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Home My WebLink About _ 4.11(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: Apri12,2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(� Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr 3f2Ii2t}`?� r�' �p�si��,C�i �r� �° �,f26,{'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(f�--Fourth Amendment to the Old Oregon Trail Safety Improvement Project Consultant Services A reement Recommendation Approve and authorize the following: (1) Approve the Fourth Amendment to Consulting and �Professional Services Contract (C- 8146) with Stantec Consulting, Inc., for a total not to exceed fee of $698,45510, an increase of $428,946.85, for environmental services for the Old Oregon Trail Safety Improvement Project; (2} Authorize the Nlayor to execute the Amendment; and (3) Authorize the City Manager to execute additional contrac�amendments up to $70,000. Fiscal Impact The project is grant funded through the Federal Highway Safety Improvement Program (I�SIP). The federal grant funding component is fixed at roughly $2.6 million. The City of Reding's (City) share of the project, roughly$2.2 million, is required to complete the project and is funded by the Streets Division. There is a s�ufficient amount of funding budgeted for the project to fulfill the contract. Alternative Action The City Council (Council) may choose not to authorize the amendment and provide staff with alternate direction. This alternative would delay or eliminate construction of the improvements and jeopardize federal funding. Report to Redding City Council March 26, 2024 Re: 4.12(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement Page 2 Background/Analysis At its regular meeting on October 7, 2014, the Council accepted the Federal HSIP funds for safety improvements along Old Oregon Trai1. The original project proposed to construct two 12- foot �ravel lanes with 6-foot paved bike lanelshoulders from Midland Drive to Bear Mountain Road. This section of roadway does not have paved shoulder for bicycles, pedestrians, vehicle recovery, or emergency parking. The narrow roadway has numerous horizontal curve sections and an accident rate that is more than three times the statewide average for similar roads. In 2016 an environmental services contract was executed with Stantec Consulting Services, Inc. During the course of environmental field studies, it was determined that the roadway bisects an archaeological site. In an effort to avoid the archaeological site, the City and the HSIP Committee shortened the project limits, and added a curve realignment south of La Crescenta Drive near the Tierra Oaks subdivision. The revised project limits extend from Paso Robles Avenue to Bear Mountain Road. In October 2018 sub-surface testing revealed addi�ional archaeological resources within the revised project limits. Due to the discovery of new resources, it was determined that the project would require additional sub-surface testing, laboratory analysis, Tribal consultation, Native American monitoring, and report preparation. This information was presented to the HSIP Coinmittee in March 2019, resulting in the approval of an additional $600,000 in HSIP funds and additional time to deliver the project. After the approval of additional HSIP funds, the City sought a Cost Effectiveness/Public Interest Finding (PIF) from the California Department of Transportation (Caltrans) District 2, Office of Local Assistance, who provides oversight far the use of federal transportation funds. The PIF requested the use of a non-competitive negotiated consultant contraet with Stantec Consulting Services, Inc., in order to provide consistency in the Tribal consultation, consistency in the environmental studies, and to reduce the delay associated with a competitive Request for Proposals (RFP) process. Caltrans approved the PIF, allowing the City to contract directly with Stantec Consulting Services, Inc. On July 16, 2019, Council awarded a Sole Source procurement to Stantec Consulting Services, Inc., authorized the Mayor to execute a Consultant Services Agreement for a not-to-exceed fee of $225,559.85, and authorized the City Manager to approve contract amendlnents in an amount not to exceed$100,000. Stantec Consulting, Inc., was able to proceed and has completed the Phase II cultural studies, lab work, historic evaluation, tribal consultation, and report preparation. The project will soon proceed to the construction phase and as required by Caltrans, the federal lead agency, both archaeological and tribal monitoring will be required to avoid potential impacts to sensitive resources. The Amendment also includes the cost of laboratory analysis, recordation, and reporting for resources that may be encountered during construction. The total combined project cost for the Old Oregon Trail Safety Improvement Project is expected to be in the $4.8 million-dollar range including design; environmental clearance and permitting; right-of-way; construction, including contingencies; and construction management. Due to the complex nature of this project, staff recommends the approval of an additional $70,000 in contingency reserve for the contract. If this reserve needs to be utilized, a contract amendment would be negotiated with the consultant and executed with approval of the City Manager. Report to Redding City Council March 26, 2024 Re: 4.12(f)--Amendment to C-8146 Old Oregon Trail Safety Improvement Page 3 Environmental Review On January 21, 2022, Caltrans approved a Categorical Exclusion under Title 23 CFR 771.117(c): activity(c)(26), thereby satisfying the requirements of the National Environmental Policy Act. On February 15, 2022, Council adopted the Mitigated Negative Declaration and Mitigation Monitoring Program, and approved the 01d Oregon Trail Safety Improvement Project, thereby satisfying the requirements of the California Environmental Quality Act. No further action is required. Council PrioNity/City Manage� Goals This is a routine operational item. 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M�� ,a+� � _ � �l -�s � � -_a , -�' � . � 7 r' `�� -' 1 �y,� ��, , �� - � , � _�� r � , ; (� 1 �� •o�` __-'�� 1 ,r' 1 ' � , _� t, �`� ' ---- � _..� � - r g�s� +�`� � ,-' - -- .E , OP .§*� .� ,., �., i ; � .r � i� ..__. } �" f,.� `..... �- �.�.; �.: �r-� ,.,� � r '( ^"`�-� '`.„„�,,r^_ � � t ��__.�'" ( l „,,. i ` � ,..._t � ' ...,�� F 1 '``:--..._t _,�.�-__."'� t '^..�...' _ N GIS DIVISION �OCATION MAP MTG.DATE: INFORMATION TECHNOLOGY DEPARTMENT W E DATE PRODUCED: ITEM: DECEMBER15,2021 OLD OREGON TRAIL SAFETY IMPROVEMENT S o zoo 400Feet CITY OF REDDING ATTACHMENT: � P:\Environmental Management\ProProjects\OldOregonTrailSafetyProject.aprx FOURTH AMENDMENT TO CCINSULTING AND PROFESSIONAL SERVICES CONTRACT (C-8146) WITH FHWA FUNDING/ASSISTANCE Old Oregon Trail Safety Improvements Project-Expanded Services (Federal Aid Project No. HSIPL-�068(052)) The Consulting and Professional Services Contract C-8146 ("Contract") dated July 19, 2019, and amended February 9, 202I, September 2, 2021, and December 13, 2022, between the City of Redding, California, ("City") a municipal corporation, and Stantec Consulting Services, Inc., ("Consultant")is hereby amended as follows: RECITALS WHEREAS, the City and Consultant agreed to add scope and fee to the contract to be able to complete the cantract scope; NOW,TH�REFORE, the Contract is amended as follow: I. SECTION 1.A is amended to read in its entirety as follows: Subject to the terms and conditions set forth in this Contract, Consultant shall provide to City the services described in Exhibit A, Exhibit A-1, Exhibit A-2, and Exhibit A-3, attached and incorporated herein. Consultant shatl provide the services at the time, place and in the manner specified in Exhibit A, Exhibit A-I, Exhibit A-2, and Exhibit A-3. All Consultant personnel listed as members of the project team in the attached exhibits shall ' remain on project unless prior approval for the change in personnel has been granted by ' City's Contract Administrator. ' II. SECTION 2.B is amended to read in its entirety as follows: ' In additton to the a[lowable incurred costs City will pay the Consultant a fixed fee of $5,599.78. The fixed fee is nonadjustable far the tertn of the cantract, except in the event of a significant change in the scope of work and such adjustment is made by contract a�nendment. III. SECTION 2.I is amended ta read in its entirety as follows: In accordance with Exhibit A,Exhibit A-1,Exhibit A-2,and Exhibit A-3,the total amount payable by City including the fixed fee shall not exceed Six Hundred Ninety-Eight Thousand Four Huzldred Fifty-Five Dollars and 10/lOQ ($698,455.10}. IV. SECTION 3.A is amended to read in its entirety as follows: This contract shall go into effect on June "7, 2019, contingent upon approval by City, and Consultant shall cornmence work after notification to proceed by City's Contract Administrator. The contract sha11 end on Decem6er 31, 2025, unless extended by contract amendment. V. SECTION 3.E is amended to read in its entirety as follows: The maximum amount far which the City shall be liable if this contract is terminated is Six Hundred Ninety-Eight Thousand Four Hundred Fifty-Five Dollars and 10/100 ($698,455.10). VI. The Exh2bit A-3 attached tn this Fourth Amentlment�s incorporated into the'Contract dated J�Iy 1�,2019,and amended F�bruary 9,2021, September 2,2021,a�zd December 13,2022, as Exhibit A-3. VII. Al�other terms and cc�t�di�ic�ns of th�Contract dated July r 9,20I9,and a�nended February 9;2021, Septennber 2,2�21,and December l3;2022, sh�ll remain in ftzll force and efEect. VIII. The effective date of this Arz�endment sh�ll be the date that it is signed by the City: IN WITNESS WH�REC}F,City and Consultant I7ave executed this Amendmient on the days and year se�forth below: CITY OF'REI?DING A Municipal Corporati�n Dated: ,2024 By.• �'ENESSt�AU�7�'TTE. Mayor• F"orm Apprr,�ved.' ' �ttest:` �"I�RIST'lAN 1t� CUIZTIS C"ity Attot�ney SHARL�NE�"IP7'C?N, �'ity Clerk B}�. Stantec Consulting Services,Inc. Dated: ,2024 � By: rRTL��v �� r�� EXHIBIT A-3 STANTEC CONSULTING SERVICES INC. AMENDMENT #4 SCOPE OF SERVICES and COST ESTIMATE 41d Oregon Trail Safety Improvement Praject Federal Aid Project No. HSIPL-5068(D52) REDDING, SHAStA COUNTY, CAUFf?RN�A February 16, 2024 ..� �.._._W �L i��;p lf .t_., .5��. _.w Stantec Consulting Services Inc. (Stantec) is requesting this proposed amendment ta modify the existing agreement with the Gity of Redding (City), for the Oid 4regon Trail Safety Improvement Project(Federal Aid Project No. HSIPL-5Q68(052)/City of Redding No. C-8146}, which was executed on July 19, 2019, for the following reasons: • Stantec anticipates additionai project management time to oversee canstruction monitoring for cult�ra! resources. • Additional time and effort required of Stantec's subconsultant, Pacific Legacy Inc.,to conduct cultural resources monitoring during project construction and to coordinate with Native American monitors from Redding Rancheria, the Wintu Tribe of Northern California, and the Winnemem Wintu Tribe. • The original contract agreement between the City and Stantec expired on December 31, 2Q22. Under Contract Amendment#3, the City e�ctended the project contract through December 31, 2024 to allow for execution of the scope of wark described in this amendment. • Contract Amendment#4 would extend the project contract further to allow for the completion of archaeologicaf resources laboratory curafion and reporting. Under Contract Amendment#4 the project contract would be through December 30, 2025. � �r � �� The folfowing assumptions were used to develap this SOW and cost estimate: 1. Monitoring procedures wilf be guided by the ESA Action Plan {Medin 2021). ' 2. Archaeological and Tribal Monitoring will require no more than 120 regular 8-hour days;work weeks are Manday—Friday; no weekend work is required. 3. Assumes all monitoring will be in 2024, all lab work and reporting in 2025. 4. There will be a four(4) hour call out fee if wark is cancelled before notice to monitor. 5. In the event of a one (1)day cancellation of wnrk, lodging and per diem provided for the archaeological and non-local Winnemem Wintu monitor to avoid the need to travel to and from the project area when work would resume the following day. ' Old Oregon Trail Safely Improvernent Project February I b,2024 Stantec Controct Amendment#4 � 6. Travel time to and from the praject area may be required outside of the Manday through Friday construction week. Time wili be biiled at the monitor's hourly rate or as overtime if required. 7. Overkime for travel is budgeted for the Winnemum Wintu and archaeological monitor(s). 8. Na more than one archaea{ogical monitor wiil be required on site at a time. 9. Na more than four 30-minute tailgate trainings will be required. 10. Native American Manitors will be provided by Redding Rancheria; the Wintu Tribe of Northem California (WTNC}; and the Winnemem Wintu 7ribes. 11. Native American monitor hourly rate is $37/hour per monitor for weekday work. 12. Per diem will be provided for the archaeologist and one Winnemem Wintu representative if traveling more than 50-miles to the job site (proof of residence required). 13. Per diem will follow current State rates of$99 per night(with a receipt from a commercial lodging establishmen#)with meals as follows: $7.00/breakfast, $11.00/lunch, $23.00/dinner. 14. An updated DPR 523 site record wifl be prepared for CA-SHA-39/553 and as directed by Caltrans will include locations of repatriated cultural materials. 15. No new resources will be discovered or require recording or evaluation. 16. Curation will not be required, all cultural materials reburied at a site agreed upon by the Ciry and the Tribes following cataloging, analysis and reporting. 17. Should cultural maferials, features or deposits associated with CA-SHA-39/553,or an unanticipated discavery be identified that can reasanably be associated with CA- SHA-39/553 within the Area of Potential Effects(APE), then treatment options and methods will follow the Post Review Discovery and Monitoring P(an (PRDMP} (Shapiro 2021}. We have not budgeted to develop or implement treatment options or methods. 18. The Archaeological Monitoring Report will undergo two rounds of review. We assume the comments will be lirnited; however, addressing comments that require more time than allocated in this cost estimate may prompt a cost amendment. 19. Mileage will be billed at the current federal rate. ��.'F.�� £ ,, '��`�_�� Task 9. Project Management and Coordinafion (Modified Scope and Cost) Under this task, Stantec will maintain an open line of communication with the Cify(as apprapriate)throughout completion of the project tasks. This will be accomplished through a ' combination of conference calls or emails and submittal of pertinent written correspondence. No in-person meetings are anticipated for this project. Up to three (3)one-hour conference calls are ' assumed. OId Oregon Trail Safety Improvement Project Februdry 16,2024 Stantec Controct Amendment#4 7 Detiverabies: Meeting notes; emails summarizing conversations; project updates. Meeting(s): Up to thre� (3) one-haur conference calls Task 9— Consfruction Monitoring— Cultura!Resources (New Task) Sa�fitasTc 9.�:1�r-chcteologi�cel�fo�i�Eor•ir7,� Pacific Legacy (subcontractor to Stantec}will provide one archaeologieal monitar to observe ground disturbing activities associated with canstruction within and adjacent ta the Archaeological Manitoring Area (AMA) as defined in the Environmentally Sensitive Area (ESA} Action Plan previously prepared under Task 200.0005. The monitor will follow procedures outlined in the ESA Action Plan including preparation of daily monitoring forms. The archaeolagist will take photas as appropriate to document the construction work activities and cultural resource finds, � Cultural materials encountered during manitoring will be collected according to the requirements of the Post Review Discovery and Monitoring Plan (PRDMP) (Shapiro 2021). Per the PRDMP, these artifacts may include formed tools (e.g., projectile points, groundstane fragments), unique artifacts such as shell beads or ornaments, or obsidian debitage from intact or feature conte�rts. Artifacts that are collected will be recorded with a global pasitioning system {GPS}point and bagged and labeled with appropriate provenience information. The archaeological monitor will maintain an inventory of collected items for tracking purposes and daily reports. Collected materials will be transported to Pacific Legacy laboratory in EI Dorado Hills for cataloging and analysis. The monitor will also conduct archaeolagical sensitivity training{s}for the construction crew(i.e., tailgate training). This training typically occurs at the beginning of the first day of canstruction work, or as needed when new construction personnel arrive on site, as parf of a taiigate and safety meeting. Training will include discussion of the procedures outlined in the ESA and protocols in the event of an ESA breach, Archaeological Monitoring Area (AMA), historic preservation laws, history and prehistory of the area, nature and appearance of archaeological material culture that may be encountered as well as protocols for stop wark and communication in the event of a discovery. The training usually lasts 15-30 minutes and could be conducted in conjunction with biological resource training or similar studies, and these sessions may include cultural sensitivity training provided by the tribes(s). This task allows for four(4) 30-minute cultural tailgate trainings. This task assumes up to 120 days of archaeological manitoring will be required based on 8-hour days and 5-day work weeks. The cultural monitor will also be present during the instal(ation of the ESA fencing and signage. Deliverables: Moniforing forms that will be included in the Draft and Final Archaeological Monitoring Report described in Subtask 9.4 Meeting (s). Up to four(4)30-minute cultural tailgate trainings Sa�t��ask 9.2:Lal�or-ato�y�'r•acessie�c�acad Rnalys�s Laboratory methods for archaeological materials collected as a result of any discovery include cataloguing and selective analysis of cultural constituents and shall conform to the conventions used for previous investigations of CA-SHA-391553 (Shapiro et al. 2020). If artifacts of special significance to the tribe(s)are encountered, they will be treated in accordance with the tribe's ' wishas and not subject to any destructive analysis. Archaealogical material will be cleaned to ' the extent necessary for identification, classified and analyzed, enumerated, described, and catalogued according to the methods outlined in the PRDMP. Depending on the nature of the ' artifacts, analytical studies may include flaked stone technology and functional analysis; obsidian geochemical analysis(XRF); obsidian hydration; groundstane and modified stone; pollen/starch grain analysis; faunal analysis; macrobotanical analysis; and radiocarbon dating. Old Oregon Trail Safety Improvement Project February 16,2024 Stantec Contract Amendment#d 3 This task assumes a predetermined number of samples for these analyses. Should the number of collected artifacts requiring special studies exceed the budgeted amount, a budget amendment may be required. Upon completion of cataloging, artifact analysis, and reporting, collected artifacts will be reburied in a focation based on the results of consuitatian between Caltrans, the City, the Winnemem Wintu Tribe, Redding Rancheria, and the Wintu Tribe af Northem California (Brawn 2021). Deliverabies: Artifacts wiil be cataloged, and a final electronic record wili be prepared in accordance with the PRDMP. Meeting(s): �ne(1) ane hour conference cali and one (1) in-field meeting to discuss findings and repatriafe artifacts. .�€el��sBc 9.3:NativeAra�er•icara£'oo�-dir�rrtiopa This task includes time to coordinate with Native American monitors from Redding Rancheria; the Wintu Tribe of Northern Califomia (WfNC); and the Winnemem �ntu Tribes. We anticipate one monitor from each tribe will be present for afl of the graund disturbance associated with Project construction within the AMA as defined in the ESA Action Plan. Tribal Monitoring costs are included in Other Qirect Costs. Deliverables: Not applicable Meeting (s): Not applicable ��a�as�f 9,�:A��ehaeo�o��cal.NPor�i�oa-drPg.��aa�-� Pacific Legacy will prepare an archaeological manitoring report per the requirements af the ESA Aetion Plan. The report will describe the results (even if negative)af the monitoring and other archaeological activities conducted as a result of the�Id Oregon Trail Safety Project. Draft and final reports will be prepared that summarize the results of all survey and recording efforts canducted immediately prior to pre-constructian surface preparation at site areas within the AMA; the results of archaeolagical and Tribal construction monitoring at CA-SHA-39/553 or elsewhere, including methods, findings, and any constraints encountered; and the results of any test or data recovery excavations if required during project construction. An updated archaeological site record using Department of Parks and Recreation (DPR)523 forms will be produced for CA-SHA-39/553 upon completion af the construction manitoring. The updated site record will detail any changes in resource condition, the results af pre-construction surveys and field analyses, and the location and attributes of any known or newly discovared cultural materials and/or features, and the locations of any repatriated artifacts. The draft and final �eports will be completed according to the Secretary of Interior's Standards ' and Guidelines for Archaealogical Documentation (Federal Register 1983:44734-44737)for review by Caltrans, the City, and Native American tribal representafives. The format of the ' reports will be consistent with Caltrans' Standard Environmental Reference—Volume 2: Cultural Resources. ' Deliverables: Draft and Final Archaeological Monitoring Report(electronic final report files}; an updated DPR 5�3 site record for CA-SHA-39/553. Meeting (sj: Not applicable �� .��_��4E�v�. �11_:'� r��,� The current, approved budget is on a time and materials basis, for an amount not-to-exceed cost of$269,508.25 (executed on September 2, 2021, between COR and Stantec). Our prapdsed amended cost to complete the remaining tasks and additional services is Old Oregon Trail Safety Improvement Project February 16,2024 Stantec Controct Amendment d�4 4 $428,946.85. Assuming this amendment is approved, the overali, amended budget to complete the amended scope of work will be for an amount not-to-exceed $698,455.10. Regards, Stantec Consuiting Services Inc. .--f �'`� ��.`� � � ��i��.��a�€€�-�� cr�r�i��:�c�;�gcas� Principal Project Manager Phone:530 280-8375 Phone:530 280-8376 Fax:530-222-4958 Fax:530-222-4958 wirt.lanning@stantec.com connie.macgregor@stantec.com By signing this proposal, City of Redding autharizes Stantec to proceed with the services herein described and the Client acknowledges that it has read and agrees ta be bound by the attached Professional Services Terms and Conditions. This proposal is accepted and agreed on the Day day of Month, Year. Per: Clier�t Gom�any Name Enter Name&Title Print Name&Title 5ignature Ariachments; Caltrans 10-H1(revised 0?l15/2024) Pacific Legacy Subcontractor Proposal for Construciion Monitoring cjm oidoregonVl amnd4 Old Qregon Trail Safety Improvement Project Februory 1 b,2024 Stantec Contract Amendment#4 5 Locai AssisWnce Frocedures Manual EXHIBIT 10•H1 Oid Oregon Traii Safety Project-Expanded Services Cost Proposal Natc:Mark•vps arc NW ApaweC �,.J Pnme Consultant �Subconsutlam ❑2nd Tier S�bconsullant consuiiant: Stantec Gonsultinq Services Inc Project No. NSIPL 5068(052) Contract No. Dale�8/2019(rev Q2/15l202� DIRECT LABOR Classification/Title Name Hours Actual HouHy Rate Total Principai,Level 15 W.Lanning 12.00 $ 83.65 $ 1,003.8� Principal,Level 15 TBD Q,00 $ 82.86 $ _ Sr.Projed Manager,Levei 14 TBD D.00 $ 69.56 g _ Project Manager,Levei 72 C.MacGregor 46.00 � 58.65 S 2,815.20 GIS Manager,Leve�11 TBD 0.00 5 4Z51 � - GIS Analyst,Level 9 TBD O.Op $ 38.4B $ - Bioiogisi,Level�0 TBD 0.00 $ 40.37 $ . Biologist,�evel 9 TBD 0,00 $ 36.3� 5 � Biologist,Leve18 TBD �.00 $ 32.91 $ � Biologisl,Levei 7 T8D 0.00 3 30.07 3 - Cullura�Resources,Level 73 TBD O.OD $ 63.76 $ _ Gulturat Resources,Level 12 TBD 0.00 $ 61.44 $ _ Environmenial Analyst,Levei 7 TBD O.OD g 3�.60 $ � Tech.Editor,Level 12 T80 0.00 S 49.85 $ � QA/QC Manager,Level 11 B.Wiechman 24.00 g 48.83 $ 1,171.92 QA/QC SpecialisL level 9 TBD 0.00 $ 37.62 S - QAtQC Specialist,Levei 8 TB� 0.00 $ 32.16 $ - Project Controis,Levei 10 T8D 48.00 5 40.37 5 1,937.76 $ 5 - $ . � - 5 - LABOR COSTS a) Subtotal Dired Labor Costs 5 6,928.66 b) Anlicipated Salary Increases(see page 2 for calcuiation) � _ c)TOTAL dIRECT LABOR COSTS[(a)+(y)) g 6,928.68 INDIRBCT COSTS d) Fringe Benefits (Rate: 54.08% ) e)Total Fringe Benefits((c)x(d)] 5 3,747.03 � Overhead (Rate 31.44°/a ) g)Overhead[(c)x(�] $ 2,178.38 h) Ge�eral 8 Admin (Rale: 82.97°! ) i)Gen&Admin[(c}x(h)j $ 5,74H.73 j)TOTAL INOIRECT COSTS[(e)+(g)+�ijj g 11,674.13 FIXED FEE 10.OD! k)TOTAL F�XED FEE[(c)+(j)J x fixed fee: S 1,860.2B f�GONSULTANTS OTHER diREGT COSTS(ODC)•ITEMIZE(Add additional pages if necessary) Descriptlon of Item Quantity Unit Unit Cost Totai Mileage Cost 0.00 Miles $ 0.545 $� - SubmeterGPS 0.00 Days 5 110.00 5 - 0.00 Hours $ _ y _ Confere�ce CalUMailing 0.00 Cost 5 10.00 $ _ 68W Copies 0.00 Page � p,�5 � _ Color Capies(8,Sx11) 0.00 Page S1.25 5 - ' ColorCapies(1'Ix17) 0.�0 Page $ 2.00 � _ ' Lodging/Per piem 0.00 Days $ 201.00 5 - S - S - Q TOTAL OTHER DIRECT COSTS $ - m)SUBCONSULTANTS'CO5TS(Add additional pages if necessary) Subconsultant 1:pacific Legacy � 4�8,483,76 Subconsultant 2: $ Subeonsultant 3: $ Subconsultant 4: $ m)TOTAI SUBCONSU�TANTS'COSTS 5 40B,483.76 n)TOTAI OTHER DIRECT COSTS INCLUDING SUBCONSUI.TANTS((I)+(m)] $ 408,483.76 TQTAL COST[(c)+(j)+(k)+(n)] § 428,946.85 NOTES: t.Key personnei musl be marked with an asierisk(`}and employees Ihat are sub}ect to prevailing wage requiremenls must be marketl with hvo asterisks(").All costs must comply wilh the Feaeral wst prinupies.SubconsuitaMs will pravide their own cost proposals. 2.The cosi proposal format shall not be amentled.Indirecl cost rates shall be updaletl on an annual basis in acwrdance with the consultanPs annua� accouMing penod and estahlished by a cognizant agency or accepied by CalVans. 3.Anticipated selary increases calculation(page 2)mus(accompany. Pa¢a 7 ot 3 CALCUATIONS FOR ANI7CIPATED SA�ARY tNCREASES Consui�ant Stantec Consuftin Services Inc. ProjBGt No. HSIPL 5068�052} Contrad No. Date 12/7/2022(rev 011t012 1. Calculate Average Hourly Rate for 1st year of the coMrect�Direct Labor Subtotal divided by totai houa) Direa labor ubtotal Total Hours Avg Hourry 2 Yoar Contraa per Cost Proposal per Cosl Proposal Rate Duration S 6,928.66 1J2 = $ 52.49 Year 1 Avg Hourly Rale Z. Galculate houriy rate for all years(Increase the Average Hourly Rate for a year by proposed escalaUon%) Avg Hourly Rale Proposetl Esca�ation �aa�� °� $z"q9 + 0% = S 52.49 Year 2 Avg Houdy Raie Year 2 $ - + 0% = g - Year 3 Avg Houdy Rale Year 3 5 - * 0% = 5 - Year 4 Avg Houny Rale Year a S - + 0% = g - Year 5 Avg Hourty Rale 3. Caiculate esGmated hours par year(Multiply estlmate%each yaar 6y toWt hoursl Eslimated% Total Hours Totai Hours Completed Each Year per Cost Proposal per Year Year 1 �00.00% ' 132.0 = 132A Estimaled Hours Year t Year Z 0.00% ' 732.0 = 0.0 Estimaled Hours Year 2 Year 3 0.00% ' 132.0 = 0.0 Estimaletl Hours Year 3 Year 4 0.00% ' �32.0 = 0.0 Estima(ed Hours Year 4 Year6 0.00% ' 132.0 = 0.0 Es6matedHoursYearS - To�a! 10046 Tolal - �32� 4. Calculate Total Costs inciuding EscalaUon(Mukiply Average Houdy Rate by the number of hours) Avg Hovrly Rate Estimaled hours calculaled above Cosl per Year i ) (caicwated above) Year t S 52.49 ' 132 = g fi,�J28.68 Eslimated Hours Year t Year 2 $ - • 0 = $ - Estimatetl Nours Year 2 Year 3 5 - ' 0 = S - Estimatetl Nours Year 3 Year 4 $ - ' 0 = $ • Estimated Hours Year 4 Year 5 £ • ' 0 = 5 - Eslimatetl Hours Year 5 Total Direcl Labor Cost with Escalation = S 6,928.68 Direct Labor Su6total hefore Estalation = 5 6,928.68 Estimaled lotal of Direct Labor Salary Increase = $ . Transter lo Paqe 1 NOTES 1.This is not the only way to es�imate salary Increazes.Olher melhotls wili be aaepted if they cleatly indicale Iha 94 increosa,ihe tl ot yoars af the conVact,and a breakdown ol the labor lo Da perto�med eacA yeac � 2.,5n es�imaibn�ha�Is 6aectl on dimcl iabo�muttiplied by salary inoease%malfip�ied by the p of yean(s nol acceplaCle,(i.e.5250,000 x 2%x 5 yrs=525,000 is not �� en accepta6lc methodobgyj. �. 3.This assumes Ihal one year wlll be warketl al ihe rale on Ihe wst proposal betore seiary increeses ara pranfed ��. 4.CakWalions for aMkipaled salary escalation musl be provided. ��. Fape 2 of 9 Certification of Direct Costs: i,the undersigned,certify to the best of my knowledge and belief that a0 dired costs identified on the cost proposal(s)in this corrtrad are actual,reasonable,allowable,and allocable to the comrad in accordance witn the contract terms and the foilowing req�irements; 1. Generatiy Accepted Accounting Principles(GAAP} 2. Terms and conditions of tha contract 3. Titie 23 United States Code Section 112-�etting of Contracts A. 48 Code o(Federal Regulatio�s Par1 37-Contract Cost Principles and Praceedures 5. 23 Code of Federal Regula�ions Part 172-Procurement,Management and Adminisiration of Engineenng and design Related Service 6. a8 Code ot Federa�Regufaiions Par199Q4-Cost Accounting Slandards Board(when applicable) Ali costs must be applied consislently and faidy to all contrads.All documenlation of compliance must be retained in Ihe projea files and be i�compliance with applicable federa)and staEe requiremenls.Costs that are noncompliaM with the tederal and state requiremenls are not eligible for reimbursemeni. Lacai governments are responsible for applying onty cognizant agency or Caltrans accepted Indirect Cosi Rate(s). Prime Consultant or Subconsulta�t Certifvinq� Name: Title`: SignaWre� Date of CertificaGon: Email: Phone number: Address: "An individual executive or financial officer of the consultanFs or subconsultaM's organizalion at a level no lower than a�ce President or a Chief Financiai Ofticer,or equivalent,who has autharity to represent the financiai information utilized to establish fhe cost proposal for the contract. List services the consWtant is providing under the proposed contracC CEQA/NEPA compliance documentatio�and supporting technical studies(NES,Weqand Delineation,Section 706 documenfailon). Pape 3 ot 1 �.. Ba}'Area Division Phone: 52Q.524.3991 � 900 IvFodoc Stceet Faa:: 510.524.4429 Berkeley,CA 947t37 «�v�*.pacificIegac}-.com DecemUer 19,2023 Connie MacGregor,Project Managex Stantec 5000 Bechelli Lane Suite 203 Redding CA. 96002-3553 RE: Proposat for Archaeolog-ical and Tribal Monitoring for the OId C?regon Trail Safety Project,CitS� of Redding,Shasta County Dear Coniue: Below is our pzoposal to provide cultuxal resources monitoring for d�e Old Oregon Trail Safety Project (Project},Redding,Shasta Cotmty. Morutoring will Eollow the guidelines oE the ESA Elcrion Plan deceloped for tlie Psoject(Medin 2021).The following is our understanding of the required tasks: TASK 1—PROJECT MANAGEMENT Pacific Legacy has provided time for projcct administrative funetions related to staff cooidination, pxeparation of inonthlj�progress zeports,billings,and contract summaries.Time is also included to coosdinate with City, Caluans,and Stantec staff via conference calls if needed. TASK 2—NATIVE AMERICAN CQORDINATION This task includes time to coordinate with Native rlmerican monitors Exom Redding Rancheria;the Wintu Tribe of Northem Califarnia(W"TNC};and the Winnemem l�{/intu Txibes.\Xle anticipate one monitor from each tribe�vill be present for all of the ground distusbance associated with Pioject construction witlun dic Archaeolagical Monitoring Atea(AMA)as defined in the ESA Action Plan.Tribal Moni[oring costs arc included in Other Direct Costs. TASK 3—TAILGATE TRAINING Pacific Legacy�vill conduct a tailgate training prior ta d1e stazt of construction related ground disturbance and after die establislunent of the ESr1.The training will take place onsite and ivill u�clude all construction pexsonnel and supervisors involved in ground distiubing acrivities. Trauung will include discussion of the procedures outlined in the ESA Action plan including restrictions of work vvitlun Envisonmentallj�Sensitive Area(ESA)and protocols in the event oE an ESA bseach,Archaeological Monitoring Area(AMt1),historic preservation laws,ivston*and prelustory of thc area,nature and appearance of axchaeological matcrial cultuse diat inay be encountered as�vell as pxotocols for stop wozk and communication in the event of a discovcry. The training wiil also cover tesponsibility and audioiity of the archaeological and uibal monitors.Tribal monitors will be provided an opportunity to discuss topics of importance to the Tribe.The ttaining will take place on site and will be behveen 1 S and 30 minutes. The tailgate training may need to be repeated for new construcrion persannel. We have budgeted fos Eour 30-minute tailgate Uainings, TASK 4—ARCHAEOLOGICAL MONIT(JRING Paci6c Legacy will provide one axchaeological monitor to observe�ound disturbing activities associated with ' construction within and adjacent to the AMt�as defined in the ESA Action Plan.The monitor will follow ' pracedures outlined in the ESA Action Plan including preparation of dailp monieoxing forms.The ' archaeologist�vill take photos as appropriate to document the construction�vork acdvities and culhaial xesource Emds. ' Busincss O�cc Pacific Basin Sicnaf Centrai Vallcp 49t9!'{rindptay Dc�'4 7d6 Flckili St_#20� a919�r�indplay Dr.#4 E:I Dorado I�fiils,C:A 9a7G2 i�ailua,I�I1 9673=1 I};I D�rndo Flills,C:1 95�G? 91G358.575G I'h. 808?G3.480Q Ph. 97G.3�8.575G 1'h. 91G3�S.�tlii Pa� 80S?(�3.=13C)01�;3� 9IG358.�1G1 I�aa Cultural materials encountered during motutoTing will be collected according to the requirements oE tIie Post Review Discoveiy and Monitaring Plan(PRDMP) (Shapiro 2021). Per the P1tllMP,dlese artifacts maj� include formed tools (e.g.,projectile points,groundstone fraginents),unique artifacts sach as shell beads or ornaments,ot obsidian debitage fzom intact or feature contests.r�tifacts that are collected will be recorded �vidi a GPS point and ba�ged and labeled unth appropriate provenience informauon.'I'he archaealogical monitor will maintain an inventor}�of collected items for tracl:ing purposes and daily�xeports. Collected materials tviil be txansported to Pacific 1 egacy labozato��in FI Dorado Hills Eox cataloging and analysis. �Ve have budgeted for 120 days of axchaeo2ogicai monitoring at 8-hour days and 5-day work�veeks. Pacific Legacy's morutor w-ill also be pzesent during tlic installation of the�Sri Eencing and signage. TASK 5—LABdR.ATORY PROCESSING AND ANALYSIS Laborztory me[hods Eor archaeological matetials collected as a resu(t oF any discoverv include cataloguing and selective an:ilysis of culttiial constituents and shall conform to ttie conveutions used for previous investigations oE CA-SHA-39/553 (Shapito et al. 2020). If artifacts of special significance to rhe uibe(s)are encountered,tl�ey will be treated in accordance with the tribes'�vishes and not subject to any destructive analysis. r�rcl�aeologicat material will be cleaned to the eetent necessaLy for idenrification,classification and analysis,enumerated,described,and catalogued according to tl�e mediods outlined in the PRDMP. Depending on the natuxe of the aztiEacts,analytical studies map include: flaked stone teclmology and functional analysis;obsidian geochenucal anal3�sis (XRr');obsidian l7}�dration;groundstone and modified stone;pollen/staich grtin analysis;faunal analysis;macrobotanical analpsis;and xadiocarbon dating. We have proposcd a predetermined number of samples for these analyses.Shauld the number of collected artifacts requiring special stuclies excced the budgeted amount,a budget amendment ma<<be sequited. Upon coinpletion of cataloging,1rtiEact analysis,and reporting,collected arrifacts�vil.l be reburied in a location based on the results of consultation between Caltcans,the City,d7e lVinnemem Wintu Tribe, Redding Rancheria,and tl�e Wintu Tribe of Northem California(Bxo�vn 2021). TASK G—ARCHAE�LOGICAL MONTTORING REPORT Pacific L,egac}�will prepare an archaeolagical monitoring report per the tequirements of thc EStl Acrion Plan. The report will desczibe the zcsults (even if negative)of d�e monitoring and other archaeological acti��ities conducted as a result of the Old Oregon Txail Safety Project. Pacific I,egacp will prepzre draEt and final reports on the aschaeological and Tribal monitoring,any post-review discovexjr invesugarions at CA-SHA- 39/553 or else�vhexe.The repozt will include discussion of mcthods,findings,and any constraints encounteted. An updated archaeolo�ical site record using Department of Paiks and RecLeation(DPR) 523 forms will be produced for CA-SH.A-39/553 upon completion of the const�vcuon monitoring.Thc updated site record u�ill detail any changes in resource condition,the results of pre-constsuction surveys and field analyses,d�e location and attributes of any l:nown or ne�cly disco��ered culhual materials and/or features and as requested by Calttans,the locations of any r.epatriated aztifacts. The diaft and final repotts�vill be completed accoiding to the Secretary of Irrte�ior'.r Starada:clr and Grrirleliller for flrchaeolo8ica!Doc•unrentation(Fcderal Register 1983:44734-44737) for review by Caltrans,tlie Count��,and Native Arnerican tribal representati�es.TI-ee foxmat of the reports will be consistent with Caltraiis'Sta�srlard Enr�iromrrental fteferetJce—Volrrnre2:Csrltr�ralI�e.rozrrc�.r. Proposal for�zchaeological and Triba]l�loniroring For the Old Oregon Trail Safety�Project,Ciry of Redding,Shasta County Page 2 cosT rRoros�. The attached cost proposal incotparates tlie Eollo�ving assumptions: 1. Monitoring procedures will be guided by the ESr1 Action Plan(Medin 2021) 2. Ardiaeological and Txibal Monitozing�vill requi�e no more than 220 regular 8-Iiour days;work weeks are Ivlonday—Friday;no weekend work is requircd. 3. �ssumes all monitaring will be in 2024,all lab�votk and repoxting in 2025. 4. 4-hour call out fee if work is canceIled befoxe notice to monitox. 5. In the event of a one-day cancellation of work,lodging and per diem provided for the archaeological and non-local Winnemem�Vintu tnonieoi to a�roid the need to tsavel to and from the project aiea in when work would resume the following day. 6. Tzavel time to and from the project area may be tequired outside of the M-F construction week;time �vill be billed at tlie inorutor's houily rate or as overtirne iF required. 7. O�>ertime Eor travel is budgeted for dic��innemum lUin�u and archaeoiogical monitor(s). 8. No moze than one archaeological monitor will be requued on site at a time. 9. No more than four 50-minute tailgate trainings�vill be reGuired. 10. Native Arnerican Motutors�vill be provided by Redding Rancheria;the Wintu'I'ribe of Norchern Califarnia(WTNC);and die�Uinnemem Wintu'1'ribes. 11. Native tlmerican monitor hourly rate is�37/hr.per monitor foz weekda}��vork. 12. Pcr diem will be piovided for d1e arcl�aeologist and one��/innemem�t�intu represent�luve iE travcling more dian 50-miles to the job site(pxoof of residence requised). 13. Per diem will follow current State rates of�99 per night(with a ieceipt from a co�nmercial lodging establishment)with meals as folloa�s:�7.40/breakfast,�11.00/lunch,$23.00/dinner. 14. An updated DPR 523 site record�vill be p�epazed fox C11-SH:4-39/553 and as directed by Caltrans will include locations of repattiated cultusal materials. 15. No new resources u�ill be discovered ox require tecording or evaluation. 1G. Curation�rill not be required,all cultural materials rebutied at a site agreed upon by the Cit��and the Tribes following cataloging,analysis and regorting. 17. Should cultural materials,features or deposits associated�,vith CA-SHA-39/553,or an unanticipated cliscover}�be identified that can reasonabl}y be assoclated with CA-SHA-39/553 within the i�iea of Potenaal�ffects (APE),tlien treatment options and methods will foIlow d�e Post Revie�u Discovery and IVFonitoring Plan(PRllMP) (Shapiro 2021).��e ha��e not budgeted to de�relop or implement treatment options or methods. 18. The rlrchaeological Monitoiing Report will undezgo two rounds of xevie�v. ��e assume the comments will be limited however,should addressing comments that require more time than allocated in dus cost esticnate may prompt a cost amendment. 19. Mileage will be billed at the curxent Federal rate. We anticipate that this will be a time and matesials contract. If you have any questions,please contact me at 415-686-3770.Tl�ank you for considering Pacific Legacy to support��our cultusal resources needs. Sincerely, ,l ,. _ � � (_.� ` //.��.,�,�� -"y _. . �" Hannal�Ballard I Principal ' .rlttachments: 10-h form Proposal for r�rchaeologicn(and Tcibal t�-fonitoring for the Oid Otegon Trail Safety Ptoject,City of Itedding,tihasra Counry Page 3 Local Assistance Procedures b7anual Exhi6it 10-HI Cost Proposal EXHIBIT 10-H COST PROPOSAL Page 1 of 3 ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICI C4NTRACT5 (DESIGN,ENGINEERING AND ENVIRONMENTAL STUDIES) Nate:Mark-ups are Not Allowed Prime Consultant X Subcansuttant 2nd Tier Subconsultant Consultant Pacific Legacy,Inc. Project No. Oid Oregon Trail Monitoring Contract No. Datc 12/I9/2023 DIRECT LABOR YEAI2 1 ClassificationtTit[e Name hours Actual Hourty Rate Totat Cultural Resource Specialist 7 Rob Jaekson 4 $76.G1 $306.44 Cultural Resource Specialist 7 Hannah Ballard 40 $4996 $1,998.40 Cultural Resource Specialist b Anmarie Medin 4 $53.84 �21536 Cultural Resource Specialist 5 Williarn Shapiro fi17 $41.83 $34.175.1I Cultural Resource Specialist 4 Elena Reese 120 $35.53 $4,263.6Q Cultural Resource Specialist 3 John Flynn 40 $19.38 $775.20 Cu(tural Resource Specialist 2 Charon Stoesser 8 $27.13 $2t7.04 Contracts Managcr Scott SU•imling 8 $64.07 $S 12.56 Totai Hours: 1,041 $42,463.71 DIRECT LABQR 1'EAR 1-OVERTIME Culturai Resource Specialist 5 William Sl�apiro 12Q $48.88 $5,865.60 Cu(tura(Resource Specialist 4 Elena Reese l8 $41.52 $74736 Cultural Resource Specialist 3 lohn Ffynn 6 $21.39 �128.34 Total Overtime Hours: 144 $6,74130 DIRECT LABOR YEAR 2 ClassificationlTitle Name hours Actual flourl Rate TotaE Cultural Resource Specialist 7 Rob Jackson 32 $78.91 $2,525.12 Contracts Manager Scott StrimCing 4 $65.99 $263,96 Cultural Resource Specialist 6 Lisa Shapiro 60 �54.84 $3,290.40 CuItural Resource Specialist b 5cott Baxter 44 �53A1 �2,120.40 Cultural Resource Specialist 6 Hannah Ballard 44 $51.46 $2,264.24 Cultural Resource Specialist 6 Justin Wisely 100 �49.91 $4,991.00 Cultural Resource Specialist 6 1Ti�iliiam Bloomer 42 $47.'74 $2,005.08 Cultural Resouree Specialist 5 William Shapiro 24 $43.09 $1,034.1G Culturai Resource Specialist 6 Amy Kovak 40 $42.25 $1.690.00 Cultural Resource Specialist 7 Samantha Schell 66 $38.82 $2,562.12 Cultural Resource Specialist 4 Lynn Kim 12 $37.31 $447.72 Cultural Resource Specialist 5 Elena Reese 116 $36.60 $4,245.60 Cultural Resource Specialist 4 Aleck Tnn 28 $34.96 $97g,gg Admin Assistanee Charon Stoesser 34 $27.94 $944.96 Cultural Resource Specialist 3 Mike Lawson 44 $26.62 $1.171.28 Cultural Resource Speeialist 4 Shauna Mundt 68 $24.95 $1,69G.G0 Cultural Resource Specialist 2 James Conner 44 $24.44 $1,057.76 Cultural Resouree Specialist 2 Nicholas Varela 44 • $24.p4 $1,05'1.76 Total Hours: 842 $34,352.04 ' LABOR CQSTS ', a} Subtota(Direct Labar Costs-Year 1 $49,205.01 Subtota(Direct Labor Costs-Year 2 above(rates escalated by 3%) $34,352.04 b) Anticipated Salary Inereases(see page 2 for catulation) c)TOTAL DIRECT LABOR COSTS j(a)+{b)j $83,557.05 INDIRECT COSTS d) Fringe Benef3ts (Rate: 0.00% e)Total Fringe Benefits �(�)X(d)l $0.00 � Overhead (Rate: 1G9.34% g)Overhead((c)x(�] $141,495.51 h) General and Administrative (Rate: 0.00% i)Gen&Admin[(c)x(h)] $0.00 j)TOTAL INDIRECT COSTS[(e)+(g)+(i)) $141,495.51 Lrr 1�•oi Loca!Assistance Procedures Mar+ual Exhibit 10-HI FIXED FEE Cost Proposal q) {Rate: t0.20% ) k)TOTAL FIXED FEE[(c)T(j)]x(q)j $22,95536 t)CONSULTANT'S OTHER DiRECT COSTS(ODC)-TTEMIZE(Add Additional ages if necessa ) Descri tion of Item Quantit Unit Unit Cost � TotaE Field Su lies 3 1 $100.00 $300.00 Milea e(PLI)(382 miles RT frvm EI Dorado Hills 382 24 $0.655 $6,005.04 Lod in (PLI} 120 Ni hts $49.Q0 $21,88Q.fl0 Meals full day (PLI) 124 Da s $41.00 $4,920.00 Native American Monitorin (re ular time) 960 3 $37A0 $146,�G0.00 Native American Monitorin (overiime time for tra 96 l $SS.SQ $5,328.00 Mitea e(Winnemem Wintu)(240 miles RT) 240 24 $O.G55 $3,772.80 Lod in (Winnemem Wintu) 120 Ni hts $99.Q0 $I1,8$0.00 Per Diem(Winnemem VVintu) 120 Da s $41.00 $4,920.00 Lab Su lies 2 1 $l00.00 �200.00 AMS Radiocarbon Datin (max 4 sam les) 4 sam le $600.00 $2,400.00 XRF{ eochemistry of obsidian)(max 20 sam les) 20 sam (e $38.00 �760.00 Obsidian Hydration(max 50 samples) SQ sampie $13.Q00 $750.00 Ex endibie Lab Su lies(boxes,zi locks,ete.) ! each $500.000 $SOQ.00 Pollen and Starch/Pratein Residue Anal sis(10 sa 10 each $20.000 $200AU Photoco ies(Al1 Tasks) 1,fl00 co $0.140 $100.00 !)TOTAL OTHER DIRECT C(7STS $160,475.84 m)SUBCONSULTAN'f'S'COSTS{Add additional pages if necessary) Subconsultant l: �0.00 Subconsultant 2: $O.UO m}TOTALSUBCdNSULTANTS'COSTS $0.00 n)TQTAL OTHER DIRECT CQSTS INCLUDING SUBCONSULTANS({I)_(m}J $160.475.84 TOTAL COST[(c);-(j)+(k)+(n)] $408,483.'I6 NOTES: 1. Key personnel must be marked with an asterisk(*}and employees that are subject to prevailing wage requirements mvst t�marhed �4�ith tivo asterisks{**).Ali costs must comply with the Federal cost principals.Subconsultants witl provide their awn cost proposals, 2. The cost proposal format shall not be amended.Indircet cost rates shall bc updated on an annuat basis in accordance with ihe eonsultant's annual aceounting period a�id established by a cognizani agency or accepted by Caltrans. 3. Anticipated salary increases calculation{page 2)must accompany. LPP 19-01 I,ocat Assistance Proce�lures Manua) Exhibit 10-H1 EXHIBIT 10-I�I COST PROPOSAL PAGE 2 OF 3 Cost Proposai ACTUAL COST-PLUS-FI}iEd FEE OR LUMP SUM (FIRM F1XED PRICI CONTRACTS (CALCULATIONS FOR ANTICTPATED SALARY INCR�ASES) l. Catculate Average Hourly Rate for lst year af the cootract(Direct Lnbor Subtotal divided by totat hours) Direct Labor Subtotal 7'otal Hours Avg Hourly 5 Year Contract per Cost Proposal per Cost Proposaf Rate Duration �0.00 0 = $�.00 Year I Avg Hourly Rate 2. Calculate hourly rnte for alt years(Increase the Avertrge Hoorly Rate for a year by proposed escalation%) Avg Hourly Rate Proposed Escalation 1'ear 1 $0.00 + 3% _ �0.00 Year 2 Avg Flourly Rate Year 2 $0.00 + 3% _ $0,00 Year 3 Avg Hourly Rate Year 3 50.00 + 3% _ $0.00 Year 4 Avg Hourly Rate Year 4 $0.00 + 3% - $0.00 Year 5 Avg Hourly Kate 3. Caiculate estimated hours per year(Muiti�ly estimate°/a each year by total hours) Estimated% Total Hours Total Hours Completed Each Year per Cost Proposal per Year Year I 100,00% * 0.0 = 0.0 F,stimated Hours Year 1 Year 2 0.00% * 0.0 = 0.0 Estimated Hours Year 2 Year 3 0.00°io * 0.0 = 0.0 Estimaied Hours Year 3 Year 4 0.00% 0.0 0.0 Estin�ated Hours Year 4 Year 5 0.00°/a OA 0.0 Estimated I-tours Year 5 Total l OD% 7�ota1 = 0.0 4. Catcalate Total Costs including Escalation(Multiply A��erage Hourly Rate by the number of hours) Avg Hourly Ratz Estimated hours (calculated above) (caiculated above} Cost per Year Year i $0.00 * 0 = $0.00 Estimated Hours Year I Year 2 $0.00 * 0 = $D.00 Estimated Honrs Year 2 Year 3 $0.00 * 0 = $OAO Estimated Hours Year 3 Year� $0.00 * 0 = $0.00 Estimatzd Hours Year 4 Year 5 $0.00 * Q = $Q,00 Estimated Hours Year 5 Tota(Direct Labor Cost with EscalaCion = $0.00 Direet Labor Subtotal before Escalation = $0.00 Estimaled totat of Direct Labor Salary = 50.00 Transfer ta Page 1 Increasc $0.00 NOTES: 1 This is not the only way to estimate salary increases.Other mcthods wiit be accepted if they clearly indicatc the%increase, thc#I of years af the contract,and a breakdov��n of the labor ro be performed each year. 2 An estimation that is based on direct labor muitipiied by salary increase%multipiied by the�of years is not acceptable. (i.e.$250,000 x 2% x 5 yrs=$25,000 is not an acceptable methodology) 3 This assumes that one ycar will be worked at lhe rate on the cost proposal before salary increases are granted. 4 Calculations for antieipated salary escalation must be provided. LPP 1?-01 Local Assistance Procedures Manual Exhibit 10-I11 Cosf Proposal Exhibit 10-Iii Cost Proposal Page 3 of 3 Certification of Direct Costs: I,the undersigned,certify to the best of my knowledge and belief that all direct costs identified on the cost proposai(s)in this contrac[are actual, reasonable,allowab(e,and allocable to the contract in accordance with the contract terms and thc follo��ing requirements: l.Generaliy Accepted Accounting Principles(GAAP) 2.Tenns and conditions of the contracC 3.Title 23 United States Code Section i 1 I -Le[ting of Contracts 5.23 Code of Federal ReQulations Part 171 -Contract Cost Ptinciples and Procedures 4.48 Code af Federal Re�ulations Part 3l -Procurement,Management,and Administration of Engineering and Design Related Service G.48 Code of Federal Reeulation5 Part 99Q3 -Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in eomplia�ice wiih applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement. Locai governments are responsible for appiying only cagnizant agency approved or Caltrans accepted Indirect Cost Rate(s). Prime Consaltant or Subconsultant Certifvin • Name: Hannah Ballard Titie*: CEO Signature: Date ofCertification(mm/dd/yyyy);_ t2(1412023 Ema;t: ballardCa�pacificleaaev.eom Phone Number:415-686-3770 Address 900 Modoe Street,Berkelev,California 94707 *An individual executive or financia(officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer,or equivalent,who has authority to represent the financial information utilized to establish the cost propflsal for the contract. List services the consultant is providing under the pro osed contract: Cultural Resonrces Consulting Services LPP 17-01 ��' '��,� CITY OF REDDING � � REPORT TO REDDING CITY COUNCIL � '` � � �� : MEETING DATE: October 7,2014 FROM: Brian Crane, Public Works ITEM NO. 4.11(e) Director [B-130-0'70/G-100-0'70/5-070-100] SUBJECT: 4.11(e)--Federal Highway Safety Improvement Program Funding for� Improvements on Old Oregon Trai1 ***APPROVED BY*** Department Director: City Manager: � � �� ,�� ,� �u°,� � �.° ��„�„"" ��,M,� �� ,� � •��r� .,r��s��, ukslic �rk�I�ir�ctc>r• �)r°2ti;f?4}1� t<�rs�t�r�,C'ity �as��:;r �t'.� E�l Recommendation: Accept Federal Highway Safety Improvement Program (HSIP) federal funds for safety improveinents along Old Oregon Trai1 and adopti resolution approving the 33rd Amendment to City Budget Resolution No. 2013-061 appropriating $1,888,300 for safety improvements along Old Oregon Trail for Fiscal Year 2014-15. Backg�ound The HSIP program is a federal program that funds transportation-related safety projects. Typical project types include intersection improvements, shoulder widening for improved clear recovery, sight distance improvements, and bicycle and pedestrian improvements. At its meeting on July 16, 2013, the City Council directed staff to apply for federal funds from the HSIP for a project to construct safety improvements along Old Oregon Trail. The project was selected and awarded the grant funding. The HSIP funds have been programed through the California Department of Transportation (Caltrans) into the 2014 Federal Statewide Transportation Improvement Program. The attached budget resolution is necessary to make funds available so that staff can begin working on the project. The project proposes to construct six-foot-wide shoulders along both sides of Old Oregon Trai1 near Paso Robles to Bear Mountain Road. This section of roadway does not have a paved shoulder for vehicle recovery and emergency parking, particularly through numerous horizontal curve sections where many run-off-the-road collisions have occurred. The paved shoulder will provide additional safety and recovery area. In addition, the widening may be designed in such a manner as to flatten some of the horizontal curves to straighten the roadway and provide better sight distance. Further, the wider paved shoulders will allow for improved bicycle travel in the area. Report to Redding City Council September 30, 2014 Re: 4.11(e)--Resolution appropriating HSIP Funding for Old Oregon Trail Page 2 The HSIP program requires a 10 percent minimum match of funds from the City. Because the program limits the amount of federal funds each agency can receive in any grant cycle, and because the City was successful on another HSIP application for this grant cycle, the City will need to fund approximately 21 percent, or $388,500, to match the $1,499,800 in federal funds estimated to complete this project. With the addition of significant development, including Tierra Oaks and other subdivisions utilizing this corridor, traffic volumes have increased along with the potential for collisions. Therefore, it is appropriate that the $388,500 match requirement come from the small-project funding portion of the Citywide Transportation Impact Fee (TIF) program funds. These funds were included in the TIF program, in part, to leverage grant program funds for transportation projects that provide improvements related to development impacts. Issue Does the City Council wish to approve the attached budget resolution to appropriate funding for the proposed project? Alte�natives;Implication of AZte�natives 1. Accept Highway Safety Improvement Program federal funds and adopt the attached budget resolution to appropriate $1,888,300 for the Old Oregon Trai1 Widening Project. (Staff Recommendation) 2. Do not accept the HSIP funds nor approve the budget resolution. This wi11 delay the project and risk the loss of $1,499,800 in HSIP funds. Ultimately, if alternative funding is not secured, the project will not be constructed. 3. Provide alternative direction to staff. Fiscal Impact The Old Oregon Widening project is estimated to cost $1,888,300 of which $1,499,800 will be reimbursed by the HSIP program funds. Citywide TIF funds in the amount of $388,500 are required for the City match required by the HSIP program. Conclusion The proposed project wi11 improve public safety along Old Oregon Trail. The HSIP program allows the City to leverage federal funds with a match of City funds to complete these improvements. Approval of the budget resolution will a11ow for staff to begin work on the design of the project without delay. c: Brian Barner, Traffic Sergeant Chris Carmona, Risk Management Attachments: Vicinity Map Resolution � �� ,�� CITY OF REDDING � W REPORT TO THE CITY COUNCIL MEETING DATE: July 16,2019 FROM: Chuck Aukland,Public ITEM NO. 4.11(a) Works Director ***APPROVED BY*** , �.�kl�ncl,F�ublic W�rks I��recti 7IIl'?(V1� S a�ri L�€�I'�'€a�a�d,Asststant�ity � 7/4!'?(VI�l cauklandCci.redding.ca.ns�� btippin@cityofredding.org SUBJECT: 4.11{a)--Old �Oregon Trai� �Safety Improvement Project Consultant Se�vices Agreement Recommendation Authorize the following actions relative to the Olc�CUregon Trail Safety Improvement Project: (1) Award a Sole Source procur�ment to Sta�te� Consul�ing Services, Inc.; (2) Authorize the Mayor to ��ecute a �onsultant «Services Agreement with Stantec Con�ulting Services, Inc. for �'hase II cultura] stud�es, lab work, historic evaluation, report preparation, tribal consultation, Native �American monitoring, and California Environmental Quality Act document preparation for the Old Oregon Trai1 Safety Improvement Project, for a not-to-exce�ed fee of$225,559.85; and �(3) Authorize the City Manager to apprc��ve�contract ameridments in an amount not to exceed $100,000. Fiscal Impact The project is grant funded through the Federal Highwa� Safety Zrnprovement Program (HSIP). The federal grant fund share is approximately 90 percent ��d the City of Redding's (City) share is approximately 10 percent. The City's share of the project is funded by the Streets Division. �There is a sufficient amount of funding budgeted for the project to fulfill the contract; however, in 2019, the HSIP committed an additional $600,000 to the project to complete the additional cultural studies and construction monitoring. Alternative Action The City Council (Council) may choose nat to award the cantract at this time and direct staff not to pursue this project. This alternative would delay or eliminate construction of the improvement� and jeopardize federal funding. Report to Redding City Council July 10, 2019 Re: 4.11(a)--Agreement-Ola'Oregon Trail Safety Improvement Project Page 2 Background/Analysis At its regular meeting on October 7, 2014, the Council accepted the Federal HSIP funds� for safety improvements along Old Oregon Trail. The original project proposed to construct two 12- foot travel lanes with 6-foot paved bike lane/shoulders from Midland Drive to Bear Mountain Road. This section of roadway does not have a paved shoulder for bicycles, pedestrians, vehicle� recovery, or emergency parking. The narrow roadway has numerous horizontal curve sections and an accident rate that is more than three times the statewide average for similar roads. In 2016, an environmental services agreement was executed with Stantec Consulting Services, Znc. During the course of environmental field studies it was determined that the roadway bisects �an archaeological site. In an effort to avoid the archaeological site, the City and the HSIP Committee shortened the project �imits, and added a curve realignment south of La Crescenta Drive near the Tierra Q�I�s su�divisir�n. The revised project limits extend from Paso Robles Avenue to B�ar Mount�in Road, and �� th� time was thought to have avoided the resource site altogether but subject t� further testing tc� �onfirm. In October of 201$, sub-surface testin� �evealed additional archaeological resources within the revised project limits. Due to the discovery of new resources, it was determined that the project would require additional sub-surface testing,, laboratory analysis, Tribal consultation, Native American monitoring,` ancl re�c�t� prepaia�ic�n. This information was presented to the HSIP Committee in March of 2019, resulti�� in the appt�c�val of an additional $600,000 in HSIP funds �and additional time to deliver the prc��ject to compl�tion. After the approval of additional HSI�' funds, the�'City sou�ht a Cost�Effectiveness/Public Interest� Finding (PIF) from the California Dep��t�nent of Transpc�rta�ic�n (Caltrans) District 2, Office of Local Assistance, who provides ov�rsight for the use of federa� transportation funds. In order to provide consistency in the Tribal consultation, cc��tsistency in th� environmental studies, and to reduce the delay associated with a competit�v�' R�quest for Prciposa�s x(RFP) process, the PIF requested the use of a non-competitive �,e�c�tiated consulta�� contract with Stantec Consulting Services, Inc. Caltrans approved the PIF, allowing t�it� City to c�n�ract directly with Stantec Consulting Services, Inc., and requested the City enter into a new cc�nsultant services agreement for the upcoming environmental work. The total combined project cost for the Old Oregon Trail �afety Tmprovement Project is e�pected to be approximately $3.2 million including design, environmental clearance and permitting, �right-of-way, construction and contingencies, and construction management. Due to the complex nature of this project, staff recommends the approval of an additional $100,000 in contingency reserve. These funds would be needed in the event that additional. areheological resources are found and/or the City received direction from the State for further study, testing, and evaluation. If this reserve needs to be utilized, a contract amendment would be negotiated with the eonsultant and executed with approval of the City Manager. Report to Redding City Council July 10, 2019 Re: 4.11(a)--Agreement-Ola'Oregon Trail Safety Improvement Project Page 3 Council PNio�^ity/City Manager Goals • This agenda item is a routine operational item. Attachments Agreement (available online) Location Map Staff Report 10-07-14 (available�online)� ��n� ; � �� " CITY OF REDDING � �� , � REPORT TO THE CITY COUNCIL MEETING DATE: February 15, 2022 FROM: Chuck Aukland, Public ITEIVI NO. 4.11(e) Works Director ***APPROVED BY*** � r ,.� � _,tr,,,�� Ct��ri(�,�t1�77�1C��'Ckk"�:5�1�"��1 �r'71��}�� .��, '� ,� ,["iry�v9m�� )c��s�t �t�, �t�r��i�cwl)rrccia,r �.7�fk2�,� caukiand@ci.redding.ca.us mkufner@cityofredding.org SUBJECT: 4.11(e)--Adoption of the Old Oregon Trail Safety Improvement Project, 1Vliti ated Ne ative Declaration and the Miti ation and Monitorin Pro ram Recommendation Authorize the following actions relative to the Old Oregon Trail Safety Improvement Project: (1) Adopt Mitigated N�egative Declaration and Mitigation Monitoring Program; (2) Approve Old Oregon Trai1 Safety Improveinent Project as described, thereby satisfying the requirements of the California Environmental Quality Act (CEQA Guidelines §15074); and (3} Direct staff to file a N�otice of Determination with the Shasta County Clerk's Office and the State Clearinghouse. Fiscal Impact Approval of the project along with adoption of�he Mitigated Negative Declaration (MND) and the Mitigation Monitoring Program (MMP) allows the project to move forward to the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project. The Old Oregon Trail Safety Improvement Project is estimated to cost $3,200,000. The project is grant funded through the Federal Ilighway Safety Improvement Program (HSIP) (90 percent) and the Streets Division(10 percent). Alternative Action The City Council (Council) could choose to not adopt the MND and the MMP, and not approve the project as described. Without approval, the project would not proceed as a City of Redding (City) project, as it would not be in compliance with the California Environmental Quality Act. Report to Redding City Council February 7,2022 Re: 4.12(e)--Old Oregon Trail Safety Improvement Project Page 2 Background/Analysis The project area lies in northeast Redding along Old Oregon Trai1. Construction will begin approximately 100-feet west of Paso Robles Avenue and extend east to Bear Mountain Road. The purpose of the project is to improve safety for pedestrians, cyclists, and motorists. The project is needed as this section of roadway has little to no roadway shoulder, and non-motorized access is limited. This section of roadway also has an accident rate that is higher than the statewide average for similar roadways. The project includes earthwork, vegetation removal, drainage modification, utility relocation, fencing and guardrail installation, paving, striping, sign installation, and right of way(ROW) acquisition. The existing road alignment would be widened to create one standard 12-foot wide lane in each direction with 6-foot wide paved shoulders. A section of roadway would also be realigned to improve a compound curve. Tree removal would be necessary to allow for road widening, and existing culverts beneath the road would be replaced, extended, or abandoned in place as needed. Utility poles, fire hydrants, and waterlines would be relocated if they conflict with the new roadway improvements. New guardrail would be installed where needed for public safety. Most work would occur within the existing ROW, but some permanent ROW would be needed from adjacent private lands to realign the roadway and improve the curve. A temporary construction easement(TCE) may be needed in one location to allow for eulvert extension. Contractor staging areas would be located in existing graveled pullouts along the Old Oregon Trail existing ROW: one is approximately 0.2 mile south of the southern end of the project's construction area boundary, and one is approximately 0.1 mile north of the northern-most end of the project area. Construction would require one-way traf�c control, resulting in travel delays of up to 20 minutes. Some portions of the work may require partial roadway closures and traffic detours. Tt is anticipated that construction would take one season and is planned for 2023. An Initial Study (IS) was prepared to satisfy the requirements of the California Environmental Quality Act (CEQA). It describes why the project is being proposed and the potential impacts to the existing environment, The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a 1eve1 considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre-construction surveys, impact minimization, and erosion control. Based on the conclusions made in the IS, an MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, a Mitigation and Monitoring Program has been written and incorporated into the MND (CEQA Section 2108 L6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the MND. The IS/MND/MMP documents were sent to the State Clearinghouse for a 30-day public review period and distribution to pertinent state agencies. They were sent to local resource agencies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the projeet and posted in the local newspaper. One comment letter was received d�uring the public comment period. A response to the comment letter has been prepared and is attached to the final MND. Report to Redding City Council February 7,2022 Re: 4.12(e)--Old Oregon Trail Safety Improvement Project Page 3 The City of Redding is the lead agency for the project pursuant to CEQA. As the lead CEQA agency, the City Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the City Council, a N�otice of Determination will be filed with the Shasta County Clerk's Office and the State Clearinghouse, completing the environmental review process. The IS/MND is available in the City C1erk's office for review and is currently available online at ht��://��.�i�vc�fi��;ddin�,c�l��rtm�t��slt��.��ic-�s�rl�sle�va��r��z��ta�-rta�r�a��n�r�t. Council PrioNity/City NfanageN Goals • This agenda item is a routine operational item. Attachments Location Map Mitigated Negative Declaration(available online) Response to Public Comments (available online)