� �.w �_,�} / .it}� � „ Ij f � ~ i / Z �.,,,__....,.,� ..-.'} �i..--,. l _ � ' .,., / �,f ,/ y `�_' �.- r' �. _ �— ��. r- 1 � �1 �r_ _ �� ~ __—.� ,_.__ � � �-, __ �� _ �]-�- j �..� _��=- � � N ; n � � , > � � , �( � r �'� � j � � � �:l._� � _._ i � � �..- h� -�; ... _ � � — _ . _ � ._ � _. , ��_� � � , �� r��. �— �� —� �_ �, �— I � �i _ � _ — —. �; - - mm -r � �� j��l � E I � , � i � , � ,—� � _; � , ��T��'',' ��w F--- �MESR ST �� v � � �� .� � �... � �� I I�' � �. � �� I ' � r �. � , , _ a , __ � t r�w�� \ ",_,� P�ERSANT S1T� ' -��=�� i._�'!,i � � ._' �� _ � ' � , �-- � ' '�� —� � � � I �� I c�� I I �! �c ,i�i r _� � 'Y J ! �� p�0� CITY OF REDDING EMERGENCY REPAIR AND � � REP�ACEMENT OF SUBSTANDARD PUBLIC WORKS SEWER PIPE AND FAILING ASPHALT b � � 1 f�� +'Q" DEPARTMENT PLACER STREET ��Fss�� LOCATION MAP c � �` � � � � � � ' � �' � �' ' � CITY OF REDDING _�, REPORT TO THE CITY COUNCIL MEETING DATE: May 7,2024 FROM: Michael Webb, Public Works ITEIVI NO. 9.11(� Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr �3f2S12t}`?� r�' �p�si��,C�i �r� �° 4�'29�'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 9.11(f�--Emergency Construction Contract to Repair and Replace Substandard Sewer Pi e and Failin As halt Concrete Pavement on Placer Street Recommendation Authorize the following actions relative to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Proj ect): (1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed$2,000,000; (3) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of$300,000; (4) Authorize the City Manager, or designee, to approve construction management and inspection amounts up to a total of$175,000; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15269(b)—Emergency Projects. Fiscal Impact The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including withheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 wi11 come from the Wastewater, Water and Streets Division's Fiscal Year 2023-24 budgets which have sufficient funds appropriated. Report to Redding City Council May 2, 2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2 Alternative Action The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and ]oca] contracting procedures. Or, Council could provide alterative direction to staff. Background/Analysis On April l, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvements Phase 1 project. This settlement agreement was partially due to the contractor's refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues. Staff has considered repackaging the project plans and specifications for bidding; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work, including re-paving Placer Street, prior to the onset of winter. In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an einergency contract to replace the substandard sewer pipe and associated infrastructure, failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits. Staff estimates the work wi11 be complete within four months of commencement of construction activities. It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government's legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050)provides that"in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to 1et contracts." It is in the public's interest and necessity to repair the sewer system,pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public's health, safety and personal property occurs. The Resol�ution has been approved as to form by the City Attorney. Environmental Review Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbanee, and the repairs are necessary to maintain service essential to public health. Report to Redding City Council May 2, 2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3 Council Prio�ity/City Manager Goals • �Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Resolution ^Location Map ^Notice of Exemption RESOLUTION NO. 2024- A RESOLUTION OF THE CiTY COUNCIL OF THE CITY OF REDDING TO AUTHORIZE TI�E CITY MANAGER TO AWARD AN EMERGENCY CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUB- STANllARD SEWER PIPE AND FAILING ASHPFIALT CONCRETE PAVEMENT ON PLACER STREET WHEREAS,Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A)_provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to]et contracts; and WHEREAS,on April l,2024,Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements—Phase I proj ect; and WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements —Phase I project were not constructed in accordance with the contract documents; and WHEREAS,proper sewer infrastructure is critical to public health; and WHEREAS,if not repaired immediately,the improperly installed sewer infrastructure has a high potential for failure during high-flow periods,winter,potentially ultimately causing significant disruptions in service, failures and damage to assoeiated public and adjacent private infrastructure; and WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and WHEREAS, a competitive solicitation for bids is anticipated to require six(6)months and would further delay the needed repairs to prevent sewer blockages,sink holes and further damage to the public and private infrastructure unti12025; and WHEREAS,continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity,protect the public health,safety and welfare,and prevent further damage to the roadway. 3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street. 4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the'7th day of 1VIay, 2024,by the following vote: Al'ES: COUNCIL MEMBERS: NOES: COUNCIL 1VIEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AITDETTE, 1VIayor ATTEST: FORM APPROVED: SFIARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS,City Attorney _L� .., i— �� ---- � �5 _ �� ..�_. __�� _ �� f �� ` � � i -T� �.�� ;J f � � � ' � t � �� __�-- _ ,_ 7 4 � �. �— 7 �_, .� i�- �. � 1 1 � �� -- � +��1 ,,. � ......... � _ - .- f Z-- ` i �-' �_ - � �- � l�i� � ' � � �� r�� 1 �1� i �_ - � ..., �_ __ L. .....:� � � �--- "`— `' � _ � � .,.. _ , _ _....... ` z �� 1_�� ' �_� .� UNION PAC FjC � i� � �� 1� � I � � - � r r ,� -� �� '_:v 0REG0N ST � � f_' ' _ � _ , —�-_, ,_ _, �RO _ �� _� ,'� _.,�r r . 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'..� / �_ i�"�� — � � ,� ___� _ 7 � ._ , � .... � � ,,� _-� � ��-��- � � � -_� ;—� , ; r �t � � ; ��.� ,��-; �-� �a � � � � r- � � �_ ' �._ � , � �;� ��r .t�w -� ; - �- �_- � ,_ � ; ` r. � ___. ��I �I � � ��J � � --�� i �— � �� — � — -- — � �_�� E -� , � li� I � �iii� � � �� I��1� � �� , w- F.._- �M ESA ST � ,__ �- �� ,,w � � I��, � �� l� � i � � ,-��,;i � � � E I _ � ��.., _ , - r �! , � ��_�_i�'!,� r � ��,� � � , � ST � �� P�EASANT � _ _ � __ + � j � - r ___-yt�.,�,� � ,1` F_ �„ .��_l�� _� �J_I � � � �� Jt . �� p�o� CITY OF REDDING MAGNOLIA AREA SEWER 2 IMPROVEMENTS - PHASE 1 � s PUBLIC WORKS EMERGENCY REPAIRS � � 1 f� +'Q" DEPARTMENT '��,��,c� LOCATION MAP NoTICE oF ��MPT�o�v To; � Clffice of F'Ianning and Research FROM: City of Redding �400 fienth Street,F�oom 121 Public Works Department Sacramento,CA 958f4 777 Cypress Avenue Redding,CA 96001 �Q Shasta County Clerk County of Sh�sta P.O:Box 990$80, 1643 Market Street Redding,CA 96Q99-0880 Pro,�eet Title: �mer e�ncy Repa�r and Replacement of Sewer Pipe and Asphalt Concrete Pavement Praject Locatian—Specific: Ma�nolia Avenue,Placer Street, and varaous surrounding streets. Praject Location—City: Reddin�Project Lacatian—County: Shasta Description of I'rojeet:The C�ty of I�:eddin�(Citv)wi11 conduct an emer�enc�replacement and repair project to protect public health and safety, Work will inciude the removat and replacement of faiied pavement and substandard sewer line Work will be conducted within the ri�ht of way and within existin� easement areas The pubiic wiIl be noti�ed of an,y traffic restrictions. Name ofPubticAgeney Approving Project: City ofReddin� Name af Persott or Agency Carrying(3ut Praject:James Triantafyllou,Assrstant Publ'ac Works Director Exempt 5tatus: (check one� ❑ Ministerial [Sectioz�210$0(b)(l); 15268] ❑ Declared Emergency[Sectican 21080(b}(3); 15269(a)] � Emergency Project [Section 210$0(b)(4); 15269(b)] ❑ Statutory Exemptrans. State code nunnber: ❑ Common Sense Exemption(This project does not fall within an exernpt class,but it can be seen with�ertainty that t�iere is no possibility that the activity may have a significant effect an the enviranment-(14 CCR 15061[b][3]). ❑ Categoricat Exemption. State type and sectian number: ❑ No exceptions apply that would bar the use of a categc�rical exemptian(PRD 21084 and 14 CCR 15300.2}: Reasons why project is exempt: section 15269 (b� includes emer enc�repairs ta publicly and privately owned service facilities necessary to maintain secvice essential to the public health safetv or welfar� The emer�enc�re air and replacement u<ill occur in areas of previous disturbance and the repairs are neeessarv to maintain service essential tc� public health. Lead Agency Contact Person<Arnber Kelley Telephone: 530.225.4046 If Filed by Applicant: 1. Attach certified document of exernption�ndrng: 2. F-Ias a notice of exemption been filed by the pubiic agency approving the project?r�Yes ❑No Signatnre:�� ,' � �. ' _ Datee �'�.,.�'" �t� Title: Environmental Com liance M a er 0 Sign�d by Lead Agency Date received for filing at(7PR: ❑ Signed lay Applicant c � �` � � � � � � ' � �' � �' ' � CITY OF REDDING _�, REPORT TO THE CITY COUNCIL MEETING DATE: September 3,2024 FROM: Michael Webb, Public Works ITEIVI NO. 9.11(g) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs I7�reetcsr �.t�r'2t}`?� te�r� , ;� � �:rr �'3/?Cl? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 9.11(g)--Consider increase to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project Bud et. Recommendation Approve increases to the budget in the amount of $935,000 for the continuation of C-103$7, Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work. Fiscal Impact The Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalti Concrete Pavement on Placer Street Project (Project) costs will be funded by the City of Redding's (City) Wastewater, Water and Streets Divisions. The updated, estimated total project cost of the repairs is $3,405,000. The additional increase to budget will largely be funded by the Streets Division ($715,000) due to increased paving costs and Wastewater and Water Divisions ($220,000) due to underground repair increases. Alternative Action The City Council (Council) may choose not to authorize an increase to the project budget and provide alternate direction to staff. Background/flnalysis On May '7, 2024, Council adopted an emergency resolution for the project and autho�ized the negotiation of an emergency public works contract with Cox & Cox Construction (Contractor). Staff prepared an initial estimate for the project for the utility repairs and Placer Street paving. This estimate was prepared relative to the budget that was recaptured from the original uncompleted project and based on initial negotiations with the contractor, it was anticipated by staff that additional funds would be required to fully complete the project. Additional costs were unknown at the time of project commencement and staff recently received the estimated costs to Report to Redding City Council September 3, 2024 Re: 9.12(g)--Approve Project Budget increase re:Emergency Repair&Replacement-PlacerPage 2 complete the project after the posting of the project update staff report. The table below provides further details of the contractor's progress based on actual work performed to date as well as the projection of funds to complete the project. Staff is requesting the following funds: COST SUMMARY tem Awarded Balance Adjusted P�ojected This Inc�ease ContractAdministration, $370,000 $170,000 $0 $370,000 $0 Ins ection, Testin Construction Contingency $2,100,000 $500,000 $935,000 $3,035,000 $935,000 Totals $2,470,000 $670,000 $935,000 $3,035,000 $935,000 The project proposes to replace substandard sewer pipe, associated infrastructure, failing asphalt concrete and other miscellaneous public health and safety work, on Placer Street and within the Nlagnolia Area Sewer Tmprovement Phase I project limits. Envi�^onmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA) and no further action is required. On May 7, 2024, the Council determined that the project is categorically exempt from environmental review under the CEQA Guidelines, per Section 15269(b)-Emergency Projects. Council Pr�ioNity/City Manager Goals • Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments Previous Staff Report c � �` � � � � � � ' � �' � �' ' � CITY OF REDDING _�, REPORT TO THE CITY COUNCIL MEETING DATE: May 7,2024 FROM: Michael Webb, Public Works ITEIVI NO. 9.11(� Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr �3f2S12t}`?� r�' �p�si��,C�i �r� �° 4�'29�'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 9.11(f�--Emergency Construction Contract to Repair and Replace Substandard Sewer Pi e and Failin As halt Concrete Pavement on Placer Street Recommendation Authorize the following actions relative to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Proj ect): (1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed$2,000,000; (3) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of$300,000; (4) Authorize the City Manager, or designee, to approve construction management and inspection amounts up to a total of$175,000; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15269(b)—Emergency Projects. Fiscal Impact The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including withheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 wi11 come from the Wastewater, Water and Streets Division's Fiscal Year 2023-24 budgets which have sufficient funds appropriated. Report to Redding City Council May 2, 2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2 Alternative Action The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and ]oca] contracting procedures. Or, Council could provide alterative direction to staff. Background/Analysis On April l, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvements Phase 1 project. This settlement agreement was partially due to the contractor's refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues. Staff has considered repackaging the project plans and specifications for bidding; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work, including re-paving Placer Street, prior to the onset of winter. In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an einergency contract to replace the substandard sewer pipe and associated infrastructure, failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits. Staff estimates the work wi11 be complete within four months of commencement of construction activities. It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government's legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050)provides that"in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to 1et contracts." It is in the public's interest and necessity to repair the sewer system,pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public's health, safety and personal property occurs. The Resol�ution has been approved as to form by the City Attorney. Environmental Review Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbanee, and the repairs are necessary to maintain service essential to public health. Report to Redding City Council May 2, 2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3 Council Prio�ity/City Manager Goals • �Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Resolution ^Location Map ^Notice of Exemption RESOLUTION NO. 2024- A RESOLUTION OF THE CiTY COUNCIL OF THE CITY OF REDDING TO AUTHORIZE TI�E CITY MANAGER TO AWARD AN EMERGENCY CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUB- STANllARD SEWER PIPE AND FAILING ASHPFIALT CONCRETE PAVEMENT ON PLACER STREET WHEREAS,Public Contract Code section 22050 and Redding Municipal Code 4.22.120(A)_provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to]et contracts; and WHEREAS,on April l,2024,Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements—Phase I proj ect; and WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements —Phase I project were not constructed in accordance with the contract documents; and WHEREAS,proper sewer infrastructure is critical to public health; and WHEREAS,if not repaired immediately,the improperly installed sewer infrastructure has a high potential for failure during high-flow periods,winter,potentially ultimately causing significant disruptions in service, failures and damage to assoeiated public and adjacent private infrastructure; and WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and WHEREAS, a competitive solicitation for bids is anticipated to require six(6)months and would further delay the needed repairs to prevent sewer blockages,sink holes and further damage to the public and private infrastructure unti12025; and WHEREAS,continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity,protect the public health,safety and welfare,and prevent further damage to the roadway. 3. The City Council of the City of Redding therefore authorizes the City Manager to award an emergency construction contract to repair the sewer system and roadway along Placer Street. 4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the'7th day of 1VIay, 2024,by the following vote: Al'ES: COUNCIL MEMBERS: NOES: COUNCIL 1VIEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AITDETTE, 1VIayor ATTEST: FORM APPROVED: SFIARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS,City Attorney _L� .., i— �� ---- � �5 _ �� ..�_. __�� _ �� f �� ` � � i -T� �.�� ;J f � � � ' � t � �� __�-- _ ,_ 7 4 � �. �— 7 �_, .� i�- �. � 1 1 � �� -- � +��1 ,,. � ......... � _ - .- f Z-- ` i �-' �_ - � �- � l�i� � ' � � �� r�� 1 �1� i �_ - � ..., �_ __ L. .....:� � � �--- "`— `' � _ � � .,.. _ , _ _....... ` z �� 1_�� ' �_� .� UNION PAC FjC � i� � �� 1� � I � � - � r r ,� -� �� '_:v 0REG0N ST � � f_' ' _ � _ , —�-_, ,_ _, �RO _ �� _� ,'� _.,�r r . 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'..� / �_ i�"�� — � � ,� ___� _ 7 � ._ , � .... � � ,,� _-� � ��-��- � � � -_� ;—� , ; r �t � � ; ��.� ,��-; �-� �a � � � � r- � � �_ ' �._ � , � �;� ��r .t�w -� ; - �- �_- � ,_ � ; ` r. � ___. ��I �I � � ��J � � --�� i �— � �� — � — -- — � �_�� E -� , � li� I � �iii� � � �� I��1� � �� , w- F.._- �M ESA ST � ,__ �- �� ,,w � � I��, � �� l� � i � � ,-��,;i � � � E I _ � ��.., _ , - r �! , � ��_�_i�'!,� r � ��,� � � , � ST � �� P�EASANT � _ _ � __ + � j � - r ___-yt�.,�,� � ,1` F_ �„ .��_l�� _� �J_I � � � �� Jt . �� p�o� CITY OF REDDING MAGNOLIA AREA SEWER 2 IMPROVEMENTS - PHASE 1 � s PUBLIC WORKS EMERGENCY REPAIRS � � 1 f� +'Q" DEPARTMENT '��,��,c� LOCATION MAP NoTICE oF ��MPT�o�v To; � Clffice of F'Ianning and Research FROM: City of Redding �400 fienth Street,F�oom 121 Public Works Department Sacramento,CA 958f4 777 Cypress Avenue Redding,CA 96001 �Q Shasta County Clerk County of Sh�sta P.O:Box 990$80, 1643 Market Street Redding,CA 96Q99-0880 Pro,�eet Title: �mer e�ncy Repa�r and Replacement of Sewer Pipe and Asphalt Concrete Pavement Praject Locatian—Specific: Ma�nolia Avenue,Placer Street, and varaous surrounding streets. Praject Location—City: Reddin�Project Lacatian—County: Shasta Description of I'rojeet:The C�ty of I�:eddin�(Citv)wi11 conduct an emer�enc�replacement and repair project to protect public health and safety, Work will inciude the removat and replacement of faiied pavement and substandard sewer line Work will be conducted within the ri�ht of way and within existin� easement areas The pubiic wiIl be noti�ed of an,y traffic restrictions. Name ofPubticAgeney Approving Project: City ofReddin� Name af Persott or Agency Carrying(3ut Praject:James Triantafyllou,Assrstant Publ'ac Works Director Exempt 5tatus: (check one� ❑ Ministerial [Sectioz�210$0(b)(l); 15268] ❑ Declared Emergency[Sectican 21080(b}(3); 15269(a)] � Emergency Project [Section 210$0(b)(4); 15269(b)] ❑ Statutory Exemptrans. State code nunnber: ❑ Common Sense Exemption(This project does not fall within an exernpt class,but it can be seen with�ertainty that t�iere is no possibility that the activity may have a significant effect an the enviranment-(14 CCR 15061[b][3]). ❑ Categoricat Exemption. State type and sectian number: ❑ No exceptions apply that would bar the use of a categc�rical exemptian(PRD 21084 and 14 CCR 15300.2}: Reasons why project is exempt: section 15269 (b� includes emer enc�repairs ta publicly and privately owned service facilities necessary to maintain secvice essential to the public health safetv or welfar� The emer�enc�re air and replacement u<ill occur in areas of previous disturbance and the repairs are neeessarv to maintain service essential tc� public health. Lead Agency Contact Person<Arnber Kelley Telephone: 530.225.4046 If Filed by Applicant: 1. Attach certified document of exernption�ndrng: 2. F-Ias a notice of exemption been filed by the pubiic agency approving the project?r�Yes ❑No Signatnre:�� ,' � �. ' _ Datee �'�.,.�'" �t� Title: Environmental Com liance M a er 0 Sign�d by Lead Agency Date received for filing at(7PR: ❑ Signed lay Applicant