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HomeMy WebLinkAbout _ 4.2(b)--Good News Rescue Mission Case Management Services Contract � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 5, 2024 FROM: Steve Bade, Assistant City ITElVI NO. 4.2(b) Manager ***APPROVED BY*** n � t��� ; s° �r ]C�=3�!�C�?4 �� �p�ir�,C�i �� � ItJ�'3(��'2{�? sbade@cityofredding.org btippin@cityofredding.org SUBJECT: 4.2(b)--Approve the Case Management Services Contract with Good News Rescue Mission Recommendation Authorize and approve the following actions: (1) Award the Request for Proposals - Encampment Case Management Program to Gaad News Rescue Mission; (2) Authorize the City 1Vlanager, or designee, to execute an Encampment Case Management Services Contract with Good News Rescue Mission in an amount not to exceed $409,921; and (3) Find that allocating grant funding for case management services is not considered a project under the California Environmental Quality Act. Fiscal Impact The City of Redding (City) was awarded Encampment Resolution Funding-3-Lookback (ERF-3- L) in the amount of $8,354,955. A portion of the ERF-3-L in the amount of $540,000 was approved to provide case management services to unsheltered persons located in the Linden Canyon and Progress/Technology Way encampments (Encampments). Considering this contract, the remaining balance of$130,000 will be reserved for other eligible projects. No other housing funds are contemplated to fund this project and there is no impact to the General Fund. Alternative Action The City Council (Council) could choose not to award the services contract and/or provide staff alternate direction. Any alternative direction with regard to the funding allocation would require Council and State of California Business, Consumer Services and �Iousing Agency (BCSH) approval, and may result in ERF-3-L funds being reallocated or reduced by the BCSH. Report to Redding City Council October 30,2024 Re: 4.2(b)--Good News Rescue Mission Case Management Services Contract Page 2 Background/Analysis On November 21, 2023, Council provided ERF'-3-L direction to staff for funding of various eligible line items of the grant budget. For the "Case Managers" ]ine item, staff was directed to research the actual needs of the community for case management services and return to the Council with additional information. After surveying the community regarding case management needs and reporting back to Council on Apri12, 2024, staff prepared and published a Request for Proposals (RFP) for case management services with the requirement that the awardee would assist the Crisis Intervention Response Team(CIRT). On May 14, 2024, staff released an RFP entitled Encampment Case Management Prog-�aTn to provide case management services to unsheltered persons associated with the encampments. The end goal of these services is to assist CIRT with connecting those living in the encampments with supportive services and permanent housing solutions. The RFP resulted in only one respondent, Good News Rescue Mission (GNRM). A three-inember selection panel, consisting of City of Redding Housing Division staff, evaluated the proposal. The response to the RFP met the threshold requirements; as such, GN�RM was selected as the successful bidder to the RFP. GNRM's response demonstrated their ability to provide case management services while working with CIRT, interim housing providers, and other entities that provide resources, and referrals, with the ultimate goal of connecting unsheltered persons with permanent housing options. Data collection will be required through the Homeless Management Information System (HMIS) along with monthly reports to the Housing Division. Pursuant to the contract, the funds will pay far personnel costs, staff support, housing support, vehicle/Cransportation, client outreach supplies, and project overhead costs. The contract would expire on December 31, 2026. �nvironmental Review This is not a project as defined under California Environmental Quality Act, and no further action is required. Council PrioNity/City ManageN Goals • Public Safety— "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Government of the 21gt Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments Encampment Case Management Request for Proposals Encampment Case Management Services Contract Staff Report-November 21, 2023 Staff Report - Apri12, 2024 �->� '�'" �ITY F E � � � t `� � t� �` ,.. . :. 7 f l C:��ress�v�r��i�, ��t��ir��, C��1��?��:7� �"� F'C� F�CJX 4��i(�71, ���c3ir��, Cw������-f���l � .�s: �.. � �' C� � � t �i��c�fr�dd6r��>�rr� ������ ������������� ���� HOUSINGDIVISION May la�, zo24 REQUEST FOR PROPOSALS ENCAMPMENT CASE MANAGEMENT PROGRAM HOUSING DIVISION OF THE CITY OF REDDING, CALIF'ORNIA On behalf of the Housing Division of the City of Redding and in accordance with the provisions of the City of Redding's Proeurement Manual and the City of Redding Municipal Code, sealed proposals must be subinitted to Laura McDuffey in care of the City of Redding Housing Division, City I��all, 777 Cypress Avenue, First Floor, Redding,California 96001 prior to 2:00 p.m.PDT on Monday,June 10, 2024. THE HOUSING DIVISION OF THE CITY OF REDDING RESERVES THE RIGHT TO REJECT,AT ITS SOLE DISCRETION,PROPOSALS RECEIVED AFTER THIS TIME AND DATE. The proposals will be opened at 2:30 p.m. PDT on Monday,June 10, 2024, in the Redding City IIa11 Garden Tract Conference Room as posted in the main lobby of Redding City Hall, 77'7 Cypress Avenue, Redding, California. The proposer sha11 provide the ori_'�na1�(unbound�ro�osal, along with four copies and one(1) electronic format(PDF) via USB drive. The cut-off date and time for receiving questions regarding this proposal is 2:00 p.m. PDT, on Tuesday May 21, 2024. All inquiries must be made in writing and may be submitted to the email address shown below. THE CITY OF REDDING Housing Division Laura McDuffey, Senior Housing Specialist 1��d��'f� �i� c�f�°�ddin ,��° ✓ � �. ri. �, ,,.� w ...����r��� .,,.�' �v � � �- � � � � �A���;�` ,.�' �: .. �. � ����` �IOUSING DIVISION OF THE CITY OF F�EDDING 777 CYPRESS AVENUE REDDING, CA 96001 REQUEST FOR PROPOSALS Encampment Case Management Program �IOUSING DIVISION SCHEDULE NUMBER: ISSUED: PROPOSAL DUE: JUNE 10, 2024 �ab9� c�f��r�ter��� �.Q I�,�� (� . ��T��)1�..............................................................................................................4 1.4� ���1�:�;rc����c�................................................................................................................... 4 < �.'� Sc�tt������v....................................................................................................................... 4 . 1.� C)���;r���I I'rc�J�c�t GJ�j������� ............................................................................................ 5 �,0 �� ���, �' ��; ���;E�.....................................................................................................5 �41 �r�j�,c°� �cc��-�� c��"�s����.................................................................................................. 5 �.2 �,rirr�i�:�����zlzc�r�.............................................................................................................. 5 �.� �;��r�ct��ic���: c����������:�c� �rc�vi��z............................................................................ 6 2,4 I��rf�rr�a������I�asa:cr����r�fi........................................................................................... 6 �. � �� �S�I� ��T I�`�'��1� �� �`C� ��.�.`�" � �T� �� �`��'�.................................7 30l ��r��ac�:»�� `����1������1........................................................................................................ 7 3.� �r�s��c�s�l �c��•��a��t............................................................................................................ 7 �. ����r�sr�a�t�� �:,.c�ttcr............................................................................................................ 7 �. :��t�t�.�z��;��� c��}..�'�,����m� t���[�t�����������................................................................................... 8 �". �'tc�gcc� A�����.c������............................................................................................................. 8 1�. i�����j��� ��3��c�t.�1� �r�c� �1i�s��a��������..................................................................................... 9 �, ��r�.����� ��z������................................................................................................................. 9 �. ���.��� ���.I�,�T��C� �............................................................................................9 596� �� �'�'� ���a I��'C� I�'���"�"��7t�................................................................................... 10 5.1 ���'� S�°���cl�al� ����ja��;��c� C"}��a��c� ............................................................................ 10 S,2 C;c�rs�r��t�c,�����............................................................................................................. 10 5.3 C�°��zs°��ac°�t��t�� .............................................................................................................. 10 �,4 �r��c���1 ��b���; ��sf��r���i��....................................................................................... 11 5,5 ���I' �.tl��;�a���.............................................................................................................. ll 5,6 ��€�pc����1 :P�����a�°���:���� �"��fis......................................................................................... 11 5,7 1�����c�r���r�l �f`��aa�sc�s��:� ............................................................................................ ll 5.� �c����:t�����,�d�;�;�ti�t�ca��4 ���c� f��nJ��c�............................................................................. 11 S,�) ��.��1���c�I��j��t�r���c�s��� ........................................................................................... 12 �.10 �"c��:��H �;����1�g����r�t (���a�aa�t�r���t� ���.�ai�°�������:� ......................................................... 12 3 1,E) I�I�"��C�II��J�"��'��Ji� The City of Redding's (City) Housing Division is pleased to request proposals from qualified Provider organizations to partner with the City of Redding for Encampment Case Management services (Project). The Project consist of working in conjunction with the Crisis Intervention Response Team (CIRT) to help engage and support people who are homeless and have lived in the Linden Canyon, Progress Way, and related encampinents. The successful Provider is expected to be awarded at the July 16, 2024 Redding City Council meeting. Submitted proposals must include a proposed budget, timeline, and a detailed plan to�neet Project expectations. Providers responding to the Request for Proposals (RFP) must provide all necessary resources to ensure the Project is established and open for operation within an agreed-upon Project delivery schedule. Interested Providers are required to submit qualifications in accordance with the requirelnents of the RFP. The Redding Housing Division reserves the right to request that Providers submit additional information to Housing Division staff at any time. The Housing Division also reserves the right to suspend, amend, or modify this RFP's provisions,reject any and all proposals, negotiate modifications of proposals, or award less than the available or requested funding. �o� ��c;�;��•����� The Encampment Resolution Funding (ERF') Program (Program) was established to increase collaboration between the California lnterProvider Council on IIomelessness (Cal ICH), local jurisdictions, and Continuums of Care. Projects must focus on improving the experience of unsheltered people residing in encampments by addressing safety and wellness issues of people within encampments and transitioning individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing. Projects must use data-informed, non-punitive, low-barrier, person-centered, Housing First, and coordinated approaches. The City of Redding was awarded Encampment Resolution Funding (ERF 3-L) funds to complete this Project. M�ore information about the ERF 3-L program is available on Cal ICF-I's website: https://bcsh.ca.gov/calich/erf�rogram.html. �o� 5�.�r������•v The Housing Division is seeking a qualified Provider to provide two full-time Street Outreach Case Managers to provide case management services to those unsheltered persons living in encampments including housing navigation services as part of the case management duties. Case Managers wi11 work in conjunction with the City's CIRT Street Outreach team, providing these services in an intensive, field-based engagement setting. Services are focused on the Linden Canyon and Progress Way encampment areas but may include other encampments, should former Progress Way or Linden Canyon unsheltered now reside in a different encampment. When working 4 with these clients, the goal is to begin engagement with the necessary services needed to improve health, reduce risks to health and safety, and transition these individuals from homelessness into housing. Funding is available for staffing costs, housing supports, and administration. �.:� C)r��r�l3 ��-�j��t�����ctiv�� The overall goal of the Project is to reduce homelessness by providing services that connect 50 people to permanent housing over 24 months. �aC ��°�I�� �F 5�1��1�C;�� �a� ��xc�j��;� �c°c��� ����sr���: Operate the Project including providing intensive case management for eligible individuals and working with these individuals to develop and carry out Housing Stability P1ans. Components of this program should include: a. Accept referrals through the CIRT Outreach Team and other community providers and focus on clients associated with the Lindon Canyon or Progress/Technology Way encampments. b. Coordinate with other funding sources that could provide emergency shelter and other support. c. Intensive case management support should be provided for program households to make the adjustment from living outside to living in temporary, emergency housing solutions or permanent housing. d. Case management should include working with households to identify needs, resources, opportunities, and next steps through developing a Housing Stability Plan. e. Case management support should include options for housing location. assistance for households'next housing situation, connection with resources and benefits, referrals for behavioral health resources, and permanent housing connections. £ Collect data and information as required by the City including enrolling clients into the Homeless Management Information System (HMIS). �.� �����i������°��ic�� Up to 5 percent of ERF Program costs throughout the grant period may be used for indirect costs. Indirect costs may include,but are not limited to, the following: a. Executive director salary and benefits b. General organization insurance c. Organization-wide audits d. �IMIS data expenses e. General Provider facilities costs (including those associated with executive positions) such as rent, depreciation expenses, and operations and maintenance. 5 All amounts billed to administration must be supported by actual costs. Backup documentation will be required with monthly invoicing. If actual costs in the contract period meet the budget cap, that amount may be charged in equal monthly amounts. Indirect costs must be reconciled before the end of the grant period. ?a3 �;�p����ti��s�a�; ���C"��������t�ci I�ar�v���rt. The successful Provider's Project will exhibit the following attributes: a. Collaborative Approach - the provider(s) must have the ability to build and maintain strong and effective working partnerships with homeless service providers, housing providers, and landlords. b. Communication — staff must have the ability to communicate with people experiencing homelessness, service providers, and the public. c. Objectivity— successful operation requires that the provider use consistency and fairness when applying all po]icies,procedures, and tools. d. Problem-Solving — the program provider must embrace a problem-solving approach to ending homelessness. To be effective,the provider must employ staff who are skilled at problem-solving and understand how to adopt a trauma- informed, strengths-based, and client-centered approach to all aspects of service delivery. e. IHousing First— the organizational mission and philosophy of the provider must be aligned with Housing First principles: everyone is housing ready, and there should be minimal barriers or service participation requirements imposed on homeless people as a condition for entering housing. f. Voluntary Services -Programs must not terminate or deny services to households based on a refusal to participate in supportive services. Supportive services are helping or educational resources that include support groups, mental health services, alcohol and substance abuse services, life skills or independent living skills services, vocational services, and social activities. g. Data-informed — the data collected will be used for ongoing and continuous system improvelnent. The provider must be firmly cominitted to data quality and willing to make data-informed decisions. Data must be entered in to the HMIS accurately, and on an ongoing basis. 2,4 F����'�������t�c��i�I��s�rei���� The Project will be monitored frequently using internal evaluations, data verification and field monitoring. The successful Provider will: a. Implement program evaluation tools to measure client satisfaction and program effectiveness. b. Submit monthly reports to the City of Redding with additional reports and data as requested by Housing. c. Receive periodic monitoring and evaluation by Housing. 6 In addition, the following outcomes/outputs will be used to assess the performance of the Project: a. Destinations of Clients when they exit the program. b. Services provided while in the program. c. Data input into the HMIS consistently and monitored on a monthly basis. �.�J I�������a.��, 5��3�I`�C�I,�1'�� F°�.�I�1�rI� C�F;�CTI�E�F��� ��s 1 ��cc��a��s�l �����������I. City of Redding Housing Division will accept proposals until Monday,June 10,2024, at 2:00 p.m.(PDT). H�ousing Division reserves the right to reject,at its sole discretion, proposals received after this date and time. The proposer sha11 provide the original (unbound) proposal, along with four copies and one (1) electronic format (PD� on a USB drive Proposals wi11 be submitted to the Housing Division Office located at 777 Cypress Avenue,Redding,CA 96001. The Housing of�ce is open Monday—Thursday from 9:00 am—2:00 pm. ��s2 I�����ac���l �i"�rrn�� The following information constitutes the "Proposal". Respondents must provide proposal information(e.g., organize their proposals)using the same lettered sequence as below, with labeled/lettered tabs to separate sections. A review committee will evaluate the completeness of the response to the RFP. �. "��ap�rs�rr�i���� I�,�l;��r The letter shall highlight the proposer's understanding of the project and include the following general infonnation: • Proposer name, address,telephone number, contact person, email, and reason your organization should be selected for this work. • Specify the type of organization (individual, partnership, or corporation) and, if applicable,indicate if the proposer is a: 1. Sma11 Business 2. Minority and/or Women-Owned Business • Team composition: 1. Identify members of the team who wi11 work on the project and indicate who will be the project manager with their contact information. • Provide an organizational chart of the team composition. • Acknowledgement of receipt of any addenda issued to the RFP. If any Provider's key personnel change during the project,the Provider sha11 notify the Housing Division immediately. The letter must contain a statement certifying that the proposer has the capacity and 7 available staff to complete the project on time. The statement shall also indicate that the proposal is valid for 90 days and shall be signed by an official authorized to both bind the proposer to the statement and enter into contracts on behalf of the proposer. Any additional proposers shall sign additional statements if a partnership submits the proposal. I�. �t�te°r��c��� ��"�"c���� t",�c����i��;<����r�� Summarize the skills and experience directly related to the Project's scope of work. Resumes should not substitute for a written outline of relevant experience and can be incl�uded in an appendiY if desired. �. �����`�`(�����i�����tie���� This section should demonstrate the qualifications of all personnel to be assigned to this project by describing their education, credentials, experience relevant to street outreach and case management services, and proposed roles for this contract. �a 1����t�;c� �����•�cXr��°� Include descriptive information concerning the experience of the Provider, especially the identified proj ect manager.Include information about previous proj ects that might be comparable, including the size (budget or other indicators), types of case management projects,the scope of services provided(as they compare to this Project), and relevant data and statistics highligl�ting similar projects over the past three years. List the projects in reverse chronological order and provide the following information for each project: • Project name and location • Nature of work performed • Leve1 of responsibility for project manager, task leader, or subcontractor • Name of the contact person and telephone number at the time the project was completed • Time span(start and end of proj ect assignment) �', ���������� /1p���rc����.� Summarize your approach to designing, implementing, and operating case management programs and any special considerations the Housing Division should be aware of. Proposals should respond with specific details about how each of the listed elements of the Project will be addressed. The description must indicate: • Program philosophy and methodology • Program management • Staffing levels, including job descriptions of personnel planned for the programs 8 • Anticipated partnerships with other community providers. • HMIS experience and history • Case Management staff training certifications/completions in the last 12 months • Program evaluation methods l�. �'�wc��c;e� ����ac�i�.���: �rac� �1����t������; Include a document with the start and end months. The Provider should develop the optimal sequencing and timing of the various tasks in the written proposal. �. �������� ��:ac���°� Funding for this contract does not cover hotel rooms or emergency shelter. Provide proposed costs for operations, rental assistance, personnel, and administration in a budget plan for all services to be provided. • Proposers should review the requirements of this RFP and address a11 services that might reasonably be expected to support the Project. • The Project budget should be itemized by the cost per hour per team member and the number of hours per task per team member and should include a breakdown of overhead costs by item. '�.{� ��CC�I�t)��.L,��'�L,�1��.T`IC�� The Housing Division will determine the selected Project based on information provided in the proposals and any subsequent interviews that may be conducted. Housing Division does not guarantee that interviews wi11 take place; as such,proposals should include all required information, be clear,be concise, and stand on their own far evaluation. Upon receipt of the proposals, the Housing Division sha11 review and evaluate the proposals for responsiveness to the RFP to determine whether proposers possess the qualifications necessary to provide the required services. The Housing Division may request clarifications of proposals directly from the proposers. In reviewing the proposals and negotiating with selected proposers, the Housing Division reserves the right to reject all proposals.The Housing Division may negotiate directly with qualified proposers and may request a final best offer from one or more proposers. A review committee will evaluate the proposals based on scoring criteria, to include the following: • The applicant's approach, the scope of work, recommended schedules, suggested responsibility assignments, and staffing levels. • Qualifications and experience in providing services in street outreach and case management to the homeless population, as exemplified by past projects. � Knowledge of and experience in implementing and operating homeless programs. • Experience and ability to form partnerships with other providers serving homeless clients. • Project total budget. 9 Submitted proposals will be evaluated using the criteria established below. CATEGORI' 1VIAX POINTS Project Approach 20 treet Outreach/Case Management Qualifications 25 Experience Implementing Homeless Programs 20 artnerships 20 Pricing 15 The Housing Division shall make the final determination of the most qualified applicant with which to negotiate a contract. The review committee wi11 evaluate and score proposals in accordance with the scoring criteria outlined in the RFP. Before the final selection, the review committee may select a shortlist and interview prospective applicants and/or may require the submittal of further documentation regarding the applicant's capabilities and qualifications. Dates and times for those interviews are to be determined. The City of Redding will issue the agreelnent. Sa0 ����"('�C)�d�I,��iF"��7����"�"�C}� 5.1 F�F°� �c���°d�l� {��bj����cs C"1������� ������'�': `� �`���`�`�� � :`` :`.,��' Release of RFP 1VIay 14, 2024 RFP Questions Due M�ay 21, 2024 RFP Answers Provided M�ay 28, 2024 Proposals Due June 10, 2024, 2:00 p.m. Proposals Evaluated and Interviews (If Needed) June 2024 Announcement of awarded proposals July 2024 Contract Begins August 2024 The Housing Division reserves the right to award contracts solely based on proposal content. 5.2 �,�r�i:ra�;d �`�°��x� The duration of the contract is likely to be two (2)years from the date of execution. 5,3 �:�g�ri��,����r��� Any questions,requests for additional information, or requests for clarification regarding this request for proposals will be accepted via e-mail by Laura McDuffey at Imcduffey@cityofredding.org until 2:00 p.m, May 21, 2024. Answers to any questions received wi11 be posted as an FAQ Document by May 28, 2024. 10 Se4 �rcr�c�s�l ����l�l�� �r��c�r�����ic��a All responses become the property of the Housing Division. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of state public records laws.Proprietary material must be clearly marked as such. Pricing and service elements of the successful proposal are not considered proprietary information. The Housing Division will treat all information submitted in a proposal as available for public inspection including City Council once the IIousing Division has selected an Provider. If you believe that you have a legally justifiable basis for protecting the confidentiality of any information contained within the proposal, you must identify any such infonnation,together with tl�e legal basis of your claim in the proposal,and present such information separately as part of your response package. This portion of the submittal must be clearly marked"Confidential." The final determination as to whether the Housing Division will assert the claim of confidentiality on your behalf sha11 be at the sole discretion of the Ilousing Division. Tf the Housing Division decides that the information does not meet the criteria for confidentiality,you will be notified. Any information deemed to be non-confidential shall be considered a public record. 5,5 ��F� I����;n�i� The I�ousing Division reserves the right to amend, alter,or revoke this RFP in any manner at any time. At its sole discretion, the Housing Division wi11 distribute modifications, clarifications, or additions to this RFP as an addendum to all known prospective proposers. Proposers shall be responsible for acquiring and acknowledging all addenda, should any be issued. Failure to do so shall not relieve any proposer from any obligation under its proposal,as submitted or under the RFP,as clarified,interpreted, or modified. All addenda issued shall become part of this RFP. �.6 ��4����+���� I�����������c��a ���st� The proposer shall wholly absorb all costs incurred in the preparation and presentation of this proposal. 5a"7 4���t8�cl�����1 c���r���c���l� Any proposer may withdraw their proposal, either personally or by written request, at any time prior to the proposal's due date/time. Such requests are to be directed to the Housing Division office. 5.8 �°�l��ti�r��N��;�����ta���a, ��+cc��.����rc� The Ilousing Division shall award a contract to the responsible proposer whose proposal is most advantageous to the Housing Division, i.e.,the"best value." The Housing Division reserves its right to award to other than the lowest price proposal. Through the proposal evaluation,the Housing Division will select an Provider. The selected Provider shall execute a contract with the Housing Division within 30 calendar days after notification of selection unless the time for execution has been extended for good cause at the sole discretion of the Housing Division. Failure of the selected Provider to meet contract submission requirements (e.g., insurance), negotiate, or timely execute a contract with the Housing Division may result, at the sole discretion of the H�ousing Division, in a decision to select from the remaining proposers or to call for new proposals. The selected Provider will be presented at a City Council meeting(anticipated date of 11 July 16, 2024), and authorization to award the contract will be requested. If the IIousing Division and the selected Provider fail to finalize the scope of work and cost or fail to negotiate a contract, the Housing Division will rej ect the selected proposer's proposaL In the event of rejection, the proposer shall have no right to reimburselnent for costs incurred by the proposer in connection with any work and negotiations. The Housing Division will then select another proposer the staff believes will provide the best value,qualifications,and work and negotiate with that proposer. The Housing Division will negotiate and execute a contract with the selected Provider. The Housing Division reserves the right to award the project to any Provider whose proposal is most advantageous to the Housing Division,in accordance with the scoring criteria set forth in the RFP, and to reject any and all proposals. The Housing Division reserves the right to award any number of contracts it deems necessary to achieve success. This RFP does not commit the Housing Division to award a contract. The IHousing Division reserves the right to accept or reject any or all proposals. If the Housing Division decides to award, the contract will be sent to the proposer for signature. No proposal sha11 be binding upon the Housing Division until after a contract is executed by duly authorized representatives of the Housing Division and the selected Provider. No minimum amount of work is implied or guaranteed under the contract. The Housing Division reserves the right to withdraw this RFP at any time without prior notice. The Housing Division makes no representations that any contract will be awarded to any proposer responding to this RFP. 5,� �i�����c� ��j�ct F'r��c����l� Tl�e Nousing Division reserves the right to reject any and a11 proposals, to waive any non-material irregularities or information in any proposal, and to accept or reject any combination of items. 5.10 I;c����I �;�����lc�yt���za�(�����c������it�r F��<��i���,�������� Each Provider must agree that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, gender identity,national origin, age, disability, or in any way violate Title VII of the 1964 Civil Rights Act and amendments, except as permitted by said 1aws. 12 CITY QF REI)DING ENCAMPMENT CASE MANAGEMENT SERVICES C4NTRACT THIS CONTRACT ("Contract') is made at Redding, Califarnia, by and between the City of Redding ("City"), a municipal corporatian, and The Good News Rescue Mission, a California Nonprofit Public Benefit Corporation ("Provider"} (collectively the "Parties", individually a "Party") for the purpose of Encampment Case Management services. RECITALS WHEREAS, City does nof have sufficient personnel to perfarm the services required herein, thereby necessitating this Contract for Encamprnent Case Management services. WI�EREAS, the California Department of Business, Consumer Services and Housing Agency has awarded City the encampment resolution funds far the purpose of ensuring the safety and weliness of people experiencing homelessness in encampments, xesolving critical encampment concerns and transition individuals into safe and stable housing,and encauraging a data-informed,coordinated approach to address encampment concerns ("Encampment Resalution Funding Pragram (ERF=3-L)"); and WHEREAS, City has entered in that certain Standard Agreement Number 23-ERF-3-L-00008, Purchasing Authority Number 010725 with the California Department af Business; Consumer Services and Housing Agency dated October 12, 2023 under the authority af, and in furtherance of, the purpose of: the Encamprnent Resolution Funding Program (ERF-3-L} ("Standard Agreement"), and WHEREAS, the California Department of Housing and Community Development("HCD")has assumed administration of the Encampment Resolutian Funding Program (ER.F-3-L) and currently administrates the Encampment Resotutian Funding Program (ERF-3-L); and WHEREAS, Provider agrees to provide services related to the Encampment Resolution Funding Program set forth in the Contract and represents that it is capable af providing such services; and WHEREAS, Provider acknawledges and agrees that City shall utilize the Encampment Resolution Funding Program to compensate Provider for the services pravided pursuant ta the Contract and represents that it is willing and capable of camplying with the Encampment Resolutian Funding Pragram requirements; N(?W, TI�EREF'ORE, the Parties covenant and agree, for gaod consideration hereby acknowledged, as follows: SECTIaN L ENCAMPMENT CASE MANAGEMENT SERVICES A. Provider sha11 provide services outlined in Exhibit A, attached and incorporated herein. Pravider shall provide the services at the time,place, and in the manner specified in Exhibit A B; Provider shall provide services in compliance with all terms and conditions of the Encampment Resolutian Funding Program (ERF-3-L) set farth in the Standard Agreement (as applicable) Encampment Case Managernent Services Cot�tract Gaod News Rescue Mission Page 1 attached hereto as Exhibit E and incorparated herein by reference. Provider shall notify City about any noncompliance by Pravider with the Encampment Resalution Funding Program (ERF-3-L) requirements either confirmed or suspected. C. Provider shall not use any vehicle purchased with the Encampment Resolutian Funding Program (ERF-3-L) funds for any purpose other than for services and supports to individuals experiencing homelessness until such vehicle is in Provider's ownership or/and passession. SECTION 2. C�MPENSATI(�N AND REIMBURSEMENT OF COSTS A. City shall pay Provider for services rendered pursuant to this Contract, at times and in the manner set forth in Exhibit B, attached and incorparated herein, in a total amount not to exceed Four Hundred Nine Thousand Nine Hundred Twenty-0ne Dollars and no1100 Cents ($409,921.00). This sum includes expenses incurred by Provider that are reasonably associated with the pravision of services under this Contract: The payments specified herein shali be the only payments to be made `to Provider far services rendered pursuant to this Contracf. B: Provider shail submit manthly reports and invoices ta the City for services campleted ta the date of the invoice no later than the 1 Sth of each manth in the form set forth in Exhibit C and Exhibit C-1. Exhibit C and Exhibit C-1 are attached and incorporated herein by reference. All invoices shall be itemized to reflect the activities completed, emplayees perforrning the requested tasks, the billing rate for each employee and the hours worked. City shall not pay invoices submitted without monthly reparts required herein: C. Drawdowns for the payment of eligible expenses shall be made against the line budget items specified in Exhibit B and in accordance with performance, Reporting of program expenses, including "zero" expenses; and drawdown requests will be accompanied by pragram statistics as outlined on the Encampment Case Management Pragt�am 11�Ionthly Report (Exhibit C). This Exhibit shall be submitted along with an invoice for project funds expended within the reporting period and it must be accompanied by documents that adequately justify the reported expenses Documentation may include, but is not limited to copies of receipts, bills, invoices, payroll reports, paystubs, timecards, andlor pragram financial statements as appropriate. A�its discretion,the City may request additional supporting documentation for the purposes of accepting Exhibit C and approving any request for reimbursement. D, All correct, complete, and undisputed invaices sent by Provider to City that comply with requireznents stated above shall be paid within thirty (30} calendar days of receipt. SECTI(?N 3. TERM AND TERMINATION A. The Contract shall be effective an the date when it is signed by City (the "Effective Date") and expires on December 31, 2026, unless terminated earlier in accordance with the termination pravisions of this Contract: Provider shall complete work under the Contract no later than December 31, 2026. B. If Fravider fails to (l)perform its duties to the satisfaction of City, or (2) fulfill in a timely and professional manner its obligations under this Contract; (3) comply with the Encampment Case Management Services Contract Goad News Rescue Mission Page 2 requirements of the Encampment Resolution FundingProgram(ERF-3-L), or{4)ensure that each independent contractor or subcontractar haired by Provider to perform a portion of its - obligations under this Contract complies with the Encampment Resalution Funding Program (ERF-3-L) ret�uirements, then City shall have the right to terminate this Contract effective immediately upon City giving written natice'thereof to Provider. C. Either Party may terminate this Contract without cause on thirty (30} calendar days' written natice.Notwithstanding the preceding, if the term set forth in Section 3.A. of`this Contract exceeds ninety (90) ca�endar days in duration, Pravider's sole right to terminate shall be limited to termination far cause. D: In the event that City gives notice of termination, Provider shall promptly provide to City any and all finished and unfinished reports; data, studies, photographs; charts or other work praduct prepared by Provider pursuant to this Contract. City shall have full ownership, including, but nat limzted to, intel�ectual property rights, and contral of a11 such finished and unfinished reports, data, studies, photographs, charts or ather workproduct. E. In the event that City terminates the Contract, City shall pay Provider the reasonable va�ue of services rendered by Provider pursuant to this Contract;provided,however,that City shall not in any manner be liable far lost profits which might have been made by Provider had Provider cornpleted the services ret�uired by this Contract. Provider shall, not later than ten {10} calendar days after termination of this Contract by City, furnish to City such financial infarmation as in the judgment of the City's representative is necessary to determine the reasonable value of the services rendered by Pravider; F. In no event shall the termination or expiration of this Contract be construed as a waiver of any right to seek remedies in law, ec�uity or atherwise for a Party's failure to perform each obligation renuired by this Contract. SECTION 4. MISCELLANEt3US TERMS AND CONDITI(JNS (3F CiJNTRACT A. A11 Provider records with respect to any matters covered by this Contract shall be made available to City, state, andlor federal authorities ar any authorized representatives, at any time during normal business hours, as often as deemed neeessary, to audit, examine, and make excerpts ar transcripts of all relevant data. Any deficiencies nated in auditlmonitoring reports must be fu11y cleared by Provider within 30 days after receipt of notice of deficiency or deficiencies by Provider. Failure of Provider to comp�y with the above auditlmonitoring rec�uirements will constitute a violation ofthis Contract and may result in the wit�holding of future payments. B: Pursuant to the City's business license ordinance, Provider shall obtain a City business license prior to commencing work. C: Pravider represents and warrants to City that it has all licenses, permits� qualifications and approvals of any nature whatsoever that are legally rec�uired for Provider to practice its profession. Provider represents and warrants tcs City that Provider shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Contract any licenses, permits and appravals that are legally required for Provider to practice its professian. Encampment Case,Management Services Gontract—Good News Rescue Missian Page 3 D. Provider shall, during the entire term c�f this Contract, be construed to be an independent contractor and nothing in this Contract is intended, nor shall it be construed, to create an employer/employee re�ationship; association,j oint venture relationship,trust or partnership or to a11ow City to exer�ise discretion or cantrol over the prafessional manner in which Pravider perfarms under this Cantract: Any and all taxes impased on Provider's income, imposed or assessed by reason of this Contract or its performance;including but not limited to sales or use taxes, shail be paid by Provider: Provider shall be responsible for any taxes ar penalties assessed by xeason of any claims that Provider is an employee of City. Provider shall not be eligible f'or caverage under City's workers' compensation insurance plan, benefits under the Public Employee Retirement System or be eligible for any other City benefit. E. No provision of this Contract is intended to, or shall be for the benefit of, or construed to create rights in, or grant remedies to, any person or entity nat a party hereto. F: No portion of the work or services to be perfarmed under this eontract shall be assigned, transferred, conveyed or subcontracted without the prior written approval of City. Provider may use the services �f independent contractors and subcontractors to perform a portion of its obligatians under this Contract with the prior written approval af City. Independent contractors and subcontractors shall be provided with a capy of this Contract and Provider shall have an affirmative duty ta assure that said independent contraetors and subcontractors comply with;the same and agree to be bound by its terms. Provider shall be the responsible party with respect ta all actions of its independent contractors and subcontractors, and shall obtain such insurance and indemnity provisions fram its contractars and subcontractors as City's Risk Manager shall determine ta be necessary. Pravider shali ensure that each independent contractor ar subcontractor haired by Provider to perform a portion of its abligations under this Contract complies with the Encampment Resolution Funding Program (ERF-3-L) requirements. G. Pravider; at such times and;in such form as City may rec�uire, shall furnish City with such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract,the costs or obligations incurred or to be incurred 'zn connection therewith,and any other matters covered by this Contract. H. Provider shall maintain accaunts and records, including personnel, property and financial records; adec�uate to identify and account for a11 costs pertaining ta this Contract and such other records as may be deemed necessary by City ta assure proper accaunting for all project funds. These records shall be made available for audit purposes to state and federal authorities, or any authorized representative of City. Provider shall retain such recards for five (5} years after the expiration of this Contract,unless prior permissian ta destroy them is grantedby City. I. Provider shall perform all services required pursuant ta this Contract in the manner and according to the s�andards observed by a competent practitioner ofProvider's profession.All products of whatsoever nature which Pravider delivers to City pursuant to this Contract shail be prepared in a professional manner and conform to the standards af c�uality normally Bncampment Case Management Services Contract—Good News 1�escue Mission Page 4 observed by a person practicing the profession of Provider and its agents, employees and subcantractors assigned to perform the services contemplated by this Contract. J. All completed reparts and other data or documents, or computer media including diskettes, and other materials provided or prepared by Provider in accordance with this Contract are the property of City, and may be used by City. City shall have all intellectual propex-ty rights "including, but not limited to;copyright and patent rights, in said documents, computer media, and other materials provided by Provider. City shall release, defend, indemnify and hold harmless Provider from all claims, costs, expenses, damage or liability arising out of or resulting from City's use or modification of any reports, data, dacuments, drawings, specifications or other work product prepared by Provider, except for use by City on thase portions of the City's project far which such items were prepared. K; Provider, including its employees; agents, and sub-providers, shall not maintain or acc�uire any direct or indirect interest that conflicts with the performance of this Contract: Provider shall comply with all requirements of the Political Reform Act (Government Code � $I00 et sec�.)and other laws relating ta conflicts of interest,including the following: l)Pravider shall not make or participate im a decision made by City if it is reasonably`foreseeable that the decision may have a material effect on Provider's economic interest, and 2) if rec�uired by ' the City Attorney, Provider shall file financial disclosure forms with the City Clerk. SECTION 5. INSURANCE A. Unless modified in writing by City's Risk Manager, Provider shall maintain the fallowing noted insurance during the duration of the Contract: Coverage Re ug ired Nof Re ug ired Commerciai General Liability X Camprehensive Vehicle Liability - ;X Warkers' Compensation a�id Employers' Liability X Professiollal Liability(Errors and Omissions} X (Place an"x" in the appropriate box) B. Coverage shall be at �east as broad as: 1. Insurance Services Of�`zce form number CG-0001, Commercial Generai Liability - Insurance, in an amount not less than $1;000,000 per occurrence and $2;000,000 general aggregate for bodily injury,personal injury and property damage; 2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive Automobile Liability Insurance, which provides for totai limitis of not less than Eneampment Case Management Services Gontract Gaod News Rescue Mission Page 5 $1,000,000 combined single limits per accident applicable to all owned,non-owned and hired vehicles; 3. Statutory Workers' Compensation rec�uired by the Labar Code of the State of California and Emplayers'LiabiTity Insurance in an amount not less than$1,000,400' per occurrence. Both the Warkers' Compensation and Employers' Liabiiity palicies sha11 contain the insurer's waiver of subragation in favar of City,its elected officials, officers, employees, agents and volunteers; 4. Professional Liability (Errors and Omissions) Insurance, apprapriate to Provider's profession, aga�nst loss due to error or omission or malpractice in an amaunt not less than$1,000;000, 5. The City does not accept insurance certificates or endorsements with the wording "but only in the event of a named insured's sale negligence" or any other verbiage limiting the insured's insurance responsibilzty: C: Any dectuctibles or self-insured retentions rnust be dec�ared to and approved by City:At the option of the City, either: the insurer shall reduce or eliminate such deductibles or se1f- insured retentions as respects the Gity, its elected officials, officers, employees, agents and volunteers; or the Provider shall procure a bond guaranteeing payznent of losses and related investigations,claims administration and defense expenses. D: The General Liability shall contain ar be endorsed to contain the following provisions: 1. City, its elected officials, afficers, empioyees, and agents are to be covered as additional insured as respects liability arising out of work or operations performed by or an behalf af Provider;premises awned,leased or used by Provider; or automobiles owned, leased, hired or borrowed by Provider. The coverage shall contain no,speciai limitations on the scope of protectian afforded to City, its elected afficials, officers, eznployees, agents and volunteers: 2. The insurance coverage of Provider shall be primary insurance as respects City, its elected officials, officers; employees, agents and volunteers. Any insurance or self- insurance maintained by City, its elected officials, officers, employees; agents and volunteers, shall be in excess of Provider's insurance and shall not contribute with it. 3. - Coverage sha11 state that the insurance of Provider shall apply separately to each insured against whom claim is made or suit is braught, except with respect to the: �imits of the insurer`s liability. 4. Each insurance policy required by this Contract shall be endarsed to state that coverage shall not be canceled except after thirty (30) catendar days' prior written notice has been gzven to City. In addition, Provider agrees that it shall not reduce its coverage ar limits on any such palicy except after thirty (30) ca�endar days' prior written notice has been given to City. Encamp�nent Case Managetnent Services Cantract—Goad News Rescue Mission Page 6 E. Insurance is to be placed with insurers with a current A.M. Best's rating of no Iess than A- VII. F. Provider shall designate the City of Redding, ?77 Cypress Av�nue;Redding, CA 96Q01 as a Certificate�Ialder of the insurance. Pravider shall fitrnish City with certificates of insurance and original endorsements effecting the caverages required by thi's clause. Certificates and endarsements shall be submitted electronically via the PINS Advantage system. A link witl be provided for the Provider,or their insurance agent;to enter and uplaad documents directly to PINS Advantage. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage Qn its behalf. All endorsements are to be received and approved in PINS Advantage by the City's Risk Manager prior to the commencement of contracted services. City may withhold payments to Provider if adequate certificates of insurance and endorsements required have not been submitted as described above or provided in a timety mar�ner. G. The requirements as to the types and limits of insurance caverage to be maintained by Provider as required by Section 5 af this Contract, and any'approval of`said insurance by City, are not intended ta and will not in any manner limit or qua�ify the liabilities and abligations otherwise assumed by Provider pursuant to this Contract, including, withaut limitation, pravisions concerning indemnification. H. If any policy of insurance required by this Section is a "claims made" policy; pursuant to Code of Civil Procedure § 342 and Government Code § 945:6, Provider shall keep said insurance in effect far a period of eighteen(18)months after the termination of this Contract. L If any damage,;including death, persanal injury or praperty damage, accurs in connection with the performance of this Contract, Provider shall immediately natify City's Risk Manager by telephone at (530) 225-40b8. No later than three (3} calendar days after the event,Pr�vider shall submit a written report to City's Risk Nlanager cantaining the fallowing infarmation, as applicab�e: l) name and address of injured or deceased,person(s); 2) name and address of witnesses; 3) name and address of Provider's insurance company; and 4} a detailed descriptian af the damage and whether any City property was involved: SECTION 6. INDEMNIFICATION AND HOLD HARMLESS A. Consistent with California Civil Code § 2'782.8; when the services to be provided under this Contract are design professional services to be perfarmed by a design prafessianal; as that term is defined under Section 2782.8,Provider shall; ta the fullest extent permitted by 1aw, indemnify protect; defend and hold harmless; City, its elected officials, afficers, employees, and agents, and each and every one of them, from and against all actions, damages; costs, liability, claims; lasses, penalties and expenses (including, but not limited to, reasonable attorney's fees of the City Attorney or legal counsel retained by City, expert fees, litigation costs, and investigation costs} of every type and description to which any or all of them may be subjected by reason of, or resulting from, directly or indirectly, the negligence, recklessness, or willful misconduct of Provider, its officers, employees or agents in the perfarmance of professional services under this Cantract, except when liability arises due to the sole negligence, active negligence or misconduct of the City. Encampment Case Management Services Contract—Goad News Rescue Mission Page 7 B; Other than in the performance of professional services by a design professional, which is addressed solely by subdivision {A) of this Section, and to the fullest extent permitted by law, Provider shail indemnify protect, defend and hald harmless, City, its elected officiais, officers,emplayees,and agents,and each and every one of them,from and against all actions, damages, costs; liability, claims, losses,-penalties and expenses (including, but not limited - to, reasonable attarney's fees of the City Attorney orlegal counseT retained by City, expert fees, litigation costs, and investigatian costs) af every type and description to which any or all of them may be subj ected by reason of the performance of the services required under this Contract by Provider its officers, employees or agents in the perfarmance of professianal services under this Contract, except when liabiiity arises due to the sole negligence, active negiigence or misconduct of the City. C. The Provider's obligation to defend, indemnify and hald harmiess shall not be excused because of the Provider's inability to evaluate liability. The Provider shall respond within thirty (3`0) calendar days to the tender of any claim for defense and indemnity by the City, unless this time has been extended in writing by the City. If the Provider fails to accept or reject a tender of defense and indemnity in writing delivered to City within thirty (30) calendar days, in addition to any other remedy autharized by law, the City may withhold such funds the City reasonabiy considers necessary far its defense and indemnity until dispasition has been made of the claim or until the Provider accepts or rejectsthe tender of defense in writing delivered to the City,whichever accurs first;This subdivision shall nat be construed ta excuse the prompt and cantinued performance af the duties required of Provider herein. D. The obligation to indemnify, protect, defend, and hold harmless set forth in this Section applies ta aZl claims and liability regardless of whether any insurance policies are applicable: The policy limits of said insurance policies do not act as a limitatian upon the amount of- indemnification to be provided by Provider. E. City shall have the right to approve or disapprave fihe legal counsel retained by Provider pursuant to this Section to represent City's interests. City shall be reimbursed for ail costs and attorney's fees incurred by City in enfarcing the ol�lzgations set forth in this Sectian. SECTION 7. CONTRACT INTERPRETATION, VENUE AND ATTURNEY FEES A: This Cantract sha11 be deemed to have been entered into in Redding,California. All questions regarding the validity; interpretatian, ar perfarmance of any of its terms or of any rights or; obligations of the parties to this Contract shail be gaverned by California law. If any claim, at law or otherwise, is made by ezther party ta this Cantract, the prevailing party shall be entitled to its costs and reasonable attarneys'fees. B: This document;including a1l exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding each may have had prior to the execution of this Contract. This Cantract shail not be aitered, amended or madified except by a writing signed by City and Provider:No verbal agreement or conversation with any official, officer, agent; or employee of City,either before,-during, ar after the executian af this Contract, shail affect or modify any of the terrns or conditions contained in this Contract,nor shall any such Encampment Case Management Services Cantract—Good News Rescue Mission Page 8 verbal agreement or conversation entitle Provider to any additional payment whatsoever under the terms of this Contract. C: No covenant or condition to be perfarmed by Provider under this Contract can be waived except by the written consent of City. �'orbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of the covenant or condition in question: Until performance by Provider of said covenant or condition is complete, City shall be entitled to invoke any remedy available to City under this Contract or by law or in equity despite said forbearance or indulgence. D. If any p�rtion of this Contract or the application thereof to any persan or circumstance shall be invalid or unenfarceable to any extent,the remainder of this Contract shall not be affected thereby and shall be enfarced to the greatest extent permitted bylaw. E. The headings in this Contract are inserted for convenience only and shall not constitute a part hereof.A waiver of any party of any provision or a breach of this Contract must be provided in writing and shall nat be construed as a waiver af any other provision or any succeeding breach of the same ar any other provisians herein. F: Each Party hereto declares and represents that in entering into this Contract, it has relied and is relying salely upon its awn judgment, be�ief and knowledge of the nature; extent; effect and consec�uence relating thereto. Each Party further declares and represents that this Contract is made without reliance�pon any statemenf or representation not contained;herein of any other Party or any representative, agent; or attorney of the other Party. The Parties agree that they are aware that they have the right ta be advised by counsel with respect to the negotiations, terms, and canditians of this Contract and#hat the decision of whether or not to seek the advice of counsel with respect to this Contract is a decisian which is the sole responsibility of each of the Parties. Accordingly, no party shall be deemed to-have been the drafter hereof, and the princip�e af law set farth in Civi1 Code § 1654 that contracts are construed against the drafter shall not apply. G. Each af the Parties hereto hereby irrevocably waives any and all right to trial by jury in any 'action, proceeding, claim or caunterclaim, whether in contract or tort, at law or in equity; arising out of or in any way related to this Agreemenf or the transactians contemplated hereby, Each Party further waives any right to consolidate any actian which a jury'trial has been waived with any other action in which a jury trial cannot be or has nat been waived. H, In the event of a conflict between'the term and conditians of the body of this Contraet and those of any exhibit or attachmenf hereto, the terms and conditions set farth in the bady of this Contract`proper sha11 prevaiL In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by City shall prevail over those prepared by Pravider. SECTION 8. SURVIVAL The p�ovisions set forth in Subsection 1(C) and Sections 3 through 7, inclusive, of this Contract shall survive the termination or expiration of the Contract. Encampment Case'Manabemenf Services�ontract—Good News Rescue Mission Page� SECTION 9. CO PLIANCE WTTH LAWS -NONDISCRI INATION A. Provider shall comply with all applicable laws, ordinances and codes of federal, state and local gavernrnents. B: In the performance of this Contract, Provider shall not discriminate against any employee or applicant f`ar employment because of race, colar, ancestry, national origin, religious creed, sex, sexual arientatian,disability; age, marital status,political affiliation, or membership or nan�membership in any organization: Provider shall take affirrnative action to ensure applicants are employed and that employees' are treated during their employment withaut regard fio their race, color, ancestry, natianal origin, religious creed, sex, sexual orientation; disability, age, marital status, political affiliation, or membership or non-membership in any organization. Such actians shall include, but not be limited to, the following: employment, upgrading, demotion ar transfer, recruitment or recruitment advertising, layoff or terminatian, rates of pay or other farms of compensation,and selection for training. SECTION 10. REPRESENTATNES A. City's representative for this Contract is Laura McDuffey, Seniar Housing Specialist, telephone number (530) 225-4236, fax number (530) 225-4126, email lmcduffey cr,citvofredding.ar�, 777 Cypress Avenue, Redding, California 9b001, All af Provider's c�uestions pertaining ta this Cantract shall be referred to the above-named person, or to the representative's designee. B. Provider's representative for this Contract is Jonathan Anderson, telephone number (530) 242ry5920, email janderson cr gnrm:org. All of City's questions pertaining to this Contracf shall be referred to the abnve-namedperson. C'. The representatives set forth herein shall have authority to give all notices required herein. SECTION 11. NOTICES A. A11 notices, requests,demands, and other communicatians hereunder shall be deemed gi�en only if in writing signed by an authorized representative of the sender(may be other than the representatives referred to in Section 10) and delivered by email or facsimile, with a hard copy mailed first class, postage prepaid; or when sent by a caurier or an express service guaranteeing overnight delivery to the receiving party, addressed to the respective parties as' foliows: To City: To Provider: Laura-McDuffey Jonathan Anderson Senior Housing Specialist Executive Director City of Redding Good News Rescue Mission 777 Cypress Ave. 2842 Market St. Redding, CA 96001 Redding, CA 96001 Imcduffey cr7cityofredding:org janderson@gnrm,org Encampment Case Management Ser�ices Cantract Good News Rescue Missian Page 10 B. Either party may change its address for the purposes of this paragraph by giving written notice of such change to the other party in the manner provided in this Section. C. Notice shall be deemed effective upon: 1) persanal serv'rce; 2) two calendar days after mailing,emailing, or transmission by facsirnile;whichever is earlier. SECTION 12. AUTHORITY TO CONTRACT A. Each af the undersigned signataries hereby represents and warrants that they are authorized to execute this Contract on behalf of the respective parties to this Contract; that they have fu11 right, power, and lawful authority to undertake all obligations as provided in this Contract; and that the executian, performance, and delivery of this Contract by said signatories has been fully authorized by ali requisite actions on the part of the respective parties to this Contract. B. When the Mayor is signatory to this Contraet, the City 1Vlanager and/or the Department Director,having direet responsibility for' managing the services provided herein shall have autharity to execute any amendment to this Contract which does not increase the amount af coznpensation allowable to Provider or otherwise substantially change the scope of the services provided herein. SECTION 13. INCORPflRATION OF RECITALS AND EXHIBITS The foregoing Recitals and aIl exhibits referenced therein are hereby incorporated by this reference and made part of this Contract, SECTION 15 EFFECTNE DATE 4F CONTRACT The effective date of this Contract shali be the date it�s signed by City. Enclasures: Exhibit A— Scope of'Work Exhibit B -Payment Provisions Exhibit C—Monthly Report Exhibit C-1 -Invoice Template Exhibit D-HMIS Documents Exhibit E—Executed Standard Agreement [Remainder of Page Intentionally Left Blank. Signature Page Fallows.] Encampment Case Management Service5 Contract—Good News Rescue Mission Page ll IN WITNESS WHEREOF; City and Provider have executed this Cantract on the days and year set forth below: CITY OF REDDING, A Municipal Corporation Dated: _, 20 By: BARRY TIPPIN, City Manager ATTEST: APPROVED AS TO F4RM: SHARLENE TIPTON, City Clerk By: CHRISTIAN M. CURTIS, City Attorney FROVIDER: Goad News Rescue Mission � __�_W..-� Dated: :���20 �� _� .. �� . .... ..... �� . � :ll�: � �1\ .l ..:� �. 1-11��1`.��1i.�77.1 g: .. �X LitlYt' a �C�41C Tax ID Na.. 44-1652602 Encampment Case Management 5ervices Contract—Good News Rescue Mission Page 12 Exhibit A Provider Good News Rescue Mission will be responsible for administering Encampment Case Management Services (Project) during the term of this Contract at the time,place, and manner specified in this Exhibit. SECTION 1. S�'OPE OF WORK Good News Rescue Mission will operate the Project as detailed in this Contract, praviding two full-time Case Managers responsible for intensive case manageznent for eligible individuals and working with these individuals to develop and carry out Hou'sing Stability Plans: Tasks will include the fo�lcawing: 'A. Work with the City's Crisis Intervention Response Team (CIRT) to provide services in an intensive, field-based engagennent setting. Referrals will be accepted through CIRT and other community providers and focus on clients assaciated with the Lindem Canyon or Progress Way encampments. Services wi11 f'ocus on these encampment areas but may include other encampments, should f'ormer Progress Way or Linden Canyon unsheltered now reside in a differenf encampment. B. Coordinate with other funding sources that could provide emergency shelter and other support. C. Provide intensive case management support for c�ient households as they adjust f'ram living autside to living in temparary emergency housing or perma�ent housing: D, Assist clients with housing location assistance for households' next hausing situation including cannecting clients wzth resources and benefits,referrals for behavioral hea�th or substance abuse resources, and permanent housing connections. Best practices for these tasks may be f`ound in the National Alliance to End Hamelessness Rapid Rehousing Toolkit located here: https:llendhomelessness.org/resource/rapid-re-housing-toolkit! E. Work with clients to identify needs,resources, opportunities, and next steps through developing a Housing Stability �'lan. F. Callect data and information as required by the City, including enrolling clients inta the Coordinated Entry via Homeless Management Information System (HMIS) if they are not enrolled: a, Provider will set up and uti�ize a dedicated Case Management Program in HIVIIS and grant the City access for monitoring. b. Provider will er�rotl clients in Coordinated Entry if they have not been previously enralled or have expired Release of Information forms, as indicated in Exhibit D. c. Provider will complete and upload a Homeless Certification document to HMIS far eaeh client, as indicated in Exhzbit D: Encampznent Case Management Services Conta�act—Good News Resctite Mission Page 13 SECTION 2. EXPECTATIC3NS The Provider's Project will exhibit the follawing attributes: A. Collaborative Approach—The provider(s) must have the ability to build and maintain strong and effective working partnerships with homeless service providers, housing providers, and landlards. B. Communication—Staff must be able ta communicate with people experiencing homelessness, service providers, and the public: C. Objectivity-5uccessful operation requires that the provider apply a11 policies, procedures, and' tools consistently and fairly. D. Problem-Solving-The program prauider must embrace a problem-salving approach to ending homelessness: To be effeetive, the provider must emplay staff skilled at problem-solving and understand how to adapt a trauma-infarmed, strengths-based, and client-centered approach to all aspects af service delivery;' E. Housing First—The provider`s organizational mission and philosophy must alzgn with Hausing First principles, as required by Califarnia Senate Bill 13$O: Everyone is housing ready, and there should be miniznal barriers or service participatian requirements imposed an homeless peaple as a condition far entering housing. F. Voluntary Services-Programs rnust not terminate or deny services ta househt�lds based on their refusal to partzcipate in supportive services. Supportive services are helping ar educa�ional resources that include support graups� mental health services; alcohol and substance abuse services; life skills ox independent living skills services, vacational services; and social activities. G. Data-informed—The data collected will be used for ongoing system improvement, The provider � 'must be firmly committed ta data quality and willing to make data-informed decisions. Da�a must be entered into the HMIS accurately and continuously. SECTION 3, PERFORMANCE MEASUREMENT The Project will be manitared frequently using internal evaluations, data verification, and field manitoring. The Provider will: A. Implement pragram evaluatian taols to measure client satisfactian and pragram effectiveness. B. Submit monthly reports to the City of Redding with additional reports and data as requested, C. Receive periodic monitoring and evaluat�on by the City. Encampment Case Management Services Cantract—Goad News Rescue Mission Page 14 The following outcomesloutputs will be used to assess the performance of the Praject. This data will be reflected in HMIS reports along with monthly reports to City: A. Number of clients served. B. Destinations of Clients when they exit the pragram. C. Services provided while in the program. D. Data input to the HN1IS is consistent and monitored manthly. SECTION 4. PROVIDER RESFt3NSIBILITIES Provider wi11 be responsible for: A. Recruitment and training of all staff necessary ta successfully carry out the Project; B. Project operating and overhead costs not covered by the terms of this Contract; C. Satisfactory completion and submission ofmonthly reports and invoices�Exhibits C and C=1,with accompanying documentatian to verify the expenses for the prior month by the 15ti' of every month; D. Submission of final reimbursement rec�uest and program statistics na later than two (2) months from the end of this Contract; E. Submission of Pravider's independent audit,financial statement, or any supporting documentation relevant to the delivery of rhis Projecf upon request af the City and cooperation with monitoring activities at the request of the City; and F. Submitting in writing any requests to change the scope of services, budget, or method of compensation contained in this Contract and accompanying Exhibits. Encampment Case Management Services'Gontract—Good Ner��s Rescue Mission Page 15 Exhibit B SECTION 1. PAYMENT PROVISI4NS Summary cost reporting dacumentation must be submitted with invoices, and ail backup documentation must be retained for five(5) years. Provider�'will be paid in accordance with the total-budget stipu�ated as follows and subject to any limitations and specifics cantained in this Contract and specific regulations: Pra'ect Cost Tatal Personnel Costs=case mana ers; case mana er su ervisor $277,539 Staffing supports—cell phones, tabtets, tablef data plan, tech su ort, staff trainin $ 13,400 ousing Sup�arts: partial rental assistance, deposits, application fees, furnishings, basic household items, bus asses, fees for birth certificates and IDs, $ 52,4Q0 Vehicle/Trans ortatian costs — urchase, fuel,maintenance $ 45,500 Client 0utreach SuP�lies—faod items, hygiene items, first id, et food $ 2,400 Pro'ect overhead casts (up ta 5% $ 18,5$2 Total � 409,921 Provider must demanstrate expenses are in alignment with the approved eligib�e expenditures using the Monthly Report and Template (Exhibit C-1), Payments will not be made by the City on an invt�ice unless the previaus month's data has been submitted by the Provider into HMIS and appraved by the City. Housing supports must be approved by the City Contract Representative before expend�ture: This budget is subject to modification with the appraval of the City Cantract Representative, nat to exceed the tota�' payment amount as indicated in Section 2 of this Cantract. Provider agrees to provide City with reports that may be required by County, State, or Federal agencies for comp�iance with this Contract,including and not limited to: 1. Provider is rec�uired to enter each client served into the Homeless Management Information System (HMIS) as shown in Exhibit D:This includes a completed valid Release of Information from the program participant sa that inforrnation may be inputted into HMIS within three (3) days upon entry and exit: Failure to input or provide complete, accurate, and tirnely client and program information inta HMIS may result in payment delay. Provider:acknowledges and agrees to any' training necessary to accurately enter data into the HMIS and Coordinated Entry systems. The HMIS and Coordinated Entry systems are maintained by the United Way of Northern California. Their contact information is United V�ay of Northern California, 3300 Churn Creek Rd.,Redding, CA 96001, 53Q-241-Z521. 2. Provider shall submit monthly reports to the Contract Representative using the rec�uired City format and the Homeless Management Informatian System (HMIS). The Provider will provide manth�y reports on requested data outcomes and demagraphics by the 15`�'of each month. ' Encampment Case Management Services Contract Good News Rescue Mission Page 16 3. Provider may be request�d to provide reports fram HMIS to Contract Representative: 4. Pro�ider sha11 provide client-specific data as requested by t�e City. Encampment Case Management Services Contract Good News Rescue Mission Page 17 EXHIBIT C ENCAMPMENT CASE MANAGEMENT PRt3GRA1VI MONTHLY REPORT Provider: Good News Rescue Mission Contact Person• Accaunting period for this report: through L Financial Status A. Total funds expended this accounting period:�_ B."Total funds expended in previous accaunting periods: � C: Total funds expended to date (A�B): IL Service Data Number af unduplicated participants newly enrolled this rnonth: �_ Number of unduplicated participants newly into znterim housing this month: Location of interim housing: — Number of unduplzcated participants finding permanent housing this month: Total enrolled this month: Number exited this month: Reasons for exit: III.HMIS Data HMIS CoC APR Repart attached for the reparting period? ❑Yes ❑No ❑N/A IVs Describe any successes or challenges during this reporting period: Encampment Case Managernent Services Contract—Good News Rescue Mission Page 18 EXHIBIT C-1 ENCAMPMENT CASE MANAGEMENT PROGRAM INVOICE TEMPLATE Date: Provider information Invoice Number: Name: Address:' Gontact Persan: Description of Reimbursement: Amount Total to be paid: : i hereby certify the above to be true and carrect,to the best ofi my knowledge`. Signature Date TYped or Printed Name Title City Staff Approval�ignature Date Encampment Case Management Services Gantract—Good News Rescue Mission Page 19 Exhibit D NarCal HMIS Intake Form =Aduit 1. Intake Summary Agency Case Na: Service Poinf Client No: Intake Date Month oay vear Intake Staff Name Gase Manager Staff Direct Phone Line - Agency Name Notice af Privacy Practices Acknowledgement signed ❑ Yes ❑ No Program Name Release of Information(ROI)Signed ❑ Yes ❑ No 2. Householtl Information ❑ Couple(parent&friend)&child(ren) ❑ Foster Parent(s)with child(ren) ❑ Qther Household ❑ Couple with no child(ren) ❑ Grandparent(s}with child(ren) ❑ Single Adult Type ❑ Extended family unit ❑ Male Single Parent C7 TwoParents with child(ren) ❑ Female Single Parent ❑ Non-custodial Caregiver(s)w/child(ren) 3. Client Information First Middle Last Suffix Alias Email Address Address Telephone SSN _ „ ❑ Yes U.S,Military ❑ Full Reported ❑ No ❑ PartialjApprax.Reported Veteran ❑ Client doesn't know SSN Data Quality ,p Client doesn`t know (adults onty) p Client refused ❑ Clienk refused Month oay Year ❑ Woman(Girl,if child}� Man(Boy,if child} pate af Birth ❑ Culturally Specific Idenkity{e;g.,Two-Spirit) ❑ Full DOB Reported ❑Transgender Gender DOB Data Quality � Approximate or Partial DOB Reported ❑ Questioning ❑ Client doesn't know ❑ Different Identity ❑ C(ient refused ❑American Tndian,Alaska Native,or indigenous ❑Asian,or Asian American Race and Ethnicity � Black,African American,oc African ❑ HispanicjLatina/eJo ❑Middle Eastem or North African ❑ Native Hawaiin or Pacific Islander ' ❑White ❑ Self(Head of Hausehold) Relatianship to ❑ Head of Housenold's child ❑ Yes Head of Household ❑ Head of Hausehold's spouse or partner p�sabling ❑ No (HoH) ❑ Head of Household's otiher relation member Condition? ❑ Client doesn"k know ❑ Otl�er(non-relation member) ❑ Client refused Zip Gode af Cast ❑ CA-516 Permanent ❑ Del Norte Address Client Cocation � Lassen (GoG)& � Modoc ❑ Full Reported ❑ Plumas Current ❑ PartialjApprox.Reported ❑ Shasta Zip Data Quality p Client doesr�`t know Gounty of ❑ Sierra ❑ Client refused Service ❑ Siskiyou NOTES: 20 r al i Intake �or — ult 4. Hameless Determina€ian --NOMEI.ES5 SITUA7ION-- ❑ Place not meanCfor human habitation(car,abandoned building,bus or train station,etc.) ❑ Emergency shelker(incL hotelJmotel or campground paid for wJES voucher,or RHY-funded Host Home She{ter)(ES} ❑ Safe Naven(SH) --INSTITUTZdNAL SITUATIONS-- ❑foster care hame or foster cace group home ❑ Hospital or other residential nan-psychiatric medical facility ❑Jail,prison,or juvenile detention faciliry ❑ Long-term care facility or nursing home ❑Psychiatrichospital or other psychiatric facility - ❑Substance abuse treatmentfacilityJdetox --IE@'1P+�B8$Y�BI'l�,EEBM8NFIYL,HDU52H�Ld 51TUATIQNS Prior Living p Residential project or halfway house w/no homeless criteria Situation ; p yotel or motel paid for without emergency shelter voucher *If yes to TemporaryJPermanent Housing ' ❑Transitional housing for homelesspersons(including homeless youth) orInstitutionalSit�ations: ❑ NosFHome(non-crisis) Where did you � Staying oriiving in a friend'sroorn,apartment oc house On the nighfbefo?e,ditl you stay on the spend last night? � Staying or living in a family member's room,apartment or house streets,ES,or SH. (alladults& � Rentaf by client,with GPD TIP housing subsidy ❑Yes ❑ No unaecompanredyouth) � Rentalby client,with VASH subsidy ❑Permanent housing(other'tihan RRH}for formerly harneless persons ❑Rental by client,with RRH or equivalent subsidy ❑ Rental by client,with HCU voucher(tenant or project basetl) ❑ Rental by client in a public housing unit ❑ Rental by client,no ongoing housing subsidy ❑ Rental by clie�t,with other ongoing housing subsidy ❑Owned by client,with ongoing housing subsidy ❑ Owned by ciient,no ongoing housing subsidy --dTHER-- ❑CPient doesn't know ❑Client refused ❑Data Not Gollected ❑ Qne night or(ess ' ❑Two to six nights Number of times ❑ 1 time ❑'One week or more,but less than one rnonth client has been ; p 2 times Length of stay in ❑One month or more,but less than 90 days homeless(on the ❑ 3times previaus place ❑90 days or mare,but less than o�e year stcee�c,in ES,or p Four or more times ❑One year or longer - SH)in past three p Client doesn't know ❑ Client doesn't know' years mcluding � ClienYcefused ❑Client refused today Total number of � 1 month(this time is the first month) Approximate date Month Day Year ❑ 2 ❑3 ❑4 ❑ 5 ❑6 homelessness months homeless � � �$ p g ❑ 10 ❑ il started on the streetin the p 12 ❑ More than 12 months past three years p Client doesn't know ❑ Client refused 5.Monthly Income Income from any saurce: ❑Yes ❑ No ❑ Cfent doesn't know ❑Ciient refused ¢ Receiving Income Amount Additiona!Nousehold I Source of Income: Notes � Source Received Members � Aiimony or dther Spousal Support ❑Yes ❑ No $ $ Chiid Support ❑Yes ❑No $ $ � Earned Income(wages) ❑Yes ❑ No $ $ General Assistance(GA) ❑Yes ❑No $ $ Other ❑Yes ❑ No $ $ Pension or retirement income from another job ❑Yes ❑ No $ $ Private Qisability Insurance ❑Yes ❑ No $ $ Retirement Income from Social Security ❑Yes ❑ No $ $ SSDI ❑Yes ❑ No $ $ SSI ❑Yes ❑ No $ $ TANF{including Ce1WdRKs} ❑Yes ❑ No $ $ Unemploynnent Insurance ❑Yes ❑No $ $ 21 r I I In e For - ult YA Non-Service-Connected Disability Pension ❑Yes C] No $ $ VA Serv�ce-Connetted Disability Compensation ❑Yes ❑ No � � Worker°s Campensation �Yes ❑ No � � 6. Non-Cash Benefits Non-cash benefit from any source: ❑Yes ❑ Na ❑Client doesn`t know ❑Giient refused Source of Non-cash benefit: Receiv�ng Benefit Type Received Additional Household Notes Members SNAP including CalFresh(Food Stamps� ❑Yes ❑ No Special Supplemental Nutrition Program(WICj ❑Yes ❑No TANF Chiltl Care Senrices ❑Yes ❑No TANFi'ransportationServices 0 Yes ❑No Other TANF Funded Services p Yes ❑ No Sec.8 Public Nausin JRent Assist Other Source �Yes ❑ No 7.Health Insurance Covered by Health Insurance: ❑Yes ❑ No ❑Cllenk`doesn't knaw ❑ Ciient refused Health Insurance type: Covered? Start date Insurance Notes MEDI+CAIDiMEdI-CAL C1 Yes C1 No MEDICARE ❑Yes ❑ No State Children's Health Insurance Pragram ❑Yes ❑ No Veteran'sAdministration(YAj Medical Services ❑Yes ❑ No Employer—Provided Health Insurance ❑Yes ❑ No Health Insurance obtained through COBRA ❑Yes ❑ No P�ivate Pay Health Insurance ❑Yes ❑No Stabe Heaith Insurance for Adults ❑Yes ❑ No Indian Health Services Program C1 Yes C1 Na Other ❑Yes 0 No 8. Disabilities If Yes, Expected to be of long- Disability Type: D�sability continued and indefinitie duration gtart date Disability Nates Determination and substantially impairsability to live indePendent! ? ❑ Yes ❑ No ❑Yes ❑Client doesn't knaw Alcohol Use Disorder ❑Client doesn't know ❑Client refused ❑ �o ❑ Client refused ❑Yes ❑ No Both Alcohoi and Drug ❑Yes ❑Glient doesn`t know Use Disorder � ���entdoesr�'tknow � No ❑Clientrefused ❑ Client refused ❑Yes ❑ No �y�s ❑Client daesn't know Chronic Health Condikion ❑ Client doesn't know � �a ❑Client refused ❑Client refused ❑Yes ❑ No ❑Yes ❑Client doesn't know Developmental ❑ Client daesn`t know CI Client refused ❑ N° ❑Client refused ❑ Yes ❑ �a ❑Yes ❑Client doesn't know Drug Use Disorder ❑ Glient doesn't know C7 Clien�refused ❑ No ❑Client refused ❑Yes ❑ �1a ❑Yes C(Client doesn't know NIYJAIpS ❑Client doesn't know ❑ �� p�lientrefused ❑Ciient refused Mental Nealth Problem �Yes ❑ No ❑Yes ❑Client dnesn't know ❑ Client doesn't know ❑ No ❑ Client refused Physical �Y�s ❑ No ❑Yes ❑Client doesn'k know ❑Client doesn`t know ❑ No ❑ Client refused 22 or al I Intake For — ult 9. Domestic Vialence Questions Are you a Damesqc ❑Yes ❑ No Violence Vie#im/Survivor? � Client doesn't know ❑ Client refused IF YES-When did the �Within past 3 months ❑ 3-6 ma.Ago ❑ 6-12 mo. Ago '❑ More khan a year ago Domestic Yiolence �G����t doesn't know ❑ Client refused experience occur? IF YES—Are'you currently`fleeing? ❑Yes C7 No ❑Client doesn`t know ❑Client refused i0.Coordinated Entry Questions Da you have a felony convictian? ❑Yes ❑ No Registered sex offender? ❑Yes ❑ No Have you ever been denied housing p Yes ❑No Do you have any pets? ❑Yes ❑ No because of criminal convictions? 11. Residential Mave-In Date Mlantih Day Year If Yes,Date of Move-In 12.Street Outreach Only Date of Engagement: NOTES: Last Updated.•Iljdd2l 23 Homeless anagement Information System (H !Sy Authorization to Use or Disclose Canfidential information I hereby authorize use or disclosure of tne named individuals' confidential information {CI) callected in the Vulnerability Index, as described below. I understand this autharizatian may : incl�de the disclosure or exchange of informatian in writterr,verbal, electronic andJar other forms. The named individuals` CI wili nat be made public and will only be used with strict confidentiality. Client: Last Name: First Name: Address: City:; State: Zip: Teiephone Number. Date of Birth: I understand that _(Service Provider) callected information about me andJor my dependents listed below to enter it into a databasesystem called Homeless Management Information System (HMIS), This database helps the Continuum of Care (CoC) members and HUD ta better understand hamelessness,to imprave service delivery to the hameless, and to evaluate the effectiveness af services provided to the homeless in the CoC. Participation in data collectian and release, aithough optional, is a critical component of our cammunity`s ability to provide the most effective services and housir�g. The information that is collected in the HM1S database is protected by limiting access to the database and by limifing with whom the informatian may be shared, in comp(iance with the standards set forth by federal, state, and local regulations governing confidentiality af client records. Every person and agency that is authorized to read ar enter informatian into the datab'ase has signed an agreement ta maintain the security and confidentiafity of'the infarmatian. The Cl gathered and prepared will be included in a HIVIIS database of participating agencies wha have entered into a Data Sharing Agreement and shail be used'to: a. Produce a client prafile at intake that will be shared by collaborating agencies b." Produee ananymaus, aggregate=level reports regarding use of seruices c. Track individuaJ program-level outcomes d. Identify unfilled service needs and plan for the pravision of new services e. Allocate resaurces among agencies engaged in the provision of new services f. Disclose if requi`red by court order or as required by law g. Assess needs far housing, utility assistance,foad, counseling andjor other services. 24 1 � � � � � The information may include, but is nat'limited ta the following C1. • Full Name • Residence prior to praject entry • Domestic • Date ofBirth • HIV/AIDS status Violence • Sacial Security • Homeless history • Mental Health Number • Zip Codes of last permanent * Disabling • Gender address condition • Ethnicity & Race • Family compositian • Rlcahol & drug • Veteran Status • Emplayment status • Lega1 history • Program entry date • Housing infarmatian • Photo (if • Program exit date • Income and benefits infarmation applicable� • ClNjinsurance • The release of rny informatian listed above daes nat guarantee that I will receive assistance, and my refusal to authorize the use of my information" daes nat disqualify me fram receiving assistance. • I may revoke this authorization at any time by signing a "Revocatian of Consent ta Release Infarrnatior� form", • I understand the revocatian will nof apply to infarmatian atready released based on this authorization, and all information abaut me already in the database will remain but will become invisible to all of the participating agencies. • My records are protected by federal, state, and local regulations governing confidentiality of client records and cannat be disclosed without mywritten consent unless otherwise provided far in the regulations, taw, or caurt order. • Auditors arfunders who have legal rights to reviewthe work ofthis agency, including the U.S. Department af Hausing & Urban Development and Department of Healthcare Services may see my information. • People using HMIS infarmation to write reparts may see my information. Researchers must sign an agreement to pratect and deidentify Cl befare seeing HMiS data. • I understand I may inspect or obtain a copy of the C! to be used or disclosed. l have the right to receive a copy af this authorization. • This autharization is valid for three (3) years fram the date of my signature below or the 18t" birthday of the minor dependent, whichever occurs#irst. Participating agencies: Agencies within the NorCal Cantinuum of Care HMIS are authorized ta use, disclose, and obtain information fram the HMIS database are listed below. These agencies may update periodically and can have retraactive effectiveness: Del Norte: County af Del Narte 25 ZI �' � � �' DeI Norte Mission Passible Crescenf City Lassen• Lassen County HSS Susanville lndian Rancheria Modoc County� TEACH Modoc County Plumas� Plumas Crisis Interventior� 'Resource Center Plumas County Behavioral Health Sierra CountV. Sierra County Shasta• Faithworks No Boundaries Good News Rescue Mission Nation's Finest Pathways to Housing Ready far Life HiII Country Community Clinic Shasta Community Health Center Access Nomes . Shasta County HHSA Shasta County'Housing Authority City of Redding �utheran Social Services North Valley catholic Sacial Services Northern Califarnia Youth and Family Pragrams Shasta County Office of Education United Vitay Siskivou CauntY:; Siskiyou County HHSA Karuk Tribe Youth Empawerment Siskiyou Partnership Health Plan of California zs Please in�tial one of the following levels of consent; I give authorization for confidential information to be entered into HMIS and sha;red between participating agencies. OR I do not consent to the inclusian of confidential information in HIVIIS. I, �name of parent or legal guardian}, am the parent or legal guardian of child{ren) Iisted below) and have legal authority ta execute this Release. My signature on this document is intended to bind myself,;my child or any chiid whom I have legai custody and control of and for whom I have the authority to execute this release. The undersigned expressly agrees that this Release is intended ta be as broad and inclusive as permitted by California law. List all Dependent chiidren under 18 in hausehold, if any �first and last names): 1. 2. 3. 4. 5. 6. 7. $. Printed name Date Signature Relationship ta Client 27 I ate/ xit r 1.Ex�t Summary Agency Name Staff Name Program Name . Staff Phone Line Date of entry i�to program ' Date of exit from program 2.Client Informatian Client Name Today's Date SSN Street Address Date of Birkh City,State,Zip Email Phone _ 3. Reason For Leaving ❑ Completed progcam ❑ Non=compliance with prograrn ❑ Criminal activiry/violence ❑ Non-payment of rent ❑ Death `❑ 4ther ❑ Disagreement with rules/persor�s - ❑ Reached maximum time allowed ❑ Lefk for housing opportunity befare completing program p UnknownjDisappeared ❑ Needs could not be met If other,specify: 4.Destinatian ❑ Place not meanf for habitation ' ❑ Emergency shelter,including hotel or matel paid for with emergency shelter uoucher ❑ Safe Have� ❑ foster care home or foster care group home ' ❑ Hospital or other residential non-psychiatric medical facility ❑ Jail,prison,ar juvenile detention facility ' ❑ �ang-term care facility or nursing home ❑ Psychiatric haspital or other psychiatric facility ❑ Substance abuse treatment facility or detox center ❑ Residential project or halfwayfiouse wJno homeless criteria ❑ Hotel or motel paid far without emergency shelter voucher ❑Transitional housing for homeless perso�s(including homeless youth)* ❑ Host Home(non-crisis) ❑ 5taying or livrng in a friend`s room,apartment or house,temporary tenure I ❑ Staying or living in a family member's raom,apartment or house,temporary tenure ❑ 5tayirig or livi�g in a friend's room,apartme�t or hause, permar�ent tenure ❑ Staying or living in a family member`s room,apartment or house,permanent tenure ❑ Moved from one HOPWA funded project to HOPWA PH ❑ Moved fram one HOPWA funded project to HOFWA TH ' ❑Rentaf by client,with GPD TIP housing subsidy - ❑ Rental by ciient,with VASH housing subsidy ❑ Permanent housing (other than RRN}for formerly homeless persons ❑ Rental by client,with RRH or equlvalent subsidy i ❑RentaF by client,with HCV voucher(tenant or project based) ❑ Rentaf by client in a public'housing unit ' ❑ Rental by client,no ongoing housing subsidy ❑ Rental by client,with othe�angoing housing subsidy ' ❑Owned by ciient,with ongoing hausir�g subsidy ❑Owned by client,na angoing housing subsidy ❑ No exit interview completed ❑ Other ❑ Deceased ' ❑ Client doesn't know ❑ Client refused ❑ Data Not Cailecfed If other,specify; 5. Residential Move-In Date{RRN On/y} za i I ate/ xit or Manth Day Ye9r If Yes,DaEe of Move-In 6. Updates Monthly Incame Amount Non-Cash Benefits Amount � NO CHAN6EATEXIT ' O NO CNANGE,4TEXIT Ci Alimony or OtF�er Spousal Support $ O SNAP including CalFresh{Food Starr�ps) $ � Child Support $ � Special Suppleme�kal Nutritian Program(WIC) $ C1 Earned Incame(wages) $ C] TANF Child Gare Services $ C7 GeneralAssistance{GA) $ ❑ TANF Transpo�tatian Services $ C1 Okher ❑ Other'TANF Funded Services � Sec,8 Pubiic Housin JRer�t Assist � f� Pension or ret'rrement income fram anather job $ ❑ Other Saurce" $ � Private Disability Insurance $ o Rekirement Incame fram Social Security $ ❑ SSDI $ ❑ SSI $ C1 TANF(incl�ding GaIWQRKs) $ ❑ Unemployment Insurance $ � VA Non-Service Gonnecked Disability Pension , $ ❑ VA Service Connected Disa6ility Compensation $ � Worker's Compensation $ Health Insurance. hlotes Disabitit`ses Notes GE 1VC?CNANGE�TEXIT CI NCICNANGEATE.�1T ❑ MEDICAIQIMEDI-GAL ❑ Alcohol Abuse ❑ MEDICARE ❑ Both Alcohol antl Drug Abuse CI State Children's Health Insurance Program ❑ Chronic Nealth Condition Q Veteran's Admiaistration(VA)Medicai Senrices ❑ Developmental ❑ Emplayer—Pravided Health Insurance ❑ Drug Abuse ' ❑ Health Insurenee obtair�ed through GOBRA ❑ NN/AIDS O Private Pay Health Insurance � Mental Healtfi Prabiem L7 State Nea(th I�surance for AduEts ❑ Physical ❑ Intfian Heaith Seivices Rrogram � Qther ***OPTIONAL EX1T QUESTIONS*** Whatsupportive services did the dient receive white in theprogram? O Outreach ❑ Education C7 brug or Aicohol abuse services b Child care ❑ Employment assistance � Domestic Violence services � Legal Services ❑ Life skills(outside of case management) � Gredit repair ❑ Nousing placement and search � Medi-CaI relaked seivices O Transportation � Gase management ❑ Financial Assistance ❑ Mental Nealth services ❑ Other Q Landlord engagement Last Updated:10/Tj2019 29 2 NorCal CA 516 Continuum of Care Hometess Managemenflnformatian System(HMIS) Notice of Privacy Practices THIS NOTICE'DESGRIBES HOW INFORMATION ABlJUT YOU MAY BE USED AND DISCLOSED AND HOW YOU GAN GET ACCESS TO THIS INFORMATIQN. PLEASE'REVIEW,IT GAREFULLY. If you have any questions abaut this Notice,you may contact either your service provider,or: United Way ofNorkhern California 3300 Churn CreekRoad,Redding CA,96002 (530)241-7521 Yaur information is personal, and the NorCal CA 516 Continuum of Care is committed to protecting it. Your information is alsa very important ta our ability to provide you with quality services,and to comply with certaim laws. This notice describes the privacy practices our employees and ather personnel are required to follow in handling your information. We are legally required to:Keep yaur infarmation confidential,give you this notice of aur legal duties and privacy practices with respect to your information; and comply with this notice: CHANGES TO THIS NOTICE We reserve the right to revise or change the terms ofthis Notice,and to apply those changes to our policies and procedures regarding your`information, To obfain a copy ofthis notice,you can either ask any member of staff,orgo to the United Way of Northern Califor�nia website at:,https;iiwww:norcalunitedwav.ore/hmis. HOW WE MAY USE AND DISCLOSE Y(3UR INFORMATION For Housing: We create a record of your information,including housing services you receive at our partner agencies. We need#his record to provide you with quality services and to comply with certain legal requirements. Participating agencies may use or disclose your information to other personnel who are involved in providing services for you. For example; a housi'ng navigator may need to know disability information to provide appropriate housing resources: Your service#eam may share your information in order to coordinate the different things you need,such as referrals and services: Participating agencies may use and disclose your infarmation to other participating HMIS agencies. We also may use and disclose your information to recommend service options or alternatives that may be of interest to you, Additianally; we may use and disclase your information to tell you about health-related benefits or services that may be of interest to you,for example, Medi-eal eligibility or Social Security benefits. You have theright ta refose this information. For Service Collaboration: We also may use and disclose your information about you so that you do not have provide information more than once. This sharing,only when you access one of the participating agencies,can help avoid duplication of services and referrals that you are already receiving: USES AND DISCC;OSURES THAT DO NOT REQUIRE YOUR AUTHORIZATION Research: Under eertain circurnstances,we may use and disclose information about you for research purposes. For example,a research project may involve comparing your servicelevel and of al1 clients who received similar services. A�I research projects,however, are subjecT to a special approval process. This process evaluates a proposed research project and its use of information, trying to balance the research needs with clients' need for privacy af their information. Before the use or disclosure of informatian for research purposes,any such research project must be 30 approved'through an approval pracess. Aggregate information about you may be disclosed to people conducting a research project to help them identify data for c6ients with specific needs: As Required By Law: We wilt use and disclose information whenxequired by federal ar state law or regulation. To Avert a Seriaus Threat to Health or Safety: We may use and disclase your information when necessary to prevent a serious threat to yourheatth and safety or the health and safety of the public or another person: Public Health Activities: We may disclose your information for'public health activities such as to reporf the abuse or neglect of chitdren,elders,and dependent adults. Abuse, Neglect, or pomestic Vialence: We may disclose your infarmation when notifying the appropriate government authority if we believe you have been the victim of abuse,neglect, or domestic violence. We will,only make this disclosure if you agree or when rec�uired or authori�ed by law: Oversight Activities: We may disciose your information to an oversight agency;such as the Department of Housing and Urban Development(HUD}or the State of Califomia;for activities authorized;by law. These oversight activities are necessary far the govet-nrrtent to monitor government service programs; and compliance with civil rights laws: OTIIER USES OF YOUR INFORMATION Other uses and disclosures of your informatian not covered by this Notice or the laws that apply to us will be rrtade only with your written authorization. If you provide us authorization to discloseyaur information, you may revoke that authorization, in writing; at any time: If you revoke your authorization;we will no longer use or disclose your information for the reasons covered by the authorization; except that,we are unable ta take back any disclosures we have already made when the authorization was in'effect,and we are required to retain our recards ofthe services that we provided to you. YOUR RIGHTS REGARDING INFORMATION ABOUT YOU Right to Inspect and Obtain Copies: With certain exceptions,you have the right to inspect and obtain copies of yaur information fmm our records. To inspect and obtain copies of your information,you must submit a request in writing to your service provider where you received services. The request will'be reviewed and responded to within three(3)business days. We reserve the right to deny your right to inspect and obtain copies of your information. If your request is denied, you may appeal this decision and request another services professianal at United Way of Narthern Calif`ornia;who was not involved in your provisian of services;review the denial. Right to Request an Amendment: If you feel that your infarmation in our records is incorrect or incomplete; you may ask usto amend the information. You have the right to re�uest an amendmenY for as long as we ke�p the inforrnatian. To request an amendrrtent;you must submit a rec�uest in writing to yaur service provider. Your rec�uest will become pai�of yo�r recard: Right to Requesf Restrictions: You have the right to re�uest that we follow additional; special restrictions when disclosing your infaz•mation: To request restrictions; you must make your request in writing to your service provider. In your request,you must tell us what information you want to limit,thetype of limitation,and to whom you want the limitation to apply. Right to Reyuest ConFdential Cammunicationsr You have the xight to request that we coinmunicate with you about appointments or other matters related to your service in a specific way or at a specific tocation: For example;you can ask that we only contact you at work,or by mail at a post office box. To request confidential communications, you must make your requesf in writing to your Agency case manager or the person in charge of your sei•vices Your request must specify how or where you wish to be contacted. 31 Right to aPaper Copy of This Notice: You may ask us for a paper copy of this Notice at any time. Even if you have agreed to receive this Natice electronically,you are entitled to xeceive a paper copy of this Notice.To obtain a paper capy of ihis Notice,ask any memb�r of staff. Yau have the right to file a camplaint ifyou beiieve that staff has nat comp]ied with the practices autlined in this Notice.AIl camplaints must be submitted in writing. You"will not be penalized in any way far filing a complaint. Ifyou 6elieve your privacy sights have been violated,yau may file a compiaint with the NorCal GA 526 Continuum of Care System Administrator. To filea complaint with the Lead Agency,contact: United Way af Narthern California 3340 Churn Creek Road,Redding CA 96002 EmaiL HMIS�,7aNar�alUniTedWay.org Ta file a camplaint with the State of California;contact; www.privacy;ca.gov 866-785-9663 8t10-952-5210 AGKNOWLEDGEMENT OE RECEIPT By signing this form,you acknowledge receipt af the HMIS Notice of Prlvacy PracTices:Our Notice of Pcivacy Ft�actices provides information about how we may use and disclose your pratected information:We encourage you to read it in full: Our Notice ofPrivacy Practices is subject to change: If we change our notice, you may a6tain a copy of ihe revised natice by accessing our web site: https:J/www:norcalunitedway.arglhmis ar'by cantacting any staff person invalved in yaur services: If you have any questions about our Notice of Privacy Practices,please eontact: United Way of Northern Califarnia 33Q0 Churn Cceek Road,Redding CA 96002 Emai1:�-IMIS cr NarCaIUnitedWay.org I acknowledge receip#ofthe HMIS'Notice ofPrivacy Practices. C1►ent Signature C[ient Printed Name Date Inability io C}btain Acknowledgemeni To be completed only if na signature is obtained.If it is not possible ta obtain the client's acknawledgerrtenf,describe the good faith eff'orts made to obtain the client's acknowledgement; and the reasons why The acknowledgement was nat obtained: Staff Member's Signature Staff Name and Title Date Revs. 12113t2023 32 ���.���� ��'�r����F�����������,�����z����� �������� ����r��������{��������� SIt�GLE ADULTS AMERICAN VERSION 2.01 1 � � � in#erviewer's Name Agency ❑Team ❑'Staff ❑Vo�unteer Survey bate Survey Time Survey Location >DD/MM/YYYY / / .�..:�....... .�::...�.,. � � Every assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should hightight the fo�tawing information: # the name ofthe assessor and their affiliation (organization that ernploys them, volunteer aspart of a Point in Time Count, etc.} � the purpose of the V1=SPDAT being compteted � that it usually takes less than 7 minutes to camp�ete � that only "Yes;' "Na,'' or one-word answers are being sought • that any question can be skipped or refused � where the informatian is going to be stored * that if the participant does not understand a questian or the assessor does not understand the ques- tion tliat clarification can be provided � the impartance of relaying accurate information to the assessor and not feeling that there is a correct or preferred answer that they need to provide, nor infarmatian they need to conceal � � FirstName Nickname Last Nanne In what tanguage do pou feel best able to express yourself? Date of Birth Age Social S�curity Number Consent to participate DD/MM/YYYY 1 I ❑Yes ❑ No � a � � � �� � � � � - � • a � � �� fl2015 OrgCode Consutting Inc.and CommumtySotutions. All rights reservetl 4 1'(8007 355-0420 infoEci}or�code.com www.or�cade.com 33 ����� ��c.�����r���p����i�� �������r�������������c���s������������{��-��r���) SING'LE ADU�TS AMERICAN VERSIt�N 201 � � ` 1. Where do you sleep mast frequently? (check one) L Shelters C�Transitioiial Housing ❑Safe F(aven ❑Outdoors ❑Other(specitjr}: ❑Refused � � � � � * � � � � �� � � � � � � � � � � �' 2. How fang has it been since you lived in permanent stable ❑ Refused housing? 3. In the tastthree years, how many times have you been ❑ Refused homeless? � � � � � � �, �� �� � �w � � �;& a � �� � � � a � � � � 4. In the past six months, how many times have you... a) Received health care at an emergency department/room? ❑ Refiused b)7aken an ambulance to the hospitat? ❑ Refused c� Been hosp'italized as an inpatient? ❑ Refused d} Used a crisis service, inctuding sexual assault crisis,mental �; ❑ Refused heatth crisis,familyfintimate violence,distress centersand suicide prevention hattines? e)Ta(ked to palice because you witnessed a crime,were the victim ❑ Refused of a crime, orthe alleged perpetrator of a crime or because the � police told you that you must move along? - f) Stayed one or rnore nights in a hatding cell,jait or prison,whether ❑ Refused that was a short-term stay like the drunk tank, a longer stay for a � more serious offence, or anything in between? � � � � • �d • � � � � �� a� �° � ° 5: Have you been attacked or beaten up since you`ve became ❑Y ❑ N ' � Refused homeless? 6. Have yau threatened to or tried to harm yourself or anyane ❑Y � N ❑ Refused etse in the last year? g" � � � � ffi�; �� �� a � � . �2015 OrgCode Corisu(tmg Inc;and Gommunity'Salutioris. All riglits reserved. j 1(800)355-0420 ,infoC�argcode.com www.or�co8e.com 3`� ��������'L���' ��x p�������� r� '�i��r� ������� ��������������{��-�����} �1NGLE�DUl.TS A��ERi��N VER"It�� 2.01 7. Do you have any legal stufif going on right now that may result ❑Y ❑ N ❑ Refused in you being locked up, having to pay fines, or that rnake it more difficult to rent a place to live? � o � � � ° � 8. Does anybady force or trick you to do things that you do not ❑Y ❑ N � Re�used want to do? 4. Do you euer do things that may be considered to be risky ❑Y � N O Refused like exchange sex for money,run drugs for someone, have unprotected sex with someone you don't know,share a needle, or anything like that? � ff � g � , �� �;� �� � � � � a • � � � � � � 10.Is there any person, past landtord, business,bookie,deater, ❑Y ❑N ❑ Refused or government group like the IRS that thinks yau owe them money? 11.Do you get any money from the government, a pension, Cl Y ❑N Cl Refused an inheritance,working under the tabte,a regular job,or anything like that? � � � � w� � � � � �� �� , � � � 12.Do yau have planned activities, other tt�an justsurviving, that ❑Y ❑N ❑ Refused makeyou feel happy and futfilled? � �» y � a � � , rra 13.Are you currently able to take care of basic needs like bathing; ❑Y ❑N ❑ Refused changing clothes, using a"restroom,getting food and clean water and other tfiings like that? t , � ° � � , . � R 14.ls your current homelessness in any way caused by a ❑Y ❑ N ❑ Refused retationship that brake dawn, an unhealthy or abusive retationship, or because family or friends caused you to become evicted? � � � . � , � , � � �� �2015 OrgCode Consulting Inc:and Community Solutians: A(I rights rese�ved. (� 1{800}355-0420 infofr�or¢cade.com www;or�code.com 35 ����� �����' ����������� ������������� �������� s��°t� ������(��������� SINGLE ACJULTS AMER#CAN V�RSfON �01 15.Have you ever had ta leave an apartment,shelter program,or t�Y O N ❑ Refused other place-yau were s�aying because of`yaur physicat heatth? 16.Da you have any chranic fiealth iss�es with your liver,kidneys, ❑Y ❑ N [� Refused stomach, lungs or heart? 17. If there was spate available in a pragram that spetifically O Y O N O Refused assists peo,ple that live with H1V or A1DS, woutd that be af ' interest to yau? 18. Da you have any physical disabilities that wau(d limit the type �Y O N ❑ Refused of housingyou coutd access, or wauld make it hard ta live independently because yau`d need help? 19.When you are sick or not feetin�well, do yau avoid getting 0 Y ❑ N ❑ Refused hetp? 2O.FOR FEMAlE RESP(?lVDENTS QNLY;Are you currently pregnant? �Y � N ❑ N/A or Refused � • . � d r. � d m���,:� �:�... �:� a. . a� . e . ....... � .. 21,Has your drinking or dr�g use led yau to bein� kicked aut of O Y 0 N ❑Refused an apartment or program where you uvere staying in the past? 22.Will drinking ar drug use make it difficult for you to stay ❑Y ❑ N O Refused housed ar affard your housing? offi � � � e �� �;� y� � � 23.Have you ever had traubie maintaining your housing, or been kicked out af an apartment, sheEterprogram or other place you were staying, because af: a� A rnental health issue or concern? ❑Y O N O Refused - b)A past head injury? ❑Y ❑ N ❑ Refused c) A learning disabitity, dsvelc�pmentat disability, or ather ❑Y ❑ N O Refused impairment? 24.Do yau have any mental heaEth oc brain issues that wautd ❑Y C� N O Refused make it hard for yoa to live independently because you'd need help? � � � � c� •� �� a , � • � �� �� � r � . , < � � �� � � � m �� , , �� �s � � e � � 02015 Or�Code Consulting Inc:and Community 5olukions. All rights reserved. 7 1(80Q1355-0420 info(a�or�cade;com www.orgcode:com, �6 �t�.if �1 � - Y.�'-,,, i� ',` �, ', t " r; , � ,,.�.t.�,� z�;r , ,���' � i '• • . •! • . • i • • i' � � � �. .� li i' i ! .�♦ � `�'�. i,� ��.. ��.�i f•�� � �'�. � �.`� •i • •i� i ll 1..•.• • •' .•�t�.�. 'ii�:�. . �. /. . � .i.,�. ..,.: i' ..�:i t '.,.t . ...� ..�� � # � � ■. ...f �,. .[ • �- a • a • i . '.# t• i� i�: ��)' � .� ♦�'� f � � • •: .�l' `�•' ( ! .� c.:. .X�.., ��.��,��. � * '.��.# ♦��.�. ♦ ��! � � �y � ���..;� i . ��� i• , ,. ��i .y .t �� �. * �.: ,. • � i . 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Ir� .s t 1g 3 1�� � t � €f r, S, � s } ,,5. ��#., � ��r`� ..r.,, �. �n F,.,r #,,. .f ,.r � � .� . 4 s� � t�s 4 i t t, S c {r s. r � :.{ .1� �� �t �f.}..s {,. r� .t 5 i r�i ?,t �3:S .t. 1� 3f t.. t S.� 7 }t ..{ ,{ j r� }, � i� �� �� . �. �, . :.J � t . 1'.� �?i {.; t t�:.,. , � t"�.t ,c.t ..S ..�..} i. ,� � i, K{,,; 7}} � � .I �. t a r � ?t ��? t ..�.{ 5 t.t r. s. 3 4��� S ,�>t, �: .# .t:. t, st 1,z S t $ �t. ..S t;�. >;f, „S,t 3. s. 1. .; -� \ t> �z, £t.. 4f. � ti { .S tY S 1 . ki� �:ft {... 3 .�S„ .r�,; .a ��� rr 4 i�� � � r� bS.. }r 3 i t� ..i t ,} � ..t..., t t�s�..41� ( S 1� �i: rz. � ,i,<y, ,r ,.�„� r. t .. , t t.t, ui ,r'itt .,t��.� ..:,F�, �r..}f z1�.{�3i t 3.. �n{� x�,.:. ti � s- 1 r..�. t r t c�, a ,i l f. � !)s x s..:s t � . tt sr 3 ft �,�r ��`,t 7, )� ...i ��.,{ t. Y.,.rtt, �l ��r. � i� t�t� til� stY (1ir :t ,itY<u. ..�.:a{� �r.t�: � .,.,r,, }tr,`� ,���� tt t�,?� } , �( F,s.., S.,��: ,. ..,... '' .4 z'a� �� : �4 tt��t. ��f c .��t � .r7 r s .t. ..! s �,t��srt�. , ,z�,.�+,1t}�,. �„�'��, �„dre,fi{ t.�����,.��.t,7tx t�,. ?.BitS,�, t< �.,� ,�,,.�rK.4.�.. �,,,U. .,�,,.,, t ,r.>,.?, s,��},x,t,�i,"�,>�,,�<ri�t����IY�,i�is l:�E}.?,:t3��,t r.,f,i,�. �..e, s,�G>�i?t�i i �;:.tii� �1,Ft�: CATEGORY 1 PLACE NOT MEANT FOR NUMAN HABITATION, eig:,car,park, a6andaned building;bus or train station,airport,camping ground(OK for CH-PSH, PSH, RRH,TH,SH,SSO)* [�Written Third-Party(one or more of the follawing)dated within 14 days prior to program entry: ❑ HMIS record ofhomeless streetoutreach eontacts ❑"Signed letter on letterhead from a homeless street outreach provider ❑ Homelessness Gertification (Farm A)from a homeless street outreach provider ❑YES OR � ❑Written Second-Party both of the fallowing): ❑ NQ Q Gertification Based on Intake Canversation or Intiake Staff Observation(Form G)AND ❑Staff Supplement to the Gertification Based on Intake Conversetion or fntake Staff Observatian (Form G) descri6ing attempfs to secure third party verification OR ❑Written First-Party both,of the following}: ❑ Glient Self-Declaration of Homelessness(Form E}AND ❑Staff Supplement to Self-Declaration of Homelessness(Form E) describing atterripts to secure third-party verification EMERGENCY SHELTER, SAFE HAVEN, HOTEI/MOTEL PAID BY CHARITABLE . t3RGANIZATION OR GOVERNMENT PRQGRAM FOR LOW-INCC?ME INDIVIDUALS (OK for CH-PSH, PSH,RRH,TH,SH,SS�j* ❑Written Third-Party(one ar more of the following)dated within 14 days prior to program entryc" ❑ HMIS record of stay in emergency shelter,safe haven,or hotelJmotel paid for by charitable o:rganization orgovernment program ❑Signed letter on ietterhead from emergency shelter or safe haven provider or organization paying for hotelJmotel stay ❑YES ❑ Homelessness Certification (Farm A)from emergency shelter or safe haven provider or � organizatian paying for hotelJmotel stay ❑ NO �R ❑Written Second=Party both of the following): ❑ Certification Based on Intake Conversation or Intake Staff Observation (Form G)AND ❑Staff Supplement to the Certification Based on lntake Gonversation arintake Staff Observataon (Form Gj describing attempts to securethird party ver�fication OR ❑Written First-Party bath of the following}; '❑Glient Self-Declaration of Homelessness{Form E)AND ❑'SYaff Supplement to Self-Declaration of Homelessness(Form E)describing attempts to secu're third-party verifieation *These are baseline eligibility rules based on projecttype.Your grant may have additional eligibility c�iteria.To determineapplicabie eligibiiity requirements: 1j Consuit CoC NO�Aunderwhich project was firstfunded farappiicable newproject eligi6ility requirements AND 2) Consuit CoC NOFA that funded the particular grantyear fof applicable renewal project eligibility requirements AND 3} - Consult HUD grantagreement,including commitments made in project application 38 Documentat�on Checklist: Homelessness Verification ......_ .,,�r.� r:�:, r� -� un�; � .�� t -:: � �n �r n .-: �.. �m ��,,,,_,� ....... .�: s� .t,-. ro ;r� t ���s :�� �ss, , .�t ra i r c , �%'� ;mrx^nt: .. �", m'� :.r� -... : , "7w'S. ...::.� ,.. .:. > , „ t. ., r.. 1 t� ::�"t'"S�". .,..P, .,�' , s .�( �' : .. �'}., r � fi.g N ..ri,.� t c ,. .. ... ., S ,. .,� �r 1: .. r 1i1�':� � '�+'� , <t r `�'"T S sf, �2 � r t?!. r "�'""". �,2 ,'# . r i�i�'""t �l', �i s�'�" . t , t J ,,. ., , <. ? � € ,t.r a t �� t t. t t. ..i i..s, i s.,. f , t S 'k ,r ,l r s it4f t t t7�1� + { t ;y t 7 t,.f � t ` ..,,�.,,Fs ;,,�<s#,. ..r �t c {fk..� .�.2 t.: {j t�....'�! �tf.t.,� � i t.c t t i, tt t 1� t.. .,.,s ,, ,,. ,,.r o- 4 i {t �` � � f i , ,:.1 � �.. 3. .,,. , 4 .,.�:.: .. 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� . xt ..:f , ,r � � ' t , ....... i „,s:;i{t�, t,.�.5tit�ixfk .5��":� �tl� xSz;t# it .,. ;.: f . 1{;,:-.,':. �ir� { , 7ne.a'ts{�f�t {,�ti $ iSV�t�fttts��{it 444.�?t�4tti tt t a� t i:. :' � :�,'i;`.:.. ,,..F�3 )„�,l �„r ��.i}a ,>t�tb.t.$.iz{, i�, ,;;s<�`�„ .t �n ..� �.��r���z�„���fl�it{;at t 4.}i�,T Et��tr�s��.y�it r?i t i}.. .t t r ........ „ „�,.,rr ts . ,,.q,.,.3,,, ,,,, ,�,.,,,,. �<s v,.. .?r�.za4.=v, },{.. , - , �,...,. .,. „>,,, . ,,,,< <.Qii: ,,.,i.,, ,i ,.,t: i f,st. � .,, �.,.i=e„-�;: � HOSPITAL OR OTHER INSTITUTION if client's stay was 9D days or fewer and client was in emergency shelter or place not meant for human habitation prior to admission(OK for CH-PSH, PSH, some RRH,TH,SN,SSO)* � Documentation of institutional stay ❑Written Third-Party(one or more of the foliowing): ❑ Discharge paperwork with admission and discharge dates ❑Written (or oral; but recorded in writing)referral from social warker,case manager,or other official from institution with admissian and discherge dates OR ❑Written First-Party bott�of the fpllowing}: ❑Cl4ent Self-Declaration of Homelessness(Form E)AND ❑Staff Supplement to Self-Declaration of Hamelessness{Form f}describing attempts to secure third-party verificatian AND � Dacumentatian of client's hameless status immediately priorto institutional stay ❑YES �Written Third-Party(one or more ofthe following) dated within 14 daysprior to institutionalizations ❑ NO � HMIS recard of shelter stay or homeless street autreach cantacts ❑Signed letter orr letterhead from emergency shelter or homeless street outreach provider ❑Homeiessness Certification (�orm A)from emergency shetter or homeless street outreach provider OR ❑Written Secand-Party borh af the following): ❑Certification$ased on lntake Ganversation or Intake Staff Observation(Form G) AND ❑Staff Supplement to the Certification Based on Intake Conversation or lntake 5taff Observation(Form G)describing attempts to secure third party verifieatian OR ❑Written First-Party both of the follawingj: ❑Client Self-Declaration of Homelessness(Form E)AND ❑Staff Supplement to Self-Declaratian of Homelessness (Form E)describing attempts to secure third-partyverificatiarr TRANSITIONA� HO'USING if graduating fram or timing aut of TH and either in emergency shelter orplace not meanf for human habitation prior to admission or fleeing or attempting to flee domestic violence including dating violence;sexual assault,stalking, human trafficking,and Qther dangerous/life-threatening conditions that relate to violence against the individual or a family member that make them afraid ta return to primary nighttime residence(OK for PSH,some RRH,?H,SH, SSO�* ❑Written Third-Party(one or more af the following}dated within 14 days prior to program entry:' ❑YES ❑NMIS records af transitional housing stay and entry frorn shelter or place not meant for ❑ human habitatian ❑ Na ❑Signed Ietter on letterhead fromtransitional housing providercertifying residency and homeless living situation priar to admissian ❑Homelessness�ertification (Form A)signed by transitianal housing provider OR ❑Written First-Party both;of the following): ❑Client Self-Declaration of Homelessness(Form E)ANb ❑Staff Supplement ta Self-Declaration of Nomelessness(Farm E}describing attempts to secure third-party verification *Tfiese are baseline eligibility rules based on project type.Your grant may have additional eligibilrty criteria.To<determineapplicable eligibiiity�equirementr. lj Consult€oC NOFA u�derwhich project was firstfunded for applicable new project eligibility requirements ANd 2} Consult EoG NOFA that funded the particular grant year for applicable renewalproject el�gibility requirements,AND 3} Consult HUD grant agreement;including commitments made in project application 39 Documentation Checklisfi: Homelessness Verification � � � � � � �� r �, z.t r�= , �� f ; � ,_, 7 t J � r a t , � �, :[- ...,..7 .f ,:; {� � 4{.(.. .t S .i i' f. > 5 :!t I t �..,. „ , .n.. 1 �'i. ...�i.. � �) i i. t. t £ . .1 ....,r<<�. ,..>U.. ..,} ., are.�, ..c.� s .,j �. t ..\� �F.3, Y� F' i`, k ,L S t. t t ..1� ..7. ..r.. ...... b.:. .., . < .., �.r, i ...�. �,l � , .7..1 .e� .} tj t.. .d, t t t ...:: ,.... ...r ...�� .,rs .. � .�. .� �.r „ „{.�� .i t ..t :tt ..?{.. c..}. t +.r.. t � r "t ., ,.,, . ._. .�., <.. k £' 1 .�.: r .�. t f i. } .,t: sr t s r I f4 .:,. „ ....... ., z(# ., ,� ,. ..s S H�... :t s ,. .z � .s, � .f. t.- ,. £ .t, ,� f ,.. ., , , ,. ..t ,,.3 .a t. . t. 4 r t 4 s s , . 4.4 rr t. � t : t , ., r. � ., �. ; a.}. �. ,t .� e. i r � ,t, r�3 ��4 �..�t .�".t # a� + .1� {. !� 1 � ::�„ ,.t ��t : r 7 4.: �y; .,� � .�t' t 5 :1' . 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K. ,... � t �.,crt <, , .1.r. � „� l.t t ,r Yr, a t,� r �. < t s t t , .. ...: ri , , . , , ...1 , , ,s,. t r. c� s t ,.� , ,,.t � s. , t z t r. s is r r. � � j �:t. � 1 ���� 4 E,r. s St� , } r, � x r s f, � ` , � i s �f � � �� f 4 � � t. � ,.< t. � , �s x a t � s f z'; � f , � t i ,� f , t E � J t �� �.,,. 1 ,4r�, , t s r � 1 . 2 u F t t , . ,. r �YSr ��ta „.tt , t is ,i3. 5 z., .4 s�, (t.l t tf :,� t , „ . 9,...d { . � � �:S�43i1 ,,,�ii ,z ,...,. v. . ..rr� .�.,.,, ,t.1,.l,f . , . , �,,.I..> >r. , �,r.. {�t ��.i.. ,., t .,; .e .�:73 �s Sr.. ,. , t4 S s i... .t. . „:.,r., +1�:)�) i t!':�.sf� . .tlik,i4> I .r. . �f-:� ,a.,.� 2 �t . . , x,<, 7-.. . gt.s� }k �Ei..,� � 3 il ibr7s.: f..jt . 4ti t 1 .. i f t :t.t�:�,, ... �,,� t Zf��}''�tit ts1 54.: tz..<..7 r;,.., .,� a�,. .:..�} �.: ,. z,.: �>.,�1...�r7t� ..i;hi S 1xyf, s,€ 4#kf,r`.If � �4i::tt t j 5 �:: {{ t . :i.�. � � .,:� r � ,.:, n ��r,.� ��` , :t '<,4 s ,s}��t�t}at3ai ..:(�} Sr{{t{.tt�}StFi x� GiEtyt t -.i. f fr t.�.�ir # t is�,r„t ...... ..�.,,r,itr..:sts.,���,<.t{.;'.. ,..��r��J,�J.j .,.4t,�t ,i, .. e}��,.�, .,r���f�+. !��I,�,,;,�.s. ,>�� , „�;� ,4, tr..tea;z;,.{t}tr�l,.,t}tr�,fl4,t-, :» ,Vr, t<,3;x�r{,sF.,ut. ,.}.z, s TRANSITIONAL HOUSING if graduatir�g from or timing out of TH and neither in emergency shelter or place nat meant for human habitation prior tc�admission;nor fleeing or attempting to flee domestic violence including datiing violence,sexual assau(t,stalking,human trafficking;and ather dangerousf life-threatening conditions that relate to violence against the individual or a family member that make them afraid to return to primary nighttime residence(OK for some RRH,TH,SS0)* ❑Written Third-Party(ane of the fallowing}dated within 14 days prior to program entry: ❑YE5 ❑ HMiS records af transitianal hausing stay and homeless living situatinn prior to admission ❑ ❑Signed letter on letterhead from transitional housing provider sertifying residency and � NO homeless living situation priorto admissian ❑ Homelessness Certification (Form Aj signed by transitional hoiasing provider OR ❑ Written First-Party both of the following}: ❑ Client Setf-Declaration af Hamefessness(Form Ej AND ❑Staff Supplement to Self-Declaration of Homelessness{Form E)describing attempts to secure third-party verificatian CATEGORY 2 IMMINENTLY LOSING PRIMARY NIGHTI'fME RESI'DENCE; i.e., primary nighttime residence will be lost within 14 days,ond no subsequent residence has been identified,and the househoid lacks the resources and support networks needed to obtain other permanent housing(C?K for some RRH, ❑ ' TH,S$O)� At least one of the following: ❑ Court order resulting from an eviction notice or equivalent,or formal eviction notice ❑ For clients in hotelsjmotels not falling under�ategory 1, evidence that household lacks ❑YE5 the financial resources necessary to stay for more than 14 days ❑ Oral statement by individual or head of household that the owner or renter of the ❑ NO residence will not allow them to stay for more than 14 days and documentation by staff of the statemerit clientmade to staff ond ❑Written verification from the owner or renter of the residence uerifying client's statement or ❑ Staff Supplement to Self-Dedaration of Homelessness(Form f}describing � attempts to secure verificatian from tne awner or renter of the residence AND ❑ Corroborating Client Se1f-Declaration of Homelessness(Form E) *These are baseline eligibility rules based on pro�ecYtype:Your grant may have additional eligibility criteria.7a determine applica6ie eligibility requirerrients. 1) Consult CoC NOFA under whichproject was firstfunded for applicable new project eligibility requirements AND 2) Consult CaC NOFA that funded theparticular grantyear far applicable renewai project eligibi{ity requirernents AND 3) Consult HUD grant ag�eement,including commitmentsmade in project application ao Docu entation Checklist: Homelessness Verificat�on � CATEGQRY 4 FLEEING OR ATTEMPTING 70 FLEE DOMESTIC VIOLENCE, including dating viafence,sexual assault,stalking; human trafficking, and other dangeraus/life-threatenir�g canditians thatrelateta violence against the ind9vidual or a family rnem6er that make them afiraid toretum to primary nighttimeresidence("the conditian"j(OK for PSH,same RRH,TH,S50)* � ` The fallowing: ❑YES ❑Client Selt-Dedaration of Hame{essness{Form E} AND FOR NON-VICTIM SERVICE PROVIDERS �N� � If safety would not be jeopardized,written third-party certification with minimum amount of information necessary to documentfleeing or attempting to#lee the condition(one or more of the followingj: ❑Written abservation 6yintake worker verifying the condition ❑Signed letter on letterhead from by a hoasing or servise provider,social worker,,health-care provider, law enfarcement agency;legal assistance pravider,pastoral counselar, or any other organization fram wharn the individual or head af household has sought assistance for the condition *These are baseline eligibility rules based on project type.You�grant may have addstional eligibilitycriteria.To determine applicable eligibilityrequi�ements: 1} CorisulYCaG NOFA under wl�ich project was first funded for applicable new project eligibility requirements AND 2) Cansult CoG NdFA that funded the particular granY year for applicable renewal project eligi6ility requirerrrents AND 3} Gonsult HUD grant agreement;inciuding commitmeri[s made in project appiication 41 Homelessness Certification �Form A) CEient(s} Name(s); — ----- –� ❑Nousehald without dependentchiidren ❑Household with dependentchildren Number in the househoid: This form is to certify that the above-named individual or household is currently homeless based on the check mark,other indicated information,and signature indicating their current living situation, By signing this form,you ace certifying this infarmation ta be true.Check only one box and comRlete onlv that section. Living Situation: Place not meantfor human habitation ❑ The person(s} named above wasJwere living in a publ`sc or private plaee not designed far,ar ardinarily used as a reguiar sieeping accommodation for humans, including a car, park,abandaned 6uilding, bus station, a,irport;ar camp;ground on the date(s)betow: Descripiion of living situation(please provide the Pocation and detailed description af living conditions): Norneless Street'Outreach/Referral Program Name; Date(sj of Gontact: Authorized Agency Representat'sve Name: Autharized Agency Representative Signature: _Date: Living Situation: Emergency 5helter ❑ The person(s)named above was/were living in a supervised publicly or privately operated sheiter on the date(s)below: Emerger�cy Shelter Pragram Name: Date(s)af Night(s}in the Shefter:_! Authorized Agency Representative Name' Authorized Agency Representative 5ignature: ,� DaYe: living Situation:Transitional Housing �NQTE:USE QNLY FORPURPOSES OF DOCUMENTING ELIGIBILITY fOR TRANSITIONAI HOUSING PROGRAMS] ❑ The persan{s}named abave isfare eurrently living in a transitional housing program for persans wha are homeless. The persons(s) named above is/are graduating from or timing out af the transitionai housing program; Trar�sitional Housing Program Name: Immediately prior to entering transitianal housing t�e person(s) named above was/were residing in: Q emergency shelter 0'R ❑a place urifit for human habitatian 0R ❑_ Authorized Agency Representative Name: Authorized Agency Representative Signafure: Date: Page 1 of 1 Momelessness Certification—NorCal CoC 2022 42 NorCal CoC SECOND-PARTY CERTIFKATtON OF HOMEtESSNESS BASED UN FNTAKE CONVERSATfON OR INTAKE STAFF t3BSERVATION(Form B) Applicant Name; Intake Dates �l��k I��r���a�x���r���t�. Note:This form does not constitute third-party documentatian and should be used anly if third-party documentatian is not available. Instructions: IF third-party documentation is not avaifable, a hausing pragram intake warker may pravide second-party documentatian of the appiicant's homelessness by one ofi`twa methods: + The�ntake warker may go out and physically observe the applicant's place ofresider�ce. • The intake worker may certify the applicant's homelessness in the intake worker's professional capacity based on their intake eonversatian withthe applicant. INFORMATION REqUESTED: PLEASE GOMP�ETE ONE OFTNE TWO TABI.ES BEI.OW (To be eompteted by the intake worker) If the intake warker physically observed the applicant's place of residence: Approximate date Location {address, Description of living`conditions observed(sleeping in a car, in a tent, in observed. name of public ' the open,etc,�: space,street name, landmark, etc): If the intake warker is certifying the applicant's homelessness in the intake worker's professional capacity based on their intake conversation witfi the applicant: Approximate Lacation whereapplicant Descriptian of intake canversation withapplicanx and reason you date when was living: believe they were living in a homeless situation: applicant experienced homelessness. � Place not meant fiar human habitation ❑ Emergency Shelter ❑ Safe Naven D Hotel/rnotel paid by charitable organization or governrnent progcam for low-income indivicluals Page 1 of 2 Certification Based on Intake Conversatior�-NarCal CoC 2022 43 I certify that based on my physical observation or to the best of my knowledge and in my professional apinion,that the Applicant was liuing in a place not meant far human habitation,emergency shelter,safe haven,or hatel jmatel paid by charitable ocganization orgovernment pragramforJow-income individuals during the above time. Printed Name Organization Title Signature Date Phone Number Staff 5upplement to Certification Based on Intake Conversation I understand that third-party verification is the preferred method af certifying homelessness for an individual or nousehold who is applying for assistance. l understand my declaration at intake is only permitted when I have attempted to but cannot obtain th�rd party verification. Documentation of attempt(sJ made far third-party verifieation: Date of Contact IndividualjOrganization Contacted Method of Contact utcame of Cantact I Sta#f Signature: _�. Date: Page 2 of 2 Certification Based on Intake Canversation-NorCal CoC 2022 44 Client Self-Declaratwon of Homeiessness (Form`C) Instructions:lfthird-party dacumentation is nat available,ir�dividuals or households may self-certify their current homeless status. Please initial the line below next ta your currenfliving situation and proui8e the details requested. Applicant Name:-- Mycurrenflivingsituation is: _�Place not meant for human habitation(e.g;such as cars,parks,s+dewalks) Location and Dates: Emergenty shelter- - Emergency Shelter Name, locah'on and Dates of Residency Transitional Hausing Transr`tiona!Housing Pragram fVame,iocation and Qates af Residency AN� Prevraus Nomeless Living Situatian (Name, Location)and Dates: � Discharging from a Hospital or other lnstitution Hospital or InstEtutian Name, Location, Date of Entry,and Expected Discharge Date; AND . Previous Homeless Living Situation petails and Qates: Fleeing a domestic violence,including dating violence,sexual assault,stalking,human trafficking,and other dangerousjlife- threatening conditions that relate to vialence against me or a family member that make me afraid to return to my primary residence and(initial all that are true) Have no otHer place to live Do nat have the financial resaurces andsupport networks to obtain ather housing Being evicted from the housing we are presently staying in and(initial all that are true} jNOTE:SUCH INDIVIDUALS ARE E�IGIBLE FOR A IIMITEQ SUBSET OF PROGRAMS-CONSULT DOCUMENTATION CNECKL{ST] Must leave this housing within the next days Have not identified other F�ousing Do not have tF�e financial resources and support networks to obtain other housing I certify the abave-stated informati'an to be true. ApPlicant Signature: Date: Page 1 of 2 Cliant Self-Deciaration of Homelessness-NorCal CoC 2022 a5 Staff Supplement to Se1f-Declaration of Hamelessness � understand that third-partyverification is the preferred method af certifying homelessness for an individual or household who is applying far assistance. I understand self-declaration is only permitted when I have attempted'to but cannot obtain third party verification. Documentation of attempts made far third-party verification: Date of Contact IndividuatjQrganizatian Contacted Method of Contact Outcome of Contact Staff Signature: Date: Page 2 of 2 Client Self-Declaration of Homelessness-NorCal CoC 2022 46 Exhibit E sco io: STATE OF CALI�ORNlA-DEPARTMENT OF GENERAL SERVICES _ __T _� STANDARD AGREEMENT AGREEMENTNtJMBER PUR[HASINGRUTHORITYNUMBERiffApplicable) s�ro��a tRe�:o�no2o� 23-ERF-3-�-00008 0107�5 i.This A�reeme�t is e�tered into between the Contracting A9e�cy and the Contractor named betow: CONTRRCTING AGENCY NAME Business,Consumer 5ervices and Housing Agency CONTRACTOR NAME City of Redtling 2.The tertn of this Agreement is: START DATE 1 Q/�212023 THRQUGH ENO dATE �r3�rz�z7 3.The maximum amount of this Agreement is: 58,354,955;00(Eight Million Three Hundred Fifty Four Thousand Nine Hundred Fifty Five Dallars and No Cents} 4,The parfies agree to comply with the terms and cor�ditians of the(oC{owing exhibits,which are by this referen�e made a part of the Agreement. Exhibits Title Pages Exhibit A Authority,Purpose and Scope of Wark 6 Exhi6it B Budget Detail and Disbursement Provisions 4 Exhibit C State of California General Terms and Conditions 1 + Exhibit D Genera!Terms and Conditions TO + Exhibit E , Specia)Terms and tonditions 2 ltems s own with nn osteris ("),ore ere y inro�porated y reterente on marle port o th�s ogreement as i nttathe ereto. These documents con be viewed at httas://www:dgs:ca:�ov/QLSIResources lN WtTNESS WNEREOF TH/S AGREEMENT HAS BEEN'EXECt1TED BYTHE PARilES NERETCI. CONTRACTOR EONTRACTOR NAME(if other than an individual,state whethes a eorporation,partnership,etcJ City of Redding tONTRACTOR BUSWE55 ADDRESS �1TY STATE ZIP 777�ypress Ave 'Redding CA 95001 PRINTED NAME QF PERSON SIGNtNG TITLE Barry TiPpin City Manager CG�NT OR AUxFI(7RIZEt7�IGNATUR� G�A"t"E SIG�JE � u ATTEST: �. �-�� -� ;��."' � ti i S$#(�i +� s j v�,.�' d�"`4 5yy� � � � �� ` * �, .. � . � —a�[ . / SHARI..ENE TiPTON; C''iECy�1��k �' r;`,r � �,_� �� / f ' , : � ,�,� �� ���n.W�:��,.r.�.n�..u...�,.��.��.W,.y.��..�.,,,,,�..._.,.� �� e��...,, , :,r� sco wD: STATE OF CAI.IFORNIA=DEPARTMENT OF GENERALSERVIGES __ _.._ STANDARDAGRE�MENT AGREEMENi'NUMBER PURCNASINGAUTHQRtTYNUMBEROfApplicable) sro z��tReu.aanozo� 23-ERF-3-L-Q0008 0107�5 ����� STATE OF CACIFORNIA CONTRACTING AGENCY NAME Business,Consumer Services and Housing Agency CONTRACTING AGENCY ADDRESS �ICIT'l STATE ZIP 500 Capitol MaN,Suite 18�0 'Sacramenta - CA 95814 PRINTEO NAME OF PERSON SIGNING 'TITLE Lourdes�astro Ra�irez Secretary CONTRACTING AGENtYAUTHC7RIZEDSIGNATIlRE ORTE SIGNEO �� act 12,zaz3 GALiFORNIA OEPARTMENT OF GENERAL SERVlCES APPROVAl EXEMPTION(If Applicabie� 48 City of Redding 23-ERF-3-�-0000$ Page i of 23 Encampment Resolution Funding Program Round 3, Loakback Disbursement(ERF-3-L) Standard Rgreement EXHIBIT A AUTHORITY, PURPUSE, AND SCOPE QF WORK 1} Authoritv The State of Califc�rnia has established the Encampment Resolution Funding Program ("ERF" or "Program") pursuant to Chapter 7(commencing with Section 5Q250) of Part 1 of Divisian 31 of the Hea9th and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8, effective June 30, 2022}._ The Program is administered by the California lnteragency Council an Homelessness("Ca1 ICH") in the Business, Consumer Sefvices and Housing Agency {"Agency"}, ERF provides one-time, competitive grant funds to Cantinuums of Care and / or �ocal Jurisdictions as defined below. To date, there have been two previaus rounds of th� Encampment Resolution Funding Program. This Standard Agreement govems th� �aokback Disbursement in Raund 3 of th� ERF Program {°ERF-3-L"), For this Standard Agre�ment, ERF-3-� is synonymaus with "ERF"or "Program"." and refers to programs and grantees under Health and Safety Cod� seetion 50252.1(b}. This Standard Agreement along with all its exhibits {"Agreement") is entered into by Ca1 1CH and a Gontinuum of Care or a Loca! Jurisdiction {"Grantee") under the authority of, and in furtherance of, the purpase of the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and canditions of this Agreement, the Notice af Funding Avaiiability (°NOFA") under which the Grantee applied,the representations contained in the Grantee's application, Cal ICH guidance or directives, and the requirements appearing in the statutory authority far the Prog'ram cited above. 2) Purpose As stated in the NOFA, the Program's objective is to fund actionable, person- cer�tered local praposals that resolve the experience af unsheltered hamelessness #or people residing in encampments. Resolving these experiences of homelessness will necessarily address the safety and wellness of people within encampments, resolve critical eneampment concerns, and transition individuals into interim shelter with clear pathways to permanent housing or directly into permanent housing, using data informed, non-punitive, law-barrier, person-centered, Housing First, and caordinated approaches. These projects musf comply with the principles of Housing First as defined'in Welfare and Institutions Code Section 8255. Proposals may bolster existing, successful models andlor support new approaches that provide safe f�iti l ere'' -- �g c�ty of R�ad��,� 23-ERF-3-L-00Q08 Page 2 of 23 stable, and ultimately permanent housing for peaple experiencing t�amelessness in encampmer�ts. Expenditures shall be consistent with the legislative intent of the authorizing statute to ensure the safetyand wellness of peapie experiencing homelessness in encampments. 3} De�nitions The follawing Encampment`Resolution Funding Program terms are defined in accordance with Heaith and Safety Code Section 5025Q, Subdivisions (a)-(Ij; (a) "Additional funding round moneys" means moneys appropriated for the pragram in ar after fiscal year 2022-23. {b) "Agency° means the Business, Cansumer Setvices, and Housing Agency. {c) "Applicant" means a continuum of care or local jurisdiction (d) "Continuum ofi Care" has the same meaning as in Section 578:3 of Title 24 of the Code of Federal Regulations: (e) "Council" means the California lnteragency Cauncil on Homelessness, previously knawn as the Homeless CaQrdinatir�g and Financing Council created pursuant to Section 8257 of the Welfare antl lnstitutions Gode. (f) "County" includes, but is not limited to, a city and county. (g) "Funding round 1 maneys" means moneys appropriated far the program in fiscal year 2021--22. {h) "Homeless" has the same meanir�g as in Section 5�8.3 of Title 24 of the Gode of Federal Regulatians. {i) "Local Jurisdictian° means a city, including a charter city, a county, including a charter county, or a city and counfy; including a charter city and county. (j) "Program" means the Encampment Resalution Funding program established pursuant to this chapt�r. (k) °Ftecipient" means an applicanf that receives grant funds from the council for the purposes of the program. (I) "State right-of-way" means real property held`in title by the State of California Additianal definitions for the purposes of ERF program: "Grantee`" is"a Cantinu�m of Care or a Loca! Jurisdiction that receives grant funds fram the Councilfor the purpc�ses c�f the program: Grantee is synanymous with "Recipienf:" Initiai Here ���� City of Redding 23-ERF-3-�:-Q0008 Page 3 of 23 "Subrecipients" or "Subgrant�es" are entities that receive subawa�ds from "Recipients" or "Grant�es" ta carry out part of the Program: "Expended" means aII ERF funds obligated under contract or subcontract that have been fully paid and receipted, and no invoices remain outstanding: "Obligate" means that the Grantee has placed c�rders, awarded contracts, received services, or erttered into similar transactions that require payment using ERF funding. Grantees musf abligate the funds by the statutory deadli�es sef forth in this Exhibit A. °CaI ICH" is synanymous with "Cauncil". = 4) Scape of Work This Scope ofi Work identifies the terms and conditions necessary to accomplish the Pragram's irrtended objectives. Rs detailed in Exhibit A:2, the Program's abjective is to fund grantees to implement actionable, person-centered local proposals that resolve the experience of unsheltered hamelessness far people residing in encampments. Grantees will implement their ERF funded local proposals in campliance with the terms and conditions of this Agreement, the NOFA under which the G�antee applied, the representations contained in#he Grantee's application, CaI ICH guidance and directives, and the requirements per the authorizing statute. Expenditures shall be consistent with the legislative intent af the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. Permissible eligible uses and activities are detailed below in Exhibit B,BudgetDetails and Disbursement Provisions: Prior to fully executing this agreement, Grantees must standartlize their budget using a CaI ICH provided budget template. Grantees are expected to be close partners with Cal ICN. This means timely and accurate reporting, canditl commur�ication of successes and challenges, and availability of persons, information, o� materials. Quarterly reporting requirements are detailed belaw in Exhibit D.4. Reporting, Evaluation, and Audits. Fiscal deadlines are detailed belaw in Exhibit A:6. Effective Date,`Term of Agreement, and Deadlines. Initi�l Here ��� City of Redding 23-ERF-3-L-00008 Pag�4 of 23 Grantees shall complete a Final Work Product (As detailed below in Exhibit A.6.d.) and participate in a program evaluation regarding their implementation af ERF awards: Ta support this efFart, CaI ICH will make Technical Assistance available. CaI ICN maintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees to take specified actions ar risk breach of this Agreement. G'rantees will be provided reasonable natice and CaI ICH's discretion in making these determinations are absalute and finaL 5) Cal iCH Contract Coordinator CaI ICH's Contract Caordinator for this Agreement is the Council's Grant Develapmenf Section Cl�ief or the Grant Develapment Sectian Chief's designee. Unless athen,vise instructed, any communication shall be contlucted through email to the CaI ICH Cantractor Coordinator or#heir designee. lf documents require an ariginal signature, the strongly prefe��ed form is an e-Signature in accord'ance with tF�e Uniform El�ctronic Transactians Act (UETA). If an Awarde� is unwilling ar unable tc� sign a document electranicaliy, Agency shall`accept wet or original signed dacuments: These dacuments containing wet signatures shauld be bath mailed to Cal FGN and scanned and emailed as instructed. State law or palicy may require the - use af wet signatures for specific documents The Representatives during the term af this Agreement will be: PRUGRAM GRANTEE Business, Consumer Services ENTITY ` and No�asing Agency City of Redding California lnteragency Council on SEGTIC?NtUNIT:' Hamelessness CaI ICH ADDRESS: ��� Capital Mal1, 6'n flaar 777 Cypress Ave Sacramenta, CA, 95814 Redding, CA 96001 Ct�NTRACT ,leannie McKendry Steve Bade COORDINATOR PHONE (9�6) 510-9446 ,(530} 245 7129 NUMBER: EMA1� Jeannie.McKendry@bcsh.ca.gov sbade@cityofredding:org ADDRESS: and calichgrants@bcsh.ca.gav The Council reserves the right to change`their Cal ICH Cantractar Coordinator; designee,and (ar cantact information at any time with reasonable notice to the Grantee. Enitial F-lere :�2 City of Redding 23-ERF-3-L-00008 Page 5 of 23 Rll requests to update the Grantee information listed within this Agreement shall be emailed to CaI1CH grant's general email box at calichqrants(c�f�csh.ca.qov. Notice to either party may be given by email. Such notice shall be effective when received as indicated on email. Ghanges to CaI tCH Contractor Coordinator, designee, and t or contact in€ormation or granfee information can be made without a farmal amendment, approved by DGS, if necessary. 6} Effecti�e Date�Term af A.greement, and Deadlines a) This Agreement is effective upon executian by CaI ICH, which includes signature firam the Grantee and Ca11CH: This is indicated by the CaI ICH provided signature and date on the second page of the accompanying STD. 213, Standard Rgreement. b) Performance shall start no later than 30 days, or an the express date set by Cal - ICH and the Grantees, after all approvals have been abtained and the Grant Agreement is fully executed. Should the Grantee fail ta commence work at the agreed upon time, CaI ICH, upon five (5} days written notice to the grantee, reserves the right to terminate the Agreement. c) Grantees will continue to perform until the Ag�eement is'terminated, including data reporting and participation in program evaluatian activities; as needed. d) This Agreernent will terminate on March 31, 2027. Grantees shall submit a Final Work Praduct by September 30, 2026. The Final Work Product will include programmatic and fiscal data and a narrative on the outputs and o�tcomes of the program on a reporting template to be provided by Cal ICH. Cal ICH will review sabmitted Final Work Products and collaborate with Grantees to cure any deficiencies by March 31, 2027. Grantees are expected to continue performing until March 31, 2027. This means timely and accurate reporting, candid communication of success or shortcomings, and availability of persons, information, or materials. e) Expenditure and Qbligation Deadlines. i. Grantees shall expend no less th�an'S0 percent and abligate 100 percent af Program funds by June 30, 2025. Initi�l Nere,������ 5s Gity of Redding 23=ERF-3-L-Q0008 Page 6 of 23 ii: Grantees that have not exp�nded 50 percent of their Program funds by June 30, 2025, shall retum the unspent partion to CaI ICH, in a form and manner determined by CaF ICH. iii; Grantees that have not obligated 100 percent ofi their Program funds by June 30, 2Q25, shall submit an alterna#ive disbursement plan to Cal ICH far app�oval no later than July 30, 2025. This altemative disbursernent plan should detail the explanation for the delay and plans for all future obligations and expenditures. iv. Grantees not meeting the requirements outlined in (i) may be subject ta addifional corrective action, as determined by �aI IGH, v: AlI Prograrn funds (1OO percent) shall be expended by June 30, 2026. Any funds not expended by this date shall revert#a the fund af arigin pursuant to HSC Sectian 50253(d}{5). 7) Special Canditions CaI ICH rnaintains sole authority to determine if a Grantee is acting in compliance with the program objectives and may direct Grantees ta take specified actians or risk , breach ofthis Agreement. Grantees will be provided reasonable notice and Cal ICH's discrefion in making these d�terminations are absoiute and final. Initi�l H�re �5� City of Redding 23-ERF-3=L-00008 Page 7 of 23 Encampment Resalution Funding Program {ER�-3-L) S#andard Agr+�ement EXHIBIT B BUDGET DETAI� and DISBURSEMENT PR4VISIONS 1) General Conditions Prior to Disbursement All Grantees must submit the following completed forms prior to ERF being released: • Request for Funds Farm ("RFF") • STD 213 Standard Agreement form and initialed Exhibits A through E * STD 204 Payee Data Record or Goverr�ment AgencyTaxpayer 1D Form 2) Disbursement of Funds ERF wiil be disbursed to the Granfee upon receipt, review and appraval`of the compieted Standard Agreement and RFF by CaI ICN. The RFF must include#he total amount of Program funds praposed to be expended. The ERF will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. 3) Budqet Details and Expenditure of Funds, The Grantee shali expend Program funds on eligible uses antl activities as detailed in the submitted standardiz�d budget. eal ICH reserves the right to direct specific line-item changes in the originally submitt�d Applicatian budget or subsequently submitted standardized budgets. a) Budget Changes i) Pracess Budget modificafion requests should be made as parf af the quarterly report pracess; These requests will be reviewed in the first week after quarterly reports are received. Cal ICH may cansider budget change<requests outside of this process, through email as needed due to dacumer�ted, exigent circumstances. Grantees carry the burden to anticipate foreseeable budget change r�quests and should plan accordingly. CaI ICH reserves the right to amend or adjust this process as necessary. Initial Here �,�� City of Redding 23-ERF-3-�-00008 Page 8 af 2'3 ii) Conditions requiring a budget madi#icatio� request: Changes may be made to the timing (e.g:,fiscal year) of eligible use expenditures without priar approval by Cal ICN so long as the total expenditures (act�al and projected) far each eligible usa category remain the same as approved in the standardized budget. Rny decrease or increase to the total expenditures for any eligibl� use category must be approved by Cai ICH's Grant Developm�nt Section Ghief or their designee, in writing, before the Grantee may expend Pragram funds according to an alternative standardized budg�t, The Grant D�velopment Section Chief will respond ta Grantee with approval ar denial of request. Failure to obtain written approval from Ca1 1CH as required by#his ; section may be considered a breact� of this Agreement, A breach of this agreement may result in remedies listed below in Exhibit D.6. Breach and Remedies. Regardless af an increase ar decrease of an expenditure amount, any significant or material programmatic or fiscal'change as eonsidered by a reasonable praject manager should be submitted to Cal ICH for approvaL b) Eligible Uses Eligible uses and activities must be consistent with HSG Sections 50250— 50254, other applicable laws, the terms and conditions of thisAgreement, Cal ICH guidance or directives, the NOFA under which the Grantee app(ied, representations contain�d in the Grantee's applicatian, and the Purpose of the Pragram as detailed in ,Exhibit A:2. Purpose: Eligible uses and activities include, but are not limited ta,the following: Rapid Rehausing: Rapid rehousing, including housing identification services, rental subsidies, s�curity deposits, inc�ntives to landiords, and holding fees for eligible'persons, hausing search assistance, case management and facilitate access to other community-based services. Qperating Subsidies: Qperating subsidies in new and existing affordable or suppartive housing units, em�rgency shelters, and navigation centers. Uperating subsid'ies may include aperating reserves. Street 0utreach: Street outreach to assist eligible persons to access crisis services, int�rim housing aptions, and permanent housing and services: Services Coordination Services coordination, which may include access to workforce, education, and training programs, ar other services needed to imprave and Inifiial �i�re" � ss City of Redding 23=ERF-3-L-00008 Page 9 af 23 promote housing stabilityfar eligible persons, as well as direct case management �ervices being provided to persans. Systems Support: Systems support for activities that improve, strengthen, augment, complement, and/or are necessary to create regionaf partnerships and a homeless services and housing delivery system that resolves persons' experiences of unsheltered hamelessness. Delivery af Permanent Housing: Delivery of permanent housing and innavative hausing solutians; st�ch as unit conversions that are weil suited for eligible persans. Prevention and Shelter Diversion: Prevention and snelter diversion to permanent housing, including flexible forms of financial assistance, prablem solving assistance,and other services to prevent people that have been placed into perman'ent housing from losing their housing and falling back into unsheltered homelessness. This category is only available to serve peaple who were formerly residing in the prioritized ERF encampment site; Interim Sheltering` Interim sheltering,Jimited to newly developed clinically enhanced congregate shelters, new ar existing non-congregate shelters, and operations of existing navigation centers and sheltecs based on demanstrated need that are well suited for eligible persons. Improvements ta Existing Emergency Shelters; lmprovements to existing emergency shelters to lower barri�rs, increase privacy, better address the needs of eligible persons, and improve outcomes and exits to permanent.housing; Administration: up ta 5°l0 of awarded Program funds may be applied to administrative costs. NOTE: Program funds shall not be expended on Site Restoration ar ather Ineligible Casts as detailed immediately beiaw. 4) Ineliqible Costs ERF shall not be used far costs associated with activities in vialatian, conflict, or inconsistent with HSC S�ctions 50250 � 50254, oth�r applicable iaws, th� terms and conditions of this Agreement, Cal ICH guidance or directives, the NOFA under which the Grantee applied, representations contained in the Grantee's applicatian, and the Purpase of the Pcogram as detailed in ,Exhibit A;2. Purpose. Costs shall not be used far any use or activify that is in violatian, conflict,or ir�consistenf with tf�e legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. Initial ere �, s7 City of Redding 23-ERF-3-1�-00Q08 Page 10 of 23 Moreover, no parties to this contract nar#heir agents shall directly or indirectly use ERF awards forany use or activity that is in violation, canflict, ar incor�sistent with the legislativ� intent of the authorizing stafute to ensure the safety and wellness af people experiencing homelessness in encampments.-This prahibitian includes using ERF funds in connection to or in suppart of activities that cause a traumatic effect on those experiencing homelessness: CaI ICH, at its sole and absolute discretion, shall make the final determination regarding the al3awabi(ity of ERF expenditures. CaI ICH reserves the right to request additional clarifying information to determine the reasonabieness and eligibility af al! uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use ERF funds ta pay for ineligibie activities,the Grantee shali be required to reimburse these funds ta Cal ICH at an amount and timeframe determined by CaI ICN. An expenditure which is not authorized by this Rgreement, or by written approval of " Cal ICH; or which eannat be adequately documented,shall be disallowed, and must be reimbursed to Cal ICH by the Grantee at an amount and timeframe determined by CaI ICH. Program funds shall not be used to supplant existing laeal funds for homeless housing, assistar�ce, prevention, or encampment resolution. Unless expressly approved by CaI ICH in writing reimbursements are not permitted far any Program expenditures prior to this Agreement's date of execution. I�itial t-�e�-e' ,��,+��� City of Redding '23=ERF-3=�-00008 Page 11 of 23 Encampment Resolution Funding Program (ERF-3-Lj Standard Agreement EXNIBIT C : STATE C?F CALIFORNIA GENERAL TERMS AND CONDITI�NS This exhibit is incorparated by reference and made part of this agreement. The General Terms and Conditions (GTC 04/2017) can be viewed at the foilowinglink: https./lwww.dqs.ca.govl-lmedialDivisionslOLSlResources/GTC-Apri1-2017- FI NA�apri12017.pdf?la-en&hash=3A64979F777D5B9D35309433EE81969FD69052D2 In the interpretatian of this Rgreement, any inconsistencies between the State of California General Terms and Conditions {GTC - 04/2017) and the terms of this Agreem�nt and its exhibitslattachments shall be resolved in favor of this Agreem�nt and its exhibits/attachments. ,.��,�..�. �nitia! Her '° _„� �s City af R�dding 23-ERF-3-L-00Q08 Page 12 af 23 Encampment Resolution Funding Program (ERF-3-L.) Standard Agreement EXHIB(T D GENERAL TERMS AND CONDITIONS 1) Termination and Sufficiencv of Funds a) Termination of Agreemen# Cal iCH may termir�ate this Rgreement at any time for cause by givir�g a , minimum af 14 days' natice af termination, in writirig, to the Grantee: Cause shall cansist af violations of any conditions of this Agreement, any breach af contract as described in �ara ra h 6 af this Exhibit D; violatian of any federa} or state Jaws; ar withdrawal of Cai ICH's expenditure authority. Upo►� termination of this Agreement, unless atherwise approved in writing by CaI 1CH, any �anexpended funds received by the Grantee shall be returned to CaI lCH within 30 days af Cal IGH's specified date af terminatian. b) Sufficiency of Funds This Agreement is valid and enforceable only if sufficientfunds are made available ta Cal ICN by legislative apprapriatian. In addition,this Rgreement is subject ta any additional restric#ions, limitations or conditians, or statutes, regulations or any other]aws, whether#ederal or those ofithe State af Ga(ifomia, or of any agency, department, or any political subdivisian of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner. 2} Trans#ers Grantee may not transfer or assign by subcantract or novation, or by any other means, the rights, duties, or performance of this Rgreemenf or"any part thereof, except as allawed within Exhibit D:12. (Special Conditions-Grantees/Sub Grantee) or with the prior written approval of GaI iCH and a formal amendmer�t to this Agreement to affect such subcontract or navation. 3) Grantee's Application for �unds Grantee submitted a standardiZed budget to CaI ICH as part of their applicatian for the Pragram. Grantee warrants that all information, facts, assertions and representatians cantained in the application and approved modificafions and additions thereto are true, correct, and compiete#o the best af Grantee's knowledge. In the event that any �.��� le°iiti�l F-f�re" ,� sp City of Redding 23-ERF-3-L-Q0008 Page 13 af 23 part of the application and any appraved modification and addition thereto is untrue, incorrect, incompiete,or misleading in such a manner that would substantially affect CaI ICH approval; disbursernent, or manitoring af the funding and the grants or activities governed by this Agreement, then Ca11CH may declare a breach af this Rgreernent and take such action or pursue such remedies as are legally available. 4) Reporting, Evaluatian;�and Audits a) Reparting Requirements i. Timing and Format of Reports. Grantee is required to pravide Gal ICH or its agents with all data and outcomes that may inform an assessment of the funded praposal. Grantees shall report quarterly and have one Final Work Product submitted priorto this Agreement's termination. The quarterly reparts shall'be su6mitted an a template to be provided by Cal ICN at least 90 days prior to the first reporting deadline. CaI lCH may request interim reports as needed and will provide no Iess than 30 days' notice to Grantees. ii. Required Data Grantees will be required to provide: * Outreach and service path data at the anonymiz�d, individual level; � Gurrent housing status ofpersons served in the aggregate; * Status of funding as present�d in the CaI ICH approved, standardized budget; and * Continued confirmation that projects receiving ERF funds are pop�alated timely into HMIS and use Cat ICH supplied funding codes. Cal !CH's discretion in identifying which inforrnation shall be included in these reports is final. Grantees shall also report information in the fiorm and manner required by Cal ICH. Faiiure to comply will be considered a breach. Pursuant to HSC Section 5Q25A�, grantees shall provide data elements, including, but not limited ta; heaith information; in a manner cansistentwith state and fedaral law, to their locai Homeless Management lnformation " System for tracking in the statewide Homeless Data Integration System. Pursuant'to HSC Section 50254(b)(3), Grantees shall report indiuidual, client-level data for persans served by grant funding to the cauncil, in additian to any data reparted thraugh local Horneless Management - ..,.,�.-�m..-� �Pll�i�� ��fP ,�, �'7 City af Redding 23-ERF 3-L-00008 Page 14 of 23 Information System, as required by the council for the purposes of research and evaivatian af grant perfo�mance, service pathways, and autcames for people served. Grantees shali camply with the data entry requirements of AB 977, iocated at Weifare and Institutions Code section 8256(d}. iii. Cal ICH usage of Reports Pursuant to NSC Section 50254(b)(4), Council staff may use information reported directly from grantees and through statewide Nomeless Data (ntegration System for the purposes of research and evaluation af grant performance, service pathways, and outcomes for people served. iv. Failure to Report If the Grantee fails ta provide any such report, CaI IGH may recapture any portion of the amaunt authorized by this Agreement with a 14-day written notification. b) Evaivation i. At Cal ICH's discretion, Grantees shallparticipate in a program evaluation regarding their implementation of ERF awards. Ta support this effort, Cal iCH will contract a third party to complete the evaluation. ii. Grantees are expected ta be close pa�tners with Cal tCN for this program evaluation and for all evaluative aspects of this Program. This means timely and accurate reporting, candid communicatian af success or challenges, and availability of persons; information,;or materiais: Mc�re specifically, Grantees must cooperate with Cal ICH or its designee as reasonably required to implement an evaluation plan. This includes providing or facilitating the collection of data and materials as reasonably requested by Cal ICH or its d�signee. iii, Far the purpose of evaluatian, Cal ICH or its designee may visit sites related to the project and film, tap�, photograph, interview, and oth�rwis� document G'rantee°s operations during normal business hours and with reasonable (r�itial Mer� ,��� City af Redding 23-ERF-3-L-00008 Page 15 of 23 advance notice. CaI ICH will comply with Grantee's site visit terms during any site visits. iv. Grantees should maintain active data, dacurnents, and filings in anticipation of this evaivation. Specia(care shauld be taken to arganize and preserve internal work products that guided implementatian by the Grantee or subgrantee. v. Grantees sF�all notify Cal ICH and pravide copies of any reports or findings if Grantee canducts ar commissians any third-party research or evalaation regarding their funded project. vi. AII terms and conditions that apply to reporting similarly apply to evaluation. c) Auditing � Cal ICH reserves the right ta perform or cause to be performed a financial audit. At CaI IGH request, the Grantee shall pravide, at its own'expense, a financial audit prepar�d by a certifi�d public aceountant. Shauld an audit be required, the Grantee shaA adhere ta the fiollowing canditians: i) The audif shall be perfarmed by an independent certified publicaccountant. ii) The Grante� shall notify CaI ICH c�f the auditQr's name and address immediately after the selection has been made. The contract for the audit shall aliaw access by CaI ICN to the independent auditor's working papers. iii) The Grantee is responsible for the completion of audits and all costs of - preparing audits. iv) If there are audit findings, the Grantee must submit a detailed response acceptable ta Cal ICH for each audit finding within 9Q days from the date of the audit finding report. 5} ,Inspectian andRetention af Records a) Record lnspection Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertainin�to perfarmance under this Agreement. The Grantee agrees to provide Ca11CN, or its designee, with any relevant information requested. The Grantee agr�es ta give Caf ICN or its designee access to its premises, upon reasonable notice and during normal business hours, far the purpose of intetviewing emplayees wha might reasonably �rave infarmatian related to such records, and of inspecting and copying such Irt�ti�l H�r ss Gity afi Redding 23-ERF-3-L-0OOQ8 page 16 af 23 books, records, accounts, and other materials that may be relevant tQ an investigation of compliance with the ERF laws; Gal tCH guidance or directives, ar�d this Rgreement. b} Record Retention The Grantee further agr�es to retain all records described in subparagraph A for a minimum period of five(5)years aft�r the termination of this Agreement. If any (itigation, claim, negotiation, audit, monitoring, inspectian, or other actior� has been cammenced before the expiration of the required record retention periad, all records must be retained until completion of the action and resolution of aCl issues which arise from it, c) Public Records Act The grantees' application, this contract, and other docurnents related to the grant are considered public records, which are available for public viewing pursuant ta the Califamia Public Records Rct. 6) Breach and Remedies a) Breach af Agreement Breach of this Rgreement includes, but is not limited ta, the following events: i. Grantee's failure to comply with the terms or conditions of tnis Agreement. ii: Use of, or permitting the use of, Program funds pravided under this Agreement for any ineligible activities. iii. Any failure ta comply with the deadlines set forth in this Agreement. b) Remedies for Breach of Agreement In addition to any other remedies that may be available to CaI ICH in law or equity for breach af this Agreement, GaI ICH may, in a form and manner determined by CaI ICH: i. Conduct a program monitoring which will include a corrective action plan {CAP) with findings, remedies, and timelines for resolving th�findings. ii. Bar the Grantee from applying for future ERF funds; fniti�! Her� �s�a City of Redding 23-ERF-3-L=00Q08 Page 17 of 23 iii. Revoke any otner existir�g ERF awartl{s)to the Grantee; iv. Require the return of any unexpended ERF funds disbursed under this Agreement; v. Require repayment af ERF funds disbursed and expended under this Agreement; vi. Require the immediate return to Cal ICH af all funds derived from the use af ERF vii. Seek, in a court of competent jurisdiction, an order for specific perfarmance of the defaulted obligatian or participation in the t�chnical assistance in accordance with ERF requirements. c) All remedies available to Cal IGH are cumulative and not exclusive. d) Cal ICN may give written natice ta the Grantee to cure the breach ar violatian within a periad of not less thar► 14 days. 7) ;Waivers No waiver of any breach of this Agreemer�t shall be F�eld to be a waiuer of any priar or subsequent breach. The fail�re of GaI ICH to enfarce at any time the provisians of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of thisAgceement or the right of CaI ICH ta enforce these provisions. 8) Nondiscrimination During the performance of this Agreemen#, Grantee and its subrecipients shall not unlawfully discriminat�, harass, or allaw harassment against any employee or applicant for employm�nt because of sex{gender), sexual orientation, gender identity, gender expression, race, colar,ancestry, refigion, creed, national origin (including language use restriction), pregnancy, physical disability (including N1V and RIDS), mental disability, medical conditior� (caneer/genetic characteristics), age (over 40}, genetic information, marital status, military and veteran status, deniaf of medical and family care leave or pregnancy disability leave, or any ather characteristic protected by state or federal Iaw. Grantees and Sub grantees shall �nsure that the evaluatian and treatment af their empbyees and applicants for employment are free from such discrimir�ation and harassment: Grantee and its subrecipients shall comply with the provisions of California's laws against discriminatory practices relating ta specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, Section 1290Q et seq;); the regulatians Initiai Here �s5 City of Redding 23-ERF-3-L-00Q08 Page 18 of 23 pramulgated thereunder (Cal. Cade Regs., tit. 2, Section 11000 et seq.); and the provisions of Article 9:5, Chapter 1, Part 1; Division 3, Title 2 af the Government Code (Gov. Code, Section 11135 = 11139.5}. Grantee and its subrecipients shall give written notice af their obligations under this clause to labor organizations with which they have a coliective bargaining or other agreement. 9) Conflict of lnterest All Grantees are subject to state and federal conflict of interest laws. Failure to camply with these laws, including business and financial disclosure pravisions,will result in the application being rejected and any subsequent contract being declared void. Qther legal action may also b� taken.Additional applicable statut�s include, but are not limited to, Gavernment Code Sectian 1D90 and Public Contract Code Sections 1 Q410 and 10411. a) Curr�nt State Employ�es: No State officer or'employe� shall engage in any emplayment, activity, or enterprise from which the officer or employee receives compensation ar has a financial interest, ar�d which is sponsared or funded by any Stat� ag�ncy, unless the employment, activity, or enterprise is required as a condition af regular State employment. Na State officer or employee shall contract'on his or her own behalf as an independent Grantee with any State agency to pravide goads or services. b) Former State Employees: For the two-year periad from the date he or she left State employment, no former State officer or employee may enter inta a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements; ar any part of the decisian-making process relevant to the contract while �mployed in any capacity by<any State agency. For the twelve- month period fram the date he ar she Ieft State employment, no farmer State afficer or employee may enter into a cantract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as th� propased contract within#he lwelve-month period prior ta his or her leaving State service. c} Employees of the Grantee: Employees of the Grantee shall comply wifih all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest pravisions of the PaliticaLReform Act of 1974 {Gov: Code, Section 81000 et seq.). d) Representatives af a County: A representative of a county serving on a board, cammittee, or body with the primary purpose af administering funds or making funding recommendatinns for applieations pursuant to this chapter shall have na financial interest in any contracf, pragram, or project voted on by the board, committee, arbody on the basis ofthe receipt of compensatianfor holding public office or pubfic employment as a representative of the county. Initia! P-9ere � s� City of Redding 23-ERF-3-L-00Q08 Page 19 af 23 �0) Qruq-Free Workplace Certification Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws af State of Califarnia, that it and its subrecipients wi11 comply with the requirements of the Qrug-Free Workplace Act of 1990 {Gov. Code, Sectian 8350 et seq:) and have ar will provide a drag-free workplace;by taking the following actians: Publish a sfatement notifying employees and subrecipients that unlawful manufacture distribution, dispensatian, possession, or use of a controlletl substance is prahibited and specifying actio�s to be taken against emplayees, Grantees, ar subrecipier�ts for violations, as required by Government Code Sectian 8355, subdivision (a){1}� a} Establish a Drug-Free Awareness Program,as required by Government Code Section 8355, subdivision (a){2} to inform emplayees, Grantees, or subrecipiants abaut all of the fallowing: i. The dangers af drug abuse in the workplace; ii. Grantee's policy of maintaining a drug-free workplace; iii. Any available counseling, rehabilitatian, and employee assistance program; and iv. Penalties that may be`impased upon employees, Grantees, and subrecipients for drug abuse violatians. b) Provide, as required by Government Code Section 8355, subdivision (a)(3}, that every employee andlor subrecipient that works under this Agreement: i. Will recaive a copy of Grantee's drug-free policy statement, and ii. Will agree ta abide by terms of Grantee's condition of employment or subcantract. 1�) rChild Support Compliance Act For any Contract Agreement in excess of$100,OOQ, the Grantee acknowledges in <accordance with Public Contract Code 7110, that: a) The Grantee recognizes the importance of child and family suppart obligations and shall fully comply with al1 applicable state and federal laws relating to child and family support enforcement, including, but not iimited to, disclosure of ��� Initial Ner� �7 City of Redding 23-ERF-3-L-00008 Page 20 of 23 informatiQn and compliance with eamings assignment arders, as provided in Chapter 8 (commencing with Section 5200} af Part 5 of Division 9 of the Family Code; and b) The Grantee, to the best of its knawledge is fully complying with the eamings assignment orders of all employees and is providing tt�e names of all new employees to the New Hire Registry maintained;by the California Employment Development Department. 12) Special Conditions —Grantees/Subgrantee The Grantee agrees to comply with all conditions af this Agreement incl�ding the Sp�cial Conditions set forth in Exhibit E.Th�se conditions shall be met#o the satisfaction af Gal ICH prior to disbursement of funds.The Grantee shall ensure that aII Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of ERF. failure ta camply with these conditians may result in termination of this Agreement. a} The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, ta i. Perform the work in accordance with Federal, State and Local housing and - building codes, as applicable. ii. Maintain atleast the minimum State-required worker's compensation for thase �mployees who will perform the work or any part of it: iii. Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any persfln, firm or corporation who may be injured ar damaged by th� Grantee or any Subgrantee in performing the Work or any part of it. iv. Agree to include and enforce all the terms af this Agreement in each subcontract: 13) Campliance with State and Federal Laws, Rules,,Guidelines and Requlationsr The Grantee agrees to comply with all state and federal laws, rules and regulations that p�rtain to construction, health and safety, labor, fair employment practices, environmental pratectian, equal opportunity, fair housing, and ali other matters applicable andbr related to the ERF program, the Grantee, its subrecipients, and all eligible activities. Grantee sl�all also be responsibie for obtaining any and ali permits, licenses, and approvals required for performing any activities under this Agreement, including Ir�itial Hefe� ��ss� City of Redding 23-ERF-3-L-00008 Page 21 of 23 those necessary to perform design, constructian, or operation and maintenance of the activities. Grantee shall be responsible fQr observing and complying with any applicable federal, state, and focal laws, rules or regulatians affecting any such work, specifically those including, but not limited to, enviranmental protection, - procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to Ca1 ICH upon request. 14} Inspectians aj Grantee shall inspect any worK performed hereunder to ensure that the work is being and has been performed in accardance with the applicable federal, state and/or local requirements, a�d this Agreement. b) Cal ICH reserves the right to inspect any work performed hereunder, including site visits, to ensure that the work is being and has been performed in accordance with the applicable federal, state and/ar lacal requirements, and this Rgreement. c) Grantee agrees to reguire that all work that is d�termined based on such inspections not to confarm to the appiicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15) Li#iqatian a) If any provision of this Agreement, or an underlying o6ligation, is held invalid by a courf of competent jurisdiction, such invalidity, at the sale discretian of Cal lCH,shall not affect any other provisians of this Agreem�nt and the remainder of this Agreement shall remain in full force and effecfi Therefore,th�provisions of this Rgreement are and shall be deemed severable. b) The Grantee shall notify Cal IGH immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement ar Ca1 (CN, and shall tak� such action with respect to the claim ar action as is cansistent with the ierms ofithis Agreement and the interests ofCal ICH. initial Her����,., ss City of Redding 23-ERF-3-�:-QOQ08 Page 22 of 23 Encampment Resolution Funding Program (ERF-3-L) Standard Agreement EXHIBIT E SPECIAL TERMS AND CONDITIUNS 1) All praceeds fram any ir�terest-bearing accounf�stabiished by the Grantee forthe deposit af funds,along with any interest-bearing accounts opened by subrecipients to the Grantee for the depasit of funds, must be used for eligible activities. Grantees must maintain recards of all expenditures of the proceeds from these interest- bearing accounts for five {5)years, Cal ICH reserves the right to perFarm or cause to be performed a financiai audit on the use of proceedsfrom interest bearing accounts. 2} Grantee shall utilize its lacal Homeless Management Information System (HMIS) to track ERF prajects, services, and clients served, Grantee will ensure that HMIS data are collected ir� accordance with applicable laws ar�d in sucf� a way as to identify individual projects, services; and clients that are supported by fiunding (e.g., by creating appropriate - ERF specific funding saurces and project codes in HMIS). 3) Grantee shall participate in and provide data elements, including, but not limited to, health information, in a mar�ner consistent with federal law, to fhe statewide Hometess Management Infarmation System (known as the Homeless Data Integration System or °HDIS"), in accordance with their existing Data Use Agreement entered into with the Cauncil, if ar�y, and as required by Health and Safety Code Section 50254. Any health informatian provided ta,or maintained within, the statewide Homeless Management Information System shall not be subject to public inspection or disclosure under th� Galifornia Pubiic Records Act (Chapter 3.5 (cammencing with Sectian 6250) of Division 7 of Title 1 af the Gavemment Code}: Far purposes af this paragraph;"health informatian" means "protectedhealth information,° as defined in Part 16Q.103 af Title 45 of the Code af Federal Regulations, and "medica! information,"as definetl in subdivision (j) of Section 56.05 af the Civil Cade. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclasure frequency. Additionally, the Council, at its discretian, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 4) Grantee agrees to accept technical assistance as directed 6y Ca1 IGH or by a contracted technical assistance provideracting on behalf of CaI ICH. Grantee will report to Cal iCH on programmatic changes the Grantee will;make as a resulf of the technical assistance and in support of th�ir grant goals. Ir�itial Ner� �o � City of Redding 23-ERF-3=L-0Q008 Page 23 of 23 5) Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities ta infarm and shape all levels of planning and implementatian,`including through opportunities to hire people with lived experience. 6) Cal ICH maintains sole authority to determine if a Grantee is aeting in compliance with the program objectives and may direct grantees to take specified actions or risk breach of this Agreement. Grantees will be provided reasonable notice and Cat ICH's discretian in making these determinations are absalute and final, Ir�iti�l H�re � � � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 21, 2023 FROM: Steve Bade, Assistant City ITEIVI NO. 9.2(a) Manager ***APPROVED BY*** n � t��� ; s' �r ]l�rl4!�C�?�§ rS' �P�it�,C�i ��t t� ��f��j,���* sbade@cityofredding.org btippin@cityofredding.org SUBJECT: 9.2(a)--Appropriate Encampment Resolution Funding (ERF) 3-L Award Recommendation Authorize and approve the following actions: (1) Adopt Resolution approving and adopting the 23rd Amendment to City Budget Resolution No. 2023-060 appropriating $8,354,960 of Encampment Resolution Funding Lookback Disbursement Round 3 (ERF-3-L) funds and adding a full-time, Housing Specialist UII position to the Housing Division; (2) Authorize the City Manager to negotiate a Development Funding Agreement with the Good News Rescue Mission for maintenance improvements in an amount not to exceed $500,000; (3) Direct staff to prepare a reques� for proposals for eligible scope of work items as identified on the attached Grant Expenditure Summary which includes housing case managers; interim housing/motel room partnerships; day resource center purchase; and day resource center director and case manager; and prioritize the release of each request for proposal; and (4) Determine that allocating grant funding is not considered a project under the California Environmental Quality Act. Fiscal Impact The Encampment Resolutian Lookback Disbursement Funding (ERF-3-L) provides $8,354,955 in grant funds to the City of Redding (City) as detailed in the California Department General Services — Business, Consumer Services and Housing Agency (BCSH) Standard Agreement. Administration and activity delivery eosts of $473,455 wi11 assist in funding associated staff contract administration costs and an additional staff person. There is no impact to the General Fund, and the ERF-3-L grant does not require matching funds. P�cket Pg. �174 Report to Redding City Council November 15,2023 Re: 9.2(a)--Appropriate Encampment Resolution Funding (ERF-3-L)Award Page 2 Alternative Action The City Council (Council) could choose not to give staff direction to prepare Request for Proposals (RFPs) and staff would work within the Standard Agreement and funding guidelines to implement the ERF-3-L funds. Or, Council could provide alternate direction to staff. If Council redirects funds within categories or changes a category, ERF-3-L funds may be lost or reduced by the BCSI-I�. Ba ckgro u n d/f1 n alysis On February 21, 2023, Council authorized and approved Housing Division staff to submit a grant application through the BCSH for the ERF-3-L Program. The City's initial application was denied. However, staff revised the application with a focus on a cohesive project that provided support services to specific encampments connected to a day resource center and was awarded $8,354,955 in ERF-3-L grant funds. On September 21, 2023, a Standard Agreement detailing the budget, scope of work, and terms and conditions of the funding was executed. The ERF-3-L grant's intent is to provide outreach, supportive services and connection to shelter for those living in the Linden/Mercy Canyon, Progress/Technology Way Encampments (Encampments) or the Good News Rescue Mission area. As proposed in the grant application, the City's primary means of providing outreach and services is through the Crisis Intervention Response Team (CIRT) officers, coupled with housing case manager services. The case managers will assist CIRT in their efforts and provide more intensive services by connecting unsheltered persons to shelter and housing options along with other community resources such as employment options, public benefits, medical or dental care or drug and alcohol abuse rehabilitation. In addition, the grant will fund sanitation support for the encampments and case managers with housing placement support assistance that includes: deposits, application fees, and furnishings for no more than 50 people. ERF-3-L funding also specifically provides for maintenance improvements to the Good News Rescue Mission (GNRM). These maintenance needs include a new roof, kitchen upgrade and remodel, laundry and privacy screening improvements, if the budget allows. The City Manager and staff will work with the GNRM to determine the full scope of the maintenance improvements and will negotiate a development funding agreement to set forth the terms and conditions of the grant funding and GNRM project. Lastly, the ERF-3-L award includes funding for specific categories that include: interim housing/motel room partnerships; day resource center purchase and rehabilitation; and a day resource center director and case manager to support the center for the first three years of operation. At the Council's discretion, each one of these categories can be the subject of a request for proposal that can be drafted by staff and reviewed and approved by the Council and/or the City Manager—ERF-3-L funding allows either path for selection. Over the last year, the City has strived to provide leadership surrounding the unsheltered crisis in our community. As such, staff has diligiently competed for grants to help the community assist this vulnerable population, but with more grants, comes more workload and responsibility. The Housing Division's goal is to continue its level of service to the community while also providing F'acket Pg. 175 Report to Redding City Council November 15,2023 Re: 9.2(a)--Appropriate Encampment Resolution Funding (ERF-3-L)Award Page 3 succession planning for three possible staff retirements within the next two years. As such, additional staff is needed to support the I�ousing Division's projects, programs, and goals. Staff requests the addition of one, full-time Housing Specialist position to assist with the day-to-day administration of the Encampment grant award. With the addition of this position, the Housing Division will have 20 positions, consisting of 19.5 full-time and one 1/z time employees. Environmental Review This is not a project as defined under California Environmental Quality Act, and no further action is required. A National Environmental Policy Act review is not necessary as these are State of California and not Federal funds. Council PrioNity/City NfanageN Goals • Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Government of the 21St Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Budget Resolution ^Grant Expenditure Summary Standard Agreement(C-10048) Packet Pg. �1'i6 Resolution No. 2023 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 23''a AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $8,354,960 FOR ENCAMPMENT RESOLUTION FUNDiNG LOOKBACK DISBURSEMENT ROUND 3 FUNDS INCLUDING A FULL-TIME HOUSING SPECIALIST IIII FOR FISCAL YEAR 2023-24. BE�T RESOL VED BY?'HE CITY COUNCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby ainended as follows: FUND DIVISION DESCRIPTION INCREASE DECREASE 19l 9191 State&Local Housing and $8,354,960 Community Development 191 9151 Housing&Community $0 Development THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Increase(Decrease)Revenue 191-9191-3622901-00000 State Grant Operating-Com Deve1 $ 8,354,960 Increase(Decrease)Expenditures 191-9191-6410604-00000 Encampment Grant ERF 3-L $ 8,354,960 191-9151-4900111-00000 Full Time Regular 35,240 191-9151-4900171-00000 Worker's Comp 1,240 191-9151-4900173-00000 Group Insurance 9,570 191-9151-4900175-00000 Retirement Program-PERS 10,630 191-9151-490017'7-00000 Medicare 510 191-9151-4901885-00000 Cross Charge to State&Local HCD $ (57,190) Total $ �,354,960 $ 8,354,960 PERSONNEL FY 2023-24 I�ousing Specialist I/II 1 FTE THAT the purpose is to appropriate $8,354,960 for Encampment Resolution Funding Lookback Disbursement Round 3 funds including a Fu11-Time Housing Specialist UII for fiscal year 2023- 24. I HEREBY CERTIFY that the foregoin�Resolution was introduced at a regular meetin� of the City Council of the City of Redding on the 21st day of November, 2023 and was duly adopted at said meeting by the following vote: Al'ES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: MICHAEL DACQUISTO, Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTOP, City Clerk BARRY E. DeWALT, City Attorney ERF 3-L Grant Expenditure Summary Focus: Linden/Mercy Canyon and Progress/Technology Way Encampments Amount Purpose Notes $840,000 CIRT Officers 1.6 FTE-$175k/yr-36 months $540,000 Case Managers 2 FTE-$90k/yr-36 months-To work alongside CIRT-Housing Case Managers $67,500 Street Outreach Supplies CIRT/Case Managers-purchases of hygeine,food,supplies, narcan $300,000 Sanitation Support Portable toilets, hand washing stations,dumpsters for 2 sites-30 months Use by Case Managers to help get people into housing: deposits,application fees,furnishings,etc $150,000 Housing Supports for up to 50 people $1,764,000 Interim Housing/Motel Rooms 35 rooms for 70 people x$1400Jroom-36 months $3,000,000 Day Resource Center Purchase, Rehab,startup operation costs $450,000 Director- Day Resource Center 1 FTE 36 months $270,000 Case Manager- Day Resource Center 1 FTE 36 months $500,000 Good News Rescue Mission Rehab Remodel/rehab current shelter such as roof, kitchen, laundry, privacy screening $473,455 City of Redding Staffing and overhead costs $8,354,955 Deadlines: 6/30/25-50%expended/100%obligated; 6/30/26- 100%expended v u� ��" � �� C a Ol � p � v � ti0 ci' � N a � ( .�Q . � � . ..� � �� � .a� ' y .. . �,.. ...:: .,�.. �: m � F 'st € � � _ � Q �n V � CV � v W � £ f �` ,^ 4..`' ( � 3� �.�.� p xu oj b�E�. _�. . � `^� ti �'� ',�. 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Recommendation Approve and authorize the following actions concerning the Encampment Resolution Funding Lookback Disbursement 3-L Program: (1) Authorize the City Manager, or designee, to appropriate $30,000 for intermittent motel stays that assist the Crisis Intervention Response Team; (2) Au�horize the City Manager, or designee,to appropriate up to $�25,000 to No Boundaries Transitional Housing, Inc.; and autharize the City Manager, or designee, to negotiate and execute a funding agreement through June 2025; {3) Authorize the City Manager, or designee, to appropriate $45,000 to support the Good News Rescue Mission's temporaty day resource center; (4) Receive results from a case mana�ement survey completed by local community organizations; and direct staff to prepare and publish a Request for Proposals far case management services that assist the Crisis Intervention Response Team; (5) Authorize �he City Manager, or designee, to apply for grant funds from the Encampment Resolution Funding Round 3, Rolling Application; and (6) Find that appropriating grant funds is not considered a project under the California Environmental Quality Act Guidelines. Fiscal Impact The Encampment Resolution Laokback Disbursement Funding (ERF-3-L) provides $8,354,955 in grant funds to the City of Redding (City) as detailed in the California Department General Services—Business, Consumer Services and Housing Agency(BCSH) Standard Agreement. Any future funds received from the Encampment Resolution Funding Program Round 3, Rolling Application(ERF-3-R) are also grant funds and do not require matching funds. There is no impact to the General Fund. Report to Redding City Council March 28,2024 Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF)3-L Award Page 2 Alte�native Action The City Council(Council) could choose not to provide approval of the appropriation requests or provide staff alternate direction. Any alternative direction with regard to funding allocations would require Council and BCSH approval, and may result in ERF-3-L funds being lost or reduced by the BCSF�. BackgNound/Analysis On February 21, 2023, Council authorized and approved staff to submit a grant application through the BCSH for the ERF-3-L Program. On September 21, 2023, a Standard Agreement detailing the budget, scope of work, and terms and conditions of the $8,354,955 funding award was executed. The ERF-3-L grant's intent is to provide outreach, supportive services and connection to shelter for those living in the Linden/Mercy Canyon, Progress/Technology Way Encampments (Enca�npments). On November 21, 2023, Council approved the appropriation of the grant award and provided direction on various line iteins of the ERF 3-L budget that included: Crisis Intervention Response Team (CIRT) officers; case managers; street outreach; housing; day resource center; Good News Rescue Mission rehabilitation project; and City staff costs. Of those categories, staff was directed to research housing case management and motel purchases and return to the Council with additional information. �Iousing staff conducted a case manageinent survey, with the results attached, to detennine the capacity of case management organizations to assist persons residing in encampments. The survey was sent out to the NorCal Continuum of Care— Shasta Advisory Board. Responses were received from nine organizations. Four organizations indicated they do not provide services to persons living in encampments. Three of the nine serve special populations. One organization noted they have a waitlist of over 100 people waiting for case management services. Others note that they do not keep a waitlist, but use Coordinated Entry for any new openings in their programs. Of the nine, two stated they have capacity to provide case management for encampments, and two others indicated no capacity, but were willing to expand. Based on information received from the survey, staff recommends releasing a request for proposals far case management services to assist CIRT with meeting its goals of serving 200 homeless persons, including transitioning 90 persons into emergency shelter and 50 persons into permanent housing by March 2027. With regard to motel purchases, staff communicated with three motel owners who expressed interest in selling their motels. A11 respondents favored a fu11 cash sale over possibie owner-wil]- carry scenarios. Staff believes that although purchasing a motel is a better long-term goal, funding shelter rooms right now is the best choice, at least until capital can be raised to purchase a motel outright. As a way to obtain additional funding for a motel purchase, staff intends to pursue ERF-3-R funds through the current notice of funding availability application due April 30, 2024. In the meantime, staff recommends utilizing $755,000 of the $1,764,000 in ERF-3-L Interim Housing line item funds, to partially fund CIRT's intermittent motel stays for specific encampment residents in emergency situations ($30,000), as well as to provide $725,000 of funding toward the No Boundaries project through June 2025. Currently the No Boundaries Report to Redding City Council March 28,2024 Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF)3-L Award Page 3 subsidy provides funding for approximately 66 rooms through June 2024. If Council approves the $725,000 funding request, the funding will allow approximately 40 rooms to be occupied from June 2024 through June 2025 for ERF-3-L participants. Funding these projects will assist staff to meet the metrics for the grant; specifically, to provide 90 people with emergency shelter rooms. In November 2023, the Good News Rescue Mission (GNRM) requested $15�,000 to fund two case inanagers to support a temporary Day Resource Center in the GNRM's current chapel/cafeteria building. Council funded $112,000 of the request through the Housing and �Iomelessness Incentive Program (HHIP). Staff is requesting that the $45,000 difference between the cost of the project and the appropriated HHIP funds be funded with ERF-3-L funds re-directed from the ERF-3-L Sanitation Support line item approved at the Decelnber 19, 2023 Council meeting. The appropriation of the ERF-3-L funds will fu11y support the GNRM's total temporary Day Resource Center request. EnviNonmental Review This is not a project as defined under California Environmental Quality Act, and no further action is required. CounciZ Pr�ior�ity/City Manage� Goals • Government of the 21s� Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." • Public Safety— "Work to improve all aspects of public safety to help people feel secure and safe where they 1ive, work, and play in the City of Redding." Attachments ^Case Management Survey Results ERF 3-L Case Management Survey Results Housing staff sent a survey link to the NorCal CoC Shasta Advisory Board (consisting of 30+ local agencies) inquiring about homeless case management services. Responses were received from nine organizations. FaithWorks Community Coalition Inc. Ready for life Host Homes (serving youth) Hill Country Community Clinic Shasta Community Health Center �utheran Social Services Shasta County HHSA Nation's Finest (serving Veterans) Shasta Thrive One Safe Place (serving domestic violence victims) Does your organization employ case managers and/or social workers whose main job is to serve people who are homeless? � __ __ s s ; � a 4 3 2 2 1 0 No Yes Of those who said yes, how many of this staff do you have and what is the ratio of staff to clients? FaithWorks Community Coalition 1NC* 4 �.: 15 tc�2i� Hill Country Community Clinic 15 1:25 Lutheran Saci�I 5ervices � it�Shast� C4unty and 1 fc�r 5iskiyc�u ' ACTS 1:14, HHIP 1:�t�, �c�unty CA�-AIM 1:8t1 up t�8� Nation's Finest* 7 1:15 �, must haue some type crf One'Safe Pfac� (USP} , , , , ' 1:15 vic#imrza#ion tt� recetue serv�ces. Ready for Life Host Homes 1 1:10 Shasta Cornmunity Healt�r �� ', ' it can depend but fc�r the most part Center�` 1:25 Shasta County* HNSA 10 1:23 *These four currently provide services to people in encampments Do you have a waiting list for services? If yes, how many are on your waiting list? �aithWc�rks Ct�mmunity No We use Caardinated Entry Cc�alitian fin�, Hill Country Community Clinic yes 100 plus Lutheran Soci�l Seruiees Y�s ', 10 Nation's Finest No N/A None, mc��t ser�rices are specific tc�drop in and Une'Safe Place(C�SP} Nc� auailability.Transitional l�ousing may ha�re a w�itlist fcrr units when fully'buift c�ut. Ready for Life Host Homes Yes Varies, usually 10-15 youth at a time �hasta Community Nealth Nc� NjA Center Shasta County HNSA No We utilize HMIS when we have availability within a program. Would you have capacity to provide two full-time case managers to work in encampments? Other Comments: Fa'rthWc�rks W�do nc�t haue the capa�ity tn pravide 2 full time CM at this time but wc�uld Cc�mrnunity Na Coal'ition INC cc�nsider expanding. ! We have 15 full-time cm/sw positions and 7 open because of the challenges that Hill Country are present when working in this field. That includes homeless and housed. It a Community Clinic N� hard job with not enough training or resources to help everyone. Mainly housing inventory and long-term case management. �uther�n Sr�cial Nc� Na Cc�mrnents Ser�ices Regarding the last question,we plan to have more direct presence in the Nation's Finest No homeless encampments but that would be part of an outreach specialist's role here and not a full time presence. One'Safe Place No No Carnments (tJSP) Ready for Life Host Encampment outreach is not something we currently do; but not something we Homes No are against exploring in the future-especially to identify and connect with homeless youth. Shasta Ct�mmunity Yes Wauld there be funding a�ailable to suppt�rt the CM? ' Health Center Shasta County HHSA Yes No Comments Housing staff are recommending that we release a Request for Proposals(RFP)for organizations interested in expanding into this area of homeless services. The need to add two case managers is essential to meet our goals for the grant: Serve 200 people over the three-year period, with 90 transitioning into emergency shelter and 50 transitioning into permanent housing.