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Home My WebLink About _ 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: December 3, 2024 FROM: Nick Zettel, Director of ITEIVI NO. 4.5(a) Redding Electric I7tility ***APPROVED BY*** � ��. ; � _ � v �� „ �� :k ct c. ��yrectc� �it e in�� lric�ttti}ity 1 tf19='?f�24 � � �p�zt�,C`i �� t t�� 1lr'26,''2{}� � nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Services for Area 1 Recommendation Authorize and approve the following: (1) Award Bid Schedule No. 5534, Electric Line Clearance Services for Area 1, as depic�ed in the attached map, to bidder Skyline Tree Enterprise Inc., for $750,000, plus a 25 percent contingency of $18'7,500, from issue date of the purchase order through December 31, 2025, with the option for two consecutive one-year contract extensions through December 31, 2027; (2) Adopt Resolution approving and adopting the 61st Amendment to City Budget Resolution N�o. 2023-060 appropriating an additional $58'7,500 for electric line clearance and emergency operations services; (3} Authorize the Purchasing Officer to amend and extend the purchase order(s) per the bid specifications, and to include an additional 25 percent (of the adjusted base contract amount) contingency allowanee each additional year; and (4) Find that this activity is categorically exempt from review under the California Environmental Quality Act,pursuant to Section 15301. Existing Facilities. Fiscal Impact The total cost for electric line clearance services, including contingency, is outlined below: DESCRIPTION ESTIMATED COST Eleetrie line clearance and emer enc o erations serviees $750,000 25%Contin ency $187,500 TOTAL $937,500 The City of Redding Electric Utility (REU) Fiscal Year 2024-25 Biennial Budget, approved by the City Council on June 20, 2023, included a $350,000 allocation for electric line clearance services. Initially, this funding was intended to cover a four-month period. �Iowever, during the preventive maintenance and inspection cycle, staff determined that continuous, year-round Report to Redding City Council November 27,2024 Re: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f Page 2 vegetation management is essential for system protection, storm damage prevention, and wildfire mitigation efforts. REU has sufficient reserves to cover the additional $587,500 needed to support the year-round vegetation management effort. Alte�native Action The City Council could choose not to accept the bid and provide alternative direction to staff. BackgNound/Analysis Since 1995, REU has contracted for supplemental electric line clearance services to reduce a portion of the tree trimming backlog in areas where rapid tree growth normally occurs. This has allowed REU to maintain a smaller staff to cover a larger area while providing emergency and on-demand t�ee clearance work. Tree trimming is one of REU's most cost-effective and proven preventive maintenance programs for ensuring reliable service. Line clearances are mandated by state and federal regulations to help protect public safety by preventing potential fires and damage to electrical equipment. In 2023-2024, REU utilized a contractor on a short-term, four-month contract for $6'77,800. Whi1e significant progress was made, the size and growth patterns of the trees meant that not all maintenance needs could be addressed within this timeframe. Consequently, a long-term strategy is required to maintain continuous, year-round vegetation management across the entire distribution and transmission system. On October 24, 2024, nine bids were opened for electric line clearance services. The apparent lowest evaluated bid, totaling $673,505, was submitted by Greentek Services, LLC. However, after review, staff found Greentek's proposal to be non-responsive, as it did not meet the specified requirements and general conditions. The next lowest bids, from Mountain F Enterprises, Inc. and Mario's Tree Service, Inc., were also deemed non-responsive. After excluding these bids, the lowest evaluated, responsive bid was submitted by Skyline Tree Enterprise, Inc., with a total evaluated price of$750,000, meeting all project specifications and conditions. A 25 percent contingency has been allocated for emergency operations to enable rapid restoration of power to REU customers in case of winter storms or fires while contractors are under contract. This contingency also covers any additional work necessary to ensure safe and reliable utility services beyond the original scope. Envi�^onmental Review Staff has reviewed the action and determined that it is categorically exempt from review under the California Environmental Quality Act,pursuant to Section 15301. Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public facilities and topographical features. The vegetation management services will occur in existing line, access road, and easement areas in order to maintain continuous electric service for public health and safety. The work will occur in previously disturbed and cleared areas that have no underlying value for sensitive resources. The project has no potential to have a significant effect on the environment. Report to Redding City Council November 27,2024 Re: 4.5(a)--Approve Budget Resolution and Award Bid Schedule No. 5534, Electric Line Clearance Service f Page 3 Council P�^iority/City Manage� Goals This agenda item is a routine operational item. Attachments ^Resolution ^Bid Tabulation. ^Vicinity Map ^NOE Electric Line Clearance Services -Area 1 RESOLiJTION NO. 2024- A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 61ST AMENDMENT TO CITI' BUDGET RESOLUTION NO. 2023-060 APPROPRIATING$587,500 FOR ELECTRIC LINE CLEARANCE AND EMERGENCY OPERATION SERVICES FOR FISCAL YEAR 2024-2025 BE IT IZESOL VED BY THE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows: FUND DIVISION DESCRIPTION INCREASE DECREASE 211 8041 REU—Vegetation Management $58'7,500 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Decrease(Increase)Fund Balance 211-8041-2910000-00000 Fund Balance $ 587,500 Increase Expenditures 211-8041-8593141-00000 Distribution Maintenance Overhead Contract $ 58'7,500 Total $ 587,500 $ 587,500 THAT the purpose is to appropriate $587,500 for electric line clearance and emergency operations services for fiscal year 2024-2025. I HEREBY CERTIFY that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Redding on the 3rd day of December, 2024, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AUDETTE,Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTON, City Clerk CHRISTIAN M. 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', � ' � � �� NOTES� �� I ��__ �t ��— � r ��5� �}, � � �� 7� � t. fIEtL1 INVESTIGATIQN IS ESSENTIAL TO PREPARE A ftESPONSNE BID. �` �` 1� FaR a��a ,. ; ' �2 2 sir'� � ''� 2. FIEID INVESTIGATION IS ES5ENTIAL TO VIEW ALL OVERHEAD SEGON�NtY � .. �, (LESS THAN 600 V6LTS} LINES AND 115KV WITHIN AREA i. ��, ,! — r,�� },�s� � �� — 3. PG&E HAS POWER LINES�N'�THE C6NTR4CT AREA THAT ARE NOT PART ..., ' ��. � OF;THE WORK.PG&E LINES`ARE N67 SHOWN ON TNIS MAP. �i � ' �-^t- �.. �,, "'k,;.,,, ^�-:�:,,,_�-•,{ jx ��.:� �. � I ( 4. ATtAS MAPS AVNLABLE AFl"ER 81D AWAR6 AFlD UPON:REt�UE5T BYi �'"`�� i ( THB SUCCESSFUL B10DER � � t,�.�„ � � . x� ��_...,�..n^�"" �_��,� � ti�� t` c�1, #� � ,� �� i;att 3�a 1� 1 ,� � �. � ��T f �� t�s��t�2>��'��'' �. � �'' �;.�`it }��' . t , ��.\ : �tr3P j�}'�` �{�4t�' ` �{ r's �. � � f�y (4 tt}� � � t i ( 7 � �..t,fi`oij�a,{�t;.;` ` „�.{,3i ' �a�,� f �l� .�� 4 � � � \ � .. �� . � /�"1l`S�� . 2;{. .� � �� . �/ .: � . � � � ��. f� (! s( `j ■ �.�� :�. �� :.. Z �.e 1 �� 9 �: H:�Qreflin9lM116caAueieouuxbeTA-01�64-20:5 TRE'E Ti21MMMG.Mg 64 e �� RE1��6N5 i1BFY a7VALG DESIGN 8Y � K.OIIAR � RE� FIG EC.ECTRIC UTILITY �� CBRAWING NO. u,wc o;„.�c ocsrnmnpe ev «ro -nw+rt. ARAWN..BY �: T.HUCGINS�. BAR IS ONE MCH ON CHECKED 8Y �� P��NSON ORIGINAI DRAVlNG. ' ��1��:$,�;�$� : ��,,;,„,.,_•, , ; OVERNEAD 12K1/ CINES 0874 -Q.�4" 6ATE STAMP - 1„t" .' ', ... IF NOT ONE INCH ON �� Q�+�� City of Redrling WITHIN TR�:EE TRIMMING AREA� 1 �� Ti115 SHEET,ADJUST ��Y' �,�F. 5GAlE5 AGCORDfNGIY 1'a 2600' QQIM/24 A$BISTANT DiiECTOR'T$D A$$ET MANA�T EIP•u.il IC U'C�I�/ $HEET`y� OP 1�. OTI�'� OF ��EI�IPTI�'!1Y To: � C}ffice af Planning and Research FRt3M. City of Redding 1440 Tenth Street;Room 121 Ptiiblic Works I�epartment Sacrame�Zto, CA 95814 777�ypress Aver�ue Redding;CA 96001 � Shasta County�Ierk County of Shasta P.O:Box 990880, l b43 Market Street Redding,CA 96049-088{J Project Title. Electric Line Clearance Services for Area 1 Proaect Location—S�ecifie: 3611 Avtech Parl�wav Prc►ject Location—City. Redding Pr�ject Locatia�n—Coanty: Shasta Description o�Project, The Reddin�Electric Utility will award Bid Schedule No. 5534 ta Skvline Tree Enterprise Inc. far line clearance activities in Area l. The t�urchas� order will remain in effect until December 2t}25, and incluaes two consecutive one-year options to extend with a terminatian date of Deceinber 31, 2027. Work includes the management af trees and ve�etation within utility line easetnents and aceess roads. Name af Public Agency Approving Project: City of Redding Name of Person ar r��ency Carrying Out groject. Paul Johnson, Electric Mana�:er-Line Exempt Statasr (check c�ne) ❑ Ivlinistexial [Section 210$0(b)(1}, 152b8] C� Declareti Emergency [Section 21(}80(b}(3); 1 S2b9{a)] ❑ Emergency Proj�ct[Section 2`�080(b}{4}, 152b9(b)] ❑ Statiztt�ry Exernptians. State code nramber: �.7 Comrnc�n Sense Exemptian(This project does not fall within an exernp�class;but it can be seen with certainty that there is no possibility that the activiry may have a significant effect on the environment(t4 CCIZ 150b1[b][3]). C� Categorical Exernptic�n. �tate tYpe and section number: Section 15301. Existin�Facilities Q No exceptions apply that would bar the�ase of a categorical exemptian(PRD 21084 and 14 CCR 15300.2}, Reasons why project is exerr►pt: Class 1 exemptions include fhe operatian; repair; maint�nance, permittin , leasin�, Iicensin�,or minor alteration c�f existin�,public facilities and topo�raphical features. The ve€�etation managemertt services wilt accur in existin� line, access r�ad, and easement areas in order tc� maintain continuous electric �ervice for public health and saf�ty. The work will occur in �revit�usly disturbed and cleared areas that have no underl�ying value fot sensitive resources. The project has r�o�atential to have a si�nific�nt effect on the enviranment. Lead Agency Cantact I"erson; Amb�r Ke11eY Telephone; 534,225.44746 If Filed by Applicant; l. Att�ch certified document of exemptian finding: 2. Has a natice of exemption been filed by the publie agency approving the project?o Yes o I�To : c,�"�," r" Signature: ��'� ��' Date; r'��` �� f Title: Envira�irnental�c�mpliance � a er �Sibned by Lead Agency Date received for filing at OPR: � Signed by Applicant