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HomeMy WebLinkAbout _ 4.5(c)--Bid Schedule No. 5514, Single-Phase Pole-Type Transformers � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 5, 2024 FROM: Nick Zettel, Director of ITEIVI NO. 4.5(c) Redding Electric I7tility ***APPROVED BY*** � ��. ; � _ � v �� ��„ ���� �1c ct c, yrectc� �ii' e in� tri�ttt32ity 14�.22"?t�2� rS' �p�tt�,C�i ��t t� ItJ�'3(It'2{}? nzettel@cityofredding.org btippin@cityofredding.org SUBJECT: 4.5(c)--Bid Schedule No. 5514, Single-Phase Po1e-Type Transformers Recommendation Authorize the following relative to Bid Schedule No. 5514, Single-Phase, Pole-Type Transformers for the City of Redding Electric Utility: (1) Award Bid 5514 to OneSource Supply Solutions (OneSource) for an annual evaluated price of$244,696.24, including sales tax; (2) Authorize the Purchasing Officer to extend the bid award annually with OneSource through August 31, 2028, if mutually agreeable, with a11 terms and conditions remaining the same and price adjustments in direct proportion to a Producer Price Index; and (3} Authorize the City 1Vlanager, or designee, to approve an additional $60,000 to the bid award as a contingency per fiscal year. Fiscal Impact Adequate funding is available in Redding Electric Utility's (REU) current biennial General Systems Improvements capital budget, which includes purchases of transformers. These costs include the annual recurring expenditures for installing infrastructure required to maintain reliable electric service. Future transformer costs wi11 be included in the biennial budget planning process. Alternative Action The City Council (Council) could choose not to award the bid to OneSource Supply Solutions (OneSource) and provide alternative direction to staff. Report to Redding City Council October 30,2024 Re: 4.5(c)--Bid Schedule No, 5514,Single-Phase Pole-Type Transformers Page 2 Background/flnalysis This routine annual bid to purchase transformers allows REU to order materials as needed based on evaluated quantities and warehouse inventory. These transformers are necessary to support REU's residential and commercial development and provide emergency replacement availability for existing facilities. These transformers are also required to support REU's planned infrastructure replacement projects, contributing to increased system reliability. Transformers are purchased based on two criteria — purchase price and effieiency. The initial savings from a less costly transformer can be lost if the transformer is inefficient. Inefficiency results in much higher cost for energy losses increasing the life cycle cost of the unit. Bidders are made aware of this methodology used in bid evaluations. On September 19, 2024, staff opened eight bid proposals and, after thorough analysis, recommended awarding the contract to OneSource. The bid solicitation clearly stated that the award would be contingent upon reference checks and variances. The lowest bidder, PulseMac, provided references that could not verify lead times or product quality, as they had not yet received their shipments. Given the high liability risk and not meeting the minimum requirements to the City, staff determined that this was sufficient justification to move to the next lowest bidder, OneSource. Envi�^onmental Review This is not a project de�ned under the California Environmental Quality Act, and no further action is required. Council P�^io�ity/City ManageN Goals • This agenda item is a routine operational item. Attachments ^Bid Tab 5514 Sin Ie-Phase,Pole T ' e Dist Transforrners PtTR�HASING DIVISI(�N-llETAILEll TABULATION C�F BI�S-SIX Lt7WEST BII)S ONLY Bid Schedule ' Date c�f C}pening 5514 Thursday,September 19,2024 u oa n� rice + No Load Winding No Load + Evaluated KVA Unit Price Line Total Core Loss Loss Full Load Line Total * Item Qty Size w/out tax w/out tax ($8.90/w) ($0.75/w) w/out tax w/out tax PulseMac Salutions /Origin �hir�a 1 20 15 $ 2,015.00 $ 40,300.00 $400.50 $144.75 $2,560.25 $51,205.00 2 20 25 $ 2,430.00 $ 48,600.00 $623.00 $202.50 $3,255.50 $65,110.00 3 20 37.5 $ 2,750.00 $ 55,000.00 $845.50 $288.00 $3,883.50 $77,670.00 4 15 50 $ 3,075.00 $ 46,125.00 $979.00 $371.25 $4,425.25 $66,378.75 5 1 75 $ 3,900.00 $ 3,900.00 $1,246.00 $540.00 $5,686.00 $5,686.00 6 1 100 $ 4,675.00 $ 4,675.00 $1,468.50 $690.75 $6,834.25 $6,834.25 $198,600.00 7otal �valuated $ 272,�84.00 Sales Tax $ 14,398.50 Sales'Tax $ �19,784.09 Net Cost $212,998.50 EWa�uated 1`crtal w/�dsses $ 292,66$.03 t7neSource Su�piy Solutions/ Origin Kvrea 1 20 15 $ 2,509.00 $ 50,180.00 $ 409.40 $ 143.25 $ 3,061.65 $ 61,233.00 2 20 25 $ 2,692.00 $ 53,840.00 $ 569.60 $ 225.75 $ 3,487.35 $ 69,747.00 3 20 37.5 $ 3,082.00 $ 61,640.00 $ 765.40 $ 309.00 $ 4,156.40 $ 83,128.00 4 15 50 $ 3,529.00 $ 52,935.00 $ 952.30 $ 387.00 $ 4,868.30 $ 73,024.50 5 1 75 $ 4,283.00 $ 4,283.00 $ 1,326.10 $ 518.25 $ 6,127.35 $ 6,127.35 6 1 100 $ 5,277.00 $ 5,277.00 $ 1,655.40 $ 771.75 $ 7,704.15 $ 7,704.15 $228,155.00 Totat Euatuated; $ 3U0,964.00 Sales Tax $ 16,541.24 Sales Tax $ 21,819.89 Net Cost $244,696.24 ' Eualuated 7otal wJLo�ses $ 3�,2,783.89 ' AMEK A�S Inc/ �rigin Kore� ' 1 20 15 $ 2,280.00 $ 45,600.00 $ 445.00 $ 131.25 $ 2,856.25 $ 57,125.00 2 20 25 $ 2,980.00 $ 59,600.00 $ 694.20 $ 176.25 $ 3,850.45 $ 77,009.00 3 20 37.5 $ 3,430.00 $ 68,600.00 $ 863.30 $ 267.00 $ 4,560.30 $ 91,206.00 4 15 50 $ 3,860.00 $ 57,900.00 $ 1,023.50 $ 351.00 $ 5,234.50 $ 78,517.50 5 1 75 $ 4,550.00 $ 4,550.00 $ 1,379.50 $ 489.75 $ 6,419.25 $ 6,419.25 6 1 100 $ 5,460.00 $ 5,460.00 $ 1,468.50 $ 685.50 $ 7,614.00 $ 7,614.00 $241,710.00 Total �valuated $ 3�17y$9fl.75 ' Sales Tax $ 17,523.98 S�les Tax $ 23,047.08 Net Cost $259,233.98 Ev�luated Tc�tal w/Losses, $34U,937.83 ' Sin Ie-Phase,Pole T ' e Dist Transforrners PtTR�HASING DIVISI(�N-llETAILEll TABULATION C�F BI�S-SIX Lt7WEST BII)S ONLY Bid Schedule ' Date c�f C}pening 5514 Thursday,September 19,2024 u oa n� rice + No Load Winding No Load + Evaluated KVA Unit Price Line Total Core Loss Loss Full Load Line Total * Item Qty Size w/out tax w/out tax ($8.90/w) ($0.75/w) w/out tax w/out tax ��/i�;�ClW�.'1`��1G���"ii�ICl ����.1S�E.'i� t�cs�����rr�r6 Ch�ck�Adv��e 1 20 15 $ 2,718.84 $ 54,376.80 $ 53.00 $ 160.00 � 3,3°10.54 $ 66,210.80 2 20 25 $ 3,013.68 $ 60,273.60 $ 72.00 $ 266.00 :� �3,F�53.9� $ 77,079.60 3 20 37.5 $ 3,336.60 $ 66,732.00 $ 92.00 $ 385.00 � �,4��.15 $ 88,883.00 4 15 50 $ 3,551.32 $ 53,269.80 $ 115.00 $ 480.00 � 4,934.82 $ 74,022.30 5 1 75 $ 6,807.60 $ 6,807.60 $ 125.00 $ 795.00 � 8,516.35 $ 8,516.35 6 1 100 $ 7,345.80 $ 7,345.80 $ 170.00 $ 910.00 � 9,5�1 e30 $ 9,541.30 $248,805.60 "�ot�l �ualu�fiet�:; $ �������.�� Sales Tax $ 18,038.41 S�les i`a�t � 23,5f�8,�7 Net Cost $266,844.01 �v��t���ed�'c�t�l w/�Lo�s�s $3�'�;761.�`� ��.���ar����r����r��.I t�rfigir� �c�r��a ��a�� 1 20 15 $ 2,759.24 $ 55,184.80 $ 400.50 $ 112.50 $ 3,272.24 � 65,��4.�i0 2 20 25 $ 3,180.64 $ 63,612.80 $ 534.00 $ 202.50 $ 3,917.14 � ��,34�2.�Q 3 20 37.5 $ 3,802.24 $ 76,044.80 $ 623.00 $ 300.00 $ 4,725.24 $ 94,5Q�.�3Q 4 15 50 $ 4,192.84 $ 62,892.60 $ 712.00 $ 382.50 $ 5,287.34 $ 79,310.10 5 1 75 $ 5,490.64 $ 5,490.64 $ 1,068.00 $ 450.00 $ 7,008.64 �i 7,00$.64 6 1 100 $ 6,227.04 $ 6,227.04 $ 1,424.00 $ 532.50 $ 8,183.54 � 8,1�3.5� $269,452.68 " �`t���������u��+�i� � �������4��8:,. Sales Tax $ 19,535 32 :: ��1���'�� $ :����,��':��, Net Cost $288,988 00 ����c����d�'t'�'C���tJ=L�s��s ��;��,�;����;�' +C�ner�1 Pacific Inc I C�r"��i,n U��► 1 20 15 $ 2,317.00 $ 46,340.00 $ 391.60 $ 162.75 $ 2,871.35 $ 57,427.00 2 20 25 $ 3,514.00 $ 70,280.00 $ 195.80 $ 216.75 $ 3,926.55 $ 78,531.00 3 20 37.5 $ 4,680.00 $ 93,600.00 $ 258.10 $ 259.50 $ 5,197.60 $ 103,952.00 4 15 50 $ 5,244.00 $ 78,660.00 $ 320.40 $ 365.25 $ 5,929.65 $ 88,944.75 5 1 75 $ 7,675.00 $ 7,675.00 $ 560.70 $ 407.25 $ 8,642.95 $ 8,642.95 6 1 100 $ 6,930.00 $ 6,930.00 $ 1,415.10 $ 686.25 $ 9,031.35 $ 9,031.35 $303,485.00 Tc�t�l Eu�lu�t��M $ 3�46,�i2�3.Q� ' Sales Tax $ 22,002.66 ��les T��€ $ 25,i23,�6 Net Cost $325,487.66 �ualu��ted'�otal w/,Lr�sses $37�,,6�2.�t� '