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Home My WebLink About_ 4.11(g)--Project Acceptance, Bid Schedule No. 5255, Abernathy Lift Station and Force Main Project � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: September 17,2024 FROM: Michael Webb, Public Works ITElVI NO. 4.11(g) Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr �.`512t}`?� r5�' �p�i��,C�i �r� �, �,fl(l�'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(g)--Project Acceptance, Bid Schedule No. 5255, Abernathy Lift Station and Force 1Vlain Pro�ect Recommendation Accept Bid Schedule No. 5255 (Job No. 2658), Abernathy Lift Station and Force Main Project, awarded to Cox and Cox Construction, Inc., as satisfactorily complete, with a final cost of $1,109,081.71. Fiscal Impact For Fiscal Year 2021-22, the Solid Waste Utility funding in the amount of $1,120,032 was approved for this project. The total project cost, incl�uding surveying, design, bidding, construction, field engineering, inspection, and contract administration is $1,109,081.71. Alternative Action The City Council (Council) may choose to not accept the project as satisfactorily complete, and advise staff on how to proceed. Background/Analysis Cox and Cox Constructian, Tnc. has completed a11 items of work on the Abernathy Lift Station and Force Main Project as of April 5, 2024, which was within the contract time frame. The project warranty period expires one year from the completion date. Subsequently, the Public Works Department �led a notice of com�pletion with Shasta County. On January 24, 2022 the Council awarded a construction contract to Cox and Cox Construction, Inc. for $732,032, and approved a $'75,000 construction contingency fund. Also authorized was $158,000 for contract administration and construction inspeetion fees; $105,000 for project development costs; and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000, for a total authorized amount of $1,120,032. Project development costs include engineering, environmental, and consultant services. Report to Redding City Council September 20, 2024 Re: 4.12(g)--ProjectAcceptance, Bid Schea'ule No, 5255,Abernathy Lift Station and Force Main Project Page 2 The project included additional scope of work that included: • During construction, there were additional inspections and structural calculations required by the Building Department. On April 12, 2024, the City Engineer authorized a transfer of contingency funds in the amount of $20,000 to the contract administration and inspection fund for a total authorized amount of$178,000; • On July 30, 2024, the City Manager approved an increase to contract administration and inspection of $50,000 to cover cost for City furnished materials, permits and project engineering costs for a total authorized amount of$228,000; • On September 3, 2024, the City Engineer authorized a transfer of contingency funds and contract administration and inspection funds in the amount of $29,504.41 to project development funds to cover the additional costs for City furnished materials, permits and project engineering. • During construction, there were six change orders in the amount of $44,672.02, leaving a balance of$10,327.98 in the contingency fund. The final project cost was $1,109,081.'71. Cost Summary Awarded Amounts Actual Cost Project Development Costs $105,000 $134,504.41 Construction Contract+ Contin enc $807,032 Construction Contract� Contract Chan e Orders $��6,704.02 Contract Administration & Ins ection $158,000 $197,873.28 Additional City Manager Authority $50,000 $0.00 Total $1,120,032.00 $1,109,081.71 The project involved upgrades of the City's wastewater lift station, which is located in its Transfer Station at 2355 Abernathy Lane, and replacement of its force main. The force main replacement involved installing approximately 1,200 linear feet of new 6-inch force main piping in Abernathy Lane and abandoning the existing 4-inch force main in place. In general, upgrades to the lift station included replacement of the packaged lift station, a new flow meter vault, rehabilitation of the existing wet well, eomplete replacement of the electrical and controls, and installation of a City furnished natural gas standby generator. Other improvements included replacement of the lift station shade structure, modifications and rehabilitation to existing manholes, cast-in-place concrete pads, and a new water service to the lift station for wash down. Report to Redding City Council September 20, 2024 Re: 4.12(g)--ProjectAcceptance, Bid Schea'ule No, 5255,Abernathy Lift Station and Force Main Project Page 3 Environmental Review This action, project acceptance, is not a project as defined by the California Environmental Quality Act (CEQA). On January 24, 2022, Council determined that the Abernathy Lift Station and Force Main Project is categorically exempt from environmental review under CEQA, pursuant to Section 15301(c) - Existing Facilities and Section 15302(c) - Replacement or Reconstruction.No further action is required. Council P�^iority/City Manage� Goals This agenda item is a routine operational item. Attachments ^Location Map Previous Staff Report 012422 Transfer of Project Funds 041224 Transfer of Project Funds 073024 Transfer of Project Funds 090324 , . � ` ' � _ _ ` ' � ; _ . � ; � � � � _ � z _` F � : >- � : ___ — c� _ ; � � � ' � m � o._ ; � � �:cc -� ,, � ... _� - � ._. � _ Q; `�j' W LZ'� -�� i - Zj Q Q U �._ � _ � ; _ . � � ViKING WRY _ _ i z _ �' ; CITY OF REDDING � CORPORATION YARD c �" '� � ; 1 � _ � _ _ _ __ _ � ___ ___ � PROJECT � � o _ � - ---- � � LOCi4TION : � Q � ,Q' _ I � CITY OF REDDING ' �` TRANSFER STATION ; � 1 � I - l _ � _ � ABERNATHY � `� -- '—' LIFT STATION - -� � 2355 ABERNATHY WAY � � REDDING, CA 96002 � z � .� � _ � � � � , ,� , �, C> � �� . �- u;� � ` ; ', , _ -� o cO ' � i ,, TARMAC _R6 . � F-- �� .. � .r � � � SI�,�� . � ;� � � � �� ; �, � �� _ ��_ _ > �' �� ifj � � � � � , � � T �- , � � �� . , � �� , � � � � � � ; � w ___ �� . , �� , � , � , , , , � � � o ��, � . , � , � , � � �� _ v�� .:v , , � ,' _ �� oF R�oo,2 CITY OF REDDING ABERNATHY �IFT STATION � PUBLIC WORKS AND FORCE MAIN PROJECT � -' f J� �P DEPARTMENT �<,��'' LOCATION MAP ��n� ; � �� " CITY OF REDDING � �� , � REPORT TO THE CITY COUNCIL 1VIEETING DATE: January 24, 2022 FROM: Chuck Aukland, Public ITEM NO. 4.11(c) Works Director ***APPROVED BY*** � � �,, ii�i��Clt�.�t1�3�1t;�t"iS'�S�I3'E'CC ��C)`�? � i -C"itv�3:zrt° ?ec�l� r �`+ers��c:.375r�:v��+r I'w1,2#1?' caukland@ci.redding.ca.us bti in�a cityofredding.org SUBJECT: 4.11(c)--Award Bid Schedule No. 5255 (Job No. 2658) Abernathy Lift Station and Force Main Project Recommendation Authorize the following actions relative to Bid Schedule No. 5255 (Job No. 2658) Abernathy Lift Station and Force Main Project: (1) Award to Cox and Cox Construction, Inc., in the amount of$732,032; (2) Approve an additional $158,000 to cover the cost of administration and inspection fees and $105,000 for project development costs; (3) Approve $75,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$50,000; and (5) Find that the project is categorically exempt from review under the California Environmental Quality Act Guidelines Section 15301(c) - Existing Facilities and Section 15302 (c) - Replacement or Reconstruction. Fiscal Impact The Abernathy Lift Station and Force Main Project is being funded by the Solid Waste Utility and sufficient funds are budgeted for the work. Cost Summa Item Estimated Pro�ect Develo ment Costs $105,000 Construction Contract+ Contin enc� $$07,032 Contract Administration, Inspection, Testing $158,000 Additional Cit � Mana er Authorit $50,000 Total P�o'ect Costs $I,I20,032 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved b�udget. Report to Redding City Council January 21, 2022 Re: 4.11(c)--Award Bid Sched. No. 5255.Abernathy Lift Station &Force Main Project Page 2 Alternative Action The City Council may choose to not award the bid for the Abernathy Lift Station and Force Main Project and provide staff with alternative direction. Without this project, there is greater potential for increased maintenance costs, a decrease in reliability, and an increased risk of sanitary sewer overflows for City of Redding (City) customers. Background/Analysis Attached is a tabulation of bids received and opened on January 13, 2022, for the Abernathy Lift Station and Force Main Project. The low bid in the amount of$732,032 was received from Cox and Cox Construction, Inc., of Redding, California. The engineer's estimate was $782,826. Tota1 project development costs for this project are estimated to be $105,000. Project development costs include engineering, surveying, right-of-way, environmental, and consultant services. The project includes upgrade of the City's wastewater lift station, which is located in its Transfer Station at 2355 Abernathy Lane, and replacement of its force main. The force main replacement will involve installing approximately 1,200 linear feet of new 6-inch force main piping in Abernathy Lane and abandoning the existing 4-inch force main in place. In general, upgrades to the lift station will include replacement of the packaged lift station, a new flow meter vault, rehabilitation of the existing wet we1], complete replacement of the electrical and controls, and installation of a City furnished natural gas standby generator. Other improvements wi]l include replacement of the lift station shade structure, modifications and rehabilitation to existing manholes, cast-in-place concrete pads, and a new water service to the lif� station for wash down. Staff has determined that the project qualifies as Categorically Exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301(c) - Existing Facilities and Section 15302(c) - Replacelnent or Reconstruction. The project wi11 result in. negligible or no expansion of use and the project wi11 be located on the same site with substantially the same purpose. The project area has been reviewed and does not have significant values for wildlife habitat or other environmental resources. The project has no potential to have a significant effect on the environment. Council Pr�iority/City Manage� Goals • This agenda item is a routine operational item. Attachments Bid Tabulation Location Map CEQA N�OE (unfiled) C � T Y Q � :�,. _ G ,4 L.. 1 F C3 F2 t� .';�� '�,-'" �� 4�� DATE° April 12, 2024 TO: Michael Webb, Director t�f Public Works FR(JM. Nick Visconti,Gonstruction Manager SiJBJECT; Request for Transfer of Prc�ject Funds Abernathy Lift Station and Farce Main i'rojeet Bid Schedule No, 5255, Job No. 2658 In accordance with the Council Approved Award of Bid Scheduie No, 5255, a transfer of Project Contingency Funds (Jab I'�o. 265$} to Construction IVlanagement Funds ($20,000) is requested. Additional Construction Management funds are necessary to cover the costs for additional City sfaff time far lnspections and project closeaut, inspections perforrned by a third party, and structural caiculations dc�ne by Pace Engineering. A transfer of $20;000 from the avai�abie remainin Contin enc bud et is necessar' tc�fizll fund these costs: Current Requested Newly Ex�ended Balance Autharized Incr�ase Author�ed {Prajeeted) (Projected) Contract $732,03� 0.00 $732,032 $732,032 Q.00 Cantangency $75,000 $(20,000) $55,000 $44,672.02 $10,327'98 Construction $158;000 $20,Q04 $178;0�0 $178,Q00 0:00 Management City Manager �5(�,000 0.00 $SO,Q00 O,OQ $50,000 Funds Tatal �1,01�,032 $1,015,432 �954,'704.02 $60,32'7,98 There is currently a balance of$10,327.98 avaiiable in Pro�ect Contingency Funds, This praject is near c4mpletic�n and there are no foreseeabl� change orders. Piease ca11 me �t 225-45$2 if you have any questions or need ad�itional information. ' �- �" � _ _ � � Constructian Manager 1?ate Apprc�ved: � �/ ��.� City E�grneer Date C I T Y t� F � � ��- '� t" � 1 "�1 -;.,�,�.-- C A L 1 F �C} R ;:N r-�-"Fr DATE: July 30;2024 T(�: Barry Tippin,;�ity Manager FROM: Micl�ael Webb; D�rectar ofPublic Works SUBJEGT. Request for Transfer of�'roject Funds Abernathy Lift Station and F'arce Main Project Bid Sc��edule No. 5255,Job Na. 2658 In accordance with the Council Approved Award�f Bid Schedule No. SZSS;a transfer of City Manager Funds(Job No.2658}to Construction Management Funds{$SO,OOd)is requested. Additiozial canstruction manag�ment funds are necessary to cover additic�nal casts for City furnish materials, permits and prolect engineerirtg casts. Budget�lignment and resolution on this project to be included in the Mid-Cycle requesf to Ci Council. Current Requested Newly Expended Batance Authorized Ia�crease Authorized P�a'ected) {P`ra'ected I'roject �105,0�0 0.00 $lO5,OQ0 $134,863.60 ($29,863.60� Devela rnent �t7TItY3Gt ��yQ�2 �.�� 7�Z,Q�2 �7��,�� {�.�� Contingency $55,000 $0.00 $55;00� $44,672.fl2 $14,32�.98 Construction $1�8,000' $50,000 $228,000 $209,197,19 $18,802.81 Management City Manager �50,000 F��S ��sa,oao} o.oa o.00 �.00 Total �1,124,032 $0.40 �1,420,Q32 $1,120,760.81 ($732.81) Another Internal Communicatian wiIl go out to the City Engineer to reconcile th�projected balances.Please call me at 225-4582 if yau have any questions or need additional inftz��i�tic�n. � � � ,� �� ,� City Engine�r _ Date �-�-�-- ._,�.. .��,� City Man er� Date nvlmk Attachments c: Construction Manager �esident Engir�eer Finance C ! T �{ t� F �.-- M v _ .� -� �1"I�+E*i"I�� C�► !.��"'tf�C��l t3[l �-_-.---, C ,A L t F C� F. i'� 1 =y;��'' :�� I)ATE: September 3,2024 TC7> Michael Webb; L)irector of Public Works FROM: Nick Viscontz, Canstruction Manager SUBJECT: Request far Transfer of Project Funds Abernathy Lift 5tatian and Farce Main Project Bid Schedule No. 5255, 7ob Nc�. 2658 In accordance with the Council Approved Award of Bid Schedule 1'�0: 5255, a transfer of Contingency Funds{$10,327.98}and Construction Management F'unds{$19,176.73}to Project Develc��ment Funds(Jab No. 2658}are requested, The additional project development funds are necessary to cover additional costs for City furnish rnaterials, permits and project engineering costs, A tc�tal transfer of$29,5i�4:41 frat� the available contingency and canstruction management budget is necessary to fu11y fund th�additional costs: Budget alignrnent and re�olution on this project to be included in the Mid-Cycle request to City Council. Curt�ent R�q�ested 1Ve�vly Ex�sended Balance Authorized Increase Authorized Pro''ected) Prca"ected Project $1C1S,OOfl �29,5(}4.41 $134,504.41 $134,504.41 0.04 I3evelo ment Cantract $732,032 0.00 $732,032 $732,032 O.t}0 Cantingency $55,000 �1�,3��,�� $44,672.d� $44,672:t}2 $Oe00 Constr��ctian $2Z8,0�0 �1�,17�i,4�� $20$,823.57 $19�,873,28 $14,950.29 Management City Manager 0,00 0.00 0:00 O.QO 0.00 Funds Total $1,120,U�2 �0,0(} $1,020,Q32 �1,1Q9,081.71 $10,95Q.29 This project is cornpleted, t1�is is the fi��al budget for the praject: Please call ime at 225-4582 if you have any questians ar need additional informatian; �� .�� _:�-�.��.-�m�� ..�� " �" Constructic�n Manger I�ate l� �� ''�✓ fr`�� , City Engin er Date nvJtnk ' Attachments c:Resident Engineer