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Home My WebLink About _ 4.11(e)--Accept Bid Schedule No. 5366, Cape Seal 2023 Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: Apri12,2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(e) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr 3f2Ii2t}`?� r�' �p�si��,C�i �r� �° �,f26,{'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(e)--Accept Bid Schedule No. 5366, Cape Sea12023 Project Recommendation Accept Bid Schedule No. 5366 (Job No. 2701), Cape Sea1 2023 Project, awarded to VSS International, Inc., as satisfactorily complete,with a final cost of$2,3$8,552.75. Fiscal Impact Streets Division funding in the amount of $2,00O,OOQ as we11 as American Rescue Plan Act funding in the amount of$1,000,000 was approved for this project for Fiseal Year 2022-23. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $2,388,552.75. Alternative Action The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proceed. Backg�ound VSS International, Inc., has completed all items of work on the Cape Seal 2023 Project as of November 10, 2023, which was within the contract time frame. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date. At its meeting of June 20, 2023, the Council awarded a construction contract to VSS International, Inc., of West Sacramento, for $2,167,000 and approved a $220,000 construction contingency fund. Also authorized was $225,000 for contract administration and construction inspection fees and $44,000 for project development costs. The City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $15,000, for a total authorized amount of $2,671,000. Project Report to Redding City Council March 26,ZOZ4 Re: 4.12(e)--Accept Bid Schedule No. 5366, Cape Sea12023 Project Page 2 development costs include engineering, environmental, and consultant services. During construction, there was one change arder which reduced striping quantities due to adjustments in the field resulting in a credit of($2,599.25) leaving a balance of$222,599.25 in the contingency fund. The final project cost was $2,388,552.75. The project involved the placement of approximately 254,000 square yards of surface treatment in north and northeast Redding neighborhoods, as shown on the attached map. Cape Seal projects have been part of the City of Redding pavement preservation program since 2008. This is a two- layer system, in which a micro-surfacing material is placed over a rejuvenating scrub seal or rubberized seal (a.k.a. chip seal). Cost Summary Awarded Amounts Actual Cost Project Development Costs $44,000.00 $44,000.00 Construction Contract + Contin enc $2,387,000.00 Construction Contract + � � �� Contract Chan e Orders �� $2,164,400.'75 Contract Administration & $225,000.00 $180,152.00 Ins ection Additional City Manager �15,000.00 $0.00 Authorit Total $2,671,000.00 $2,388,552.'75 Envi�^onmental Review This action is not a project as defined by the California Environmental Quality Act (CEQA). On June 20, 2023, the Council determined that the Cape Seal 2023 Project is categorically exempt from review under CEQA, pursuant to Section 15301(c) — Existing Facilities. No further action is required. Council Pr�ioNity/City ManageN Goals This agenda item is a routine operational item. 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',�� , l . � � i . � . � .. . ,. �.. , ` , . � , ,�"�`^ '�., 's �... \ . . � . � ,. . � ' ..... e � \ �. ., � � r f .. \' A// " .� .�, � � , , ,. , . ^ \ � , . � , _,r ' . . , , �.. . . � f ��F RF�� CITY OF REDDING �. �� CAPE SEAL PROJECT 2023 � ` o PUBLIC WORKS t�� ` f'�- .P DEPARTMENT �c,��a� LOCATION MAP � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 20,2023 FROM: Chuck Aukland, Public ITEIVI NO. 4.11(e) Works Director ***APPROVED BY*** � r ,.� � _,tr,,,�� c�k��nc�,P��rlic G�+c��•�s�irect f��'��`�(??� � � �p�z��,C`i �� t� 6�'l_�,�'2{}2�: caukiand@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11.(e)--Award Bid Schedule No. 5366, Cape Sea12023 Recommendation Authorize the following actions relative to Bid Schedule No. 5366 (Job No. 2701), Cape Seal 2023 (Project): (1) Award to VSS International, Inc. in the amount of$2,167,000; (2) Approve an additional $225,000 to cover the cost of contract administration and inspection fees; (3) Approve $220,000 to provide construction contingency funding; (4) Approve $44,000 for project development costs; (5) Authorize the City Manager to approve additional increases, in either the construction management or construction contingency amounts, up to a total of$15,000; and (6) Find that the Project is categorically exempt from review under the California Environmental Quality Act,pursuant to Section 15301(c)—Existing Facilities. Fiscal Impact The Project includes $1,000,000 in American Rescue Plan Act funding with the balance being funded by the Streets Division which are included in its approved Fiscal Year 2022-23 budget. Cost Summar Item Estimated Pro'ect Develo ment Costs $44,000 Construction Contract+Contin enc $2,387,000 Contract Administration,Ins ection,Testin $225,000 Additional Cit 1Vlana er Authorit $ 15,000 Total Fi�o'ect Costs $2,671,000 Pro'ect Bud et $ 3,000,000 Project cast components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the Report to Redding City Council June 9, 2023 Re: 4.12(e)--Award Bid Schedule No. 5366, Cape Sea12023 Page 2 project within the approved budget. Al�ernative Action The City Council may choose to not award the project, in which case, the streets will continue to deteriorate and require roadway reconstruction. BackgNound/Analysis CAPE seal roadway surface treatments extend the life of worn pavements by combining a chip seal with sl�urry seal treatments. The City of Redding has utilized this method to successfully preserve residentia] streets since 2008. This project includes the pavement preservation treatment in various neighborhoods in Redding (see attached map). Attached is a tabulation of the three bids opened on May 25, 2023. The low bid in the amount of $2,167,000 was received from VSS Tnternational, Tnc., of West Sacramento, California. The engineer's estimate was $2,230,362. Total project development costs for this project are estimated to be $44,000. Project development costs include engineering, environmental, and consultant services (design and construction support). Environmental Review Staff has deter�nined that the project qualifies as categorically exempt from environmental review under the California Environmental Quality Act Guidelines, pursuant to Section 15301 (c) —Existing Facilities. Class 1 exemptions include the operation, repair, maintenance, or minor alteration of existing public facilities. The project wi11 extend the life of the existing pavement and will not result in expansion of use. The project has been reviewed for sensitive resources and will not have a significant effect on biological or cultural resources such as threatened or endangered species or their habitats, sensitive vegetation communities, tribal lands, or tribal cultural resources. The project has no potential to have a significant effect on the environment. Council Prio�ity/City Manage� Goals This agenda item is a routine operational item. Attachments ^Bid Tab ^Location Map *NOE