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Home My WebLink About _ 4.11(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 19, 2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(d) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs I7�reetcsr t 1.37t'2t}`?� te�r� , ;� � �:r 1 I,'�!?C}? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(d)--Award Bid Negotiation No. 5531 (Job Order No. 2700) Liberty Street Sidewalk Im rovement Pro'ect Recommendation Authorize and approve the following aetions relative to Bid Negotiation No. 5531 (Job No. 2700), Liberty Street Sidewalk Tmprovement Project: (1) Award to SnL Group, Inc. in the amount of$489,708; (2) Approve $60,000 to cover the cost of administration and inspec�ion fees; (3) Approve $150,000 for project development costs; (4) Approve $50,292 to provide construction contingency funding; (5) Authorize the City Manager, or designee, to approve additional increases in either the construction management or construction contingency amounts up to a total of$44,575; and (6} Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15301 —Existing Facilities. Fiscal Impact The Liberty Street Sidewalk Improvemen� Project (Project) is being funded by Community Development Block Grant(CDBG) funds in the amount of$244,5�5, American Rescue Plan Act (ARPA) funds in the amount of $500,000, and Streets Maintenance Funds in the amount $50,000. Cost Summa Item Estimated Pro'ect Develo ment Costs $150,000 Construction Contract+ Contin enc $540,000 Contract Administration, Ins ection, Testin $60,000 Additional Cit Mana er A�uthorit $44,575 Total Pro'ect Costs $794,575 Total Pro'ect Bud et $�94,5�5 Report to Redding City Council November 12,2024 Re: 4.12(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action The City Council (Council) may choose not to award the bid for the project and provide staff with alternate direction. Without this project, pedestrian accessible routes will continue to be deficient, and there is a risk of losing CDBG and ARPA funding. Background/Analysis Attached is a tabulation of project bids received and opened on October 31, 2024. The apparent low bid was received from Zeis Construction (Zeis). However, after staff reviewed all seven proposals and created a bid tab it was apparent that an error had been made in Zeis' proposal. The error made by Zeis was a mistake in the calculation for bid item 2, where they used the total price as the unit price. Per the Instructions to Bidders in the project Special Provisions, if there is a discrepancy between unit prices and totals, unit prices will prevail. Staff consulted with the City Attorney and confirmed this is not a mistake that can be waived as it would be a material change to Zeis' bid. Therefore, after staff made corrections to Zeis' bid proposal, as shown in the attached bid tab, they were no longer the low bidder. Staff has contacted Zeis to inform them of the mistake, that it cannot be waived, and that they were no longer the low bidder. The low bid in the amount of $489,708 was received from SnL Group, Inc. of Redding, California. The engineer's estimate was $484,250. Total project development costs for this project are estimated to be $150,000. Project development costs include engineering, surveying, right-of-way, environmental, and permit and utility connection fees. The project consists of replacing damaged portions of sidewalk, curb, gutter and asphalt concrete on Liberty Street, Eureka Way, East Street and Trinity Street that have been severely damaged by tree roots. In addition, the project wi11 replace damaged and aged water meter boxes, valve boxes, and signs, as well as remove existing problem trees, replacing with new trees that wi11 not damage infrastructure, and install irrigation. Envi�^onmental Review Staff has reviewed the project and determined that it is categorically exempt from review under the California Environmental Quality Act Guidelines, per Section 15301 — Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing facilities, structures, or equipment involving negligible or no expansion of use. The project will repair damaged portions of sidewalk, as well as associated infrastructure, and replace damaged trees. The project includes the repair or replacement of existing infrastructure in the same location and serving the same purpose and capacity. Therefore, the project has no potential to have a signi�cant effect on the environment and further environmental review is not required. Council PNiority/City Manager Goals This agenda item is a routine operational item. Report to Redding City Council November 12,2024 Re: 4.12(d)--Bid Negotiation No. 5531 Liberty St Sidewalk Improvement Project Page 3 Attachments ^Location Map ^Bid Tab ^Notice of Exemption -�-��, �<µ�:�- _.;, , . �; � - 's",=-'<�-..c,�",ci'� ;,,�%�,-/ /j i�� ;'% ; ,- � '"� �''/ i/'��.�- i.r" %;;,. i < ., �;;,-�:i; --'�:< ;� ,�� 'r' ,c.�,-' .�i .;; l"� i'.�r..r % i';i:'' ; r,:r" ;r!� �''' -%f �'==�.K/ - , .� , ,%". -' ��.% , -' ; - i '',�: � � -�-`<<r;�. f,-:i' �/.-� e`��,,,�,-" /'Y �'- ,=�,. �! ' :% ,-' " i ......,_,___,_ ��....�."" .:''�";-' %-', / .. 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X�,� �� ...._.._. . , ii C � i M1 I �` � ��„rt �� '�A' �� t 1. m. ; � �,- PL�ZA� : cn �1" � � _ �, PINE Slf��ET � DOW <f0; N �— � T- W" ; � sCHa I t— � � �:P�Az�.-� � I � �r f f PLAZA , N A�ART��S� a p � . PARTA�fE��.S �: � ; � .. �� . � I � C._.� _ ``__� � � N w � '�� ¢ ' � , , _,_ ,:;� - Q -- m ; i , _ , ; � ��,.�-�; W J � � ' � , ��__� � � � . ,,_ � — �� _ ,_�r_._ . �_m _ ,...... ..� � �x.....� � �� i�. �g �� d�6 � �.��.�:�_ � �� . __� - ti.....� �_�_:=__ �__��i—�- � _a._� � . _ - � i � �' � � � �i _ _� �{ ��= -__� � ��_— � EUREKA WAY _ � r �� . _-�� —�—_.. � � _ _ _�� .._�. - ____. � _' �� -�_� � � :t�� r- �, � .�� — � 1� 1 � � �.�� a 2 - � � r� -� � � ,,. � � , _ � ' ( " � � � . �� -.� �; ', ' � ( � � I � �i i ��. ___. '� j , , ' � __.._ _E_ ��____ I� � � �I � � —_ _._.� ; ! , — ; , , ._ _� � i , , „ —_ _.. � il_� __... , �I' i LEGEND LIMITS OF CURB, SIDEWALK � AND PAVEMENT REP�ACEMENT NOVEMBER, 2024 CITY OF REDDING �c�F '�F�o LIBERTY STREET REHAB PROJECT � s2 L� � PUB�ic woRKs �,� � 'f��,� PROJECT LOCATION MAP DEPARTMENT t,F�,� BID TABULATION FOR: Liberty Street Sidewalk Improvement Project Bid Schedule No.: 5531 ENGINEER'S EST SnLGrou inc Axner Excavatin Inc 10/31/2024 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 $18,000.00 $18,000.00 $14,196.00 $14,196.00 2 CONSTRUCTION AREA SIGNS EA 12 $250.00 $3,000.00 $250.00 $3,000.00 $300.00 $3,600.00 3 WATER PO��UTION CONTROL LS 1 $4,000.00 $4,000.00 $1,000.00 $1,000.00 $6,167.00 $6,167.00 4 PROJECT FUNDING SIGN EA 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00 5 REMOVE TREE EA 20 $2,400.00 $48,000.00 $3,500.00 $70,000.00 $3,739.00 $74,780.00 6 IRRIGATION SYSTEM LS 1 $12,500.00 $12,500.00 $22,893.00 $22,893.00 $23,400.00 $23,400.00 7 ROOT BARRIER LF 660 $20.00 $13,200.00 $18.00 $11,880.00 $18.00 $11,880.00 8 TREE (15-gallon) EA 28 $1,000.00 $28,000.00 $775.00 $21,700.00 $816.00 $22,848.00 9 REP�ACE AREA DRAIN EA 1 $4,700.00 $4,700.00 $5,000.00 $5,000.00 $2,808.00 $2,808.00 10 REP�ACE CATCH BASIN TOP EA 2 $9,500.00 $19,000.00 $2,500.00 $5,000.00 $3,733.00 $7,466.00 11 REP�ACE WATER METER BOX EA 4 $250.00 $1,000.00 $1,225.00 $4,900.00 $1,557.00 $6,228.00 12 REP�ACE WATER VALVE BOX EA 5 $250.00 $1,250.00 $1,150.00 $5,750.00 $1,152.00 $5,760.00 13 REP�ACE SIGN EA 4 $450.00 $1,800.00 $1,200.00 $4,800.00 $720.00 $2,880.00 14 CURB AND GUTTER(6") LF 930 $60.00 $55,800.00 $72.00 $66,960.00 $95.00 $88,350.00 15 SIDEWALK(4" PCC) SF 6400 $30.00 $192,000.00 $22.00 $140,800.00 $18.00 $115,200.00 16 DRIVEWAY(COMMERCIA�) SF 550 $70.00 $38,500.00 $66.00 $36,300.00 $40.00 $22,000.00 17 REP�ACE ASPHALT CONCRETE CF 3650 $8.00 $29,200.00 $15.00 $54,750.00 $16.00 $58,400.00 18 CONCRETE CURB RAMP SF 355 $60.00 $21,300.00 $45.00 $15,975.00 $65.00 $23,075.00 TOTAL-CONTRACT ITEMS $484,250.00 $489,708.00 $490,238.00 Shaded areas indicate corrections made in accordance with the Special Provisions. Page 1 of 3 BID TABULATION FOR: Liberty Street Sidewalk Improvement Project Bid Schedule No.: 5531 FBD Vanquard Construction, Inc. RTA Construction Inc Zeis Construction 10/31/2024 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 TRAFFIC CONTROL LS 1 $27,019.00 $27,019.00 $25,000.00 $25,000.00 $17,026.00 $17,026.00 2 CONSTRUCTION AREA SIGNS EA 12 $470.00 $5,640.00 $400.00 $4,800.00 ' $5,965.00 $71,5$�.00 3 WATER PO��UTION CONTROL LS 1 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $9,584.00 $9,584.00 4 PROJECT FUNDING SIGN EA 1 $2,000.00 $2,000.00 $4,000.00 $4,000.00 $3,234.00 $3,234.00 5 REMOVE TREE EA 20 $3,230.00 $64,600.00 $3,000.00 $60,000.00 $1,650.70 $33,014.00 6 IRRIGATION SYSTEM LS 1 $35,000.00 $35,000.00 $42,000.00 $42,000.00 $29,520.00 $29,520.00 7 ROOT BARRIER LF 660 $17.00 $11,220.00 $20.00 $13,200.00 $18.45 $12,177.00 8 TREE (15-gallon) EA 28 $784.00 $21,952.00 $800.00 $22,400.00 $836.43 $23,4�t�.d4 ' 9 REP�ACE AREA DRAIN EA 1 $6,700.00 $6,700.00 $4,500.00 $4,500.00 $4,271.00 $4,271.00 10 REP�ACE CATCH BASIN TOP EA 2 $5,900.00 $11,800.00 $3,500.00 $7,000.00 $4,911.00 $9,822.00 11 REP�ACE WATER METER BOX EA 4 $300.00 $1,200.00 $600.00 $2,400.00 $689.50 $2,758.00 12 REP�ACE WATER VALVE BOX EA 5 $300.00 $1,500.00 $500.00 $2,500.00 $461.80 $2,309.00 13 REP�ACE SIGN EA 4 $540.00 $2,160.00 $600.00 $2,400.00 $904.75 $3,619.00 14 CURB AND GUTTER(6") LF 930 $60.00 $55,800.00 $48.00 $44,640.00 $95.99 '' $$9,27U.7Q ' 15 SIDEWALK(4" PCC) SF 6400 $30.00 $192,000.00 $25.00 $160,000.00 $17.59 $112,576.00 16 DRIVEWAY(COMMERCIA�) SF 550 $40.00 $22,000.00 $20.00 $11,000.00 $43.48 $23,914.t1(l 17 REP�ACE ASPHALT CONCRETE CF 3650 $12.00 $43,800.00 $28.00 $102,200.00 $20.45 $74,642.5� 18 CONCRETE CURB RAMP SF 355 $50.00 $17,750.00 $58.00 $20,590.00 $68.69 ' $24,384.55 TOTAL-CONTRACT ITEMS $526,141.00 $533,630.00 $547,122.19 Shaded areas indicate corrections made in accordance with the Special Provisions. Page 2 of 3 BID TABULATION FOR: Liberty Street Sidewalk Improvement Project Bid Schedule No.: 5531 S.T. Rhoades Construction inc Site Works Solutions A'��RAGES ' 10/31/2024 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTA� PRICE 1 TRAFFIC CONTROL LS 1 $35,151.00 $35,151.00 $39,051.27 $39,051.27 $23,382.45 2 CONSTRUCTION AREA SIGNS EA 12 $250.00 $3,000.00 $498.01 $5,976.12 '! $1,31'3,$4 3 WATER PO��UTION CONTROL LS 1 $5,000.00 $5,000.00 $5,658.9� $5,658.9� ' $5,235.�0 ' 4 PROJECT FUNDING SIGN EA 1 $1,000.00 $1,000.00 $2,134.32 $2,134.32 ' $2,26'1.39 5 REMOVE TREE EA 20 $917.45 $18,349.00 $3,744.09 $74,881.80 ' $3,143.97 ' 6 IRRIGATION SYSTEM LS 1 $20,000.00 $20,000.00 $28,473.25 $28,473.25 '$30,214.38 7 ROOT BARRIER LF 660 $15.00 $9,900.00 $18.29 $12,071.40 $18.29 8 TREE (15-gallon) EA 28 $375.00 $10,500.00 $829.33 $23,221.24 $806.79 ' 9 REP�ACE AREA DRAIN EA 1 $5,000.00 $5,000.00 $5,275.61 $5,275.61 $4,7��.'10 ! 10 REP�ACE CATCH BASIN TOP EA 2 $5,000.00 $10,000.00 $3,340.31 $6,680.62 ' $3,98C�.72 11 REP�ACE WATER METER BOX EA 4 $200.00 $800.00 $997.17 $3,988.68 ' $894.78 12 REP�ACE WATER VALVE BOX EA 5 $1,250.00 $6,250.00 $444.28 $2,221.40 $668.01 ; 13 REP�ACE SIGN EA 4 $600.00 $2,400.00 $667.26 $2,669.04 $77�.04 ' 14 CURB AND GUTTER(6") LF 930 $114.00 $106,020.00 $116.37 $108,224.10 $$1.23 15 SIDEWALK(4" PCC) SF 6400 $25.50 $163,200.00 $27.04 $173,056.00 $23.27 16 DRIVEWAY(COMMERCIA�) SF 550 $34.50 $18,975.00 $47.89 $26,339.50 $4�.90 17 REP�ACE ASPHALT CONCRETE CF 3650 $28.50 $104,025.00 $12.11 $44,201.50 $17.26 18 CONCRETE CURB RAMP SF 355 $107.00 $37,985.00 $57.40 $20,377.00 557.35 TOTAL-CONTRACT ITEMS $557,555.00 $584,501.82 $532,699.43 verage i otal Shaded areas indicate corrections made in accordance with the Special Provisions. Page 3 of 3 UTI�CE C�F �+ XE PTItJl�T TO: � C?ffice afPlanning and Research FROM: City ofRedding 1400 Tenth Street,Raom 121 Public Works Department Sacrarnenta, CA 95814 777 Cypress Avenue Redding, CA 96�01 � Shasta County Cierk County of Shasta P.O. Bc�x 99088(1; 1643 Market Street Redding,CA 9b099-0880 Project Title: Libertv Street Rehabilitation F'raiect Proje�t Location—Specific; Libertv Street,Eureka Wav,East Stt-eet,Trinitv Street Prcaject Loca#ian—City; Redding Project Location—�ounty. Shasta Descript�on of Project. The Citv of Reddin� (Citv� proposes to re�air dama�ed partions af sidewalk, curb; �utter and asplialt concrete;;replace dama�ed water meter boxes area drain and catch basins• remave up to 20 tr�es� plant 21 tp o 28 trees in emptytree wells• and install irri�atic�n Wark will involve fell'rn tree plantin� installing irri�atian line watering, ex�avatiti�, trenching,�pourin�cancrete, curin�concrete, and sawcuttin� Name of Public Agency Approving Project:Citv of Redding Name crfPers�n or Agency�arrying dJut Project: Rvan Fraga,PE-Project En�ineer Exempt S�atus: (check one) C] Ministerial [Section�1080(b}{1}; 15268] CI Declared Ernergency [>eetic�n 21080(b}(3); 15269(a}] � Ernergency Project[Sectian 210$0(b}{4)> 152b9(b)] ❑ Statutc�ry Exemptic�ns. State cade number: C� Common Sense Exemptifln{This project does not fall within an exempt class,but it can be seen with certainty that there is na possibiliry th�t the activity may have a signif cant effect on the environment(14 CCR 15601[b][3]). � Gategorical Exemption. State type and section nuinber: Sec. 15301,Existing Faciliti�s � No exceptians apply that would bar the use of a categorical exemption(PRD 210$4 and 14 CCR 15304.2): Reasans why project is exempt: Class 1 exernptians include the operation, repair, maintenance, or minor alteratior� af existin� faciiities, structures, or equipment invalvin�ne�l�ible or no expansion of use. The project will repair dama�ed poi�tians c�f sidewalk, as well as associated infrastructure, and replace darnaged trees. The praject includes the repaii ar repiacement of existin�infrastructure in the same lc�cation and servin�the same purpose and capacity,Therefore the ��roject has no potential to have a signific�nt effect on the environment and further envirc�nmental review is not required. Lead Agency Canta�f Person. Amber Kelley Telephone; 530.225.4046 If Filedl by Ap�plicant: 1. Attach certified dacument of exernption finding. 2. Has a notice flf exemption been filed by the pubiic agency approving the project? ❑ Yes �No �ign�tur�. �� '� Date. .�.,�� Title: Environmental Compliance I�ztnager � xO Signed by Lead�gency Date received for filing at C3PR: (3 Signed by Applic�nt