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Home My WebLink About _ 4.11(f)--Award Water Main 2024 Improvement Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: November 5, 2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(� Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr 1C�f2�i2t}`?� r5�' �p�i��,C�i �r� �, It��'2�,{'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(f�--Award Bid Negotiation No. 5523 (Job Order No. 2681) Water Main 2024 Im rovement Pro'ect Recommendation Authorize the following actions relative to Bid Negotia�ion No. 5523 (Job Order Na. 2681), Water Main 2024 Improvement Project: (1) Award to Cox & Cox Construction, Inc., in the amount of$3,378,220.50; (2) Approve an additional $380,000 to cover the cost of administration and inspection fees; (3) Approve $521,300 for project development costs; (4) Approve $338,000 to provide construction contingency funding; (5) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$50,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act, pursuant to Section 15301 - Existing Facilities, 15302- Replacement or Reconstruction, and 15305 —Minor Alterations in Land Use Limitations. Fiscal Impact The Water Main 2024 Impravement Prajecf (Project) is being funded by Public Works' Water Utility Division. This project was included in the Water Utility 1Vlaster Capital Plan and budget accordingly—funding this project wi11 not impact other activities or projects. Cost Summa Item Estimated Pro�ect Develo ment Costs $521,300 Construction Contract+ Contin enc $3,716,221 Contract Administration, Ins ection, Testin $380,000 Additional City Manager Authority $50,000 Total Pro'ect Costs $4,667,521 Total Pro'ect Bud et $4,700,000 Report to Redding City Council October 29,2024 Re: 4.12(f)--Award Water Main 2024 Improvement Project Page 2 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alternative Action City Council may choose not to award the bid for the project and provide staff with alternate direction_ Without this project, there is greater potential for increased maintenance costs, a decrease in reliability and an increased risk of water main breaks for the City of Redding (City) customers. Ba ckgro u n d/f1 n alysis The City's water system includes approximately 2.98 million feet (565 miles) of conveyance and distribution pipelines of various pipe materials and sizes ranging from 1-inch to 48-inch. Assessments of the City's water distribution system indicate that the older steel, asbestos and cast-iron pipelines have had the highest rates of failure in recent years. To reduce pipeline failures and maintenance costs and to improve reliability to its customers, the Water Utility has focused on replacing older steel, cast-iron and asbestos piping in areas where breaks have occurred. This project will replace over 11,000 feet of aging steel, asbestos and cast-iron water mains, 85 water services, 18 fire hydrants and acquire any necessary easements. These mains have reached the end of their service life and have had several breaks in recent years that the Water Utility has repaired. This project will replace the o1d piping with new polyvinyl chloride (PVC) and ductile iron piping to reduce future maintenance and provide reliable service in these areas for the foreseeable future. Attached is a tabulation of bids received and opened on October 17, 2024, for construction of the project. The low bid in the amount of $3,378,220.50 was received from Cox & Cox Construction, Inc., of Redding, California. The engineer's estimate was $3,114,025. Tota1 project development costs for this project are estimated to be $521,300. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services for the project. Envi�onmental Review Staff has determined that the project is categorically exempt from environmental review under California Environmental Quality Act Guidelines, pursuant to Sections 15301 - Existing Facilities, 15302 — Replacement or Reconstruction, and 15305 — Minor Alterations in Land Use Limitations. Class 1 exemptions include the minor alteration of existing public structures and facilities. Class 2 exemptions consists of replacement or reconstruction where the new structure will be located on the same site and will have substantially the same purpose and capacity. Class 5 exemptions consist of minor alterations in land use limitations, which do not result in any changes in land use or density. The existing utilities wi11 be replaced to provide reliable service that meets public health and safety standards. The project will be located in the right-of-way and will result in a negligible expansion of use. The action area does not have significant val�ues for wildlife habitat or other environmental resources and the project has no potential to have a significant effect on the environment. Council PrioNity/City ManageN Goals • This agenda item is a routine operational item. Report to Redding City Council October 29,2024 Re: 4.12(f)--Award Water Main 2024 Improvement Project Page 3 Attachments ^Location Map ^Notice of Exemption ^Bid Tab � ' — � � , � _ , � �� .,ik "'��°`�, ' — — —__ ` � �'�'�., ,� << �� _Q� i � � _ � � \ � � �— ,— � . � ,� _ �.� �`.�� ` �� _ __.� ' , , i — �� ___-_�_ � t , — — � r i, —J 1 ' t � � � , , ,_ -�- , t I-� � � ' _- � r W ; � �I i � i j � , �, �� ___ -� � _�_.---� j�- `---�� t i ,' r j�..,'' � � �� ___ �— F f,f , '_.___ �--- , N i � r- I , �--_ — � ,, �� :�_ 4 '- o , � _� � ' `�_ � ri }— � _ � � ��—i � j ��1 � ;..�� __ � — _, I � 1 _. � — �— , 1 r — � r � � � ! � __ —i i � 4 � . � � 4� c_, — _- ' � ; ��. � � � ;..�, t f ' 1,_ Q � � � .� ; �� , � � � � �_ -� � ' _ ,F � �- _ ; � � ..1�l� W° I � � i �- � � _ ��—, — — __ _� � OASIS RD � ,.. , , __ r �-- s � ��, �, ---- . _� _—�_�_,�—_�__ J Y ��..__- _..��'�/ ___., ' :W � I il IZ Z ( �� H _ i J � r _.. ,� � _ � .- R t,u T -',,-ppS�s _ � � �... - -� � , , t�� _�_ �l �.,�f�� , , I - 1 _ ;J �� ,-, �1 �� .., (��.�'�.., �i ,'��.. 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City t�fRedding I40Q Tenth Street,Roam 121 Public W�rks Departrnent Sacramento,CA 95814 771 Cypress Avenue Redding,CA 96001 � Shasta County Clerk County of Shasta P.C7:Box 990880, 1643 Market Street Redding,�A 96094-0880 Project Title; Water Main Improvement Pros�ect 2024 Project I.,ocation—Specific. Oid Oasis Road, Theresa Lane,Thelma Lane Daut Road {)asis Road Alee Lane Eureka Way/5R299,Wildwc�odLane. Sc�uth Market StreetlSR273 Praject Lacation—Cfty;Reddin�Project Locatwon—Caunty: �hasta Uescription of Project: The Citv of Redding(�itv)will construct a water imt�rovement project in variaus lacatians The proiect inciudes the installatic�n of apprc��imately 11 500 linear feet of new water lin� and a�praximatelv SS new valves Fire hydrants will be replaced ar rehabilitated water meters will be relocated and water service will be reconnected The existin�water Iines and va[ves wi11 be abandoned in place. Construction and maintenance access requires the acquisition of twelve new t�ublic service easements. Work will be conducted within tl�e ri�ht of way and within existin� and newiv acquired public service easement ar�as. The public will be notified of anv traffic restrictions Name afPublic Agency ApprovingProject. CAtY ofReddin� Name of Persan or Agency Carrying Out Praject: Wa1ty Daniels,Proiect En�ineer Exernpt Status. (check one} ❑ Ministerial [Sectian 21080(b)(1}; 15268] ❑ Declared Emergency[Section 21080(b){3)'> 15269{a)] ❑ Emergency Project[Section 21080(b)(4); 15269(b)] ❑ Statutory Exempti�ns.St�te code number; ❑ Cammon Sense Exeanption(This project does not fall within an exempt class,but it can be s€en with certainty that there is na possib�liiy that the activity may have a significant effect on the environment(14 GCR 15062[b][3]). � Categorical Exemption.State type and section number; Section 15301.Existin�Facilities, 15302.Re�lacement c�r Reconstruction, and 15305.Minor Alterations in Land Use Limitations � No exceptions apply that would bar the use of a categorical exernptican(PRD 21084 and 14 CCR 153Cip:2). Reasans why pro�ect is exempt: CTass 1 exernptions include the minor alteraticsn of exist�n�public structures and facilities. Class 2 exemptians cansists of replacement or reconstruction where the n�;w structure witl be located on the same site and will have substantiallv the same purpose and capacit� Class 5 exemptions consist of minor alterations rn land use limitations. which do not result in an ��chanp�es in land use or density The ex�sting;utilities will ba replaced to provide reliable service that meets public health and safety standards The project will be located in the right of wa and within public service easements.The proiect will not create chan�es in land use ar densitv and the proiect w�lt result in a ne�;li�ible expansion of use. The actian area does nt�f laa�a si�nificant values for wildlife habitat ar c�ther environmental resaurces and the i�roiect has no patential to have a si�nificant effect on the environment Lead Agency Contact Personc Amb�r Kel]ev Telephone. 530.225:4046 If Fi1ed by Applicant: 1. Attaeh certified document of exemption finding. 2. Has a notice of exemption been filed by the public agency approving the project?a Yes n No Signature, � , Date: �'" -��, �/ Title: Envirc�nmental Compiiance ana�er ❑� Signed by Lead Agency Date received for filing at C1PR: ❑ Signed bY Applicant BID TABULATION FOR: WATER MAIN 2024 IMPROVEMENT PROJECT Bid Schedule No.: 5523 ENGINEER'S EST Cox&Cox Construction Inc Allen Gill Construction Inc. 10/17/2024 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Prepare Storm Water Pollution Prevention LS 1 $5,000.00 $5,000.00 $2,596.00 $2,596.00 $9,186.00 $9,186.00 2 Implement Storm Water Pollution LS 1 $18,000.00 $18,000.00 $25,959.00 $25,959.00 $33,482.00 $33,482.00 3 Construction Area Signs EA 28 $250.00 $7,000.00 $347.50 $9,730.00 $491.00 $13,748.00 4 Traffic Control LS 1 $100,000.00 $100,000.00 $203,337.00 $203,337.00 $216,401.00 $216,401.00 5 Trench Sheeting and Shoring LS 1 $20,000.00 $20,000.00 $97,613.00 $97,613.00 $88,083.00 $88,083.00 6 Water Main (6" PVC) LF 331 $145.00 $47,995.00 $314.00 $103,934.00 $448.00 $148,288.00 7 Water Main (8" PVC) LF 4010 $150.00 $601,500.00 $147.50 $591,475.00 $155.00 $621,550.00 8 Water Main (8" DIP) LF 3307 $160.00 $529,120.00 $164.50 $544,001.50 $136.00 $449,752.00 9 Water Main (8" DIP, Rock Excavation) LF 1343 $270.00 $362,610.00 $198.50 $266,585.50 $187.00 $251,141.00 10 Water Main (12" DIP) LF 2300 $280.00 $644,000.00 $316.50 $727,950.00 $324.00 $745,200.00 11 Valve (2" Gate) EA 3 $2,000.00 $6,000.00 $1,670.00 $5,010.00 $1,413.00 $4,239.00 12 Valve {4" Gate) EA 1 $2,300.00 $2,300.00 $2,903.00 $2,903.00 $2,031.00 $2,031.00 13 Valve (6" Gate) EA 7 $2,500.00 $17,500.00 $3,212.00 $22,484.00 $2,019.00 $14,133.00 14 Valve (8" Gate) EA 26 $3,000.00 $78,000.00 $3,731.75 $97,025.50 $2,680.00 $69,680.00 15 Valve (12" Butterfly) EA 11 $6,000.00 $66,000.00 $4,751.00 $52,261.00 $3,806.00 $41,866.00 16 Valve (2" Blowoff) EA 1 $3,500.00 $3,500.00 $3,200.00 $3,200.00 $6,779.00 $6,779.00 17 Fire HydrantAssembly EA 15 $14,000.00 $210,000.00 $12,242.00 $183,630.00 $15,462.00 $231,930.00 18 Fire Hydrant Assembly(Rock Excavation) EA 3 $16,000.00 $48,000.00 $15,140.00 $45,420.d0`_ $15,693.00 $47,079.00 19 Reconnect Water Service (1") EA 75 $3,500.00 $262,500.00 $2,978.00 $223,350.00 $5,893.00 $441,975.00 20 Reconnect Water Service (1", Rock EA 8 $5,000.00 $40,000.00 $5,718.00 $45,744.00 $6,322.00 $50,576.00 21 Reconnect Water Service (2") EA 2 $5,000.00 $10,000.00 $10,252.00 $20,504.00 $13,677.00 $27,354.00 22 Relocate Water Meter EA 8 $1,000.00 $8,000.00 $3,468.00 $27,744.00 $5,110.00 $40,880.00 23 Abandon Valve EA 20 $550.00 $11,000.00 $1,387.00 $27,740.00 $665.00 $13,300.00 24 Remove Valve EA 16 $750.00 $12,000.00 $1,934.00 $30,944.00 $479.00 $7,664.00 25 Remove Fire Hydrant EA 5 $800.00 $4,000.00 $3,416.00 $17,080.00 $1,534.00 $7,670.00 TOTAL -CONTRACT ITEMS $3,114,025.00 $3,378;220.50 $3,583,987.00 Shaded areas indicate corrections made in accordance with the Special Provisions. Page 1 of 3 BID TABULATION FOR: WATER MAIN 2024 IMPROVEMENT PROJECT Bid Schedule No.: 5523 Eddie Axner Construction Site Work Solutions Inc. SnL Group, Inc. 10/17/2024 UNIT UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Prepare Storm Water Pollution Prevention LS 1 $2,440.36 $2,440.36 $4,000.00 $4,000.00 $15,000.00 $15,000.00 2 Implement Storm Water Pollution LS 1 $5,161.59 $5,161.59 $21,415.07 $21,415.07 $5,000.00 $5,000.00 3 Construction Area Signs EA 28 $415.58 $11,636.24 $330.00 $9,240.00 $335.00 $9,380.00 4 Traffic Control LS 1 $154,180.37 $154,180.37 $196,325.09 $196,325.09 $85,000.00 $85,000.00 5 Trench Sheeting and Shoring LS 1 $6,296.57 $6,296.57 $29,000.00 $29,000.00 $5,000.00 $5,000.00 6 Water Main (6" PVC) LF 331 $221.58 $73,342.98 $496.41 $164,311.71 $185.00 $61,235.00 7 Water Main (8" PVC) LF 4010 $160.86 $645,048.60 $130.04 $521,460.40 $170.00 $681,700.00 8 Water Main (8" DIP) LF 3307 $177.88 $588,249.16 $151.34 $500,481.38 $175.00 $578,725.00 9 Water Main (8" DIP, Rock Excavation) LF 1343 $207.16 $278,215.88 $301.99 $405,572.57 $190.00 $255,170.00 10 Water Main (12" DIP) LF 2300 $393.02 $903,946.00 $285.92 $657,616.00 $325.00 $747,500.00 11 Valve (2" Gate) EA 3 $1,207.84 $3,623.52 $1,972.50 $5,917.50 $3,000.00 $9,000.00 12 Valve {4" Gate) EA 1 $2,162.08 $2,162.08 $2,021.10 $2,021.10 $3,400.00 $3,400.00 13 Valve (6" Gate) EA 7 $3,307.47 $23,152.29 $2,795.96 $19,571.72 $3,900.00 $27,300.00 14 Valve (8" Gate) EA 26 $4,083.68 $106,175.68 $2,907.40 $75,592.40 $4,400.00 $114,400.00 15 Valve (12" Butterfly) EA 11 $5,617.96 $61,797.56 $4,372.76 $48,100.36 $5,783.00 $63,613.00 16 Valve (2" Blowoff) EA 1 $4,246.52 $4,246.52 $2,441.71 $2,441.71 $10,000.00 $10,000.00 17 Fire HydrantAssembly EA 15 $14,099.46 $211,491.90 $14,070.89 $211,063.35 $14,400.00 $216,000.00 18 Fire Hydrant Assembly(Rock Excavation) EA 3 $15,818.11 $47,454.33 $21,974.00 $65,922.00 $20,000.00 $60,000.00 19 Reconnect Water Service (1") EA 75 $5,865.10 $439,882.50 $8,123.00 $609,225.00 $6,885.00 $516,375.00 20 Reconnect Water Service (1", Rock EA 8 $5,725.19 $45,801.52 $8,640.43 $69,123.44 $12,000.00 $96,000.00 21 Reconnect Water Service (2") EA 2 $9,943.59 $19,887.18 $16,781.70 $33,563.40 $15,000.00 $30,000.00 22 Relocate Water Meter EA 8 $2,532.20 $20,257.60 $5,289.08 $42,312.64 $9,800.00 $78,400.00 23 Abandon Valve EA 20 $814.55 $16,291.00 $1,343.00 $26,860.00 $1,250.00 $25,000.00 24 Remove Valve EA 16 $926.94 $14,831.04 $1,256.03 $20,096.48 $2,300.00 $36,800.00 25 Remove Fire Hydrant EA 5 $1,607.44 $8,037.20 $1,335.10 $6,675.50 $5,000.00 $25,000.00 TOTAL -CONTRACT ITEMS $3,693,609.67 $3,747,908.82 $3,754,998.00 Shaded areas indicate corrections made in accordance with the Special Provisions. Page 2 of 3 BID TABULATION FOR: WATER MAIN 2024 IMPROVEMENT PROJECT Bid Schedule No.: 5523 Stimpel-Wiebelhaus Associated, Inc AV�RAGE ' 10/17/2024 UNIT B1Q ITEM DESCRIPTION UNIT QTY PRICE TOTAL Tf3TAL 1 Prepare Storm Water Pollution Prevention LS 1 $2,500.00 $2,500.00 ' $5,953.73 + 2 Implement Storm Water Pollution LS 1 $20,000.00 $20,000.00 ' $18,5(32.94 3 Construction Area Signs EA 28 $415.00 $11,620.00 $389.01 ' 4 Traffic Control LS 1 $400,000.00 $400,000.00 $209,Zt}T.24 ' 5 Trench Sheeting and Shoring LS 1 $20,000.00 $20,000.00 $40,99$.76 + 6 Water Main (6" PVC) LF 331 $330.00 $109,230.00 $332.5a 7 Water Main (8" PVC) LF 4010 $170.00 $681,700.00 $155.57 8 Water Main (8" DIP) LF 3307 $185.00 $611,795.00 $164.95 9 Water Main (8" DIP, Rock Excavation) LF 1343 $265.00 $355,895.00 $224.94 10 Water Main (12" DIP) LF 2300 $240.00 $552,000.00 $�14.07 �' 11 Valve (2" Gate) EA 3 $3,335.00 $10,005.00 ', $2,099.72 ' 12 Valve {4" Gate) EA 1 $3,710.00 $3,710.00 $2,�04.�3 13 Valve (6" Gate) EA 7 $3,980.00 $27,860.00 ' $3,202.41 ' 14 Valve (8" Gate) EA 26 $5,075.00 $131,950.00 $3,812.97 + 15 Valve (12" Butterfly) EA 11 $5,700.00 $62,700.00 , $5,�05.12 16 Valve (2" Blowoff) EA 1 $4,330.00 $4,330.00 $5,16�i.21 ; 17 Fire HydrantAssembly EA 15 $20,500.00 $307,500.00 $�5,129.06 18 Fire Hydrant Assembly(Rock Excavation) EA 3 $23,500.00 $70,500.00 $1�,687.52 i 19 Reconnect Water Service (1") EA 75 $3,700.00 $277,500.00 $�,5�4.02 ' 20 Reconnect Water Service (1", Rock EA 8 $4,500.00 $36,000.00 $7,�50.94 21 Reconnect Water Service (2") EA 2 $7,075.00 $14,150.00 $12,121.5� ; 22 Relocate Water Meter EA 8 $4,000.00 $32,000.00 $5,�33.21 i 23 Abandon Valve EA 20 $325.00 $6,500.00 $964.09 24 Remove Valve EA 16 $645.00 $10,320.00 ' $1,25�.�3 ' 25 Remove Fire Hydrant EA 5 $1,300.00 $6,500.00 ' $2,365.42 AUERAGE B#D TOTAL -CONTRACT ITEMS $3,766,265.00 $3,654,164.83 Shaded areas indicate corrections made in accordance with the Special Provisions. 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