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Home My WebLink About _ 4.11(h)--Maintenance Agreement with Caltrans � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 5, 2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(h) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr 1C�f2�r'2t}`?� r5�' �p�i��,C�i �r� �, ItJ�'3C��'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(h)--Approve Maintenance Agreement with California Department of Transportation for California Street Bikeway Project and Authorize the City 1Vlanager to Execute Agreement. Recommendation Authorize and approve the following actions related to the City of Redding California Street Bikeway Project: (1) Approve Maintenance Agreement with the California Department of Transportation; and (2) Authorize the City Manager, or designee, to execute the Maintenance Agreement and any future amendments. Fiscal Impact The California Street Bikeway Project (Project) is a $4.53 million project funded through a combination of funds from the City of Redding (City) and the California Department of Transportation(Caltrans). This Project Specific Maintenance Agreement (Maintenance Agreement) obligates the City to accept operational and maintenance responsibilities for the location and improvements indicated within the proposed maintenance agreement. Maintenance responsibility wi11 commence following construction of the proposed bikeway improvements. These planned maintenance obligations are estimated to be less than$5,000 per year and will be funded by the Public Works' Streets Division Maintenance fund. Alternative Action The City Council (Council) may chaase not to approve the maintenance agreement or authorize the City Manager to sign the agreement with Caltrans. In such case, the Council could provide staff with an alternate direction. Without this agreement, Caltrans wi11 not issue an encroachment permit to the City for the project, and the contractor will not be able to begin construction in the Caltrans right-of-way until a maintenance agreement is executed. This would also jeopardize California Department of Housing and Community Development's Affordable I-Iousing and Sustainable Communities Program grant funding for the project. Report to Redding City Council October 30,2024 Re: 4.12(h)--Maintenance Agreement with Caltrans Page 2 Background/flnalysis A maintenance agreement establishes a generalized plan for the location of shared improvements in the Caltrans right-of-way and outlines the general responsibilities for right-of-way acquisition, construction, and maintenance of completed facilities. This maintenance agreement wi11 incorporate improvements to be constructed with the project. The project proposes to construct a separated two-way bikeway, also referred to as a cycletrack, on California Street from Yuba Street to Division Street. The project scope of work includes constructing curbs, curb ramps, asphalt concrete paving, intersection signal installations, storm drainage improvements, pavement markings, and other miscellaneous items of work. The City will need a Caltrans encroachment permit to complete the work in the state right-of-way on California Street from Yuba Street to Tehama Street. Caltrans will not issue an encroachment permit for the project until a maintenance agreement is executed. The limits of the agreement and the generalized plan are shown on the attached maintenance agreement Exhibit A. On June 18, 2024, the Council authorized a Cooperative Agreement with Caltrans approving its contribution to the funding for the project. The maintenance agreement is approved as to form by the City Attorney and will be executed by Caltrans following the City's approval. Envi�onmental Review This action is not a project as defined by the California Environmental Quality Act, and no action is required. Council PrioNity/City ManageN Goals • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." • Public Safety— "Work to improve all aspects of public safety to help people feel secure and safe where they live, work and play in the City of Redding." Attachments ^Location Map Draft Maintenance Agreement Previous Staff Report PROJECT LIMITS �-y-� � �� T � � � N� �UR��P�p,Y � v� � N S� a o��`S�O � ��m �m� �N� SNPg'CPS'C < -v m a MPs"� ,�ENP � 6V��S O �� G� � 2 O� � � N� g�j��S� �UgP g'f �,VgP 91 C> r T RS � 2 P4PGE v �O N� R �Q � vm v��m a m� N'� �� N / \ �oF R��o� CITY OF REDDING CALIFORNIA STREET 2 PUB�IC WORKS BIKEWAY PROJECT ti c� o . : ri � �.��Fo��,�`� DEPARTMENT �OCATION MAP September�U, �U24 Maintenance Agreement Number f�� PROJECT SPECIFIC MAINTENANCE AGREEMENT WITH CITY OF REDDING THIS AGREEMENT is made effective this �th day of ,��;��, 2024, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE" and the City of Redding; hereinafter referred to as "CITY"; r��d coilectively referred to as "PARTIES". �" SECTION I RECITALS � 1 . Cooperative Agreement Number T�� was executed between �ITY and STATE on ��a��r�� C�e��, 2024 to construct a Cycle Track on State Rou )� 273, hereinafter referred to as "PROJECT", and 2. In accordance with said agreement, it was agreed �,�TIES that prior to or upon PROJECT completion, �ITY and STATE wiil enter in Maintenance Agreement, and �� 3. The PARTIES hereto mutually desire to ide � ' he maintenance responsibilities of �ITY' for the improvements of PROJECT "��tructed within the STATE right of way under the Encroachment Permit Nu r ��, and � 4. There is an existing Delegated ' nance Agreement with CI7Y dated October 7th, 1983. This Agreement • °° '� meant to replace or supersede the eariier agreement. �� NOW THEREFORE, IT IS A E AS FOL�OWS: "°�� S ECTI O N I I AGREEMENT �� 1 . Exhibifi sists of plan drawings, and Exhibifis B, C and D delineate and describe the ar ithin STATE right of way which are the responsibility of the CITY to maintain �� in o�dance with this Agreement. re is mutual agreement on a change in the maintenance responsibilities etween PARTIES, the PARTIES can revise the Exhibit A, B, C, or D by a mutval written execution of the exhibit. 3. CITY must obtain the necessary Encroachment Permits from STATE's District 2 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit wiil be issued at no cost to C[TY. 1 September�U, �U24 Maintenance Agreement Number f�� 4. BICYC�E PATHS, LANES, AND CYCLE TRACKS constructed as permitted encroachments within STATE's right of way, CiTY is solely responsible for all permitted improvements, inciuding but not limited to the delineation, fencing, guard railing, drainage facilities, slope and structural adeqvacy. GITY will maintain, at C1TY p Y Y g J h�e ex ense, a safe facilit for bic cle travel alon the entire len th of t path/lane/cycle track by providing sweeping and debris removal when ne ; and all signing and striping, and pavement markings reqvired for the dir ' n and operation of that non-motorized facility. �� 5. �EGAL RE�ATIONS AND RESPONSIBILITIES 5.1 . Nothing within the provisions of this Agreement is intend � create duties or obiigations to or rights in third parties not parties to thi ement or to affect the legal liability of a PARTY to the Agreement by im i any standard of care with respect to the operation and maintenanc ATE highways and local facilities different from the standard of care imp� by law. 5.2. Neither C1TY nor any officer or employe eof is responsible for any injury, damage or liability occurring by reason ��ything done or omitted to be done by, under or in connection with any �� uthority orjurisdiction conferred upon STATE under this Agreement. It is stood and agreed that STATE shali fully defend, indemnify and save har CITY and all of their officers and employees from all ciaims, svits or action , f ery name, kind and description brought forth under, including, but not li ' to, tortiovs, contractual, inverse condemnation or other theories or asser ' of liability occurring by reason of anything done or omitted to be done b under this Agreement. 5.3. Neither STATE n y officer or employee thereof is responsible for any injury, damage or li occurring by reason of anything done or omitted to be done by �iTY un ��o'��n connection with any work, authority or jurisdiction conferred upon �ITY' ,�ler this Agreement. It is understood and agreed that CITY shall fully defen , emnify and save harmless STATE and all of its officers and employees fro � laims, svits or actions of every name, kind and description brought forth u , ,�including but not limited to, tortious, contractuai, inverse condemnation er theories or assertions of liability occurring by reason of anything done or itted to be done by CITY under this Agreement. 6. REVAILING WAGES: 6.1 . �abor Code Compliance- If the work performed under this Agreement is done under contract and falis within the Labor Code section 1720(a)(1) definition of a "pubiic works"in that it is construction, alteration, demolition, installation, or repair; or maintenance work under �abor Code section 1771 . CiTY must conform to the 2 September�U, �U24 Maintenance Agreement Number f�� provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articies 1-7. CITY;'agrees to include prevailing wage requirements in its contracts for pubiic works. Work performed by C1TY'S; own forces is exempt from the Labor Code's Prevailing Wage reqvirements. 6.2. Requirements in Subcontracts - CITY shall require its contractors to 'n e prevailing wage requirements in all subcontracts when the work to be ' rrmed by the subcontractor under this Agreement is a "public works" as def' n �abor Code Section 1720(a)(1) and Labor Code Section 1771 . Sub racts shali inciude all prevailing wage reqvirements set forth in CITY"� con t . 7. INSURANCE � � 7.1 . SE�F-INSURED - CITY is self insured. CCTY agrees to deli � idence of self-insured coverage providing general liability insurance, c v e of bodily injury liability and property damage liability, naming STATE, it ' ers, agents and employees as the additional insured in an amount of$1 per occurrence and $2 million in aggregate and $5 million in excess. o rage shail be evidenced by a certification of self-insurance letter (" � �� of Seif-Insurance"), satisfactory to STATE, certifying that �fTY meets the rage requirements of this section. This �etter of Seif-Insurance shali also i �n y the PROJECT location as depicted in EXNIBIT A. CITY shall deliver to ST e�'Letter of Self-Insurance with a signed copy of this AGREEMENT. A copy e executed �etter of Self-Insurance shall be attached hereto and incor �'""° ��°" e as Exhibit B. 7.2. SELF-INSURED using C or - If the work performed under this AGREEMENT is o�ce, durn�� the o ofor(s), CITY shall require its contractor(s) to maintain in Y g this AGREEMENT, a policy of generai liability insurance, inciuding cov� of bodily injury liability and property damage liability, naming STATE, its off' r"�; agents and employees as the additional insured in an amount of $1 mili' „ er occurrence and $2 million in aggregate and $5 million in excess. Cover hali be evidenced by a certificate of insurance in a form satisfactory to t ATE that shail be delivered to the STATE with a signed copy of this A ent. 8. NATION - This A reement ma be terminated b mutual written consent b g Y Y Y IES or by STATE for cause., CITY's failure to comply with the provisions of this ,�,greement may be grounds for a Notice of Termination by STATE. 9. TERM OF AGREEMENT-This Agreement shall become effective on the date first shown on its face sheet and shali remain in fuil force and effect untii amended or terminated as set forth in Article 13 above. 3 September�U, �U24 Maintenance Agreement Number f�� PARTIES are empowered by Streets and Highways Code Section 1 14 and 130 to enter into this Agreement and have delegated to the undersigned the avthority to execute this Agreement on behalf of the respective agencies and covenants to have foilowed ail the necessary legal requirements to validly execute this Agreement. �� IN WITNESS WHEREOF, the PARTIES hereto have set their ha � nd seals the day and year first above written. `��„�� TNE CITY OF REDDING STATE O IFORNIA DEP I�� T OF TRANSPORTATION �� By: � �Y TAVARES City Manager ,� irector of Transportation �, �� By: Deputy District Director ""'� Maintenance District ATTEST: '�,�„°�� By: �� Cit �erk �� As to Form and Procedure: By: By: Attorney City Attorney Department of Transportation 4 L7raft,dat� EXHIBIT A (Plan map identifying the applicable STATE Routes (Freeway proper) and CITY road(s) and facilities) ��. ��,� � � � �. � �� ,�� '� � ,,� Page 1 of 1 L7raft,dat� EXHIBIT B-LETTER OF CERTIFICATE OF CTTY OF REDDING STATEMENT OF SELF 1NSURANCE Month date, 2024 Caltrans District 2 1637 Riverside Dr. Redding, CA 96001 ATTN: Brandon Trent, P.E. - Maintenance Engineer �ity of Redding Department of Finance RE: Statement of Self Insurance for City of Redding Related to t Specific Maintenance Agreement with State of California D artment of Transportation ("STATE") for the California Cycle Track alo� hway 273 from post mile R 16.5 to post mile R 16.8 Dear Mr. Trent, �� The purpose of this letter is to certify that the CITY� self-insured and self-f�nded covering third-party ciaims arising out of it eral operations (for example, commercial general liability and automo ' ' bility insurance). Further the C1TY is self-insured covering workers' compe ��° ion claims and has received the consent of the State Department of I ��rial Relations to do so. �� Each fiscal year, as a part of ifis etary process, the CITY appropriates funds specifically to satisfy valid thi ty ciaims and workers' compensation claims, which may be brovght ag i e CITY. The C1TY certifies its s ins"�red, general liability coverage for bodily injury liability and property dam bility, meets the reqvired coverage amounts in section 6.1 (INSURANCE) e Maintenance Agreement, specificaliy general liability insurance, co e of bodily injury liability and property damage liability in an amount of ' �on per occurrence and $2 miilion in aggregate and $5 million in excess. T CITY further represents that regarding any ciaims made in connection with t '�intenance Agreement by the STATE, the STATE will be first-in-line reg the reserved, self-insured amounts. ,� u need any additional information regarding this letter, please direct those ��quires through my office. Sincerely, FINANCE MANAGER Page 1 of 1 Dist- COUNTY ROUTE POST MILES 02 SHA 273 R16.58/R16.73 � LEGEND: � � Facilities maintained by the City of Redding w � Signs maintained by the City of Reddinge � 0 o Facilities maintained by the City of Redding include � concrete bike buffer, pavement markings and striping YUBA � with bike lanes, and signs associated with bike lanes. STREET � `.i ° a � :: w :..................................................................... ................................................................ � '1""' DW � __��^_° ° „o>a � , . ....... . ..... . ..... ... . .... . . .... . . ..... . . . � � . N . .......... . . ... . .... E � L L J F— N ` w Q � 1�./!�al '�l % ��,1, �i/ !r'^'�+ �,�yf _ + (n � CALIFORNIA STREET / ROUTE 273 � � .e� � � � w T z — — — — — — — — — — — — � � z _ o — — — — — — — — — — ,� H � _ J � a � � C � � � _ � o � o a r -r T � � � � r � � Z � � Q � Q . ...... . . ...... . . . ...... . . . ...... . . . .. , ,..,. , ...., . . .... . . .... . .... .... . ...,...,.. ._...,. _. . .,..... . . .. . . . .. N � . . ._.... . . . . . . . . .... ,::,: . �.:::�. . . ,::: . .. ,::: . �..:�:.: .-:.:.:: -:,::: . .. . ,... . . .... . .. �..:::::: � ........ � �..:,::: � �..::�.:: . . ,.::�.:: .:::�.: :::, . .... ,::. . . .,.. ., „ . ..::: c �— EL� _.... __... ... c� O ......... ......... ......... ............. _...��:: ......... ' � .....__ .____ _..._.. ...__...____ .___.. _,. ... :..... . ............. . . ............. . . ............................ � � � ? . ... . . ............. . . ............. . ............. . a w N � � o u ¢ _____ :' ;; c�' o Q � d �o m w o0 � �n o o � � �� Q II ii �O c Z w W � � H H o, � DISTRICT AGREEMENT aa � � No. MTC24-004 0� a a EXHIBIT A oQ � � SHEET 1 OF 3 w� ¢N � NO SCA�E "� � USERNAME _> si34947 DGN FILE _> 020K570,_MA_Exhib.dgr. State of California City of Redding Deoartment of Transport�tion gyDate ........................................._ By Ua1 e Ciiy Manoger Deputy District Director Mointenance and Operations Dist- COUNTY ROUTE POST MILES 02 SHA 273 R16.58/R16.73 � � � 0 0 0 � � � 0 a a ..... . . ............. . ............. . . ............. . . ...... .. : � - "� '.. .. . . ..,...,...,..,..,......... . . . . ............. . . ............. . . .._......... . ._ . , , ,...,........ . . ............. ,.,.............. � _ DW DW � , �,::' �:::: , . :::: . ,: ;>,:,... �:::: � � E N � � LJJ L� Q W _ _ � N � Z z { CALIFORNIA STREET / ROUTE 273 � � ' C W - o � - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - �- - - .- - - - - - - z � �� C � . C_ � �' � _ � : _ - � - - - — — - -� � a � T �� Z � � � Q N � -:.. _.:. , _.._ � � .,. ,_:, , ,; �, ! ' ' _ __ ';. _ E � ; _ _ � o � � � � � a w N � � o o � m w o0 � no o � � N� � Q II ii �O c Z w W �N V- ,_ ~F~- o, � DISTRICT AGREEMENT aa � � No. MTC24-004 0� a a EXHIBIT A oQ � � SHEET 2 OF 3 w� ¢N � NO SCA�E "� � USERNAME _> si34947 DGN FILE _> 020K570,_MA_Exhib.dgr. State of California City of Redding Deoartment of Transport�tion gyDate ........................................._ By Ua1 e Ciiy Manoger Deputy District Director Mointenance and Operations Dist- COUNTY ROUTE POST MILES 02 SHA 273 R16.58/R16.73 � � � _ `, ;; 0 0 � TEHAMA � STREET r iii n '------------- � � � L � -: � ;! ,; a a � - �� ' �1 I"""I"' oa � � DW � ,;:. i.... ' � ' °°� °°° ` c� N ' .. ..... ..... ,.. . ....... . . ....... ........ �. ......... !,::: :: ::: ', ,.: . , ;.;. ,Q ........, E .... ." " "'_" . . � � .�" `� - - - - - - w � � �.• ,,,q, i £ � w „ Q � ....__....�.-�-- + � � �________� � ' CALIFORNIA STREET / C ROUTE 273 � � -- �' o z - - - - - - - - - - - - - - - - - - - - - � � �`? � c' � J � � S � � O U — — � � � ..._�....... r r r � N H � a z � + Q _ � _ _.. �.:. � c '_ DW , E o ____ ' ` z 4 ;'I�"I""" � w N � � o u o e ( c d N W O o O rn o � �::: � o � � <�� Q n C � I II II - O �� J _ I _ -.::, 00 o, � � DISTRICT AGREEMENT aa � � No. MTC24-004 0� a a EXHIBIT A oQ � � SHEET 3 OF 3 w� ¢N � NO SCA�E "� � USERNAME _> si34947 DGN FILE _> 020K570,_MA_Exhib.dgr. State of California City of Redding Deoartment of Transport�tion gyDate ........................................._ By Ua1 e Ciiy Manoger Deputy District Director Mointenance and Operations � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 18,2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(d) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs t7�reetcsr (�,°tt�r'2t}`?� te�r� , ;� � �:rr b,`7,'?C}? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(d)--Authorize the Mayor to Execute a Cooperative Agreement with the California Department of Transportation and Adopt a Budget Resolution for the California Street Bikewa Project Recommendation Authorize the following actions related to the City of Redding (City} Sauth Redding Bikeway and Pedestrian Trail Project: (1) Authorize the Mayor to execute a construction funding Cooperative Agreement (Co-op) with the California Department of Transportation (Caltrans), including any extensions or amendments; and (2) Adopt Resolution approving and adopting the 44th Amendment to City Budget Resolution No. 2023-060 appropriating funds in the amount $2,870,000 for Fiscal Year 2023-24 and; (3} Authorize the City Manager to execute an oversight cooperative agreement with Caltrans, including any extensions or amendments. Fiscal Impact The City of Redding (City) and the California Departmen�of Transportation(Caltrans)will share the costs of the California Street Bikeway Project (Project). Caltrans will contribute construction funds using State I�ighway Operation Protection Program (SI�OPP) construction capital funds in the amount of$2,8'70,000. Below is a project funding summary table: Fundin Summa Table Source Amount Affordable Housing and Sustainable $1,2$9,000 Communit AHSC Grant Caltrans $2,870,000 Cit Streets $675,000 Total Bud eted Funds $4,834,000 Estimated Pro'ect Costs $4,530,000 Report to Redding City Council June 10,2024 Re: 4.12(d)--Resolution-Cooperative Agreement CA Street Bikeway Project Page 2 Alternative Action The City Council may choose not to authorize the Mayor to execute the Cooperative Agreement with Caltrans. This alternative will not allow the City to receive funding from Caltrans. The City will have to contribute more funding or identify additional funding sources to deliver the Project to construction. In addition, further delays beyond December 2024 in identifying funding would jeopardize loss of previously spent and remaining California Department of Housing and Community Development's (HCD) Affordable Il�ousing and Sustainable Communities (AHSC) Program grant funding. Background/Analysis In October of 2016, HCD awarded the City and K2 Development Company, Inc., (K2) AHSC Program funding in the amount of$20 million for the Redding Downtown Loop and Affordable Housing (RDLAH) Project located at 1551 Market Street. The RDLAH Project included construction of a four-story, mixed-use building and a subterranean parking facility. In addition, the RDLAH Project included reestablishment of the formerly abandoned street rights-of-way and reconstruction of pedestrian and bicycle-friendly streets along portions of Market, Yuba, and Butte Streets known as the Downtown Streets Circulation (DSC) Project; as well as constructing a separated two-way bikeway on California Street known as the California Street Bikeway Project. The RDLAH and DSC Projects were completed in February 2021. The Bikeway Project proposes to construct a separated two-way bikeway, also referred to as a cycletrack, on California Street from Yuba Street to Division Street. The Bikeway Project work includes constructing curbs, curb ramps, asphalt concrete paving, intersection signal installations, storm drainage improvements, pavement markings, and other miscellaneous items of work. The Bikeway Project has presented many design challenges not anticipated in the grant application process including complications using standard traf�c control devices (signals) for the operation of the cycletraek with motor vehicles, identi�cation of excessive pavement shoulder cross slopes and drainage constraints. In addition, the challenge of constructing a cycletrack in Caltrans right-of-way for the first time in Caltrans District 2 has required significantly more collaboration and engineering coordination. A1ong with the increased design challenges, the Bikeway Project was initially underfunded for construction. Staff has been able to secure additional construction funding in the amount of$2.8'7 million from Caltrans for construction in the state right-of-way to supplement funds for the project. The City has been working with Caltrans on the attached construction funding Cooperative Agreeinent. In addition, the City and Caltrans are working on a separate project oversight cooperative agreement required by Caltrans for project review and issuance of an encroachment permit. This is an administrative agreement and within the City Manager's agreement signature authority. However, staff is also requesting Council to authorize the City Manager to execute the oversight cooperative agreement. The cooperative agreement for the construction funding has been approved to form by the City Attorney. Report to Redding City Council June 10,2024 Re: 4.12(d)--Resolution-Cooperative Agreement CA Street Bikeway Project Page 3 Environmentccl Review This action is not a project as defined by the California Environmental Quality Act(CEQA), and no action is required at this time. Staff will request a CEQA determination from Council when the contract is awarded for construction for the California Street Bikeway Project. Council P�ioNity/City Manage� Goals • Public Safety — "Work to improve all aspects of public safety to help people feel secure and safe where they]ive, work and play in the City of Redding." Attachments ^Resolution ^DRAFT Contract