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Home My WebLink About _ 9.2(c)--Appropriate Encampment Resolution Funding (ERF) 3-L Award � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: Apri12,2024 FROM: Steve Bade, Assistant City ITEIVI NO. 9.2(c) Manager ***APPROVED BY*** n � t�� ; s' �r 3r2�#�C�?4 rS' �P�it�,C�i ��t t� �f��J{�� sbade@cityofredding.org btippin@cityofredding.org SUBJECT: 9.2(c)--Consider appropriation of Encampment Resolution Funding 3-L Award. Recommendation Approve and authorize the following actians concerning the Encampment Resolution Funding Lookback Disbursement 3-L Program: (1) Authorize the City Manager, or designee, to appropriate $30,000 for intermittent motel stays that assist the Crisis Intervention Response Team; (2) Authorize the City Manager, or designee, to appropriate up to $725,000 to No Boundaries Transitional Housing, Inc.; and authorize the City Manager, or designee, to negotiate and execute a funding agreement through June 2025; (3} Authorize the City Manager, or designee, to appropriate $45,000 to support the Good News Rescue Mission's temporary day resource center; (4) Receive results from a case management survey completed by local community organizations; and direct staff to prepare and publish a Request for Proposals for case management services that assist the Crisis Intervention Response Team; (5) Authorize the City Manager, or designee, to apply for grant funds from the Encampment Resolution Funding Round 3, Rolling Application; and (6} Find that appropriating grant funds is not considered a project under the California Environmental Quality Act Guidelines. Fiscal Impact The Encampment Resolution Lookback Disbursement Funding (ERF-3-L) provides $8,354,955 in grant funds to the City of Redding (City) as detailed in the California Department General Services—Business, Consumer Services and Housing Agency(BCSH) Standard Agreement. Any future funds received from the Encampment Resolution Funding Program Round 3, Rolling Application(ERF-3-R) are also grant funds and do not reguire matching funds. There is no impact to the General Fund, Report to Redding City Council March 28,ZOZ4 Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF)3-L Award Page 2 Alternative Action The City Council (Council) could choose not to provide approval of the appropriation requests or provide staff alternate direction. Any alternative direction with regard to funding allocations would require Council and BCSH approval, and may result in ERF'-3-L funds being lost or reduced by the BCSH. BackgNound/Analysis On February 21, 2023, Council authorized and approved staff to submit a grant application through the BCSH for the ERF-3-L Program. On September 21, 2023, a Standard Agreement detailing the budget, scope of work, and terms and conditions of the $8,354,955 funding award was executed. The ERF-3-L grant's intent is to provide outreach, supportive services and connection to shelter for those living in the Linden/Mercy Canyon, Progress/Technology Way Encampments (Encampments). On November 21, 2023, Council approved the appropriation of the grant award and provided direction on various line items of the ERF 3-L budget that included: Crisis Tntervention Response Team (CIRT) officers; case managers; street outreach; housing; day resource center; Good News Rescue Mission rehabilitation project; and City staff costs. Of those categories, staff was directed to research housing case management and motel purchases and return to the Council with additional information. Housing staff conducted a case management survey, with the results attached, to determine the capacity of case management organizations to assist persons residing in encampments. The survey was sent out to the NorCal Continuum of Care — Shasta Advisory Board. Responses were received from nine organizations. Four organizations indicated they do not provide services to persons living in encampments. Three of the nine serve special populations. One organization noted they have a waitlist of over 100 people waiting for case management services. Others note that they do not keep a waitlist, but use Coordinated Entry for any new openings in their programs. Of the nine, two stated they have capacity to provide case management for encampments, and two others indicated no capacity,but were willing to expand. Based on information received from the survey, staff recommends releasing a request for proposals for case Inanagement services to assist CIRT with meeting its goals of serving 200 homeless persons, including transitioning 90 persons into emergency shelter and 50 persons into permanent housing by March 2027. With regard to motel purchases, staff communicated with three motel owners who expressed interest in selling their motels. All respondents favored a full cash sale over possible owner-will- carry scenarios. Staff believes that although purchasing a motel is a better long-term goal, funding shelter rooms right now is the best choice, at least until capital can be raised to purchase a motel outright. As a way to obtain additional funding for a motel purchase, staff intends to pursue ERF-3-R funds through the current notice of funding availability application d�ue April 30, 2024. In the meantime, staff recommends utilizing $755,000 of the $1,764,000 in ERF-3-L Interim Housing line item funds, to partially fund CIRT's intermittent motel stays for specific encampment residents in emergency situations ($30,000), as well as to provide $725,000 of funding toward the No Boundaries project through June 2025. Currently the No Boundaries Report to Redding City Council March 28,ZOZ4 Re: 9.2(c)--Appropriate Encampment Resolution Funding (ERF)3-L Award Page 3 subsidy provides funding for approximately 66 rooms through June 2024. If Council approves the $725,000 funding request, the funding will allow approximately 40 rooms to be occupied from June 2024 through June 2025 for ERF-3-L participants. Funding these projects will assist staff to meet the metrics for the grant; specifically, to provide 90 people with emergency shelter rooms. In November 2023, the Good News Rescue Mission (GNRM) requested $157,000 to fund two case managers to support a temporary Day Resource Center in the GNRM's current chapeUcafeteria building. Council funded $112,000 of the request through the Housing and IHomelessness Incentive Program (IIHIP). Staff is requesting that the $45,000 difference between the cost of the project and the appropriated HHIP funds be funded with ERF-3-L funds re-directed from the ERF-3-L Sanitation Support line item approved at the December 19, 2023 Council meeting. The appropriation of the ERF-3-L funds wi11 fully support the GNRM's total temporary Day Resource Center request. Envi�^onmental Review This is not a project as defined under California Environmental Quality Act, and no further action is required. Council P�ioNity/City ManageN Goals • Government of the 21St Century — `Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." • Economic Development — "Facilitate and become a catalyst for economic development in Redding to create jobs, retain current businesses and attract new ones, and encourage investment in the community." • Public Safety— "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Case Management Survey Results ERF 3-L Case Management Survey Results Housing staff sent a survey link to the NorCal CoC Shasta Advisory Board (consisting of 30+ local agencies) inquiring about homeless case management services. Responses were received from nine organizations. FaithWorks Community Coalition Inc. Ready for Life Host Homes(serving youth) Hill Country Community Clinic Shasta Community Health Center I.utheran Social Services Shasta County HHSA Nation's Finest (serving Veterans) Shasta Thrive One Safe Place (serving domestic violence victims) Does your organization employ case managers and/or social workers whose main job is to serve people who are homeless? � $ s � � s � � z i � � No Ye5 Of those who said yes, how many of this staff do you have and what is the ratio of staff to clients? FaithWr�rks Community ", ' Coalitiorr INC* 4 1: 15 tt�20 Hill Country Community Clinic 15 1:25 Lutheran Sc�cial SerWices ' 3 in 5hast�County and 1 fc�r 5iskiyou ACT5 1:14, HHIP 1:3fl, Ccrunty CAL-AIM �.:8�up to$� Nation's Finest* 7 1:15 2, must have sc�rne type crf t7ne'safe Place ({7SPj . . . . 1:�s ��tim�zation to rec�ave serucce$. Ready for�ife Host Homes 1 1:10 Shasta Carnrnunity Health it cat�depend but for the mc�st part Center* 10 ' 1:25 Shasta County* HHSA 10 1:23 * These four currently provide services to people in encampments Do you have a waiting list for services? If yes, how many are on your waiting list? F�ithWorks Cc�rnrnunity ' No ! We use Cdordinated Entry C�alition ln�, Hill Country Community Clinic yes 100 plus Luth'eran S�cial Seruices Yes �.(3 Nation's Finest No N/A N�ne, rnost seruices are specific to dre�p in�nd ane S�fe PI'ace (OSP) No �vailability.Transiti�t��l housing may haue a waitlist for ' units when fully'built out. Ready for�ife Host Homes Yes Varies, usually 10-15 youth at a time 5ha�ta Cornrnunity H�aith ; Nc� N/A Center Shasta County HHSA No We utilize HMIS when we have availability within a program. Would you have capacity to provide two full-time case managers to work in encampments? Other Comments: F�ithWc�rks We d�nc�t h�ue the capacity ta prc�vid�2 full time CM at this tirne but wc�uld Community Nc� Cc�alition INC c�nsider exp�nding. We have 15 full-time cm/sw positions and 7 open because of the challenges that Hill Country are present when working in this field. That includes homeless and housed. It a Community Clinic NO hard job with not enough training or resources to help everyone. Mainly housing inventory and long-term case management. Lutheran Scrcial Nc� Nc�Cc�mrnents Services Regarding the last question, we plan to have more direct presence in the Nation's Finest No homeless encampments but that would be part of an outreach specialist's role here and not a full time presence. One Safe Place Nc� Na Cornrrtents {t�SP) Ready for�ife Host Encampment outreach is not something we currently do; but not something we Homes No are against exploring in the future-especially to identify and connect with homeless youth. Shasta C�rrirnunity Yes W�uld ther�be funding a�railable to suppc�rt the CM7 H�alth Center Shasta County HHSA Yes No Comments Nousing staff are recommending that we release a Request for Proposals(RFP)for organizations interested in expanding into this area of homeless services.The need to add two case managers is essential to meet our goals for the grant: Serve 200 people over the three-year period, with 90 transitioning into emergency shelter and 50 transitioning into permanent housing.