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HomeMy WebLinkAbout _ 4(a)--Approve City Council Minutes � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: September 17,2024 FROM: Sharlene Tipton, City Clerk ITElVI NO. 4(a) ***APPROVED BY*** stipton@cityofredding.org ���� �x � ��" ��������. `��; �' ��.�a*�� � ��� �" ��������; ta , �`'C�� �,`t��2E�'?� stipton@cityofredding.org SUBJECT: 4(a)--Approve City Council Minutes. Recommendation Approve City Council Minutes: Special Meeting — Closed Session of September 3, 2024; and Regular Meeting of September 3, 2024. Attachments ^Unofficial Minutes - Special Meeting- Closed Session of September 3, 2024 ^Unof�cial Minutes -Regular Meeting of September 3, 2024 412 Unofficial Minutes Redding City Council, Special Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, CA 96001 September 3,2024,5:15 PM The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson,Mark Mezzano,Jack Munns, and Ju1ie Winter. Council Member Johnson arrived at 5:24 pm. A1so present: Assistant City Manager Steve Bade, City Attorney Christian M. Curtis, City C1erk Sharlene Tipton, and Executive Assistant Erin Barnhart. PUBLIC COMMEN�T Mayor Audette determined that no one present wished to address the items agendized for Closed Session. CLOSED SESSION At the hour of 5:15 p.m., Mayor Audette opened the Special Meeting and announced that the Council would adjourn to Closed Session. Council Membe�.Tohnson went into Closed Session at 5:24 p.m. At the hour of 5:39 p.m.,Vice Mayor Winter reconvened the Special Meeting to Open Session and reported that in reference to: 3A. Closed Session pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Designated Agency Representative: Personnel Director Kibler Employee Organization: Redding Independent Employees' Organization—Supervisory& Confidential Unit Pursuant to Government Code Section 5495'7.1(a), the City Council took no reportable action on this item. 3B. Closed Session pursuant to California Government Code Section 54956.9(d)(1): CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Lieberman v. City of Redding, et al.; Shasta County Superior Court Case No. 197061 Pursuant to Government Code Section 54957.1(a), the City Council took no reportable action on this item. ADJOURNMENT There being no further business at the hour af 5:41 p.m., Mayor Audette declared the meeting adjourned. APPROVED: Tenessa Audette, Mayar ATTEST: Sharlene Tipton, City Clerk 09/03/2024 413 UnofficiaZ Minutes Redding City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, CA 96001 September 3, 2024, 6:00 PM The meeting was called to order by Mayor Tenessa Audette with the following Council Members present: Joshua Johnson, Mark Mezzano, Jack Munns, and Julie Winter. A1so present: City Attorney Christian M. Curtis, Assistant City Manager Steve Bade, City Clerk Sharlene Tipton, and Executive Assistant Erin Barnhart. Pledge of Allegiance was 1ed by Mayor Audette. The Invocation was provided by Redding Police and Fire Chaplain Debbie Ivey. PUBLIC COMMENT Debbie Starr opined Redding Electric Utility has been great to work with and expressed her appreciation for the kind staff. Leland Barlow shared his appreciation for the downtown artwork, the uplifting feeling of hope in the new Downtown area, and that he is praying for the safety of firefighters and positive solutions for the homeless. Nancy Maas stated her concerns with the County of Shasta's (County} involvement with the Redding Regional Airport (Airport) and cautioned the City Council about entering into any agreements with the County regarding operations of the Airport. Janet Bollinger noted past issues with nuisance neighbors using drugs, and commended the City of Redding's Mayor and expressed her sincere appreciation for the 1eve1 of service provided by the Redding Police Department. CONSENT CALENDAR/OFF-AGENDA ITEM City Attorney Curtis stated that pursuant to Government Code Section 54954.2(b), as both provisions contained within this code are met, inclusion of item no. 4(b). on the Consent Calendar along with item no. 9,ll(g) on the Regular Calendar, regarding a funding increase request for the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project, needs to be approved by a two-thirds vote to be added to the agenda after publication for consideration by the Council. A MOTION WAS MADE by Council Member Nlezzano, seconded by Council Member Munns, to add item nos. 4(b) and 9.11(g) to the Agenda for consideration. The Vote: Unanimous Ayes. CONSENT CALENDAR 4(a). Approve City Council Minutes: Special Meeting — Closed Session of May 21, 2024; Regular Meeting of May 21, 2024; Special Meeting—Redding Riverfront Specific Plan of June 13, 2024; Regular Meeting of June 18, 2024; Special Meeting of June 18, 2024; Special Meeting of July 9, 2024; Special Meeting of J�u1y 29, 2024; Special Meeting of August 7, 2024; Special Meeting — Closed Session of August 20, 2024; and Regular Meeting of August 20, 2024. 4(b). Approve adding an off-agenda item after publication, Item No. 9.11(g), regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project, to the regular calendar by a two-thirds affirmative vote, pursuant to Government Code Section 54954.2(b)(1)(2), as both provisions contained within this code have been met. 4.6(a). Adopt Resolution No. 2024-072, a resolution of the City Council of the City of Redding, approving and adopting the SOth Amendment to the City of Redding (City) Budget Resol�ution No. 2023-060 appropriating $0 for the reclassification of the City's Recreation Division's part-time Clerk I - Status 9 position to Clerk I- Status 8A. 09/03/2024 414 4.7(a). Adopt Resolution No. 2024-073, a resolution of the City Council of the City of Redding to: (1)authorize the City Treasurer to open an account with Square as a payment processing solution; (2) designate the following authorized account signers: Greg Robinett, Director of Finance/City Treasurer; Bailey Worley, Finance Officer; Tammy Mann, Finance Officer; and Tessa Wayda, Management Analyst; and (3) authorize the City of Redding City Manager, or his designee,to appoint a new signer to replace an authorized signer who has either left employment with the City of Redding or their job responsibilities have changed. 4.8(a). Authorize the Mayor to execute the Agreement for Temporary Assignment of Vehicle and Equipment between the City of Redding Fire Department(RFD)and the Governor's Office of Emergency Services for the assignment of the 2017 HME Ahrens-Fox Type I�Hazardous Materials Vehicle to RFD. 4.11(a),Authorize the Mayor to execute a Subdivision Agreement with Sierra Pacific Land and Timber Company; and approve the final map for Shastina Ranch Subdivision,Unit 7 (5-7- 03/PD-5-04), thereby instructing the City Clerk to file the map with the Shasta County Recorder. 4.11(b).Accept update regarding the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Contract Code Section 22050(c)(1),make a determination by a four-fifths vote that there is a need to continue the emergency work. 4.11(d).Authorize the following related to the purchase of one 2025 Peterbilt 579 Transfer Truck for the City of Redding's Transfer and Recycling Facility: (1) the purchase using Sourcewell contract pricing with a net delivered cost of $221,530.77 including all applicable taxes and fees; and(2)the City Manager to approve future pricing adjustments, terms, and policy changes as needed due to inflation and unstable economic conditions up to a total of$30,000.00. 4.11(e).Authorize the following actions relative to Bid Negotiation No. 5508, Construction on State Highway in Redding on Route 273 from Yuba Street to Tehama Street and on California Street from Tehama Street to Eureka Way: (1) award to S.T. Rhoades Inc., in the amount of$2,954,838.50; (2)approve$400,000 to cover the cost of administration and inspection fees; (3)approve$750,000 forproject development costs; (4)approve$300,000 to provide construction contingency funding, (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amount up to a total of$50,000; and (6) fmd that the Project is categorically exempt from the California Environmental Quality Act,pursuant to Section 15301 —Existing Facilities and Section 15302—Replacement or Reconstruction. 4.11(�.Authorize the following actions relative to Bid Negotiation No. 5500 (Job No. 3697), American Rescue Plan Act Storm Drain Project: (1)award to RTA Construction Inc., in the amount of$826,640 for the Base Bid, an additional$125,400 for Additive Alternate 1, and an additional $79,000 for Additive Alternate 2; (2) approve an additional $155,000 to cover the eost of administration and inspection fees; (3) approve $103,000 to provide construction contingency funding; (4) approve $306,447 for project development costs; (5) authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$25,000; and (6) find that the Project is categorically exempt from review under the California Environmental. Quality Act, pursuant to Section 15301— Existing Facilities and Section 15302 — Replacement or Reconstruction. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and or authorized as recommended. The Vote: AYES: Council Members—Johnson, Mezzano, Munns, Winter, and Audette NOES: Council Members—None ABSTAIN: Council Members—None ABSENT: Council Members—None Resolution Nos. 2024-072 and 2024-073 are on file in the Office of the City Clerk. 09/03/2024 415 REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS BOARDS COMMISSIONS AND COMMITTEES 9.1(a). Fortnation of an Ad-Hoc Committee to develop various elements of a long-term lease for the Redding Rodeo Grounds. Assistant City Manager Bade provided an overview of the Report to City Council (staff report), incorporated herein by reference. The following spoke in favor of a long-term ground lease for the Redding Rodeo Association: Tom Spade, Don Conley, Ginger G. Salido, Marjy Cantrell, Kurt Heuer, Linda G1ass, Gary Cadd, Steve Kohn,Nancy Maas, Sandy Winters, Susan Murray, Robert Trygar, David Shoffner, David Backues, Jenny, Ted Bambino, and Shasta County Sheriff Nlichael Johnson. Ted Bambino presented the Council with a]etter from their attorney regarding a long-term lease, and a 40-year timeline plan, both incorporated herein by reference. Council Member Johnson explained his rationale for bringing this item forward to create an ad-hoc committee to discuss the specifics of a long-term lease for the Redding Rodeo Association versus just voting for a long-term lease. In response to Mr. Johnson's questions, City Attorney Curtis explained that by obtaining the California Housing and Community Development's opinion that this does fit within the exception as set forth in the guidelines, that would provide the City of Redding substantial protection from litigation going forward. A discussion amongst the Council ensued. �sEir Each Council Member expressed their appreciation and love of the Redding Rodeo and want to see it continue long in to the future. Council Member Mezzano expressed frustration with the City Council that a long-term lease has not been agreed to by now. A MOTION WAS MADE by Council Member Winter, seconded by Council Member Munns,to: (1)approve the formation of an ad-hoc committee consisting exclusively of two appointed City Council members to develop elements of a long-term lease for the Rodeo Grounds which will accelerate any future negotiations with the Rodeo Association should the City Council determine, at a later date, it wishes to consider approval of a long-term lease. The ad-hoc committee wi11 be temporary in nature and is expected to complete its task no later than Ju1y 1, 2025; and (2) appoint Mayor Tenessa Audette and Council Member Joshua Johnson to the ad-hoc committee. The Vote: AYES: Council Members—Johnson, Munns, Winter, and Audette NOES: Council Members—Mezzano ABSTAIN: Council Members—None ABSENT: Council Members—None A SECOND MOTION WAS MADE by Council Member 7ohnson, seconded by Council Member Mezzano, to: (1) approve the formation of an ad-hoc committee consisting exclusively of two appointed City Council members Mezzano and Johnson, to develop elements of a long-term lease for the Rodeo Grounds which will accelerate any future negotiations with the Rodeo Association should the City Council determine, at a later date, it wishes to consider approval of a long-term lease. The ad-hoc committee will be temporary in nature and is expected to complete its task no later than July l, 2025; and(2) appoint Council Members Johnson and Mezzano to the ad-hoc committee. The Vote: AYES: Council Members—Johnson and Mezzano NOES: Council Members—Munns, Winter, and Audette ABSTAIN: Council Members—None ABSENT: Council Members—None Motion failed. 09/03/2024 416 9.6(b). Oral report regarding the planned City Fair for City of Redding utilities and other services to be held at the Sundial Bridge on October 19, 2024. Community Services Director Travis Menne summarized the Report to City Council (staff report), and along with Redding Electric Utility Customer Service Manager Lisa Bryan, and Public Works Director lYlichael Webb, provided a PowerPoint presentation, both incorporated herein by reference. They each highlighted the many educational and recreational activities that wi11 be present at the event. The City Council took no formal action on this informational item. 9.11(g),Increase to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project Budget. Public Works Director Michael Webb provided an overview of the Report to City Council (staff report), and a PowerPoint presentation,both incorporated herein by reference. Mr.Webb noted that the Contractor had a weekend open in their schedule where they could dedicate 24 hours a day for three days to complete the paving on Placer Street from California Street to Pleasant Street,November 6-9, 2024. The street will be blocked off to non-residents for this weekend only. There is an increase to the budget cost to do this,but with the longevity of this project, 1VIr. Webb stated that this was the best path forward to finally get this project to the finish line. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Mezzano, seconded by Council Member Munns, to approve increases to the budget in the amount of$935,000 for the continuation of the agreement with Cox and Cox Construction, Inc. (C-10387), Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project and, in accordance with Public Code Section 22050(c)(1), make a determination by a four-fifths vote that there is a need to continue the emergency work. The Vote: Unanimous Ayes. SUGGESTIONS FROM COUNCIL MEMBERS RELATIVE TO POTENTIAL TOPICS FOR FUTURE CTTY COUNCIL MEETINGS At Council Member Joshua Johnson's suggestion, a consensus of the Council directed staff to return to Council for consideration at a future Council Meeting to include municipal code language to require short-term rental booking vendors such as VRBO,Vacasa, Expedia,Airbnb and others, to automatically collect Transient Occupancy Tax and Tourism Business Improvement District taxes from guests when they make a reservation to ensure that a11 short-term rental bookings are paying their share regardless of their permit with the City of Redding. At Mayor Tenessa Audette's suggestion, a consensus of the Council directed staff to return to Council with a report to discuss updating the City of Redding's Vision and Mission statement at a future Council Meeting. ADJOURNMENT There being no further business at the hour of'7:56 p.m., Mayor Audette declared the meeting adjourned. APPROVED: Tenessa Audette, Mayor ATTEST: Sharlene Tipton, City Clerk 09/03/2024