HomeMy WebLinkAbout _ 4.2(c)--California Heritage Youth Build Academy Partner Agreement � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: November 19, 2024 FROM: Steve Bade, Assistant City
ITElVI NO. 4.2(c) Manager
***APPROVED BY***
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t��� ; s' �r ]l�rl4!�C�?4 rS' �P�it�,C�i ��t t� 1l,'��,{'2{}?
sbade@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.2(c)--Consider City of Redding Partner Agreement with the California Heritage
YouthBuild Academ .
Recommendation
Authorize and approve the following actians relative to the Community Development Black
Grant Disaster Recovery Workforce Development Program grant application:
(1) Authorize the City Manager, or designee, to execute a City of Redding Partner
Agreement with California Heritage YouthBuild Academy for an amount not to exceed
$8,648,107;
(2} Find that executing the partner agreement and allocating grant funds is not considered a
project under the California Environmental Quality Act; and
(3) Find that executing the partner agreement and allocating grant funds is considered an
exempt activity and no further action is required under the National Environmental Policy
Act.
Fiscal Impact
Community Development Block Grant (CDBG) Disaster Recovery (DR) Workforce
Development Program funds do not require a match obligation. The total amount awarded was
$8,648,107. Awarded funds in the amount of$8,201,532 will pass through the City of Redding
(City) to California Heritage YouthBuild (C�IYBA) to complete various workforce projects.
Funds will be used for workforce training activities, supportive services, long-term leasing of
facilities, a mobile workforce training van, workforce staffing and materials. The remaining
portion of the grant funds, $446,575, will be paid through the grant's activity delivery allocation
to fund City staff costs. There is no im�pact to the General Fund.
Alte�^native Action
The City Council (Council) could decline to approve the agreement, thereby prohibiting the
City's ability to partner with CHYBA for this one-time grant funding opportunity for the
community.
Report to Redding City Council November 14,2024
Re: 4.2(c)--California Heritage Youth Build Academy PartnerAgreement Page 2
Background/Analysis
On August 4, 2018, the Federal Emergency Management Agency published DR-4382, the
Presidential declaration of a major disaster for the State of California in response to the
devastating wildfires in Shasta and Lake Counties. During that same year, a separate disaster,
DR-4407, was published for Butte, Los Angeles and Ventura Counties.
As part of the ongoing effort to assist the State with recovery from these disasters, the federal
government, through the U.S. Department of Housing and Urban Development awarded CDBG-
DR funds to the California Department of Housing and Community Development (�ICD) to
assist those counties covered by DR-4382 and DR-4407. HCD undertook an extensive needs
assessment to determine the specific recovery priorities for each of the affected counties. The
resulting unmet recovery needs were categorized into four program areas: housing,
infrastructure, economic revitalization/workforce development, and planning.
Per the 2018 CDBG-DR Action Plan, HCD allocated $40,694,942 to create the CDBG-DR
Workforce Development Program. CDBG-DR Workforce Development projects are funded to
assist with meeting the unmet workforce needs of affected communities and to address economic
revitalization. Of these funds, the Shasta County region was allocated $6,096,458 to be divided
between successful applicants and projects. This amount was increased to $8,648,107 after
statewide awards were allocated. The grant will provide workforce training to Shasta County that
will be used towards workforce development activities including categories such as construction
trades, healthcare, emergency response, and culinary training.
On May 7, 2024, Council authorized staff to apply for the CDBG-DR Workforce Development
funds in partnership with CHYBA. CHYBA refers clients to other local workforce providers
including the Shasta Builders' Exchange, the Smart Center, and Shasta College for designated
workforce development activities. CHYBA will also assist participants with s�upportive services
to help trainees successfully access and participate in the workforce training program and
support gainful employment.
On August 29, 2024, the City received an award letter for CDBG-DR Workforce Development
Program funds from HCD in the amount of$8,648,107. To access the funds, HCD directed staff
to enter into a Partner Agreement with CHYBA prior to the execution of the Standard
Agreement. The signed Partner Agreement must be returned to HCD as part of the Standard
Agreement execution process. Staff recently received the Standard Agreement from the State.
�nvironmental Review
Awarding grant funding is not considered a project under the California Environmental Quality
Act(CEQA). Any construction project that is developed will be reviewed for CEQA compliance
once the details are known.
Under the National Environmental Policy Act (NEPA), administrative and management
activities such as awarding grant funding are considered exempt activities and no further action
is required. Any relevant projects will be reviewed for NEPA requirements if awarded funding.
Report to Redding City Council November 14,2024
Re: 4.2(c)--California Heritage Youth Build Academy PartnerAgreement Page 3
Council Priority/City ManageN Goals
• Government of the 21St Century - `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
• Economic Deveiopment- "Facilitate and become a catalyst for economic development in
Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in the community."
Attachments
Award Letter CDBG-DR Workforce Development Program
CDBG DR Workforce Development Grant Funding Staff Report 5-7-24
CDBG-DR Workforce Development CHYBA-COR Partner Agreement
STATE OF CALIFORNIA-BUSINESS,CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FEDERAL FINANCIAL ASSISTANCE ° � <_ ° '
651 Bannon Street,Suite 400
Sacramento,CA 95811 �`��"
(916)263-6928/Fax(916)263-6917 �� ���
wvvw.hcd.c�.qov
August 29, 2024
Daniel Berry
City of Redding
777 Cypress Ave.
Redding, CA 96001
Dear Daniel,
RE: Award Announcement — CDBG-DR Workforce Development Program, 2023
Notice of Funding Availability, City of Redding — Shasta County Workforce
Recovery Training Program (WRTP)
Contract No. 18-DRWD-23004
The California Department of Housing and Community Development (HCD) is pleased
to announce that City of Redding, Shasta County has been awarded a Community
Development Block Grant Disaster Recovery (CDBG-DR) Workforce Development
Program (DR-Workforce) award in the amount of$8,648,107.00. This letter constitutes
notice of the designation of DR-Workforce Program funds for the Workforce Training
project in Shasta County.
The Awardee will be able to draw down funds when the Standard Agreement is fully
executed, and any general and special conditions have been cleared in writing. In
addition, expenditures may not be incurred prior to the execution of the Standard
Agreement.
HCD intends to issue a Standard Agreement within 90 days of receipt of the
documentation required to execute this contract. A DR-Workforce representative will be
in communication with you within a week to discuss and confirm any documents
needed.
Congratulations on your successful application. For further information, please contact
Jennifer Carnemolla, DR-Workforce Program Manager, HCD Disaster Recovery
Branch, at DRWorkforce(a�hcd.ca.qov or Jennifer.Carnemolla(a�hcd.ca.gov.
Sincerely,
�� �`"'
Jenny Cho
Deputy Director
Division of Federal Financial Assistance
� � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: May 7,2024 FROM: Steve Bade, Assistant City
ITElVI NO. 4.2(b) Manager
***APPROVED BY***
n �
t��� ; s° �r 4�`2�1�C�?4 �� �p�ir�,C�i �� � 4�'3C��'2{�?
sbade@cityofredding.org btippin@cityofredding.org
SUBJECT: 4.2(b)--Approval to apply for additional State of California Housing &
Communit Develo ment CDBG-DR Workforce Develo ment Pro ram Fundin .
Recommendation
Approve the following actians relative to the State of California's Housing and Community
Development's Community �Development Block Grant-Disaster Recovery Workforce
Development Program grant application:
(1) Adopt Resolution rescinding and replacing Resolution No. 2024-015 authorizing the
City Manager, or designee, to submit the grant application and any other necessary
documents to apply, accept and appropriate the grant in an amount up to $14 million;
(2) Find that applying for grant funds is not considered a project under the California
Environmental Quality Act; and
(3) Find that applying for grant funds is categorically excluded, not subject to 24 CFR
Section 58.5 and convert to exempt under the N�ational Environmental Policy Act.
Fiscal Impact
Community Development B1ock Grant Disaster Recovery Workforce Development Program
funds are grant funds with no match obligation. Awarded funds will pass through the City of
Redding (City) to California Heritage Youth Build (CHYBA) to complete various workforce
projects. City staff time will be paid through the grant's activity delivery allocation. There is no
impact to the General Fund,
Alternative Action
The City Council (Council) could decline to authorize submission of the application with
increased funding request, thereby prohibiting the City's ability to partner with CHYBA for this
one-time grant funding opportunity for the community.
Report to Redding City Council Apri130,2024
Re: 4.2(b)--CDBG-DR Workforce Development Grant Funding Page 2
Background/Analysis
On February 20, 2024, Council approved the submittal of this grant application in an amount up
to $6,096,458. California State Housing and Community Development staff have informed City
staff that there are leftover funds from other jurisdictions that may be able to supplement the City
and CHYBA's application for funding. Therefore, it is necessary to rescind the previously
approved Resolution 2024-015 and approve a new resolution with the correct grant application
amount of up to $14 million.
The additional Workforce Development grant funds wi11 be used by CHYBA to lease workforce
facilities for a total of 15 years up from the original 5-year projection; and toward workforce
development, support services, and City grant administration and reporting.
Envi�^onmental Review
Based on the facts of the record, applying for grants is not considered a project under the
California Environmental Quality Act (CEQA). Furthermore, applying for grants is eategorically
excluded not subject to 58.5 and converts to exempt under National Environmental Protection
Agency (NEPA). Upon the award of grant funds and prior to the commencement of project
activities, separate CEQA and NEPA environmental reviews will be completed before any
choice limiting actions oecur.
Council Prior�ity/City ManageN Goals
• Government of the 21St Century - `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
• Economic Development- "Facilitate and become a catalyst for economic development in
Redding to create jobs, retain current businesses and attract new ones, and encourage
investment in the community."
Attachments
^Resolution CDBG-DR Workforce Development
Resolution No. 2024-015 (to be rescinded)
Staff Report From the February 20, 2024, City Council Meeting
T IS C NT CT (the "Contract") is made at Redding; Califoz�nia, by and between the City of
Redding; a mun�cipal corparation and general law city{"City"), and Califoi-nia Heritage Youthbuild
Acad�tny, a Califoi-nia nonpz•afit coipoz-atian ("Provider") (collectively the "Pai-tzes", individually a
"Party"} for the purpose of utilizing Community Development Block Grant-Disastei• Recovery
(CDBG-DR) funds.
I2��IT'ALS
E EAS; City has applied for CDBG=DR funds that are intended fbr Warkforce Recovery
Training Pragram {the "Program°') and intends to enter inta a written agreement with the
Calif'oi-nia Departtnent of Housing and Ca unity Develapment ("HCD") for procuring
these funds. The agreement between City and HCD sha1l outline te1-ms and conditions far
providing said funds and implementing and managing the'P�•ogram (the "Standard
Agreement"); and
WHEREAS, City intends to allocate the CDBG DR funds,provided the City secures said
funds,ta Pravider far the specific purposes of supporting Providei's delivery of services and:
programs to City of Redding ar Shasta County residents as set far�th herein; and
WHEREAS,Pravider acknowledges and agrees that the CDBR-DR funds shail be used for
the specificpuipose and subject to the specific restrains and represents that it is wi�ling and
capable of complying with such requirements and restrains and provlding the services set
forth in the Cantract;
NtJW,THEREFC?RE,the Parties covenant and agree,for good consideration hereby acknozvledged,
as follows:
�E�'I'I�IV L P°I���II)EI� SEI2i�IC".ES
A. Subject to the tei�ns and conditions set forth in this Contract, Provider shall provide the
services described in Exhibit A, and Exhibit G, to recipients tneeting appropriate
eligibility criteria under CDBG g�idelines, as identified in the CDBG Income Guidelines
set forth in Exhibit E. T'rovider shall pravide the services at the titne, place and in the
mannei-specified in Exhibit A and Exhibit G.
B. In additian to the terms and conditions set farth in this Cantract Provider shall comply
with the following:
i. A�1 tertns, canditians, and expectatians that HCD sha11 have for Provider in the
perfarmance of its duties and responsibilities as the "Lead Partner" far the
Program in the County af Shasta, Califaz�nia. Said terms, conditions, and
expectations sha11 be set fortla in the Standard Agreement between City and HCD
which is incoiporated herein by reference and made part of this Contract.A sample
�
- Standard Agreement is included as Exhibit F. City shall deliver a copy of the
Standard Ag�eement ta Provider promptly after the Standard Agreement is fully
executed; If Pi•avider finds that said terms and conditians of the Standard -
Agreement as appticable to Provider are nat acceptable for Pravider�then Px•ovider
shall have right to tei-minate this Conti-acta The Pravider's right to terminate this
Contract pursuant ta this Section 1(B} of the Contract sha11 expire at the close of
busines�on 1 Oth day fol�owing the date when a copy of the Standard Agleement
is sent to Provider.
ii: All terms, conditions, and expectatians that HCD shall have for Provider in the
perfo77nance of its duties and responsibilities as the"Lead Partner"as outlined in
Exhibit I-I—Natice of Funding Agreement and Exhibit I CDBG-DR Workforce
Policies and Procedures ManuaL
S��'I'�C��2A �C}�PEIl��AT'I(�1�t AI�� R�IIYI��3RS�I��1�'�' C�F��3�'�'S
A. City shall pay Provider fQr seivices rendered pui•suant to this Contract, at the times and
in-the manner set foi:th in Exhibit B and Exhibit B-1, in a total amount nat ta exceed
eight mill�on twa hundred one thausand five hundred thirty-two dallars ($8,201:,532}.
This sum includes expenses incui-red by Prav�der that are reasonably associated with the
provision of sel-vices under this Contract: The payments specified herein shall be the
only payments ta be made to Provider for services rendei•ed pursuant to this Contract.
B. Provider shall.submit monthly draws to City for services completed to the date of the
invaice no latez than the 15th af each month in the for-m set foi-th in Exhibit'C and Exhibit
C-I. Exhibit C and Exhibit C-1 ai-e attached and zncorporated herein by refei-ence, All
invaices'shall be itemized to reflect the activities campleted, employees perfoiming the
requested tasks;�he billing rate for each employee and the hours worked.
C. Drawdowns for the payment of eligible expenses sha�l be rnade against the line budget
items specified in Exhibit B and in accordance with pelfarmance. Reporting of program
expenses, including "zera" expenses;and drawdown requests will be accompanied by
pi•ogi-am statistics as outlined on the Wor�hfo��ce Z)evelopr��e�at Service D�atc� MoT2tlily
Re�oa�t(Exhibit C-1): This Exhibit sha11 be submitted along with an invoice for CDBG-
DR-Workfo�ce funds expended within the reparti�g period and it must be accompanied
by dacuments that adequately justify the i-eported: expenses: Documentation may
include,but is not limited to copies af receipts,bills, invoices;payroll reports,paystubs,
timecards,andlor'p�ogram financ�al statements as appropriate. At its discretion,the City =
may request additional suppa�•ting documentation for the ptuposes of accepting Exhibit
C and appz•oving any request foz reimbuz.sement:
D. City shall request funds fi•am HCD to pay and pay all cai�-ect,eomplete and undisputed
invoices sent by Provider to City as soon as possible.
2
S � 3� E I
A. The Cantract shall be effective on the date when it is signed byCity{the"Effective Date")
and expire an December 31; 2025, unless terminated earlier in accaz:dance with the
tei�rninatian provisions af this Contract. Pravider shal� complete woi-k under the Contract
no later than Dec�mber 31, 2025. Time is of the essence.
B. It is mutual�y understoad between the Parties that this Cantract is signed by the Parties
befpre ascertaining the availabiiity af the CDBG-DR funds to City in order to satisfy the
HCD requirements for said fiznd'zng; If City is not able to secure the CDBG-DR funds, ar
decides to withdi•aw its application far said funds for'any reason, or City is not abie to
reach am agreetnent with HCD and execute the Standard Agreement,then bath Paz-ties are
i-elieved of al� of their obligatians under this Cantract and Provider shall have na right of
action against City under th�s �ontract: It is mutually understood that there can be no
choice-limzting actzons an the part of Provider until envii-onmental clearance is received
in the fai-m of an Authority to Use Grant Funds (ATUGF} or environmental clearance
lette�is issued by HCD.
If CbBG-DR funds become unavai3able to City during tern� of the Contract, or any
additional restrictions; limitations, ar condition enacted by the Legisiature or any statute
enacted by the Legislatui-e which may affect the provisions, terms, ar funding of this
Contract, then City may tei�rninate this Contract by furnishing thii-ty (30) calendar days'
written notice af its intentian to terminate.
C. If Provider fails to perfoi-m its duties to the satisfaction of City,or if Provider fails to fulfill
in a timely and professiana� manner its obligations under this Contlact, then City shall
have the right to terminate this Contract effective immediately upon �ity giving written
notice therec�f to Provider.
D. Either Party may terminate this Contract without cause on thirty (30) calendar days'
written natice. Notwithstanding the preceding; if the te�-m set fo�-th in Section 3.A. of this
Contract exceeds ninety (90) ca�endar days in duratian, Providex's sole right to te�-minate
shall be limited ta termination fol:cause.
E. In the event that City gives notice af teimination,Pi-ovider{1}shall promptly provide City
an accounting af a11 funds received under this Contract and any and all finished and
unfinished reports, data, studies, photographs, charts ar other work product prepared by
Provider pursuant ta this Contract, (2) shall not be entitled to a remedy of acceleration of
payments due over the term af this Contract, and {3) shall limit any outstanding financial
commitrnents retated to the Pragram: City shall have full ownership; including, bu�nat
limited to, intellectual propet-ty z•ights, and contl-o� of all such finished and unfinished
reparts, data, studies, photographs,-charts or other woi�k product. Pravider shall not be
entitled ta a remedy of acceleiation af payments due over the tel�rn af this Contract,
s
F. In the event that City te�-minates the Contract,City shall pay Providet•the reasanable vaiue
af services rendel-ed by Providel•pursuant to this Contract. Providei- sha�1, not latet than
ten (10) calendai- days after tei�rninatian of this Cantract by City, fizrnish to eity such
financiat information as in the judgment of the City's repiesentative is necessary to
detelznine the reasonable value of the seivices rendered by Provider.
G. In no event shall the tei-minatian or expiration of this Contract be consti-ued as a waiver af
any right to seek remedies in law,equity oz�athes�wise foi-a Party's failu��e to perfaim each
abligation required by this Contract;
SE�TY�N 4. IYIIS��I,I.11���t�LTS T'�I�IYI� A1�ii� Ct3l'�1�IT`IC?l�S �F' �'C'11�T'�r��T'
A. A11 Provider recards with respect to any matters covered by this Contract shall be made
available to City; state, andlor federal authorities os- any authai-ized-repi-esentatives, at
anytime during noimal business haur-s;as often as deemed neces5ar-y;to audit;examine,
and make excezpts oi- transci-ipts of alI reievant data. Any deficiencies nated in
auditlmanitoring reparts must be fully cleared by Pi•ovider within 3O days after receipt
of notiee of d�ficiency oz-deficiencies by Provider. Faiture of Provider ta comply wzth
the above audit/manita�-ing z�equii-ements will canstitute a vio�ation of this Conti-act and
may result in the withholding of future paym�nts.
B. Provider hereby agrees ta have an annual agency audit conducted in accardance with
cun-ent City palicy concei-ning subi-ecip�ent and be pl•epared to provide a copy af that
audit upon request.
C. Pursuant to the City's business license ordinance, Provider shall obtain a City business
license p�-ior ta commencing woi-k.
D. HCD requires City to identify Pravide as "Partner" a�"Lead Partnei-" in this Contract.
The terms "Partner" or "Lead Partner" are ta be strictly defined and used only for the
purpose to identify Providei•as an"entity that enters inta a wiitten agreeznent with the
primary Applicant [City] ta provide a service related to cari•ying out the Warkforce
T;-aining Progi-am."Provider shall, during t�e entire teim of this Contract,be canstrued
to be an indcpendent contX-actor and nothing in this Contz-act shal� be deemed or"
construed as cr-eating an employei-/employee l-elationship, association, joint venture
relatianship, trust, partnership, or agency or ta allaw City ta exercise discretion ar'
control over the professianal'manner in whieh Provider perfoi-ms under this Cantract.
Any and all taxes imposed on Pravide�-'s incame; imposed ag-assessed by i-eason of this
Contract or its pei:formance,including but not limited ta sales ai�use taxes,shall be paid
by Provider. Pzovidei-shall be 1-esponsible for any taxes orpenalties assessed by reason
of any claims that Pi:ovidez° is an employee of City. Provider shall notbe eligible for
coverage undei-City's workers' compensation-instu-ance plan,benefzts under the Public
Emp�oyee Retirement System or be eligibie for any other City benefit.
E. Na pl-ovision of this Conti•act is intended ta, or•shall be for the benefit of, oi�canstrued
to create rights in, ar grant r-emedies to, any per-son oi• entity not a pai-ty hereto: Each
Party sfiall remain solely and wholly responsible for all the acts or amissions af
a
subcontractars,that include without limitation s�brecipients of the CDBG-DR funds, as
if they were the acts or amissians af that Pa�-ty and ensure that any such subcontractor,
including without limitation subrecipient of the CDBG-DR funds; is in a pasition to
comply and is in compliance at all times with al� its obligations under this Contract.
Providei- shal� ensu�e that a11 subrecipients a€the CDBG-DR funds meet HUD's LMC
Nationa�Obj ective thi-eshold as set forth in Exhibit A,utilizing tools provided in Exhibit
D and Exhibit E and CDBG Income Calculation and Deteimination Guide found at
https:flwww.hcd.ca.gavlgl ants-and-f�ndinglincome-litnits/income-calculataon-and-
detel�rninatian-guide.
G. Providet shall maintain accounts and records, including personnel, property and
financial records, adequate to identify and account far all costs pertaining to this
Contract and such ather recards as may b� deemed necessaiy by City to assure praper
accounting for all project funds. These r•ecards shall be made available f'or audit
purposes ta state and federal autharities, or any authorized representative of City
Provider shallxetain such zecog-ds foi five (S) years afte�the expiration ofthis Contract,
unless prior peimissian to destroy them"is granted by City.
H. Providez shal�perform al� services'required pursuant to this Contract in the manner and
accarding to the standards abserved by a competent practitioner of Pravider's
prafessian. All products of whatsoever natui-e which Pravidei delzvers to City pursuant
to this Cantract shall be prepaz-ed in a prafessional manner and confoi-m ta the standaz-ds
of quality normaily observed by a persan practicing the profession of Provider and its
agents; employees and subcontractors assigned to perfoim the services contemplated by
this Contract.
I: Al1 completed reports and ather data or documents, ar computer media, and other
materials provided or prepared by Pravidez in accordance with this Contract are �he
p�operty of City,and may be used by City. City shall have all intellectualproperty rights
including, but not limited to, copyright and patent rights, in said documents, computer
media; and other mat�rials provided by Pr-ovider. City shall release; defend, indemnify
and hold hai-rnless Pi-ovider from al� claims, costs, expenses;damage or liability arising
aut of or resulting from Citiy's use ar modification of any reports, data, docunnents,
d�:awings, specifications or other wark pi-oduct pr�pai-ed by Providei; except for use by
City on those portions of the City's project far which such items were pi-epared.
J: Pravider; including its etnp�oyees; agents, and" sub-provide�s, sha11 not maintain or
acquire any direct or indirect interest that conflicts with the perfoi-mance of this
Contract. Provider sha�1 comply with all requirements of the Political Refozm Act
(Government Code § 8100 et seq.) and other laws relating to canflicts af interest,
including the fallowing: 1) Prov�der shall not make or paz-ticipate in a decision made by
City if it is reasonably fareseeable that the decision may have a material effec� on
Pravider's economic interest, and 2}if z equired by the City Attorney, Provider shall fite
financial disclosure forms with the City Clerk.
5
K. This Agreement is funded by State and/or Federal grant funds.=Cansultant agrees to
comply with all statutory,regulatory,and contractual requirements applicable ta this
fi�nding saurce. This may include bath substantzve restrictions on how funds may be
expended as well as various additional requirements,such as documentation;record
keeping,and reporting. In the event that any state or federal agency determines that the
City of Redding is required to repay any portion of the grant'funds due,in whole or in
- part, ta Consultant's failure to comply with grant requirements,breach af this agreement,
or violatian oflaw, Consultant agrees to make immediate payment ta the Gity in the
amount that agency has determined that the City rnust repay: This obligatian is
cumulative and in additian to any reme�lies the City may have,whether in contract ar in
tort:
J. City Manager, or designee,may aprove amendments fa this agreement that do not
increase the overall approved budget:
6
S_ � 5o S �
A. Unless modified in writing by City's Risk Manager, Provider sha�� maintain the
following noted insur-ance d�-ing the duration of the Contract:
�o��a��g� Ite„ �ac� i��d .rdot R�e�ui�°ed
Co2ninercial General Liahility x
�omprehensive Vehicle Liability x -
Workers' Coinpensatian and Employers'Liability x
Professional Liability(E��•ors and Omissions} x
{Place an``x"in the a�propriate box}
B. Coverage shall be at least as broad as:
1. Insurance Services Office foim number CG-0001,Cammercial General Liability
Insurance,in an amaunt not less than$1;000;000 per oecunence and$2;000,000
general aggregate for bod�ly injury, persona� injury and pzapez-ty damage;
2: Insurance Sel�vices Office foi-m number CA-0001 (Ed. 1187), Comprehensive
Automobile Liability Insurance; which pravides far tQta1 limits of not iess than
$1,000,000 cambined single limits per accident applicable to all owned, non-
owned and hired vehicles;
3: Statutai�y Warkers' Compensation required by the Labor Cade of the State af
Califai-nia and Emplayers' Liability Insurance in an amaunt nat less than
$1,000,000 per occunence. Bath the Workers' Compensation and Employers'
Liability po�icies sha11 contain the insurer's waiver af subrogation in favor of
City;its elected officials; officers; emplayees, agents and vo�unteers;
4. Professional Liability (Enors and Omissions) Insurance, appropriate ta
Pravider's profession, against loss due ta ei7�or ar amission oi•maipractice in an
amaunt not less than$1,OOO;Q00.'
5, The City does not accept insurance cer-tificates or endarsements with the
woi-ding "but only in the evenf of a named insured's sale negligence" or any
other verbiage limiting the insui-ed's insurance responsibility:
C. Any deductibles or self-ins�red retentions must be declared to and appraved by City.
At the option of the City; either: the insurer sha11 reduce or eliminate such deductibles-
ar self-insured retentions as respects the City, its eleeted officials; officers� emp�oyees,
agents and valunteezs; or the Pi-avider shall pi-ocure a bond guaranteeing payment af
losses and related investigatians;claims administration and defense expenses.
a
D. The General Liabil�ty shall contain or be endoi•sed to conta�n the fallawing provisians:
1. City, its elected officials, afficers� employees; and agents are to be covei:ed as
additiona� insured as respects liability arising out of work or opeiatians
perfor-med by or on behalf of Provider; premises owned; leased or used by
Provider; or autamobiles owned, leased; hi7•ed or bor•rowed by Provider. The
coverage shall contain no special limitaYions on the scape of pratection afforded
to City,its elected officials,afficers, employees, agents and volunteers.
2: The insui•ance coverage of Provider shall be pi•imary insurance as respects City,
its elected officials, officers, employees;agents and volunteel-s. Any insurance
ar self=insurance maintained by City, its elected officials, officers9 employees,
agents and voluntee�s, shall be in excess af Provider's insurance and shall not
contribute with it.
3: Coverage shall state that the insurance of Provider shall apply separately to each
insured against whom claim is made or suit is braught,except with respect to the
limits of the insurer's liability.
4: Each insui-ance policy required by this Contract shall be endor•sed to state that
caverage shall not be canceled except aftei- thir-ty (30) calendar days' prior-
wi°itten natice has been given to City. In addition;P7•ovider agrees that it shatl
not reduce its caver-age or limits on any such policy except after thii-ty (30)
calendar days' prior written notice has been given to City,
E. Insurance �s to be placed with insurers with a cun•ent A.M.Best's i-ating of no less than
A-VII.
F. 1'rovider shal�designate the City of Redding, 7'77 Cypsess Avenue, Redding,CA 96001
as a Certificate HoTder of the insurance. Pravider shall fu�°nish City with certificates of
insurance and original endorsements effecting the caverages 1-equired by this clause.
Cer-tificates and endorsements shall be submitted electronically via the PINS Advantage
systetn. A link will be provided for the Pravider, or their insurance agent, to enter and
upload dacuments directly to PINS Advantage: The certificates and endorsements for
each insur•ance policy are to be signed by a per•son authoi-ized by the insurer to bind
caverage an its behalf. A11 endolsements are to be received and appr•aved in PINS
Advantage by the City's Risk Manager prior'' to the cammencement of contracted
services. City may withhold payments to Provider if adequate certificates of insurance
and endorsements requir�ed have not been subrnitted as d�scribed above or provided in
a timely mannei•.
G. The requiremients as to the types and limits of insurance coverage ta be maintained by
Pravider as requi��ed by Section S of this Contz-act, and any appi-oval of said insurance
by City,are not intended to and wi11 not in any manner limit ar qualify the Iiabilities and
obtigations otherwise assumed by Provzder pu�suant to this Cantract, including;without
limitation, provisions cancei-ning indemnification.
8
H. If any policy of insurance l�equii•ed by this Section is a "claims made" policy, pui:suant
- ta Code af Civi1 Procedui•e § 342 and Govei�nment Code § 945.6, Providei• shall keep
said insui�ance in effect fal•a periad af erghteen(1 S)manths af�ter the tel-minatian of this
Contract.
I. If any damage, inc�uding death, persona� injuiy or praperty damage, occuis in
connectian with the perfoimance of this Cantract, Pravide�� sha11 immediately notify
City's Risk Manager by telephone at {530} 225-4068. IVo later than three (3} caiendar
days after the event, Providel• shall submit a written report to City's Risk Manager
=containing the fallawing informatzon, as applicable: l} name and address of injured or
deceased person{s);2}name and address of witnesses;3)name and address ofProvider's
insurance company; and 4) a detailed desci-iption of the damage and whethei•any City
pr�opez-ty was involved.
�E�TIt�1V 6. �I��EIi�IFI��TI�N A1�13 �t�I�I) �A �SS
A. Consistent with Califo�-nia Civil Code § 2782.8,when the se3-vices to be provided under
this Conti•act az-e design professional se�-vzces to be perfoi-med by a design professional,
as that term is defined unde�• Sectian 2782;8, Provide�• shall, to the fullest extent
pei-mitted by law, indemnify protect, defend and ho�d hal-mless, City, �ts elected
offcials, officers, employees, and agents, and each and every one of them, from and
against aIl actians, damag�s, casts, liability, c�aims; losses9 penalties and expenses
(including, but'not limited to, �•easonable attoi�ney's fees of the City Attoi-ney oi• legal
counsel�•etained by City, expert fees, litigation costs, and investigatian costs) of every
type and descriptian ta which any or all of them may be subjected by a�eason af, or
resulting from, directly or indii•ectly,the negligence,i•ecklessness;oi-willful misconduct
ofProvider, its afficers,emp�oyees or agents in tihe perfoi-mance of professional services
under this Contract; except when liability arises due to the sole negtigence, active
negligence or misconduct of the City.
B. (�ther than in the performance of professional sei-vices by a design prafessiona�;which
is addressed solely by subdivision(A)of this Section, and to the fu�lest extent pei-mitted
by law; Provider sha11 indemnify protect, defend and hold harmless, City, its e�ected
afficials; officers, employees, and agents; and each and evei-y one af them, from and
against a�1 actions; damages, costs, liability; c�aims; losses, penalties and expenses
(including, but not limited ta, reasonable attoi-ney's fees of the City Attorney o�• legal
counsel��etained by City, expei-t fees, litigatian costs, and investigation costs) of every
type and descl•iption to which any or all of them may be subjected by i•eason of the
pei•foz•miance'of the sei•vices requii•ed under this Contract by Providei• its officers,
etnployees or agents in the perfoi-mance of pi•afessional sei�vices under this Contract,
except when liability a1-ise�due to the sole negligence, active negligence oi-misconduct
af the City. -
C. The Pravider's obligatian to defencl, indemnify and hold ha�-mless sha11 not be excused
because of the Provider's inability to �valuate liability. The Provider shall respond
within thii-ty(30) calendar days to the tender bf any claim for defense and indemnity by
s
the City, unless this time has been extended in writing,by the City. If the Provider fails
to accept or reject a tender of defense and-indemnity in writing delivered tQ City within
thil-ty(3Q) calendar days, in addition to any other remedy authorized by law, the City
may withhold such fiinds the City reasonably considers necessary far its defense and
indemnity until disposition has been made of the claim or until the Pravider accepts or
rejects the tender of defense in writing detivered ta the City, whichever occurs first.
This subdivision shail not be construed to excuse the prompt and continued perfoxmance
of the duties i:equii:ed of Pravider hei•ein:
D. The ob�igation to indetnnify,protect, defend,and hold harrnless set forth in this Section
applies to aIl elaims and liability regardless af whether any insurance palicies are
applicable. The policy limits of said insu�ancepolicies do not act as a limitatian upon
the amount of indemnificatir�n to be provided by Pl:ovider.
E. City sha11 have the right to apprave or disapprove the legal counsel retained by Piovider
pursuant ta th�s Section to represent City's intierests. City shatl be reimbursed for a1i
casts and atto�ney"s fees incun•ed by City in enforcing the abligations set forth in this
Section:
�E�TIC�N 7e ��C31�"I'�2A�T Tl�'I'E�P�tE'TA'I'I()1� `VEN�1E A,�1I�A'I'T�R1�1E�FEE�
A. This Contract shall be deemed to have been entered into in Redding, Califol-nia: All
questions regazding the validity, inteipretation or perfo��tnance of any of its tei7ns or af
any rights or obligations of the parties to this Contract shall be govez-ned by Caiifoi-nia
law. If any claim; at law or athei-wise, 'is made by either par-ty ta this Contract, the
prevailing party sha�l be entitled to its costs and reasonable attoineys'fees.
B. This dacuznent, including all exhibits, contains the entire agreement between the parties
and supei:sedes whatever oral ar written undei-standing each may have had pz•ior to the
executian of this Cant��act. This Contz•act shall not be altei.ed, amended or madified
except by a writing signed by City and Providei:. No verbal agreement or conversatian
wzth any official, officer, agent or employee af City;either befare, during or after the
execution of this Cont��act, shaTl affect or modify any of the tei7ns or condi�ions
contained in this Contract, nar sha11 any such verbal ag�eement ar canversation entitle
Pravideg to any additional payment whatsoever under the terms of this Contract.
C. No covenant ol:condition to be perfoi-med by Provider under this Cantract can be waived
except by the written consent of C�ty. Forbearance or indulgence by City in any regard
whatsoever shall not canstitute a waiver of the covenant or conditron in question: Until
pei-fol-mance by Provider of said cavenant or condition is camplete�Cityshall be entitled
to invoke any i-emedy available to City under this Cantract ar by law oi•in equity despite
said fai•bearance or indulgence.
D. If any poi-�ion of this Cantract or the applicatian thereof to any pei•son oi• circumstance
shall be invalid or unenfoz:ceable to any extent;the xemaindei•of this Contract shall not
be affected the�eby and sha11 be enfoi-ced to the gi•eatest extent pei-mitted by 1aw:
10
E. The headings in this Contract are inserted for convenience only and sha11 nat constitute
a part hereof, A waiver of anypai•ty of'anypravision ol•a"bi-each ofthis Conti:act must
be pravided in writing, and shall not be constiued as a waiver of any otherprovisian or
any succeeding breach of the same Qr any other pravisions hei•ein.
F. Each Pal-ty he�:eto declares and represents that in enter-ing into'this Contract,it has i•elied
and is relying salely upon its own judgment,belief and knawledge of the nature,extent,
effect and consequence relating thereto. EachParty further declares and repl:esents that
this Conti•act is made without reliance upon any statement or i•epresentation nat
contained herein of any other Party or any repi-esentative; agent or attorney of the other
Party. The Parties agree that they are aware that theyhave the right to be advised by
counsel with respect to the negotiations,terms,and conditions of this Contract and that =
the decisic�n of whether or not to seek the advice of counsel with respect ta this Cantract
is a decisian which is the sole respansibility of each of the Parties. Accordingly, no
party shall be deemed to have been the drafter hereaf, and the principle of law set forth
in Civi1 Code § 1654 that contracts are cansh-ued aga�nst the di•aftei shall nat appty.
G. Each of the Parties hereto hereby i��z-evocably waives any and a11 right ta tz-ial by ju�y in
any action, proceeding, claim or countezc�aim9 whether in contract ar toz-t� at law ar in
equity, arising aut of or in any way 1:elated to this Agreement or the transactions
contemplated hereby. Each Pai-�y further waives any right to consolidate any action
which a jury trial has been waived with any other action in whzch a jury trial canr�at be
Or has not been walved.
H. In the event of a canflict between�he term and eonditians of the body af this Contract
and thase af any exhibit or attachment hezeto; the terms and conditions set forth in the
body of this Cantract proper shalt prevazl: In the event of a conflict between the terzns
and conditions of any two or more exhibits ar attachments hereta, thase prepared by
City shall prevait aver thase prepared by Pravider.
SE�'I'IC?I� 4. �I1I��I�AI,
The provisions set fol-th in Sections 3 through 7, znclusive, of this Contract shall sulvive
tex-mination of the Contract.
5E�'I'��N 9. 4C�►NIPI�IAI�T���ITIi I.AW� -1�1�Ii11[�IS�I�IlYYI1vA'T'�t7I�1
A. Pravide� shall comply with all applicab�e laws, ordinances and codes of federal; state
and Iacal gavei-nme�ts.
B. In the performance of this Contract, Pravider shall not discriminate against any;
etnplayee or applicant far employment beca�se of race, colar,ancestry,national origin,
religious creed, sex, sexua� orientation, disability, age, marital status, palitical
affiliatian, or membership oi:nan-membership in any organization. Provider shall take
affu-rnatzve actian to ensure appiicants are employed and that employees are treated
during'their employment withouti regard to their race, color, ancestry; national origin,
11
religious ci•eed, sex; sexual orientation, disability; age, marital status, political
affiliation, or membelship or non-membership in any organizatian. Such actions shall
include, but not be limited ta, the following: employment, upgrading, dernotion o�•
transf'e�; recruitment or i•eci'uitment advertising, layoff or termination, rates of pay or
ather faims of compensat�on and seiection fo�•tl�aining: -
���PT��3N 1Q, I2:EP��S�I�'T"�°TIV�S
A. City's z•epresentative for this Contz•act is Laiu•a McDuffey, Senior Housing Specialist,
telephone numbe�• {530) 225-4236, fax number (530) 225-4126,; and email
lmcduffey�cztyafredding.a�-g. All of Provider's questians pertaining to t�is Cantract
sha11 be i•efel-�'ed to the above-named pe�:son, or to the i-epi•esentative's de�ignee.
B. I'i•ovider''s 1•epresentative foi• this Conti•act is Cathy Taylai•, Executive Director,
Califai-nia Hei•itage Yout uild Academy, telephone numbel• (530) 378-5254; fax
numbez� (530) 37$�5256, email ctaylal�c�7i chybacharter:com. All of City's questions
pei-taining ta this Contract shall be refen•ed to the above-named pei•son.
C. The z�epres�ntatives set forth hei•ein shatl have authoi°ity to give aIl notices i-equired
hei•ein.
�EC'�'IC}I�T �1. I'�C9TI�ES
A, All not�ces, 1•equests;'demands and ather communicatians hez�eUnder sha11 be deemed
given only if in wi'iting signed by an authorized representative of the sender (may be
other than the representatives refel-�-ed to in Section 10) and delivered by email, or
f°aesimile;with a hai•d copy mailed first class,postage p�•epaid; oi•when sent by a coui•iei•
ol° an express sei-vice guaranteeing over`night delivei-y to the receiving pa��ty, addi•essed
ta the i�espective pai-ties as follows:
'�c� Ci�y. 'F+�l��a�vi�e�-4
Laura McDuffey Cathy Taylo�•
Senior Housing Specialist' Executive Director
City af Redding Califo�nia Heritage Yo�thBuild Academy
777 Cypr�ss Ave. 8544 Airpoi•t Rd:
Redding, CA 9600 L Redding,CA 96002
lmcduffey r.�r cityafredding:org ctayloi•e�7chybachar-tei•:com
B. Either party may change its addz•ess for the purposes of this pa1-agz•aph by giving w�-itten
natice of such change to the othez•party in the manner p�-ovided in this Sectian.
12
C. Natice shail be deemed effective upon; l) personal seivice,2) twa calendar day�after
mailing or transmission by f'acsimile, whichever is earlier.
S G I . 12: t�tT I � N C
A. Each of the undersigned signatories hereby 1-epresents and wairants that they ai•e
autharized to execute this Conts-act an behalf of the respective partiies ta this Contract;
that they have full l;ight, power and lawful authority to undertake all obligations as
provided in this Contract; and that the execution, perfoimance and delivery of this
Contract by said signatories has b�en fully authorized by all requisite actions an the part
of the respective par-ties to this Contract.
B. When the Mayor is signatory to tfiis Cont�-act, the City Manager andfor the Department
Director having direct responsibility for managing the services pi-ovided herein shall
have authority ta execute any amendment ta this Cantract which does not increase the
amount of compensation allowable to Pi-ovideg or otherwise substantially change the
scope�f the services pi•ovzded herein.
��C'I'IC�lv 1�3. I1�3����12�'I'IC�I� (�F 1���'�"I'AI..� E11�T.! EX�-II��TS
The foiegoing Recitals and all exhibits referenced therein are heieby incorpol-ated by this
refei-ence and made part of this Contract:
S �� � « �.T� SS �. „
"Business Day" means any day af the week other than Saturday, Sunday or other day on
which the affices af the City of Redding, California is authorized or required ta clase:Unless
specifical�y referenced in this Cantract as a Business Day; all references to "days" shall be to
calendar days.
13
I I'TN SS F, City and Provider have executed this Contract an the days and year set
forth below:
��T�' t�F ItE�3I�IN��
A i�i �1 ��� a�-�ti
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�y� I3AI��Y 'I'IPI'Il�� Ci�y M�n��r
A 'I' S'I`c �1 � AS"�" »
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S , �'ity I�r. y�
P`l�C)�I�➢ER
�� � � � ��� ���� �� �� �
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y: �t�'1' Y T� E��a�ti�� ir��tar
�
'T�x Ii�1��.: 45-4973222
Attachinents:
Exhibit A— Scope af Service'
ExhibitB—' Payment Pi�ovisions
Exhibit B 1 —Projected Cost Detail
Exhibit C— Draw Request
Exhibit C1 —Service Data Monthly Report
Exhibit D - CDBG Income Guidelines
E�ibit E - Incoine Verification Packet
Exhibit F - 5a1np1e Standaz°d Rgreeznent
Exhibit G - Submitted Application
Exhibit H- 2023 Notice af Funding Availability
Exhibit I - 2023 Policies and Procedures Manual
14
Exhibit A
Scope of Service
SCOPE OF SERVICE - Provider, CH�YBA, will be responsible for administering the Community
Development Block Crrant Disaster Recovery (CDBG-DR) Workforce Recovery Training Program
(WRTP) activity in a manner satisfactory to the City and consistent with any standards required as a
condition of providing these funds in accordance with California Department of Housing and
Community Development(�ICD).
SCOPE OF WORK
As represented in the CDBG-DR Workforce Recovery Training Program Application, the
Workforce activity will be performed as follows:
1. Activity Description
Provider will lease office space with an outside vendor to operate the WRTP.
Provider will train eligible participants in response to the needs of the disaster recovery in
the 2018 Eligible Disaster Impacted Area, specifically within Shasta County. Eligibility
for WRTP services will be limited to residents of Shasta County and will be targeted to
Low and Middle Income (LMI) persons that are at or below 80% of the Area Median
Income.
The WRTP will include training provided at no cost to eligible participants including
activities that support workforce development through workforce training, pre-
apprenticeships, apprenticeships,job placement, and other activities specific to preparing
individuals for employment.
Specific workforce training related to the disaster include:
■ Construction trades
■ Healthcare
■ Culinary
■ Emergency Response
■ Heavy Equipment
■ Wildland and Forestry Fire Training
■ Clerical
■ Education
■ Entrepreneurship Support
The WRTP will provide support services that are tailored to the specific needs of disaster-
impacted neighborhoods that will boost economic development and result in higher
quality employment outcomes for eligible individuals, the impacted neighborhoods, and
the greater Shasta County community.
Consistent with the Proposed Budget submitted for the CDBG-DR Workforce
Development, funds not to exceed $8,201,532 will be used to pay for Workforce Support
Services and Training Activities and Activity Delivery costs. The Program and services
rendered will not generate Program Income.
15
CLIEN�T SERVICES
In accordance with 24 CFR 570.208, Section 104(b)(3) of the Housing and Community
Development Act (I-ICDA), and as further outlined within the waivers and alternative
requirements in applicable Federal Register Notices, namely 85 FR 4681, all CDBG-DR
funded activities must satisfy a CDBG-DR National Objective. Subrecipients must
demonstrate that funded activities meet HUD's LMI National Objective - Low- and
Moderate- Income Clientele (LMC) category. The awarded Workforce Training
Programs must meet requirements for HUD's LMI National Objective by utilizing the
Low- and Moderate- Income Clientele(LMC) category.
To ensure Subrecipient's meet I�UD's LMC National Objective threshold, HCD has set a
higher LMC threshold for the DR-Workforce Program. HCD's objective is for the DR-
Workforce Program's Subrecipients to serve a minimum of 85 percent LMI individuals.
Therefore, HCD requires Subrecipients to adopt an LMI training participant goal of 85-
100 percent to ensure compliance with this objective.
To qualify under the LMC category, Subrecipients must:
1. Require documentation on each trainee's family size and annual income to verify that
at least 85 percent of the Beneficiaries are LMI.
2. Retain data records showing the trainee's family size and annual income of each person
receiving the benefit.
PROVIDER RESPONSIBILITIES
Provider will be responsible for:
1. Recruitment and training of a11 staff(paid and volunteer) necessary to successfully carry
out the activity;
2. Program operating and overhead costs not covered by the terms of the Agreement;
3. Satisfactory completion and submission of Exhibits C and G1 with accompanying
documentation to verify the expenses for the prior month by the 15�h of the month.
4. Submission of final reimbursement request and program statistics no later than January
15, 2026;
5. Submission of Provider's independent audit, financial statement, or any supporting
documentation relevant to the delivery of this Activity upon request of City and
cooperation with monitoring activities at the request of the City; and
6. Submitting in writing any requests to change the scope of services, budget, or method of
compensation contained in the Agreement and accompanying Exhibits.
16
Exhibit B
SECTION 1. PAYMENT PROVISIONS
Summary cost reporting documentation must be submitted with invoices and all back up
documentation retained for five years.
Provider will be paid in accordance with the total budget stipulated as follows and subject to any
limitations and specifics contained in this Contract and specific regulations:
Project Cost Amount
Workforce Support Services Direct Costs $2,910,195
Public Support Services Direct Costs $1,158,469
Public Facilities Direct Costs $3,802,720
Activity Delivery Costs $330,148
Total $8,201,532
Project Costs are further broken down in Exhibit B-l.
Payments will not be made by City on an invoice unless the previous month's data has been
submitted by Provider and approved by City.
This budget is subject to modification with approval of the City Contract Representative, not to
exceed the total payment amount as indicated in Section 2 of the main Contract.
Provider agrees to provide City with reports that may be required by County, State or Federal
agencies for compliance with this Contract including and not limited to:
1. Provider shall submit monthly reports to the Contract Representative using the required City
format. Provider will provide monthly reporting on requested data outcomes and
demographics by the 15th of each month.
2. Provider shall provide client specific data as requested by City.
17
EXHIBIT B-1 PROJECT COST DETAIL
Shasta County
Total Activity Budget and DOB
Uses(line item budget) � �mm�mm�mm�mm Total Activity Cost MTDC mmmm mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm
Workforce Training Activities Direct Costs
Preliminary Activities
�Environmentai reviews/appraisals; Expenses to hire staff;Website&Recruiting,Staff
time to develop procedures,referral processes,etc. $ 85,000.00 $ 85,000.00
�_�.�._�.a___�......�_..___��____..__�_M�.__�-__�-__ __mmm mmmm_---_ ___�- _�----
WFTP ACTIVITIES *See Tab 2
WRTP Program Manager" $ 186,900.00 $ 186,900.00 $ 186,900.00
Van lease to trans ort artia ants to W B�mm��mm����� � ���� MMMMMMMMMMMMMMMMMMM��mmm��mmm mM���mmmm
� ���__,,.��_.
p p �p L and WEX sites/supportive services $ 60,000.00 $ 60,000.00
ParticipanUStaff workstations&technical/clinical furniture $ 97,000.00 $ 97,000.00
_�_.� _�..�_.�__�_.�...��....�__-_-_--m____.__.�._�_�__.� ..w..__,_.........�___.. ._� ........................................��.__�--�-_-
Job Developer:Career Services* $ 133,080.00 $ 133,080.00
Computers,Supplies, Materials $ 27,265.00 $ 27,265.00
Data Manager� ..�_ ._�.............._m����___... -�,�_�____
___�.m���..._.�_
151,020.00 $ 151,020.00
Program Support:Administrative Assistant� $ 133,080.00 $ 133,080.00
_�_.�_.�__�__��__�.__.�._�____�_._.�_ __._...�_�.. ..................................�m_____�.�._�
Operational costs for leased facilities: Utilities, Internet,Custodial $ 90,000.00 $ 90,000.00
Stipends on behalf of persons participating in WFTP(3 month max)* $ 225,000.00 $ 225,000.00
Workforce Mobile Unit Lease: Smart Center Collaboration* $ �m��mv m ��m��
�_�...�.__m�.��_���.r�..�.�__�
50Q000.00 $ 500,000.00
Construction Trades
Construction Training Staff-2 FTE �xM����Mmmm�������M 4$ 266,160.00 $ 26�
` 6,160.00 $ 133,080.00
2 Construction Trucks lease:WBUWEX" $ 45,000.00 $ 45,000.00
_____..___�.,��. .��._..�_� �.__ _ . _ ..���._____.__M... W T .�.._.�_
Construction Training Supplies and Materials $ 56,250.00 $ 56,250.00
Industry Recognized Certificates&Curriculum $ 50,000.00 $ 50,000.00
�---_-___�._. .�___�_�..__..�.��....� ..._�__
� _�_��___�_
Culinary,Emergency Response Training
Culinary,Emergency Response,Pubiic Hearth Training Staff* $ 266,160.00 $ 266,160.00
�..� ��.�______�..�.�.�___�__ � ____� �_�.�_�.._.�_ �mmmmmm n�..___...� __�_�..__ . _ _ _
License Commercial Kitchen&Related Equipment $ 24,000.00 $ 24,000.00
Training Equipment $ 28,000.00 $ 28,000.00
���_�_�.�........w......�......w..______�__�.... �.� _ m.��__�--
Suppiies and Materials $ 41,000.00 $ 41,000.00
Industry Recognized Certificates&Curriculum $ 15,000.00 $ 15,000.00
�_�� � _�.���.�� �____.._..��� ______�__ _ _ �
Healthcare,Education/Clerical&Entrepreneurial Training
CNAJDental Assistant Ciinical Supervision/Classroom Trainer* $ 225,280.00 $ 225,280.00 $ 112,640.00
.. __��._�__g_.�___���..�_..��_.�..� �_.�...�_____�_M�.____.� __ _ __�_ ___. _��. _
Ciinical Trainin Curriculum; Licensure $ 20,000.00 $ 20,000.00
Curriculum,supplies,materials $ 35,000.00 $ 35,000.00
. ��...��__—___��. �....___ . . �. �._...
Referrals to Community Workforce Training
Examples:Smart Center,Shasta College,Shasta Builders'Exchange,etc.* $ 150,000.00 $ 150,000.00
Total: Workforce Training Direct Costs��� "���MMm����.��� � $ 2 910,195.00 m$MMMMMMMMMMMMMMMM2 910,195.00
3 Case Managers: Round Mountain,2 Redding� � $ 424,929.00 $ 50,000.00 $ 141,643�.00
Substance Use Disorder and MH Counselor� $ 66,540.00 $ 25,000.00 $ 133,080.00
Partici ant Su ort S ecialists:mDrivers,tutors,etc.� $ mm�m�m� ����� �mm�mm�mm�mm�mm�����
p pp p 340,200.00 $ 340,200.00 $ 97,200.00
Administrative Support Support Services program" $ 97,200.00 $ 97,200.00 $ 97,200.00
Soft Skill Courses/Onsite Services'� �m�mm . $ 100,000.00 $ 100,�mm M���W
� 000.00
Participant Support Referral to NPO/agencies* $ 129,600.00 $ 129,600.00
Total: Public Support Services Direct Costs $ 1,15 ����mmm�
_____
8,469.00 $ 742,000.00
18
mm15 Year Lease Prepay 1255 Industrial or purchase mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm m$mm�mm�mm�3,000,000.00 $�mm�mm�mm�mm�mm�mm�mm�mm�3,000,000.00 '�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm�mm
5 Year Lease Prepay Center of Hope(2 sites)1201 Industrial and Round Mountain $ 125,000.00 $ 125,000.00
._..�._ ��.�.��..�..�______..���...w�_��...��.��
De minimis rate* 10% � ��� � m�mm�
$ 677,720.00
Total: Public Facilities Direct Costs $ 3,802,720.00 $ 3,125,000.00
TOTAL ACTIVITY COSTS $ 7,871,384.00 $ 6,777,195.00
Activity Delivery osts
Center of Education and Research(CER)See tab 2 $ 60,000.00 $ 25,000.00
�m___�._.m__. _�. �_.,�_�.�.__ m.. .�..____ . �__-�_-�__
Grant Support Analyst` $ 133,080.00 $ 133,080.00
Liability and Property Insurance $ 110,236.00 ; $ 110,236.00
_�...��__---_-_____��__._
De minimis rate* 10% mm������ mm��m
$ 26,832.00
TOTAL ACTIVITY DELIVERY COSTS $ 330 148.00 $ 268 316.00
$ -
— $ - $ -
Total Activit Cost $ 8 201 532.00
lnstructions:Fil!out the item budget with your projected acfivity costs. You may identify the line items by category,such as activity direct hard costs for pub.
used to pay for each line item in each category.Atign the budget fine items must afign with the project scope of work.If your budget line item has a budget g�
coverage.P/ease make sure to include ALL of your potential funding sources,including FEMA,HCD,and other State and Federal funds,as well as local fund.
Please fil!in the fields with a bracket(]and the funds. Do not delete or aiter formulas. The co/ored columns have no significance,they are co/ored only to m�
19
� 2018 CDBG-DR Workforce Development Program City of Reddii
Funding Sources
_ m m _.. __.�_._�.__.� ,
#of Units Extended Cost CDBGDR EDD General Funds Donations FEMA [Source 6] [Source 7]
_._._._._._._._._._._._._._._._......
Activity Costs Cate�ory: PUBLIC SERVICES
Public Service Direct Costs:Workforce Training
$ 85,000.00 $ - $ - $ - $ - $ _ $ -
$50 per hour $ 186,900.00 $ - $ - $ - $ - $ - $ -
_._.�..��_�..............................................................
5 yrs @$1,000 per month $ �60,000.00 $ _ $ _ $ MM .$ .$MM MMMMMMM-M $
3locations $ 97,000.00 $ - $ - $ - $ - $ - $ -
$35 per hou__�__�,�. �-._ - _ � m
_��_.___M..r $ 133,080.00 $ - $ - $ $ $ $ -
quote received $ 27,265.00 $ - $ - $ - $ - $ - $ -
_�.___.�.r�__-__--� _�_�.. _ _ -- ---- �
$40 per hour $ 151,020.00 $ $ $ - $ - $ - $ -
$35 per hour $ 133,080.00 $ - $ - $ - $ - $ - $ -
.�_. _�..._
$5,000 @ 18 months � ��
$ 90,000.00 $ -- $ - $ -- $ - $ - $
$500�3 months�150 participants $ 225,000.00 $ - $ - $ - $ - $ - $ -
.See tab 2 _._. �._m___._m�_.�_..�._�mmmmmm _ � 500,000.00 $ $... ........�.
__.............�_____._�___ � � .
- - $ $ $ $
2@ average$35 per hour 66,160.00 $ $
-- ---- ---- $ 2 F- ---- $ - --- $-- ---_ $-- ---- $
5 yrs @$750 per month $ 45,000.00 $ - $ - $ - $ - $ - $ -
$ - .56,250.00 $ � .$..................... .�.... ........— .----
�� �.__� _�_��.. �
quote - - $ - $ - $.
total curriculum quote $ 50,000.00 $ - $ - $ - $ - $ - $
2 @ average$35 per hour $ 266,160.00 $ - $ - $ - $ - $ - $ -
._.m�_._�T___... �� .�._�._ ._ __ ���
$ 24,000.00 $ $ - $ - $ - $ - $ -
$ 28,000.00 $ - $ - $ - $ - $ - $ -
.......................................... ____...�__..m �
$ 41,000.00 $ - $ - $ - $ $ $
50 participants @$300 $ 15,000.00 $ - $ - $ - $ - $ - $ -
1 FTE @$45 per hour $ 225,280.00 $ - $ - $ - $ - $ - $ -
20 @$1,000. M $ 20,000.00 $ - �$ _ $ _ $ = $ - $ _
$ 35,000.00 $ - $ - $ - $ - $ - $ -
$1500 @100participants $ 150,000.00 $ - $ - $ - $ - $ - $ -
________��.__���_��._ -�� _._..�._ _�mmmmmmmm �. _ �
$ 2,910,195.00 $ - $ - $ - $ -
Public Service Direct Costs: Su�portive Services Activitiesm � __ __ __________
3.00 $ 424,929.00 $ - $ - $ - $ $ : $
------- 0.50 $ 66,540.00 $ - $ - $ - $ - $ - $
........................................................................................�3.50 $ 340,200.00 � _______��� � �_ � ................�. ^
_ ___._____ _m ____
- - - - $ - $ -
1.00 $ 97,200.00 $ - $ - $ - $ - $ - $ -
_._�.
. _.. ......... _
$ �100,000.00 ___ �.................................................
75�$1,728 ........ $, _ 129,600.00 $.... ...._ $.... ...._ $.... ...._ $ - $ - $ -
w __ .�.� ..�...........��..�M..�. .
$ 1,158,469.00 $ - $ - $ - $ -
20
Public Facilities Direct Costs
see appraisal ._..�._ __..�____........ �___.....3,000,000.00 $ - $ - .�........................._......... $ - $ - $ -
draft lease $ 125,000.00 $ - $ - $ - $ - $ - $ -
____..��� � �..M�m_ m_ _ . �_. _...�
$ 677,720.00 $ - $ - $ - $ - $ - $ -
$ 3,802,720.00 $ - $ - $ - $ -
� � _ � - � - � - � - � - �
See tab 2 mm $ 60,000.00
.��..�� _ -� ..��
$35 per hour $ 133,080.00
- ___�.
$ 110,236.00
_�_r_�..
$ 26,832.00
$ - $ 330,148.00 S - $ - ' S - S - $ - $ -
[Indirect Costs]
__.__�.�
$ - $ - $ - $ - $ - $ - $ -
M$ - $ - $ _ $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ - $ -
$ - $ - - $ - $ - $ - $ - $ - $_������������������ -
$ - $ 8 201,532.00 $ `- - $ - $ - $ � $ I - $ .
lic service and public facility activifies,activity delivery soft costs,and indirect costs,or by any other categories that apply to your activity.Fil!in the region and organization name at the t
�p,the"Gap/Duplication of Benefits"column will show a red shaded field a number indicating your budget gap in parenthesis.lf you have a potential duplication of benefits,the column wi.
s from fees,trust funds,and taxes,and any foundation or private donation fundi»g,including insurance payments.If you are unsure if a funding resource should be included,p/ease emai�
ake it easier to track across all funding sources.
21
Exhibit C
Department of�Tousing and Cammunity Developrnent
CDBG-DR Warkforce Development Program
I�rar�u Reqttest
Grant Recipient Date
Project Name Draw#
Project Address Contact Name
Payment Address Contact Phone
To�al Amount Amount This
Cost Category Approved Cost Previously Remaining Balance
Disbursed Request
I certify that CHYBA has incurred costs that are both reasonable and necessary for the Workforce Development Project
described in Standard Agreement# . All required permits,certificates,invoices,and othcr neccssary documentation to support this
draw request are enclosed and copies are being maintained by the grantee in a permanent file and are available for review by HCD
staff or representatives.
Grantee's Signature Date Signed
Printed Name
For City Use Only
Draw# Authorization for the noted amount
Invoice#
CHYBA and City of Redding Housing staff certify that the requested amount is consistent with the Partner
Agreement dated
The supporting documentation is available for review in the office of the Redding Housing Division.
Staff Signature Date
Housing Manager Signature Date
22
Exhibit C-1
Workforce Development Service Data Monthly Report
ParticipantjActiuity Data
Number of persons enrolled during the reporting period
Number of persons withdrew from previous reporting period
Number of activities performed during the reporting period (may be classes,workshops,etc.)
Number of Participant Support Services utilized during the reporting period and
Number of training participants that utilized the Support Services
Race and Ethnicity crf Papulatian Served (YTD�:
Non-
Hispanic Hispanic
White
Black or African American
Asian
Asian American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
American Indian or Alaska Native and White
Asian and White
Black or African American and White
American Indian or Alaska Native and Black or African American
Other Multiple Race Combinations
Family Demc�graphics (number'af YTD)
Female Head of Househo►d
Senior Head of Household
Disabled Individuals Served
Single Parent Family
Financial Service Le�rels (YTdj
Tota)#of Persons Served To-Date
Tota)#of Persons at Extremely Low Income(30%)
Tota)#of Persons at Low-Income�evel (50%)
Total#of Persons at Moderate-Income Level (80%)
Tota)#of Persons above Low-and Moderate-Income Level
23
What activities are planned to be undertaken in next reporting period?
Describe any problems or delays in implementation and course of action to address them.
What are you doing to achieve program expenditure deadlines?
Oescribe any successes this reporting period.
Other Comments
24
EXHIBIT D
CDBG INCOME GUIDELINES
CDBG INCOME GUIDELINES - EFFECTIVE August 1, 2024
�tI°l��sf 1V��1�1�.N �N+CC�N�� �i�°lu�►f r111�C�lAN 1N�#'��1E �3{�°l�c�f�[���AI�;1N�fJME
EXTREMELY LOW LOW MODERATE
���ni�y :
�i�� Arrn�al P�r�t�inth Annu�� E�er Mvnt� Ar�nu�l E���Mcsrrtl�
1 $18,750 $1,563 $31,200 $2,600 $49,950 $4,163
2 $21,400 $1,783 $35,650 $2,971 $57,050 $4,754
3 $25,820 $2,152 $40,100 $3,342 $64,200 $5,350
4 $31,200 $2,600 $44,550 $3,713 $71,300 $5,942
5 $36,580 $3,048 $48,150 $4,013 $77,050 $6,421
6 $41,960 $3,497 $51,700 $4,308 $82,750 $6,896
7 $47,340 $3,945 $55,250 $4,604 $88,450 $7,371
8 $52,720 $4,393 $58,850 $4,904 $94,150 $7,846
it is the intention of this CDBG Workforce Development program to serve low- and moderate-
income (LMI} households and for at least 85 percent or more of the service recipients served
by CDBG funded activities to be LMI. CDBG guidelines include all sources of income
in the determination of Adjusted Gross income except for amounts specifically excluded
by any federal statute or regulation from consideration as income for purposes of
determining eligibility or benefits under a category of assistance programs that
includes assistance under a category of assistance programs under any program to
which the exclusions set forth in 24 CFR §5.609(c) apply. Some, but not alt, of the
exclusions are listed below:
a. income from employment of children under the age of 18 years;
b. Payments received for the care of foster children or foster adults;
c. �ump-sum additions to family assets, such as inheritances, insurance payments (including
payments under health and accident insurance and worker's compensation), capital gains
and settlement for personat or property losses;
d. Amounts that are specifically for or in reimbursement of the cost of inedical expenses;
e. income of a live-in aide;
f. Student financial assistance paid directly to the student or educational institution;
g. Special pay to a family member serving in the Armed Forces who is exposed to hostile fire;
h. Amounts received under training programs funded by HUD;
i. Amounts received by a person with a disability that are disregarded for a limited time for
purposes of SSI eligibility because they are set aside for use under PASS;
j. Amounts received for other pubticly assisted programs which are specificalty for or in
reimbursement of out-of-pocket expenses incurred and which are made solely to atlow
participation in a specific program;
k. Amounts received under a resident service stipend (not to exceed $200 per month);
t. Incremental earnings and benefits resulting from participation in qualifying State or tocal
employment training programs with clearly defined goals and objectives;
m. Temporary, nonrecurring or sporadic income (including gifts);
n. Reparation payments paid by a foreign government pursuant to claims filed under the laws
of that government by persons who were persecuted during the Nazi era.
25
EXHIBIT E
STATE OF CALIFORNIA-BUSINESS,CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W.EI Camino Avenue,Suite 670,95833
P.O.Box 952054 Sacramento,CA 94252-2054 � "
�
r
■
CDBG-DR WORKFORCE DEVELOPMENT PROGRAM
INCOME VERIFICATION PACKET
If requested, submit the following information via the forms enclosed and attach any applicable
supporting forms or documentation. Failure to complete the requested information may automatically
disallow any scholarships, free services or other subsidy related to the workforce training activities
funded by the CDBG-DR Workforce Program. Applicants are encouraged to request help as
needed; technical assistance is available.
A. Complete the following forms as provided for in this packet:
1. ❑ Workforce Development Participant household information (pages 3-9)
2. ❑ Authorization to Share and Release Information (page 10)
B. Attach copies of the following documentation for the applicant, or other household
members, as applicable:
1. ❑ Copy of driver's license(s), or State I.D. (s)from the applicant only,
• Identification must be legal per State and Federal laws. If you need help
obtaining proper identification, please indicate below:
❑ Assistance Requested.
• If you are applying to the program and you are under 18 years old and do not have
legal identification, you may submit a copy of your birth certificate and social security
card.
2. ❑ Capy of Signed Tax Return from prior year for ALL adult household members. If a tax return
is not available, submit an affidavit that no taxes were filed or a copy of"No Filing Status"from
the IRS for the previous year.
3. Submit either 3.a, 3.b or 3.c for each adult' household member, as applicable:
a. Three (3) months of consecutive & current pay stubs for all household members 18 years
and older and dated within 90 days prior to application or,
b. Signed statement from employer verifying at a minimum:
• Date of employment
• Current Position
• Wages and frequency of pay
• Employer name and title and phone number or,
c. Submit Certification of Zero Income form (see item C.2)
4. ❑ Copies of three (3) months of consecutive & current bank statements for all adult household
members dated within 90 days prior to application. Or indicate "N/A"
� Do not submit income documentation for adults (18 years and alder)that are enrolled in school. Indicate on
Household Composition Form all household members that are in school.
26
5. ❑ Documentation of the following, as applicable:
• child support and alimony income
• Most recent social security income statements
• Copies of W2's and 1099's
C. Provide the following forms if applicable to your circumstances (circle "N/A" if not
applicable):
1. ❑ Verification of Recurring Cash Contributions form, of N/A
2. ❑ Complete the "Certification of Zero Income"form for each adult without any income, or N/A
3. ❑ Complete the "Self-Employment Income Verification"form for each adult household member
that is currently self-employed, or N/A
NOTE: Program personnel may contact 3rd parties to validate information
27
GENERAL INFORMATION OF PARTICIPANT
Last Name First Name MI
Current Address City State Zip
Home/Mobile Telephone
Email Address
L.ast 4-digits of Social Security Number Date of Birth
2a
DISCLOSURE OF INCOME FOR PARTICIPANT
Any items indicated by "yes", attach related documentation.
Do you receive periodic income, such as: Yes No
a. Retirement funds..............................................
b. Pension....................................................... — —
c. Social Security Benefits.....................................
d. Supplemental Security Income (SSI)...................
e. Annuities....................................................... — —
f. Insurance Policies........................................... — —
g. Disability or Death Benefits................................. _ _
h. AFDC.............................................................
i. Unemployment Benefits..................................... — —
j. Workmen's Compensation..................................
k. Child Support/Alimony....................................... — —
I. Military............................................................ — —
m. Taxable Asset Income .......................................
n. Other Income.................................................... — —
Are you receiving income from:
a. Employment....................................................
b. Self-Employment..............................................
Do you have any of the following potential asset income:
a. Checking Account.............................................
b. Savings Account.............................................. — —
c. CD (Certificate of Deposit Account) ......................
d. IRA or other Retirement Account (i.e., 401 k, 457) .... _ _
Do you regularly receive monetary gifts or non-cash contributions from persons outside your
household for2:
a. Mortgage, Rent, Living Expenses.........................
b. Utilities............................................................. — —
c. Groceries.......................................................... — —
d. Clothing............................................................ — —
e. Miscellaneous....................................................
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal
of false information is punishable under Federal Law. I have no objections to inquiries being made to
verify any information listed above.
Participant Signature Date
2 For items in this section indicated "yes", attach the Verification of Recurring Contributions form
29
DISCLOSURE OF INCOME FOR OTHER ADULT HOUSEHOLD MEMBER(S)3
Do you receive periodic income, such as: Yes No
a. Retirement funds..............................................
b. Pension....................................................... — —
c. Social Security Benefits.....................................
d. Supplemental Security Income (SSI)...................
e. Annuities....................................................... — —
f. Insurance Policies...........................................
g. Disability or Death Benefits.................................
h. AFDC............................................................. — —
i. Unemployment Benefits.....................................
j. Workmen's Compensation..................................
k. Child Support/Alimony....................................... — —
I. Military............................................................ — —
m. Taxable Asset Income .......................................
n. Other Income.................................................... — —
Do you receive periodic income, such as?
a. Employment.................................................... — —
b. Self-Employment..............................................
Do you have any of the following:
a. Checking Account.............................................
b. Savings Account.............................................. — —
c. CD (Certificate of Deposit Account) ......................
d. IRA or other Retirement Account (i.e., 401 k, 457) .... _ _
Do you regularly receive monetary gifts or non-cash contributions from persons outside your
household for:
a. Mortgage, Rent, Living Expenses.........................
b. Utilities............................................................. — —
c. Groceries.......................................................... — —
d. Clothing............................................................ — —
e. Miscellaneous....................................................
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal of
false information is punishable under Federal Law. I have no objections to inquiries being made to verify
any information listed above.
Non-participant adult household member Date
3*Complete additional forms for each adult member, as applicable
30
HOUSEHOLD4 COMPOSITION CERTIFICATION5
As of (date of application), I,
resided at: (property address)
Circle the correct response:
1) At the time of time of the application I was living alone, or I expect to be living alone within the next
12 months.
2) The following people live with me and will continue to do so for the foreseeable future:
Name Last 4 digits of Date of Birth Enrolled in School?
SSN#
Do you expect your household composition to change in the next 12 months?
If yes, explain:
CONFLICT OF INTEREST CERTIFICATION
Do you, or anyone in your household, have family or business ties to anyone who assisted in the
development or operations of the workforce development program?
Circle one: Yes No
If yes, describe the relationship and role:
4"Household" is defined as all persons occupying a hausing unit. The occupants may be a family, as defined in 24
CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share
living arrangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. (24
CFR 570.3). Note:An applicant may be considered a smaller"household"than their current actual "household"
number if the living situation is temporary or transitional, i.e., aging out of foster care, temporarily homeless and
formerly incarcerated are examples of individuals that may be temporarily part of a larger household than what
would be considered in a "household calculation".
5 Complete one form for each applicant household
31
CERTIFICATION OF HOUSEHOLD INFORMATION AND INCOME
(To be completed by participant and other adults of household, if applicable)
I (We), (and) do hereby certify that
my (our) household consists of inembers. I (We) certify that my (our)yearly income is
. I (We) also certify that all the information that I (we) have given is
correct to the best of my (our) knowledge.
Participant Signature Date
Other Adult Household Signature Date
32
DISASTER RECOVERY BENEFITS COMPLIANCE
The workforce development program for which you are applying is funded in whole or part by
Community Development Block Grant— Disaster Recovery funds related to the 2018 wildfire disasters in
California. The following information is required to be collected for the program administrators to
evaluate a potential Duplication of Benefits.
1) Are you currently receiving, or have you received in the last 3 years, any assistance for the
purpose of workforce development training courses(s) you are currently applying for? (i.e., Pell
Grants, Educational funds)
No or Yes_
If yes, If yes, please provide the name of the program, last date of receipt of funds, and amount:
2) Have you entered into or completed the same or similar course(s)—that you are applying for—
within the last 3 years? (If the response is yes, additional conversations with HCD Program staff
may be required.)
No or Yes_
INVe certify that INVe have been asked the above questions and they have been
answered truthfullyto the best of my/our knowledge. I/We further understand that
submittal of false information is punishable under Federal Law. I/We have no objections
to inquiries being made to verify any information listed above.
Participant Other adult household member
For reviewer's comments only with respect to Duplication of Benefits and other compliance items
indicated above:
33
DEMOGRAPHIC INFORMATION —Workforce Development(CDBG-DR 2018)
(for evaluation of equitable distribution of funds)6
Race and Ethnicitv Marital Status
Single
Ethnicity: (select only one) Married
Hispanic or Latino Widowed
Not Hispanic or Latino Divorced
Separated
Race: (select one or more) Other
American Indian orAlaska Native
Asian
Black or African American Gender
Native Hawaiian or Other Pacific Islander Male
White Female
6 The race/ethnicity/gender information is requested by the Federal Government for certain federally supported
programs to monitor compliance with equal opportunity laws.You are not required to furnish this information
(race/ethnicity/gender) but are encouraged to do so. The law provides that a provider may not discriminate either
based on this information, or on whether you choose to furnish it.
34
STATE OF CALIFORNIA-BUSWES�GONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE '
2020 W.EI Camino Avenue,Suite 670,95833
P.O.Box 952054 Sacramento,CA 94252-2054 ��"
� ,
s
■
Authorization to Share and Release Information
Purpose: Consent to allow California Department of Housing and Community Development
(HCD) and/or a Workforce Development Program to request information from 3rd parties to
verify an applicant's eligibility. Moreover, a signed form grants permission for HCD to release
applicants' demographic information to HUD in aggregate form.
I, , authorize the following agencies collaborating
inthe CDBG-DR 18 Workforce Development Program to collect information relevant to my
eligibility to participate in the Program.
Department of Housing and Community Name of Subrecipient
Development
2020 W. EI Camino Avenue, Suite 670, Subrecipient Address
Sacramento, CA 95833
(916 263-7400 u recipien one
The information that may be released includes, but is not limited ta:
1. Information about my current employment status, wages and projected income
2. Information about recurring contributions
3. Information about my current household composition (who lives with me)
4. Information about my participation in other workforce development programs
1 also permit representatives from the agencies/organization listed above, who are working with
me or on my behalf, to discuss these matters specifically related to my participation in the
Workforce Development Program.
I further permit these agencies to share my demographic data' (race, ethnicity, and gender) to
HUD for the purposes of evaluating the Workforce Development Program and improving
services.
My signature below indicates I have read this form and/or have had it read to me. 1 can revoke
this consent in writing at any time.
Participanf's name (printed)
Participant's signature Date
'The race/etl�nicity/gender information is requested by the Federal Government for certain federally supported programs 2o monitor compliance with equal
opportuniCy laws.You are not required to furnish this infonnation(race/eChnicitylgender)but are encouraged to do so.The law provides Chat a provider may
not discriminate either based on this information,or on whether you choose to fiunish iT.
35
App�ndi��e �r�ft S�r�pl�Star�d��d A�r��r��n�
4, �
EXHIBIT F- Sample Standard Agreement
Draft Sample Standard Agreement
The following draft sample Standard Agreement is included for your review and to
understand the requirements and conditions of operating a CDBG-DR funded activity. The
final Standard Agreement will include:
Exhibit A—Authority, Purpose, and Scope of Work
Exhibit B — Budget and Payment Provisions
Exhibit C — State of California General Terms and Conditions (not included in this draft
sample, included as a link on the STD 213)
Exhibit D — CDBG-DR Workforce Development Program Terms and Conditions
Exhibit E — Special Terms and Conditions (not included in this draft sample)
Exhibit F — Detailed Scope of Work, Budget, and Application (not included in this draft
sample, derived from the application completed through the Grants Network application
process)
Exhibit G — Subrecipient Profile (not included in this draft sample, derived from the
application profile completed through the Grants Network application process)
36
Published September 2023
Subrecipient's Name
18-DRWD-210XX
Page 1 of 7
Section A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority & Purpose
The California Department of Housing and Community Development (hereinafter
"Department") is the lead and responsible entity for administering the Community
Development Block Grant— Disaster Recovery Workforce Development Program
(hereinafter "DR-Workforce") funds appropriated under Public Laws 115-254 and
116-20 and allocated to the State of California by the U.S.`Department of Housing
and Urban Development (hereinafter "HUD"). Commun;ity Development Block Grant
— Disaster Recovery (hereinafter "CDBG-DR") is used by the Stat� of California to
support recovery efforts in areas impacted by the Federal Em�rgency Management
Agency's Major Disaster Declarations DR-44�7 and DR-4382. DR-Workforce
programs are funded by CDBG-DR to address the need for skilled trades and
specialized training and increase economic t�pportuni#ies for low- to moderate-
income persons.
2. Scope of Agreement
A. Grant Funds
Subject to the #erms and conditions of this'Standard Agreement (hereinafter
"Agreement"), the Department has allc�cated and agrees to provide grant
funds up to the rnaximum amount identified in the Standard Agreement STD
213 Form to [insert subrecipient name] (hereinafter "Subrecipient") for all
Work {defined below) identified in this Agreement (hereinafter "Subrecipient
Award"). All payments made to the Subrecipient will adhere to the provisions
described in Exhibi# B, Section 6 (Method of Payment) herein. In no instance
shall the Department be liable for any costs in excess of the approved as
shown in the Budget sec#ion in Exhibit F, nor for any unauthorized or ineligible
costs or exper�ses.
This Agreement governs the Subrecipient Award and each individual Program
thereafter prc�posed by the Subrecipient and approved by the Department
(each an_"Approved Activity", and collectively the "Approved Activities"), the
budget far each of which is to constitute some portion of the Subrecipient
Award. The cumulative total amount of all Approved Activities for DR-
Workforce funding shall not exceed the total amount of the Subrecipient
Award.
B. Implementation of Agreement
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
37
Subrecipient's Name
18-DRWD-210XX
Page2of7
Section A
By entering into this Agreement and thereby accepting the Award of grant
funds, the Subrecipient agrees to comply with and implement this Agreement
in a manner satisfactory to the Department and HUD and consistent with all
applicable laws, regulations, policies and procedures that may be required as
a condition of the Department providing the grant funds, including but not
limited to, all applicable DR-Workforce Administration and Compliance
requirements set forth by this Agreement, and in accordance with the NOFA
Application (hereinafter "Application") documentation previously provided by
the Subrecipient, attached to Exhibit F, and made a part hereof. The
Department's providing of grant funds under th'rs Agreement is specifically
conditioned on Subrecipient's compliance with fhis provision and all terms
and conditions of this Agreement, the most recently published version of the
Department's �t��� ���G-��A�ti�� �I�r� f�r 2Q1� �i���t�rs and F'�c�gr�rn
�ali���� ��d r���d�r��9 and any amendments thereto, a11 applicable Federal
Register notices (including future Federal Notices), and the requirements of
the authorities cited above, as a11 af the same may be amended from time to
time.
This Agreement is sub}ect to writfen modification and termination as
necessary by the Dep�r�ment in accc�rdance with requirements contained in
any future state or federaf legislation and/or state or federal regulations. All
other modifications must b� in written form and approved by both parties.
3. Subrecipient Scope'of Work
The Subrecipient scope af work(hereinafter "Work")for this Agreement shall consist
of the following;
The Subrecipi�nt shall perform the funded activities described in the Work, as
detailed in Exhibit F.
All written materials 4r alterations submitted as addenda to the original Application,
and which are approved in writing by the Department are hereby incorporated as
part of the Application. The Department reserves the right to require the Subrecipient
to modify any or al1 parts of the Application to comply with CDBG-DR or state
program requirements. The Department reserves the right to monitor all Work to be
performed by the Subrecipient, its contractors, and subgrantees in relation to this
Agreement. Any proposed revision to the Work must be submitted in writing for
review and approval by the Department and will require an amendment to this
Agreement. Approval shall not be presumed unless such approval is made by the
Department in writing.
A. For the purposes of perForming the Work, the Department agrees to provide the
amount(s) identified in Exhibit F, Budget Worksheet. Unless amended in writing,
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
38
Subrecipient's Name
18-DRWD-210XX
Page3of7
Section A
the Department shall not be liable for any costs more than the total approved DR-
Workforce budget identified herein. The Department shall not, under any
conditions, be liable for any unauthorized or ineligible costs.
B. Approved Activities must meet a CDBG-DR National Objective. DR-Workforce
programs, as defined in the DR-Workforce Policies and Procedures Manual shall
meet the following CDBG-DR National Objectives:
1. Benefit to Low/Moderate Income Persons
C. Subrecipient shall meet all project milestones, praject-specific special conditions,
budgetary and otherwise, and other requirements, as set fort� in this Standard
Agreement.
D. Subrecipient shall comply with all Project claseout procedures, timely and
accurately, including responding to the C�epartrnent's requests for additional
information in support of Project cf�seout.
E. Subrecipient shall submit requests for reimbursement (Financial Reports) to the
Department no less frequently than quarterly and no more frequently than
monthly with end-of-quarter reirnbursement requests being due to the
Department by the 10th calendar day of the month following the end of the
preceding quarter. The Department rnay require monthly requests for
reimbursement. For purposes of this provision, the first full month following the
effective date of this Agreement shall constitute the first month of the first quarter.
Subrecipient shall submit FinanciaC Reports consistent with the other provisions
outlined in fihis Agreement.
F. Subrecipient shall ct�llect data and submit reports to the Department in
'accordance with th� reporting requirements detailed in Section 24 of Exhibit D
' herein.
G. The Subrecipient shall monitor all Approved Activities in accordance with the
requirements t�f the Subrecipient Monitoring Responsibilities outlined in the DR-
Workforce Deuelopment Policies and Procedures Manual.
4. Effective Date'and Commencement of Work
A. This Agreement is effective upon approval by the Department
representative's signature on page one of the fully executed Standard
Agreement, STD 213 Form (the "Effective Date").
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
39
Subrecipient's Name
18-DRWD-210XX
Page 4 of 7
Section A
Subrecipient agrees that prior to execution of this Agreement by the Department, no
Work toward the implementation of the program activities, shall commence, nor shall
any costs be paid with CDBG-DR funds incurred or obligated by any party.
Additionally, for public facility-related activities, proof of the recorded DR-Workforce
Use Restriction, as required by federal regulation, must be submitted to, and
accepted by the Department at close of acquisition and/or prior to the start of
construction, when such activities are applicable to an approved training program. If
an Application is approved that includes both acquisition and construction, the deed
restriction must be recorded at close of acquisition.
5. Term of Agreement and Performance Milestones
A. Term of Agreement: With the exception of the activities'and costs allowed
during DR-Workforce grant closeout_period as set forth in Exhibit B, Section 9,
the Subrecipient shall complete the W�rk activities and incur all project Activity
Costs (does not include Activity C7elivery Costs which are due 45 after the
expenditure deadline, see Exhibit B Sectian 6.B. for rnore details) on or before
the Expenditure Deadline.'Time is af the essence to ensure complete and
compliant Approved Activities before grant closeout.
The Expenditure Deadline far Activity funding is 01/31/2026, unless expressly
extended by th� �epartment in writing and in its sole and absolute discretion
and subject to any federal or state limitations with respect thereto.
All gran#funds including, Activity Delivery, must be expended by the
Agreernent expiration date.
This Agre�ment will expire as set forth in Section 2 of the STD 213.
B. Performance Milestones: Subrecipient shall adhere to the performance
milestones below. Time is of the essence with respect to all such milestones.
1) For the Public Facilities eligible activity only, Subrecipient must
commence the Environmental Record Review ("ERR") process within
one (�) month from effective data of this agreement with HCD.
2) For the Public Facilities eligible activity only, Subrecipient must
successfully complete Acquisition or lease within two (2) months from
ERR clearance.
3) For the Public Facilities eligible activity only, Subrecipient must begin
to incur Construction costs (soft cost are sufficient), within two (2)
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
40
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18-DRWD-210XX
Page5of7
Section A
months from ERR clearance or, if applicable, from Acquisition/�ease
completion.
4) Subrecipient must commence approved training classes and
supportive services three (3) months from ERR clearance or
construction/acquisition complete; but must begin serving Beneficiaries
by December 31, 2024.
5) Subrecipient must meet the project-specific milestones outlined in the
Subrecipient's schedule set forth in Exhibit F.
6) Subrecipient must expend fifty percent (50%) of the funds authorized in
this Agreement at least ten (10} months prior to the Expenditure
Deadline. Proof of ineeting this milestone must be provided in the
Financial Report submitted no later"than nine (9) months from the
Expenditure Deadline. Ft�r ex�rnple, if an expenditure deadline is
December 31 St, then 50°10 requirement must be reached 10 months
before that, which is end of February earlier that year and a Financial
Report showing prac�f is due in the next month's March Financial
Report.
7) Subrecipient must serve fifty percer�t (50%) af its Beneficiaries
identified in Exhibit F no later than six (6) months prior to the
Expenditure'Deadline. Proof of ineeting this milestone must be
,provided in the Monthly Activity Report submitted no later than five (5)
months from the Expendi#ure Deadline. For example, if an expenditure
deadline is December 31 St, then 50% requirement must be reached 6
rnt�nths before that date, which is June 31 St earlier that year, and a
Monthly activi#y Repart showing proof is due in next month's July
Monthly Activity Re'port.
8) Subrecipient must serve one hundred percent (100%) of its
Beneficiaries identified in Exhibit F prior to the Expenditure Deadline.
The department may allow up to a 10% variance, if, in the sole
discretion of the Department, it determines that the Subrecipient has
dernonstrated, for reasons beyond Subrecipient's reasonable control,
they were not able to timely meet this requirement.
9) Expenditure of all DR-Workforce Activity Funds (excluding eligible
Activity Delivery costs for close-out) by the Expenditure Deadline. If
Subrecipient fails to fully expend DR-Workforce activity funds by the
Expenditure Deadline, the Department reserves the right to
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
41
Subrecipient's Name
18-DRWD-210XX
Page6of7
Section A
disencumber the Subrecipient's Award amount in this Agreement by
the amount then unspent.
10) For Public Facility activities, recordation of the 5-Year no change of
use restriction.
11) Failure to meet performance milestones:
. If any performance milestones listed above are not met or not
on target to be met, in addition to any other rights and remedies
it has hereunder, the Department reserves the right to withhold
further payments to Subrecipient (including, but not limited to,
reimbursements for Activity Delivery casts) until such time as
satisfactory progress is made toward meeting the perfarmance
measures.
. The Department h�s full discretion to determine if the
Subrecipient is on target to meet the Expenditure Deadline.
Subrecipient shall diligently work with the department's DR-
Workforce staff to promptly submit to the Department:
(a) a writter� mitigatic�n plan specifying the reason(s) for the
delay;
(b) the actians tc� be taken to complete the task that is the
subject t�f the missed measure deadline; and
(c) the date by which the completion of said task will occur.
12) The Departrnent, in its sc�le and absolute discretion, reserves the right
fo reallocate unspent grant funds from this contract if the Department
determines the Subrecipient is unable to meet the performance
rnilestones in a timely`manner following the failure to meet said
milestones. Tt�e Department reserves all rights and remedies
available to it in case of a default by Subrecipient of its responsibilities
and abligations under the terms of this Agreement. All remedies
`available to the Department are cumulative and not exclusive.
The Subrecipient and its contractors, as applicable, shall adhere to all
perFarmance milestones as established above.
C. Any changes to the Work set forth in this Agreement must be approved in writing
by the Department. Requests for revisions to the Work must be submitted in
writing for review and approval by the Department in its discretion. Any approval
shall not be presumed unless such approval is made by the Department in
writing.
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
42
Subrecipient's Name
18-DRWD-210XX
Page7of7
Section A
6. DR Workforce Development Program Contract Management
A. Department Contract Manager: The Department Contract Manager for this
Agreement is the DR-Workforce Program Manager or the Program Manager's
designee. Written communication regarding this Agreement shall be directed
to the Department Contract Manager at the following address:
CA Department of Housing and Community Develo,pment
Division of Financial Assistance — DR-Workforce D�velopment Program
Attn: Contract Manager
P.O. Box 952054
Sacramento, CA 94252-2054 or,
electronic mail at: �rkf�rc� h�de��.g�v
B. Contract Management: Day-to-day administration of this Agreem�;nt shall take
place via Grants Network, including but not lirnited to:
1) Financial Reports (Funds Requests)
2) Activity Reports
3) Risk Assessments and L7ue Diligence documents
4) Other Reports, as required
5) Submittal of any and afl requ�sted supporting documentation
6) Standard Agreement Issuance and Amendments
C. Subrecipient Contract Adrninistr�tor: The Subrecipient Contract Administrator
(must be a Subrecipient employee) is identified in Exhibit G, Subrecipient
Profile.,Unless otherwise directed by the Department, any notice, report, or
other commur�ication required by this Agreement shall be directed via Grants
Network or written to the Subrecipient's Contract Administrator at the contact
information identi�ed in Exhibit G.
18-DR Workforce Development-210XX
Approved Date: xx/xx/2023
Prep. Date: x�xx/2023
43
Subrecipient's Name
18-DRWD-210XX
Page 1 of 6
Section B
BUDGET AND PAYMENT PROVISIONS
1. Budget
All approved budget amounts are specified by line item in Exhibit F, section 3, Budget
Worksheet.
2. Cost Classification
Subrecipient must classify costs on the budget by distinguishing between Activity Costs,
Indirect Costs and Activity Delivery Costs.
3. Other Fundinq Sources
All other sources of funding required to complete the,Approved Activity rnust be
identified, committed, and documented pricrr tc�, and as a condition of thi� Agreement. If
at any time, those identified and secured sources change,;the Subrecipient must notify
the Department within ten (10) calendar days of the Subrecipient's knowledge that
funding sources are changing. The terms and conditions of all financing shall be subject
to the Department's continuing revievu and approval. The Department must re-review a
Project application at any time there is a change in the amount of, or the material terms
and conditions of, any third-party funding for the Work.
4. Availability of Funds
A. The Department's provision of funding to Subrecipient pursuant to this
Agreernent is contingent on the availability of DR-Workforce funds subject to the
requirements that Subrecipients spend 80% of program funds to benefit the MID
'and must meet the requirement of 85% of grant-wide funds for LMI benefit, but
should strive for 100%, and continued federal and state authorization for DR-
Workforce activities. All funding hereunder is subject to amendment or
;terrnination due to lack of funds or authorization. Requirements for MID and LMI
benefit can be found in greater detail in DR-Workforce published Policies and
Procedures.
B. The Departrnent shall be relieved of any obligation for reimbursing the
Subrecipient if funds allocated to the State by HUD cease to be available for any
reason or there is any limitation on, or withdrawal of, the Department's authority
to administer the CDBG-DR program or any portion thereof.
5. �enditure of Funds
A. Activity Costs
18-DR Workforce Development -210XX
Approved Date: XX/XX/2023
Prep. Date: x�xx2023
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18-DRWD-210XX
Page 2 of 6
Section B
No Activity costs may be incurred, or funds reimbursed, until and unless
Subrecipient provides documented compliance with the National Environmental
Protection Act (NEPA) requirements established in 24 CFR 50, 24 CFR 58, and
42 USC 4321, et seq. and California Environmental Quality Act (CEQA);
California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000 —
15387 as referenced in Exhibit D, section 14.
Activity Delivery Costs may be incurred prior to documented NEPA and CEQA
compliance. See Section 6(A)(2) below for reimbursement requirements of
Activity Delivery costs.
B. Priority of Funds
The Grantee agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available. To the extent
available, the Subrecipient must first disburse funds available to the Approved
Activity from, among other sources, Subrecipient funding, third-party loans or
grants, contract settlements, audit`recoveries, and interest earned on such funds
before requesting or receiving DR-Workforce funds.
C. Withholding Funds
The Department reserues the right to withhold payments pending timely delivery
of activity reports ar documents as may'be required under this Agreement, and
for defaults by the Subrecipient, as noted in Exhibit D.
D. Disencumbering of Surplus Funds
Notwithstanding the terms in Exhibit A Section 5.B.9, the Subrecipient agrees
that funds determined by the Department to be surplus upon completion of the
Approved Activity, or that have not been spent on eligible costs prior to the
Exp�nditure Deadline, will be subject to disencumbrance by the Department.
E. Indirect Costs
The Department will consider reimbursement of indirect cost expenditures from
Subrecipients that have an approved Indirect Cost Rate Proposal from the
Department, HUD, or other cognizant federal agency. If Subrecipient does not
have an approved Indirect Cost Rate Proposal, Subrecipient may utilize the de
minimis rate of 10% of modified total direct costs (MTDC) which may be used
indefinitely or until the Subrecipient chooses to negotiate for a new rate based on
an indirect cost proposal. prior to submission of Financial Reports for
reimbursement of indirect cost expenditures. Procedures for establishing an
18-DR Workforce Development -210XX
Approved Date: XX/XX/2023
Prep. Date: x�xx2023
45
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18-DRWD-210XX
Page 3 of 6
Section B
indirect cost rate can be found at 2 CFR 200.414. All indirect costs that may be
reimbursed with grant funds should be shown separately on Exhibit F, Budget
Worksheet.
F. Compliance with the OMB Uniform Guidance Audit Requirements
Grant funds will not be disbursed to any Subrecipient identified by the State
Controller's Office (SCO) as non-compliant with the Federal Single Audit Act, as
described in the OMB Uniform Guidance and 2 CFR Part 200 Sub-Part F. No
funds may be disbursed until compliance with the U'niform Guidance is
demonstrated to the satisfaction of the Department.
G. Grant Administration
The Subrecipient agrees to administer this Ag,reement in accordanc�''with the
provisions of Section 7097 through and including Section 7126 of Title 25 of the
California Code of Regulations.
6. Method of Payment
Payments will be made directly tt� #he Subrecipient as reimbursements for Eligible
Activity Costs based on the docurnented and satisfactory completion of agreed upon
performance milestones detailed in'Subrecipient Scape of Work as indicated in Exhibit
A, and confirmation of Subrecipient's compiiance with the terms of this Agreement. No
funds will be advanced tt� the'Subrecipient by the Department.
Financial Reparts must be su"bmitted electronically through Grants Network. The
Department will not authorize payments or reimbursements unless it has determined
that the activities indicated in the Financial Report have been performed in compliance
with the terms of this Agreement and any other agreements executed by the parties in
connection herewith. Except for the Final Financial Report (see Section 6.8 below),
Fin�ncial Reports shall be submitted by the Subrecipient to the Department no less
frequently than quarterly and no more frequently than monthly by the 10t" of each
month.
A. Reimbursernents for Costs Incurred
1) The Subrecipient may use grant funds for reimbursement by the
Department for Eligible Activity Cost as defined herein and used for
Approved Activities. Eligible Activity Costs include costs associated with
program implementation, delivery, and completion.
2) Activity Delivery Costs expenditures shall be paid only after such costs are
expended for approved Work satisfactorily completed, provided the
18-DR Workforce Development -210XX
Approved Date: XX/XX/2023
Prep. Date: x�xx2023
46
Subrecipient's Name
18-DRWD-210XX
Page 4 of 6
Section B
Department determines that the Program Performance Milestones in this
Agreement are on track.
3) To receive reimbursement for Approved Activities, the Subrecipient must
timely submit all required Department forms and necessary supporting
documentation via Grants Network. Financial Reports must include the
level of documentation specified by the Department in the Department's
Grant Administration Manual located on the Department's website, in
order to be reviewed and processed.
B. Final Financial Reports
1) The Final Financial Report for the Subrecipient Rward must be submitted
to the Department no later than farty-five (45) days after the Expenditure
Deadline of this Agreement.
2) If the Final Financial Rep€�rt for funds expended during the term of this
Agreement has not been received by the Dep�rtment by the deadline cited
in Section 6.B.1 of this Exhibit,the Department m�y disencumber any
funds remaining in which case grant funds will no'longer be available to
the Subrecipient.
7. Recapture of Funds
A Subrecipient may be required t� repay;all, or a portion of the funds received from the
Department, including Activity Delivery Costs, pursuant to this Agreement if the
Subrecipient, amor�g other things, does not fulfill its obligations under this Agreement or
fails to meet applicable federal requirements. The reasons for a recapture of funds by
the Department include, but are not lirnited to, the following:
A. The Subrecipient does not comply with the terms of this Agreement, or any
; agreement ex�cuted by the Subrecipient and the Department in connection
herewith.
B. The Subrecipient withdraws from the Program prior to completion of the
Project(s) or Activity(ies).
C. The Subrecipient fails to meet a National Objective.
The potential recapture of funds pursuant to this provision is in addition to, and not in
lieu of, any other rights and remedies of the Department under this Agreement.
8. Proqram Budget Revisions and Amendments
18-DR Workforce Development -210XX
Approved Date: XX/XX/2023
Prep. Date: x�xx2023
47
Subrecipient's Name
18-DRWD-210XX
Page 5 of 6
Section B
Budget line-item adjustments may be made in accordance with the following:
A. Budget Revisions: Adjustments to the Budget that do not require an increase or
reduction of total activity budget, a change in National Objective, or a change in
the type or a reduction in number of beneficiaries assisted may be completed as
a Budget Revision. Budget Revisions shall include but not be limited to:
1) Adjustments that reallocate funds between budget line items.
2) Adjustments that increase or decrease the detail included in the submitted
lined item budgets, including adding and remouing budget line items,
without increasing or decreasing the scope of work and without changing
the overall budget.
Budget Revisions must be apprc�ved by #he Department prior to implementation.
Approval shall be provided either through the online grant management system,
or in writing, as appropriate. If approved, Budget Re�isians shall automatically
be deemed a part of, and incorporated into, this Agreement. Project budget
revisions must be submitted through Grants Network and subsequently
approved by the Department pric�r to implementation. Approval shall be provided
through Grants Network.
B. Agreement Budget Revisions: Adjustrnents to the Subrecipient Award that result
in an increased or a reduced total award amount shall require an Agreement
amendment. Agreernent amendrnents must be fully executed by both the
Subre�ipient and the Department prior to implementation.
9. Approued Activity Closeout Procedures
A. Once the Approved Activity is completed, the Subrecipient must submit the
folfawing to th�'Department within ninety (90) days after the Expenditure
Deadline.'
1) Per Section 6.B of this Exhibit, the Final Activity Report (Project
Campletion Report) shall be submitted no later than 45 days following the
Expenditure Deadline. The Final Activity Report must include all required
reporting data for the Activity including but not limited to eligible activities,
costs, beneficiaries, and National Objective;
2) If applicable, a copy of the produced plan;
3) If applicable, Final Labor Standards Report as described in Exhibit
18-DR Workforce Development -210XX
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Prep. Date: x�xx2023
48
Subrecipient's Name
18-DRWD-210XX
Page 6 of 6
Section B
D(18)(A) herein;
4) Signed Closeout Memo asserting all conditions have been met;
5) Evidence, satisfactory to the Department, of compliance with any other
Special Conditions of this Agreement; and
6) A resolution from the governing body of the Subrecipient acknowledging
the accomplishments of the Approved Actiwity and confirming that the
Approved Activity is complete and that all Financial Reports have been
submitted.
B. Upon receipt and approval of the above documentation, the Department will
close the Activity and finalize the activity in DRGR for final reporting to HUD.
10. Document Retention Policv
Subrecipient shall retain all books, recards, accounts, documentation, and all other
materials relevant to this Agreement for a rninimurn period of fi�re (5} years after the
Department notifies the Subrecipient#hat the applicable grant agreement between HUD
and the State of California has been clased.
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Approved Date: XX/XX/2023
Prep. Date: x�xx2023
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Page 1 of 31
Section D
CDBG-DR WORKFORCE DEVELOPMENT PROGRAM TERMS AND CONDITIONS
1. Definitions
Activity Funds — means any reasonable and necessary costs that are directly related to
labor and/or direct construction and/or direct Program implementation costs which will
meet a National Objective as defined in 42 U.S.C. 5304(b)(3), as amended, and 24 CFR
570.483.
Activity Delivery Costs (ADCs) - means related allowabfe, reasonable, and necessary
costs incurred for implementing and carrying out the eligible DR-UVorkforce Program.
See the DR-Workforce Policies and Procedures Manual about how ADCs are uniquely
defined in public service Activities, like workforce training programs.
Activity Reports — Monthly reports subrnitted by the Subrecipient that describe Program
and Activity progress and/or beneficiaries served during a given reporting period.
Activity Reports must be submitted by the 10t" of each month.
Approved Activity—An Activity that has been submitted to the Department through the
Notice of Funding Availability solr`citatit�n and reviewed and approved to receive a
Subrecipient Award by the Department.
Area Median Income (AMI) - means the medi�n household income for specific
geographic areas, adjusted far household size, as calculated by HUD, and published
annually by the Department at h��� !� �r h�d �� ��v1�r�r��� �r�d�f�a�dir��i���rn�6
Iirr�it�l�t�t�A��d�f�d�r�l-ir���rr��-r�r�t���d�l��r�-��I���I�rr�i��.
CDBG-DR— means the Community Development Block Grant— Disaster Recovery
funds which is the funding sot�rce for the Approved Activity(ies) the Department has
agreed to fund via this Agreement.
California Environmental Quality Act (CEQA) - is a state statute that requires state and
local agencies to identify the significant environmental impacts of their actions and to
avoid or mitigate those irnpacts, if feasible.
Department— mean� the California Department of Housing and Community
Development. -
Disaster Recovery Grant Reporting System (DRGR) — The electronic system primarily
used by the Department to access grant funds from HUD and report performance
accomplishments for grant-funded activities to HUD. The DRGR system is used by HUD
to review grant-funded activities, prepare reports to Congress and other interested
parties, and monitor program compliance.
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Prep Date: xx/x�2023
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Page 2 of 31
Section D
Duplication of Benefits (DOB) - Financial assistance received from another source that
is provided for the same purpose as the DR-Workforce funds, in accordance with
Federal Register Notices 84 FR 28836 and 84 FR 28848.
Eligible Activity Costs—Those necessary and reasonable costs under 2 CFR 200.400
through 475, and applicable notices and waivers, and as identified in Section 4.9 of the
DR-Workforce Policies and Procedures Manual, and as approved by the Department.
Eligible Activity Costs do not include any costs which are disallowed or otherwise
deemed ineligible by the State of California and/or HU[�.
Financial Reports (Funds Requests) - the forms and processes required by the
Department for a Subrecipient to use to request grant funds.
Grant Funds —The CDBG-DR funds allocated to fhe Subrecipient for the
implementation of the DR-Workforce Program. Grant Funds can be used under this
Agreement to reimburse for Program costs, Activity Delivery Costs, and'Indirect Costs.
Household - all persons occupying a housing unit. The occupants may be a family, as
defined in 24 CFR 5.403; two or rnore families living together; c�r'any other group of
related or unrelated persons whc� share living arrangements, regardless of actual or
perceived, sexual orientation, gender identity, or marital status. (24 CFR 570.3). Note:
An individual may be considered a small�r househt�ld if the living situation is temporary
or transitional. Aging aut of foster care, temporarily homeless and formerly
incarcerated are examples of individuals that may be temporarily part of a larger
household than what will be considered in a "household income calculation".
HUD —The United States Deparkment af Housing and Urban Development.
Indirect Costs - means those costs incurred for a common or joint purpose benefitting
more than one cost objective, and not readily assignable to the cost objectives
specifically benefitted, without effort disproportionate to the results achieved.
Indir��t Cast Rate Praposal - means the documentation prepared by a governmental
unit or subdivision thereof to substantiate its request for the establishment of an indirect
cost rate as further:defined in 2 CFR 200.56 and 2 CFR 200.57.
�ow- to Moderate- Income (�MI) — �ow to moderate income people are those having
incomes not more than the "moderate-income" level (80% Area Median Income) set by
the federal government for HUD-assisted programs. This income standard changes
from year to year and varies by Household size, county, and the metropolitan statistical
area.
Standard Agreement ("Agreement") — The contractual arrangement between the
Department and the Subrecipient which sets forth the terms and conditions by which
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DR-Workforce funds must be utilized with regards to Approved Programs.
National Environmental Policy Act (NEPA) —The federal law and associated regulations
which establishes a broad national framework for protecting the environment. NEPA's
basic policy is to assure that all branches of government consider the environment prior
to undertaking any major federal action.
Subrecipient— a public or private nonprofit agency, authority,or organization receiving a
direct award of grant funds from the Department for the pu,rpose to undertake Approved
Programs that meet a National Objective.
Work—the scope of work required of the Subrecipient as set forth in Section 3 of Exhibit
A, and Exhibit F of this Agreement.
Subrecipient Award —The amount of grant funds allocated to the Subrecipient for
Approved Activities.
2. NationalObjectives
In accordance with 24 CFR 570.2�8, Section 1a4(b)(3) of the Housing and Community
Development Act of 1974, all CDBG-DR funded activities must meet a National
Objective. Under Section 101(c) of the au#horizing Act (42 U.S.C. 5301), all CDBG-DR
Activities must satisfy that one of th� named Nationaf Objectives. The qualifying
National Objective in the DR-Workforce Pro�ram is '
- Benefit to Ic�w-and moderate-income persons (LMI)
Subrecipient must dc�cument how CDBG-DR expenditures benefit LMI persans in
accordance with the DR'-Workforc�Policies and Procedures Manual, as may be amended
and by using the current HUD incorne limits at the time of beneficiary applications, in a
user-friendly format. Subrecipients are expected to maintain clear and accurate records
of activity participants to show how the National Objective is met.
Upon campletion �f the'Approved Activity funded under this Agreement and prior to the
expiration date of this Agreement, whichever comes first, the Subrecipient must
document that the Approved Activity met the LMI National Objective. The Department
shall review the actual National Objective achievements of the Subrecipient. If the
Subrecipient does not or cannot satisfactorily document the National Objective
achievement of an Approved Activity, the Approved Activity may be deemed ineligible,
and repayment of funds may be required of the Subrecipient.
Subrecipient must use the Limited Clientele (LMC) methodology to meet the �MI
National Objective. This is done by collecting household income information from each
beneficiary served by Subrecipient's DR-Workforce funded program to determine and
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verify whether the person's household is classified as low- to moderate-income person.
HUD releases the requirements for low- to moderate- income categories on an annual
basis on the HUD Exchange website at:
(ht���a//wv��.h�d���h�r���e��f�ir��c��r��/5334/�db���r���rr�� I�rnit�l).
Subrecipient must serve a minimum amount of low- to moderate- income persons as a
result of their program, and Subrecipient's specific target percentage of low- to
moderate- income persons served is contained in the Policies and Procedures.
3. Duplication of Benefits
A Duplication of Benefits (DOB) occurs when a person, household, business, or other
entity receives disaster assistance from multiple sources for a cumulative amount that
exceeds the total need for a particular recovery purpose. The arnount of the'duplication
is the amount of assistance provided in excess of the total need for the same purpose. It
is the Department's responsibility to ensure that CDBG-DR Workforce'provides
assistance only to the extent that the d'rsaster recc�very need has nat been fully met by
funds that have already been paid, or will be paid, from another source.
The Subrecipient must report all funds obtained for the same Approved Activity from
any source from the date of the disaster until the Program is completed.
The Subrecipient agrees tt� repay to the Department''immediately upon demand any
assistance later received for the same purpos� as the CDBG-DR Workforce funds and
that exceeds the total need for the particular recovery purpose.
4. Remedies and Terrnination for Nc�ncompliance
A. Remedies for Noncompliance: In addition to any other rights and remedies the
` Department may have'under this Agreement, at law, or in equity, the Department
may initiate rernedies for noncompliance as identified in 2 CFR 200.339 at any
time it has been determined that the Subrecipient is no longer meeting the terms
"and conditians o#this Agreement. Remedies for noncompliance may be required
in addition ta, in Cieu of, or prior to termination. Such remedies for noncompliance
with a federal statute or regulation, a state statute or regulation, an assurance, in
a state plan or application, or elsewhere may include, as appropriate:
1) Temporarily withhold cash payments pending correction of the deficiency
by the Subrecipient.
2) Disallow all or part of the cost of the action not in compliance.
3) Wholly or partly suspend or terminate the Subrecipient's grant funds.
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4) Withhold further and/or future awards for CDBG-DR funds and/or any
other funds administered by the Department.
5) Request that the Federal Awarding Agency initiate suspension or
debarment proceedings.
6) Take other remedies that may be legally available, such as:
In the case of costs incurred without meeting a National Objective, require
repayment of all funds reimbursed and/or paid to the Subrecipient, including
Activity Delivery, as appropriate.
In the case of Duplication of Benefits, require repaym�nt t�f all CDBG-DR
Workforce funds reimbursed and/or paid to the Subrecipient where other financial
assistance was received for the same purpc�se or in excess of the recovery need.
In taking an action to remedy nc�ncampliance, the Department w'rf1 provide the
Subrecipient an opportunity for such hearing, appeal, or other administrative
proceeding to which the Subrec'rpi�nt is entitled under any statute or regulation
applicable to the action inuolved as per 2 CFR 200.342. Such appeal shall be
governed by, and conducted in accordance with, the appeal processes and
procedures set forth in Section 5 herein:
B. Effects of Suspension and Termination. Subrecipient costs resulting from
obligations incurr�d by the Subrecipient or any of the Subrecipient's contractors
during a suspension or after termination af an Agreement are not allowable
unless otherwise authorized by the Department in a written notice or as allowable
in 2 CFR 20,0.343. The enforcem�nt remedies identified in this Section do not
preclude a Subrecipient or any of the Subrecipient's contractors from being
subject to 2 CFR Part 2424. CDBG-DR funds may not be provided to excluded or
disqualified persons pursuant to 24 CFR 570.489(I) and 2 CFR 200.339.
C. Termination ft�r Noncompliance: Grant funds provided by this Agreement may be
terminated in whnle or in part as per federal regulation at 2 CFR 200.340 by HUD
or by the Department if Subrecipient fails to comply with the terms and conditions
of the Agreernent that include the terms and conditions of the federal award. All
terminations shall include written notification setting forth the reason(s) for such
terminatic�n, the effective date, and the portion to be terminated in the case of
partial terminations and will follow termination notification requirements identified
in 2 CFR 200.341.
D. Termination Without Cause: This Agreement may be terminated by the
Department in whole or in part at any time without cause only with the consent of
the Subrecipient. In the case of a termination of the whole Agreement, the parties
shall agree upon termination conditions, including the effective date. In the case
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of a partial termination, the parties shall agree upon termination conditions,
including the portion to be terminated and the effective date.
E. Termination With Cause: This Agreement may be terminated by the Department
in whole or in part at any time for cause by giving at least 14 days' prior written
notice to the Subrecipient. Termination with cause includes termination prior to
the end of the period of performance for failure to comply with the terms and
conditions of this Agreement, and pursuant to 2 CFR 200.340(c), such
termination shall be reported to the appropriate federal`program integrity and
performance system accessible through the System for Award Management.
Termination with cause also includes, without limitation, a failure by Subrecipient
to comply with the Activity Schedule, Activity Performance Milestones, Reporting
Requirements, and/or Special Conditions issued for an Activity to use CDBG-DR
funds.
The remedies available to the Departmen# under this Agreement are cumulative and not
exclusive.
5. Appeals Process for Noncompliance: If Subrecipient disagrees with a finding and/or
corrective action and/or sanction of noncompliance andlor any accompanying remedy
and/or termination that are associated with such issue, the Subrecipient may appeal the
disputed issue to the Department no 1a#er than #hirty (30) calendar days from the date of
the Department's issuance of the disputed decision. All appeals must be carried out in
accordance with the Department's Monitorir�g Plan, Exhibit 16, "Appeal Process". The
Monitoring Plan is posted an HCD's w�bsite here: �i�����r �r�nf Adr�ir���tr�t��� c�
� c�rti��l ��lificarrti� ���rfirr��r�t�f FI����� ��d ��r�rr�i�r�it� ����I�pr���t
6. Severability
A. If any provision of this Agreernent, or an underlying obligation, is held invalid by a
' court of cornpetent jurisdiction, such invalidity may not affect any other provisions
of this Agreement and the remainder of this Agreement shall remain in full force
and effect. Th�refore, the provisions of this Agreement are, and shall be, deemed
severabl�.
B. The Subrecipient shall notify the Department immediately of any claim or action
undertaken by or against it which affects or may affect this Agreement or the
Departrnen# and shall take such action with respect to the claim or action as is
consistent with the terms of this Agreement and the interests of the Department.
7. Waivers
No waiver or any breach of this Agreement shall be held to be a waiver of any prior or
subsequent breach. The failure of the Department to enforce, at any time, the provisions
of this Agreement or to require, at any time, performance by the Subrecipient of these
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provisions shall in no way be construed to be a waiver of such provisions nor to affect
the validity of this Agreement or the right of the Department to enforce these provisions.
All waivers by the Department must be in writing to be valid.
8. Uniform Administrative Requirements
The Subrecipient, its agencies or instrumentalities, shall comply with the policies,
guidelines, and Administrative Requirements of 2 CFR Part 200, et seq., as applicable,
as they relate to the cost principles, audit requirements, acceptance, and use of federal
funds under this part.
A. Single Audit Compliance: Funds will not be disbursed to any Subrecipient
identified by the State Controller's Office (SCO) as nan-ct�mpliant with the
Federal Single Audit Act, as described in the Uniform Administrative
Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2
CFR 200 Sub-Part F. No funds may be disbursed until compliance with the
Uniform Guidance is demonstrated to t}�'e satisfaction of the Department.
B. Accounting Standards: The Subrecipient agrees to comply with, and administer
the activity in conformance with, 2'CFR Part 200.300, et seq., and agrees to
adhere to the accounting principles and procedures required therein, utilize
adequate internal controls, and maintain necessary source documentation for all
costs incurred.
C. Suspension and Debarment: By execufing,this Agreement, Subrecipient verifies
and affirms that it has not been suspend�d or debarred from participating in or
receiving federal government contracts, subcontracts, loans, grants, or other
assistance prc�grams. Subrecipient further agrees to verify that its Contractors
have not been suspended ar debarred from participating or receiving federal
gavernment contracts,,subcontracts, loans, grants, or other assistance programs.
9. Cornpliance with Sta#e and Federal Laws and Regulations
A. The Subrecipient, its agencies or instrumentalities and contractors shall comply
with all local, state, and federal laws, statutes, and regulations, as well as policies
and procedures established by the Department for the administration of-DR-
Workforce, as the same may be amended from time to time.
B. The Subrecipient shall comply with the requirements of 24 CFR 570, the HUD
regulations concerning Community Development Block Grants, 2 CFR 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards, Final Guidance, adopted by HUD at 2 CFR 2400, and all
federal regulations, rules, and policies issued pursuant to these regulations. The
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Subrecipient further agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available.
10. Authority to Impose Additional Special Conditions
In accordance with 2 CFR 200.208, Department reserves the right and authority to
impose additional specific conditions issued under this Standard Agreement under any
of the following circumstances:
A. When, in the Department's sole discretion, the Department finds that
Subrecipient has a history of failure to comply with the general or specific terms
and conditions applicable to the DR-Workforce funds all�cated under this
agreement or to other awards of federally funded grant c�r loan assistance
passed through the Department.
B. When Subrecipient fails to meet expected perFarmance goals under this
agreement.
C. When Subrecipient poses an increas�d.risk`for noncornpCiance based on factors
including, but not limited to, financial stability, quality of management systems,
history of performance under Federal awards, history of timeliness under Federal
awards, history of conformance with terms and conditions of previous federal
awards, and reports and findings from audits.'' '
D. When, in the Department's sole discretion, such conditions are necessary to
ensure tirnely and camplianf perfc�rmance under the federal award.
Such specific cc�nditians, or speci�l conditions, may include, withholding of authority to
proceed to the next phase of an Approved Activity until receipt of evidence of
acceptable perfori�nance within a g�ven period of performance, requiring additional
detailed financial reparts, requiring additional Activity monitoring, requiring the
Subrecipient ta obtain technical or management assistance, establishing additional prior
approvals, c�r any other condition the Department deems reasonable and necessary to
safeguard Federal funds.
11. Equal Opportunit� Requirements and Responsibilities
The obligations undertaken by Subrecipient include, but are not limited to, the obligation
to comply with all federal laws and regulations described in Subpart K of 24 CFR Part
570 and specifically with each of the following, among other things, as the same may be
amended from time to time:
A. Title VI of the Civil Rights Act of 1964: This act provides that no person shall be
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excluded from participation, denied program benefits, or subject to discrimination
based on race, color, andlor national origin under any program or activity
receiving federal financial assistance.
B. Title VII of the Civil Rights Act of 1968 (The Fair Housinq Act�: This act prohibits
discrimination in housing on the basis of race, color, religion, sex and/or national
origin. This law also requires actions which affirmatively promote fair housing.
C. Restoration Act of 1987: This act restores the broad scope of coverage and
clarifies the application of the Civil Rights Act of 1964. It also specifies that an
institution which receives federal financial assistance is prohibited from
discriminating on the basis of race, color, national arigin, religion, sex, disability
or age in a program or activity which does not directly benefit from such
assistance.
D. Section 109 of Title 1 of the Housing and Cornrnunity Developrn�nf Act of 1974
(42 U.S.C. 53091: This Section of Title 1 provides that no person shall be
excluded from participation (including employment), denied program benefits, or
subject to discrimination an the basis of race, color, national origin, or sex under
any program or activity funded in whole t�r in part under Title 1 of the Act.
E. The Fair Housing Amendment Act of 19�8: This act amended the original Fair
Housing Act to p;rovide for the prot�ction of families with chitdren and people with
disabilities, strengthen punishrnent for acts of'housing discrimination, expand the
Justice Department jurisdiction to bring suit on behalf of victims in federal district
courts, and create an exernpti�n to the provisions barring discrimination on the
basis of farnilial status'for those housing developments that qualify as housing for
persons age 55 or older.
F. The Aqe Discriminatic�n Act of 1975: This act provides that no person shall be
excluded from participatic�n, denied program benefits, or subject to discrimination
on the basis of age under any program or activity receiving federal funding
assistance. EfFective January 1987, the age cap of 70 was deleted from the laws.
" �ederal law preempts any State law currently in effect on the same topic.
G. Section 504,t�f;the Rehabilitation Act of 1973: It is unlawful to discriminate based
on disabiGty in'federally assisted programs. This Section provides that no
otherwise qualified individual shall, solely by reason of his or her disability, be
excluded from participation (including employment), denied program benefits, or
subjected to discrimination under any program or activity receiving federal
funding assistance.
H. The Americans with Disabilities Act of 1990 (ADA): This act modifies and
expands the Rehabilitation Act of 1973 to prohibit discrimination against "a
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qualified individual with a disability" in employment and public accommodations.
The ADA requires that an individual with a physical or mental impairment who is
otherwise qualified to perform the essential functions of a job, with or without
reasonable accommodation, be afforded equal employment opportunity in all
phases of employment.
I. Executive Order 11063: This executive order provides that no person shall be
discriminated against on the basis of race, color, religion, sex, or national origin
in housing and related facilities provided with federaf assistance and lending
practices with respect to residential property when such practices are connected
with loans insured or guaranteed by the federal government.
J. Executive Order 12259: This executive order provides thaf the administration of
all federal programs and activities relating to housing and urban de�elopment be
carried out in a manner to further housing opportunities thraughout the United
States.
K. The Equal Employment Opporfunity Act: This act empowers the Equal
Employment Opportunity Commissian (EEC}C) to brinc� civil`action in federal court
against private sector ernplc�yers after the EEOC has investigated the charge,
found °probable cause" of discrimination, and failed to obtain a conciliation
agreement acceptable to the EEOC. It also brings federal, state, and local
governments under the Civil''Rights Act of 1964.
L. The Uniform Guidelines on Emplavee Selection Procedures adopted bv the
Equal Em I�oyment C7�portunity C�mmission in 1978: This manual applies to
emplayee selection procedures in the areas of hiring, retention, promotion,
transfer, demc�tion, dismissal, and referral. It is designed to assist employers,
labor org�nizatians, employment agencies, licensing, and certification boards in
complying with the requirements of federal laws prohibiting discriminatory
employment.
M. The Uie#nam Era Veterans' Readjustment Act of 1974 (revised Jobs for Veterans
'Act af 200�): This act was passed to ensure equal employment opportunity for
qualified disabled veterans and veterans of the Vietnam War. Affirmative action is
required in the hiring and promotion of veterans.
N. Executive Order 11246: This executive order applies to all federally assisted
construction contracts and subcontracts. It provides that no person shall be
discriminated against on the basis of race.
12. Relocation, Displacement, and Acquisition
The Subrecipient shall comply with the provisions of the Uniform Relocation Assistance
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and Real Property Acquisition Policies Act of 1970, as amended, and regulations
adopted to implement the Act in 24 CFR Part 42, 49 CFR Part 24, and Section 104(d)of
the Housing and Community Development Act of 1974 as they apply to the perFormance
of this Agreement.
13. Economic__Opportunities for Low- and Verv Low-Income Persons (Section 3)
A. The Subrecipient and the Subrecipient's contractors and Developers shall comply
with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C.
1701 u), and implementing regulation at 24 CFR, Part 75. The responsibilities
outlined in 24 CFR Part 75.19 include:
o Employment and Training: Implementing procedures designed to notify Section
3 workers about training and employment t�pportunities generated by Section 3
covered assistance and Section 3 business cc�ncerns about contracting
opportunities generated by Sec#ion 3 cauered assistance.
o Contracting: Notifying potential cantractors for Section 3 �overed projects of the
requirements of Part 75, 5ubpart C and incorporating the Section 3 clause set
forth below in all solicitatians and contraets in excess of$100,000 as required
at 24 CFR 75.27.
Section 3'Clause
The work to be perfarmed under this contract is subject to the
requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U.S.C. 1�01 u (Section 3). The purpose of Section
3 is to ensure that ernployment and other economic opportunities
generated by HU�J assistance or HUD-assisted Activity covered by
Section 3; �hall, to the greatest extent feasible, be directed to low- and
very low-income persons, particularly persons who are recipients of HUD
ass'rstanc� for housing.
The parties to this contract agree to comply with HUD's regulations in 24
CFR. Part 75, which implement Section 3. As evidenced by their execution
of this contract, the parties to this contract certify that they are under no
contractual or other impediment that would prevent them from complying
with the Part 75 regulations.
The contractor agrees to send to each labor organization or representative
of workers with which the contractor has a collective bargaining
agreement or other understanding, if any, a notice advising the labor
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organization or workers' representative of the contractor's commitments
under this Section 3 clause and will post copies of the notice in
conspicuous places at the work site where both employees and applicants
for training and employment positions can see the notice. The notice shall
describe the Section 3 preference, shall set forth minimum number and
job titles subject to hire, availability of apprenticeship and training
positions, the qualifications for each; the name and location of the
person(s) taking applications for each of the pc�sitions; and the anticipated
date the work shall begin.
The contractor agrees to include this Section 3 clause in every
subcontract subject to compliance with regulations in 24 CFR Part 75 and
agrees to take appropriate action, as provided in an applicable provision of
the subcontract or in this Section 3 clause, upon a finding that the
subcontractor is in violation c�f the regulations in 24 CFR Part 75. The
contractor will not subcantr�ct with any subcontractor where the contractor
has notice or knowledge that the subcontractt�r has been found in violation
of the regulations in 24 CFR Part 75.
The contractor acknowledges that subrecipients, contractors, and
subcontractors are requir�d to meet the employment, training, and
contractian requirements of 24 CFR 75.19, regardless of whether Section
3language is included in recipient or subrecipient agreements, program
regulatory agreernents, ar contracts.
The contractor will certify that any vacant employment positions,
including training positions, that are filled (1) after the contractor is
selected but before the contract is executed, and (2) with persons other
than #hose t� whom the regulations of 24 CFR Part 75 require
emplayment oppor�unities to be directed, were not filled to circumvent the
contractor's obligations under 24 CFR Part 75.
Noncompliance with HUD's regulations in 24 CFR Part 75 may result in
sanctions, termination of this contract for default, and debarment or
suspension from future HUD assisted contracts.
The contractor agrees to submit, and shall require its subcontractors to
submit to them, regular reports detailing the total number of labor hours
worked on the Section 3 Project, the total number of labor hours worked
by Section 3 Workers, and the total number of hours worked by Targeted
Section 3 Workers, and any affirmative efforts made during the quarter to
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direct hiring efforts to low- and very low-income persons, particularly
persons who are Section 3 workers and Targeted Section 3 workers.
The contractor agrees to facilitate the training and employment of Section
3 workers and the award of contracts to Section 3 business concerns by
undertaking activities such as described in Section 75.25(b) as
appropriate, to reach the goals set forth in Section 75.23 and in Federal
Register Vol. 85, No. 189, page 60909, until superseded by HUD in a
subsequent publication. As of September 29, 2020, the minimum Section
3 benchmark is twenty-five (25) percent c�r more of the total number of
labor hours worked by all workers on a Secfron 3 project are Section 3
workers; and five (5) percent or more of the total number of labor hours
worked by all workers on a Section 3 project are Targeted Section 3
workers.
The contractor agrees tc� document actions taken to cornply with
the foregoing requirem�nts, the results of those actions taken and
impediments, if any.
14. Environmental Compliance
A. The Subrecipient shall comply with the California Environmental Quality Act
(CEQA) requirernents as they apply to this Activity.
B. The Subrecipient shall camply with the Federal Water Pollution Control Act, as
amended, 33 U.S.C. 1251, et seq.;, as amended, 1318 relating to inspection,
monitoring, en#ry, repor�s, and infarmation, as well as other requirements
specified in said Section 1�14 of the Clean Air Act and Section 308 of the Clean
Water Act, and all regulations and guidelines issued thereunder.
C. The Subrecipient shall cornply with the requirements of the Clean Air Act, 42
U.S.C. 1857, et seq., as amended.
D. The Subrecipient shall comply with Environmental Protection Agency (EPA)
regulations pursuant to 40 CFR Parts 15 and 50, as amended.
E. The Subrecipient shall comply with the requirements of the Flood Disaster
Protection Act of 1973 (42 U.S.C. 4001). The Subrecipient shall assure that for
activities located in an area identified by the Federal Emergency Management
Agency (FEMA) as having special flood hazards, that flood insurance under the
National Flood Insurance Program is obtained and maintained as a condition of
financial assistance for acquisition or construction purposes (including
rehabilitation).
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F. The Subrecipient shall comply with the requirements of the Residential Lead-
Based Paint Hazard Reduction Act of 1992 and Section 401(b) of the Lead-
Based Paint Poisoning Prevention Act of 1971. The Subrecipient agrees that any
construction or rehabilitation of residential structures with assistance provided
under this Agreement shall be subject to HUD Lead-Based Paint Regulations at
24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all
CDBG-assisted housing and require that all owners, prospective owners, and
tenants of properties constructed prior to 1978 be properly notified that such
properties may include lead-based paint. Such notification shall point out the
hazards of lead-based paint and explain the symptams, treatment and
precautions that should be taken when dealing with lead-based paint poisoning
and the advisability and availability of blood lead level screening for children
under seven. The notice should also point out that if lead-based paint is found on
the property, abatement measures may be,required.
G. The Subrecipient shall comply with the Histari� Preservation r�quirements set
forth in the National Historic Preservatian Act af 1966, as amended (16 U.S.C.
470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-
291), and the procedures set forth' in 36 CFR Part 800, Advisory Council on
Historic Preservation Procedures for Protection of Histaric`Properties, insofar as
they apply to the performance of this agreement. The Subrecipient shall also
comply with Executive Order 'f�593 on the protection and enhancement of the
cultural environment. In general, this requires concurrence from the State Historic
Preservation OfFicer for all rehabilitation and demolition of historic properties that
are fifty years old or older or that are included`on a federal, state, or local historic
property list.
H. Subrecipient shall cornply with alf National Environmental Policy Act (NEPA)
requirements as applicable to the performance of this Agreement as found in 24
CFR Part 50, 24'CFR Part 58, as applicable, and 40 CFR 1500 — 1508.
5ubrecipient shall not receive �uthority to incur activity costs until they have
successfully documented compliance with the applicable NEPA requirements,
including public noticing and publishing.
The subrecipient understands and agrees that this Agreement does not
constitute a commitment of funds or site approval, and the commitment of funds
or approval may occur onlv upon satisfactory completion of environmental review
and receipt by the Department of an approval of the request for release of funds
and certification from HUD or the Department under 24 CFR Part 58. The
provision of any funds to the Activity is expressly conditioned on the
Department's determination to proceed with, modify or cancel the Activity based
on the results of the environmental review.
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15. Procurement
The Subrecipient shall comply with the procurement provisions in 2 CFR Part 200.318 —
200.326, Procurement Standards as well as all other Administrative Requirements for
Subrecipient and Cooperative Agreements to State, local and federally recognized
Indian tribal governments as set forth in 2 CFR 200, et seq., as applicable. All
procurements must be conducted in a fair, open, and competitive manner in compliance
with both the spirit and the letter of applicable federal laws. See the Procurement and
Contracts section of HCD's website at i���fi�r �ra�t Adrr�ir�6�tr�ti�� �p�rt�nq I
��lif�rr�i� ���rtr��r�� �f F°I��sir�� ��d ��mrr�ur�ity ����I��rr��r�t
16. Procurement of Recovered Materials
In accordance with Section 6002 of the Solid W�ste Disposal Act, as amended by the
Resource Conservation and Recovery Act, the contractor shall prt�cure items
designated in guidelines of the Environmental Protection Agency (EPA} at 40 CFR Part
247 that contain the highest percentage of rec�vered materials practi�able, consistent
with maintaining a satisfactory level of competition. The cantractor shall procure items
designated in the EPA guidelines that con#ain the highest percentage of recovered
materials practicable unless the contractor deterrnines that such items: (1) are not
reasonably available in a reasor�able period af time; (2) fail to meet reasonable
performance standards, which shafl b� determined based on the guidelines of the
National Institute of Standards and'Technc�logy, if applicable to the item; or (3) are only
available at an unreasc�nable price.
Pursuant to 30 CFR 24�.2, this clause shall apply to items purchased under this
Agreement where: (1) the cantractor purchases in excess of$10,000 of the item under
this contract; or (2) during the preceding F�deral fiscal year, the contractor: (i)
purchased any amount of the items for us� under a contract that was funded with
Federal appropriations and was with a Federal agency or a State agency or agency of a
political subdivisior� of a State; and (ii)'purchased a total of in excess of$10,000 of the
item both under and outside that contract.
17. Construction Standards
The Subrecipient shall errsure that all Approved Activities comply with the following
requirements, as appl'icable:
The Architectural Barriers Act of 1968 �42 �J,�.C. 4151-�157�
The Architectural Barriers Act (ABA) stands as the first measure by Congress to ensure
access to the built environment for people with disabilities. The law requires that
buildings or facilities that were designed, built, or altered with federal dollars or leased
by federal agencies after August 12, 1968, be accessible.
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California Green Buildinqs Standards Code (CALGreen) (Title 24, Part 11 of the
California Code of Requlations)
All new construction of residential buildings or reconstruction of substantially damaged
buildings must incorporate California Green Buildings Standards Code (CALGreen).
Sustainability Requirements
All rehabilitation, reconstruction, and new construction rnust be designed to incorporate
principles of sustainability, including water and energy efficiency, resilience, and
mitigating the impact of future disasters. Wherever feasible, the Subrecipient,
Subrecipient's and contractors must follow best practices, such as those provided by
the U.S. Department of Energy.
National Floodplain Elevation Standards
Subrecipients and contractors must comply with the national floodplain elevation
standards for new construction, repair of substantially damaged structures, or
substantial improvements to residential structures in flood hazard areas. All structures
designed for residential use within a 100-year (t�r one percent annual chance) floodplain
will be elevated with the lowest flaor at I�ast two feet above the base flood elevation
level and comply with the requirements of 83 FR 58�� and 83 FR 5861.
Wildland-Urban Interface Buildin� Codes (WUI Codes)
All Approved Activi#ies that are located in a CAL FIRE high fire zone must comply with
applicable WUI codes, found in Title 24, Chapter 7a of the California Building Code,
which offer specific ma#erial, design, and construction standards to maximize ignition-
resistance.
18. Fe�eral Labor Standards Provisions
The Subrecipient'shall always comply, and cause all Activity contractors to comply, with
applicable federal labor standards, including without limitation, the following:
A. Davis-Bacon Act (40 U.S.C. �§ 3141-3148), which requires that workers receive
no less than the prevailing wages being paid for similar work in their locality.
Prevailing wages are computed by the Federal Department of Labor and are
issued in the form of federal wage decisions for each classification of work. The
law applies to most construction, alteration, or repair contracts over $2,000.
B. "Anti-Kickback Act of 1986" (41 U.S.C. �§ 51_58�, which prohibits attempted as
well as completed "kickbacks," which include any money, fees, commission,
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credit, gift, gratuity, thing of value, or compensation of any kind. The act also
provides that the inclusion of kickback amounts in contract prices is prohibited
conduct in itself. This act requires that the purpose of the kickback was for
improperly obtaining or rewarding favorable treatment. It is intended to embrace
the full range of government contracting.
C. Contract Work Hours and Safety Standards Act - CWHSSA (40 U.S.C. § 3702�,
which requires that workers receive "overtime" compensation at a rate of one and
one-half (1-1/2) times their regular hourly wage after they have worked forty (40)
hours in one week.
D. Title 29, Code of Federal Regulations CFR, Subtitle A, Parts 1, 3 and 5, which
are the regulations and procedures issued by the Secr�tary of Labor for the
administration and enforcement of the Dauis-Bacon Act, as amended.
The Subrecipient shall maintain documentation that demonstrates campliance with hour
and wage requirements of this part. Such docu'mentation shall be made available to the
Department for review upon request. Subrecipient shall be responsible for monitoring
Developer, contractors, and subcontractars, as applicable, ft�r compliance with these
provisions.
19. State Prevailinq Waqes
A. The Subrecipient shall.ensure that the requirements of California Labor Code
(LC), Chapter 1, ccrmrnencing with Section 1720, Part 7 [LC Section 1720-1743]
pertaining to the payment of pre�railing wages and administered by the California
Department of Industrial Relatic�ns are met.
B. For the purposes of this requirement "construction work° includes, but is not
limited to rehabilitafic�n, alteratian, demolition, installation, or repair done under
contract ant� paid for, in whole or in part, through this Agreement. All construction
' work shall be done'through the use of a written contract with a properly licensed
building contractor incorporating these requirements (the "Construction
Cc�ntract"). Where the Construction Contract will be between the Subrecipient
and a licensed building contractor, the Subrecipient shall serve as the "awarding
body" as that term is defined in the LC. Where the Subrecipient will provide funds
to a third party`that will enter into the Construction Contract with a licensed
building contractor, the third party shall serve as the "awarding body." Prior to
any disbursement of funds, including but not limited to release of any final
retention payment, the Department may require a certification from the awarding
body that prevailing wages have been or will be paid.
C. The applicable wage rate determination on construction work will be the more
restrictive of the rate prescribed in LC Section 1770-1784 or the Davis-Bacon
Wage Determination.
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20. Aqreements with Contractors
A. The Subrecipient shall not enter into any agreement, written or oral, with any
contractor or other party without the prior determination that the contractor or
other party is eligible to receive federal funds and is not listed on the Federal
Consolidated List of Debarred, Suspended, and Ineligible contractors.
The terms "other party" is defined as public or private nonprofit agencies or
organizations and certain (limited) private for-prafit entities who receive grant
funds from a Subrecipient to undertake Approved Activities.
B. An agreement between the Subrecipient and any contractor or other party shall
require:
1) Compliance with all State and f�deral ret�uirements described in this
Agreement including without limitation those that pertain to labor
standards, nondiscrimination, Americans with Disabilities Act, Equal
Employment Opportunity and Drug Free Workplace, and prevailing wages.
In addition to these requirements, alf contractors and subcontractors shall
comply with the applicable provisians of the California Labor Code.
2) Maintenance of at least the minimurn State required Workers'
Compensation Insurance for thc�se employees who will perform the
Approved Activities.
3) Maintenance, as required by law, of unemployment insurance, disability
insurance and liability insurance, which is reasonable to compensate any
person, firm, or corporation, who may be injured or damaged by the
contractor; or any subcontractor in performing the Approved Activities.
4) Compliance with the applicable Equal Opportunity Requirements
described in Section 10 of this Exhibit.
C. Contractors shalf':
1) Perform the Approved Activities in accordance with federal, state, and
lacal regulations, as are applicable.
D. Contractors and Subcontractors: Drug-Free Workplace Act of 1988
1) Publish and give a policy statement to all covered employees informing
them that the unlawful manufacture, distribution, dispensation, possession
or use of a controlled substance is prohibited in the covered workplace
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and specifying the actions that will be taken against employees who
violate the policy.
2) Establish a drug-free awareness pro rq am to make employees aware of a)
the dangers of drug abuse in the workplace; b) the policy of maintaining a
drug-free workplace; c) any available drug counseling, rehabilitation, and
employee assistance programs; and d) the penalties that may be imposed
upon employees for drug abuse violations.
3) Notifv emplovees that as a condition of ernployment on a federal contract
or grant, the employee must a) abide by the terms of the policy statement;
and b) notify the employer, within 5 calendar days, if he or she is convicted
of a criminal drug violation in the workplace.
4) Notify the contractinq or rg anting a encv within 10 days after receiving
notice that a covered employee has b�en convicted of a criminal drug
violation in the workplace.
5) Impose a penaltv on or require satisfactory particiqation in a drug abuse
assistance or rehabilitation program by any employee who is convicted of
a reportable workplac� drug can�riction.
6) Make an ongoing, qoc�d faith effort ta rnaintain a drug-free workplace by
meeting the requiremen#s of the act.
21. Riqhts to Inventions Made Under a Can#ract or Agreement
If a Federal award meets the d�finition of`°funding agreement" under 37 CFR 401.2(a)
and the recipien# or subrecipient wishes to enter into a contract with a small business
firm or nonprofit organization regarding the substitution of parties, assignment or
perfarrnance of r�cipient ar subrecipient must comply with requirements of 37 CFR Part
401, `tRights to Inventions Made by Nonprofit Organizations and Small Business Firms
Under Government Grants, Contracts and Cooperative Agreements," and any
implementing regulation issued by the awarding agency.
22. Special Conditions Pertaining to Hazards, Safety Standards and Accident Prevention
A. Use of Explosives: When the use of explosives is necessary for the prosecution
of the wc�rk, the contractor shall observe all local, state, and federal laws in
purchasing and handling explosives. The contractor shall take all necessary
precaution to protect completed work, neighboring property, water lines, or other
underground structures. Where there is danger to structures or property from
blasting, the charges shall be reduced, and the material shall be covered with
suitable timber, steel, or rope mats.
The contractor shall notify all owners of public utility property of intention to use
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explosives at least 8 hours before blasting is done close to such property. Any
supervision or direction of use of explosives by the engineer does not in any way
reduce the responsibility of the contractor or his Surety for damages that may be
caused by such use.
B. Danger Siqnals and Safetv Devices: The contractor shall make all necessary
precautions to guard against damages to property and injury to persons. The
contractor shall put up and maintain in good condition, sufficient red or warning
lights at night, suitable barricades, and other devices necessary to protect the
public.
C. Protection of Lives and Health: The contractor shaN exercise proper precaution
at all times for the protection of persons and property and shall be responsible for
all damages to persons or property, either on or off the worksite, which occur as
a result of prosecution of the work. The s�fety provisions �f applicable laws and
building and construction codes, in addition tc� specific safety and health
regulations described by Chapter XI11, Bureau'c�f Labor Standard�; Department of
Labor, Part 1518, Safety and H�alth Regulations for Construction, as outlined in
the Federal Register, Volume 36, No. 75, Saturday, April 17, 1971, Title 29 -
�ABOR, shall be observed �nd the contractor shall take or°cause to be taken,
such additional safety and health measures as the Developer may determine to
be reasonably necessary.
23. Prohibition Aqainst Payments of Banus or Commis�ion
The assistance provided under this Agreement shall not be used in the payment of any
bonus or commission for the purpc�se of:'
A. Obtaining the Department"s approv�l'of the Application for such assistance; or,
B. Rny other approval or concurrence of the Department required under this
Agreement, Title l of the Housing and Community Development Act of 1974, or
the State regulations with respect thereto; provided, however, that reasonable
fees for bona fide technical, consultant, managerial or other such services, other
'than �ctual solicitation, are not hereby prohibited if otherwise eligible as program
costs.
24. Reporting Requirem�nts
A. Subrecipient must timely submit the reports prescribed below. The Department
reserves the right to request additional detail and support for any report made.
Reports must be made according to the dates identified, in the formats provided
by the Department, and via the Department's online Grants Network portal
unless otherwise specified at the discretion of the Department. The
Subrecipient's perFormance under this Agreement will be assessed based in part
on whether it has submitted the reports on a timely basis.
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1) Monthlv Activity Report: Subrecipient must submit a Monthly Activity
Report which shall contain the following: (1) a description of the current
status of the Work; (2) a description of activities to be undertaken in the
next reporting period, if the Department requests this; (3) a description of
problems or delays encountered in Work and course of action taken to
address them, if applicable; (4) perFormance metrics as requested by the
Department and dependent on the type of Activity and (5) a summary of
the Work's fiscal status, including award amount, funds drawn, and
remaining balance. (6) A summary of all Sec#ion 3 training opportunities or
jobs provided, as applicable for covered projects.
Unless otherwise waived in writing by the Department, Monthly Activity
Reports must begin on the 10th calendar day of the month following one
full month of time of perFormance fol{owing execution of this Agreement
and must continue through the receipt�nd approval by#h� C7epartment of
the Activity Completion Report, detailed below.
2) Semi-Annual Labor Standards Report: During the term of construction for
each Approved Activity, each April ��t and October 1 St, the Subrecipient
must submit the Labor Standards Cover Memo, the HUD Form 4710 and
the Davis Bacon �abor S#andards Report 5.7 (if applicable). These forms
are located on the Departrnent's website and are also available upon
request.
3) Activity Carnpletion Report: At the completion of the CDBG-DR funded
portion of a Program, the Subrecipient must submit an Activity Completion
Report as set farkh in Exhibit B. The performance metrics are identified in
E�chibit F.
4) For Financial R�ports, see Exhibit B.
25. Fiscal Controls
The Subreci�ient shall be responsible for the internal control and monitoring of fiscal
and programmatic/t�perational goals and procedures. The Subrecipient shall establish
and maintain such fiscal controls and fund accounting procedures as required by
Federal regulatic�ns, or as may be deemed necessary by the Department to ensure the
proper disbursement of, and accounting for, funds paid to the Subrecipient under this
Agreement.
A. Deposit of Funds: Subrecipient shall maintain separate accounts within
established bookkeeping systems for the deposit of CDBG-DR funds and
Program Income. Deposits in minority banks are encouraged.
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B. Fiscal Liability: Subrecipients shall be liable for all amounts which are determined
to be due by the Department, including but not limited to, disallowed or ineligible
costs which are the result of Subrecipient's or its contractor's conduct under this
Agreement. Subrecipients shall also be liable for the repayment of all amounts it
has received under this Agreement and which HUD is seeking reimbursement for
from the Department. Subrecipient's obligation to repay the foregoing amounts to
the Department shall survive indefinitely the expiration or earlier termination of
this Agreement. Subrecipient shall be notified in writing and shall be permitted to
respond regarding any controversy or proceeding between the Department and
HUD arising from this Agreement.
C. Fiscal Records: All financial transactions must be supported by complete and
verifiable source documents. Records sh�ll provide a clear audit trail and shall be
maintained as specified in Section 7 herein,
26. Monitoring Requirements
The Department monitors its Subrecipients based upon an assessment of risk posed by
the Subrecipient and according #o specific rnonitc�ring criteria per 2 CFR 200.332.
During the term of this Agreemen#, the Department shall perform program and/or fiscal
monitoring of the Subrecipient and Approved Acti�ities to ensure compliance with
federal and state requirements and timely Approved Activity completion. The
Subrecipient shall be required to resolve any monitaring findings to the Department's
satisfaction by the deadlines set by the Department. 'In the event Subrecipient disagrees
with a finding and/or any accompanying correcti�e actions or sanction(s} that are
associated with such finding, Subrecipient shall follow an appeals process provided by
the Department. ;
27. Audit/Retention and Inspection of Records
A. The Subrecipient must have intact, auditable fiscal and program records at all
times. If the Subrecipient is found to have missing audit reports from the
Californi� State Gontroller's Office (SCO) during the term of this Agreement, the
Subrecipient will be required to submit a plan to the State for submitting the audit
to the SCO. If t,he deadlines are not met, the Department may initiate remedies
for noncompliance in accordance with Section 4 herein. The Subrecipient's audit
completic�n �1an is subject to prior review and approval by the Department.
B. The Subrecipient agrees that the Department or its designee will have the right to
review, obtain, and copy all records pertaining to performance of this Agreement.
The Subrecipient agrees to provide the Department or its designee with any
relevant information requested and shall permit the Department or its designee
access to its premises, during normal business hours for the purpose of
interviewing employees and inspecting and copying such books, records,
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accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with California Public Contract Code
(PCC) Section 10115 et seq., Government Code (GC) Section 8546.7 and 2 CCR
1896.60, et seq., and other requirements of this Agreement. The Subrecipient
further agrees to maintain such records for a minimum period of five (5) years
after the Department notifies Subrecipient that the HUD/the Department contract
has been closed according to the record retention requirements at 2 CFR
200.334. The Subrecipient shall comply with the caveats and be aware of the
penalties for violations of fraud and for obstruction af investigation as set forth in
Public Contract Code Section 10115.10.
C. An expenditure which is not authorized by this Agreernent, or which cannot be
adequately documented shall be disallowed and must be reimbursed to the
Department or its designee by the Subrecipient.
D. Absent fraud or material error on the part of the �epartment, the determination by
the Department of the allowability or validity of any expenditure shall be final and
conclusive.
E. For the purposes of annual audits, Subrecipient shall comply with 2 CFR Part 200
Subpart F. Pursuant to 2 CFR Part 200 Subpart F, the Subrecipient shall perForm
an annual audit at the close of each fiscal y�ar in which this Agreement is in
effect. The costs of the DR-Wc�rkforce related jportion of the audit may be charged
to the program in accordance with Public Law 98-502, 2 CFR Part 200 Subpart F,
and Title 25 CCR Section 7122. :
1) The audit shall be performed by a qualified State, department, local or
independent auditar. The agreement/contract for audit shall include a
clause which permits access by the Department to the independent
auditor's working papers.
2) If there are audit findings, the Subrecipient must submit a detailed
response to the Department for each audit finding. The Department will
review the response and, if it agrees with the response, the audit process
ends, and the Department will notify the Subrecipient in writing. If the
Departrnent is not in agreement, the Subrecipient will be contacted in
writing �nd informed what corrective actions must be taken. This action
may include the repayment of disallowed costs or other remediation.
3) The Department shall not approve reimbursement for any expenditures for
the audit, prior to receiving an acceptable audit report.
4) If so, directed by the Department upon termination of this Agreement, the
Subrecipient shall cause all records, accounts, documentation, and all
other materials relevant to the grant activity(ies) to be delivered to the
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Department as depository.
F. Notwithstanding the foregoing, the Department will not reimburse the
Subrecipient for any audit cost incurred after the expenditure deadline of this
Agreement.
28. Signs
If the Subrecipient places signs stating that the Approved Activity is funded with private
or public dollars and the Department is also providing financing, it shall indicate in a
typeface and size commensurate with the Department`s funding portion of the Approved
Activity that the Department is a source of financing through the L�R'=Workforce
Program.
29. Insurance and Bondinq
A. The Grantee shall have and maintain"in full fc�rce and effect prior to the start of work,
and at all times during the term of this,Agreement such forms of insurance, at such
levels as may be determined by the Grantee ar�d the Department to be necessary
for specific components of the grant act'rvity(ies) described in Exhibit E and pursuant
to 2 CFR 200 sections on bonding and insurance requirements. Prior to the
commencement of any work, Grantee shall provide to the Department acceptable
proof(s) of insurance confirming the required insurance coverages are in effect and
naming the Department as an additional insured,'where applicable. No insurance
policy may be cancelfable c�n less than thirty (30) calendar days prior notice to the
insured and the Department. Grantees are responsible for requiring sufficient
insuranc�, including but nat limited �a liability and workers compensation insurance,
from all contractc�rs and subre�ipients. Grantees are recommended to be listed as
an additional insured on policies held by contractors or subrecipients for the
implementation of this award. Where a Grantee insurance policy is required to be
purchased specifical[y for the execution or implementation of the activity funded
through this award, the Department must be listed as an additional insured on the
decfarations page of the policy.
B. Additional Coverages. In the event that Grantee, and/or any of its Subrecipients or
Contractors„ wiCl be engaging in any Hazardous Activity as part of the Collective
Work contemplated by this Agreement, then the party(ies) engaging in any Hazard
Activity(ies) shall provide to the Department, prior to commencement of any such
activity(ies), such insurance coverages in such forms and in such amounts as the
Department may require in its sole discretion. Such coverages are in addition to all
other insurance coverages required by this Agreement and shall be imposed on any
Subrecipient andlor Contractor pursuant to the Subrecipient Agreement or Contract.
For purposes of the provision, the term "Hazardous Activity" includes the following:
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(a) the removal, storage, and/or transportation of any "hazardous material", as such
term is defined under federal, state, or local law, ordinance, regulation, or guideline,
(b) the removal, storage, or transportation of lead-based paint, (c) blasting, (d) any
activity which by its nature is abnormally dangerous, and (d} any "ultrahazardous
activity" as defined in California case law. In addition to providing proof of such
required coverages, the party(ies) engaging in the Hazardous Activity(ies) shall
procure, at its expense prior to the commencement of any work, all required permits,
licenses, consents, and approvals that are required for the lawful conduct of such
activities and shall provide adequate written proof thereof to the Department. No
Hazardous Activity work may be commenced, or cantracted for, prior to the provision
of the required insurance coverages and licensure prac�f to the �epartment.
30. Indemnification
Subrecipient, at its sole cost and expense, shall indemnify, defend, and hold the
Department and its employees, representatives, attorneys, agents, and their respective
successors, heirs, and assigns harmless from and against any and all claims, demands,
actions, costs, losses, damages, and liabiiities, whether direct ar indirect, and
regardless of their nature or source, which in any way relate tr� or arise from the actions
or inactions of Subrecipient and/or its contractors, subcontractors, employees, owners,
agents, and representatives in connectic�n with this Agreement and any agreement or
instruments executed in connection herewith. The +�bli,gations of Subrecipient under this
Section shall survive indefinitely the cCoseout af Approved Program and the expiration or
earlier termination of this Rgreernent.
31. Anti-Lobbyinq Certification
The Subrecipient shall require that the language of this certification be included in all
contracts or subct�ntracts entered into'in connection with the Approved Activity(ies) and
shalf certify and disclose accordingly. This certification is a material representation of
fact upon which relianc�'was placed when this transaction was made or entered into.
Submissic�n't�f this certification is a prerequisite for making or entering into this
transaction imposed by 31` U.S.C. 1352. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and no more than
$100,000 for such failure.
A. No federal appropriated funds have been paid or will be paid, by or on behalf of
it, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any
federal contract, the cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
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B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this federal contract,
grant, loan, or cooperative agreement, it will complete and submit Standard Form
LLL, "Disclosure Form to Report �obbying," in accordance with its instructions.
32. Conflict of Interest
Pursuant to 24 CFR 570.489(h), no member, officer, or employee of the Subrecipient, or
its designees or agents, no member of the governing body af the focality in which the
Program is situated, and no other public official of such locality or`localities who
exercise or have exercised any functions or respc�nsibilities with respect to DR-
Workforce activities assisted under this part, or who are in a position to participate in a
decision making process or gain inside information with regard to such activities,
including members and delegates to the Congress of the United States, may obtain a
financial interest or benefit from a DR-Workforce assisted �ctivity, or have a financial
interest in any contract, subcontract or agreement with respec#tt� a DR-Workforce
assisted activity or its proceeds, either for themselves or those with whom they have
business or immediate family ties, during their tenure, or for 1 year thereafter. The
Subrecipient shall incorporate, or caus� #o be ic�corporated, in all such contracts or
subcontracts a provision prohibiting such interest pursuant to the purposes of this
section.
33. Obligations of Subrecipier�t with Respect to Cert�in Third-Party Relationships
The Subrecipi�nt shall remain fully,obligated under the provisions of this Agreement
notwithstanding its designation of any third party or parties for the undertaking of all or
any p�rt of the Work with respect to which assistance is being provided under this
Agreement to the Subrecipient. 7he Subrecipient shall comply with all lawful
requirements of the Department necessary to ensure that the Work, with respect to
which assist�nce is being provided under this Agreement to the Subrecipient, is carried
out in accordance with the Department's Assurance and Certifications, including those
with respect to the assumption of environmental responsibilities of the Department
under Section 104(g) of the Housing and Community Development Act of 1974 [42
U.S.C. ,�5304�g)�. '
34. Enerqy Policy and Conservation Act
This Agreement is subject to mandatory standards and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan issued in
compliance with the federal Energy Policy and Conservation Act (Pub. L. 94-163, 89
Stat. 871).
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Section D
35. State Contract Manual Requirements (Section 3.11, Federally Funded Contracts
(Rev. 3/03�:
A. All contracts, except for State construction projects that are funded in whole or in
part by the Federal government, must contain a 30-day cancellation clause and
the following provisions:
1). It is mutually understood between the parties that this contract may have
been written for the mutual benefit of both_parties before ascertaining the
availability of congressional appropriation of funds tc� avoid program and
fiscal delays that would occur if the contract were executed after that
determination was made.
2). This contract is valid and enfiorceable only if sufficient funds are made
available to the State by the United States Government for the purpose of
this Program. In addition, this contract is subject to any additional
restrictions, limitations, or conditions enacted by the Congress or to any
statute enacted by the Congress that may affect #he provisions, terms, or
funding of this contracf in any m�nner.
3). The parti�s mutually agree'that if the Congress does not appropriate
sufficient funds for the Program, this contract shall be amended to reflect
any reduction in funds.
4). The Department has the aption to invalidate the contract under the 30-day
canc�llation clause ar to amend the contract to reflect any reduction in
funds.
B. Exemptions frt�mi provisians'A.1 through A.4 above may be granted by the
Department of Finance provided that the director of the State agency can certify
' in writing that Federal funds are available for the term of the contract.
C. Gov. Code § 8546.4(e) provides that State agencies receiving Federal funds
shall be primarily responsible for arranging for Federally required financial and
compliance audits, and shall immediately notify the Director of Finance, the State
Auditor, and the State Controller when they are required to obtain Federally
required financial and compliance audits.
36. Fraud Waste and Abuse
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Section D
A. False, Fictitious or Fraudulent Claims - Warning: Any person who knowingly makes a
false ctaim or statement to HUD or the Department may be subject to civil or criminal
penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.
B. Detectinq, Preventing, and Reporting Fraud - Fraud is a white-collar crime that has a
devastating effect on the CDBG-DR program because the CDBG-DR program
beneficiaries are victims of this crime when the CDBG-DR,program is abused. The
Department wants to stop any criminal assault on the CaBG-DR program it
administers, and in doing so ensure all CDBG-DR funds go to people it was designed
to help and improve their living conditions.
C. Combatting Fraud - The HUD Office of Inspector General (C71G) is committed to
protecting HUD's programs, operations, and b�neficiaries frorn dishonest individuals
and organizations. HUD cannot combat fraud alane;,they rely on Department and DR
Workforce Development NOFA Applicants fo combat CDB-DR program fraud. HUD
also relies on Applicants for and pe�ple receiving HUD benefits, such as: tenants
receiving rental assistance, barrowers with HUC}'insured loan�, or citizens having
their communities restored using HUD grants. The HUD OIG Hotline number is 1-
800-347-3735. This is the primary means to submit allegations of fraud, waste,
abuse, mismanagement, or Whistleblower related matters for the CDBG-DR program
to the OIG.
HUD OIG accepts rept�rts of fraud, waste, abuse, or mismanagement in the CDBG-
DR program from HUD employees, anyone administering the CDGB-DR program,
anyone working in the CDBG�DR pragram, contractors, and the public.
Yau can repart mismanagement or violations of law, rules, or regulations by HUD
employees or program participants. Fraud, Waste and Abuse in the CDBG-DR
program and its �peration may be reported in one of the following four (4) ways:
1).'By email tc�: h€atl���Cc`�h�dc�ic�.c�av
2). By phone: Call toll free: 1-800-347-3735
3). By fax: 202-7d8-4829
4). By mail: - Department of Housing & Urban Development
Office of Inspector General Hotline Manager
400 Virginia Avenue, SW, Suite 120
Washington, DC 20024
37. Whistleblower Protections
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Section D
A. Federal Whistleblower Protection Act (5 U.S.0 Section 2302(b)(8))
The Federal Whistleblower Protection Act (WPA) protects employees from retaliation
for making protected disclosures. The WPA also provides penalties for supervisors
who retaliate against Whistleblowers.
1) A disclosure is protected under the WPA if the employee discloses information
the employee reasonably believes to be evidence of:
a. a violation of any law, rule, or regulation,
b. gross mismanagement,
c. a gross waste of funds,
d. an abuse of authority, or
e. a substantial and specific danger to public health c�r safety.
2) In general, an employee or applicant may make a protected disclosure to
anyone, including non-governmental audiences, unless the information is
classified or specifically prohibited by law from release. Options for making a
protected disclosure include:
a. Informing a supervisor or someane higher up in management,
b. Submitting a complaint to the OIG by emailing the OIG at �� f��.c�;c��,
c. Filing a complaint with the ffice of ecial Counsel (OSC)
http o1B�vvv�r.c���.�c�v/
B. The California Whisfileblt�wer Protection Act (Title '2, Division 1, Chapter 6.5, Article
3.5, Gov. Code §§ 8548-8548.5)
1). The California Whistleblower Protection Act authorizes the California State
Auditor tc� receiue complaints from sfate employees and members of the public
who wish to rep�rt an impraper governmental activity. An "improper
governmental acti�ity" is any action by a state agency or any action by a state
employee directly related tc� state government that:
a. Violates any state or federal law or regulation,
b. �/iolates an Executive Order of the Governor, a California Rule of Court, or any
policy or prac�dure required by the State Administrative Manual or State
Contracting Manual, or
c. Is economically wasteful or involves gross misconduct, incompetency, or
inefficiency. Complaints received by the State Auditor are confidential, and the
identity of the complainant may not be revealed without the complainant's
permission, aside from to an appropriate law enforcement agency conducting a
criminal investigation.
2). There are many ways to file a complaint:
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Page 30 of 31
Section D
a. By Telephone
You may call the Whistleblower Hotline at (800) 952-5665 to file a complaint by
talking to one of the State Auditor's employees. The hotline generally is staffed
Monday through Friday from 8:00 a.m. to 5:00 p.m. If you call when the hotline is
not being staffed, or staff is occupied with other calls, you may leave a voicemail
message requesting a return call.
b. By Mail or Facsimile
You may file a complaint in the form of a letter to the State Auditor addressed as
follows:
Investigations
California State Auditor
P.O. Box 1019
Sacramento, CA 95812
Or you may fax the letter to the State Audit�r at (916) 322-2603.
As an alternative, you may complete the electronic version of the complaint form
(which is available on the Stat� Auditor website at auditor.ca.gov), print it out,
and return it by mail or facsimile as stated above.
c. Online
Although the State Auditor does not accept complaints by e-mail, you may file a
complaint online at htt�����rv��v��r�i���a�� �e��r/�ca�r���t�r�f�r�rra�l�in�
The State Auditor will not undertake an investigation unless there is a basis for
believing that your cc�rnplaint has sufficient merit to warrant spending resources
on an investigatian. Your c�mplaint should therefore include:
i. A cle�r and concise statement of what you are alleging to be improper
activity and why you believe it is improper.
ii. The name or other information that clearly identifies the person you are
alleging has acted improperly and the department where that person
works.
iii. The names and contact information for any witnesses who can confirm
the truth of what you are saying.
iv. Copies of any documents that will support what you are saying. (You
should not submit original documents, as they cannot be returned.)
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Section D
38. Authority to Post Remediated Versions of Aqreement
Subrecipient hereby understands and acknowledges that the Department is obligated under
federal law to post on the Department's website copies of all CDBG-DR executed contracts.
As posted, such contracts must be compliant with federal and state law accessibility laws,
including the California Government Code Section 11546.7 (2017 Assembly Bill 434) and the
federal Americans with Disability Act, Section 508. The state law is most stringent of the two,
so all posted documents must meet Web Content Accessibility Guidelines 2.0 (WCAG 2.0)
accessibility level.
To comply, the Department must utilize document remediation tc�c�ls that provide the compliant
formatting. All remediation will only change formatting, color schernes, and update any tables
so that screen readers can properly read out the content of the table. ;Thus, during
remediation, the appearance of this Agreement may change, but under no circumstances shall
any terms or tenets of the Agreement be changed in anyway. ,
Additionally, the Department shall offer website visitors the optic�n to receive � scanned, un-
remediated copy of this Agreement via email, which optic�n Subrecipient afso consents to.
The foregoing Subrecipient authorizations apply to both this original Standard Agreement as
well as any and all subsequent amendrnents thereto. ;
18-DR Workforce Development-210XX
Approved Date: XX/XX/2023
Prep Date: xx/x�2023
so
Exhibit G -Application
2018 CDBG=DR WORKFORCE DEVELOPMENT PROGRAM
SECTION f: PROGRAM OVERVIEW
Enter a brief yet descriptive Project Title for your DR-Workforce Program application. Please use
the following farmat: ORGANIZATION-PRO�ECT:(Ex. Lake County-Workforce Development
Training)
1. Workforce Program Project Title
City of Redding-Shasta County Workforce Recovery Training Program (WRTP)
Eligible Applicant Name
City of Redding
DR-Workforce Eligible Applicants include:Jurisdictions, nonprofits, postsecondary educational
institutions,or local warkforce development boards.Applicants that are nonprofit organizations
must provide documentation of 501(c)(3)status and a copy of their bylaws
2. Indicate which type af Eligible Applicant you qualify as:
�urisdiction
Enter address of the training facility.If training is mobile, use the main address of the training
program operator.Workforce training programs must provide a direct benefit of eligiblePublic
Service activitieswithin one of the Eligible Disaster Impacted Area (EDIA) regions as they are
defined inthe NOFA(Butte, Lake, �os Angeles,Shasta, or Ventura).
3.Facility Address: Street Number and Street Name
1255 Industrial St
City
Redding
a�
Zip Code
96002
County
Shasta
Workforce training programs must provide a direct benefit of eligible Public Service activities
within one of the Eligible Disaster Impacted Area (EDIA) regions as they are defined in the NOFA
(Butte, Lake, Los Angeles, Shasta, or Ventura).
4. Select the Eligible Disaster Impacted Area (EDIA) the Workforce Training Program
will benefit.
Shasta
Once the EDIA bene�ting region has been determined, upload a map showing the training service
location(s)within the EDIA region to be served. Please clearly identify on the map the EDIA region
the project is located within and the training service location(s)within the EDIA to where the
training will be accessed by the bene�ciaries.
5. Upload a project service location map in relation to the EDIA.
City of Redding_Shasta County Workforce Training Program_Project Map_2024-02-20.pdf
At least 85% of your program participants must be income certified as a low-and moderate-
income(LMI)family, which are family members earning less than 80%of Area Median Income
(AMI).This means that 85%- 100% of the trainees'family income cannot exceed 80%of the AMI
based on family size.The annual HUD income limits for California https://www.hcd.ca.gov/grants-
and-funding/income-limits/state-and-federal-income-rent-and-loan-value-limits
(https://www.hcd.ca.gov/grants-a nd-fu ndi ng/i ncome-limits/state-and-federal-income-rent-and-
loan-value-limits)are on the Department of Housing and Community Development(HCD)website.
6. Indicate the number of LMI beneficiaries (training participants) projected to
participate in the Workforce Training Program.
200
7. Indicate the number of total beneficiaries (training participants) projected to
participate in the Workforce Training Program.
200
s2
Applicants shall design each training program with the goal to attain an LMI trainee participation
rate of 100%, however, applicanYs actual results must not be less than 85%.
8. Projected goal percentage of �MI beneficiaries to participate in the Workforce
Training Program:
1.00
Application must include an outreach and marketing plan indicating methods you plan to use to
recruit potential �MI program participants.Target population must include 85% LMI population at
minimum. See NOFA,Application Threshold -Outreach and Marketing for more details.
83
9. Outline the organization's outreach and marketing plan to recruit the target
population of LMI participants into the training program.
The City of Redding will designate California Heritage YouthBuild Academy(CHYBA)to oversee the
Outreach and Marketing Plan. CHYBA will recruit and coordinate an Outreach and Marketing
Team (OMT)that will consist of staff from CHYBA, Hill Country Health and Wellness, Shasta
Builders' Exchange,the SMART Center(Workforce Development Board), and Shasta College, along
with other local nonprofit organizations.The primary focus will be to target LMI individuals
impacted by the Carr Fire who are eligible for the program.This will include adults in need of
additional training and workforce support which will enable them to obtain jobs where our
community sees a gap in the workforce.
The OMT will develop all outreach and marketing activities and report directly to CHYBA and City
of Redding staff.The OMT's goal is to engage all impacted residents within Shasta County with a
target of at least 85% of the population served to be identified as �MI.
Marketing efforts will begin immediately and will include door-to-door neighborhood canvassing,
which will be strategically deployed within �MI neighborhoods whose residents could benefit from
the workforce training being offered.
The OMT will market the program by collaborating with community partners in the nonprofit
community to assist in outreach, referral, and intake efforts. �ocal non-profit organizations(NPOs)
have already agreed to provide valuable liaison support to Shasta County's multi-cultural
communities as they refer clients to the WRTP; 2)CHYBA and Hill Country Health and Wellness
already have existing connections to cohorts at the Martin Luther King Center,the Local Indians
for Education, and other vulnerable groups that represent the City's multi-cultural communities; 3)
the Tree of�ife International Charter School(TLC), a TK-8th grade 90/10 Spanish/English Dual
Immersion Charter with 300 students enrolled,with families that represent 60% Low Income and
52% Hispanic,who will be able to gain access to the WRTP.
The OMT will schedule and coordinate outreach events, deploy mobile teams of staff into the
community to conduct outreach, provide flyers and collateral materials in support of information
events and activities, as well as translate specified events into languages spoken in Shasta County.
The OMT will collaborate with NPOs to conduct intake, case management and translation referral
services in support of CDBG-DR WRTP activities.
To further market to the target population, the OMT will undertake several specific tasks that
includes: 1) provide translation and interpretation services at both the Workforce Recovery
Training Center(WFTC} including a mobile team for individuals with Limited English Proficienty or
who live rurally; 2) provide multilingual Intake Specialists at the WFTC and on mobile teams; and 3)
provide information regarding additional support services not included or provided as part of the
recruiting and orientation meetings at the WRTP.
As the WRTP will be broad-based throughout Shasta County,the OMT will collaborate with local
organizations to share recruiting materials, answer questions, and support referrals of
participants.This will enhance our marketing efforts.The local organizations include: United Way
of Northern California, Redding Record Searchlight news,the Parent Magazine, local radio and tv
stations, Redding City Council,and the Shasta County Board of Supervisors.
84
The OMT outreach will be conducted using three main strategies: 1) program presentations for
nonprofit groups; 2) dissemination of program information using tip sheets in English, Spanish,
and other languages as deemed necessary and event flyers, e.g. public libraries, food banks, utility
bill inserts, etc.; 3)through mobile team events with staff available to assist residents by way of
presentations and individual outreach and recruiting to schools, workforce program offices,
nonprofit events, churches, and community gatherings; and 4) utilizing a media campaign.
The objective of a media campaign is to encourage vulnerable populations affected by the Carr
Fire to access the WRTP and start the process for disaster recovery and workforce training
assistance.The media campaign will use a data-driven approach to determine the media
consumption habits of the target audience with the objectives of understanding how the target
audience consumes media and identifying media where the disaster outreach messaging will
reach the priority populations.
Specific marketing tasks include: providing notices within documents that language services are
available; placing an "I Speak Card"in all WRTC facilities available for visitor use;translating
outreach documents into required languages and distributing them broadly; providing language
line assistance;working with community organizations and other stakeholders to inform LEP
persons of available language assistance services; placing information about programs and
services on non-English media outlets, such as community newspapers or radio stations; and,
placing inserts and flyers with program information into school communication, utilities
newsletters, etc.
The OMT media campaign modalities include: 1)A new Website will be created to share program
information and Website Calendars will show where each mobile event requestor may have their
event posted on the City of Redding's Disaster Recovery Event online calendar; 2)Television where
local television coverage by the major affiliates will provide unpaid media and coverage of specific
events surrounding the program; 3) Radio where both paid and unpaid content will be broadcast
during morning and evening drive timeslots, and during radio interviews with CHYBA; 4)
Newspapers with targeted ad placement adjacent to relevant editorial content or prime
positioning;and, 5) Social media postings and ads for more tech-sawy residents through
Facebook, Instagram, and X messaging.
Identify which of the 2018 declared disasters the program is related to.The disaster(s) related to
the program can most often be determined by the Eligible Disaster Impacted Areas that the
program will serve or benefit.
10. Indicate the Disaster this program is related to:
DR-4382(August 2018 fires impacting Lake and Shasta counties)
Applicant must demonstrate how the Workforce training program clearly ties-back to 2018
disasters, DR-4407 and/or DR-4382, by describing how the workforce training supports social and
economic recovery of the Eligible Disaster Impacted Areas.The tie-back narrative should include
details on how the training program will help improve economic stability, provide access to
opportunities for LMI participants,and support long-term economic and social recovery for
impacted communities.
85
11. Provide a tie-back narrative demonstrating how the program will address
economic impacts from the 2018 wildfire disaster(s).
Related Disaster:
The Carr Fire(DR-4382) began on July 23, 2018 and was active for 164 days and burned 229,651
acres,the majority of which were in Shasta County, California.The damage caused by this fire is
estimated at approximately$1.659 billion dollars. Shasta County officials and citizens came
together to recover and rebuild; however, it has been over five years since this natural disaster
and significant unmet needs remain.
Workforce and Economic Impact:
The destruction and impact of the Carr Fire continues to pose significant challenges for residents
of impacted communities within Shasta County, especially those of low-and moderate-income
(LMI) in the most vulnerable communities.These grant funds will help Shasta County address the
impact of this disaster.The impact includes the loss of educational and workforce training due to
the disruption of the disaster, the loss of a trained and skilled labor force,the loss of students and
available workers, school and business closures, and the emotional trauma to workers,
employers, and small business owners, among other impacts.
Further impact and programs to address the impact:
There are five WRTP workforce areas identified for specific training described in detail within the
Scope of Work section of this application.These areas are: 1) Construction Trades, 2) Emergency
Responders, 3) Healthcare,4)Clerical/Educational Personnel, and 5) Entrepreneur Support.
These workforce areas have a specific tie-back to the Carr Fire.The impact and the programs that
will be provided by the WRTP to address the impact are outlined below.
1- Construction Trades
The Carr Fire had a significant impact on the housing supply, creating an increased demand for
new construction and home repair activities,with additional impacts on commercial construction
and repair activities.The increased demand for construction activities has created or increased
the supply gap in many construction occupations. Unmet needs assessments for employment
show a long-term supply gap for skilled workers in several construction trades, including
construction laborers, carpenters, electricians, painters, plumbers, and roofers.
Furthermore, a significant number of people left Shasta County in the year following the Carr Fire,
leaving a significant gap in the workforce at a time when more workers were needed to assist with
recovery efforts.An indication of residents leaving the area is highlighted by the fact that as of
April 2023, 211 single-family homes destroyed by the Carr Fire have been rebuilt in
unincorporated areas of Shasta County and currently 43 building permits had been issued to
rebuild. Since 1,614 structures were destroyed, it highlights that there are still a significant
number of structures that have not been rebuilt, which could point to the number of residents
who have left the area and do not plan to rebuild.
2- Emergency Responders: Culinary, Medical Responders, Fire Responders
Emergency Responders
It is important to the community to have a sufficient number of trained emergency response and
recovery workers. Obviously, this job category has a direct link to the Carr Fire. Emergency
responders need to be aware of all the potential hazards they might face while supporting
different types of responses. It is essential for all types of emergency responders to have access to
training and information that provides basic and advanced knowledge associated to the events 86
they will be working on. Beyond a job opportunity, this job training helps the community as a
whole to have more people trained of the basics of how to deal with potential future wildfires.
Pre-event preparedness activities should include training and access to readily available
information.
a- Emergency Responder Certificate:
The Emergency Responder Certificate includes training in:
• Emergency and fire-management essential infrastructure components of a community
•Vehicles, equipment, and emergency-mitigations strategies that are commonly used in the
emergency-and fire-management field
� Goals of an emergency-management service and how they are implemented and managed,
including personnel, budget, and labor-management challenges
• Preparedness plans are discussed as trainees explore typical characteristics and frameworks of
modern emergency-and fire-management organizations
b- Emergency Medical Responder Certificate:
The Emergency Medical Responder class provides participants with the following:
• Emergency Medical Responder(EMR) Certificate
• California Public Safety First Aid (PSFA) Certificate
• Cardio Pulmonary Resuscitation for the Professional Rescuer(CPR)
With the EMR certificate participants can submit to Sierra-Sacramento Valley Emergency Medical
Services in order to get an EMR card which is an EMS pre-requisite for many local Fire
Departments and Forestry Fire Fighting agencies.This certificate is also a pre-requisite for
registering in the Shasta College Fire Fighter Academy.
With the California Public Safety First Aid certificate, participants will meet the minimum EMS
training requirements for the California Department of Forestry and Fire Protection (CAL FIRE).
This certificate is also a pre-requisite for registering in the Shasta College Fire FighterAcademy.
With the Cardio Pulmonary Resuscitation (CPR)for the Professional Rescuer card,you will meet
one of the minimum pre-requisites for Fire, EMS and Health Organizations.This certificate is also
a pre-requisite for registering in the Shasta College Fire Fighter Academy.
c- Other Emergency Responders:
Emergency responders go beyond fire management and emergency medical procedures.
Providing food in an emergency can also require training as an emergency responder. Food
insecurity is an ongoing issue for some residents within Redding and Shasta County,which was
exacerbated by the Carr Fire and then the pandemic.When 40,000 residents were evacuated,
providing housing and meals was a significant issue for emergency responders.
During the evacuation period, which lasted for weeks,there was a huge need for emergency
meals for those who were evacuated from their homes, those who lost their homes in the fire,
and those becoming newly homeless. Since that time, Hill Country Center of Hope has built a food
pantry and commercial kitchen at the Center of Hope, with the purpose being to provide food and
meals during future disasters-for those affected by the disaster and meals for emergency
responders helping with the disaster.
As part of this grant, CHYBA will partner with Hill Country to provide training so that Culinary
Emergency Responders are able to provide meals when needed in a disaster. They will also be
prepared to serve food for other vulnerable populations in need, due to other ongoing negative
effects of the fire.
This workforce development course trains participants in basic safety and food preparation so 87
they are ready to help in an emergency.They can also begin work at an entry level position in the
food industry, which starts at�20. Furthermore, the LMI participants learn how to prepare meals
safely and frugally for their own and their family's consumption.Additionally, the advanced
training program prepares participants for a managerial position in a commercial kitchen and at a
site preparing emergency meals.
3- Healthcare
The Carr Fire has been devastating to healthcare in Shasta County, including impacting the
availability of health care workers and health care services.
Initially, hundreds of health care workers in the Redding area couldn't return to their homes
because of orders to evacuate.At Mercy Hospital, 35 to 40 nurses called in daily to tell their
supervisor that they could not make their shifts due to evacuation or losing their home in the fire.
The two major hospitals, Shasta Regional and Mercy Redding, canceled all elective surgeries.The
VA outpatient facility in Redding was operating with about 60 percent of its regular staff because
many staff were forced to evacuate or had lost their homes. For similar reasons, many patients
did not arrive for their appointments causing a funding crisis for many health providers because
of staffing for appointments that could not be reimbursed.This fact was true for medical and
dental providers.
Other patients showed up to clinics unexpectedly because they had to leave their homes so
quickly that they had not been able to get medications, or they had a medical or dental
emergency. Because many people were forced to flee their homes quickly,the evacuation itself
became a crisis when people suffering from chronic illnesses, such as diabetes and hypertension,
left home without their medications and could not get appointments to get prescriptions
renewed. People in such situations quickly found themselves in medical crises which have created
long-term reduced health outcomes.
Many of these issues with health care shortages caused by the Carr Fire remain 5 years after the
fire, partly because they were issues that existed before the Carr Fire, and partly because they
were even further exacerbated by COVID-19.As an example, many LMI individuals are just now
getting surgeries and specialist appointments that were originally scheduled in 2018.
Since the Carr Fire,there has been a substantial loss of qualified medical providers, leaving an
overall lack of quality, consistent health care available for Shasta County residents.A significate
portion of homes destroyed on the west side of town were health care providers' homes, who
have opted to leave the area, rather than rebuild in the high fire-risk zone. Inadequate availability
to quality health care reduces the overall well-being of Shasta County residents and affordable
training opportunities and recruitment efforts to improve this situation are currently limited and
greatly needed.
As part of the reduced educational and workforce training opportunities that were a result of the
Carr Fire, CHYBA also lost their own Certified Nurse's Assistant(CNA)certificate program. Our CNA
training program operator and teacher both lost their homes in the nearby Camp Fire in Paradise,
which also destroyed our CNA training providers' business, putting an end to our CNA program up
till now.
The CNA and Dental Assistant certification programs are an important first step to a part of the
solution to these shortages, partly because CNA and Dental Assistant tertifications are the first 88
level of stackable credentials within the healthcare industry.Additionally, partly because there is
such a shortage of CNA's and Dental Assistants to support other healthcare providers in a number
of clinical settings.
Building back our CNA program and adding the Dental Assistant program will benefit the
community and the �MI trainees. Both of these opportunities will become available in this grant
through a close partnership and training opportunities newly available at the Center of Hope.
4- Clerical/Education Personnel
The impact of ongoing recovery needs also extended to the education sector, with many students
leaving the school systems throughout the county or becoming chronically absent, in addition to a
teacher and instructional aide shortage due to some educators also leaving the area due to high
fire risk and elevated insurance rates, as well as the lack of inedical providers.As a result, K-12
schools(including CHYBA) and post-secondary schools across the county lost enrollment and
Average Daily Attendance and struggled with adequate staffing,which reduced funding and
limited access to educational opportunities for many of the remaining students.A well-educated
community certainly supports economic revitalization.
Reinvigorating the important career training opportunity in clerical and the educational system is
important to many Low-and Middle-Income residents and to the community at large as they
recoup from the Carr Fire and the pandemic.
5- Entrepreneur Support
Microenterprise and small businesses are foundational aspects of Shasta County's economic
vitality. Many�MI participants desire to start a business or need help to keep their business
"afloat"after the financial hardships of the Carr Fire-- and then the devastating pandemic. Small
businesses also employ low-to-moderate income employees, so supporting these entrepreneurial
endeavors adds to economic recovery on a number of levels.There is a high need to support
entrepreneurial programs since the Carr Fire limited many small businesses from thriving.
Beyond the directjob training services provided through CHYBA, the WRTP will make referrals to
other disaster-related communityjob training opportunities that are linked to community
workforce training providers.
REFERRAL SERVICES to other community workforce training providers, including the below
additional examples of workforce areas and providers with a tie-back to the Carr Fire:
1- Shasta Technical Education Program-Unified Partnership: STEP-UP and Shasta College
As outlined in the Scope of Work section, CHYBA partners with the STEP-UP program and Shasta
Community College in providing workforce training programs.
Students in STEP-UP pursue certificates in Career Technical Education (CTE)and/or Associate's
Degrees in a variety of vocational and academic programs which when completed will position
them for immediate employability in our community.These certificate programs include:
Automotive Technology, Business Administration, Fire Technology, Heavy Equipment Operation
and Maintenance, Office Administration, and Welding. Many of these certificate programs have
direct tie-back to the 2018 Carr Fire.
2- SMART Business Resource Center
As an example of their services related to the Carr Fire, SMART offers justice-involved individuals a
career opportunity through the Forestry Technician Certificate. a 7-week free intensive program.
For participants looking for a career in the outdoors,this is an example of a referral that we would
make and help the participant access the opportunity. If there are parts of the training that are 89
not paid for by SMART, we could help to provide those services through CDBG-DR grant funds.
Also, participants may need additional supportive services to participate in the training, and
through the CDBG-DR grant,we could provide those services.
Providing Access to Training:
The WRTP will provide equitable outreach to recruit income-eligible participants as described in
the Outreach and Marketing Plan. Once recruited,there will be a variety of ways for participants
to interact with the WRTP. Courses will be offered online, remotely, and in-person, according to
the needs of the participant.Additional support services will be provided to assist in the
participants successful program completion. Further pathways to jobs will be supported once the
participant has completed their training.
Tie-Back for Supportive Services:
The Carr Fire traumatized the entire Shasta County community. Nearly half of Redding's
population had to evacuate during the Carr Fire. Studies suggest that emotional distress is
common following natural disasters, and the psychological toll can linger for years. In Shasta
County, where there is an ongoing threat of highly destructive wildfires, this can be especially
prevalent.A preliminary study by researchers at UC Davis found that around one in five people
report significant symptoms of anxiety and post-traumatic stress for years after a wildfire.
Rural Shasta County, in far northern California, struggles with some of the worst physical and
mental health outcomes in the state when compared to all other counties. Child abuse rates in
Shasta County are one and a half times the state rate; suicide is more than double the state rate;
and injury and death associated with drug use in Shasta are more than double the state rate.
Shasta County Health and Human Services Agency(HHSA) has a history of looking at root causes
of health inequities and identifying upstream strategies to improve community health.The Carr
Fire further exacerbated these unfortunate outcomes.
Mental health experts feel that the psychological toll from the Carr Fire—with a pandemic
overlaid on top—are unprecedented. In a public health report, it states that Marriage and Family
Therapists(MFTs}who specialize in PTSD are still seeing clients for Carr Fire PTSD in 2024.
The wildfire forced nearly 40,000 people from their homes, sending them into makeshift shelters
that were overflowing.The Public Health Branch mobilized to bring in a national expert to share
lessons learned from other natural disasters.This three-day event in December 2018 identified
opportunities to help build resilience and promote hope, post-Carr Fire across six spheres of
influence:the education system, family services, health system,justice system, business
community,faith community, and housing system.This CDBG-DR WRTP seeks to (ink to these
spheres of recovery, and the lessons learned in other natural disasters,to continue to implement
a comprehensive approach of recovery, complimented by the support of many ongoing
community partnerships.
Shasta County's Public Health Branch formed a new unit called Social and Emotional Resilience
and hired and trained staff on Mindfulness and Stress Management techniques.The Public Health
Branch launched a community mental well-being initiative to address both childhood and
community trauma that will be linked to this CDBG-DR project.
Hill Country Health and Wellness is a primary partner in this CDBG-DR WRTP.Tammy Allan,who
served for 15 years as Director of Behavioral Health for Hill Country Health and Wellness Center,
stated that the Carr Fire exacerbated the ongoing twin scourges of homelessness and mental 90
illness. HiII Country Health and Wellness helps mitigate this issue by providing a number of
supports including a mental health crisis centerin Redding,a mobile crisis team; a team that
provides intensivesupport services for current and formerly homelesspeople; and a"Circle of
Friends"that offers a way for people with mental health challenges to connect and provide mutual
support to each other.
Supporting �ong-Term Economic and Social Recovery:
As explained above,the WRRP is taking a comprehensive approach to economic and social
recovery.Through this comprehensive approach,we feel we will be more successful than we
would be if we simply took a more specific single-focused workforce training approach: Part of the
process will involve a Coordination of Services Teamthat will allow front-line stafffrom a variety of
service providers,and staff from the WRTP,to meef regularly to analyze the successes of
individual partitipants and the WRTP program as a whole.ASthe Coordination of Services Team
analyzes program improvement barriers,those needs can then be takento the Executive
Leadership committee of County-wide agencies and NPOs.Through this process, policy and
procedure changes can be addressed and modified as necessary to create better opportunities
for participants that will then result in continued economic revitalization for Shasta County. As the
WRTP enters the long-term phase atthe end of the grant,the COST team and the Executive
Leadership Committee can thoughtfullymove forward with strategic planning and actions to
address the more serious or permanent impacts of the disaster thatlinger.
To address these stated challenges from the Carr Fire, CHYBA created the Workforce Recovery
Training Program (WRTP)to mitigate the negative effects of the disaster and provide accessible
workforce training pathways for �Ml residents, so they can gain skills, receive supportive services, -
access jobs and advance overall long-term community recovery within Shasta County.
DR-Workforce funds cannot be used to supplant existing local public funds on an existing
Workforce Program.The public service of the training program must be either a new or expanded
service to an existing Workforce Program.To qualify as an expanded service, applicants must
demonstrate thatthe expanded service will result in a quantifiable increase in the level of an
existingservice than what was delivered in the last 12 months.To qualify as an existing service,
the program should have been in operations for at least 12 months.
12. Please indicate whether the program is new or existing.
New Program
SECTION I1: SCOPE OF WORK
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Application must include a detailed scope of work that includes: details on the training program
and services that will be provided with course descriptions,the areas the services will be provided
in and/or benefit,who will provide the Workforce training and services, steps that must be
completed to initiate the training program, available training facilities and equipment, a clear
statement that income eligible trainees will receive training services at no cost, and any other
relevant program plans. Programs with public facility activities must also include a detailed
explanation of all acquisition and/or capital improvements needed to provide for a training facility
to deliver the workforce training program.
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13. Training Program Scope of Work.
Activity Description Overview:
The Carr Fire began on July 23, 2018. It was active for 164 days and burned 229,651 acres,the
majority of which were in Shasta County, California.The damage caused by this fire is estimated at
approximately�1.659 billion dollars. In the wake of this natural disaster, Shasta County officials
and citizens came together to recover and rebuild, but significant unmet needs remain.
The City of Redding(CoR)and California Heritage YouthBuild Academy(CHYBA) have partnered to
develop a plan to address these unmet needs and to implement the Shasta County-Workforce
Recovery Training Program (WRTP.)The WRTP will train eligible participants in response to the
needs of the disaster recovery in the 2018 Eligible Disaster Impacted Area, specifically within
Shasta County. Eligibility for WRTP services will be limited to residents of Shasta County and will
be targeted to Low and Middle Income (LMI) persons that are at or below 80�/0 of the Area Median
Income.
The WRTP will include training provided at no cost to eligible participants including activities that
support workforce development through workforce training, pre-apprenticeships,
apprenticeships,job placement, and other activities specific to preparing individuals for
employment.
Furthermore, in addition to the components of the job training program, the WRTP will provide
support services that are tailored to the specific needs of disaster-impacted neighborhoods that
will boost economic development and result in higher quality employment outcomes for eligible
individuals, the impacted neighborhoods, and the greater Shasta County community.
CoR will be the applicant for the CDBG-DR grant and will manage the grant. CHYBA will serve as
the WRTP Program Operator.The goals of the WRTP include building economic ecosystems that
connect both unemployed and underemployed workers with high qualityjob opportunities that
increase earning potential and offer sustainable, permanent employment related to the disaster,
that benefit both the individual and the community. It will connect workers with the resources
needed to develop new skills and areas of expertise to address economic revitalization.
New Public Facilities will be acquired, as part of the grant activities, to serve as Workforce Training
Hubs(WTHs)where �MI residents will receive comprehensive workforce recovery training through
a personalized plan that provides related supportive services at the WTH, or through referrals to
other community organizations,to help participants be career-ready at the completion of their
workforce training.
The WRTP services will be delivered in a variety of ways including, but not limited to: on-site,
mobile, remote, and virtual.
Description of Program:
The WRTP will train workers from historically disadvantaged neighborhoods and vulnerable
individuals, addressing local job supply and demand. It will leverage existing community assets to
meet the unique needs of our community,with programs designed to upskill employees. The
WRTP plans to add value to existing local job training initiatives by collaborating with other
workforce training programs.The WRTP will focus on activities that may not be eligible for support
from other agencies, such as wraparound services to ensure that participants are well supported
in the transition to employment, during and after completing a training program. CHYBA will als�
use its experience with opportunity youth to focus on important soft skills that enhance the
workforce readiness of program participants.
Workforce Recovery Training Program services delivered will include, but are not limited to:
Workforce training
Our WRTP program will include programs that support workforce development, pre-
apprenticeships, apprenticeships,job placement,trade training, and other activities specific to
preparing individuals for employment.
Screening, assessment, and referrals to occupational training for in-demand occupations
Resume support, mock interviews, and other specific soft skills support prior to job referrals
Sector specific job preparation (information about the sector, common employer expectations,
training, etc.)
Referrals to community workforce training programs including Shasta Builders' Exchange,
Shasta College, Smart Center, etc.
Stipends to assist trainees during their training period, not to exceed 3 months
Specific workforce training related to the disaster, including:
Construction trades
Healthcare
Culinary
Emergency Response
Heavy Equipment
Wildland and Forestry Fire Training
Clerical
Education
Entrepreneurship Support
Other workforce recovery training, as deemed appropriate
Participant Supportive Services will be provided by both CHYBA and partner organizations, all of
which have expertise in the services they offer to help reduce barriers to participation in training
and employment.
CHYBA provides a written description within this application describing how we will determine the
type of Participant Supportive Services needed, and a plan for how the Participant Supportive
Services will be provided to the program participants.
Workforce Training Support Services:
Medical/Dental
Behavioral/Mental Health
Transportation
Financial �iteracy and Empowerment
�ob Retention Support
Assistance with Securing Personal Identification
Housing Placement and Stability
�ife skills Development
Academic and literacy tutoring, GED, HS Diploma
Assistance with Childcare
Parenting classes
Peer Support and Mentoring.
Other support services to effectively increase worker engagement/retention as needed
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Training Facilities
The WRTP will need to acquire Public Facilities to fully implement the Workforce Recovery Training
Program in Shasta County. CHYBA has successfully leveraged other state and local funds for
workforce development activities,training equipment, and off-site technical training facilities.
Although attempts have been made to fund facilities for the WRTP,we have no funding source to
pay for facilities for the WRTP at this time.Without the funding for these facilities,the WRTP could
not be implemented successfully. Nonetheless, if we are able to receive funding for facilities
through these grant funds, the WRTP services should be able to be made available to LMI
individuals for many years to come, since the facilities will be secured.Through ongoing
collaboration during the term of the grant, a variety of community agencies and organizations will
come together to seek ways to braid funds together more effectively. In this way, this WRTP can
be an ongoing support to the community and long-term economic revitalization solutions can be
realized.
The activities for the Public Facilities will include:
•Acquisition (including long-term leases for three facilities throughout Shasta County�
o No improvements of Public Facilities will be necessary
o All facilities will be"move-in" ready when acquired
o Prepayment of leases will ensure public facility use is maintained
CHYBA has considered whether their Public Facility acquisition can be achieved within the
performance period.We feel strongly that we will easily be able to make the required timeline.We
acknowledge that the acquisition of the Public Facilities will require deed restrictions stating no
change of use for five years, and the proposed leases will be15 year long-term leases.Additionally,
to ensure the HUD funding for the speci�c program is being used to operate the program for
which the application was submitted,the long-term leases will be paid up-front for five years.
The WRTP will be a client-based program.Therefore, CHYBA and the City of Redding can verify
that the facilities will be used for Eligible Workforce Training and Participant Supportive Services.
CHYBA will be prepared to show that the Public Facilities are being used for the intended
Workforce Recovery Training Program, by submitting at least one activity report that
demonstrates eligible use of the facilities prior to the end of the performance period, as identified
in the Subrecipient's Standard Agreement.
Facilities funding will provide new workforce training opportunities to LMI residents through
unique comprehensive Workforce Resource Hubs(WRH or Hub.}
Two of the WRHs will be co-located with Hill Country Health and Wellness Centers. Hill Country's
Center of Hope in Redding and Hill Country's Clinic in Round Mountain are already comprehensive
places of wellness that offer whole person care.The WRTP will collaborate with Hill Country to
provide access to workforce training facilities, medical/dental care, mental and behavioral health
services, addiction treatment, and housing for youth in the program that are experiencing
insecure housing.All services will be available onsite at these Workforce Resource Hubs.
The third Workforce Resource Hub will be a 6000 square foot facility that will house both
workforce training and supportive services.This unique location will also feature comprehensive
support services nearby, including daycare services, affordable housing, and other necessary
supportive services--all within walking distance of the Workforce Resource Hub or onsite at the
Hub. �MI residents will be able to receive comprehensive workforce recovery training through a
personalized plan that provides related supportive services at the site, and through referrals, to
help participants be career-ready at the completion of their workforce training.
Additionally,the WRTP will provide an all-inclusive mobile unit that will bring the services of the
WRTP to areas throughout rural Shasta County in collaboration with the Smart Center. 95
Steps to initiate and complete the WRTP:
Steps already completed:
• Meet with community partners and County/City agencies to review disaster-related
assessment/needs related to workforce development and the CDBG-DR NOFA and Action Plan;
complete discussions regarding the application; reach consensus on program outline
• Meet with Roy Hastings, consultant, who often helps to conduct Environmental Reviews for the
City of Redding and Shasta County to determine capacity to help with this aspect of the project
• Draft Policies and Procedure required for the CDBG-DR application
• Contract for, and receive,an appraisal for the potential Public Facility
• Complete the application
1. Project Start Date: Within 30 days from the effective date of the SA.
a. Complete tentative lease agreements, as required
b. Post Staffing Positions for grant positions
c. Establish Intake Procedures, Referral Porcess, and Reporting Checklists
d. Begin Outreach and Marketing Plan
2. Public Facility Environmental Review Start Date: Within 30 days from effective
date of the SA:Work with Roy Hastings as requred
3.Acquisition Site Control Date:Within 60 days from Environmental Record Review
(ERR)clearance.
a. Finalize lease terms
b. Establish Site Control as per regulations
c.Take Proposed Lease to attorney and boards
4. Construction Start Date: Within 60 days from ERR clearance or, if applicable,
from Acquisition/�ease completion. Not Applicable- no construction
5. Construction Completion Date: Must be completed prior to training program: commencement
date to begin serving Beneficiaries by December 31, 2024:
Not applicable
6.Training Program Start Date:Within 90 days from ERR clearance and
acquisition completion; Projected�uly 2024
7. Fifty percent(50%) of the funds expended Date:At least ten (10) months prior to
the Expenditure Deadline: By Feb. 1, 2025
8. Final Expenditure Date:�anuary 31, 2026.
9. Program Closeout Date: May 1, 2026.
Equity and Sustainability:
WRTP's goals align with state-wide initiatives to deliver equity, sustainability, and job quality in
accordance with state priorities through job training, education, technical assistance, and
supportive services.
The WRTP will support long term economic and social recovery through decreasing capacity gaps,
providing ongoing employability skills and technical training, offering related supportive services,
and training programs specifically related to disaster recovery as outlined below and in the"Tie
Back"section. More jobs will be created and more well-trained LMI participants will be prepared
to fill those jobs.Additionally,there will be more equity in the workforce. 96
CHYBA has focused on equity initiatives.As an example of this emphasis, we have partnered with
the STEP-UP program at Shasta College since its inception. STEP-UP stands for the Shasta
Technical Education Program-Unified Partnership and is a partnership between the:
• Shasta County Sheriff and Probation Departments
• CDCR-Adult Parole Division
• Good News Rescue Mission
� California Heritage YouthBuild Academy
• SMART Business Center
STEP-UP is an educational and vocational training program that provides formerly incarcerated
students, homeless students, and students who are currently under court directed supervision
with financial, administrative, and educational support. Students in STEP-UP pursue certificates in
technical education(CTE)and/or Associate's Degrees in a variety of vocational and academic
programs which when completed will position them for immediate employability in our
community.
These certificates programs include:Automotive Technology, Business Administration, Fire
Technology, Heavy Equipment Operation and Maintenance, Office Administration, and Welding.
Many of these certificate programs have direct tie-back to the 2018 Carr Fire.
Participants receive hands-on instruction and the opportunity to apply instruction received in
practical situations through internships, industry consortiums, etc.The goal of the STEP-UP
Program is to provide the tommunity with trained workers while reducing recidivism making our
community a safer place.The WTRP will receive referrals from STEP-UP, and will refer SRTP
participants to STEP-UP, as appropriate.The WRTP will also provide funds for disaster-related
training programs in collaboration with STEP-UP as budgeted.
One excitingjob training opportunity directly related to fire mitigation is available through STEP-
UP and Shasta College. It is the Heavy Equipment �ogging Operations(HELO) Program.This
program is a one-of-a-kind effort to increase workforce capacity in areas of fuels reduction,
mechanized logging, and sustainable forest management.The HELO program is funded by
California Climate Investments and administered by the CAL FIRE Forest Health grant program in
collaboration with public agencies, private industry, and employer partners.
The Shasta College HE�O program is an official pre-apprenticeship program for the California
Registered Apprenticeship Forest Training(CRAFT), a statewide apprenticeship program for
employees in the timber harvesting industry.
CHYBA's Workforce Recovery Training Program will:
• Support social and economic recovery by providing high-qualityjob opportunities to Low-and
Moderate-Income (�MI) individuals who are underemployed and unemployed,thus allowing them
to upskill and reskill to support their economic mobility.
• Focus on industries and skills that are essential to disaster recovery, such as general
construction, forest reforestation and management, and health services
� Offer personalized plans to meet the needs of eligible participants, including courses provided
online and on a mobile app so that participants without computers or internet connections can
complete coursework on their cell phones and also in paper packets 9�
• Offer services remotely by way of the Mobile Unit so that participants who live rurally will have
the workforce and supportive services brought to them
Workforce Training Course Descriptions:
The Carr Fire had a significant impact on the economic stability of Shasta County.As outlined in
the Tie-Back section. many aspects of Shasta County's economy were impacted. ln particular,
there was a devasting impact to the housing supply, creating an increased demand for new
construction and home repair activities,with additional impacts on commercial construction and
repair activities.The increased demand for construction activities following the Carr Fire has
increased the supply gap in many construction occupations.
Construction Trade Courses Provided by CHYBA:
CHYBA is Nationally Accredited by NCCER as a construction training facility which gives students
many added benefits. Students receive certificates, official transcripts and wallet cards. Courses
successfully completed are transferable to other NCCER accredited facilities throughout the
United States and abroad.All courses are free to eligible participants.
Industry-recognized certificates earned include: OSHA 10 and NCCER Core
Location: CHYBA On the Job Training(OjT)
Length: One Semester
CORE Course Description: Introduction to Basic Construction Skills prepares individuals for entry-
level positions on project sites by providing the basics in safety, hand and power tools,
construction math, materials handling, construction drawings, rigging and employability skills.
This competency-based program is recognized throughout the country by the construction
industry.The knowledge and skills established in Core are the foundation that successful
construction careers are built on.
Culinary and Emergency Response Training Provided by CHYBA:
CHYBA provides direct training for Culinary and Emergency Response Training.
During the Carr Fire,there was a huge need for emergency meals to the over 40,000 people that
were evacuated from their homes.To address this need, Hill Country Center of Hope has built a
commercial kitchen that can be used during disasters to provide food for those affected by the
disaster. CHYBA partners with Hill Country to provide the following training so that Culinary
Emergency Responders are able to provide food during community crises and natural disasters.
This course also trains participants in the basic safety and food preparation to begin work at an
entry level position,which start at$20/hour.Additionally, the advanced training prepares them
for a managerial position in a commercial kitchen.
Culinary Emergency Response covers:
•The Importance of Food Safety
• Good Personal Hygiene
•Time and Temperature Control
• Preventing Cross-Contamination
• Cleaning and Sanitizing
• Safe Food Preparation
• Receiving and Storing Food
• Methods of Thawing, Cooking, Cooling and Reheating
• Food HACCP(Hazard Analysis and Critical Control Points)
• Food Safety Regulations
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Culinary Advanced Training:
• Food and equipment preparation
• Cooking techniques and practices
• Effective time management
•Aesthetics of food presentation and plating
• Restaurant quality service
• Introduction to the hospitality industry
• Menu planning, cost analysis, purchasing, and work site training.
Industry-recognized certificates earned include:
Food Handler's Card; ServSafe Managerial Certification
Location: CNYBA: On the Job Training(OJT)
Length: One Semester for each course
In addition to textbooks, Culinary Arts students will need uniforms and tools for laboratory
classes.All coursework, materials, uniforms, etc. are covered by CDBG-DR funds and are free to
participants.
Emergency Medical Responder:
Curriculum includes:
• Emergency and fire-management essential infrastructure components of a community
• Basic structure of these organizations as well as the rules and guidelines that govern pre-
employment education requirements .
•Vehicles, equipment, and emergency-mitigations strategies that are commonly used in the
emergency-and fire-management�eld
• Goals of an emergency-management service and how they are implemented and managed,
including personnel, budget, and labor-management challenges
• Preparedness plans are discussed as trainees explore typical characteristics and frameworks of
modern emergency-and fire-management organizations
Industry-recognized certificates earned include: Emergency Responder Certificate:This certificate
meets the pre-requisite for registering in the Shasta College Fire Fighter Academy
Location: CHYBA: On the Job Training(OJT)
Length: One Semester for each course
Certified Nurse`s Aide Training:
Coursework as outlined by licensing agency: a Certified Nursing Assistant Program
Requirements in California:
Be at least 16 years old
Be in good physical health
Up-to-date immunization records
Have a high-school diploma or GED
Pass a criminal background check
Pass the State Exam
Industry-recognized certificate: CNA California State-Approved Certification; stackable credential
for Health Sciences Career: LVN, RN, NP, PA
Location: CHYBA: On the Job Training(OJT) Center of Hope and other licensed settings
Length: �2 weeks: requires 50 hours of classroom training and 100 hours of clinical training, under
the direct supervision of a LVN or an RN.
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Dental Assistant Training:
Program includes all necessary certifications to qualify for the RDA license after passing the State
written and practical exams.
• Coronal Polish*
• Radiation Safety*
• Pit& Fissure Sealant*
• Infection Control
• Hands-on Training with full dental equipment
•Training in Center of Hope Dental Offices
• Registered Dental Assistant Examination and Licensure
Location: CHYBA: On the�ob Training(OJT) Center of Hope
Length: One Semester for each course
Clerical/Education Support:
Paraprofessional Educator: Every Student Succeeds Act(ESSA) requires that schools have highly
qualified paraprofessionals.
To meet the minimum qualifications for a Paraprofessional position, trainees must complete
coursework that prepares trainees in the following:
a.Ability to Assist:Worker roles and responsibilities, student discipline/behavior
b. English-�anguage Arts: Proofreading/spelling, reading comprehension, main theme of a
paragraph, logical sequence of a paragraph, key word, English grammar, basic word meanings.
c. Mathematics: General Math, Pre-algebra and Algebra;The Coordinate system: Grid graph, slope
coordinates; Geometry: Basics, squares, rectangles, circles,triangles
Industry-recognized certificates earned include:
Shasta County Paraprofessional Exam
Location: CHYBA and On the�ob Training(OjT)
Length: One Semester or more for additional skills training
Business Information Management
• keyboarding skills
• information technology
• personal and interpersonal skills
• focusing on effective communication skills
•word processing
• using databases
• creating professional presentations
• productive work habits
Certificate: Business Information Management Certificate
Location: CHYBA and On the�ob Training(O�T)
Length: One Semester or more for additional skills training
Entrepreneurship
CHYBA offers courses in Entrepreneurship called: Start You Own Business
Entrepreneurship 101
Help participants design, launch, and run their own small business.
• Creating and vetting your business idea �oo
• Designing your business for success
• �aunching with a Minimum Viable Product(MVP}
• Logo creation
• Making sales to friends and family
•Accounting,tracking, and analytics
• Online marketing and website creation
•Tax and legal matters
• Stewarding the profits of the business
Entrepreneurship 201
Help participants scale the business they started in the first course.
• Revenue and societal impact goals
• Building an email audience for repeat purchases
• Email marketing deep dive
• Growing your business beyond friends and family
• Optimizing your business metrics and financials
•Time management
• Building a team
• Raising money,valuation,and exiting the business
• Highlighting entrepreneurship on your resume
Location: CHYBA and On the�ob Training(OjT)
Length: One Semester per course or more for additional skills training
�OB TRAINING REFERRALS TO COMMUNITY PARTNERS
CONSTRUCTION JOB TRAINING REFERRALS TO COMMUNITY PARTNERS
In addition to the direct construction training provided by CHYBA,the Shasta County Workforce
Training Recovery Program matches qualified Carr Fire-impacted residents to recoveryjobs
through training vouchers for advanced training and pre-apprenticeship programs in construction
provided by community partners.
Shasta Builders' Exchange
Shasta Builders' Exchange(SBE) provides advanced NCCER training for those trainees that pass
their NCCER Core, including training in Electrical, Carpentry, and Plumbing.
Courses at SBE Trade School normally cost�655/per semester.This tuition would be covered by
the CDBG-DR grant and all training would be free to eligible participants. CHYBA's WFTP would pay
SBE for participants who were income qualified and had passed the NCCER CORE.
There are normally additional costs to getting enrolled in the Craft Training Programs at the
Shasta Builders' Exchange Trade School.The trainee would normally need to pass a drug screen
and purchase their textbooks.The drug screen is a one-time expense and the textbooks cover a
full year(2 semesters)of the program text requirements.All these costs would be covered by the
CDBG-DR grant.
To become enrolled in a Craft Training courses an individual must complete the application
packet, pass a drug screen and provide proof of High School Diploma or GED. CHYBA provides
High School Diploma or GED if needed.The CORE must be completed before starting the
advanced programs. CHYBA offers the CORE.The program then proceeds for four semesters in
carpentry training. NCCER offers badges for each module completed and the Trade School awards
a certificate of completion in Rough Carpentry. OSHA 10 certificates and CPR certificates will be
included in the program, if not already completed during the CORE curriculum.
Location:All Programs: On-site at the SBE �o�
Length: One Semester
ELECTRICAL PROGRAM
LEVEL 1 Occupational Overview
• Electrical Safety
• Introduction to Electrical Circuits
• Electrical Theory
• Introduction to the National Electrical CodeO
• Device Boxes
• Hand Bending
• Raceways and Fittings
• Conductors and Cables
• Basic Electrical Construttion Drawings
• Residential Electrical Services
• Electrical Test Equipment
LEVEL 20ccupationa)
•Alternating Current
• Motors:Theory and Application
• Electric Lighting
• Conduit Bending
• Pull and Junction Boxes
• Conductor Installations
• Cable Tray
• Conductor Terminations and Splices
• Grounding and Bonding
• Circuit Breakers and Fuses
• Control Systems and Fundamental Concepts
LEVEL 3ccupationa)
• �oad Calculations- Branch and Feeder Circuits
• Conductor Selection and Calculations
• Practical Applications of Lighting
• Hazardous �ocations
• Overcurrent Protection
• Distribution Equipment
•Transformers
• Commercial Electrical Services
• Motor Calculations
•Voice, Data, and Video
• Motor Controls
STATEAPPROVED
The Electrical Trainee Program carries approval from the State of California's Electrician
Certification Unit(ECU) under the Department of Industrial Relations and is listed as Shasta
Builders` Exchange#107 on the list of approved schools.
The hybrid program allows students less travel while still receiving in person hands on training.
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CARPENTRY PROGRAM
LEVEL 10ccupational
• Orientation to the Trade
• Building Materials, Fasteners,and Adhesives
• Hand and Power Tools
• Introduction to Construction Drawings, Specifications, and Layout
• Floor Systems
• Wall Systems
• Ceiling�oist and Roof Framing
• Basic Stair �ayout
• Introduction to Building Envelope Systems
P�UMBING PROGRAM
LEVEL 1 Occupational
• Introduction to the Plumbing Profession
• Plumbing Safety
•Tools of the Plumbing Trade
• Introduction to Plumbing Math
• Introduction to Plumbing Drawings
• Plastic Pipe and Fittings
• Copper Pipe and Fittings
• Cast-Iron Pipe and Fittings
• Carbon Steel Pipe and Fittings
• Introduction to Plumbing Fixtures
• Introduction to Drain,Waste, and Vent(DWV)Systems
• Introduction to Water Distribution Systems
LEVEL 20ccupational
• Plumbing Math Two
• Reading Commercial Drawings
• Structural Penetrations, Insulation, and Fire Stopping
• Installing and Testing DWV Piping
• Installing Roof, Floor, and Area Drains
• Installing and Testing Water Supply Piping
•Types of Valves
• Installing Fixtures and Valves
• Installing Water Neaters
• Basic Electricity
• Fuel Gas and Fuel Oil Systems
LEVEL 30ccupational
•Applied Math
• Sizing and Protecting the Water Supply System
• Potable Water Supply Treatment
•Types of Venting
• Sizing DWV and Storm Systems
• Sewage Pumps and Sump Pumps
• Corrosive-Resistant Waste Piping
• Compressed Air �03
• Service Plumbing
NCCER PLUMBING TRAINING
•The plumbing program includes hands-on practice in the shop, plumbing code training, and
leadership skills.
•Taught by experienced plumbers who can answer questions about the processes, safety,job
sectors, and construction.
ADDITIONAL EXAMPLES OF�OB TRAINING REFERRA�S TO COMMUNITY PARTNERS
The Shasta County Workforce Training Recovery Program matches qualified Carr Fire-impacted
residents to recoveryjobs through training vouchers for advanced training and pre-
apprenticeship and apprenticeship programs through training provided by community partners.
Examples are listed below:
SHASTA COLLEGE:
Heavy Equipment �ogging Operations(HELO) Program
Heavy Equipment �ogging Operations and Maintenance Certificate
As described previously in the STE-UP section.
California Registered Apprenticeship Forest Training(CRAFT)
The Shasta College HELO program is an official pre-apprenticeship program for the California
Registered Apprenticeship Forest Training(CRAFT}, a statewide apprenticeship program for
employees in the timber harvesting industry.
HEAVY EQUIPMENT LOGGING OPERATIONS AND MAINTENANCE Certificate
This certificate will prepares individuals for a career in the timber industry as a heavy logging
equipment operator. O�T operating various pieces of heavy logging equipment and vehicles. This
is a hands-on,field-experience-oriented certificate. Some courses will utilize off-campus forest
grounds for training.This certificate will prepares individuals for a career in the timber industry as
a heavy logging equipment operator.
POTENTIAL CAREERS
Logging Equipment Operator Crane Operator Construction Equipment Operator SA�ARY
POTENTIAL $54,594 per year
Suggested Sequence of Classes
CERTIFICATE REQUIREMENTS 16 units
AGNR 101 Beginning Forestry 3 units AGNR 102 Basic Logging Equipment Operations 1 unit AGNR
103 Intermediate Logging Equipment Operations 4 units AGNR 104 Production Logging
Equipment Operations 1 unit CONS 45 Career Planning and Leadership for Neavy Equipment
Operators 2 units CONS 46 Equipment Operations and Maintenance 3 units CONS 140A
Commercia) Driver Learner's Permit Preparation 2 units
CULINARYARTS CONCENTRATION Certificate:This certificate wil) give trainees the knowledge and
skills necessary to enter the Culinary Arts field.
Trainees will learn principles in sanitation and safety, hospitality,and basic food production.You
will also learn menu planning, cost analysis, purchasing, dining room service, and baking,with ��
emphasis of hands-on worksite learning.
POTENTIAL CAREERS WC�UDE: Banquet Service Manager Executive Chef Director of Culinary
Operations Food Service Tech
SALARY POTENTIAL$70,378 per year
Classes
10 units CULA45 Basic Food Production
5 units CULA 50 Sanitation and Safety
2 units BUAD 17 Business Mathematics
11 units CULA 46 Advanced Foods
5 units CULA 49 Menu Planning&Cost Analysis
2 units CULA 55 Food and Beverage Cost Control
2 units CULA 172 Baking 2 units
9 units CULA 65 Dining Room Service
3 units CULA 75 Pastry
2 units HOSP 65 Hospitality Supervision
3 units CULA 94 Culinary Arts Worksite Learning 1 unit
The Smart Center,the Department of Rehabilitation, and others have additional workforce
training programs that will be accessed through the referral process,
14. Has any portion of the Program Scope of Work already commenced before or at
time of application?
Yes
Please provide a summary on the current phase including the activities that have
already been completed for the proposed training program.
Steps already completed:
• Meet with community partners and County/City agencies to review disaster-related
assessment/needs related to workforce development and the CDBG-DR NOFA and Action Plan;
complete discussions regarding the application; reach consensus on program outline
• Meet with Roy Hastings, consultant,who often helps to conduct Environmental Reviews for the
City of Redding and Shasta County to determine capacity to help with this aspect of the project
• Draft Policies and Procedure required for the CDBG-DR application
• Contract for, and receive, an appraisal for the potential Public Facility
• Complete the application
HCD encourages Applicants to create formal partnerships for collaboration and increased
program impact. If Partners will be included, describe how the Partner(s)will be involved in the
program and their Workforce experience. See definition of Partner provided in the NOFA.
105
15. Are Partners included in the application?
Yes
Describe the role of Partners involved in the program.
California Heritage YouthBuild Academy(CHYBA) is the primary Partner with the City of Redding
for this application. CHYBA will be the Program Operator of the Workforce Training Program.They
will be the lead in the facility acquisition - long term lease, as well as providing the primary
components of the job training program.They will procure other Partners to provide various parts
of the job training education as well as the supportive services components.They will be
responsible for all reporting to the City of Redding, including obtaining reports from their Partners
to inform the main report.The City of Redding will provide financial oversight as well as
monitoring all aspects of the program.The City will be responsible for reporting to the State and
managing the Standard Agreement.
Upload a copy of each pending or executed Partner Agreement.
City of Redding_Shasta County Workforce Training Program_CHYBA Agreement_2024.02.26.pdf
Upload a copy of each pending or executed Partner Agreement.
Upload a copy of each pending or executed Partner Agreement.
If Partner is a tribal entity, upload the Tribal Entity's bylaws or appropriate
governing documents.
If Partner is a tribal entity, upload the Tribal adopted Authorizing Resolution.
Applicant must provide a written Participant Supportive Service plan.Your plan should include the
services needed, how were these services determined,the services that will be provided,who will
provide them, how will the services be accessed, how the services meet the needs of your training
program and the community and explain if the services are new or existing services already being
provided.
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16. Describe your plan for providing Participant Supportive Services to eligible
trainees in the Workforce training program.
Support Services for the program will include:
Medical/Dental
Behavioral/Mental Health
Transportation
Financial �iteracy and Empowerment
�ob Retention Support
Assistance with Securing Personal Identification
Nousing Placement and Stability
�ife skills Development
Academic and literacy tutoring, GED, HS Diploma
Assistance with Childcare
Parenting classes
Peer Support and Mentoring.
Other support services to effectively increase worker engagementlretention as needed
Each individual participant will have a Personalized Plan that will outline services needed and then
a determination will be made as to which specific services from the list above will be provided for
that particular participant.The Personalized Plan will be updated regularly so as to always been
reflective or current needs.
Who will provide the services:
These participant Supportive Services will be provided by both CNYBA and community
organizations, all of which have expertise in the services they offer to help reduce barriers to
participation in training and employment.
New and Existing Services:
CHYBA will offer services where they have expertise.Additional services will be referred out to
program collaborators. CHYBA has 94 local community partners/providers that currently assist us
in providing supportive services to our students, so these already existing partnerships can be
accessed in a similar way for this new program.
How are needed services determined:
The initial intake interview and ongoing assessments will be thorough and extensive to help
determine their willingness and ability to complete a personalized program, as well as to
determine what supportive services they may need.
We will collect basit demographic information, education and professional history, information on
family and housing composition, public benefits used, criminal history, as well as participants'
goals, motivations, challenges, and barriers to work. CHYBA received the Innovator of the Year
Award from YouthBuild USA and they have Full Affiliation with YouthBuild USA, which helps to
establish our expertise in this area.
This program will use assessments like the CASAS (Comprehensive Adult Student Assessment
Systems),the CareerExplorer's career assessment,the Myers-Briggs Type Indicator(MBTI), and the
Armed Services Vocational Aptitude Battery(ASVAB), and others as appropriate,to help us
determine current skill levels and appropriate placement in various programs.
Participant data will be confidentially obtained and used to identify and assess individual
participants'needs and to provide individualized program offerings and support services.A dat��
collection system will be developed through a contract with the Center for Education and
Research (CER)to help collect confidential information securely and so that it can be effectively
utilized by program staff to help the participant create a personalized workforce and social
services plan.Additionally, with this data system, program level statistics can be analyzed to make
program level decisions and continuous program improvement.
As a result of these thorough and personalized interviews and assessments, potential barriers to
success and employment will be identified early,so we can also assess the support that will be
needed to encourage program completion and overall success.
Given the barriers many participants face, we are in a unique position to offer a comprehensive
approach to supportive services and engagement strategies, in addition to the technical and soft
skills training that will be offered.These services include addressing psychosocial challenges,such
as conflict and time management and professionalism,financial literacy, appropriate use of social
media, as well as addressing basic needs such as clothing,transportation, daycare, Social Emotion
Learning(SEL), and medical and mental/behavioral health assistance.
A Coordination of Services Team will meet weekly to determine the best fit for supportive services
for individual participants.We will also confidentially track the services that participants are
currently using to help them overcome barriers. Having close working relationships with
community partners allows us to track this more detailed and beneficial information.
This information will help us know what services should be newly provided and the uptake of
these services to ensure these supports are available and utilized. It also helps us become aware
of which services match which participant needs more effectively, so we can do a better job of
matching needs and services and we progress through this grant and are more sustainable after
the grant cycle ends.
How will the services be accessed:
We find that the community has many support services available but Low-and Moderate-Income
individuals often do not have the means to access these services and follow-through with the
supports that are available. Case-managed services and Participant Support Assistants will help
the participants,to be sure referrals are acted on successfully, and participants don't get lost in
the potential"red tape"of a referral process. We will have a van and drivers available to assist
participants in accessing supportive services, as necessary.Additionally, services can be accessed,
online, at the training facility, by phone or Zoom, in-person at one of the Workforce Training Hubs
or through accessing the Mobile Unit that will be purchased with grant funds.
Our success in this referral process is partly due to an already developed Coordination of Services
Team (COST)that meets biweekly with support service providers so that we can collaborate to
ensure the LMI participant is able to take full advantage of the comprehensive services being
offered.The team can also make modifications or follow-up as needed. In this way we can create
supported accountability for the participant, the community partner, and the system of support
itself.
Data on participant characteristics will be used to assess program management and processes.
Part of the success of the COST system is that we can also critically evaluate barriers within our
community systems, so we can call on our Executive-level Community Leadership Team to make
policy changes to restructure services and related policies so that they are more effective and
user-friendly for the vulnerable populations in our community, including �MI participants. Data
about participants'characteristics, needs, and experiences within the program will also be used by
program administrators for continuous program improvement and to better allocate resources,
including funding and staffing.
Flexibility to meet the needs of eligible participants and a changing economic environment:
One of the successes of CHYBA`s supportive services programming has been our dedication to�oa
demonstrating flexibility as we remain committed to our mission, while also responding to
changing participant needs and the economic environment.We plan to be flexible in our service
delivery strategies so that we can meet the needs of participants whose profiles are constantly
evolving, as well as the fluctuating needs of employers and local businesses.
We will use client-level and organizational data to assess process measures and monitor how well
we are doing at providing services and achieving our desired outcomes. Specifically,we will
measure the number of clients served,the number who dropout, and the number who complete
the program, as well as internal operations measures, such as caseload size, referrals, etc.
With this new WRTP,we will continue to carefully track data to meet accountability requirements
that have been put in place by CDBG and partner agencies.As part of these efforts,we will devise
a method to collect and report data effectively to meet the reporting requirements of this grant.
Enter the number of Participant Supportive Service that you project to be provided to the training
program participants. Participant Supportive Services may be provided by either a Partner,
Subrecipient, or a Training Operator that has expertise in the services they offer to help reduce
barriers to participation in training and employment. Depending on the anticipated needs of the
trainees, Participant Supportive Services can be delivered in a variety of ways to include, but not
limited to on-site, mobile, or virtual.
17. Enter the number of Participant Supportive Services projected to be provided to
the trainees in the Workforce Training Program.
12
Acquisition, construction and/or site improvements may be considered as supplemental activities
to support the long-term community investment in the Public Service Workforce training program.
Applicants must be able to complete these activities and commence the training program by
December 31, 2024, and the facility must be used for an eligible Workforce Training program. No
"Choice-limiting actions"may occur on a proposed project, or proposed site acquisition before
both the federal and state environmental review processes are completed, even if that
work/acquisition is being done using non-federal funds. Note: Rehabilitation and improvements of
Public Facilities are eligible DR-Workforce activities, but new construction is not.
18. Is acquisition, improvements, and/or rehabilitation of Public Facilities part of
your scope of work in this application, regardless of funding source?
Yes
Select all that apply to the proposed Workforce training Program.
Acquisition
Training programs must tommente by 12/31I24 serving training participants. Review your
timeline for site control to ensure you can meet this mandatory milestone. 109
Can the acquisition activity be completed prior to the deadline to commence the
workforce training (December 31, 2024)?
Yes
Describe what will be acquired and the status of title at the time of application.
1255 Industrial St. Redding CA 96002-Will acquire through a long-term lease. Center of Hope
Apartments �P holds the title.
1206 Industrial St. Redding, CA 96002-Will acquire through a long-term lease.The Center of Hope
holds the title.
29632 Hwy 200 E. Round Mountain, CA 96084-Will acquire through a long-term lease. Hill
Country Community Clinic holds the title.
Please enter the number of properties projected to be acquired with CDBG-DR funds for the use
of the Workforce Training Program.
Enter the number of properties projected to be acquired.
3
Please enter the number of non-residential buildings projected to be acquired with
CDBG-DR funds for the use of the Workforce Training Program.
3
Enter the number of buildings projected to be acquired.
3
Public Service activities are considered Exempt.Applicants that have Public Service only programs
must submit their Environmental Review Form for Exempt or Categorically Excluded Not Subject
to Section 58.5 Form at the time of application submission. For Applicants conducting Public
Facility activities,the Environmental Review process must commence within 30 days of the
effective date of the executed Standard Agreement. See the Application Guide for more
information on Environmental Review Forms and to determine your level of review needed.
19. Select the applicable Environmental Review category anticipated for the
proposed Workforce program activities.
Categorically Excluded Subject to 58.5(CEST)
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SECTION III: BUDGET
Enter the total Amount ofDR-Workforce Funds Requested.
20. CDBG-DR Funding AmountRequested
6,096,458.00
Enter the Project cost(CDBG-DR funding plus other funding for the total project cost}.
21. Tota1 Project Cost
6,096,458.00
22. Upload detailed cost estimate prepared, signed, and stamped by a Licensed
Architect or Professional Engineer licensed in the State of California:
City of Redding,_Shasta County Workforce Training Program_Cost Estimate_2024:2.26.pdf
Rs shown through completion of the total activity budget, if awarded, CDBG-DR funds will not
result in a Duplication of Benefits(DOB).CDBG-DR funds may only be used to fund a gap in your
total activity budget. lf an applicant, or eventual subrecipient is found to have a DOB,supplanted
funds or otherwise misled HCD about the need for additional funding,the situation will be treated
as fraud,waste,and abuse of federal funds and HCD may recapture all or part of the funds.
23. Will the CDBG-DR funding request result in a duplication of benefits?
No
If you have applied for funding, but unsure if it constitutes as funding for workforce training
activities, please leave the response blank and HCD will follow-up to confirm.
24. Have you applied for other sources of funds to operate this program?
No
Application must include a completed total activity budget and a completed signed DOB affidavit
that clearly identifies aII funding sources for your Workforce training program.The Total Rctivity
Budget(Excel template located in the solicitation files) is a detailed budget template created by
HCD for applitants to use as a tool to help develop their entire program cost estimate(notjust
CDBG-DR portion)for all phases of the program and ta document other sources. General budget
111
categories in this budget should at minimum include activity costs and activity delivery costs.
Reminder, this budget reflects all costs to carry out your proposed activities, regardless of the
funding source. Use the information provided in the Total Activity Budget to complete the CDBG-
DR Budget.The DOB affidavit is also included in the solicitation files to be completed and
uploaded below.
25. Total Activity Budget
City of Reddin�Shasta County Workforce Development Training Program_Total
Budget_2024.2.27.xlsx
A copy of the DOB affidavit is included in the solicitation files to be completed and uploaded
below. Please list out all funding sources on the DOB affidavit and signed by the Authorized
Representative.
26. Upload the completed DOB Affidavit.
City of Reddin�Shasta County Workforce Training Program_DOB Affidavit_2024.02.26.pdf
Applicant must complete their applicable payee tax form (STD 204 or FI$Cal). Payee tax forms are
located in the solicitation files.
27. Complete and upload the applicable Payee tax form for your organization/entity.
City of Reddin�Shasta County Workforce Training Program_TIN Tax Form_2024.02.26.pdf
CDBG-DR budgets found in the Grants Network portal are required at application submission.
Applications submitted without a complete Grants Network budget will result in an ineligible
application, from which the applicant may re-submit once the application is complete.
28. Is the CDBG-DR budget completed in Grants Network?
Yes
Budget narratives must be included on the CDBG-DR Budget in Grants Network to explain
anything that impacts how the CDBG-DR funds will move in your activity.The budget narrative
should include an itemized list of how the CDBG-DR funds will be spent and when, a description of
how the planned expenditures were estimated,any unfunded budget gaps, and the cost of
training per trainee if any non-LMI participants are subject to training costs.The budget narrative
should also include information about activity viability if the project is only partially funded. For
instance, can the project scope be reduced, the number of beneficiaries be reduced, can the
project be scaled to the amount of funding available. Make sure the budget narrative has a
relationship to the tasks and deliverables described in the application.Applications submitted
without a complete Grants Network budget narrative will result in an ineligible application, from
which the applicant may re-submit once the application is complete.
112
29. Does the CDBG-DR budget include a detailed narrative of your Workforce
TrainingProgram budgef within the Grants Network budget template?
Yes
SECTION IV: Program Schedule
Application must contain a Workforce Training Program Timeline to ensure compliance with all
milestones provided within the Standard Agreement. Please complete the program timelinefor
your applicable program activity milestones by entering the dates you project to have each
completed by.AlI Standard Agreements are expected to be executed by the first quarter 2024.
If any milestones are not applicable to your program,please enter N/A for the date.
Applicants that are recommended for awards will be contacted via GrantsNetwork and provided
with an opportunity to update their application program timeline schedule or other data that may
have aged during the Applicant review period.Applicants will have 10 days to respond to
requests. Awarded Applicants (Subrecipients)shall submit monthly activity and financial reports to
HCD for feview in Grants Network by the 1 Oth calendar day of the month for the previous month`s
activity. Monthly reports are required to be submitted beginning the manth after the Standard
Agreement is executed.
Please note the DR-Workforce Standard Agreement performance milestone requirements below.
1: Project Start Date:All programs must tommence activity within 30 days fromthe effective
date of the SA.
2. Public Facility Environmental Review Start Date:Within 30 days from effective date of the SA
3.Acquisition Site Control Date:Within 60 days from Environmental Record Review(ERR)
clearance.
4.Construction Start Date:Within 60 days from ERR clearance or, if applicable,from
Acquisition/Lease completion.
5:Construction Completion Date: Must be completed prior to training program
commencement date to begin serving Beneficiaries by December 31, 2024.
6.Training Program Start Date:Within 90 days from ERR clearance or construction/atquisition
' completion; but must begin serving Beneficiaries by December31; 2024.
7. Fifty percent(50%) of the funds expended Date:At least ten(10) months prior to the
Expenditure beadline.
8. Final Expenditure Date: Nolater than January 31,2026.
9. Program Claseout Date:No later than May 1, 2026.
113
30. PROGRAM MILESTONE TIMELINE
All programs must commence activity within 30 days from the effective date of the SA.
Milestone#1: Date projected to Start DR-Workforce activities (incurring costs):
30 days from the effective date of the executedStandard Agreement
Programs that have Public Facility activities(rehab/improvements/acquisition) must commence
the Environmental Record Review process within 30 days from effective date of the SA.
Milestone#2: Date projected to begin the Public Facility Environmental Review:
30 days from the effective date of the executed Standard Agreement -
Programs that have Public Facility Acquisition activities must successfully complete Acquisition or
Iease within 60 days from Environmental Record Review(ERR)clearance.
Milestone #3: Date projected to have Acquisition Site ControL•
60 days from Milestone#2
Programsthat have Public Faciliry construction related activities(rehablimprovements) must
successfully begin to incur Construction costs within two(2) months from ERR clearance or, if
applicable, fram acquisition/lease completion.
Milestone #4:'Date projected to start construction:
N1A
Programs that have Public Facility construction related activities(rehab/improvements)must
: complete Construction prior to the training program start date to begin serving Beneficiaries by
December31,2024.
Milestone #5: Date projected to complete construction:
N/A
All training programs must commence the approved training program and services within three
(3)monthsfrom ERR clearance or constructionlacquisition completion; butmust begin serving
Beneficiaries by December 31,2024.
114
Milestone #6: Date projected to Start the Training Program:
90 days after Milestones#2 and#3
Fifty percent(50%) of the Programfunds must be expended at least ten (10) months prior to the
Expenditure Deadline and serve fifty percent(50%)of its Beneficiaries identified in the application
no later than six(6) months prior to the Expenditure Deadline.
Milestone #7: Date projected to expend Fifty percent (50%) of the CDBGDR
awarded funds:
February 1, 2025
Subrecipient must serve one hundred percent(100%)of its Beneficiaries identified in the
application prior to the Expenditure Deadline and expend allprogram funds by�anuary 31, 2026.
Milestone#8:Date projected to Expend all CDBG-DR awarded funds:
�anuary 31, 2026
AII bR-Workforce programs must commence the closeout process and submit a final activity
report no later than 90 days from the expenditure deadline date.
Milestone #9: Date projected to Close-out:
May 1, 2026
SECTION V: PROGRAM PLANS
Programs must offer free training to ELIGIBLE training participants(eligible = income qualified).
31. Are all job training and accompanying services provitled at no cost to eligible
LMl trainees?
Yes
General policies and procedures should include at minimum a section on:trainee recruitment, fee
structure to participate (income eligible trainees cannot be charged but over income trainees
could be, depending on your program's policies), the program's schedule,who can participate,
and a description of the training tourses and services offered.
115
32.Do you have policies and procedures for the workforce training program
proposed in this application?
In bevelopment
Application intake policies and pracedures at a minimum should include application intake
process, income verification, income documentation collection,eligibility review, and
documentation maintenance:
33. Do you have policies and procedures related to application intake for trainees?
In Development
Indude information on financial resources and staff capacity to sustain the project past the life of
this grant.
34. Describe how the organization plans to sustain the proposed new or expanded
Workforce training program(s):
We believe sustainability requires not only financial resources but also solid policies and technical
assistance. Policies set up throughthisgrantthrough our program and ourPartners will modify
systems that make it harder for LMI individuals to succeed.This program sets our community up
for long-term sustainability post-disaster simply by creating it. Technical assistance will come from
the various partner agencies as we build local capacity and expertise in the workforce field,
obtaining feedback and information on the best and promising practices as well as lessons
Iearned.We have built into the grant funding forCenter for Edutation and Research to help us
collect data which will inform future disaster recovery,workforce recommendations and long-
term recovery.We believe the creation of this program will improvethe health and well-being of
the community. Financially,we will be exploring state,federal and local educational grant funds as
well as work with our communitypartners to braid funding for the LMl population.We have a
' successful YouthBuild model with many partners in place who are committed to providing
services to this population:These pieces together will propel us into long-term sustainability.
SECTION VI: DUE DI�IGENCE
Applications are required to include a completed authorizing resolution using the applicable
Department approved authorizing resolution form and approved by the applicant's governing
board.The authorizing resolution designates a person or persons responsible for, and authorized
to, execute a11 documents retated to the application of CDBG-DR funds:The]urisdictian and the
Organization Authorizing Resolution Templatesare in the solicitation files. Please upload the
116
Applicant's applicable Authorizing Resolution. If a governing body must prepare a separate
resolution concurrently that confirms to its local standard, it may do so in addition to preparing
the resolution form provided by the Department.
Applicants must submit their approved resolutions on the form provided by the Department by
the application submission due date.The Department will NOT accept resolutions after this time.
35. Upload the approved and adopted Authorizing Resolution for the application.
City of Reddin�Shasta County Workforce Training Program_AR_2024.2.26.pdf
Proof of the Authorized Representative may be a screenshot of the authorized individual from
your organization/jurisdiction website.
36. Upload proof of identification of Authorized Representative.
City of Reddin�Shasta County Workforce Training Program_AR Vertification_2024.02.26.pdf
Applicants must provide proof from the federal System for Award Management that the Applicant,
all application Partners, developers, consultants, and contractors participating in the application,
the potential administration of the award, or the potential implementation of the activity are not
debarred. HCD will perform a due diligence check at https://sam.gov(https://sam.gov)to confirm
that applicants are not on the federal government's debarment list.
37. Is the primary Applicant or any of the Partners named in this application
debarred from doing business with the federal government?
No
38. llpload applicable proof from the Federal System for Award Management (SAM).
City of Reddin�Shasta County Workforce Training Program_Debarment_2024.02.26.pdf
Poor past performance would not be cause for in-eligibiliry, but would result in a high-risk rating,
assigned technical assistance(TA), and likely a special condition as part of the Standard
Agreement.
39. Has the applicant or any partners received a monitoring report from a federal
agency, or an agency on behalf of a federal grant in the last 2 years?
No
All non-federal entities that expend �750,000 or more in federal awards in a fiscal year are
required to have a single audit for that year in accordance with the Single Audit Act of 1984, Single
Audit Act Amendments of 1996, and 2 CFR§200 Subpart F-Audit Requirements.
117
40. Has the primary applicant or any of the identified Partners been required to
submit a Single Audit to the State Controller's Office?
Yes
Please upload the most recent single audit.
City of Reddin�Shasta County Workforce Training Program_Applicant Audit_2024.02.26.pdf
Upload Box
City of Reddin�Shasta County Workforce Training Program_Partner Audit_2024.02.26.pdf
Provide details on the level of federal grant experience for this program's key staff and whether
they are new hires or existing staff. For any staff recognized as having federal grant experience,
please indicate the length of experience over time for each staff and which entity they are
associated with (primary Applicant or Partner). If acquisition and/or construction activities are
included in the Applicant's Workforce Training Program, then the Applicant and/or partner must
have at least 1-year of experience with federal grants in carrying out federally funded acquisition
and/or construction.
41. Provide details on the level of staff experience with CDBG-DR or other federal
grants management. Between the primary Applicant and the identified Partners,
indicate how many years of related experience for each staff role listed.
The City of Redding staff has extensive experience with local, state and federal grants including
CDBG-DR projects, acquisition, construction, and loans. City staff experience includes a Housing
Manager with 30 years' experience,Associate Project Coordinator with 20 years' experience, and
Senior Housing Specialist with 20 years'experience. CHYBA Executive Director has 12 years'
experience with federal grants, and as many years with local and state education grants.
Provide details on the level of workforce training program experience for this program's key staff
and whether they are new hires or existing staff. For any staff recognized as having workforce
training program experience, please indicate the length of experience over time for each staff and
which entity they are associated with (primary Applicant or Partner).Applicant an/or Partner must
have at least 3-years combined experience with workforce training programs.
118
42. Provide details on the level of staff experience with workforce training
programs? Between the primary Applicant and the identified Partners, indicate how
many years of experience for each staff with Workforce training experience.
The City of Redding does not have much experience with workforce training programs. Our
experience is more general in nature- having extensive experience with all types of CDBG
programs including CDBG-DR programs, and housing development projects including all areas
from planning to construction to long-term monitoring. We have extensive experience in
managing grant funds including short and long term monitoring, reporting, and financial
management. CHYBA has 13 years of experience in workforce programs and education. CHYBA's
key staff have over 63 combined years of experience in various workforce training programs. One
of CHYBA's main Partners is the SMART Workforce Center, a 501(c)3. SMART has been in the
community for over 40 years providing job training, education, and workforce development
services.They serve four counties and collaborate with the Employment Development
Department and others. SMART has been the primary workforce program in our area for many
years.Their partnership will greatly enhance this project.
43. Provide a narrative to identify who will manage the program, their qualifications
or experience, how they will manage it, and summarize current licensing and
accreditations.
CHYBA staff will be managing the program. Cathy Taylor, Executive Director will be the primary
manager of this program. Cathy has 39 years of experience in workforce development and
education. She has a Bachelor of Science degree in Education and a master's degree in special
education, coupled with a Career Technical Education credential. She will be hiring a Program
Manager to assist in managing this project.That employee will be required to have extensive
experience in adult education and workforce training. CHYBA is a full affiliate of YouthBuild, USA, a
national pre-apprenticeship workforce training program where Cathy was recently recognized as
Innovator of the Year.
44. Upload organizational chart with lines of responsibility and authority in the
administration of your organization. If Partners are part of your application, include
their placement in the organization chart including their staff role titles.
City of Reddin�5hasta County Workforce Training Program_Org Chart_2024.02.26.pdf.pdf
119
45. If there are any gaps in current capacity, describe those gaps and how you
propose to fill them. Also detail the qualifications and experience required of staff
to be hiredlprocured, if applicable.
We don't believe there are any gaps in current capacity at the Workforce level with CHYBA as the
Program Operator, or any of their current or proposed partners. We have full confidence in the
ability of those involved in the direct project work.The City of Redding is new to Workforce
Development, so this will be a bit of a learning curve. However, we have extensive experience with
all types of CDBG programs including CDBG-DR programs, and housing development projects
including all areas from planning to construction to long-term monitoring.We have extensive
experience in managing grant funds including short and long term monitoring, reporting, and
financial management.
46. Do you have Procurement Policies and Procedures?
Yes
Upload Procurement Policies and Procedures.
City of Reddin�Shasta County Workforce Training Program_Procurement PnP_2024,2,26.pdf
47. Do you have Policies and Procedures related to Environmental Review in
accordance with the National Environmental Protection Act (NEPA)?
Yes
Upload Environmental Review Policies and Procedures.
City of Reddin�Shasta County Workforce Training Program_NEPA PnP_2024.02.26.pdf
All applicants that have acquisition public facility activities included in the project, regardless of
funding source,will need to submit acquisition and relocation policies and procedures prior to
Standard Agreement.
48. Do you have Policies and Procedures related to acquisition and relocation in
accordance with the Uniform Relocation Assistance and Real Property Acquisition
Act (URA)?
Yes
Upload URA Policies and Procedures.
City of Reddin�Shasta County Workforce Training Program_URA PnP_2024.2.26.pdf
�20
All applicants that have construction related public facility activities included in the project,
regardless of funding source,will need to submit a section 3 plan prior to Standard Agreement.
49. Do you have a Section 3 Policy and Plan?
N/A
All applicants that have construction related public facility activities included in the project,
regardless of funding source,will need to submit construction policies and procedures that
include reference to the Davis Bacon and Related Acts(DBRA) prior to Standard Agreement.
50. Do you have Construction Policies and Procedures that include reference to the
Davis Bacon and other Related Acts?
NIA
Financial Management will address the following but is not limited to: - Internal controls-
Financial reporting-Accounting records-Allowable costs- Budget controls- Cash management-
Financial Management Records.
51. Do you have Financial Management Policies and Procedures in accordance with
2 CFR 200?
Yes
Upload Financial Management Policies and Procedures.
City of Reddin�Shasta County Workforce Development Training Program_Financial
PnP_2024.2.27.xlsx.pdf
Record Management Policies and Procedures should include details on how you will maintain
secure files that protect Personal Identifying Information (PII).
52. Do you have Record Keeping and Reporting Policies and Procedures?
Yes
Upload Record Keeping Policies and Procedures.
City of Reddin�Shasta County Workforce Training Program_Records PnP_2024.02.26.pdf
Program administrators are required to make reasonable efforts to provide language assistance
to ensure meaningful access for LEP persons to the recipient's programs and activities by:
1. conducting a four-factor analysis,
2. developing a Language Access Plan (LAP), and
121
3. providing appropriate language assistance.
Instructions about how to comply with the LEP requirements and an LAP template are provided in
Appendix D of the Policies and Pracedures Manual and the Application Workbook Guide.
53.boesyour organization have a written plan to address Limited English
Proficiency (LEP) beneficiaries in the program?
In Development
54.Js the Equity Survey Form completed?
Yes
55. Is the Legislative Data Form completed?
Yes
SECTION VI1: CERTIFICATIONS
By typing my name in the field below, l hereby certify that the information provided in this
application is true, correct, and complete tothe best of my knowledge. l am aware that making
any materiallyfalse,fictitious, or fraudulent statement or representation may subject me to
penalties under Section 1001 or Title 18 of the United States Code. ln addition, l am aware that if I
materiallyviolate any required disclosure of violation,including concealing a material fact, l am
subject to being fined under this title or imprisoned not more than five years,or both. Applicants
that rely on consultants or grant writers to prepare the CDBG-DR application are strongly
: encouraged to review the application#or completeness and torrectness prior to submittaL
56. Application Approver Name:
Barry Tippin
57. Upload your signed Statement of Assurances and Certifications (Form in
solicitation files)
City of Redding_Shasta County Workforce Training Program_Assurance Cert 2024.2.26.pdf
58.Applicants that have any additional documentation to provide in support of their
DR-Workforce application, may upload the documents below:
122
Additional File Upload
Additional File Upload
Additional File Upload
Additional File Upload
Additional File Upload
123
Exhibit H - NOFA
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Community Development Block Grant
Disaster Recovery for 2018 Disasters
CDBG-DR Workforce Development Program
2023 Notice of Funding Availability
Gavin Newsom, Governor
State of California
Lourdes M. Castro Ramirez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community
Development
2020 W. EI Camino Avenue,
Suite 500
Sacramento, CA 95833
Telephone: (916) 263-2771
Website: �rkfc�r�� ���Ic��r���t I ��iif�rni� ���rkr���t c�f
H���ir�c�,��d ��rrr�rt�c��it ��v�l�,�rr��nt
Community Development Block Grant-Disaster Recovery
Program email: RVV��kf�r�� �h�da��. �v
124
September 29, 2023
Table of Contents
I. Overview................................................................................................................. 1
A. Program Authority............................................................................................. 1
B. Funding Authorization ....................................................................................... 1
C. NOFA Terms and Definitions ............................................................................ 2
D. Department Rights............................................................................................ 3
E. Terms of Assistance ......................................................................................... 3
F. Timeline............................................................................................................ 4
II. Program Description ............................................................................................... 5
A. Program Overview............................................................................................ 5
B. Period of Performance ...................................................................................... 5
C. Regional Allocations ......................................................................................... 6
111. DR-Workforce Program Requirements ................................................................... 6
A. Eligible Applicants............................................................................................. 6
B. Partners............................................................................................................ 7
C. Eligible Activities ............................................................................................... 7
1. Workforce Training Programs........................................................................ 7
2. Participant Supportive Services ..................................................................... 8
3. Public Facilities.............................................................................................. 8
D. Eligible Trainees/Beneficiaries .......................................................................... 9
IV. Application Requirements ....................................................................................... 9
A. NationalObjective............................................................................................. 9
B. New/Existing Workforce Programs.................................................................... 9
C. Tie-back to Disasters ...................................................................................... 10
D. Duplication of Benefits .................................................................................... 10
E. Expenditure Deadline and Performance Milestones........................................ 10
F. Application Threshold ..................................................................................... 11
G. Applicant Due Diligence.................................................................................. 14
V. Application Submission and Review ..................................................................... 14
A. Workshops and Technical Assistance............................................................. 14
125
B. Application Submission Process ..................................................................... 14
C. Application and Program Resources............................................................... 15
D. Over-the-Counter............................................................................................ 16
1. Insufficient Demand ..................................................................................... 16
E. Application Review and Award Eligibility......................................................... 16
F. Awards Announcements ................................................................................. 16
G. Appeals........................................................................................................... 17
1. Basis of Appeals.......................................................................................... 17
2. Appeal Process and Deadlines.................................................................... 17
3. Decision....................................................................................................... 18
H. Standard Agreement....................................................................................... 18
I. Disclosure of Application................................................................................. 18
VI. Workforce Development Program Implementation................................................ 19
A. Federal Requirements .................................................................................... 19
B. Fraud Waste and Abuse ................................................................................. 19
1. False, Fictitious or Fraudulent Claims.......................................................... 19
2. Detecting, Preventing, and Reporting Fraud ................................................ 19
3. Combatting Fraud........................................................................................ 20
126
I. Overview
A. Program Authority
The California Department of Nousing and Community Development (HCD) currently
administers Disaster Recovery funding, including the 2017 and 2018 CDBG-Disaster
Recovery (CDBG-DR) and CDBG-Mitigation (CDBG-MIT) funding.
As per the 201� � �- A�tic�r► Pl�r�, HCD dedicated $40,694,942 to create the
Workforce Development Program ("DR-Workforce" or "Program") to fund eligible entities to
create or expand programs in wildfire recovery communities that address the unmet need
for specialized training to increase economic opportunities for �ow- and Moderate-Income2
Individuals.
In accordance with the F�c��r�i ��'�t�r �ti�� �3 F� 5�4�, which outlines the governing
principles of the CDBG-DR funding, HCD promotes Workforce Training Programs through
Public Services that deliver job training and a wide range of Participant Supportive
Services that are necessary to support activities intended to address economic
revitalization. Complimenting the primary Public Service activity, Applicants may justify
the need to pursue supplemental activities such as acquisition, rehabilitation, or
improvements to a Public Facility. For example, an Applicant may need to acquire a
building or make improvements to Public Facilities to support the delivery of the Public
Service Workforce Training Program in the community.
Th� 201� � �a � A��i�� P��n and the - c�rkfc�r�� �r��r�r� P�I����� ��d
�r���d�r�� �r���f outline the overall state and federal requirements for the Program. In
addition to the �R��c�rkf�r�� Pr� r�r� �c�li�i�� �r�d �rca��d�r�s �dl�r��a�l, the Program's
Subrecipient must comply with federal regulations contained in 83 FR 5844; 24 CFR
§570, Subpart I; 24 CFR §570.500; 24 CFR §570.502 and §570.503; 24 CFR §58; and
2 CFR §200, as the same may be amended from time to time. If Congress or the State
�egislature add or amend requirements concerning the use or management of these
funds, Grantees, and their Subrecipients, shall comply with all such requirements.
B. Funding Authorization
Subject to HUD's provision of CDBG-DR funds to HCD, funds will be allocated according
to federal regulations found in 85 FR 4681, Public L.aws 115-254 and 116-20, and
governed by the prior Federal Register notices published on February 9, 2018, at 83 FR
5844, August 14, 2018, at 83 FR 40314, February 19, 2019 at 84 FR 4836, and June 20,
2019, at 84 FR 4839 (the "Prior Notices"), 24 �F��570; 24 CFR §570.502; 24 CFR
§570.503 and §570.500(c) and the 2018 CDBG-DR Action Plan. For more information,
reference the 2018 CDBG-DR Action Plan found on HCD's DR website at A�ti�n I�r��
�r�d F�d�r�l R� i�t�r Nc�ti��� FR�� G�iifc�rni� �� �rfir��r�t �f Nc�ta�i� ��d �t�r�rr����t
'��� ���t��a� Ie�a h�:r�ir�frar�i�����t��rn�e
127
�v�l��►��r�t, and the DR-Workforce Program Policies and Procedures Manual found on
the Vii�rkf�r�� ����f��sr��r�� webpage.
C. NOFA Terms and Definitions3
Acronym Meaning
CDBG-DR Community Development Block Grant Disaster Recovery
HCD California Department of Housing and Community Development
HCDA Federal Housing and Community Development Act of 1974
HUD U.S. Department of Housing and Urban Development
LMC �ow- and Moderate-Income �imited Clientele
LMI Low- and Moderate-Income
NOFA Notice of Funding Availability
Applicant: Local city or county governments (jurisdictions), non-profit organizations, post-
secondary educational institutions, or local workforce development boards.
Beneficiary: (Also "participant" or "trainee") The individuals that benefit from participation in
a Workforce Program administered by a Subrecipient.
Duplication of Benefits (DOB): Financial assistance received from another source that
is provided for the same purpose as the CDBG-DR funds.
Eligible Applicant: Applicants that are eligible to apply for funds under this Program, as
defined in Section 3.A. Eligible Applicants.
Eligible Disaster Impacted Areas: All HUD-Most Impacted and Distressed Areas and
HCD-Most Impacted and Distressed Areas as described in the 2018 Action Plan, which
are limited to the counties of Butte, Lake, Los Angeles, Shasta, and Ventura.
Low- and Moderate-Income (LMI) Individuals: LMI Individuals are those having family
incomes not more than the Moderate-Income level (80 percent Area Median Income) set
by the federal government for the HUD assisted housing programs. This income standard
changes from year ta year and varies by household size, county, and the metropolitan
statistical area. The annual N�I ir���r�� I�rr�it� for California are on the California
Department of Housing and Community Development (HCD) website.
National Objective: In accordance with 24 CFR 570.208, all CDBG-DR funded activities
must meet a National Objective as required under 24 CFR 570.200(a)(2). For purpose of
this Program, all activities must meet the LMI National Objective through serving a limited
clientele (LMC).
' �,dc��tica��l ���c�g�����n �p�:����� d�F�r�itica�s �r�y �I�e� �� f�au�c� ss� th�: ��-1fVc�r��c���� F'r��r�c��a �c��ic:i�� ��ci
F�rr���d�ar�� �a���l
128
Over-the-Counter (OTC): The process in a NOFA of applying for CDBG-DR funding that
does not use a competitive rating and ranking process to determine awards. In the OTC
process, HCD continuously accepts and evaluates applications through the NOFA open
dates until funds are exhausted.
Participant Supportive Services: A range of ancillary services4 offered to support
trainees to successfully access and participate in a Workforce Training Program.
Program: The 2018 CDBG-DR Workforce Development Program ("DR-Workforce
Development").
Public Facility: Broadly interpreted by CDBG-DR to include all facilities that are either
publicly owned or that are traditionally provided by the government, or owned by a
nonprofit, and operated to be open to the general public.
Public Service: Generally described as a commodity or service rendered that serves all
members of a community.
Standard Agreement: Successful Applicants will enter into a Standard Agreement with
HCD. The Standard Agreement contains a majority of all the relevant state and federal
requirements, activity performance requirements, program management requirements,
and disbursement requirements. A sample Standard Agreement can be found in the
solicitation "files" tab in Grants Network System.
Subrecipient: An Eligible Applicant HCD awarded and entered into a Standard
Agreement with HCD for performance of activities under this Program.
Workforce Training Program: Project(s), program(s), or activity(s) that an Applicant
proposes in their application or Subrecipient agrees to perform under their Standard
Agreement.
D. Department Rights
HCD reserves the right, at its sole discretion and at any time, to rescind, suspend or
amend this NOFA and any or all its provisions, including increasing or decreasing
available funding amounts. If such an action occurs, HCD will notify interested parties by
its listserv email tool and ��/V�rkfc�r�� webpage.
E. Terms of Assistance
Applicants are notified of the following terms of assistance:
• Funds are provided to the awardee for reimbursement of eligible costs.
• Funds must be expended by the deadline set forth in the Standard Agreement.
� �e� �ec�i�a� ���e�.���ar�x������ c����r�i�`r���t��p�ac�r���rr�����
129
• HCD may extend the expenditure deadline on a case-by-case basis, if justified,
and as permitted by HUD.
• HCD will review invoices and/or receipts submitted prior to distributing funds to the
Subrecipient to ensure the incurred costs are eligible, reasonable, and necessary.
Please see HCD's Fir����i�l � �rt �rr�c� available on the HCD website for
additional information about reimbursement policies and procedures.
• If at any time costs are deemed ineligible by HCD or HUD after reimbursement, the
Subrecipient is responsible for repayment.
• The DR-Workforce grant will not award funds to individuals or for-profit enterprises.
F. Timeline
The timeline below provides an estimate of milestones related to the Workforce
Development Program implementation. The Subrecipient's Workforce Training Program
end term is expected to be roughly two years after execution of a Standard Agreement with
HCD. The timeline may be modified. Changes will be notified through HCD's list serve and
posted on the website.
Mil�s'�+�n� �`��i����v��3�t�
Pre-NOFA Workshop February 9, 2023
Publish Program Policies and Procedures May 1, 2023
Release NOFA and Application September 29, 2023
NOFA Q&A Workshop October 12, 2023
Application Open/Submittal Start Date September 29, 2023
Deadline to Submit Application February 29, 2024
Notify Awardees November 2023 (rolling basis)
Execute Standard Agreement January 2024 (rolling basis)
Expenditure Deadline January 31, 2026
Workforce Program Closeout April 21, 2026
Incomplete applications and applications submitted after the respective closing
date/time will not be accepted.
Incomplete application submittals will be rejected and returned to the Applicant for
possible resubmittal. HCD recommends Applicants prepare draft applications early to
provide ample time for Applicants to request and receive technical assistance from HCD
prior to the application submission deadline. Each application will be digitally time
130
stamped upon submittal. Applications will be accepted on an Over-the-Counter first-come,
first-served basis.
II. Program Description
A. Program Overview
The purpose of the Program is to fund Workforce Training Programs in the 2018 Eligible
Disaster Impacted Areas which include the Counties of Butte, �ake, Shasta, Los
Angeles, and Ventura. Eligible Workforce Training Programs must support social and
economic recovery by providing high-quality job opportunities to Low- and Moderate-
Income Individuals.
Subrecipient Workforce Programs funded through this NOFA must:
• Meet the National Objective to assist �ow- and Moderate-Income Individuals.
• e either:
■ A new program, or
■ An existing program tnat is not currently funded by lacal or state public funds,
or
■ An existing program that is currently funded by local ar state public funds,
wherein Program funds will be used to expand the program to add�t�anal
participar�ts or to pravide additional services.
• Demonstrate a tie-back to the qualifying disasters.
• Comply with Duplication of Benefits.
• Perform within Program performance period and milestones.
Applicants that propose Workforce Training Programs that go beyond traditional methods
of delivery workforce development training are encouraged to apply, such as, Participant
Supportive Services, mobile training, or on-the-job vouchers.
A complete list of application threshold requirements is in Section lV F. of this NOFR.
B. Period of Performance
All Workforce Programs will have a period of performance outlined in the Standard
Agreement with HCD. No work may commence until the Standard Agreement is executed
between both parties and environmental clearance is obtained5. For more details on
period of performance requirements refer to the most recently published - �rkf�r��
Prcaqr�rr7 �c�l����� �r�d Prc���d�r�� ��r���l.
� ��e ���tscr�� �.�,�.'I fa�� �dc��tica���l ����r���i�� �ar� ���c�arr�r�g ����� �ric�� fic� f`�all �����tica� �af th� ;�t��c����
�r�r�:�rr�e�t,
131
C. Regional Allocations
HCD has allocated approximately $40,694,942 to the Workforce Development Program.
This funding has been made available based on a regional grant allocation formula
developed to determine a proportionate share of the total Program funds based on the
impacts and training needs in each eligible county. HCD will review applications based on
threshold criteria for Program eligibility on an Over-the-Counter first-come, first-served
basis. Awards will be based on the CDBG-DR amount requested up to the amount still
available within the regional grant allocations.
The total available Workforce Development grant funding available per impacted region is
outlined below. Separate applications must be submitted for any Workforce Training
Programs that serve more than one region. The methodology used to calculate the
regional allocations can be found in the A�t��r� �I�r� f�r i���t�r R���v�rv fr�r� 201�
i���t�r� Rrr���dr���t �c�. 2.
Regional Grant Allocations
Butte County Region 46 percent $18,742,117.42
Lake County Region 16.3 percent $6,642,191.11
Shasta County Region 15 percent $6,096,458.29
�os Angeles County Region 8 percent $3,283,960.49
Ventura County Region 14.6 percent $5,930,215.29
Total Program Funding 100 percent $40,694,942.60
III. DR-Workforce Program Requirements
A. Eligible Applicants
HCD is using a Subrecipient model to deliver the Program funding. All Applicants
awarded funds through this NOFA will enter a Standard Agreement with HCD. Eligible
Applicants must provide eligible services, as defined under Eligible Activities in Section
III.0 below, within the Eligible Disaster Impacted Areas.
Eligible Applicants include:
• Jurisdictions (local city or county governments)
132
• Nonprofit organizations
• Postsecondary educational institutions (including career technical institutions)
• �ocal Workforce Development Boards (LWDB)
The following entities will not be considered for an award:
• Individuals
• For-profit business enterprises
B. Partners
HCD encourages Applicants to create formal partnerships for collaboration and increased
program impact. Additionally, Applicants may want to partner for the purpose of providing
Participant Supportive Services. While Participant Supportive Services are ancillary, they
are essential to the success of Workforce Training Programs. Participant Supportive
Services are generally considered difficult for the Applicant to provide without partnerships.
Therefore, Applicants that intend to provide Participant Supportive Services are
encouraged to partner with entities that have experience in the related service to help
increase the chances of trainees' success in training participation and/or job placement.
Examples of partners that Applicants may find desirable for providing relevant Participant
Supportive Services include, but are not limited to:
• Other Eligible Applicants
• Tribal Entities
• Community Based Development Organizations
• Professional and trade associations
• Community Colleges
• Schools and school districts
• Local and regional businesses
• State and local government agencies
• Non-profit organizations
• Medical providers
• Community Based Organizations
• Transportation authorities or agencies
• Other training, job placement, and apprenticeship programs
C. Eligible Activities
1. Workforce Training Programs
Workforce training is an eligible Public Service activity in accordance with the Housing
and Community Development Act, as amended (HCDA) section 105(a)(8). Workforce
training includes programs that support workforce development, apprenticeships, job
placement, trade training, and other activities specific to preparing individuals for
employment.
133
2. Participant Supportive Services
Participant Supportive Services are also an eligible Public Service activity in accordance
with the HCDA, section 105(a)(8). Participant Supportive Services is a range of ancillary
services offered to help trainees successfully access and participate in a Workforce
Training Program and support gainful employment. In the context of a Workforce Training
Program, Participant Supportive Services could be provided by a partner, the Applicant,
or a training operator with expertise in the services they offer to help reduce barriers to
participation in training and employment.
Examples of Participant Supportive Services include, but are not limited to, health and
mental health care, transportation, financial literacy, assistance with securing personal
identification, housing placement and stability, life skills development, assistance with
childcare, parenting classes, and peer support and mentoring programs, among others.
HCD encourages Applicants to provide Participant Supportive Services either in-house or
through partnerships whenever possible. Depending on the anticipated needs of the
trainees, Participant Supportive Services can be delivered either in a variety of ways to
include, but not limited to, on-site, mobile, or virtual. Applicants must provide a written
plan in their application describing what Participant Supportive Services the targeted
workforce trainees need and the intended plan to provide the needed services. The
Applicant's Participant Supportive plan must include:
• The Participant Supportive Services needed,
• Who will be providing the services,
• How the services can be accessed by the trainees,
• How was the type of services needed determined, and
• Are the services new or already existing provided services.
3. Public Facilities
HCD understands that for some Applicants to bring Workforce Training Programs to bear,
an Applicant may need to acquire land or make improvements to Public Facilities to
support the long-term investment in Workforce Training Programs in the community.
Applicants are encouraged to leverage other federal, state, and local funds for Public
Facility acquisition/leases and construction improvements but, if an Applicant has no
other source to pay for such activities, the Program will consider Public Facility activities
for the DR-Workforce Program funding. These activities include:
• Acquisition (including long-term lease) and/or:
. Improvements of Public Facilities, commercial, industrial, and privately owned
buildings.
. Rehabilitation of Public Facilities, commercial, industrial, and privately owned
buildings.
Applicants should consider whether their Public Facility acquisition and/or improvement
can be performed within this program's perFormance period. Any acquisition of a Public
Facility will require a deed restriction stating no change of use for five years, so the Public
134
Facility will have to be maintained as a Public Facility for a full five years. Additionally, for
long-term ground leases, to ensure the HUD funding for the specific program is being
used to operate the program for which the application was submitted, long-term leases
usually must be paid up-front.
The Workforce Development Program is a client-based program. For Public Facility
acquisition, improvement, and/or rehabilitation to be eligible, the Public Facility must be
used for an eligible Workforce Training and/or Participant Supportive Service program.
Subrecipients awarded under this program will be required to show that the Public Facility
is being used for the intended program by submitting at least one client-based report prior
to the end of the performance period as identified in the Subrecipient's Standard
Agreement.
D. Eligible Trainees/Beneficiaries
Each Workforce Training Program must primarily serve �MI Individuals. Applicants must
clearly state in the application how they plan to focus their outreach efforts to target LMI
Individuals. Applicants must also elaborate in their application how sensitive information
(i.e., family income and addresses) from trainees will be collected, tracked, and
maintained to demonstrate compliance with the 85 percent LMI trainee participation
requirement, which is detailed in the g �rkfc�r�� Prc� r�rrr ��li�i�� �r�d �r���d�r��
��€a�l. Lastly, because Applicants must make sure to provide services that benefit the
Eligible Disaster Impacted Areas, the Applicant should consider who they target and
benefit through their Workforce Training Program.
IV. Application Requirements
A. NationalObjective
The DR funded Workforce Program must demonstrate that all funded activities meet
HUD's Low- and Moderate-Income (LMI) National Objective. Workforce Training
Programs must meet requirements for HUD's LMI National Objective by utilizing the �ow-
and Moderate-Income Clientele (LMC) category. At least 85 percent of the beneficiaries
served by the Workforce Training Program must be LMI Individuals. Applicants must set a
program target or goal of serving at least 85 to 100 percent LMI Individuals with its
program in the application. Additional details about LMC requirements are contained in
D � �rkf�rc� r��r�r� P�li���� �r�d P�c�����r�� M�r����.
B. New/Existing Workforce Programs
Workforce Programs must be either:
• New programs,
• Existing programs that are not currently funded by local or state public funds; or
135
• Existing Workforce Training Programs that are currently funded by local or state
public funds, and Applicant demonstrates that CDBG-DR funds will be used to fund
additional capacity and/or an expansion of existing services.
■ To qualify as an �xpa�d�d ��rrvi��, Applicants must demonstrate a quantifiable
increase in the level of an existing service.
To qualify as an existing service, the program should have been in operation for
at least 12 months.
C. Tie-back to Disasters
All applications must clearly demonstrate how the Workforce Training Program will
support social and economic recovery needs in the Eligible Disaster Impacted Areas from
the following federally-declared disasters:
• DR-4382 California Wildfires and High Winds (July 23, 2018 — September 19,
2018)
• DR-4407 California Wildfires (November 08, 2018 — November 25, 2018)
Disaster tie-back must clearly show how the proposed Workforce Training Program will
address impacts from the applicable disaster on the workforce and the local or regional
economy. Tie-back should describe how the program will help improve economic stability,
access to opportunities for LMI Workforce Training Program participants, and how the
program will support long-term economic and social recovery for impacted communities.
If an Applicant wishes to apply for a program that will serve recovery needs from both
disasters, separate applications must be submitted for each disaster since each disaster
has separate allocations and grants will be tracked by allocation.
D. Duplication of Benefits
Federal disaster law prohibits the provision of federal assistance in excess of need.
Before making a DR-Workforce award and reimbursing activity costs with CDBG-DR
assistance, HCD must verify that the assistance will not cause a Duplication of Benefits
(DOB), meaning that the cost has not and will not be paid by another source intended for
the same purpose. HCD and Subrecipients must follow HUD's DOB requirements, which
are outlined in the � �Wc�rkfc�r�� Pr��r�rr� ��I'�i�� ��d F'rc���d�r�� �r���l. Applicants
must complete a total activity budget in the application listing all additional funding
sources, along with a completed DOB Affidavit.
E. Expenditure Deadline and Performance Milestones
Proposed Workforce Training Programs should be actionable, measurable, and
ready to commence shortly after award and pursuant to Section 5 of Exhibit A of the
Standard Agreement.
All CDBG-DR funded Workforce Training Programs must address the performance
milestones defined in Exhibit A Section 5 of the Standard Agreement. A copy of said
136
agreement can be found in the solicitation files tab in the Grants Network System. The
Applicant must submit a program schedule that clearly demonstrates compliance with
each of those performance milestones. HCD recommends copying each perFormance
milestone from the Standard Agreement and incorporating into the Applicant's program
schedule. PerFormance milestones generally cover such things as completion date of
environmental review, commencement of Workforce Training Program, timely expenditure
of funds, timely service to beneficiaries, and expenditure deadline. The expenditure
deadline for each activity funded under this Program is provided in the Standard
Agreement for that activity. Please review the Standard Agreement template available in
the Files tab of this solicitation for specific information regarding performance milestones.
F. Application Threshold
Applicants must meet all threshold requirements to be considered eligible for an award.
All threshold requirements are outlined in the table below.
1. Application contains completed Statement of Certifications and Assurances, and
Fi���l ��v�rr�rr��r�� TI F�rr� (required for all jurisdictions) or P���� ��t� ���rd
����d�rd 20� T�� F�rrr� (required for all non-profits). Form templates are available in
the Files tab of this solicitation.
2. Application includes an outreach and marketing plan that includes:
■ Clear statement identifying who is in the Subrecipient's Workforce Training
Program target population.
■ Target population must be 85% LMI population at minimum.
■ Clear plan for outreach to target population.
3. Applicant demonstrates in the application how the Subrecipient Workforce
Program is either:
■ a new program, or
■ an existing program that is not currently funded by local or state public funds, or
■ an existing program that is currently funded by local or state public funds, but
Program funds will be used on expanded services.
4. Applicant demonstrates in the application how their Workforce Training Program
clearly ties-back to 2018 disasters, DR-4407 and/or DR-4382 by describing how the
workforce training supports social and economic recovery of the Eligible Disaster
Impacted Areas. The tie-back narrative should include details on how the training
program will help improve economic stability, provide access to opportunities for LMI
participants, and support long-term economic and social recovery for impacted
communities.
137
5. Applicant must provide a written descriptive Participant Supportive Service plan
including the following details:
■ The Participant Supportive Services needed.
■ Who will be providing the services.
• How the services can be accessed by the trainees.
■ How was the type of services needed determined, and
■ Are the services new or already existing services provided.
6. Application must contain the Subrecipient Workforce Training Program schedule
with significant program dates, including start date, end dates, expenditure date, and
all milestones provided within the Standard Agreement. Workforce Program's
schedule shows that the services can be provided within the grant expenditure
deadline and all performance milestones.
7. Applicant demonstrates in the application how the Subrecipient Workforce
Training Program is designed to implement an eligible Public Service activity that will
support job training opportunities for LMI Individuals.
8. Applicant must qualify as a jurisdiction, nonprofit, postsecondary educational
institution, or local workforce development board.
■ Applicants that are nonprofit organizations must provide documentation of their
501(c)3 status and provide a copy of their bylaws.
9. a) Applicant identifies which of one of the Eligible Disaster Impacted Areas the
Applicant plans to serve, and b) Applicant clearly states how the Applicant will be
providing eligible services within one of the Eligible Disaster Impacted Areas or that
Applicant's provided eligible services will benefit one of the Eligible Disaster
Impacted Areas.
10. CDBG-DR funds will not result in a Duplication of Benefits. Applicant must
demonstrate that if awarded CDBG-DR funds, the awarded funds will not result in a
Duplication of Benefits through completion of the total activity budget showing all
sources of funds, and by signing a completed DOB Affidavit at the time of application
submission.
11. Application must include a detailed scope of work that, at minimum, includes:
■ Clear description of the services that will be provided.
■ Who will provide the Public Services, Workforce Training Program, and
Participant Supportive Services.
■ Steps that have been completed and/or must be completed to initiate the
Workforce Training Program; describes available training facility(s), or mobile
138
training methodology; if applicable, provides clear and detailed explanation and
descriptions of all acquisition and/or capital improvements needed to provide for
a training facility to deliver the Workforce Training Program.
■ Workforce training course description.
■ �ist of proposed occupations/trades for training activities.
■ Clear statement that income eligible trainees will receive training services at no
cost.
12. Application includes a budget narrative that at minimum includes:
■ Itemized list of how CDBG-DR funds will be spent.
■ A description of how the planned expenditures were estimated to ensure costs
are reasonable and necessary for the planned actions.
■ The cost of training per trainee (if applicable).
13. Application includes a completed total activity budget (Excel template available in
the solicitation files tab in the Grants Network System) that clearly identifies all
funding sources for the Subrecipient Workforce Training Program.
14. Application fills out a completed CDBG-DR Budget that is provided in Grants
Network.
15. Description of Applicant/partner experience. Applicant and/or partner must have
at least 3-years combined experience with Workforce Training Programs.
16. If acquisition and/or construction activities are included in the Applicant's
Workforce Training Program, then the Applicant and/or partner must have at least 1-
year of experience with federal grants in carrying out federally funded acquisition
and/or construction.
17. Application includes the applicable signed Authorizing Resolution using the
resolution template available in the solicitation files tab in the Grants Network
System.
18. National Environmental Policy Act environmental review form (note: additional
environmental review may be necessary for programs completing a Public Facility
activity).
19. Applicant must fill out all parts of the application and submit a completed
application within Grants Network. A complete application includes the following
forms: profile, application, equity survey, legislative, and CDBG-DR budget located
under separate tabs within Grants Network; along with all supporting documentation.
139
20. Only applications submitted within the open application period will be accepted for
review.
G. Applicant Due Diligence
Applicants will be expected to complete document and narrative requests for program due
diligence prior to award. While most of the due diligence requirements are included in the
application, different projects have different requirements and may require due diligence
documentation outside of the information requested in the application. Due diligence
requests will be presented as requests for information and Applicants will have 10
business days to respond to requests for due diligence information. Failure to timely
complete due diligence and provide any requested information to HCD will result in an
ineligible application, from which the applicant may resubmit.
V. Application Submission and Review
A. Workshops and Technical Assistance
HCD has hosted a Pre-NOFA workshop, available online at �rkf�r�� ���I��rr��r�t I
��life�rr��� ���a�rtrr��r�t �f N�����c� �r�d C�mr�r��ity ����I��rr��r�t, in the Resources section,
and is scheduled to host a follow-up NOFA workshop on October 12, 2023 at 10:00 a.m.
PST. The NOFA workshop date, time, and registration link is available on HCD's
VV�rkfic�r�� ������prr��r�� � G�I�fi�rr��� ����rkr��r�t c�f �#���ir�q �r�d �c�r�rn�r��tx �����c��m�r�t
webpage. Both Pre-NOFA and NOFA workshop slides and recordings will be posted to the
webpage after the live presentation. HCD will be available to provide technical assistance
and feedback on draft applications throughout the application process. HCD will also post
webinar slides and FAQs that will provide an overview of the Program, discuss Program
priorities, and inform potential Applicants of any additional technical assistance
opportunities and general Program requirements.
To receive CDBG-DR NOFA FAQs and other Program information and updates, please
subscribe to the Federal Programs listserv at �m��l �� r�� ��Iwf�rr�i� � �rtrr��r�t �f
Fi���ir�� �r�d ��rr�r��r�ity ���I�prr���t. For information on this Program please choose
the "Disaster Re/atea�' subscription. If you have any questions, send an email to
� �rkfcar�� h�c����.�c��r,
B. Application Submission Process
Applications must be complete at the time of submittal. Incomplete applications will be
rejected and returned to Applicants. Applicants can resubmit once the application has
been completed, but not later than February 29, 2024, 5:00 p.m. PST. The date/time the
revised complete application is received will be the updated Applicant's submission
date/time for review. All required fields must be filled with correct and pertinent
information and all required attachments must be included for an application to be
deemed complete. The application and all required attachments must be submitted to
140
HCD through the r�r�t� ��t�r�rk ��r��l. Applicants must certify that all information is true
and complete to the best of their knowledge, on penalty of perjury.
Applicants must follow instructions in this NOFA. Applications must be submitted within
the application closing date and time as established in this NOFA. Applicants that do not
have an account with the Grants Network System should log into the Grants Network
System r� ��tr�ti�s� �rt�l as soon as possible. Use the "Create an account" option to
initiate a free profile. If Applicants have any questions regarding Grants Network account
setup, please email c�rkf�r�� h�d.��.��v.
Applications must address all threshold criteria listed in Section lV F. upon submission. It
is the Applicant's responsibility to ensure that the submitted application is clear, complete,
and accurate. Applicants may request feedback and technical assistance from HCD staff
throughout preparation of their application. Application Technical Assistance may be
requested via HCD's Technical Assistance Request Form, located in the solicitation "files"
tab. HCD staff will be available for Application Technical Assistance sessions throughout
the NOFA open period until all awards are made.
HCD may request clarifying information, but incomplete applications will be returned to
draft and will not be considered as received for purposes of determining first-come-first-
served status. Applicants are strongly recommended to review the � - �rkf�r��
Prm_��r�rr� ��I��i�� �r�d �r�a��d�ar�� M�n�a�l prior to submitting applications for program
requirements.
C. Application and Program Resources
Application resources may be accessed online m1/V�rkf�r�� w�b � �, or through the
Grants Network System in the "Files" tab and include:
o Map of the Eligible Disaster Impacted Areas
o Sample Standard Agreement
o Authorizing Resolution Template (jurisdictions)
o Authorizing Resolution Template (organizations)
o Authorizing Resolution Template (Tribal Government Partners)
o Certifications and Statement of Assurances
o Fi$Cal Local Government TIN Form (for jurisdictions)
o Standard 204 Tax Form (for organizations)
o Total Activity Budget Template
o DOB Affidavit
o Trainee Income Packet
o Income Self-Certification Sample
o �anguage Access Plan (�AP) Template
o Limited English Proficiency (LEP) Requirements
o Financial Report Memo
o Application Guide and supporting documents
o Policies and Procedures
141
o Environmental Review Forms
o HUD Playing by the Rules Handbook for Subrecipients
o Other resources as available
D. Over-the-Counter
HCD will review applications Over-the-Counter on a first come, first-served basis that
have been timely submitted during the open application period (i.e., Application Start Date
and Application Close Date). Applications will be reviewed in the order that they are
received.
• If an application meets all threshold criteria, the Applicant will be eligible to receive
an award in the CDBG-DR amount requested up to the amount still available in
regional funds.
• If eligible funding requests from the same region exceed the respective region's
available grant funding, funds will be awarded in the order that eligible applications
are received until all the region's allocation is obligated.
1. Insufficient Demand
If there are insufficient applications to fully award the funds allocated to any given region,
HCD may, in its sole discretion, reopen the application portal again, redistribute remaining
available funds across regions to make additional awards based on the order of
submittals, reallocate funds to other regions in the Program to address over-subscription
in other regions, or reallocate remaining funds to other Disaster Recovery needs or
activities as identified in the 20'�� � �-� A�ti�r� Pl�r�, as amended.
E. Application Review and Award Eligibility
Applications are reviewed by HCD based on threshold criteria. Applications that do not
meet all threshold criteria will be rejected. Incomplete applications will be returned as draft
in Grants Network. HCD may reach out to Applicants with requests which include
questions for clarifying information. Applicants will have 10 business days to respond
to these HCD requests for information. Applicants that do not respond to HCD
requests for information within 10 business days will have their application returned to
draft and will lose their place in the submittal queue.
F. Awards Announcements
HCD will review applications and make first-come, first-serve award recommendations
according to the threshold criteria. Awards will be made on a rolling basis. Applicants that
are recommended for awards will be notified via email and provided with an opportunity to
update program schedules or other data that may have aged during the Applicant review
period.
142
Applicants are required to accept and manage awards through the Grants Network
System. The award notification will include instructions for accepting or declining the
award and will be followed with an executable Standard Agreement.
Applicants that are not recommended for awards will be notified via letter from HCD.
G. Appeals
1. Basis of Appeals
a) Applicants may appeal HCD's written determination that an
application is incomplete, has failed threshold review, or has
otherwise been determined to provide an insufficient basis for an
award (including point scoring and tie breaker).
b) At the sole discretion of HCD, the DR-Workforce Department's
written determination may include a request for clarifying and/or
corrective information. For purposes of this section, "clarifying
information" includes information and/or documentation that resolves
ambiguities in any application materials that will inform the DR-
Workforce Department's threshold, scoring and feasibility
determinations.
c) No Applicant shall have the right to appeal a decision of HCD
relating to another Applicant's application (e.g., eligibility, award).
d) Any request to appeal HCD's decision regarding an
application shall be reviewed for compliance with the Guidelines and
this NOFA. All decisions rendered shall be made by the Program
Manager or his/her designee. The decision shall be final, binding,
and conclusive, and shall constitute the final action of HCD.
e) The appeal process provided herein applies solely to
decisions of HCD made pursuant to this NOFA.
2. Appeal Process and Deadlines
143
a) Process: To file an appeal, Applicants must submit to HCD, by
the deadline set forth below, a written appeal which states all relevant
facts, arguments, and evidence upon which the appeal is based.
Furthermore, the Applicant must provide a detailed reference to the
area or areas of the application that provide clarification and
substantiation for the basis of the appeal. No new or additional
information will be considered if this information would result in a
competitive advantage to an Applicant. Once the written appeal is
submitted to HCD, no further information or materials will be
accepted or considered thereafter. Appeals are to be submitted to
HCD at E W�rkf�r�� �h�de��.��v according to the deadline set
forth in HCD review letters.
b) Filing Deadline: Appeals must be received by HCD no later
than five (5) business days from the date of HCD's threshold review,
or initial score letters, as applicable, representing HCD's decision
made in response to the application.
3. Decision
Any request to appeal HCD's decision regarding an application shall
be reviewed for compliance with the Guidelines and this NOFA. All
decisions rendered shall be final, binding, and conclusive, and shall
constitute the final action of HCD.
H. Standard Agreement
Successful Applicants (Subrecipients) will enter into a Standard Agreement with HCD. A
sample of the Standard Agreement is provided in the solicitation files tab of the Grants
Network System. Applicants shall have 15 number of calendar days of receipt of the
Standard Agreement to sign and return it to HCD, and if they fail to do so, then their
award will be voided, and they will not be entitled to any funding under this NOFA.
I. Disclosure of Application
Information provided in the application will become public record available for review by
the public pursuant to the California Public Records Act (��lif�rr�i� �a��r�m�nt ��d�
,�6250� �to���). As such, HCD may disclose all materials provided by the Applicant to any
individual making a request under this Act. HCD cautions Applicants to use discretion in
providing information not specifically requested, including, but not limited to, bank account
numbers, personal phone numbers, home addresses, or other personally identifying
information. By providing this information to HCD, the Applicant is waiving any claims of
144
confidentiality, and consents in advance to HCD's disclosure of the Applicant's material
upon receipt of a Public Records Act request.
VI. Workforce Development Program Implementation
A. Federal Requirements
CDBG-DR funded activities are required to meet all Federal Cross-Cutting Requirements,
including, but not limited to,
• Environmental Standards (based on National Environmental Policy Act of 1969
[NEPA])
• Labor Standards (Davis-Bacon and related laws)
• Fair Housing and Affirmatively Furthering Fair Housing
• Equal Opportunity and Non-Discrimination in Federal Grant Programs
• Federal Procurement Guidelines
• National Flood Insurance Program compliance
• Relocation and displacement requirements
• Employment and Contracting Opportunities Section 3 compliance
• Lead-based paint requirements
• No use of debarred, ineligible, or suspended contractors or subrecipients
• Uniform Administrative Requirements and Cost Principles compliance
• Conflict of interest prohibitions
• Architectural Barriers Act and the Americans with Disabilities Act compliance
• Compliance with Eligibility Restrictions for certain resident aliens
• Federal reporting requirements
• Grant and Subrecipient monitoring requirements
These requirements are addressed in detail in the �W�rkf�ar�� �r� r�rr� ��#i�i�� �r�d
Pr���d�r�� ����i. Subrecipients will be expected to comply with all applicable
requirements as noted in the both the DR-Workforce Program Policies and Procedures,
and the Standard Agreement.
B. Fraud Waste and Abuse
1. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the
Department may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and
31 U.S.C. §3729.
2. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the CDBG-DR pragram
because the CDBG-DR program beneficiaries are victims of this crime when the CDBG-
DR program is abused. The Department wants to stop any criminal assault on the CDBG-
DR program it administers, and in doing so ensure all CDBG-DR funds go to people it
was designed to help and improve their living conditions.
145
3. Combatting Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD's programs,
operations, and beneficiaries from dishonest individuals and organizations. HUD cannot
combat fraud alone; they rely on HCD and DR Workforce Development NOFA Applicants
to combat CDB-DR program fraud. HUD also relies on Applicants and people receiving
HUD benefits, such as: tenants receiving rental assistance, borrowers with HUD insured
loans, or citizens having their communities restored using HUD grants. The HUD OIG
Hotline number is 1-800-347-3735. This is the primary means to submit allegations of
fraud, waste, abuse, mismanagement, or Whistleblower related matters for the CDBG-DR
program to the OIG.
HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the CDBG-DR
program from HUD employees, anyone administering the CDGB-DR program, anyone
working in the CDBG-DR program, contractors, and the public.
You can report mismanagement or violations of law, rules, or regulations by HUD
employees or program participants. Fraud, waste, and abuse in the CDBG-DR program
and its operation may be reported in one of the following four (4) ways:
1. By email to: hcatlir�� h�ad���. ��
2. By phone: Call toll free: 1-800-347-3735
3. By fax: 202-708-4829
4. By mail: - U.S. Department of Housing & Urban Development
Office of Inspector General Hotline Manager
400 Virginia Avenue, SW, Suite 120
Washington, DC 20024
4. Whistleblower Protection Acts
Federal Whistleblower Protection Act (5 U.S.0 Section 2302(b)(8))
The Federal Whistleblower Protection Act (WPA) protects employees fram retaliation for
making protected disclosures. The WPA also provides penalties for supervisors who
retaliate against Whistleblowers.
1. A disclosure is protected under the WPA if the employee discloses
information the employee reasonably believes to be evidence of:
a. a violation of any law, rule, or regulation,
b. gross mismanagement,
c. a gross waste of funds,
d. an abuse of authority, or
e. a substantial and specific danger to public health or safety.
146
2. In general, an employee ar applicant may make a protected disclosure to
anyone, including non-governmental audiences, unless the information is
classifiied or specifically prohibited by law from release. Options fiar making a
protected disclasure include:
a. Informing a supervisor or sameone higher up in management,
b. Submitting a complaint to the OIG by emailing the GIG at c�i ft���v,
c. Filing a complaint with the �ffi�� c�f ����i�l ������� {OSC)
ht� :lf�tv�nrr�.c���. ��r6
The California Whistleblower Protection Act (Title 2, Division 1, Chapter 6.5,
Article 3.5, Gov. Code §§ 8548-8548.5)
The California Whistleblower Protection Act authorizes the California State Auditor to
receive complaints from state employees and members of the public who wish to report
an improper governmental activity. An "improper governmental activity" is any action
by a state agency or any action by a state employee directly related to state
government that:
(1) Violates any state or federal law or regulation,
(2) Violates an Executive Order of the Governor, a California Rule of Court, or any policy
or procedure required by the State Administrative Manual or State Contracting Manual, or
(3) Is economically wasteful or involves gross misconduct, incompetency, or inefficiency.
Complaints received by the State Auditor are confidential, and the identity of the
complainant may not be revealed without the complainant's permission, aside from to an
appropriate law enforcement agency conducting a criminal investigation.
A. There are many ways to file a complaint:
1. By Telephone
You may call the Whistleblower Hotline at (800) 952-5665 to file a complaint
by talking to one of the State Auditor's employees. The hotline generally is
staffed Monday through Friday from 8:00 a.m. to 5:00 p.m. If you call when
the hotline is not being staffed, or staff is occupied with other calls, you may
leave a voicemail message requesting a return call.
2. By Mail or Facsimile
You may file a complaint in the form of a letter to the State Auditor
addressed as follows:
Investigations
California State Auditor
P.O. Box 1019
Sacramento, CA 95812
147
Or you may fax the letter to the State Auditor at (916) 322-2603.
As an alternative, you may complete the electronic version of the complaint
form (which is available on the State Auditor website at auditor.ca.gov), print
it out, and return it by mail or facsimile as stated above.
3. Online
Although the State Auditor does not accept complaints by email, you may
file a complaint online at h�t��.11��vu�.�crc�it�r�.��,c���/��rrt��tcr�f��rrr���i�tt.
The State Auditor will not undertake an investigation unless there is a
basis for believing that your complaint has sufficient merit to warrant
spending resources on an investigation. Your complaint should therefore
include:
1. A clear and concise statement of what you are alleging to be
improper activity and why you believe it is improper.
2. The name or other information that clearly identifies the person
you are alleging has acted improperly and the department
where that person works.
3. The names and contact information for any witnesses who can
confirm the truth of what you are saying.
4. Copies of any documents that will support what you are saying.
(You should not submit original documents, as they cannot be
returned.)
148
Exhibit I
Community Development Block Grant Disaster
Recovery 2018
CDBG DR-Workforce Development Program
2023 Policies and Procedures Manual
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. . Yubgvr,��«c�u',i�m . .
Gavin Newsom, Gavernor
State of California
Lourdes M. Castro Ramirez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community
Development
2020 W. EI Camino Avenue,
Suite 500
Sacramento, CA 95833
Telephone: (916) 263-2771
Website: VV�r�f�r�� ����Ic��a�a�r�fi � ��I�f�rr��� C����r�rr��r�t �aF
�i�u��r� �nd �or�r��r�i� [��v�(� rr��r�t
Community Development Block Grant-Disaster Recovery Program
Program Email: [��l�l�rkf�r�� h�d.��. c��
March 4, 2024
149
1. Version Policy
Version history is tracked in the table below, with notes regarding version changes. The
dates of each publication are also tracked in the table.
Substantive changes within this document that reflect a policy change will result in the
issuance of a new version. Future policy changes will result in additional revision and
the issuance of a new primary version number.
Non-substantial changes, such as minor wording and editing or clarification of existing
policy that do not affect the interpretation or applicability of the policy, will be included in
minor version updates denoted by a sequential number increase behind the primary
version number. Such changes would result in a version number such as 2.1, 2.2, etc.
a. Table 1: Version History Table
Version Date: Description of Revisions
Number
Draft v1.0 September Initial Draft: Policies and Procedures are subject to chanqe
2022 at the sole discretion of the -DR-Workforce Development
Pro ram Staff.
Draft v2.0 April 2023 • Definition to LMC expanded to clarify clientele
qualified group.
• Added definitions for Tribal Entities.
• New or expanded programs description updated.
• Removed Vulnerable Populations.
• Updated National Objective section to clarify income
self-certification process and verification.
• Added Activity Costs and Activity Delivery Costs
details.
• Updated document to reflect all workforce recovery
industries that tie back are eligible, not just
construction trades.
• Revised Program Description.
• Added HCD and Program LMI beneficiary goals.
• Document language updated to match most updated
N O FA.
• Added Authorizing Resolution Templates section,
appendices D-1 and D-2, including the Tribal specific
Authorizing Resolution Template, Appendix D-3.
• Added Procurement Requirements.
Draft v3.0 September • Expanded on how the LMC national objective is met.
2023 . Expanded on budget considerations, specifically how
Subrecipients should be able to estimate the per
trainee cost of the program.
• Added Appendix B — Self-Certification of Annual
Income form.
• Added A endix C— Income Verification Packet.
150
• Clarified difference between: HUD's LMC national
objective LMI threshold (51%), NCD's LMI
participation requirement (85%) and HCD's �MI
participation goal (85-100%).
• Changed Program Timeline to Performance Period.
• Updated webpage links.
• Updated Appendix labels to accommodate new
appendices.
• Update to the chan e of use olic for ac uisitions.
Draft v4.0 December • Expanded on Eligible and Ineligible Applicant
2023 definitions.
• Clarified Partner Requirements.
• Update to Appendix B: Self-Certification ofAnnual
lncome Form.
Draft v5.0 March 2024 • U dated A eals lan ua e.
151
2. Table of Contents
1. Version Poticy..................................................................................................................2
a. Table 1:Version History Table....................................................................................................................2
2. Table of Contents.............................................................................................................4
3. General............................................................................................................................ 7
3.1. Purpose and Scope..............................................................................................................7
3.2. Funding Authorization.........................................................................................................8
3.3. Performance Period.............................................................................................................8
3.4. Terms and Definitions..........................................................................................................8
a. Table 2:Acronyms......................................................................................................................................8
3.5. Program Description..........................................................................................................12
3.6. Program Regiona)Allocations............................................................................................13
a. Table 3: Regional Grant Allocations..........................................................................................................14
3.7. Regional Allocation Formula Methodology........................................................................14
3.8. Terms of Assistance Summary...........................................................................................14
3.9. Program Outreach.............................................................................................................16
4. Program Requirements.................................................................................................. 16
4.1 Eligible Activities ...............................................................................................................16
a. Public Service Activities............................................................................................................................16
b. Public Facilities Activities..........................................................................................................................17
4.2 Geographic Requirements.................................................................................................18
a. Eligibte Disaster Impacted Areas(Appendix A)........................................................................................18
4.3 Eligible Applicants.............................................................................................................18
a. Eligible Applicants include:.......................................................................................................................18
4.4 Eligible Applicant Partners.................................................................................................18
4.5. Nationa)Objective Requirement.............................................................................................21
a. �ow-and Moderate-Income Clientele(�MC)category............................................................................21
b. National Objective Required Documentation ..........................................................................................21
c. LMI Eligibility Determination....................................................................................................................22
4.6. Eligible Trainee/Beneficiary.....................................................................................................23
4.7. Tie-Back to Disasters .........................................................................................................23
4.8. Budget Considerations.......................................................................................................24
4.9. Eligible Activity Costs.........................................................................................................24
4.10. Types of Eligible Activity Costs...........................................................................................25
a. Public Service Eligible Activity Costs.........................................................................................................25
b. Public Facilities Eligible Activity Costs.......................................................................................................26
4.11. Activity Delivery Costs.......................................................................................................27
a. An ADC must be:.......................................................................................................................................27
152
4.12. Types of Activity Delivery Costs(ADCs)..............................................................................27
a. Activity Delivery Costs in Public Facility Activities:...................................................................................27
b. Examples of Eligible DR-Workforce Public Facility/Construction ADCs:...................................................27
c. Activity Delivery Costs in Public Service Activities:...................................................................................27
4.13. Ineligible Costs..................................................................................................................28
a. Repayment...............................................................................................................................................29
4.14. Subrecipient Requirements ...............................................................................................29
5. CDBG-DR and Cross-Cutting Federal Requirements........................................................ 29
5.1. Capacity to Deliver Services...............................................................................................30
5.2. Limited English Proficiency(LEP)........................................................................................30
5.3. Duplication of Benefits......................................................................................................30
5.4. Duplication of Benefits Verification ...................................................................................31
a. DR-Workforce Applicant...........................................................................................................................31
5.5. Section 3 of the HUD Act of 1968.......................................................................................31
a. Section 3 Clause........................................................................................................................................32
5.6. Supplanting Funds.............................................................................................................34
5.7. Cost Reasonableness.........................................................................................................34
5.8. Recapture..........................................................................................................................34
5.9. Environmental Review.......................................................................................................35
a. Environmental Review Procedures...........................................................................................................36
b. Flood insurance and Floodplain Elevation Requirements........................................................................36
5.10. Conflicts of Interest...........................................................................................................37
5.11. Americans with Disabilities Act..........................................................................................37
5.12. Copeland Act's Anti-Kickback Provision .............................................................................37
5.13. Contract Work Hours and Safety Standards Act.................................................................38
5.14. Equal Employment Opportunity Act ..................................................................................38
5.15. Minority-and/or Women-Owned Business Enterprises.....................................................38
5.16. Fair Labor Standards Act of 1983 as Amended...................................................................39
5.17. Davis-Bacon Labor Standards.............................................................................................40
5.18. Fair Housing ......................................................................................................................41
5.19. Residential Anti-Displacement...........................................................................................41
5.20. Uniform Relocation Act.....................................................................................................41
a. Real Property............................................................................................................................................41
5.21.Financial Management...........................................................................................................42
5.22. Insurance and Property Management................................................................................42
5.23. Record Keeping, Retention and File Management .............................................................43
a. Administrative Records............................................................................................................................43
153
b. Financial Records......................................................................................................................................44
c. Project Files..............................................................................................................................................44
5.24. Procurement Policy...........................................................................................................44
5.25. Audit Trail .........................................................................................................................45
5.26. Fraud,Waste and Abuse....................................................................................................45
5.27. Activity Delivery Costs of a Failed Project..........................................................................46
6. Operating Procedures.................................................................................................... 47
6.1. Award Criteria...................................................................................................................47
a. Authorizing Resolution.............................................................................................................................47
b. Eligibility...................................................................................................................................................47
6.2. Award Announcements.....................................................................................................48
6.3. Funding Commitments ......................................................................................................48
6.4. Standard Agreement.........................................................................................................48
6.5. Agreements with Contractors or Other Parties..................................................................49
6.6. Document Retrieval Process..............................................................................................50
6.7. Disbursement of Funds......................................................................................................50
a. Documentation of Expenditures...............................................................................................................50
b. Timeliness of Expenditures.......................................................................................................................50
6.8. Reporting Requirements....................................................................................................51
6.9. Monitoring and Compliance ..............................................................................................52
a. HCD's Monitoring of Subrecipients..........................................................................................................52
b. Subrecipient Monitoring Responsibilities.................................................................................................53
6.10. Grant Closeout ..................................................................................................................54
a. Individual Activity Closeout Checklist.......................................................................................................54
b. Closeout of a Contract..............................................................................................................................55
7. Appendices.................................................................................................................... 57
APPENDIX A: Map of the Eligible Disaster Impacted Areas.............................................................57
APPENDIX B: Self Certification of Annual Income Form..................................................................57
APPENDIX C: Income Verification Packet........................................................................................57
APPENDIX D-1: Limited English Proficiency(LEP) Requirements.....................................................57
APPENDIX D-2: �AP Template for LEP............................................................................................57
APPENDIX E-1:Authorizing Resolution Template for Jurisdictions..................................................57
APPENDIX E-2:Authorizing Resolution Template for Organizations................................................57
APPENDIX E-3:Authorizing Resolution Template for Tribal Governments......................................57
154
3. General
3.1. Purpose and Scope
This manual summarizes the program requirements, program deadlines, and Cross-
Cutting Federal Requirements that must be adhered to for the DR-Workforce Program.
In addition to this Policies and Procedures Manual, Subrecipients should review the
�t�t�'� 20�� ����-�� A��ic�r� F'I�r�, and HCD's most recently published version of the
�r�r�t� �dr��r���tr�t��r� ��r��a�l for further details about CDBG-DR procedures and
requirements, including rules for specific projects or programs, protocols for
demonstrating capacity, and specific eligible and ineligible costs.
In response to the 2018 California wildfire disasters (FEMA declarations: DR-4382-CA
and DR-4407-CA), the U.S. Department of Housing and Urban Development (HUD)
allocated $1,017,399,000 in Community Development Block Grant-Disaster Recovery
(CDBG-DR) funds to the State of California Department of Housing and Community
Development (HCD) to assist housing recovery and to benefit Low- and Moderate-
Income Individuals impacted by the 2018 wildfire disasters.
Of the total CDBG-DR 2018 HUD allocation, HCD dedicated $40,694,942 to create the
Workforce Development Program ("DR-Workforce") to fund eligible entities to create or
expand programs in the 2018 wildfire recovery communities that address the unmet
need for specialized training to increase economic opportunities for Low- and Moderate-
Income Individuals. Moreover, the State identified in its Unmet Needs Assessment
within the ���t�'� 2Q�� ���t�-�F� �,�tic�� F'I�r� that extensive economic recovery needs
remain that directly correlate to the ability to bring back housing. The DR-Workforce
Program provides assistance to meet the needs of rebuilding the skilled labor force
required to construct new housing and infrastructure projects in the impacted
communities.
CDBG-DR funds are intended to supplement and will not supplant other funding
sources. CDBG-DR funds may only be used as a source to fill a funding gap of an
otherwise eligible project. Typically, CDBG-DR funds leverage other recovery
assistance programs administered by the Federal Emergency Management Agency
(FEMA) and the Small Business Administration (SBA), but CDBG-DR can leverage any
private or public funding sources. CDBG-DR funds cannot duplicate funding available
from federal, state, or local governments, private and Nonprofit organizations, insurance
proceeds, or any other source of assistance meant for the same purpose. CDBG-DR
funds may be used to match other federal resources and can also be used in
combination with Department of Health and Human Services (HHS) and Social Services
Block Grants (SSBGs).
HCD and Subrecipients must comply with federal regulations contained in 83 FR 5844;
24 �� 57�, Subpart I; 24 CFR §570.502; 24 CFR §570.503 and §570.500(c); 24
CFR §58; and 2 CFR §200. See 24 CFR §570.480 et seq. for additional general
provisions. If HUD, Congress, or the State Legislature add or amend requirements
concerning the use or management of these funds, HCD, and their Subrecipients, must
comply with such requirements. For example, such an amendment recently occurred
155
regarding the requirements and implementation of Section 3. The Section 3 Final Rule
took effect in October 2020 in accordance with 85 FR 60907. '
Subrecipients should review all applicable federal regulations, disaster specific F�d�r�l
�� i�t�� �1�ati��� and �t���'� �01� �[����[� ���ic�� �I�r� and the �r��t ��r�i�i����t�c�r�
M����� for detailed information on all applicable CDBG-DR Cross-Cutting Federal
Requirements, and state and local statues, rules, and regulations.
3.2. Funding Authorization
Funds will be allocated according to federal regulations found in 85 FR 4681, Public
Laws 115-254 and 116-20, and governed by the prior Federal Register Notices
published on February 9, 2018 at �� F� ��344, August 14, 2018, at 83 FR 40314,
February 19, 2019 at 84 FR 4836, and June 20, 2019 at 84 FR 4839 (the "Prior
Notices"), 24 �F 570; 24 CFR §570.502; 24 CFR §570.503 and §570.500(c) and the
State's �0�8 ���(�-C�� A�tica� F'I�rr, as amended2.
3.3. Performance Period
All awarded Workforce Training Programs will have a period of perFormance of roughly
two years from the date that the Standard Agreement is executed between HCD and
the Subrecipient, and the expenditure deadline. An estimate of Program milestones is
reflected in the DR-Workforce NOFA.
3.4. Terms and Definitions
a. Table 2: Acronyms
Acron m Meanin
CDBG-DR Communit Develo ment Block Grant Disaster Recover
CFR Code of Federal Re ulations
DRGR HUD's Disaster Recovery Grant Reporting System
FRN Federal Re ister Notice
HCD State of California Department of Housing and Community
Develo ment
HCDA Housing and Community Development Act of 1974, as
amended
HUD U.S. De artment of Housin and Urban Develo ment
LMC Low- and Moderate- Income Limited Clientele
LMI Low- and Moderate- Income
NOFA Notice of Fundin Availabilit
1 S�ctic�ra 3-N�1D Exchars �^
Z Actican P9arrs and Feder�� ft��w�t�r�J�t°sc�s�R�Js�� ��lifs�r�ia ��w artm�r�t c�f Fiausir �r�cE Corr�rnsar�it�
�ev�Ec� rrr�nt
156
Activity Costs: Direct costs from undertaking a project, which can be tied to a final cost
objective and eligible activity.
Activity Delivery Costs (ADC): Allowable costs incurred for implementing and carrying
out eligible CDBG-DR activities. ADCs cover the costs of staff directly carrying out the
activity in addition to engineering, design, architecture, and environmental services that
are necessary for successful completion of the activity. ADCs must be allocable to a
CDBG-DR assisted activity, meet a National Objective, and meet all other CDBG-DR
Program requirements.
Applicant: Local city or county governments (Jurisdictions), Nonprofit organizations,
post-secondary educational institutions, or Local Workforce Development Boards.
Authorizing Resolution: A formal resolution of the Subrecipient's highest authority,
usually the city council or county board of supervisors, authorizing the Subrecipient to
accept CDBG-DR funding and the responsibilities that attach, thereto, in general and
authorizing persons performing specific roles to act on its behalf, including, but not
limited to, being a signatory of the HCD Standard Agreement and other supporting
documents.
Beneficiary: (Also "participant, "training applicant", or"trainee") The individuals that
benefit from participation in a DR-Workforce Program administered by a Subrecipient.
California Environmental Quality Act (CEQA): A statute that requires state and local
agencies to identify the significant environmental impacts of their actions and to avoid or
mitigate those impacts, if feasible.
Contractor: An entity that is awarded a contract as a result of a competitive
procurement to support the implementation of the CDBG-DR project.
Cross-Cutting Federal Requirements: Federal regulations outside of CDBG-DR that
apply to CDBG-DR Programs. These federal requirements pertain to financial
management, procurement, environmental, labor, acquisition, relocation, fair housing,
and non-discrimination.
Duplication of Benefits (DOB): Financial assistance received from another source that
is provided for the same purpose as the CDBG-DR funds.
Eligible Applicant: Applicants that are eligible to apply for funds under this Program,
as defined in Section 4.3. Eligible Applicants.
Eligible Disaster Impacted Area: All of HUD's Most Impacted and Distressed (MID)
Areas plus the impacted counties as described in the �t�t�'� �01� �� �-�f� ��t��ar�
Pl�n, which includes the counties of Butte, Lake, Los Angeles, Shasta, and Ventura.
See Appendix A for full map.
157
Environmental Review Record (ERR): A permanent set of files containing all
documentation pertaining to the Environmental Review compliance procedures
conducted and environmental clearance documents as required by CEQA and NEPA
regulations. (See ��B�f�r�i� �r��ire�r���r�t�l C����i� ��t �r�d hl��ir�r��i �r��i��r�rr��r�t�l
�r��i����t).
For-Profit Business Enterprises: A for-profit sole proprietorship, partnership,
corporation, or other private entity organized to provide goods or services for a profit.
Individual: A person receiving on their own behalf (i.e., not on behalf of a company,
organization, institution, or government).
Jurisdiction: Local city, town, or county governments.
Limited English Proficiency (LEP): A designation for persons that are unable to
communicate effectively in English because their primary language is not English, and
they have not developed fluency in the English language. A person with Limited English
Proficiency may have difficulty speaking or reading English. A LEP person benefits from
an interpreter who translates to and from the person's primary language. A LEP person
may also need documents written in English translated into his or her primary language
so that person can understand important documents related to health and human
services.
Local Workforce Development Boards (�WDB): The �ocal WDB is appointed by the chief
elected official(s) in the local area in accordance with State criteria established under WIOA
sec. 107(b), and is certified by the Governor every 2 years, in accordance with WIOA sec.
107(c)(2). Eligible LWDBs for this Program are those that provide services to any of the five
disaster impacted areas AND are recognized by the California Workforce Development
Board as one of the 45 LWDBs certified by the Governor. A list of all 45 LWDBs can be found
at ht�p�:/f�vv�b.��,c��aer/6���1 b��rd�fl���l vu�arkf�r�� ir����trr���t ���ca�i����r��l.
Low- and Moderate- Income (LMI) Individuals: LMI Individuals are those having
family incomes not more than the moderate-income level (80 percent Area Median
Income) set by the federal government for the HUD assisted programs. This income
standard changes from year to year and varies by family size, county, and the
metropolitan statistical area. The annual NtJ ir���m� 16��t� fcar ��li�e�rr��� are on the
Department of Housing and Community Development (HCD) website.
Low— and Moderate-Income Limited Clientele (LMC): One of the methods used to
meet HUD's LMI National Objective and the method that all Subrecipients of DR-
Workforce Programs must utilize to comply with the LMI National Objective. This policy
and how to meet the requirement are further described in Section 4.5 National Objective
Requirements.
National Environmental Policy Act (NEPA): Establishes a broad national framework
for protecting the environment. NEPA's basic policy is to assure that all branches of
158
government consider the environment prior to undertaking any major federal action that
could significantly affect the environment.
National Objective: In accordance with 24 CFR 570.208, all CDBG-DR funded
activities must meet a National Objective as required under 24 CFR 570.200(a)(2). For
purpose of the DR-Workforce Program, all activities must meet the �MI National
Objective through serving a limited clientele (LMC).
Nonprofit: Any entity incorporated under the Nonprofit Corporation Law (Division 2
(commencing with Section 5000) of Title 1 of the Corporations Code) or a Nonprofit
Organization that qualifies for exempt status under Section 115 or 501(c) of the Internal
Revenue Code and registered as a California business entity with the Secretary of
State's Office. Any Nonprofit (501(c)(3) or other tax-exempt organization, including
private schools and private universities.
Participant Supportive Services: A range of ancillary services required to help trainees
successfully access and participate in the Workforce Training Program.
Partner: An entity that enters into a written agreement with the primary Applicant to
provide a service related to carrying out the Workforce Training Program, particularly as
the services may relate to providing Participant Supportive Services. Partners must meet
all DR-Workforce Partner requirements.
Postsecondary Educational Institutions: Public or Private Nonprofit institutions of
higher education.
Program: The 2018 CDBG-DR Workforce Development Program (DR-Workforce).
Public Facility: Broadly interpreted by CDBG-DR to include all facilities that are either
publicly owned or that are traditionally provided by the government, or owned by a
Nonprofit, and operated to be open to the general public. Eligible Public Facility activities
for DR-Workforce are further defined in Section 4.1. Eligible Activities.
Public Service: Generally described as a commodity or service rendered that serves all
members of a community. Eligible Public Service activities for DR-Workforce are further
defined in Section 4.1. Eligible Activities.
Section 3: A provision of the Housing and Urban Development (HUD) Act of 1968 that
helps foster local economic development, neighborhood economic improvement, and
individual self-sufficiency. Section 3 of the Act requires that recipients of HUD financial
assistance, to the greatest extent feasible, provide job training, employment, and
contracting opportunities for low- or very-low-income residents in connection with
projects and activities in their neighborhoods. How to comply with Section 3 is described
in detail in Section 4.5 Section 3 of the HUD Act of 1968 of this Manual.
159
Standard Agreement: Successful Applicants will enter into a Standard Agreement with
HCD. The Standard Agreement contains all the relevant state and federal requirements,
activity performance requirements, Workforce Program management requirements, and
disbursement requirements.
Subrecipient: An Applicant that has been determined eligible for an HCD award and
entered into a Standard Agreement with HCD for performance of activities under this
Program.
Training Operator: The entity that will implement a Workforce Training Program. A
Training Operator may or may not be the Subrecipient. The Training Operator may be a
Nonprofit or a for-profit entity. If the Training Operator is a for-profit entity, they may not
also serve as the Subrecipient but can be a Partner to the Subrecipient.
Tribal Entity: Tribal Entity(ies) means a Partner that is any of the following:
a. Partner meets the definition of Indian tribe under Section 4103(13)(B) of Title 25
of the United States Code;
b. Partner meets the definition of Tribally Designated Housing Entity under 25 USC
4103(22);
c. If not a federally recognized tribe:
1. Partner as a Tribe has contracting status as a California entity
registered with the California Secretary of State.
Workforce Training Program: Project(s), program(s), or activity(s) that an Applicant
proposes in their application or Subrecipient agrees to perform under their Standard
Agreement.
3.5. Program Description
The 2018 CDBG-DR Workforce Development Program `s {DR-Workforce) objective is to
fund Workforce Training Programs in the 201$ Eligible Disaster Impacted Areas which
include the counties of Butte, Lake, Shasta, Los Angeles, and Ventura. Eligible
Workforce Training Programs must support social and economic recovery by providing
high-quality job opportunities to Low- and Moderate- Income (LMI) Individuals. HCD will
solicit for new or expanded Workforce Training Programs through Public Services that
deliver job training and a wide range of Participant Supportive Services that are
necessary to support activities intended to address economic revitalization.
Complimenting the primary Public Service activity, Applicants may justify the need to
pursue supplemental activities such as acquisition, rehabilitation, or improvements to a
Public Facility to support the delivery of the Applicant's Workforce Training Program in the
community. In accordance with state priorities, the DR-Workforce Program's goals align
with state-wide initiatives to deliver equity, sustainability, and job quality.3
3��lifc�rr�i� F�tur�c�f Vtfc�rk R� ea�t
160
HCD encourages Applicants to propose Workforce Training Programs that go beyond
traditional methods of delivering job training, such as Participant Supportive Services,
mobile training, or on-the-job vouchers. Job placement is not a requirement for eligibility
but is HCD's desired goal of all Workforce Training Programs. A detailed description of
all eligible activities is provided in Section 4.1 Eligible Activities of this manual.
3.6. Program Regional Allocations
HCD has allocated approximately $40,694,942 to the 2018 DR-Workforce Program.
This funding has been made available based on a regional grant allocation formula
developed to determine a proportionate share of the total DR-Workforce funds based on
the impacts and training needs in each eligible county. The funds may only be utilized
after all other funds available to provide benefits or services to the Subrecipient or
trainees for the same purpose have been expended. HCD will review applications
based on threshold criteria for Program eligibility on an over-the-counter first come, first
serve basis. Awards will be based on the CDBG-DR amount requested up to the
amount still available within the regional grant allocations.
The total available DR-Workforce grant funding available per Eligible Disaster Impacted
Area is outlined below. Separate applications must be submitted for any Workforce
Training Programs that serve more than one region.
161
a. Table 3: Regional Grant Allocations
Eligible Impacted Percent c�f Regic�nal'Gran#
'' Cc�unty R�giOn� Prograrn Allocation
Ailc�c�ticrn
Butte Count Re ion 46 ercent $18,742,117.42
Lake Count Re ion 16.3 ercent $6,642,191.11
Shasta Count Re ion 15 ercent $6,096,458.29
Los An eles Count Re ion 8 ercent $3,283,960.49
Ventura Count Re ion 14.6 ercent $5,930,215.29
Total Pro ram Fundin 100 ercent $40,694,942.60
3.7. Regional Allocation Formula Methodology
HCD consulted with the impacted counties to develop a methodology for calculating the
regional grant allocations. The final calculation method is based on four ratios that
address economic revitalization needs post-disaster in the Eligible Disaster Impacted
Areas including:
• Regional workforce development resources ratio,
• Damaged structure ratio,
• Disaster unemployment assistance ratio and,
• Existing relevant workforce training opportunities surrounding the county region
ratio.
The methodology utilizes a weighted formula that weighs the four ratios based on unmet
need in the eligible areas. The ratio weights are 40 percent for relevant workforce
resources available within the impacted area, 25 percent for disaster unemployment
claims, 20 percent for damaged structures, and 15 percent for existing relevant
Workforce Training Programs surrounding the impacted area. The formula intentionally
puts the most emphasis on the need for relevant Workforce Training Programs within
the Eligible Disaster Impacted Areas and unemployment as a result of the 2018
declared disasters.
3.8. Terms of Assistance Summary
1. Funding to Subrecipients for Workforce Training Programs and Participant
Supportive Services is made available through the DR-Workforce Notice of Funding
Availability (NOFA). Applicants submit Workforce Training Program proposals to
HCD for funding consideration through the Grants Network portal based on the
threshold requirements outlined in the NOFA and the most recently published
version of this Policies and Procedures Manual.
2. Subrecipients must provide eligible Public Services within one of the Eligible
Disaster Impacted Areas or the services must benefit one of the Eligible Disaster
Impacted Areas of Butte, Lake, Los Angeles, Shasta, and Ventura. Workforce
162
Training Program activities must be eligible in accordance with the Housing and
Community Development Act (HCDA), as amended.
3. The DR-Workforce Program activities must meet requirements for HUD's LMI
National Objective utilizing the Low- and Moderate- Income Clientele (LMC)
category. At least 85 percent of the Beneficiaries served by the Subrecipient's
Workforce Training Program must be LMI Individuals. Subrecipients must set a
Beneficiary target or goal of serving at least 85 percent to 100 percent LMI
Individuals with its Workforce Training Program.
4. Workforce training and Participant Supportive Services must be provided at no cost
to income eligible trainees.
5. Workforce Training Programs must support social and economic needs that tie-back
to the 2018 federally declared disasters in the Eligible Disaster Impacted Areas.
6. DR-Workforce Program funds cannot be used to supplant existing local or state
public funds on an existing Workforce Training Program. Therefore, Workforce
Training Programs must be either:
a. New programs (because no local funding is in place since they are new),
b. Existing programs that are not currently funded by local or state public funds;
or
c. Existing Workforce Training Programs that are currently funded by local or
state public funds, but the Applicant demonstrates that CDBG-DR funds will
be used to fund an expansion of existing services.
i. To qualify as an expanded service, Applicants must demonstrate a
quantifiable increase in the level of an existing service.
ii. To qualify as an existing service, the program should have been in
operations for at least 12 months.
7. Funds are awarded as grants and disbursed on a reimbursement basis for eligible
costs. HCD must ensure costs have been incurred and review invoices and/or
receipts submitted prior to reimbursement for approval. If reimbursed costs are
deemed ineligible by HCD or HUD, the Subrecipient is responsible for repayment.
8. The CDBG-DR awarded funds must not result in a Duplication of Benefits (DOB).
9. The DR-Workforce Program cannot provide funding directly to individuals or For-
Profit Business Enterprises. No funds will be paid directly to individuals seeking job
training or Participant Supportive Services.
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10.Subrecipients have until January 31, 2026, to expend the DR-Workforce grant funds.
All services must be provided within the expenditure deadline and all performance
milestones provided within the Standard Agreement.
3.9. Program Outreach
HCD conducts technical assistance and outreach prior to and following the release of
the NOFA to ensure potential Applicants understand the application requirements,
award prioritization, and application process. The outreach includes a variety of
opportunities for local Jurisdictions and organizations to learn about the 2018 DR-
Workforce Program through webinars, resource guides for use of funds, and technical
assistance in submitting a NOFA response.
Aside from HCD's outreach to potential Subrecipients, during each Workforce Training
Program's implementation, Subrecipients shall be mindful of equitable access and
transparency to the public about the DR-Workforce Program. Subrecipients and
Training Operators must target information about participating in the Workforce Training
Programs to LMI Individuals impacted by the disaster ("potential beneficiaries") through
specific, accessible, and equitable marketing campaigns. Marketing and outreach
guidance must be developed to help target these populations which includes but is not
limited to �imited English Proficiency (�EP) compliance.
4. Program Requirements
4.1 Eligible Activities
a. Public Service Activities
1. Workforce training is an eligible Public Service activity in accordance with the
Housing and Community Development Act, as amended (HCDA) section 105(a)(8).
Workforce training includes programs that support workforce development,
apprenticeships, job placement, trade training, and other activities specific to
preparing individuals for employment.
The Workforce Training Programs must provide benefit within at least one Eligible
Disaster Impacted Area. All services, job training, and Participant Supportive
Services shall be provided at no cost to the income eligible trainee.
2. Participant Supportive Services is also an eligible Public Service activity. Participant
Supportive Services is a range of ancillary services offered to help trainees
successfully access and participate in a Workforce Training Program and support
gainful employment. Participant Supportive Services may be provided by either a
Partner, Subrecipient, or a Training Operator that has expertise in the services they
offer to help reduce barriers to participation in training and employment.
Examples of Participant Supportive Services include, but are not limited to:
• health and mental health care,
• transportation,
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• financialliteracy,
• assistance with securing personal identification,
• housing placement and stability,
• life skills development,
• assistance with childcare,
• parenting classes, and
• peer support and mentoring programs among others.
To meet HCD's goals of supporting successful Workforce Training Programs that are
accessible to trainees, Subrecipients are encouraged to provide Participant
Supportive Services either in-house or through partnerships whenever possible.
Depending on the anticipated needs of the trainees, Participant Supportive Services
can be delivered in a variety of ways to include, but not limited to on-site, mobile, or
virtual. Applicants must provide a written description in their applications as to how
they determined the type of Participant Supportive Services needed and a plan for
how the Participant Supportive Services will be provided to their program
participants.
b. Public Facilities Activities
HCD understands that a Subrecipient may need to acquire land or make improvements
to Public Facilities or infrastructure to bring their Workforce Training Programs to bear in
the community. Subrecipients are encouraged to leverage other federal, state, and local
funds for acquisition/leases and construction improvement activities but, if an Applicant
has no other source to pay for such activities, the DR-Workforce Program will consider
Public Facility supplemental activities for the DR-Workforce grant funding. These
activities include:
• Acquisition (including long-term lease)
• Improvements of Public Facilities, commercial, industrial, and privately owned
buildings
• Rehabilitation of Public Facilities, commercial, industrial, and privately owned
buildings
Applicants should consider whether their Public Facility acquisition and/or improvement
can be performed within the performance period. Any acquisition of a Public Facility will
require a deed restriction stating no change of use for five years, so the Facility will
have to be maintained as Public Facility for a full five years. Additionally, for long-term
ground leases, to ensure the HUD funding, for the specific program, is being used to
operate the program for which the application was submitted, long-term leases usually
must be paid up-front.
The DR-Workforce Program is a client-based program. For facility acquisition,
improvement, and/or rehabilitation to be eligible, the facility must be used for an eligible
workforce training and/or Participant Supportive Service program. Subrecipients
awarded funds for Public Facilities under this Program will be required to show that the
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Public Facility is being used for the intended Workforce Training Program by submitting
at least one activity report that demonstrates eligible use of the facility prior to the end of
the performance period, as identified in the Subrecipient's Standard Agreement.
4.2 Geographic Requirements
Subrecipient's Workforce Training Programs must directly impact or provide benefit
within an Eligible Disaster Impacted Area. Workforce Training Program applications
must demonstrate how their proposed Workforce Training Program provides a benefit to
support recovery in the 2018 Eligible Disaster Impacted Area.
a. Eligible Disaster Impacted Areas (Appendix A)
The map in Appendix A shows the five Eligible Disaster Impacted Areas, including the
counties of Butte, Lake, Shasta, Los Angeles, and Ventura.
In accordance with 85 FR 4681, at least 80 percent of funds must be spent in HUD
defined "Most Impacted and Distressed" (MID) areas, which includes Butte, Lake,
Shasta and �os Angeles counties, and up to 20 percent of the funds may be spent in
the "Disaster Declared" Impacted county of Ventura. To meet this requirement eligible
Public Services activities must be provided within the Eligible Disaster Impacted Areas
(EDIA) of: Butte, Lake, Los Angeles, Shasta, and Ventura or the public services must
benefit one of the EDIAs.
4.3 Eligible Applicants
HCD is using a Subrecipient model to deliver the Program funding. All Applicants
awarded DR-Workforce funds will enter into a Standard Agreement with HCD.
Eligible Applicants must provide eligible services within the Eligible Disaster
Impacted Areas.
a. Eligible Applicants include:
1. Jurisdictions (local city, town, or county governments)
2. Nonprofit Organizations
3. Postsecondary Educational Institutions (including career technical institutions)
4. �ocal Workforce Development Boards (LWDB)
The following entities are not eligible Subrecipients:
• Individuals
• For-Profit Business Enterprises
4.4 Eligible Applicant Partners
HCD encourages Applicants to create formal partnerships for regional collaboration and
increased program impact. Additionally, Applicants may want to collaborate with Partners
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for purpose of providing Participant Supportive Services. While Participant Supportive
Services are ancillary, they are essential to the success of Workforce Training Programs.
Participant Supportive Services are generally considered difficult for the Applicant to
provide without partnerships. Therefore, Applicants are encouraged to collaborate with
entities that have experience in the related service to help increase the chances of trainees'
success in training participation and/or job placement.
HCD requires all Subrecipients and/or their Partners to have a minimum of 3-years'
workforce training or related fields experience. Applicants must collect current licensing and
accreditations for Partner training providers to be summarized in their application. If
acquisition or construction activities are included in the proposed program, the Applicant
and/or Partner is required to have at least 1-year of experience with federal grants in
carrying out federally funded acquisition and/or construction.
Examples of entities Applicants may find desirable Partners for providing relevant Participant
Supportive Services include, but are not limited to:
• Other Eligible Applicants
• Tribal Entities
• Community Based Development Organizations
• Professional and Trade Associations
• Community colleges
• Schools and school districts
• Local and regional businesses
• State and local government agencies
• Medical providers
• Community based organizations
• Transportation authorities or agencies
• Other training, job placement, and apprenticeship programs
Partners providing Participant Supportive Services, other than the Subrecipient must be
engaged in a fully executed, written partnership agreement with the Subrecipient.
Applicants must provide documentation of a pending partnership (if partnership is not fully
executed) at the time of application and documentation of a formal executed partnership
agreement is required prior to an Applicant accepting an award.
The formal partnership is between the lead Applicant and its Partner(s). The Standard
Agreement will be between HCD and the lead Applicant with the lead Applicant being
wholly responsible for all terms and conditions of the Standard Agreement. Joint
applications will not be accepted. It is the lead Applicant's responsibility to adhere to the
executed written partnership agreement.
Partner Requirements:
• Must provide eligible public service activities to benefit the Eligible Disaster Impacted
Areas (EDIA) of Butte, Lake, Shasta, Ventura, or Los Angeles.
167
• Not be debarred or suspended or excluded from participation in Federal assistance
programs.
• Demonstrate capacity and experience to provide the proposed services.
• Partners cannot make profit. Costs must be allowable (2 CFR 200.403), reasonable
(2 CFR 200.404), and allocable (2 CFR 200.405) to meet CDBG-DR cost principals.
Partners must meet the eligibility requirements and qualifications of a Partner acting as a
training operator or participant supportive service provider.
Applicants cannot receive a Standard Agreement for a project with a Partner unless the
Applicant meets the following four conditions:
1. The Applicant provides documentation, including an organizational chart, that
shows Applicant and the Partner has capacity to administer the grant and comply
with all terms and conditions for itself and all Partners included.
2. The Applicant provides a written monitoring plan of the Partner for the proposed
project(s). The monitoring plan must demonstrate that the Applicant has sufficient
understanding of the Program requirements, the applicable federal and state
regulations, and the capacity to monitor the work of its Partner(s).
3. The Applicant provides the formal executed agreement between the Applicant
and the Partner. The written partnership agreement must at minimum outline the
role, compensation method, scope of work, timelines, milestones, and goals that
support the evidence of successful workforce training participation and/or job
placement.
4. For Applications with Tribal Entity Partners: In addition to the partnership
agreement, the Authorizing Resolution for Tribal Governments, Appendix E-3 of
this manual, must also be adopted, signed, and included with the Application to
ensure Tribal consent has been given. The Tribal Entity's bylaws, or appropriate
governing documents, must also be provided at the time of application. If the
governing documents of the organization are not reflective of the current board
makeup, the Applicant/Requestor must provide an explanation of the
discrepancy in the application.
It is acceptable for Partners to join a program after the Applicant becomes a
Subrecipient and has a CDBG-DR award, but HCD may not provide additional funding.
The Subrecipient will need to work out funding arrangements separate from the CDBG-
DR grant if the partnership was not approved as part of the original application during
the NOFA process. Moreover, HCD must approve new partners and will be held to the
same standard as if submitted at time of application (submit all required documents and
meet application requirements) and HCD may deny award in its full discretion.
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4.5. National Objective Requirement
In accordance with 24 CFR 570.208, Section 104(b)(3) of the HCDA, and as further
outlined within the waivers and alternative requirements in applicable Federal Register
Notices, namely 85 FR 4681, all CDBG-DR funded activities must satisfy a CDBG-DR
National Objective. Subrecipients must demonstrate that funded activities meet HUD's
�MI National Objective.
a �ow- and Moderate- Income Clientele (�MC) category
The awarded Workforce Training Programs must meet requirements for HUD's LMI
National Objective by utilizing the Low- and Moderate- Income Clientele (�MC)
category.
To ensure Subrecipient's meet HUD's LMC National Objective threshold, HCD has set a
higher �MC threshold for the DR-Workforce Program. HCD's objective is for the DR-
Workforce Program's Subrecipients to serve a minimum of 85 percent LMI individuals.
Therefore, HCD requires Subrecipients to adopt an LMI training participant goal of 85-
100 percent to ensure compliance with this objective.
To qualify under the LMC category, Subrecipients must:
1. Require documentation on each trainee's family size and annual income to
verify that at least 85 percent of the Beneficiaries are LMI.
2. Retain data records showing the trainee's family size and annual income of
each person receiving the benefit.
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Subrecipients should keep in mind that trainees that do not complete the training
program course will not count as meeting the LMC national objective thus it is
imperative that Subrecipients keep a log of the active trainees and the ratio of
active/completed LMI to non-LMI trainees. Subrecipients that do not meet the 85
percent minimum LMC threshold will be out of compliance with their Standard
Agreement and are required to submit documentation to show their efforts to recruit
and serve LMI Individuals. Subrecipients that do not meet the HUD statutory 51
percent LMI participation will not be reimbursed with CDBG-DR funds and are at
risk of recapture of previously reimbursed CDBG-DR funds. Thus, HCD setting a
more restrictive LMI participation threshold of 85-100 percent for the DR-Workforce
Program.
b. National Objective Required Documentation
Subrecipients must document how CDBG-DR expenditures benefit LMI Clientele. The
Subrecipient must use the �16� i���r�� I�r�i�� (https:llwww.hcd.ca.gov/grants-and-
funding/income-limits/state-and-federal-income-rent-and-loan-value-limits) that are in
effect at the time of the review to determine income eligibility for participating trainees.
Subrecipients are expected to maintain clear and accurate records of trainees'
169
information to show how the HUD National Objective is met and how the HCD goal of at
least 85 percent �MI is met or was attempted. More detailed guidance to determine
trainee's LMI eligibility is provided below.
HUD's income limits are published and updated annually on their website at
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c. LMI Eligibility Determination
Subrecipient's Training Operators must collect a Self-Certification of Annual Income Form,
Appendix B, or a comparable form, from each training participant to determine income
eligibility.
�ow-income persons are individuals whose total annual family income does not exceed
80% of the area median family income based on family size. Total Family Annual Income is
the amount of verifiable income anticipated to be received over the next 12 months.
Additional expected sources of income and the amount expected during the period
participating in the CDBG-DR funded activity must be included in this calculation of annual
family income. Types of income to be included are wages, tips, self-employment income,
interesfiJdividends, SSI or other public assistance, social security or other income received
on a regular basis such as VA payments, retirement benefits, unemployment
compensation, etc. Beneficiaries must be determined to be income eligible at the time
assistance is provided. Beneficiary must be recertified if assistance is not provided within
12 months of the initial income certification. For further information see Appendix B.
1.Income Verification Process
HCD recommends that Subrecipients request source documentation for at least five
percent of the training participant's income self-certification for accuracy. To sample five
percent of the training participant's income claim, Subrecipients may use the Income
Verification Packet in Appendix C to collect detailed income information and supporting
documentation from the training participants. The Income Verification Packet along with the
instructions on how to use it are provided in the Program solicitation files.
Training participants that are not willing to verify income, in a manner consistent with
federal or state regulations either by self-certification or a complete income verification
review, will be presumed to be over the LMI threshold and will not count toward HUD's LMI
requirement of 51 percent, or the Program minimum threshold of 85 percent. Moreover,
participants that are not verified as LMI are not eligible for free workforce training services
or Participant Support Services if those services are not already provided to every
participant in the relevant Workforce Training Program.
It is critical for compliance that Subrecipients and their Training Operators, if applicable,
collect the correct income documentation from training participants, but it shall not be a
barrier to the Beneficiary's participation if the Beneficiary struggles to provide the
information or to understand the request. As such, Subrecipients are reminded to utilize
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their language access plans, to anticipate barriers, and develop strategies around
overcoming those barriers, and to work with Partners, if applicable, who can provide
relevant Participant Supportive Services, such as those that may help training participants
overcome challenges with documentation of identity or income to lower barriers to
participation.
4.6. Eligible Trainee/Beneficiary
By nature of the National Objective, Workforce Training Programs must primarily serve
LMI Individuals. Therefore, Training Operators should focus their outreach efforts to target
�MI Individuals. DR-Workforce Applicants must also elaborate in their outreach and
marketing plan how sensitive information (i.e., family income and addresses) from
trainees will be collected, tracked, maintained, and protected to demonstrate compliance
with the 85 percent LMI trainee participation requirement.
4.7. Tie-Back to Disasters
Workforce Training Programs supported by the DR-Workforce Program must tie-back to
the 2018 disasters. Workforce Training Program applications must demonstrate how the
job training supports disaster recovery through social and economic recovery needs in
the Eligible Disaster Impacted Areas from the following federally declared disasters:
• DR-4382 California Wildfires and High Winds (July 23, 2018 — September 19,
2018)
• DR-4407 California Wildfires (November 08, 2018 — November 25, 2018)
The disaster tie-back must clearly show how the proposed Workforce Training Program
will address impacts from the applicable disaster on the workforce and the local or
regional economy. Tie-back should describe how the program will help improve the
community's economic stability and provide opportunities for Low-and Moderate- Income
Individuals. The following types of workforce training opportunities may be considered
related to disaster recovery, but the Applicant is expected to make a case for the
connection of any training that is proposed in the application:
• Construction trades (includes labor and/or licensing)
• Apprenticeships
• Heavy Equipment Operators
• Wildland and Forestry Fire Training
• Ecological Restoration Training
• Forest Restoration Training
• Ecological and Structural Hardening Training
• Arborist Training
• Modular Home and Mobile Home Construction Training Programs
• Enhanced Resiliency Training Programs
• Inspectors
• Code Enforcement
• Permit Technicians
171
• Clerical (i.e., support staff to business owners)
• Healthcare
• And other job classifications that support recovery efforts from the 2018 wildfire
disasters
4.8. Budget Considerations
Subrecipients will operate a Workforce Training Program based on their final budgets
submitted during the NOFA process in Grants Network, including the total activity
budget and CDBG-DR budget. HCD provides a Total Activity Budget Template (located
in the solicitation "files" tab in Grants Network) that Applicants use at the time of
application to estimate actual costs for all line items that are part of the respective
Workforce Training Program, regardless of funding source including the line-items that
will be funded from the 2018 CDBG-DR grant. The CDBG-DR budget shall only include
eligible CDBG-DR costs which are considered for reimbursement by the HCD as part of
the award during the NOFA Application process.
HCD reimburses eligible costs that meet the federal cost principles of being allocable,
necessary, and reasonable, as defined in 2 CFR 200.404. A cost is reasonable if, in its
nature and amount, it does not exceed that which would be incurred by a prudent
person under the circumstances prevailing at the time the decision was made to incur
the cost. Prior to an award, HCD reviews the budgets submitted by the Applicant and
will reject costs for further review that do not conform with the cost principles
requirements stated above.
While HCD is not reimbursing Subrecipients based on a per trainee basis, Training
Operators should have an understanding, based on their budget, of the estimated cost
per student to operate the training program. See Section 6.7 Disbursement of Funds for
details on documentation required for reimbursement of program costs.
4.9. Eligible Activity Costs
Activity Costs can be identified specifically with a particular cost objective and directly
assigned to such activities relatively easily with a high degree of accuracy. Costs incurred
for the same purpose in like circumstances must be treated as either direct or indirect costs:
• Indirect Costs are necessary cost for the overall operation of the CDBG-DR grantee
or Subrecipient. These costs may not be directly related to the any particular
program activity. Indirect costs are incurred for a common or joint purpose benefiting
more than one cost objective and are not readily assignable to that cost objective.
• Direct Costs are those costs that identify specifically with the CDBG-DR funded
program or project and are required for the implementation of the Workforce Training
Program or project. Direct costs can be identified with a particular final cost objective.
Each CDBG-DR eligible activity has associated costs. The following section provides
further details on the most common eligible costs for each eligible activity permitted in
the DR-Workforce Program.
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4.10. Types of Eligible Activity Costs
a. Public Service Eligible Activity Costs
The DR-Workforce Program allows Public Service activities for job training and
Participant Supportive Services to LMI Individuals.
Eligible Public Service Activity Costs may include, but are not limited to:
• Workforce training labor (training, instruction, apprenticeships, on the job training
vouchers and/or certification of trainees).
• Career services, including job readiness and job placement services.
• Participant Supportive Services.
• Materials, supplies, software, and instructional materials for training and
educational purposes determined necessary for workforce training activities. All
purchased materials and supplies will need to be acquired through proper
procurement procedures compliant with 2 CFR 200.
• Stipend on behalf of persons participating in a Workforce Training Program to
defray out of pocket costs trainees incur while attending job training such as
needed equipment including required workwear. (See point below under
ineligible costs. Some costs are eligible for three consecutive months only and
must be paid directly to the service provider on behalf of the program trainee.)
• Operation and maintenance of the portion of a facility in which the Public Service
is located, includes lease of a facility, equipment, utilities, and other property
needed to deliver job training and other Participant Supportive Services.
• Trainee outreach and education campaigns to increase participation.
• Workforce Training Program instruction.
• Staff time for job training activities, including:
o Coordination, collaboration, oversight, and program management
o Quality Assessments/Quality Control and review of deliverables
o Monitoring, reporting, invoicing, and evaluation
o Outreach and coordination with citizens and stakeholders; and
o Coordination, compilation, development, or analysis of new or existing data
and studies
• Certain moveable property, software, and other indirect costs.4
• Equipment and software necessary to conduct the activity.
• Vendor activities necessary to deliver job training activities.
4 Indirect costs are those costs incurred for a common orjoint purpose benefitting more than one cost
objective,and not readily assignable to the cost objectives specifically benefitted,without effort
disproportionate to the results achieved.2 CFR Part 200.414 and 200.416.
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b. Public Facilities Eligible Activity Costs
The DR-Workforce Program allows Public Facilities activities for acquisition, site
improvements, or rehabilitation of Public Facilities (except for buildings for the general
conduct of government), commercial, industrial, and private owned buildings.
Eligible Public Facility Activity Costs may include, but are not limited to:
• Purchase price of real property that will be used for providing Workforce Training
Program andlor Participant Supportive Services. Including all costs associated
with pre-purchase activities such as appraisals, title work, and URA compliance.
• Construction costs associated with rehabilitating or adding improvements to a
Public Facility, commercial, industrial, or privately owned building that will be
used for providing Workforce Training Program and/or Participant Supportive
Services. Including costs associated with pre-construction activities such as
design and engineering, general conditions, and labor compliance
implementation (i.e., Davis Bacon and Section 3).
• Utility improvements by a local government Subrecipient to a project that will
provide workforce training activities.
• Site improvements to an area that will be used for workforce training activities but
where no building exists. (i.e., a site for delivery of mobile training services).
• Acquisition of real property and related costs.
• Engineering or architectural professional services.
• Rehabilitation of buildings and improvements (including the reconstruction or
rehabilitation of privately owned properties and including the renovation of closed
school buildings).
• Construction costs for facility improvements.
• Completion of Environmental Review.
• Remediation of environmental contamination.
CDBG-DR funds are only available to reimburse for Public Facility Activity Costs if the
Applicant can demonstrate budgeted costs that are necessary to provide for a physical
facility location in one of the five Eligible Disaster Impacted Areas to carry out the job
training and Participant Supportive Services. Applicants are encouraged to leverage
other funding sources to cover the facility acquisition or construction costs.
Subrecipients who are awarded funding and intend to carry out acquisition or
construction activities are expected to be familiar with and comply with the following
federal regulations, as applicable:
• Davis Bacon and related Acts for construction contracts funded by CDBG-DR
funds that exceed $2,000
• Section 3 of the HUD Act of 1968, Final RuleS
• Uniform Relocation Act and Section 104(d)6
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174
4.11. Activity Delivery Costs
Activity Delivery Costs (ADCs) are a subset of Activity Costs that must comply with ����
prir��i���� and must be accounted for separately but within the associated CDBG-DR
budget. Activity Delivery Costs (ADCs) are allowable costs incurred by Subrecipients to
implement ("carry out") specific CDBG-DR activities. ADCs are costs incurred for the
implementation, management, or oversight of an activity. Common examples of ADCs
include the cost of staff directly implementing the activity or supplies and equipment
allowable and necessary for successful completion of the activity. Reasonable ADCs are
eligible as authorized under 24 CFR 570.201-570.204.
a. An ADC must be:
• Allocable, allowable, and reasonable to a CDBG-DR assisted activity,
• Meet a National Objective, and
• Meet all other DR-Workforce Program requirements.
4.12. Types of Activity Delivery Costs (ADCs)
a. Activity Delivery Costs in Public Facility Activities:
The ADCs cover the costs of staff directly carrying out the activity in addition to equipment
and supplies that are necessary for successful completion of the activity. Reasonable ADCs
are eligible as authorized under 24 CFR 570.201-570.204. Note, ADCs are a subset of
program Activity Costs and must be accounted for separately but within the associated
CDBG-DR activity budget.
b. Examples of Eligible DR-Workforce Public Facility/Construction ADCs:
• Training applicant intake/eligibility screening.
• Staff costs to administer/provide a Workforce Training Program.
• Filing cabinets used for filing applications for CDBG-DR assistance.
• Engineering/design/architecture services for a project.
• Leased office space and related utility costs for delivering a single program, if not
included in indirect costs. Be careful — not usually allowed to determine this based
on simple pro-ration of all costs/space.
• Travel costs to sites for job training purposes (CDBG-DR funds may only be used
for travel costs related to the specific eligible CDBG-DR activities).
c. Activity Delivery Costs in Public Service Activities:
Unlike the Public Facility component of the DR-Workforce Program, in Public Service
activities, ADCs are easily confused with the costs to provide the Public Service, also
175
known as Activity Costs which are described in Section 4.90.a Public Service Eligible
Activity Costs. Staff time and supplies/materials for application intake are costs to
implement the Public Service and are therefore Activity Costs, not ADCs. Such costs are
treated just like the labor costs and building materials in a Public Facility construction
activity.
For example, if a Subrecipient utilizes a contracted entity/Partner to implement workforce
training and/or Participant Supportive Services, 100 percent of the contracted entity's cost
are Activity Costs. The Subrecipient, however, itself could incur eligible ADCs related to the
following types of activities:
• Subgrantee(s) selection (i.e., NOFA or procurement) and development and
execution of written agreements.
• General oversight and program management of Partners/entities.
• Staff time spent monitoring and training the Partners/entities.
4.13. Ineligible Costs
HCD may amend this list at any time to include additional ineligible costs:
• Income payments, including trainee wages, housing costs, or stipends.
o Income payments are payments to an individual or family, which are used to
provide basic services such as food, shelter (including payment for rent,
mortgage, and/or utilities) or clothing (with the exclusion of wearable materials
and supplies related to the workforce training activities) that extend beyond
three consecutive months and are not paid directly to the service provider on
behalf of the program trainee.
• Continuous subsistence payments or non-emergency payments for more than 3
consecutive months, such as ongoing rent subsidies or heating bills.
• Direct payments to individuals (payments must go directly to service providers).
• Immovable equipment purchase, lease, or maintenance.
• Political or religious activities.
• Lobbying activities.
• Entertainment, including amusement, diversion and social activities, food and
beverages associated with training, and other entertainment related personal
activities.
• Costs associated with preparation of the grant application.
• Costs incurred prior to the date of the execution of a Standard Agreement.
• Travel not associated with the Workforce Training Program.
• Donations and contributions, including cash, services, or property.
• Fundraising activities.
• Investments in instruments or for the sole purpose of a return on investment.
• Expenditure of funds on activities that do not benefit the Eligible Disaster Impacted
Areas.
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• Any costs determined as unallowable or ineligible pursuant to applicable state or
federal laws or regulation, or guidance from HUD, HCD, or any applicable state or
federal agency.
• Funding for activities already provided by a city or state, ongoing funding for
municipal services.
• Purchase of construction equipment to use for facility improvements.
• Furnishings and other personal items.
• New construction.
• Planning costs, that are not associated with proposed program or project set-up.
a. Repayment
If CDBG-DR funds reimburse ineligible costs or activities, the total amount of CDBG-DR
funds expended on ineligible costs must be repaid in full (activity, activity delivery andlor
administrative funds). HCD will return the funds to the Subrecipient for use for eligible
activities if the Standard Agreement is still in effect. If the Standard Agreement has
expired, HCD returns funds to the CDBG-DR grant to redistribute if the CDBG-DR grant
is still active. If the CDBG-DR grant is near closeout and amendments or additional
activities are no longer allowed, HCD submits options for use of the returned funds to
HUD to determine the appropriate action.
4.14. Subrecipient Requirements
HCD is using a Subrecipient model to deliver the Program funding. All Applicants
awarded funds will enter into a Standard Agreement with HCD and must provide eligible
services within the Eligible Disaster Impacted Areas.
All CDBG-DR funded Workforce Training Programs must address the perFormance
milestones defined in Exhibit A Section 5 of the Standard Agreement, a copy of said
Agreement can be found in the solicitation "files" tab in Grants Network System. The
Applicant must submit a program schedule that clearly demonstrates compliance with
each of those performance milestones. HCD recommends copying each performance
milestone from the Standard Agreement and incorporating into Applicant's program
schedule. Performance milestones generally cover such things as completion date of
environment review, commencement of the Workforce Training Program, timely
expenditure of funds, timely service to beneficiaries, and expenditure deadline. The
expenditure deadline for this Program is January 31, 2026, as provided in the Standard
Agreement.
5. CDBG-DR and Cross-Cutting Federal Requirements
HCD and its Subrecipients must comply with all applicable federal regulations and laws,
including but not limited to the identified Cross-Cutting Federal Requirements below.
Further, all DR-Workforce projects must comply with any and all applicable State of
California, and locally adopted codes, regulations, and ordinances. This section
provides a summary of the significant and applicable CDBG-DR and Cross-Cutting
Requirements for all DR-Workforce activities.
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5.1. Capacity to Deliver Services
Applicant must identify the personnel or organizations who will perform the proposed
services, such as trainings or Participant Supportive Services. If funding for such services
is being sought through this Program, the Applicant must also indicate if they are in-house
staff or if contracted personnel are being, or will need to be, procured.
HCD evaluates the qualifications and experience (if the staff are already identified) to
confirm that Applicants have the capacity to deliver the services for which funding is being
requested. HCD evaluation follows the eligibility criteria that Applicant and/or Partner
must have at least 3-years of experience with Workforce Training Programs.
5.2. �imited English Proficiency (�EP)
In accordance with Title VI of the Civil Rights Act of 1964, all programs and operations
of entities that receive financial assistance from the federal government, including but
not limited to state agencies, local agencies, and for-profit and Nonprofit entities (such
as Subrecipients in the DR-Workforce Program), must comply with the Title VI
requirements.
Subrecipients are required to make reasonable efforts to provide language assistance
to ensure meaningful access for LEP persons. To do this, the Subrecipient shall:
• Conduct a four-factor analysis,
• Develop a �anguage Access Plan (�AP), and
• Provide appropriate language assistance.
Instructions about how to comply with the LEP Requirements, as provided in Appendix
D-1, and an LAP Template is provided in Appendix D-2.
5.3. Duplication of Benefits
Federal disaster law prohibits the provision of federal assistance in excess of need.
Before making a DR-Workforce award and reimbursing Activity Costs with CDBG-DR
assistance, HCD must verify that the assistance will not cause a Duplication of Benefits
(DOB). A DOB occurs when financial assistance is received from another source that is
provided for the same purpose as the CDBG-DR funds. Potential sources include local,
state, federal, or philanthropic funding received to address the Workforce Training
Program activities. Failure to provide full disclosure of all assistance received results in
recapture of funds for those amounts that are determined to be duplicative.
CDBG-DR funding is subject to compliance with the Robert T. Stafford Disaster Relief
and Emergency Assistance Act (the "Stafford Act"), including rules related to DOB.
Federal Register notices governing CDBG-DR awards impose these DOB requirements
on grantees. In DR-Workforce, HCD will ensure that the CDBG-DR grant award assists
only to the extent that a disaster recovery need has not been fully met. Federal sources
of recovery funding should also only be made available after all other forms of disaster
assistance have been exhausted.
178
HCD will perform a DOB analysis of each Eligible Applicant prior to executing a
Standard Agreement to check for other sources of funding made available for the same
purpose. By way of an Applicant's response to the DR-Workforce NOFA and later by
entering a Standard Agreement with HCD, Applicants confirm that HCD will be notified
of a potential DOB throughout implementation, by accounting for any funds that have
been provided to them for the same purpose. Funds or services received by a
Subrecipient are not considered a DOB if the funds were provided for a different
purpose.
5.4. Duplication of Benefits Verification
a. DR-Workforce Applicant
Funding from other funding sources is verified through Applicant provided information.
Applicants are required to provide a total activity budget requesting disclosure of other
funding sources, support documentation, including award commitment letters, declined
letters and other documentation supporting the amount, and uses of funding received
for administering Public Services related to the 2018 disaster events. Along with the
total activity budget, Applicants must also complete a DOB Affidavit (located in the
solicitation "files" tab in Grants Network System).
5.5. Section 3 of the HUD Act of 1968'
Section 3 of the Housing and Urban Development Act of 1968 (Section 3), as amended,
requires that economic opportunities generated by CDBG-DR funds be targeted toward
Section 3 residents. Section 3 eligible residents are low- and very low-income persons,
particularly those who live or reside in public/government assisted housing. Section 3
compliance and reporting applies to Subrecipients utilizing CDBG-DR funding for
housing or other public construction activities (i.e., Public Facilities), and does not apply
to Subrecipient activities that are exclusively for Public Services. For those
Subrecipients that Section 3 does apply, which could only be those performing eligible
Public Facilities activities, to the greatest extent feasible, they are to provide training
and employment opportunities to lower income residents and contract opportunities to
businesses in the project area.
More specifically Section 3 requirements are triggered when Public Facility construction
related activities assisted with DR-Workforce funds are in excess of$200,000. When
triggered, best efforts must be made to extend Section 3 opportunities to verified
Section 3 residents and businesses for construction related activities. The Subrecipient
must meet these minimum numeric goals: (1) 25 percent of the total hours worked on a
Section 3 project must be worked by Section 3 workers; and (2) five percent of the total
hours worked on a Section 3 project must be worked by Targeted Section 3 workers.
'S�ction 3(�uidebezcak: F�nal R�I�-t-iISD Exch�rr��
179
All outreach for and solicitation of opportunities related to the triggering activities must
be documented.
The Subrecipient and Subrecipient's Partners shall comply with Section 3 and
implementing regulation at 24 CFR Part 75. The responsibilities outlined in 24 CFR Part
75.19 include:
Implementing procedures designed to notify Section 3 workers about training and
employment opportunities generated by Section 3 covered assistance and Section 3
business concerns about contracting opportunities generated by Section 3 covered
assistance.
Notifying potential Contractors for Section 3 covered projects of the requirement of Part
75, Subpart C and incorporating the Section 3 Clause set forth below in all solicitations
and contracts.
a. Section 3 Clause
The work to be performed under this contract is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12
U.S.C. 1701 u (Section 3). The purpose of Section 3 is to ensure that employment
and other economic opportunities generated by HUD assistance or HUD-assisted
projects covered by Section 3, shall, to the greatest extent feasible, be directed
to low- and very low-income persons, particularly persons who are recipients of
HUD assistance for housing.
The parties to this contract agree to comply with HUD's regulations in 24 CFR.
Part 75, which implement Section 3. As evidenced by their execution of this
contract, the parties to this contract certify that they are under no contractual or
other impediment that would prevent them from complying with the Part 75
regulations.
The Contractor agrees to send to each labor organization or representative of
workers with which the Contractor has a collective bargaining agreement or other
understanding, if any, a notice advising the labor organization or workers'
representative of the Contractor's commitments under this Section 3 clause and
will post copies of the notice in conspicuous places at the work site where both
employees and applicants for training and employment positions can see the
notice. The notice shall describe the Section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; the name and location of the
person(s) taking applications for each of the positions; and the anticipated date
the work shall begin.
The Contractor agrees to include this Section 3 clause in every subcontract
subject to compliance with regulations in 24 CFR Part 75 and agrees to take
appropriate action, as provided in an applicable provision of the subcontract or in
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this Section 3 clause, upon a finding that the subcontractor is in violation of the
regulations in 24 CFR Part 75. The Contractor will not subcontract with any
subcontractor where the Contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR Part 75.
The Contractor acknowledges that Subrecipients, Contractors, and
subcontractors are required to meet the employment, training, and contraction
requirements of 24 CFR 75.19, regardless of whether Section 3 language is
included in recipient or Subrecipient agreements, program regulatory
agreements, or contracts.
The Contractor will certify that any vacant employment positions, including
training positions, that are filled (1) after the Contractor is selected but before the
contract is executed, and (2) with persons other than those to whom the
regulations of 24 CFR Part 75 require employment opportunities to be directed,
were not filled to circumvent the Contractor's obligations under 24 CFR Part 75.
Noncompliance with HUD's regulations in 24 CFR Part 75 may result in
sanctions, termination of this contract for default, and debarment or suspension
from future HUD assisted contracts.
The Contractor agrees to submit, and shall require its subcontractors to submit to
them, quarterly reports detailing the total number of labor hours worked on the
Section 3 Project, the total number of labor hours worked by Section 3 Workers,
and the total number of hours worked by Targeted Section 3 Workers, and any
affirmative efforts made during the quarter to direct hiring efforts to low- and very
low-income persons, particularly persons who are Section 3 workers and
Targeted Section 3 workers.
The Project Completion Report shall also include a Section 3 Summary Report of the
total number of labor hours worked by all Contractors and subcontractors, the total
number of labor hours worked by Section 3 workers, and the total number of labor hours
worked by Targeted Section 3 workers, as required pursuant to 24 CFR 75.25(a). In the
event that the number of Section 3 worker labor hours divided by the total labor hours
worked by all workers on a Section 3 project does not meet or exceed HUD's Twenty-
five percent standard, and/or that the number of Section 3 targeted worker labor hours
divided by the total labor hours worked by all workers on a Section 3 project does not
meet or exceed HUD's Five percent standard, Subrecipient shall provide additional
reporting on the qualitative nature of its activities and those its Contractors and
subcontractors pursued, as defined at 24 CFR 75.25(b). The standards for hours
worked by Section 3 Workers and Targeted Section 3 Workers are subject to change by
HUD as published in the Federal Register.
DR-Workforce Program projects are required to meet Section 3 requirements as shown
above. Section 3 goals and objectives are set depending on the date of completion of
each project and project bid dates. HCD staff ensures that Section 3 objectives are
181
addressed through direct technical assistance with Subrecipients and file reviews of
projects.
HCD requires the following actions of all Subrecipients to ensure compliance with
Section 3:
• Prepare and utilize a Section 3 Plan,
• Designate a Section 3 Coordinator,
• Take affirmative steps to follow the Section 3 Plan and document those efforts,
and
• Include the Section 3 C/ause and the Contractor Certification of Efforts to fully
comply with employment and training provision of Section 3 in any bid packets
for contracts on CDBG-DR projects. Notify all bidders that adherence to the
recipient's Section 3 Plan is required for contracts and sub-contracts in excess of
$200,000.
HCD has Section 3 training for Subrecipients available on our website at: �?i������ �r�r�fi
�c�rr���i�fr��ic�rs � �� c�r�i� ��lif�rr�i� �� �rtrrr��r�� c�f h�ca�s��r� �r�d �c�rr�rr��r��t
I����Isa�a��r�t under Subrecipient Training.
5.6. Supplanting Funds
CDBG-DR funds are intended to fill a gap in an eligible Workforce Training Program
budget that would not otherwise be filled by other sources. CDBG-DR funds may not
supplant other federal, state, or local funds. The NOFA application must document that
the CDBG-DR funds if awarded are above and beyond any annual appropriations that
are provided for the same purpose. Once Program funds are awarded, the Subrecipient
will continue to document that funds expended on workforce training are above and
beyond any other funding available through other sources for the same purpose,
including any funding available through the Workforce Innovation and Opportunity Act,
the Wagner-Peyser Act, and/or other federal, state, or local funding. Supplanting of
funds is subject to recapture as stated below. Supplanting of funds is treated as a
Duplication of Benefits (DOB), as well as fraud, waste, and abuse.
5.7. Cost Reasonableness
HCD reimburses for eligible costs that are reasonable, as defined in 2 CFR §200.404. A
cost is reasonable if, in its nature and amount, it does not exceed that which would be
incurred by a prudent individual under the circumstances prevailing at the time the
decision was made to incur the cost. HCD may choose to determine standard
reasonable costs for the reimbursement of specific costs under this grant and to deny
costs that are determined to not conform with cost reasonableness.
5.8. Recapture
HCD is responsible for ensuring that the CDBG-DR funds awarded by HUD comply with
all federal, state, and local requirements. In situations where funds are disbursed to
Subrecipients s and later determined to be ineligible for assistance or are used for
182
ineligible activities, a Subrecipient may be required to repay all, or a portion of the funds
received. The reasons for recapture include, but are not limited to, the following:
• Subrecipient does not comply with the terms of the Standard Agreement.
• A Subrecipient withdraws from the DR-Workforce Program prior to completion of
the program and/or fails to meet a National Objective.
• A Workforce Training Program does not meet the DR-Workforce Program
requirements.
• Program funds are found to be used for an ineligible activity or cost.
• A Subrecipient receives assistance for the same purpose as the CDBG-DR
funded Workforce Training Program, including, but not limited to, other federal,
state, or philanthropic funding.
• Funds are remaining after the Workforce Training Program is completed, the
expenditure deadline has passed, or the Standard Agreement has expired.
The method to recapture funds and the timeframe for doing so are determined on an
individual program basis. However, the recapture method and timeframe are consistent
with 2 CFR part 200 and other applicable cost principles. Complete recapture provisions
are included in the Standard Agreement Exhibit 8, Section 7 and must also be included
in any agreements between the Subrecipient and other parties.
5.9. Environmental Review
An Environmental Review must be performed prior to federal funds being committed or
disbursed by HCD and Subrecipients. The Environmental Review shall document
compliance with 24 CFR Part 58, National Environmental Policy Act (NEPA), and all
related laws, authorities, and executive orders. For DR-Workforce, each Subrecipient is
responsible for completing Environmental Reviews of all programs and projects and
must submit complete Environmental Review Records to HCD, the Responsible Entity,
to grant the authority to use grant funds. Pursuant to 83 FRN 40314, HCD may accept
another federal agency's Environmental Review. Subrecipients are also responsible for
ensuring compliance with California Environmental Quality Act (CEQA), including the
submission or designation of applicable waivers to the CEQA Clearinghouse with a
copy to HCD. No work may start on a proposed Workforce Training Program, project, or
proposed site acquisition, if applicable, before both the federal and state Environmental
Review processes are completed, even if that work/acquisition is being done using non-
federal funds. The DR-Workforce Program does not reimburse projects that have been
determined to have a Finding of Significant Impact (FOSI).
Subsequent to submission of an application by a Subrecipient for the use of DR-
Workforce funds, there can be no choice-limiting actions on the part of the
Subrecipient until environmental clearance is received in the form of an Authority to Use
Grant Funds (ATUGF) or environmental clearance letter issued by HCD. The concept of
prohibiting choice-limiting actions is to prevent the Subrecipient from investing in a
project before all necessary environmental clearances are obtained. Market studies,
environmental studies, plan development, engineering or design costs, inspections and
tests are not considered "choice-limiting" actions. Choice-limiting actions are defined
183
as any activity that would have an adverse environmental impact or limit the choice of
reasonable alternatives, such as acquisition, construction, demolition of buildings or
infrastructure, or rehabilitation or reconstruction of buildings or infrastructure. Per 24
CFR Part 58.22, failure to comply with the prohibition against committing funds or taking
physical action (using either HUD funds or non-HUD funds) before the completion of the
Environmental Review process could result in loss of HUD assistance, cancellation of
the Workforce Training Program or project, reimbursement by Subrecipient to HCD for
the amount expended, or suspension of the disbursement of funds for the affected
activity.
a. Environmental Review Procedures
An Environmental Review, that complies with NEPA, must be completed before
CDBG-DR funds are expended.
1. For applications that propose only Public Services activities, the Applicant must
submit Environmental Review Record (ERR) and Request for Release of Funds
(RROF), if applicable, to HCD for review at the time of submitting an application.
For Applicants proposing to conduct Public Facility activities, then the
Environmental Review process must commence within one month of the
effective date of the Standard Agreement. If the Subrecipient wants to use DR-
Workforce activity delivery funds to complete the Environmental Review after an
award but prior to issuance of the related Standard Agreement, the Subrecipient
must notify NCD of their intentions in writing prior to expending any funds and
obtain HCD authorization to incur costs. If activity delivery funds will not be
expended until after the Standard Agreement is issued, a written request is not
necessary.
2. Upon receipt, review, and approval of a completed ERR, HCD provides the
Subrecipient with an ATUGF, if applicable, or environmental clearance letter.
3. Upon receipt of the ATUGF or environmental clearance letter and NTP, the
Subrecipient may incur project costs and draw down funds.
4. For all projects, Subrecipients are responsible for ensuring that DR-Workforce
projects are in compliance with CEQA requirements and obtain all necessary
local and state permits.
b. Flood Insurance and Floodplain Elevation Requirements
The Subrecipient shall comply with the requirements of the Flood Disaster Protection
Act of 1973 (42 U.S.C. 4001). The Subrecipient shall assure that for activities located in
an area identified by FEMA as having special flood hazards, that flood insurance under
the National Flood Insurance Program is obtained and maintained as a condition of
financial assistance for acquisition or construction purposes (including rehabilitation).
Subrecipients must comply with the national floodplain elevation standards for new
construction, repair of substantially damaged structures, or substantial improvements to
Public Facilities in flood hazard areas. All structures designed for Public Facilities use
184
within a special flood hazard area (SFHA), or one percent annual chance, floodplain will
be elevated with the lowest floor at least two feet above the base flood elevation level
and comply with the requirements of 83 FR 5850 and 83 FR 5861.
5.10.Conflicts of Interest
Conflicts of interest between covered persons (e.g., Eligible Applicants, Subrecipients,
program administrator, Contractors, or program staff) and other parties are strictly
prohibited by federal law. A "covered person" is an employee, agent, consultant, officer,
or elected official or appointed official of the State, or of a unit of general local
government, or any designated public agencies, or recipients that are receiving CDBG-
DR funds. Generally, no person who is a covered person, and who exercises or has
exercised any functions or responsibilities with respect to CDBG-DR activities and who
are in a position to participate in a decision making process or gain inside information
with regard to such activities, may obtain a financial interest or benefit from the activity,
or have an interest in any contract, subcontract or agreement with respect thereto, or
the proceeds thereunder, either for themselves or those with whom they have family or
business ties, during their tenure or for one year thereafter.
The conflict of interest regulations contained in the Standard Agreement between the
recipient and HCD prohibit locally elected officials, State staff, recipient employees, and
consultants who exercise functions with respect to CDBG-DR activities or who are in a
position to participate in a decision-making process or gain inside information with
regard to such activities, from receiving any benefit from the activity either for
themselves or for those with who they have family or business ties, during their tenure
or for one year thereafter.
5.11.Americans with Disabilities Act
The Americans with Disabilities Act of 1990 (ADA) modifies and expands the
Rehabilitation Act of 1973 to prohibit discrimination against "a qualified individual with a
Disability" in employment and public accommodations. The ADA requires that an
individual with a physical or mental impairment who is otherwise qualified to perform the
essential functions of a job, with or without reasonable accommodation, be afforded
equal employment opportunity in all phases of employment. HCD ensures that
reasonable modifications or changes to policies and procedures are made in order to
guarantee people with disabilities equal access to services and programs. Additionally,
all activities are accessible, both structurally and administratively, to persons with
disabilities. The requirement of ADA applies to all HCD, the Subrecipients, and vendors.
5.12.Copeland Act's Anti-Kickback Provision
The "Anti-Kickback" provision of the Copeland Act (40 USC, Chapter 3, Section 276c
and 18 USC, Part 1, Chapter 41, Section 874; and 29 CFR Part 3) requires that workers
be paid weekly, that deductions from workers' pay be permissible, and that Contractors
maintain and submit weekly payrolls.
185
The U.S. Department of Labor (DOL) describes the Copeland Act's Anti-Kickback as
prohibiting Contractors and subcontractors performing work on covered contracts from
in any way inducing an employee to give up any part of the compensation to which he
or she is entitled. The Copeland Act and implementing regulations also require
Contractors and subcontractors perForming on covered contracts to pay their employees
on a weekly basis and in cash or a negotiable instrument payable on demand and to
submit weekly payroll reports of the wages paid to their laborers and mechanics during
the preceding payroll period. Additionally, the Act's regulations at 29 CFR §§ 3.5 and
3.6 list payroll deductions that are permissible without the approval of DOL and those
deductions that require consent of DOL and prohibit all other payroll deductions.
5.13.Contract Work Hours and Safety Standards Act
The Contract Work Hours and Safety Standards Act (40 USC, Chapter 5, Sections 326-
332; and 29 CFR Part 4, 5, 6 and 8; 29 CFR Part 70 to 240) applies to contracts over
$100,000 and requires that workers receive overtime compensation (time and one-half
pay) for hours they have worked in excess of 40 hours in one week. Violations under
this Act carry a liquidated damages penalty ($10 per day per violation).
5.14.Equal Employment Opportunity Act
Executive Order 11246, Equal Employment Opportunity, as amended, prohibits federal
Contractors and federally assisted Contractors and subcontractors, who do over
$10,000 in government business in one year from discriminating in employment
decisions on the basis of race, color, religion, sex, sexual orientation, gender identity or
national origin. The Executive Order also requires government Contractors to take
affirmative action to ensure that equal opportunity is provided in all aspects of their
employment.8
5.15.Minority- and/or Women-Owned Business Enterprises
Minority owned businesses (Section 8(a)) must be at least 51 percent unconditionally
and directly owned by one or more socially and economically disadvantaged individuals
who are citizens of the United States (CFR Title 13 Part 124). Women-owned
businesses must be at least 51 percent owned and controlled by women who are U.S.
citizens (CFR Title 13 Part 127 Subpart B).
The Minimum Acceptable Outreach Standards Section 281 of the National Affordable
Housing Act requires each participating Subrecipient to prescribe procedures
acceptable to the HUD Secretary to establish and oversee a minority outreach program
(� ��� 2(J�,�21) The Workforce Training Program shall include minority and woman-
owned businesses in all contracting activities entered into by the Subrecipient.
Therefore, minimum HUD standards require that each Subrecipient's outreach effort to
minority and women-owned businesses be:
• A good faith, comprehensive and continuing endeavor,
$41 CFR Part 60
186
• Supported by a statement of public policy and commitment published in the print
media of widest local circulation,
• Supported by an office and/or a key, ranking staff person with oversight
responsibilities and access to the chief elected official, and
• Designed to utilize all available and appropriate public and private sector local
resources.
Under the minimum HUD standards cited above, the following guidelines are provided
for use by Subrecipients implementing outreach programs to ensure the inclusion, to the
maximum extent possible, of entities owned by minorities and women. Each
Subrecipients should:
• Develop a systematic method for identifying and maintaining an inventory of
certified minority and women's business enterprises (MBEs and WBEs), their
capabilities, services, supplies and/or products,
• Utilize the local media, electronic and print, to market and promote contract and
business opportunities for MBEs and WBEs,
• Develop informational and documentary materials (fact sheets, program guides,
procurement forecasts, etc.) on contract/subcontract opportunities for MBEs and
WBEs,
• Develop procurement procedures that facilitate opportunities for MBEs and
WBEs to participate as vendors and supplies of goods and services,
• Sponsor business opportunity-related meetings, conferences, seminars, etc.,
with minority and women business organizations, and
• Maintain centralized records with statistical data on the utilization and
participation of MBEs and WBEs as Contractors/subcontractors in all HUD-
assisted program contracting activities.
Each Subrecipient, utilizing the standards and guidelines listed above, shall prescribe
procedures and actions it undertakes in implementing a minority and women's business
enterprise outreach program. The above items represent basic outreach-related
activities and are not all-inclusive actions a Subrecipient may undertake.
5.16.Fair �abor Standards Act of 1983 as Amended
The Fair �abor Standards Act of 1938, as amended (FLSA), establishes the basic
minimum wage levels for all work and requires the payment of overtime at the rate of at
least one and one-half times the basic hourly rate of pay for hours worked in excess of
40 per week. These labor standards are applicable to the entire construction contract
whether or not CDBG-DR funds finance only a portion of the project. Excluding the
exceptions listed below, all workers employed by Contractors or subcontractors in the
performance of construction work financed in whole or in part with assistance received
under HCD's DR-Workforce Program must be paid wages at rates not less than those
prevailing on similar construction in the locality as determined by the Secretary of �abor
in accordance with the Davis-Bacon Act, as amended.
�s�
In some cases, the State of California prevailing wage rate and the Davis-Bacon
prevailing wage rates both apply. In such instances, the higher of the two wage rates
prevails. Exceptions to the FLSA include:
. Construction contracts of$2,000,
. Real property acquisition,
. Architectural and engineering fees,
. Other services (such a legal, accounting, construction management),
. Other non-construction items (such a furniture, business licenses, real estate
taxes),
. Rehabilitation of residential property designed for fewer than eight families, and
. Debris removal demolition, and/or clearance activities, unless related to
construction (demolition and clearance as independent functions are not
considered construction).
5.17.Davis-Bacon Labor Standards
The Davis Bacon and Related Acts (DBRA) requires all Contractors and subcontractors
performing work on federal contracts or federally assisted contracts in excess of$2,000
for construction, alteratian, or repair (including painting and decorating) to pay their
laborers and mechanics not less than the prevailing wage rates and fringe benefits for
corresponding classes of laborers and mechanics employed on similar projects in the
area. The prevailing wage rates and fringe benefits are determined by the Secretary of
Labor for inclusion in covered contracts. Prime Contractors and subcontractors on
Davis-Bacon Act contracts in excess of$150,000, or related Act contracts in excess of
$100,000, are also required, pursuant to the Contract Work Hours and Safety Standards
Act, to pay laborers and mechanics one and one-half times their basic rates of pay for
all hours over 40 worked on a covered contract in a workweek.
Subrecipients are responsible for ensuring that applicable projects and services follow
DBRA through the submission of certified payroll records and interviews of prime and
subcontractor laborers. Supporting compliance documentation shall be uploaded to
Grants Network. HCD ensures compliance through the review of DBRA documentation
uploaded to Grants Network by the Subrecipients.
On September 15, 2015, HUD's Office of Community Planning and Development (CPD)
issued Notice CPD-15-079, that provides guidance on pre-application costs and clarifies
how Cross-Cutting Federal Requirements apply to CDBG-DR activities.
Notice CPD-15-07 includes clarification on the applicability of DBRA and states: "the
Davis-Bacon wage rates will not apply when:
• The grantee was not a party to the construction contract; and
• The construction work is fully complete before the owner applies for CDBG-DR
assistance.
9 h�t� s:�[�vw�v,hLad.�cav s��es docu�er�ts 15�{�7CPGi�.�DF
188
"lf construction work is ongoing when an application for reimbursement or
financing of construction costs is submitted, then Davis-Bacon prevailing wage
rates are applicabie. Under regulations of the Department of Labor(DOL) at 29
CFR 1.6(g), where federal assistance is not approved prior to contract award (or
the beginning of construction if there is no Contractor award), Davis-Bacon wage
rates apply retroactively to the beginning of construction and must be
incorporated retroactively in the contract specifications (pg. 7)."
5.18. Fair Housing
When applicable, the Fair Housing Act requires all grantees, Subrecipients, and/or
developers funded in whole or part with HUD financial assistance for housing related
activities to certify that no person was excluded from participation in, denied the benefit
of, or subjected to discrimination in any housing program or activity because of their
age, race, color, creed, religion, familial status, national origin, sexual orientation,
military status, sex, disability or marital status. HCD enforces the Fair Housing Act by
ensuring that all grantees, Subrecipients, and/or developers meet the applicable Fair
Housing and Affirmative Marketing requirements, provide a marketing plan, and report
on compliance in accordance with the Fair Housing Act and the associated resources
on HCD's website, where applicable10. The Affirmative Marketing Plan must be in
compliance with applicable Fair Housing Laws and demonstrate how the Subrecipients
affirmatively furthers fair housing throughout applicable HCD disaster recovery
programs.
5.19.Residential Anti-Displacement
When applicable, HCD and its Subrecipients shall make every effort to minimize
displacement of families from their homes and/or neighborhood, according to the State
of California's Residential Anti-displacement and Relocation Assistance Plan."
5.20.Uniform Relocation Act
When applicable, HCD and its Subrecipients must comply with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970, as amended by the
Uniform Relocation Act Amendments of 1987 (URA or Uniform Act). The URA contains
requirements for carrying out real property acquisition or the displacement of a person,
regardless of income status, for a project or program in which HUD financial assistance
is provided. The implementing regulations, 49 CFR Part 24, include steps which must
be taken with tenant occupants, including those who are not impacted by the HUD
assisted activity. URA was amended by Public Law 105-117.
a. Real Property
If CDBG-DR funds are used to acquire real property, HCD ensures that the property is
acquired voluntarily and continues to be used for its intended (and approved) purpose,
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proper records are maintained to keep track of it, steps are taken to protect and
maintain it, and that if the property is sold, HCD is reimbursed for the CDBG-DR share
of the property's value.
This approach to the ownership, use, management, and disposition of property is
complicated by two facts. First, the rules about property management and disposition
differ slightly depending on whether a grantee is a public-sector grantee (the rules are
generally more explicit for governmental grantees). Second, the rules depend on the
nature of the property. Real property (e.g., land, buildings) is treated differently than
personal property (e.g., equipment, supplies, intangible property like copyrights).
Reference the applicable Property Management and Disposition Regulations at 24 CFR
570.503; all Subrecipients (subs) 24 CFR 85.32; 85.34, govt. subs 24 CFR 84.32;
84.34, (Nonprofit subs), as amended by 2 CFR 200.
5.21.Financial Management
HCD ensures that its grant management as well as those administering DR-Workforce
Program funds demonstrate conformity with financial management requirements shown
in 2 CFR 200 and applicable Federal Register Notices. These requirements include, but
are not limited to, areas covering Financial Management; Advances; Internal Controls;
Accuracy of Report Information; Program Income; Salaries and Wages; Indirect Costs;
�ump Sum Drawdowns; and Single Audit provisions pursuant to 2 CFR 200 Subpart F.
HCD's financial management system is consistent with and in compliance with 24 CFR
Parts 84, 85, and 570 (as applicable), which ensures that DR-Workforce Program funds
are managed with high levels of accountability and transparency.
5.22.Insurance and Property Management
For all projects in the DR-Workforce Program, Subrecipients must procure and maintain
insurance for the duration of the agreement to protect all contract assets from loss due
to any cause, such as theft, fraud, and physical damage. If CDBG-DR funds are used to
acquire real property or personal property, the Subrecipient is responsible for ensuring
that:
. The property continues to be used for its intended (and approved) purpose for
five years post expiration of Standard Agreement in accordance with the October
18, 2017 issued CPD Notice 70-0912,
. The Subrecipient keeps track of, and takes care of, the property, and
. If the Subrecipient sells or disposes of the property within five years after the
expiration of the Standard Agreement or a longer period as HCD deems
appropriate, the Subrecipient reimburses HCD for the share of the property's
value according to the Standard Agreement.
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5.23.Record Keeping, Retention and File Management
Record retention is a requirement of the DR-Workforce Program. Records are
maintained to document compliance with program requirements and federal, state, and
local regulations and to facilitate a review or monitored by HUD.
HCD adheres to State of California record retention requirements, which require all
records to be maintained for a period of not less than five years after the CDBG-DR
grant closeout with NUD. This requirement is in line with 24 CFR part 570.490, or as
required by applicable laws and regulations under 24 CFR parts 570.487, 570.488 and
570.502(a)(7). Exemptions to the five-year period are provided in the applicable laws
and regulations under 24 CFR parts 570.487, 570.488 and 570.502(a)(7). Exceptions
include, but are not limited to:
• If any litigation, claim, or audit, is started before the expiration of the five-year
period, records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken,
• When HCD is notified by HUD, or another federal agency, that the record
retention period requirement has been extended,
• Records for real property and equipment acquired with CDBG-DR funds must be
retained for three years after disposition, or
• When records are transferred or maintained by HUD, the retention requirements
no longer apply to HCD.
HCD Subrecipients shall retain all records, such as financial records, supporting
documents, statistical records, and all other records pertinent to the SA for a period of
not less than five years after the CDBG-DR grant closeout with HUD in accordance with
CDBG-DR record retention requirements. HCD notifies Subrecipients when the HUD
grant has been closed. Notwithstanding the above, if there is litigation, claims, audits,
negotiations, or other actions that involve any of the records cited and that have started
before the retention period, then all such records must be retained until completion of
the actions and solution of all issues, or the retention period, whichever occurs later.
Every Subrecipient is required to establish and maintain at least three major categories
of records: Administrative, Financial Management, and Project Files.
a. Administrative Records
These are files and records that apply to the overall administration of the Subrecipient's
CDBG-DR activities. They include the following:
• Personnel files,
• Property management files,
• General program files: files relating to the Subrecipient's or Contractor's project
information, grant agreement(s), program policies and procedures, and
correspondence with grantees, and reports, and
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• Legal files: articles of incorporation, bylaws of the organization, tax status, board
or council minutes, Contractors, and other agreements.
b. Financial Records
These include records such as the chart of accounts, cash receipts and disbursement
journal, payroll journal, general ledger, and any applicable accounting policies and
procedures. Source documentation (purchase order/change, paid invoices, payroll
records, timesheets, and attendance records, canceled checks, etc.), procurement files,
bank account records, audit files, andlor another mechanism approved by HCD in
writing for the specific grant, etc.
c. Project Files
These files document the activities undertaken with respect to specific individual
beneficiaries, property owners, and/or properties.
5.24.Procurement Policy
Subrecipients must follow federal, state, and local procurement rules when purchasing
services, supplies, materials, and/or equipment. Subrecipients are required to adopt
procurement procedures in 2 CFR 200.318 - 326. All procurement transactions funded
in whole or in part with CDBG-DR funds, regardless of dollar amount, must be
conducted to provide "maximum open and free competition." 2 CFR 200.318(i) requires
that Subrecipients maintain records sufficient to detail the significant history of each
procurement.
Subrecipient procurement transactions shall also follow best practices of cost
reasonableness and must meet the critical tests below. The costs must be:
• Necessary: The expenditures fill a necessary gap to address an unmet need that
cannot be filled by another funding source, as demonstrated by completed DOB
analysis for each projectlactivity.
• Reasonable: This term is generally defined as what a prudent business would
pay in a competitive marketplace. A cost can be allowable and allocable, and still
not be what a prudent businessperson would pay.
• Allowable: The costs must be allowable under the eligibility requirements of
CDGB-DR funds.
• Allocable: The costs are logically related to or required in the perFormance of the
project contract. Many costs may be allowable but not related to the work
required under the contract.
The Subrecipient is responsible for procuring Contractors and ensuring compliance with
local, state, and federal regulations. For active previously procured contract that the
Subrecipient would like to apply towards a DR-Workforce project, the Subrecipient must
provide the procurement file to HCD for review. HCD program staff are responsible for
identifying any concerns regarding conforming to the minimum procurement
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requirements found at 2 CFR 200.318 — 326. Compliance with all applicable local, state,
and federal regulations will be certified by Subrecipients when financial reports are
submitted to HCD and reviewed by HCD during Subrecipient monitoring visits.
5.25.Audit Trail
All records defined by the organization as important are captured in HCD's three record
management systems: HUD's Disaster Recovery Grant Reporting System (DRGR), the
State's Financial Information System for California (FI$Cal), and the system of record,
Grants Network. Together, these three systems are used to account for DR-Workforce
Program funds, with Grants Network serving as the primary system of records. Grants
Network contains both Subrecipient and project level files including, but not limited to,
Application and project documentation, Subrecipient expenditure tracking, applicable
procurement documentation, available funding, Partner agreements and other
agreements, financial management, labor compliance (Section 3 and Davis-Bacon), and
citizen participation data. Grants Network ensures data security and oversight creating a
clear audit trail of the DR-Workforce Program.
All Subrecipient and project data is secured in HCD's System of Record, Grants
Network, in accordance with the �r�r�t �drr�i�i�tr��i�a� f��r���� retention policy.
Recordkeeping, including scanning and uploading to Grants Network, and filing of
pertinent DR-Workforce Program documentation retention policies are to provide both a
physical and an electronic record of activities so that documentation is available for
audit purposes.
To protect personally identifiable information (PII), data security measures are in place.
HCD, its Subrecipients, and Contractors take the following steps to protect PII:
• �imit collection of PII,
• Maintain hard copies of PII records in locked cabinets, and
• Password-protect access to electronic files containing PII.
Filing cabinet keys and electronic passwords are shared with program staff only. HCD
releases records containing PII upon request, after verification, by federal and state
auditor and other federal or state agencies for Duplication of Benefits analyses.
5.26.Fraud, Waste and Abuse.
HCD has procedures in place to help detect and prevent fraud, waste, and abuse.
Subrecipients will be monitored to ensure that they have adequate procedures and
internal controls in place to deter fraud, waste, and abuse by the Subrecipient or any of
its Partners. Instances of fraud, waste and abuse can be referred to the HUD OIG via
the Fraud Hotline by phone or email: 1-800-347-3735 or h�atl���C�?�����.�.c���.
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5.27. Activity Delivery Costs of a Failed Project
As previously described, Activity Delivery Costs are allowable costs incurred for
implementing and carrying out specific CDBG-DR activities for the Workforce Training
Program. If the project(s) are not completed, a review of the cause for project failure is
performed. If the evidence demonstrates that the project was put forth and proceeded in
good faith on the part of the Subrecipient, then HCD would consider a new eligible
project from the Subrecipient that has the same or higher priority level, and the original
ADCs must contribute to the new project. Prior to funding the new project, a new
capacity assessment, project evaluation, and amended agreement with stricter grant
conditions may be required.
If it is shown that the project failed due to egregious behavior or actions, such as
conflicts of interest, fraud, waste, or abuse, and similar types of actions, on the part of
the Subrecipient, then payments made toward the project are required to be repaid and
the Subrecipient is not allowed to put forth a new project submission. If the review
shows that the Subrecipient acted in a reasonable manner, then the Subrecipient is
allowed to put forth a project proposal. If the project put forth by the Subrecipient does
not meet the eligibility requirements, prioritization criteria for a new project, or does not
sufficiently demonstrate that the initial project's ADCs have contributed to the new
project, HCD offers the outstanding funding for other Eligible Applicants in order to meet
the eligibility and prioritization criteria requirements of the DR-Workforce Program.
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6. Operating Procedures
6.1. Award Criteria
a. Authorizing Resolution
In order to complete the application submission process, Applicants must submit an
executed Authorizing Resolution on the template provided by HCD (Appendix E-1, E-2,
and E-3). Applicants that already have a resolution template are requested to embed
the HCD template language inside of the Applicant's approved template. Any deviation
HCD's Authorizing Resolution Template for Jurisdictions, Organizations, or Tribal
Government language may delay implementation of that Applicant's project(s).
The Authorizing Resolution documents each Applicant's authority to submit applications
and enter into a Standard Agreement between the Applicant and HCD. No Agreement
between HCD and an Applicant will be valid until the respective Applicant's Authorizing
Resolution is submitted and accepted by HCD:
• For Applications with Tribal Entity Partners, an executed Authorizing Resolution
(Appendix E-1 or E-2, as applicable) and an executed Authorizing Resolution
for Tribal Governments (Appendix E-3) must be included with the Application.
• If allowed by local policies, HCD can accept a resolution from the governing
board authorizing specific Applicant staff to enter into a Standard Agreement and
submit a project application on the Applicant's behalf.
• Applicants that are Nonprofit organizations must also provide documentation of
501(c)3 status.
• Applications with Partners that are Tribal Entities must document they meet the
definition of a Tribal Entity pursuant to Section 3.4 herein.
b. Eligibility
Applications that have been submitted during the open application period are reviewed
by HCD on a first come, first serve basis based on threshold criteria. Applications will be
reviewed in the order that they are received:
• If an application meets all threshold criteria, the Applicant will be eligible to
receive an award in the CDBG-DR amount requested up to the amount still
available in regional allocation of funds.
• If eligible funding requests from the same region exceed the respective region's
available grant funding, funds will be awarded in the order that eligible
applications are received until all the region's allocation is obligated.
The NOFA application and all required attachments must be submitted to HCD through
the Grants Network Portal located at h�� �;1I �r��I.��i�i�.�c�rt�l�fl� s�.
CDBG-DR funding requested amounts will be determined eligible based on the amount
requested and HCD's review for Duplication of Benefits and cost reasonableness. HCD
will reach out to Applicants with any questions or requests for clarifying information
195
regarding application eligibility. Applicants will have 10 business days to respond to
HCD requests for information. Applicants that do not respond to HCD requests for
information within 10 business days will have their application returned to draft and will
lose their place in the submittal queue.
6.2. Award Announcements
HCD will review submitted applications and make over-the-counter first come, first serve
regional award recommendations according to eligibility to the threshold criteria. Awards
will be made on a rolling basis.
Applicants that are recommended for awards will be contacted via email and provided
with an opportunity to update program schedules or other data that may have aged
during the Applicant review period. Applicants will have 10 days to respond to requests.
Applicants that are not recommended for awards will be officially notified via letter from
the Department that their application was not awarded.
6.3. Funding Commitments
Funding for Workforce Training Programs is regionally awarded based on threshold
criteria eligibility on an over-the-counter first come, first serve basis from applications
submitted via the applicable NOFA. Requests for funding must be submitted in
accordance with the instructions in the NOFA. CDBG-DR award amounts will be
determined eligible based on the amount requested and HCD's review for Duplication of
Benefits and cost reasonableness.
Applicants are required to accept and manage awards through the Grants Network
System. The award notification will include instructions for accepting the award and will
be followed with an executable Standard Agreement.
6.4. Standard Agreement
HCD's Standard Agreement is the contractual document that details the financial and
recordkeeping requirements and standards for entities allocated funds to carry out
specific eligible CDBG-DR activities. Upon execution of the Standard Agreement and
completion of NEPA documentation, Subrecipients may begin incurring eligible costs.
Each Standard Agreement includes the amount of funding committed to approved
activities within it, the required reporting schedule and documentation required by each
Subrecipient. HCD works with the Subrecipient to ensure timely and accurate reporting.
HCD contacts Subrecipients on a regularly scheduled basis to obtain progress updates
and to provide technical assistance as the programs progress forward through
completion.
By executing HCD's Standard Agreement, the Subrecipient agrees to comply with all
federal and state statutes, regulations, and rules that apply to the CDBG-DR activities,
as well as the requirements listed within the contract, in exchange for receiving the
196
grant for the awarded activities. Some requirements must be fulfilled prior to incurring
costs and/or prior to requesting funds from HCD.
HCD's Standard Agreement includes provisions based on 24 �F� �7�.��3 which
includes, but is not limited to, the following components:
• Scope of work, which includes a description of the work to be performed, a
schedule for completing the work, and a budget.
• Reports and recordkeeping requirements, defining the specific reports and the
reporting dates, along with the particular records, and the timeline for
maintaining them in order to assist HCD in meeting HUD's recordkeeping and
reporting requirements.
• Program income restrictions and requirements for funds generated as result of
the activities funded in the contract, including HCD approval of program income
expenditures, along with reporting requirements.
• Uniform administrative requirements, as outlined in both the Federal Office of
Management and Budget (OMB) and the California State Administrative Manual
(SAM).
• Specific grant related requirements.
• Suspension and termination clauses, if HCD finds that a Subrecipient materially
fails to comply with the terms of the contract, and that the contract may be
terminated for cause.
• Reversion of assets clause, stating that upon contract expiration, the
Subrecipient will transfer CDBG-DR funds on hand to HCD, along with accounts
receivable attributed to the use of the CDBG-DR funds (where they do not meet
the definition of Program Income.
6.5. Agreements with Contractors or Other Parties
Per 2 CFR 200.213, Subrecipient shall not enter into agreements, written or oral, with a
Contractor, vendor, or other party without the prior determination that the Contractor,
vendor, or other party is eligible to receive federal funds and is not listed on the Federal
Consolidated List of Debarred, Suspended, and lneligible Contractors.
• The terms "other party" is defined as public or private Nonprofit agencies or
organizations and certain (limited) private for-profit entities who receive Grant
Funds from a Subrecipient to undertake eligible projects.
Requirements of an agreement between a Subrecipient and a Contractor, or other party
shall contain, but not be limited to the following:
• Compliance with all state and federal requirements including those that pertain to
labor standards, nondiscrimination, Americans with Disabilities Act, Equal
Employment Opportunity, and Drug-Free Workplace Act
• Maintenance of at least the minimum State-required Workers' Compensation
Insurance
• Maintenance of unemployment insurance, disability insurance and liability
insurance which is reasonable to compensate a person, firm or corporation who
may be injured or damaged during the performance of program activities
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6.6. Document Retrieval Process
All documentation at each step of the process of the program's life, from NOFA to grant
closeout, must be submitted through the Grants Network Portal using the DR-Workforce
Naming Convention List. This ensures that all the required documents are available for
review and retrieval in one location. To submit or retrieve a document, the Subrecipient
enters their project workspace through the Grants Network Portal and upload the
document into the proper location.
6.7. Disbursement of Funds
Payments are made directly to Subrecipients as reimbursements based on the
documented completion of agreed upon project and/or program milestones, as outlined
in the Standard Agreement. Reimbursement-based means that program and project
costs must be incurred by the Subrecipient and documented as required by the terms of
the Standard Agreement for payment of invoices. Please see the �r�r�f �d�ir�a��r��ica�
�r���� Section V for additional financial management procedures and requirements.
a. Documentation of Expenditures
Subrecipients are required to provide documentation to HCD to demonstrate that the
committed funds have been used for eligible purposes. To receive reimbursement for
eligible expenses Subrecipients must submit draw requests that include the following
support documentation:
• Salaries: Timesheets demonstrating allocation of time and effort, activity reparts
or employee job descriptions and payroll registers.
• Benefits: Invoices or receipts from insurance providers and/or approved benefit
rates reflecting the employer's contributions.
• Moveable Equipment: Invoices or receipts (must be approved equipment),
procurement documentation (if applicable) and/or lease agreement (if
applicable).
• Training Supplies/Materials: Invoices or receipts and procurement documentation
(if applicable).
• Training: Invoices or receipts from contracted provider(s), procurement
documentation for Contractor, vendor contract and training attendance logs.
• Travel: Travel Expense form detailing odometer reading or trip mileage using
MapQuest or Google maps, time traveled, all points traveled, meals, lodging, tolls
and parking, tips, purpose of trip and other expenses. ��� th� �t�t�'� �r���l
r�6��s�r����r�t ��li����.
b. Timeliness of Expenditures
As indicated in their Standard Agreement, all DR-Workforce CDBG-DR awarded funds
must be expended by the Standard Agreement expiration date. All Activity Costs
must be expended by the expenditure deadline of January 31, 2026. DR-Workforce
Applicants are required to submit a project schedule with their application that shows
100 percent expenditure of the CDBG-DR awarded funds by the expenditure deadline.
198
Program staff will verify that the plan is feasible prior to award and on an ongoing basis
post-award.
HCD requires Subrecipients to submit monthly expenditure reports of the CDBG-DR
funds over the life of the award to ensure expenditure accomplishments are achieved in
a timely manner.
Subrecipient must expend 50 percent of the Subrecipient Allocation at least 10 months
prior to the Expenditure Deadline. Proof of ineeting this milestone must be provided in
the Financial Report submitted no later than 70 days after the Expenditure Deadline.
6.8. Reporting Requirements
HCD and Subrecipients establish program goals and benchmarks and the
Subrecipient is required to report data monthly to HCD. Subrecipients must submit
the information electronically in Grants Network.
Subrecipients are required to submit reports at times as indicated in the Standard
Agreement, in accordance with HCD and HUD reporting requirements, and via
Grants Network. At a minimum, during the term of the Standard Agreement, the
Subrecipient submits to HCD a monthly progress report which addresses the
following topics:
• A description of the current status of the program's activities, including:
o Number of persons enrolled during the reporting period
o Number of persons withdrew from previous reporting period
o Number of activities performed during the reporting period (may be
classes, workshops, panels etc.)
o Number of Participant Supportive Services utilized during the reporting
period and number of training participants that were assisted by same
• Aggregate report of training participant demographics including:
o Race/ethnicity,
o Female headed households, and
o Total income
• A description of activities to be undertaken in the next reporting period,
• A description of problems or delays encountered in program implementation
and course of action taken to address them,
• Notification of formal partnerships that have been terminated and/or if new
formal and informal partnerships are being considered,
• A description of actions taken to achieve program expenditure deadlines; and
• A summary of program fiscal status, including:
o Award amount
o Funds drawn categorized by purpose (support services vs facility vs
ADCs vs. admin vs. training and others as appropriate)
o Remaining balance
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HCD has discretion to amend reportable metrics in the regular performance report
with 30 days' notice to the Subrecipient.
During the term of the Standard Agreement, HCD may perform or cause to be
performed an independent financial audit of any or all phases of the Subrecipient's
program(s). At HCD's request, the Subrecipient provides, at its own expense, a
financial audit prepared by a certified public accountant. As stated in the �t��� csf
��lifc�rr�i�"� �I���F�R �r��o� ��mir�i�tr�t�c�r� ��r��a�l, all non-federal entities that
expend $750,000 or more in federal awards in a fiscal year are required to have a
single audit for that year in accordance with the Single Audit Act of 1984, Single Audit
Act Amendments of 1996, and 2 CFR §200 Subpart F-Audit Requirements.
6.9. Monitoring and Compliance
HUD describes monitoring as an integral management control standard and requires
any entity receiving HUD funding to monitor and evaluate program performance and
compliance, see CDBG Regulation 24 CFR 570.501(b). HCD staff monitors all CDBG-
DR programs and activities.
HCD is required to ensure that its Subrecipients comply with:
• The requirements of the DR-Workforce Program,
• FRN requirements applicable to the CDBG-DR program and any applicable
waivers,
• Other federal regulatory guidance, such as Uniform Administrative
Requirements, cost principles, and audit requirements outlined in 2 CFR 200,
• Specific conditions as stated in 2 CFR 200.205 and 200.207 respectively to
mitigate the risk of the grant,
• The Standard Agreement with HCD, including amendments if applicable, and
• The annual monitoring assessment and strategy.
Monitoring provides information about Workforce Training Program participants,
assesses quality of performance over time and is critical for making informed
judgements about program effectiveness and management efficiency. It also identifies
instances of fraud, waste, and abuse.
a. HCD's Monitoring of Subrecipients
HCD monitors its Subrecipients and Contractors/vendors, when applicable, based upon
an assessment of risk posed by the Subrecipient or Contractor/vendor and according to
specific monitoring criteria per 2 CFR 200.331.
HCD conducts a risk assessment and monitors Subrecipients for compliance with
program guidelines and all applicable state and federal regulations in accordance with
the procedures set forth in the �r�r�� ��rr��r���tr�fiic�r� ��r��s�l. In accordance with 2 CFR
200.221, 24 CFR 570.492 and 42.U.S.0 Section 5304(e)(2), the risk assessment seeks
to gauge Subrecipient's capacity to implement program or project, its compliance with
the Standard Agreement, performance objective and assess operational risk. The goal
200
of this process is to determine the highest risk areas across all CDBG-DR activities and
inform HCD with the programs, Subrecipients, and/or Contractors/vendors who require
the greatest administrative oversight. The results of the risk assessment informs HCD of
those high risk Subrecipients, Contractors/vendors to offer technical assistance,
capacity training, scheduling frequency, and monitoring activities.
The Monitoring Plan provides HCD's responsibilities and procedures for monitoring its
Subrecipients, as well as the Annual Monitoring Strategy. Two types of monitoring will
be employed by HCD: desk monitoring and onsite monitoring. Both desk monitoring and
onsite monitoring follow the same process as follows:
• Notification letter to the Subrecipient,
• Document collection and pre-monitoring work begins for the next 30 days after
issuance of the notification letter,
• Entrance Conference via teleconference for desk monitoring and in person for
onsite monitoring,
• Review of documents, interview of Subrecipients, and requests for additional
documents,
• Exit conference via teleconference for desk monitoring and in person for on-site
monitoring. Review of findings and concerns including next step discussion, and
• Monitoring is concluded with a Monitoring Report which is issued to the
Subrecipient within 30 days of the Exit conference.
HCD Program Managers and Program Monitors, or their designee, make scheduled
visits to the Subrecipients to ensure Program compliance and accuracy of information
sent to HCD.
b. Subrecipient Monitoring Responsibilities
Subrecipients must develop their own monitoring plan for CDBG-DR funded Workforce
Training Programs. HCD monitoring plan is available for guidance to the Subrecipient to
develop their own monitoring plan. Subrecipients are responsible for monitoring their
program administrators, Partners, Contractors, and subcontractors to ensure
compliance with terms of the Standard Agreement and applicable regulations.
Subrecipient monitoring includes but is not limited to:
• Complying with the terms and conditions of the Standard Agreement with HCD,
specifically anti-fraud and abuse,
• Program and/or project milestones are being met,
• Following procurement processes in accordance with 2 CFR 200 or local
standards if higher,
• Ensuring scopes of work are consistent with the scope of work described in
submitted Applications, and attached to Exhibit F of the Standard Agreement,
• Monitoring any Subrecipient for federal compliance standards,
• Monitoring construction Contractors for equal opportunity, federal and state labor
standards, and Section 3 requirement,
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• Performing sufficient financial controls to ensure are in compliance with 2 CFR
200 and CDBG-DR costs are eligible, allowable, reasonable and allocable, and
• Documenting National Objective compliance for all activities.
Please see the �r��fi�drr�ir���tr����r� ��r���l for additional monitoring and compliance
procedures and requirements.
6.10. Grant Closeout
Prior to grant closeout, HCD must determine that all applicable administrative and
Program requirements of the grant are completed. In general, a grant is ready for
closeout when the following conditions are met:
• All eligible activities are completed and meet a National Objective,
• All grant funds are expended, or remaining funds are scheduled to be returned
to HUD,
• All reporting requirements are completed and submitted (except for the final
report that is submitted during the closeout process, if applicable),
• Special conditions of the grant are met, and
• All audit and monitoring issues affecting the grant are resolved.
HCD closes out each program after completion of the program or the Standard
Agreement expires, whichever comes first. Each Subrecipient receives a closeout
packet to complete and return to HCD within the specified timeframe.
The �r�nfi�c�r��r�i�tr��ic�r� �r�c��� provides additional closeout procedures and
requirements.
a. Individual Activity Closeout Checklist
Individual activities of the CDBG-DR grant may be closed out as a course of program
completion. Completion of the Closeout Checklist is coordinated between HCD and the
Subrecipients. Upon completion of an activity, DRGR must be updated with the activity
status.
As individual activities of the grant are closed, HCD reviews and updates the following,
as needed, in DRGR:
• The total amount of funds drawn down for the activity.
• The eligible activity.
• The National Objective.
• The activity accomplishments.
• Participant demographics for FHEO purposes.
Individual activity completion is reflected in the quarterly progress report (QPR).
202
b. Closeout of a Contract
Prior to grant closeout, Subrecipients must submit the following to HCD for each
contract to complete closeout:
• Final Request for Funds,
• Evidence of a public hearing or governing body meeting reporting the program
accomplishments and expenditures of each program/project to the residents of
the serviced area, and
• If applicable, the final deliverables from the programs/projects.
HCD reviews the documentation and processes the final funds request if all
documentation and the circumstances of the program warrant contract closeout. HCD
disencumbers remaining funds, if applicable, and submits required information in DRGR
to show the activities and programs are "completed."
Once all Program documentation has been processed and DRGR has been updated,
HCD sends a closeout letter to the Subrecipient with the official closeout date and the
record retention requirements for the Program. HCD Subrecipients are required to retain
CDBG-DR records for a period of not less than five years after the CDBG-DR grant
closeout with HUD. HCD notifies Subrecipients when the HUD CDBG-DR grant has
been closed.
Once all grant activities under the CDBG-DR Grant are completed, HCD completes the
Subrecipient Closeout Certification Form (HUD Form 40175) along with the Grant
Closeout Checklist (HUD Form 40183) and submits these forms to HUD.
Within 90 days of the execution date of the Closeout Certification, HCD submits to HUD
a copy of the final performance and evaluation report described in 24 CFR part 91 as
well as Federal Financial Report SF-425 or a financial report that meets the criteria in
24 CFR part 570.489(d). These requirements must:
• Be sufficiently specific to ensure that funds received under this subpart are used
in compliance with all applicable statutory and regulatory provisions and the
terms and conditions of the award.
• Ensure that funds received under this subpart are only spent for reasonable and
necessary costs of operating programs under this subpart.
• Ensure that funds received under this subpart are not used for general expenses
required to carry out other responsibilities of state and local governments.
HCD may satisfy this requirement by:
• Using fiscal and administrative requirements applicable to the use of its own
funds.
• Adopting new fiscal and administrative requirements.
• Applying the provisions in 2 CFR part 200.
If opting to satisfy this requirement for fiscal controls and administrative procedures by
applying the provisions of 2 CFR part 200, HCD must comply with all requirements
203
therein. Additionally, HCD must ensure that recipients of the state's CDBG-DR funds
comply with 2 CFR part 200.
Concurrent with the financial report is a final QPR as well as an update of all
transactional data in DRGR. If an acceptable report is not submitted, an audit of the
grant activities may be conducted by HUD.
Once a review has been completed by HUD, the HUD field office prepares a closeout
agreement. The grant is considered closed on the date that the appropriate HUD official
executes the closeout agreement. Any unused grant funds are recaptured by HUD as a
course of the closeout process.
Note that grants cannot be closed out if there are open monitoring reports associated
with the contract; all monitoring findings, concerns and requirements must be received
and approved by HCD, and HCD must also receive a Clearance Letter stating the
monitoring has been complete.
204
7. Appendices
APPENDIX A: Map of the Eligible Disaster Impacted Areas
APPENDIX B: Self Certification of Annual Income Form
APPENDIX C: Income Verification Packet
APPENDIX D-1: Limited English Proficiency (LEP) Requirements
APPENDIX D-2: LAP Template for �EP
APPENDIX E-1: Authorizing Resolution Template for Jurisdictions
APPENDIX E-2: Authorizing Resolution Template for Organizations
APPENDIX E-3: Authorizing Resolution Template for Tribal Governments
205
APPENDIX A: Map of the Eligible Disaster Impacted Areas
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206
Date: October 20, 2023
Re: Updated Beneficiary Self-Certification of Annual Income Form
This cover page accompanies the minor change to the Beneficiary Self-
Certification of Annual Income Form revised October 20, 2023.
This updated form replaces the version currently in the Policies and
Procedures Manual v3. Please discard the previous version and use the
revised form dated 10/20/23 for all beneficiary income certifications moving
forward.
Updated Household demographics to reflect Family demographics, pages 1-2.
"Family"means one or more persons living in your household who are related
by birth, marriage, or adoption. Number of persons in your family shall reflect
all family members, including those temporarily away from the home (e.g.,
college students, persons on extended vacation, etc.).
Family Demographic Definitions:
• Female Head of Household is an adult member of the family who is a
woman responsible for managing the household without a spouse.
• Senior Head of Household is an elderly family member, 62 years or
older, responsible for managing the household. Note, a family could be
both headed by a female and senior.
• Single Parent Family is a family with only one parent present in the
home. The parent may be never married, widowed, divorced, married,
or spouse absent.
This updated form will be replaced in the Policies and Procedures Manual v4,
to be released at a future date.
20�
BENEFICIARY SELF CERTIFICATION OF ANNUAL INCOME
PURPOSE:
(Enter Training Program Name) , is collecting the following information because of participating in the U.S.
Housing and Urban DevelopmenYs (HUD) Community Development Block Grant Di�aster Recovery (CDBG-DR) Workforce
Development Program.
To meet federal regulations, (Enter Training Program Name) is required to collect statistical data on your
family income, race/ethnicity, and family demographics. This information is reported to HUD and eventually used by the U.S.
Congress to measure the effectiveness of the CDBG program. Your name and personal information will be kept private, and your
income, race, and ethnicity information only shared with the federal government anonymously.
INSTRUCTIONS:
Applicants must complete the form and then sign and date the form certifying the information is correct. Your information
can only be accepted if the required information is completed, signed,and dated.
1. Please complete the following family demographic information.
"Family"means one or more persons living in your household who are relafed by birth,marriage,or adoption.Number of persons in your family
shall reflect all family members,including those temporarrly away from the home(e.g.,college students,persons on extended vacation, etc.).
Famify Derno�raphics Yes No #
Female Head of Household: NIA
Senior Nead of Household: N/A
Single Parent Family: N/A
Family contains a person with disabilities: N/A
How many in the family are elderly?(62 and over) NIA NIA
How many in the family are adult full-time students? (18 and over) N/A N/A
Now many in the family are under the age of 18 years? N/A N/A '
2. Please check the box that most closely identifies your race and ethnicity.
HCD understands that the choices listed in the box below do not include all of the ways in which people self-identify,and that many people
identify with more than one of the categories listed.Applicant should check the box thaf most closely represents their racial identity.Race
category definitions are provided on the last page.
❑ White
❑ Black/African American ❑ BlacklAfrican American and White
❑Asian ❑Asian and White
❑American Indian/Alaskan Native ❑American Indian/Alaskan Native and African American
❑ Native Hawaiian/Other Pacific Islander ❑Other Multi-Racial
❑American Indian/Alaskan Native and White ❑ Prefer Not Answer
Do you consider yourself as being of Hispanic ethnicity? ❑Yes ❑No ❑Prefer Not to Answer
208
BENEFICIARY INSTRUCTIONS FOR COMPLETING
SELF CERTIFICATION OF ANNUAL INCOME FORM
i. Family Demographic Information
Fainily demographic information is collected to satisfy HUD reporting requirements. The
answers to these questions do not impact your eligibility to participate in the program.
• Female Head of Household is an adult member of the family who is a woman
responsible for managing the household without a spouse.
• Senior Head of Household is an elderly family member, 62 years or older,responsible
for managing the household.Note, a family could be both headed by a female and
senior.
• Single Parent Family is a family with only one parent present in the home.The parent may be
never married,widowed,divorced, married, or spouse absent.
• Disabled Person includes any(1)individual with a physical or mental impairment that
substantially limits one or more major life activities; (2)individual with a record of such
impairment; or(3)individual who is regarded as having such an impairment.
2. Racialldenti�cation
Racial and ethnic information is required for HUD data reporting purposes.The applicant should
choose the race that they most closely identify with. The answers to these questions do not
impact your eligibility to participate in the program.
Please refer to 2020 Ce�ns�s��� u��s�t1 Ask�cl ��st�c�ns Ab��t 1������r�d Ethr�ici for up to
date racial and ethnicity information.
• White: A person having origins in any of the original peoples of Europe,the Middle East, or North
Africa. (Fo�example: German, Irzsh, English, Spanish,Italian,Lebane.se, Egyptian, etc.)
• Black/African American: A person having origins in any of the black racial groups of Africa. (For
example:Jamaican, Haitian, Nigerian, Ethiopian, Sosnali, etc.)
• Asian: A person having origins in any of the originai peoples of the Far East, Southeast Asia, or the
Indian Subcontinent, including,for example, Cambodia, China, India, Japan,Korea,Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
• American Indian/Alaskan Native: A person having origins in any of the original peoples of Not-th
and South America(including Central America)who maintains cultural identification through tribal
affiliation or community attachment.
• Native Hawaiian/Other Pacific Islander: A person having origins in any of the original peoples of
Hawaii, Guam, Samoa, or other Pacific Islands.
• Prefer Not to Answer/Unknown: The category used to report students or employees whose race
and ethnicity are not known.
Ethnicity
Applicants wi11 identify yes or no if they consider themselves of Hispanic ethnicity.
• Hispanic or Latino: A person of Cuban,Mexican,Puerto Rican, South or Central American, or
other Spanish culture or origin,regardless of race. (For example:Puerto Rican, Cuban, Mexican,
etc.)
209
3. Residential Address Information
Address Line 1: (Optional) City: (Required)
Address Line 2: (Optional) County: (Required)
4. Please indicate your current family size and income in the following table.
"Family"means one or more persons living in your househoid who are related by birth,marriage,or adoption.Number of persons
in your family shail reflect alI family members,including those temporarily away from the home(e.g.,college students,persons on
extended vacation,etc.).
Please Circle#of FAMILY ANNUAL INCOME CATEGORY
Persons in your
Famiiy `Butte County
Piease check your famiiy income in the same row as the number of persons in your famiiy.
Extremeiy Low-Income Low-Income Moderate Income Above Moderate Income
1 $0-$17,350 $1�,351 -$28,900 $28,901-$46,200 Greater than$46,200 i
2 $0-$19,800 ; $19,801 -$33;000' $33,001 -$52,800 Greater than$52;800
3 $0-$24,860 $24,861 -$37,150 $37,151 -$59,400' Greater than$59,400 '
4 $0-$30,000 $30,001 -$40;250 $40,251 -$65,950 Greater than$65;950
5 $0-$35,140 $35,141 -$44,550 $44,551 -$71,250 Greater than$71,250 '
6 $0-$40;280 i $40,281-$47;850 ;$47,$51 -$76,550 Greater than$76;550,
7 $0-$45,420 $45,421 -$51,150 $51,151-$81,800 Greaterthan$81,800
8 or more $0-$50;560 $50,561 -$54;45d $54,451 -$87,100 Greater than$87,100
1 certify that the information provided above is correct to the best of my knowiedge.
Printed Name
/ /
Signature Date
WARNING: The information provided on this form is subject to verification by the Subrecipient, HCD or HUD at any
time. Title 18,Section 1001 of the U.S. Code states that a person is guilty of a felony and assistance can be
terminated for knowingty and wiltingly making a false or fraudulent statement to a department of the United States
Government.
210
1. Family Size
Identify the row which appropriately determines the number of related persons in the household.
This number includes all family members, including those temporarily away from the home(e.g.,
college students,persons on extended vacation, etc.)
Family Income
Tdentify the income that appropriately indicates the total annualized income for the family.
Income should be determined by computing the total income of all adult family members far the last three
(3)months and then multiplying that number by four(4),including persons temporarily away from the
family/house.
Note: Income is not limited to salaries, wages, and tips. All other forms of incoine as specified
by the Internal Revenue Service Form 1040 should be included (e.g., payments received from
social security, pensions, annuities, dividends, taxable interest income, tax exempt interest
income, IRA distributions, etc.)
2. Residential Address Information
Applicant will enter their residential address and county in which they reside to ensure the
correct annual income limits were used to make an income eligibility determination.
3. Certification
Printed Name and Signature
Self-certification form must be signed by the Applicant/Workforce Trainee.
Date
Enter the date the form was completed.
211
BENEFIARY SELF CERTIFICATION GUIDANCE FOR SUBRECIPIENTS
Subrecipients wi11 need to change all yellow highlighted areas on the self-certification form to correspond with the
applicable County and HUD Income Limits for the Workforce Training Program.The 2023 HUD income limits for the
DR-Workforce eligible disaster impacted areas are included on the following page for Subrecipient's reference.
Subrecipients shall determine the appropriate dollar amounts to be identified in each column by referencing the current
"CDBG Income Limits"on the HCD State and Federal Income,Rent, and Loan/T�alue Limits webpage:
ht s;//��dv.11�d.��, c�vl ra�zt���nd�ftz�dln 1in����1�-li��t�ls�t�-ar�d�f�d�r�l�i�s�rr�eID�°er�tm�dplo�6va1��-lirr�i�
Subrecipients should have forms readily available for surrounding counties in addition in which program is
taking place.Remember,a person's LMI status is based on the county in which they live.
Beneficiaries must be determined to be income eligible at the time assistance is provided. This declaration of income
eligibility is called the income self-certification.Beneficiary must be recertified if assistance is not provided within 12
months of the initial income certification.
Low-incoine persons are people whose total annual family income falls below 80%of the area median fa�nily income
based on family size.Additional expected sources of income and the amount expected during the period of federal
assistance must be included in this calculation of annual family income.Al1 income for a11 persons in the family must be
included in calculating family income whether or not the family member receives assistance. Types of income to be
included are wages,tips, self-employment income,interest/dividends, SSI or other public assistance, social security or
other income received on a regular basis such as VA payments,retirement benefits,unemployment compensation,etc.
"Total Family Annual Income"is the amount of verifiable income anticipated to be received over the next 12 months.
Family means all persons related by birth,marriage or adoption living in the same household. "Family"is different than
"household". Two different families may live in the same household.A single person can be a"family".HUD updates
annual family income limits every year. Subrecipients must also update their income limits as appropriate.
NOTE: "Income"is the total annual income of all family members as of the date that federal-funded assistance is
provided.
HCD recommends that Subrecipients request source documentation for at least five percent of the training participant's
income self-certification for accuracy. To sample five percent of the training participant's income claim, Subrecipients
may use HCD's Income Verification Packet to collect detailed income information and supporting documentation from
the training participants.
212
DR-Workforce Eligible Disaster Impacted Areas 2023 Annual Income Limits
Please Circle#of FAMI�Y INCOME CATEGORY
Persons in your
Famiiy �ake<County
Please check your famiiy income in the same row as the number of persons in your famiiy.
Extremely Low-income Low-income Moderate Income Above Moderate Income
1 $0-$17,350 $17,351 -$28,900 $28,901 -$46,200 Greater than$46,200
2 $0-$19,800 $19,801 -$33,000 `,$33,001 -$52,800 Greater than$52,800
3 $0-$24,$60 $24,$61 -$37,15Q $37,151 -$59,400 Greater than$59,400
4 $0-$30;d00 ` $30,001-$40;250 $40,251 =$65,950 'Greater than$65�950
5 $0-$35,140 $35,141 -$44,550 $44,55'I-$71,250 Greater than$71,250
6 $0-$40;2$0 $40,2$1 -$47;$50 ;$47,$51 -$76,550 Greater than$76;550
7 $0-$45,420 $45,421-$51,150 $51,151-$81,800 Greaterthan$81,800 '
8 or more $0-$50,560 s $50,561 -$54,450 $54,451 -$87 100; Greater than$87,100;
Please Circle#of FAMI�Y INCOME CATEGORY
Persons in your
Family Los Angeles
Coun
Please check your family income in the same row as the number of persons in your family.
Extremely�ow-Income Low-Income Moderate Income Above Moderate Income
1 $0-$26,500 $26,501 -$44,150 $26,501 -$70,650 Greater than$70,650 i
2 $0-$30,300 $30,301 -$50;450 '$50,451 =$80,750' Greater than$80,750
3 $0-$34,100 $34,101-$56,75d $56,751-$90,850 Greater than$90,850 '
4 $0-$37;$50 $37,851 -$63;050 $63,051 -$100,900 Greater than$100';900
5 $0-$40,900 $40,901 -$68,100 $68,101-$109,000 Greater than$109,000
6 $0-$43,950 s $43,951 -$73,150 `$73,150-$117,050 Greater than$11�;050
7 $0-$46,950 $46,951 -$78,200 $7$,201-$125,150 Greater than$125;15d
8 or more $0-$50,560 $50,561 -$83;250 $83,251 -$133,200 Greater than$133;200
Please Circle#of FAMILY INCOME CATEGORY
Persons in your
Famiiy Ventura
Coun
Piease check your famiiy income in the same row as the number of persons in your famiiy.
Eztremeiy Low-Income Low-income Moderate Income Above Moderate income
1 $0-$27,900 $27,901 -$46,500 $46,501-$74,400 Greater than$�4,400
2 $0-$31;900 ' $31,901 -$53,1'50, $53,'151 =$85,000 Greater than$85;000,
3 $0-$35,900 $35,901 -$59,800 $59,801 -$95,650 Greater than$95,650 '
4 $0-$39;850 > $39,851 -$66,400 $66,401 =$106,250 Greater than$106;250
5 $0-$43,050 $43,051 -$71,750 $71,751 -$114,750 Greater than$114;75�'
6 $0-$46,250 I' $46,251 -$77;050 i$77,051-$123,250 Greater than$123;250
7 $0-$49,450 $49,451 -$82,350 $82,351 -$131,75d Greater than$131;750
8 or more $0-$52;650 $52,651 -$87;650 $87,651-$140,250 Greater than$140;250
Please Circle#of FAMILY INCOME CATEGORY
Persons in your
Family Butte County
Please check your family income in the same row as the number of persons in your family.
Extremely�ow-Income Low-Income Moderate Income Above Moderate Income
1 $0-$17,350 $17,351 -$28,900 $28,901-$46,200 Greater than$46,200 '
2 $0-$19;800 $19,801 -$33;000 $33,001-$52,800 Greater than$52;$00
3 $0-$24,860 $24,861 -$37,150 $37,151 -$59,400 Greater than$59,400 '
4 $0-$30,000 $30,001 -$40;250 $40,251 -;$65,950 Greater than$65�950
5 $0-$35,14d $35,141 -$44,550 $44,551 -$71,250` Greater than$71,250 '
6 $0-$40,280 $40,281 -$47;850 $47,851 -$76,550 Greater than$76;550'
7 $0-$45,420 $45,421 -$51,150 $51,151 -$81,800 Greaterthan$81,800
8 or more $0-$50;560 $50,561 -$54,450 $54,451 -$$7,100 Greaterthan$87,100;
214
STATE OF CALIFORNIA-BUSINESS,CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W.EI Camino Avenue,Suite 670,95833 �, ^
P.O.Box 952054 Sacramento,CA 94252-2054 ���
■
APPENDIX C:
CDBG-DR WORKFORCE DEVELOPMENT PROGRAM
INCOME VERIFICATION PACKET
If requested, submit the following information via the forms enclosed and attach any applicable
supporting forms or documentation. Failure to complete the requested information may automatically
disallow any scholarships, free services or other subsidy related to the workforce training activities
funded by the CDBG-DR Workforce Program. Applicants are encouraged to request help as
needed; technical assistance is available.
A. Complete the following forms as provided for in this packet:
1. ❑ Workforce Development Participant household information (pages 3-9)
2. ❑ Authorization to Share and Release Information (page 10)
B. Attach copies of the following documentation for the applicant, or other household
members, as applicable:
1. ❑ Copy of driver's license(s), or State I.D. (s)from the applicant only,
• Identification must be legal per State and Federal laws. If you need help
obtaining proper identification, please indicate below:
❑ Assistance Requested.
• If you are applying to the program and you are under 18 years old and do not have
legal identification, you may submit a copy of your birth certificate and social security
card.
2. ❑ Capy of Signed Tax Return from prior year for ALL adult household members. If a tax return
is not available, submit an affidavit that no taxes were filed or a copy of"No Filing Status"from
the IRS for the previous year.
3. Submit either 3.a, 3.b or 3.c for each adult' household member, as applicable:
a. Three (3) months of consecutive & current pay stubs for all household members 18 years
and older and dated within 90 days prior to application or,
b. Signed statement from employer verifying at a minimum:
• Date of employment
• Current Position
• Wages and frequency of pay
• Employer name and title and phone number or,
c. Submit Certification of Zero Income form (see item C.2)
4. ❑ Copies of three (3) months of consecutive & current bank statements for all adult household
members dated within 90 days prior to application. Or indicate "N/A"
� Do not submit income documentation for adults (18 years and alder)that are enrolled in school. Indicate on
Household Composition Form all household members that are in school.
215
5. ❑ Documentation of the following, as applicable:
• child support and alimony income
• Most recent social security income statements
• Copies of W2's and 1099's
C. Provide the following forms if applicable to your circumstances (circle "N/A" if not
applicable):
1. ❑ Verification of Recurring Cash Contributions form, of N/A
2. ❑ Complete the "Certification of Zero Income"form for each adult without any income, or N/A
3. ❑ Complete the "Self-Employment Income Verification"form for each adult household member
that is currently self-employed, or N/A
NOTE: Program personnel may contact 3rd parties to validate information
216
GENERAL INFORMATION OF PARTICIPANT
Last Name First Name MI
Current Address City State Zip
Home/Mobile Telephone
Email Address
L.ast 4-digits of Social Security Number Date of Birth
217
DISCLOSURE OF INCOME FOR PARTICIPANT
Any items indicated by "yes", attach related documentation.
Do you receive periodic income, such as: Yes No
a. Retirement funds..............................................
b. Pension....................................................... — —
c. Social Security Benefits.....................................
d. Supplemental Security Income (SSI)...................
e. Annuities....................................................... — —
f. Insurance Policies........................................... — —
g. Disability or Death Benefits................................. _ _
h. AFDC.............................................................
i. Unemployment Benefits..................................... — —
j. Workmen's Compensation..................................
k. Child Support/Alimony....................................... — —
I. Military............................................................ — —
m. Taxable Asset Income .......................................
n. Other Income.................................................... — —
Are you receiving income from:
a. Employment....................................................
b. Self-Employment..............................................
Do you have any of the following potential asset income:
a. Checking Account.............................................
b. Savings Account.............................................. — —
c. CD (Certificate of Deposit Account) ......................
d. IRA or other Retirement Account (i.e., 401 k, 457) .... _ _
Do you regularly receive monetary gifts or non-cash contributions from persons outside your
household for2:
a. Mortgage, Rent, Living Expenses.........................
b. Utilities............................................................. — —
c. Groceries.......................................................... — —
d. Clothing............................................................ — —
e. Miscellaneous....................................................
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal
of false information is punishable under Federal Law. I have no objections to inquiries being made to
verify any information listed above.
Participant Signature Date
2 For items in this section indicated "yes", attach the Verification of Recurring Contributions form
2�a
DISCLOSURE OF INCOME FOR OTHER ADULT HOUSEHOLD MEMBER(S)3
Do you receive periodic income, such as: Yes No
a. Retirement funds..............................................
b. Pension....................................................... — —
c. Social Security Benefits.....................................
d. Supplemental Security Income (SSI)...................
e. Annuities....................................................... — —
f. Insurance Policies...........................................
g. Disability or Death Benefits.................................
h. AFDC............................................................. — —
i. Unemployment Benefits.....................................
j. Workmen's Compensation..................................
k. Child Support/Alimony....................................... — —
I. Military............................................................ — —
m. Taxable Asset Income .......................................
n. Other Income.................................................... — —
Do you receive periodic income, such as?
a. Employment.................................................... — —
b. Self-Employment..............................................
Do you have any of the following:
a. Checking Account.............................................
b. Savings Account.............................................. — —
c. CD (Certificate of Deposit Account) ......................
d. IRA or other Retirement Account (i.e., 401 k, 457) .... _ _
Do you regularly receive monetary gifts or non-cash contributions from persons outside your
household for:
a. Mortgage, Rent, Living Expenses.........................
b. Utilities............................................................. — —
c. Groceries.......................................................... — —
d. Clothing............................................................ — —
e. Miscellaneous....................................................
I certify that I have answered truthfully to the best of my knowledge. I further understand that submittal of
false information is punishable under Federal Law. I have no objections to inquiries being made to verify
any information listed above.
Non-participant adult household member Date
3*Complete additional forms for each adult member, as applicable
219
HOUSEHOLD4 COMPOSITION CERTIFICATION5
As of (date of application), I,
resided at: (property address)
Circle the correct response:
1) At the time of time of the application I was living alone, or I expect to be living alone within the next
12 months.
2) The following people live with me and will continue to do so for the foreseeable future:
Name Last 4 digits of Date of Birth Enrolled in School?
SSN#
Do you expect your household composition to change in the next 12 months?
If yes, explain:
CONFLICT OF INTEREST CERTIFICATION
Do you, or anyone in your household, have family or business ties to anyone who assisted in the
development or operations of the workforce development program?
Circle one: Yes No
If yes, describe the relationship and role:
4"Household" is defined as all persons occupying a hausing unit. The occupants may be a family, as defined in 24
CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share
living arrangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. (24
CFR 570.3). Note:An applicant may be considered a smaller"household"than their current actual "household"
number if the living situation is temporary or transitional, i.e., aging out of foster care, temporarily homeless and
formerly incarcerated are examples of individuals that may be temporarily part of a larger household than what
would be considered in a "household calculation".
5 Complete one form for each applicant household
220
CERTIFICATION OF HOUSEHOLD INFORMATION AND INCOME
(To be completed by participant and other adults of household, if applicable)
I (We), (and) do hereby certify that
my (our) household consists of inembers. I (We) certify that my (our)yearly income is
. I (We) also certify that all the information that I (we) have given is
correct to the best of my (our) knowledge.
Participant Signature Date
Other Adult Household Signature Date
221
DISASTER RECOVERY BENEFITS COMPLIANCE
The workforce development program for which you are applying is funded in whole or part by
Community Development Block Grant— Disaster Recovery funds related to the 2018 wildfire disasters in
California. The following information is required to be collected for the program administrators to
evaluate a potential Duplication of Benefits.
1) Are you currently receiving, or have you received in the last 3 years, any assistance for the
purpose of workforce development training courses(s) you are currently applying for? (i.e., Pell
Grants, Educational funds)
No or Yes_
If yes, If yes, please provide the name of the program, last date of receipt of funds, and amount:
2) Have you entered into or completed the same or similar course(s)—that you are applying for—
within the last 3 years? (If the response is yes, additional conversations with HCD Program staff
may be required.)
No or Yes_
INVe certify that INVe have been asked the above questions and they have been
answered truthfullyto the best of my/our knowledge. I/We further understand that
submittal of false information is punishable under Federal Law. I/We have no objections
to inquiries being made to verify any information listed above.
Participant Other adult household member
For reviewer's comments only with respect to Duplication of Benefits and other compliance items
indicated above:
222
DEMOGRAPHIC INFORMATION —Workforce Development(CDBG-DR 2018)
(for evaluation of equitable distribution of funds)6
Race and Ethnicitv Marital Status
Single
Ethnicity: (select only one) Married
Hispanic or Latino Widowed
Not Hispanic or Latino Divorced
Separated
Race: (select one or more) Other
American Indian orAlaska Native
Asian
Black or African American Gender
Native Hawaiian or Other Pacific Islander Male
White Female
6 The race/ethnicity/gender information is requested by the Federal Government for certain federally supported
programs to monitor compliance with equal opportunity laws.You are not required to furnish this information
(race/ethnicity/gender) but are encouraged to do so. The law provides that a provider may not discriminate either
based on this information, or on whether you choose to furnish it.
223
STATE OF CALIFORNIA-BUSWES�GONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE '
2020 W.EI Camino Avenue,Suite 670,95833
P.O.Box 952054 Sacramento,CA 94252-2054 ��"
� ,
s
■
Authorization to Share and Release Information
Purpose: Consent to allow California Department of Housing and Community Development
(HCD) and/or a Workforce Development Program to request information from 3rd parties to
verify an applicant's eligibility. Moreover, a signed form grants permission for HCD to release
applicants' demographic information to HUD in aggregate form.
I, , authorize the following agencies collaborating
inthe CDBG-DR 18 Workforce Development Program to collect information relevant to my
eligibility to participate in the Program.
Department of Housing and Community Name of Subrecipient
Development
2020 W. EI Camino Avenue, Suite 670, Subrecipient Address
Sacramento, CA 95833
(916 263-7400 Subrecipient Phone
The information that may be released includes, but is not limited to:
1. Information about my current employment status, wages and projected income
2. Information about recurring contributions
3. Information about my current household composition (who lives with me)
4. Information about my participation in other workforce development programs
1 also permit representatives from the agencies/organization listed above, who are working with
me or on my behalf, to discuss these matters specifically related to my participation in the
Workforce Development Program.
I further permit these agencies to share my demographic data' (race, ethnicity, and gender) to
HUD for the purposes of evaluating the Workforce Development Program and improving
services.
My signature below indicates I have read this form and/or have had it read to me. 1 can revoke
this consent in writing at any time.
Participan�'s name (printed)
Participant's signature Date
'The race/etl�nicity/gender information is requested by the Federal Government for certain federally supported programs 2o monitor compliance with equal
opportuniCy laws.You are not required to furnish this infonnation(race/eChnicitylgender)but are encouraged to do so.The law provides Chat a provider may
not discriminate either based on this information,or on whether you choose to fiunish iT.
224
STATE OF CALIFORNIA-BUSWES�GONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W.EI Camino Avenue,Suite 670,95833
�� -`
P.O.Box 952054 Sacramento,CA 94252-2054 �� ' ,
.s
■
Verification of Recurring Cash Contributions
(Insert name af Warkforce Purpose of Cash Contribution:
DevelopmenfPartici pating
Jurisdiction)
AUTHORIZATION: Federal Regulations Amounts anticipated to be received during the
next12 months:
require us to verify Recurring Cash
Contributions made to all members of the Date: $
household applying for participation in the
Workforce Development Program which Date: $
weoperate and to reexamine this income Date: $
periodically. We ask your cooperation in
supplying this information. This Date: $
informationwill be used only to determine
the eligibility status and level of benefit of Date: $
the household. Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
Date: $
(Signature)
Date:
WARNING: Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony for knowingly
and willingly making false or fraudulent statements to any department of the United States Government.
225
STATE OF CALIFORNIA-BUSINESS,CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM.Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W.EI Camino Avenue,Suite 670,95833
. �� .
P.O.Box 952054 Sacramento,CA 94252-2054 ; �� «���r
■
Certification of Zero Income
(To be completed by each adult household member, as applicable)
Name:
Address:
1) I hereby certify that I do not individually receive income from any of the following sources:
a. Wages from employment (including commissions, tips, bonuses, fees, etc.).
b. Income from operation of a business.
c. Rental income from real or personal property.
d. Interest or dividends from assets.
e. Social Security payments, annuities, insurance policies, retirement funds, pensions,
or death benefits.
f. Unemployment or disability payments.
g. Public assistance payments.
h. Periodic allowances such as alimony, child support, or gifts received from
persons not living in my household.
i. Sales from self-employed resources (Avon, Mary Kay, Pampered Chef, etc.).
j. Any other source not named above.
2) 1 currently have no income of any kind and there is no imminent change
expected in my financial status or employment during the next 12 months.
3) 1 will be using the following sources of funds to pay for housing and other necessities:
Under penalty of perjury, 1 certify that the information presented in this certification is true and
accurate to the best of my knowledge. The undersigned further understand(s) that providing
false representations herein constitutes an act of fraud. False, misleading, or incomplete
information may result in the termination of participation in the program.
Signature Print Date
226
STATE OF CALIFORNIA-BUSINES�CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM,Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIA�ASSISTANCE
2020 W.EI Camino Avenue,Suite 670,95833 �
P.O.Box 952054 Sacramento,CA 94252-2054 '���� ��
■
Self-Employment Income Verification Form
Full Name:
Present Address:
I hereby certify that I, (Name} receive
income for the following work:
I expect to earn $ for the coming 12 months (from
to ) for the following work:
I understand that if my actual earnings are different from those reported above, that I may
be required to reportany changes to the Workforce Development Program.
Signature of Participant Date
Signature of Notary Public Date
Name of Notary Public:
Date Commission Expires:
22�
APPENDIX D-1 :
LIMITED ENGLISH PROFICIENCY REQUIREMENTS
Both Title VI of the Civil Rights Act of 1964 and Executive Order 31166 require that
persons with limited English proficiency (�EP) have access to programs and operations
assisted through federal funding, including public participation and outreach efforts. For
the purposes of CDBG-DR, the Department has completed the preliminary public
participation and outreach efforts for the DR-Workforce Program in general.
The below is to provide additional information about LEP requirements. Applicants
must show that they are addressing LEP needs for their individual workforce
development training programs prior to entering a Standard Agreement with the
Department.
Fw��� ��ti�� �� �.�� and Fr�����t��A�k�d ����ti�n�fr�m Ht�D"� FH�C� N��dq��rk�r�
The Fair Housing and Employment Office (FHEO) have already been making Title VI
findings of non-compliance for many years if:
A. Program shows under-representation of protected class/es likely to include �EP
persons.
B. Recipient cannot show effective outreach and marketing to LEP persons;and/or,
C. Recipient cannot demonstrate policies to accommodate LEP persons.
Programs to which LEP Guidelines Apply
The LEP guidelines apply to any program to which federal financial assistance to HUD is
applied, including:
A. Public and Indian Housing (PIH): �ow-Income Public Housing, voucher, project-
based, homeownership, moving to work, etc.
B. CPD: CDBG, HOME, ESG, McKinney, etc.
C. Housing: project-based Section 8, mod, rehab, etc.
22s
What LEP Requires of Recipients
The LEP Guidelines require recipients to:
A. Determine if there are LEP persons in the service area(s), utilizing the Four-Factor
Analysis below.
B. Devise a plan for oral interpretation & written translations based upon four-factor
analysis in:
a. Outreach
b. Conduct of day-to-day activities
C. Take necessary and reasonable steps to make sure LEP persons have access to
information and resources by creating a Language Access Plan (LAP).
Four-Factor Analysis of Needs
Factor 1: Identify the number/ proportion of LEP persons in the service area:
A. The more LEP persons, the greater the need.
B. NOT who speaks other languages, but who speaks English less than well or
not at all.
C. Data Source: US Census /American Factfinder2 Table QT-P17 or SF 3/DP2
or B16001.
Factor 2: Analyze frequency of contact
A. The more frequent the contact, the greater the apparent need.
B. Anticipate that increased outreach may result in increased frequency of
contact and higher overall participation by �EP persons.
Factor 3: Analyze importance of contact
A. The more important the contact, the greater the need.
B. Compulsory participation = high importance.
C. Identification of vital documents (documents that if not translated could result
in denial of benefits / exclusion from program even if unintended).
Factor 4: Weighing of cost vs. resources vs. benefits
A. Consider sharing resources with other recipients.
B. Consider industry best practices.
C. Consider that HUD documents are already translated.
229
Oral Interpretation
A. Oral interpretation is always a requirement.
B. Recipient must have a plan for communicating with applicant/participant if
he/she is unable to communicate effectively in English.
C. �anguage cards to allow identification of language spoken.
D. Resources such as language line, use of staff.
E. Never: "If you need a translator, bring your own."
Written Translations
A. Guidelines establish "safe harbor of presumptive compliance" if a four-
factor analysis of needs establishes:
a. �ess than 1,000 persons LEP in one language within service area
—translation required.
b. Less than five percent of population LEP in one language (at least 50)
= translation required.
c. Disclaimer on translated documents: "provided for information only."
Language Assistance Plan (LAP)
A. Identifies groups who need language assistance.
B. States how agency will provide language services {translation plan).
C. Train staff on plan.
D. Public notice of plan.
E. Self-assessment & monitoring of plan's effectiveness.
230
Appendix D-2:
Language Access Plan Template
Language Access Plan: As a result of the Four-Factor Analysis, Enter Entity Name Here has identified
the following types of language assistance to be provided on an as needed basis by Enter Entity Name
Here throughout the implementation of the CDBG-DR program:
Mark the paragraphs be/ow that best describe your p/anned activities. Additional information can be
provided to clarify more accurately the entity's planned activities:
❑ All CDBG DR program-related documents, public notices, and public outreach to attract training
participants will be published in Enter ldentified �EP Language Here on bulletin boards at the
Enter Place(s) of Posting Here and in public places throughout the proposed project area(s)
and/or the community. Additional Information Here.
❑ Additionally, all notices and advertisements will include a statement in Enter ldentified LEP
Language Here indicating that program materials are available in Enter ldentified LEP
Language Here upon request. Additional Information Here.
❑ All notices about participation will include a statement that interpreters will be available at public
presentations upon prior request. Additional Information Here.
❑ If needed, an interpreter may be retained to provide oral interpretation in the field during the
implementation of the program activities Additional Information Here.
❑ If other populations of LEP persons are identified in the future, Enter Entity Name Here will
consider additional measures to serve the language access needs of those persons.
�����; c���t�� 1������s e�r�m��r����. ��i�l� ��r���mh�s��t�a_�����r����.
Printed Name of Authorized Signatory Title
����,k_��Y�� �����:� �� ����r��:�t, �I��� �a��� �c� ���e��m����o
Signature �mm mm mm� Date Adopted ��mm�
231
APPENDIX E-1
Resolution of the Governing Body
li � �� �r � ��ir t� ��� t i� �� ����� � i � ����� �� f r .
RESOLUTION NO._
A RESO�UTION APPROVING AN APPLICATION FOR FUNDING AND THE
EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 20XX-20XX FUNDING YEAR OF THE STATE CDBG-
DR RECOVERY WORKFORCE PROGRAM
BE IT RESOLVED by the Enter Governin Bod T pe of the Choose T pe of [ENTER
JURISDICTION NAME] as follows:
SECTION 1:
The Enter Governin Bod T pe has reviewed and hereby approves the submission to
the State of California of one or more application(s) in the aggregate amount, not to
exceed, of $ for the following CDBG-DR activities, pursuant to the
March 2023 CDBG-DR NOFA:
List activities and amounts (activity totals should include Activity Delivery dollars and
General Administration associated with the activity)
Activity (i.e. Public Services, Housing , Dollar Amount Being Requested for
Rehabilitation) the Activity
$
$
$
_ $ .
SECTION 2:
The Choose T e acknowledges compliance with all state and federal public
participation requirements in the development of its application(s).
SECTION 3:
The Choose T�rpe hereby authorizes and directs the (ENTER TITLE OF DESIGNATED
OFFICIAL) , or designee*, to execute and deliver all
23z
applications and act on the Choose T e's behalf in all matters pertaining to all such
applications.
SECTION 4:
If an application is approved, the [ENTER TITLE OF DESIGNATED OFFICIAL], or
designee*, is authorized to enter into, execute and deliver the grant agreement (i.e.,
Standard Agreement) and any and all subsequent amendments thereto with the State of
California for the purposes of the grant.
SECTION 5:
If an application is approved, the [ENTER TITLE OF DESIGNATED OFFICIAL], or
designee, is authorized to sign and submit Funds Requests and all required reporting
forms and other documentation as may be required by the State of California from time
to time in connection with the grant.
*lmportant Note: lf the designee is signing any application, agreement, or any other
document on behalf of the designated official of the City/County, written proof of
designee authority to sign on behalf of such designated official must be included with
the Resolution, otherwise the Resolution will be deemed deficient and rejected.
Additionally, do not add Iimitations or conditions on the ability of the signatory or
signatories to sign documents, or the Resolution may not be accepted. lf more than one
party's approval is required, list them as a signatory. The only exception is for county
counsel or city attorney to approve as to form or legality or both, IF such approval is
already part of the standard city/county signature block as evidenced by the signed
Resolution itself. lnclusions of additional limitations or conditions on the authority of the
signer will result in the Resolution being rejected and will require your entity to issue a
corrected Resolution prior to the Department issuing a Standard Agreement.
233
PASSED AND ADOPTED at a regular meeting of the Enter Governin Bod T e of
the Choose T pe of held on [ENTER DATE] by the following
vote:
lnstruction: Fi1/in all four vote-count fields below. lf none, indicate "0"for that field.
AYES: NOES:
T: ABSTAIN:
Signature and Title
[ENTER GOVERNING BODY TYPE]
STATE OF CALIFORNIA
City/County of
1, , City/County Clerk of the City/County of ,
State of California, do hereby attest and certify the foregoing Resolution to be a full, true
and correct copy of a resolution duly passed and adopted on the date stated thereon
and that said Resolution has not been amended, modified, repealed, or rescinded since
the date of adoption and is in full force and effect as of this day of ,
20
Name, City/County Clerk of the City/County of
, State of California
By:
Signature and Title
Note: The attesting officer cannot be the person identified in the Resolution as the
authorized signer.
234
APPENDIX E-2
Resolution of the Organizational Body Entity
li��r��� �r � �ir t �� t i �� ��ti � �� � �� �� � r .
RESOLUTION NO._
A RESO�UTION APPROVING AN APPLICATION FOR FUNDING AND THE
EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 20XX-20XX FUNDING YEAR OF THE STATE CDBG-
DR RECOVERY WORKFORCE PROGRAM
BE IT RESOLVED by the Enter Or anizational Bod T pe of C��i��� c�r ��� ��r� �c� �;r���r
���t. as follows:
SECTION 1:
The Enter Or anizational Bod T e has reviewed and hereby approves the
submission to the State of California of one or more application(s) in the aggregate
amount, not to exceed, of$��i�� �r ��� ���r°°� ��s �r���r ����. for the following CDBG-DR
activities, pursuant to the March 2023 CDBG-DR NOFA:
List activities and amounts (activity totals should include Activity Delivery dollars and
General Administration associated with the activity)
Activity (i.e. Public Services, Housing , Dollar Amount Being Requested for
Rehabilitation) the Activity
$
$ _
$
' $
SECTION 2:
The �[i�� r�� ���a h��r� �c� �r���r����, acknowledges compliance with all state and federal
public participation requirements in the development of its application(s).
235
SECTION 3:
The Enter Or anizational Bod T pe hereby authorizes and directs the �I���; ���µ ��p
��r� �ca �����r ����.,or designee*, to execute and deliver all applications and act on the
�li��: �a� ��� ���r°� ��� �r���r t���.'s behalf in all matters pertaining to all such applications.
SECTION 4:
If an application is approved, the ��i�� �r ��� ��r�� �� ��t�� ����,, or designee*, is
authorized to enter into, execute and deliver the grant agreement (i.e., Standard
Agreement) and any and all subsequent amendments thereto with the State of
California for the purposes of the grant.
SECTION 5:
If an application is approved, the ����� �r ��� h��� �c� ����r ����. or designee, is
authorized to sign and submit Funds Requests and all required reporting forms and
other documentation as may be required by the State of California from time to time in
connection with the grant.
*lmportant Note: If the designee is signing any application, agreement, or any other
document on behalf of the designated official of the City/County, written proof of
designee authority to sign on behalf of such designated official must be included with
the Resolution, otherwise the Resolution will be deemed deficient and rejected.
Additionally, do not add limitations or conditions on the ability of the signatory or
signatories to sign documents, or the Resolution may not be accepted. If more than one
party's approval is required, list them as a signatory. The only exception is for county
counsel or city attorney to approve as to form or legality or both, IF such approval is
already part of the standard city/county signature block as evidenced by the signed
Resolution itself. Inclusions of additional limitations or conditions on the authority of the
signer will result in the Resolution being rejected and will require your entity to issue a
corrected Resolution prior to the Department issuing a Standard Agreement.
236
PASSED AND ADOPTED at a regular meeting of the Enter Or anizational Bod T e
of ����{� r�� fi�� �r���� �� �r���r ����. held on �I��� ��r ��� t� �r�t�r � ����. by the following
vote:
lnstruction: FiIJ in all four vote-count fields below. Jf none, indicate "0"for that field.
AYES: NOES:
A T: ABSTAIN:
Signature and Title
�[i�� �r ��� ��r� �� �r���r t���.
CERTIFICATION OF SECRETARY
I, , Secretary of �m[ic��: �r��p P��r� �� �r��������. do hereby attest
and certify the foregoing Resolution is a full, true and correct copy of a Resolution duly
passed and adopted on the date stated thereon and that said Resolution has not been
amended, modified, repealed, or rescinded since its date of adoption and is in full force
and effect as of this �li�°k �r ��� �� �����° � c��t�.
[SECRETARY'S SIGNATURE]
[TYPE OR PRINT SECRETARY'S NAME]
Note: The attesting officer cannot be the person identified in the Resolution as the
authorized signer.
237
APPENDIX E-3
Resolution of a Tribal Entity
�i?��1"���NC�xB.�: ���c.`3�� t"�!!�E'.4�V��76.� ���"?�ff� /'�.S�3�CB�%�� ��`��lt���e'�9`�C�fC"d��� �'��� �,��!"�Y�'?t 1���
f���r�r��tsc��r ��c�c���t�� v�ifid���r� ��a�h �ar��k�t. C��r���� �r��k�t� �r����c�rr��t� �°hc�a��
m71+��6alaA.Ai«!8$y 8C�&9�6dX..A�G✓ Gdd%�t& drJ iF�t C.d��Xdln�H.d9K„r RT9Gd�P�.*�,+ 4.a9.dYG68„+A.�m �XE:+�w�R.✓ R✓8^ �.CUSd%t:dC,rtmb 0.BL�'..A'6 44PN7
�c��gcar��r�� i� � ��t��B� ���rr�; �r����Jt� �/���a�al����t� �r���r �c�i����carcJr`r��l�tca �c�r�a���r
�r�fh �`r���a�����r. �'�ri� �c�� ���c���wa�ith �r�,s�rc��tr'��a� �r���c�c�ific�rt�l����s �a���a� c��1����
�rri�ao���a �t���r�i��ica�,
������c�r����l�at��; .�111���r°ra�����aa�a �r��a�ic��� v�i�I�� �r�r°�fi�� �a�ira� ��� �t�t���r�� b�r��v��, ca�
���rca�ri�f� �c�����r�rt� c����rrr��ra���. lf th� �c���rrtir�� ��a�;����a���� c�f�h� �a���r�x����cara ��€�
�r�f r���'l��tf�� ���h� ��r�r��r�t �c��rc������cs�, ������a�T���r��1��c������r���i ����f�r��� ira
uvri�rir�� c���h� �i��r���r�����at��a���rit�� �r� �;s°�l�r���ira�. �1���� r��a�� th�� �ha�� th�
�1��,� ��ar� �r��a�l�rt��t�a�r 2�?�€3 c��,��,���r�����.��c� ��rr��c����i�� �r�� �h� ,��rrr�, thi�
r��cadr����� i� ���d���b�� �� �"rib�B �"r����a��.
`T����.�1�a�hcard�i�� ���c�l��ti�ar� ,��a�l� �� �ta�ar�i�f�� �ith th��1��Bi��t�c���A ��r� C.����r��o�r�t �nri1�
�r�t r�����v��r�� �/��� ��a�afi��ti�ra �.ar��i1 ��r� ��a�r�r�a���r�����r�� � f�.all�y�����t��
.�ceth��6�i�� ���caBc�td�r� c��f�,�� �atP�� ��� �rr���c�.
238
(Reso/ution Number]
jlnsert Name of Tribai Entity]
AUTHORIZING RESOLUTION
Authorizing Resolution in Connection with the Award of Funding Under the
2018 Community Development Block Grant -Disaster Recovery (CDBG-DR)
Workforce Development Program.
[All, or A necessary quorum and majority] of the [directors, supervisors,
members, council members, or tribal council in accordance with tribal law,
etc.] of [official name of applicant entity, and type of entity: Tribal Entity]
("Applicant") hereby consents to, adopts and ratifies the following resolution:
WHEREAS The [insert name of Tribal Entity] is a [federally-
recognized Indian Tribe located in California] [an Indian tribe located in California that is
on the contact list maintained by the Native American Heritage Commission] [a Tribally
Designated Housing Entity (TDHE)] [an Indian Tribe as defined in Section 4103(13)(B)
of Title 25 of the United States Code and Section 50104.6.5]; and
WHEREAS The [insert name of Tribal Entity] is eligible for all rights, privileges, and
benefits afforded to the eligible entities listed in the paragraph above, and the [Tribal
Council of [insert name of Tribal Entity] is a duly authorized body, empowered to
conduct government affairs on behalf of the people and to promote and foster the
economic development and the well-being of the general membership] [the
representative governing body of the TDHE is authorized under Tribal law to conduct
government-to-government relations regarding Tribal housing matters on behalf of the
Tribe], and
WHEREAS The representative governing body of the [Tribal Entity] [is responsible for
the health and well-being of the Tribal Membership] [is responsible for providing
affordable housing to the Tribal Membership], and
WHEREAS The representative governing body of the [Tribal Entity] has determined
there is an immediate need for providing Tribally owned and/or operated affordable
housing to its Tribal Membership, and
WHEREAS The California Department of Housing and Community Development (the
"Department") is authorized to allocate approximately $40,695,960 of 2018 CDBG-DR
funds to be made available for the purposes set forth in the Workforce Development
Policies and Procedures; and in the Department issued a 2018 Workforce Development
Program Notice of Funding Availability (NOFA), to be issued Spring 2023, announcing
the availability of funds available to the 2018 disaster impacted areas and Tribes, per
federal disaster declarations DR-4407 and DR-4382.
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WHEREAS The [Tribal Entity] is an Eligible Partner under the 2018 Workforce
Development Program pursuant to the 2018 Workforce Development Policies and
Procedures, and the 2018 Workforce Development NOFA, and is requesting a grant
award in an amount not to exceed [insert amount] under the above-described NOFA
from the Department of Housing and Community Development Department
(Department), and
WHEREAS The [Tribal Entity] as an Eligible Partner under the 2018 Workforce
Development Program, and if the Request for Funds is approved by the Department
such approval is subject to the 2018 Workforce Development terms and conditions of
Eligibility, Policies and Procedures, NOFAs, Program requirements, and the 2018
Workforce Development Program Standard Agreement ("Standard Agreement") by and
between the Department and 2018 Workforce Development Program Grant Recipients;
NOW THEREFORE BE IT RESOLVED THAT: The representative governing body of
the [Tribal Entity] hereby authorizes and directs such actions as are necessary and
appropriate by representatives of the [Tribal Entity] to receive on behalf of the [Tribal
Entity] an amount not to exceed $[ ] as calculated consistent with requirements of
the NOFA.
BE IT FURTHER RESOLVED THAT: The [Tribal Entity] shall be subjected to the terms
and conditions as specified in the Standard Agreement; that funds are to be used for
eligible activities to be identified in Exhibit A of the Standard Agreement; the application
in full will be incorporated as part of the Standard Agreement; that any and all activities
funded, information provided, and timelines represented in the application are
enforceable through the Standard Agreement; and that the Tribal Entity hereby agrees
to use the funds for eligible activities in the manner presented in the application as
approved by the Department and in accordance with the NOFA, Program Policies and
Procedures, and application package.
BE IT FINALLY RESO�VED THAT: The [Tribal Council Chairperson, on behalf of the
[(insert name of Tribe)] [government official, on behalf of the (insert name of Tribal
Entity or TDHE] is authorized and directed, subject to such further government
approvals as may be required by Tribal Law after legal review, to do all of the following:
1) execute the Request for Funds and any amendments thereto, 2) execute the State
of California Standard Agreements, and any and all other documents required or
deemed necessary or appropriate to evidence and secure the 2018 Workforce
Development Program, allocation, and 3) fulfill all obligations required by or related to,
the 2018 Workforce Development Program and all amendments the Department
deems necessary in accordance with the 2018 Workforce Development Program, on
behalf of the [insert name of Tribal Entity].
BE IT FURTHER AND FINAL�Y RESOLVED THAT: The [insert name of Tribal
Entity], when approved by the Department to receive allocation of 2018
Workforce Development Program funds in the authorized amount of$[ ]
pursuant to the above referenced Request for Funds, the [Tribal Entity] represents
and certifies that it will use all such funds only for eligible activities as set forth in the
2ao
NOFA, as approved by the Department and in accordance with all 2018 Workforce
Development Program requirements, policies and procedures, all applicable state and
federal statutes, rules, regulations, and the Standard Agreement executed by and
between the Applicant [insert name of Tribal Entity] and the Department.
CERTIFICATION
This is to certify that the foregoing Resolution No. [Insert Resolution Number� was
duly adopted in accordance with Tribal law at a duly called meeting of the [Tribal
Council] [Tribal Entity] on this [XX]th day of [Month], 2023 by a vote of [##] for, [##]
against, and [##] abstaining.
(Insert Name), Tribal Chairperson
ATTEST:
(Insert Name), Tribal Secretary
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