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HomeMy WebLinkAbout _ 4.3(a)--Dell Infrastructure Refresh Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: October 15,2024 FROM: Tony Van Boekel, Chief ITElVI NO. 4.3(a) Information Officer/IT Director ***APPROVED BY*** ,ss:Yr�^3tA^:. �rrs. a��'p .'cdn x"s+' :' 9�waniu e..v����� � �y"����� ��f�� �� ... ., r.,x x n .x rrrrum,x �w r �;�� � : r. � � .. 1a�ny V�xt tit,c��:c 'hccf"1i��c>�stiati��� i�scLLvrr :` )�rarct�>r'�r„�u If}t�3r,�k?�1� �' )p�tii,�'1 ��2 t� 1��'��t'�{}� tvanboekel@cityofredding.or� btippin@cityofredding.org SUBJECT: 4.3(a)--Authorize City Manager to approve Dell infrastructure upgrade equipment rocurement. Recommendation Authorize and approve the following: (1) Authorize the City Manager, or designee, to approve Dell infrastructure equipment and licensing procurement in an amount not to exceed $750,000; and (2) Adopt Resolution approving and adopting the 58th Amendment to City Budget Resolution No. 2023-060 appropriating $650,000 for the project. Fiscal Impact There would be no fiscal impact as project funding will utilize $650,000 from Information Technology (IT) Department's reserves with the remaining $100,000 balance coming from the IT Department's Equipment Replacement/Refresh account. Utilizing ITs reserve account will reduce the reserve aceount to $2,250,348; this level of reserve will not impact other activities or projects. Alte�native Action The City Council could deny this request and provide alternative direetion to staff. BackgNound/Analysis The City of Redding's (City) primary server infrastructure, storage, and operating systems are degraded and failing. As a result, end users across City departments are unable to access files and email impeding work activities. This current failure has forced IT to suspend basic critical functions such as backups and redundancy operations, which could prevent the recovery from a major cyber event or complete storage failure with the inability to recover eurrent files and data. Report to Redding City Council October 10,2024 Re: 4.3(a)--Dell lnfrastructure Refresh Project Page 2 Several maintenance deferrals and funding challenges, have made it necessary for IT to utilize numerous pieces of hardware well past their original "end of life" expectancy set by the hardware vendor. In fact, some of this hardware has been in service over 12 years. Due to the aging of this hardware, it is virtually impossible to find service and support resources willing to work on, or have the experience to resolve issues that arise. In reviewing our current system status and configurations with a potential support consultant, we were advised to replace several storage devices as soon as possible. A number of our host devices are unable to be upgraded to the latest virtualization version and Microsoft Server operating systems have move from standard to extended support which incurs additional cost and potential security risks. As of late, we are experiencing hardware and performance issues that are affecting City staff's work functions and impeding access to critical resources. Further degradation could result in data and file loss. For these reasons, it is imperative that infrastructure replacement see no further delay. The City Council, at the IT Department's request, standardized using Dell for server and storage procurements as well as other technology needs in an effort to have a more common supportable computer environment. The attached De11 quote is for information only. Subsequent quotes may be considered based on the timing of the release of Microsoft Server 2025. Envi�^onmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council PrioNity/City ManageN Goals • Government of the 21St Century - `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Resolution ^Dell Technologies Quote Resolution No. 2024 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 58t''AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $650,000 FOR DELL INFRASTRUCTURE REFRESH PROJECT FOR FISCAL YEAR 2024-25. BE�T RESOL VE�BY THE CITY COUNCIL OF TH� CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows: FUND DIVISION DESCRIPTION INCREASE DECREASE 311 3101 Information Technology $650,000 THAT account titles and numbers requiring adjustments by this Resolution are as follows: OF FUNDS OF FUNDS Increase(Decrease)Revenue 3ll-3101-2910000 Reserves-Fund Balance $ 650,000 Increase Expenditures 311-3101-7500006 Computer Equipment $ 650,000 Total $ 650,000 $ 650,000 THAT the purpose is to appropriate $650,000 for Del1 Infrastructure Refresh Project for fiscal year 2024-25. I i3EREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the 15th day of October, 2024 and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AUDETTE,Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City At�orney �����������ii�� �' t t� -t° �t`V��°� aF �'�� � a �, 9 Estirnated Price* $603,11�.$9 ��►�r�l Sol�tion Created 10I7/2C}24 by Ira �e�r�ett Versi�r� Last Modified 10f712024 by Ira �ennett ��ra�}��r��sst� � ��E��� � 1'�il�r � � - �at�gary: Server t�a�an�ity: 9 Ur�it Pric� � � �� 1" ] (Estimated)�27.750.OQ Group �lame� G��a� 3. 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R��ui�t��-� Pcao�erEdge Ft66� CE and �ES M�rking, i�o CCC �I�rking an 2.5" Chassis l GA��IQ1 [343-���€Z] @2011 Dell � Globai Sit2�esigr� Publ'sshed 10f7/2024 PROPRI�TARY A�I1�CQNFIPE�TIA�. �����������ii�� _ __ � __� ____________________________________________________________________________________________________________________________________________________________________________________________________________ ���� ------ _ _. c���-���s�- - [�ecline Selection 1 �I�t�1P6G E�17-���P] ____. ____. _____ _________ _____ ____. ____. ____. .....____ _____ _____ ...... ___ . __._ ����r��� 7 Years Prasuppc�rt Next �usiness C�ay Onsite Service 1 GPH3�U2 [8�7-1Q62] [8�7-1071� E��7-1076� [9�9-3439] ... . . . . ..... . . . ..... . . . ..... . . . . ..... . . . ..... . . . ..... . . . . ..... . . . ..... . . . ..... . . . . ..... . . . ..... . . . ..... . . . . ..... . . . ..... - - ���I��/�pti��: tls� ���y�� ��� ��fegory: EkhernetRackSwitch C�uantity: I �lnit Price (Estimated}�1,Q21.�5 itl� � ��it�ks �t��t� @ [ E _� L, �_�,��7�] �roup Narne: �r��a �. �roup E�; ���15���a1�.7, tlnit Price (Estimated} �Ag ��e�� �X�E?(1C�EC� f YIC� {�S�iCTid�EC�} ��e ��.o�� �� �a�t � � �� ti�r� 1 � tJ� �� I��d �ti��6 �� �s��y�t � � wit � � it�F� ���t� CabCes &£}p�ics Virtual �ase 2 �9Q�"G72 [210-AXW] 1 I1. � ���1�� C?elE Netwarkirsg, Cable, SFP�- ta SFP+, 10GbE, Copper Twin�� �?irect Attach �able, 2 Meter 25 G3W5U70 [470-ABCD�] ��� a�°� �� � a�rvi��� PraSupport far Hardware E3edined �. �IY�V2L [929-37091 [935-67Z0] ��w����uvit�F� ��12� - Category: Etherne��taekSwitch Quantity: 2 linit Price {Estimated}$6,805.37 [ �4�3.�� 1��a I Group 1Vame: �r��ta� � Group E[�: 1��1�5��301�07� llr�it Priee (Estirnat�d? � �� 5a�°� E��ended Price (Es�ir�a�ed} ���� 1 a7� 1��°��t��t ht�r�� �t�r O�tic�rr 1� ��tJ� �11 �t ��I�irt ��1� C?el( E�IC Switch 5412�F-CDf�> lU, PHY-less, 2�x lOGbE SFP�-, 2 x (�SFP2�> IC}to PS�9, 2 PSU 1 FHYXCW [2�.0-,ALSY] .. ��a�r�tin� ���t�rn QS10 Ent�rpris�, 54128F-{��[ 1 5104949 [619-AMI�] � �r���ti� .. 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CiA0lP�6 j929-37�9] [935-6724] . ���I�yrrt�r�t ���vi��� Pro[�eplay Dell �MC Rec�verPoint for Virtual Machines Legacy l C.�FGJ453 (�23-8983] I�23-8984] _ _ . ��M� I�UF4� �tcarage Softw�re Info 2 �$XIC�Y[� [626-���G] - —_ — _._. ._.. - _ -_. .. _.._-- ��11 i����r�t�r� �2�4�' Category: Server Quantity: 2 Extended Pric� EEstimated) ��.��� ��o �� ��t � � �y �ti�� �,i�t '�� ti�rs � � � �11 �r����t��� �� � Fow�r�tc�re 32QOT��se [7ell Customer Ftacked 1 G�l8P9� [2I0-�C�BCI _ ---._ _. _ ___ ___ ___ ___ __ __ ____. __ ___ _ _______ � �►�� �����i�� 76�G�Appliance DI�i� {384G� Per�lade) ]. G33�LWS E370-AEZC�I --_ _ - -__ - _ ��� tlr�t�rrt�l R���} 1.5:1 1 G�PV75Z �379-�EIK] _ __ ____ _____ ______. F��� ��r�kifi��ti�r� ����ir��c� Yes 1 C�(}�JS9H [$OQ-��QV] _ ... . . . ..... . . . ....... �i��� 7.68T8 NVMe SS[� 10 G�529E7�d �400-8(.�GP] V A ��� in ��ri�� PawerStore �VRAM FIPS Q�Y 2 1 GOA32UK [�QO-�tJ�K] ��r��irs rs�r�r��a � t PowerStore �ase SW 1 ���tY53� �52�-P���] � ��r�t �z� ��� s 10G�E Opticai 4 Port Card Pair{�FPs not included} 1 G�26JFP [406-��C�I] �St����l fi� �� � � �1� 1(?G�E C�ptical 4- Port It� Mcadule P�ir{SFPs ind�ded) 2 GAFt�5VM [565-��J�] � �e° �a I� �ual 18QOW (2{70-24Q11) Lot 9 Povver Supply 1 G(7C�271�t [450-��BJl �r��t�l1 it� PowerStore Base Enclosure #nstall €Cit, includes �20/C19, C20/C;13> C14�IC23 1 �P49�lY5 [3�3-B�TN] @2011 Deli � Global Site Desigr� Published 1d1712024 PF�QPRIETARY AND CONFI�ENI'IA�. �����������ii�� pa,irs Ir�f� � ��[I�t�r ��M� �r��rs �ni� ISC� Product (in�a) 1 G�C3Vt17R�t E379-�DPDI ��r°vi���a �r �r��� ��a��� 5 Years Pr�Support �ext Business [�ay t�nsite Service 1 GLSAMfd2 [876-3333] [$76-34511 [876-35$6l [876-3628] [975-3461�] [9�9-3439] ��s�v����a �i��p��t#�� �°Eu� �����ity ���n 5 Ye�rs Pro�upport with �lext �usiness �ay Medium �apacity SSE7 Add-On 10 �9�3D5�C� [�2�-48��] ����Y�e�� �r� �°iv� �� �� ��ur�� �a����tt f�� r� 5 Years ICeep Your Fiard Drwve Far Enterprise 1 GICf�TJ6F ��69-345Z] Y ��°�� ����rmt f�r� �rrt���ri�� �i � ���vi�� 5 Years Keep Your Nard Drive fior Enterprise �ledium �apacity SSD Add-On 10 �JM�US� [�48-3654-] �t��� � ��r►f��a�r��i�r� �lustered Storage 1 ��O,�GF) E800-BBQV] ���v����m ��1�� �rst �� ���� ProC?eploy PowerStore 3:CXX 1 �1�90PH [�9�-4191] �� � �ity all Cat�gcary: Starage Quantity; 1 C�t�oup IVame: r�t� � Ct�oup I�; 1� 15�.�.�01 0� ��1 � � �V f�� �� ��°�t�r� Category: �erver C�uantity: 1 Extended Price (�stima�ed} �,�p7��m � r°�cl��t a � ty t���s Li�t r��� �t' r� 1 � � ���v�r°� "�st f��9(irtc��l ��t�irs� Recover Poir�t for Virtual M��hi�e 1 C�05V52� [21Q-A,RZ�] .... .... .... .... .... �!M Ft��1��a���� Pc���r�t��� ���6c�fi {R��V�I} vVol VM Fteplic�tion Sacket=EA 4 t�521H,49 [52�-CNR�2� ��ft a�� ��rvi��� � � la��ti�n ����C�t 1 Year PraSuppc�rt R�coverPaint for VM per Sock�t Sftwr Spt-f�aint 4 ��EF420 C��7-�929] ��ft ar� ��rvi��� � ���i��ti�n ���lc�t (��rttr��t� _ 1 Y�ar PraSupporfi �iecav�rPoint for VM per Socket Sftwr Spt-Cantract �. �2RI8Y9K [�4�-896�] ��rvi�� No Service 1 �AOlP�6 [929-3709] I935-672(}] � ��y �nt ��rv���� Prc�C�eploy l�el] EMC F�eeaverPoint for Virtual Machines i��gacy 1 GFGJ�53 [823-�983] [$23-89$4] ��t�� It�F� Stcarage Software fnfo 1 �8XiC7Y[J j626-���G] �[� o �r�t��� 32� Category: Seruer Q�aantity: 1 Extended Price (Esti�n�ted) �1 �,����1.� �ot���t � � t� ti�n Li�� �°i�� ti��m �IC � � �1� � ��-����� �2 � PouverStore 3200C� [�ell Cu�tomer Ftackec� 1. �38Y7.B� [ZI(7-�MXZ] @2011 (�ell � G1obaB Site L?esign Published 1017120�4 PFiOPRIETARY AND CONFIDE�ITlAC. �����������ii�� _ _ - � ��� �������� 76�G�Applianc� C31MM (3�4G� Rer Node? I G31M�VV5 [370-d�EZC�] �Int����l ��} 1.5:1 2 (�LPV75Z [379-�EIK7 FI � ��r°tific�t��r� �quir� �[o �. C�O�I3�C2� C�OQ-��t2V] riv�� 15.361"� NVl�le QLC SSC� �.l C�EOKD9C? E�OQ-Bf;RT] � ���i�irt �v��� PowerSfore �1fRAM FIPS QTY 2 I. GOA32UK [4fl0-�C7�K] ��r�ti�a �a�v���r� �rst Pow�rStore ��se SW 2 G�RY53� E52$-B�'ZK] � ��r� �1��� �a��s 1���E Qptical 4 Port Card Pair{SFP� not included) 1 ���6�FP [4fl6-��C�I] . . ��atior��1 A��li���� Ita M�c��i� IOGBE C�ptical 4 Part iC� Module Pair{S�Ps included) 2 C�AP�C�5111� [565-�BJfJ3 . ___ ��s��r��tal���Y Du�l 1�40W (20�-24QV) Lat 9 Power supply I CC�Q271Ft [�5Q-P��JI ___.. . . ..... . . _ . _ . _.. . 6r��t�ll �it� PowerStore �ase Enelosure fnst�ll Ki�, in�ludes�20(C19, C20IC13, �141CI3 2 C�P49t1Y5 [��3-B��R(l pairs _ -_. It�f� � �����k�r° 93��7� t�r�d�r°� �nly BS� Product (info) I GK3VU7RV [379-�I�P[�l _—_.._ —.. _-_ __. .- --.._ . ���vi���a �rs����� �c�����t 5 Years ProSupport and 4-Hour Onsite Servi�e 1 G3l�8��1J [72C?-5636] [7T 0-5640] [�a.a-�s�a.] [710-5644] [�75-346I] [9�9-34391 _ ___ ___ ____. ���vi���� �c���s��t f�� �r°iu� �����i�y A���� 5 `�ears Pra�upport and 4-Hour Qnsite High Capacity SSD Add �r� 11 GA�QF9# [�91-5135] _ _ -. .. ................_ .. _._ -- ._. ._. ._._.. ���Y��sr �r r°iv� �r� ���Y�ur�� ����r�t f�r �r� 5 Years Keep Your Nard I�rive For Enterprise I GKi�T�6F �869-3452] __ - .....____ .............. ..... _____— _ . ��fFiD �r°��r���r��r�t f�r �r�tes��e°i��Ae�c� C?r� ��rv��� 5 Years Keep Your Hard Drive far En�erprise F�igh Capacity 5Sl�Add-On 11 G5L�VI� [84�-3644] ��(( L������� ____. ____. .....______ C7e1( �earr�ing PowerStare C�per�te�n Demar�d Training 1 �C�2fl4RIC ��96-6519] _ __ _ � �_ _ _ _ _ _ � �t�r��� ��rn�i aar°�ti�� �lustered Storage 1 C�LOAGFJ [8flQ-��Q1tI ����ri���A +� I�y �nt��r-����s PraC�eploy PowerStore 3XXX 2 G1�90PN ��9�-4192] �`T 1�'�'� � �r�t�r°��I lJ�� nl� a �)C Pu�frll �c�t Stand�rd C3ffer 1 CaPDXUICC? [80Q-��C�V] *The Sc�lutio�s��anfigurator pricing is b�sed o� C3ePl's currer�t list price�r�d m�y ir�dude discour�ts.The dfscour�ts, if ar�y, may be for a specific end-cusfiorr�er opportu�ity, �nd not�pplicab(e ko any other de�ls.�his pricing is not�n official Dell quot�; it is only an estirnate; it doesnat include taxes, shipping, and cather fees; and it is subject ta ch�s�c�e at any time for any reason. Pricing is Dell confidential. @2011 Dell � Glabal Site C}�sign Published 101712024 PRQPRIET4RY AND CONFIC�ENT'IA,�.