HomeMy WebLinkAbout _ 9.5(b)--Residential Electrification Assistance Program � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: June 18,2024 FROM: Nick Zettel, Director of
ITEIVI NO. 9.5(b) Redding Electric I7tility
***APPROVED BY***
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nzettel@cityofredding.org btippin@cityofredding.org
SUBJECT: 9.5(b)--Consider Professional Services Agreement with Self Help Home
Improvement Project, Tnc. (SHHIP) for Administration of Redding Electric Utility's Residential
Electrification Assistance Program.
Recommendation
Authorize and approve the following:
(1) Authorize the Mayor to execute a contract in an amount not to exceed $L2 million with
the Self Help Home Improvement Project, Inc. for a three-year term with two, one-year
extension options to implement and administer the City of Redding Electric Utility's
Residential Electrification Assistance Program; and
(2) Authorize the City Manager to approve contract amendments or extensions in accordance
with the Agreement.
Fiscal Impact
Funding for this program will be sourced from the Public Benefits Program and Low Carbon
Fuel Standards funds for building electrification and transportation electrification measure
installations, respectively. Both funds are sufficiently resourced to fund $400,000 annually, or
$1.2 million for the three-year program.
Alte�native Action
The City Council (Council) may chaase na� to approve the contract and provide alternate
direction to staff.
Backg�ound/AnaZysis
On September 21, 2021, Council approved Redding Electric Utility's (REU) Demand-Side
Management Integrated Resource Plan (DSM-IRP), transitioning the current Customer Program
Portfolio from energy efficiency to electrification programs effective July 1, 2022. Current
electrification programs offered include:
Report to Redding City Council June 12,2024
Re: 9.5(b)--Residential Electrification Assistance Program Page 2
• Residential Programs:
o Building Electrification Rebates: Heat Pump Water Heaters and Heat Pump
Clothes Dryers;
o Single-Family New Construction Rebate: Heat Pump Equipment (Space and
Water Heating); and
o Transportation Electrification Retail Vouchers (point-of-sale incentives): Income-
Qualified Electric Vehicles and Income-Qualified E-Bikes.
• Commercial Programs:
o Building Electrification Rebates: Heat Pump Water Heaters; and
o Transportation Electrification Rebates: DC Fast Charging Stations and Demand
Fee Credit.
Staff regularly reviews the Customer Programs Portfolio to ensure the programs continue to
provide value to the community while meeting the objectives of the DSM-IRP. During the last
review period, staff identified a need to deliver programs that help remove barriers for eustomers
with affordability concerns. Many custoiners typically cannot afford to take advantage of new
technologies, leaving them with aging gas infrastructure and less efficient appliances. As a result,
when natural gas prices continue to climb, these customers will be faced with a higher energy
burden. As California moves toward grid decarbonization, it is incumbent upon utilities to
equitably promote utility bill savings and overall emission reductions to ensure that those
vulnerable communities are not disproportionately impacted by the energy transition.
The California Air Resources Board's Priority Populations Map identifies Redding as a low-
income coinmunity. Additionally, the federal Climate and Economic Justice Screening Tool
designates 12 census tracts in Redding as disadvantaged communities, qualifying the City for
federal program support. This underscores the importance of creating equity programs for the
most underserved community members as the state continues its push to decarbonize the grid.
In response, REU staff developed the Residential Electrification Assistance Program, an income-
eligible, direct install program. This program removes gas appliances and replaces them with
efficient electric measures (fuel-switching or electrification) at no eost to the customer, reducing
barriers for our most vulnerable community members.
Furthermore, this program fits within the spending requirements of the Public Benefits funds. Per
Public Utilities Code § 385(a)(4), one of the four categories that funding can be spent includes
"Services provided for low-income electricity customers, including, but not limited to, energy
efficiency services, education, weatherization, and rate discounts."
Due to its unique qualifications, REU pursued a contract with Self Help Home Improvement,
Inc. (SI�I-IIP), a 501(e)(3) non-profit organization, that specializes in administering low-income
weatherization programs for federal, state, and locally funded programs. SHHIP holds all
contractor licenses and certifications to perform the specified scope of work. Furthermore,
SHHIP previously implemented REU's Low Income Energy Efficiency Program (LIEEP) from
2017-2022. LIEEP provided weatherization and energy efficiency upgrades to income-qualified
customers at no cost. By partnering with SHHIP, REU was able to help over 2,200 customers
through the LIEEP Program from 2017-2022, saving an estimated lifetime energy savings of
21,000,000 kWh and reducing carbon emissions by 4,600 metric tons of carbon dioxide-
equivalent.
Report to Redding City Council June 12,2024
Re: 9.5(b)--Residential Electrification Assistance Program Page 3
Staff submitted a Request for Proposal Bypass to the City's Purchasing Officer, who has
reviewed REU's justification and affirmed that SHHIP is uniquely trained and qualified to
administer public funds for low-income electrification programs.
Staff has worked with SHHIP to develop a contract for the Residential Electrification Assistance
Program targeting a three-year term not to exceed $450,000 per year, with the option to extend
the Contract in successive one-year increments until all funds are expended. The Program is
expected to last four years with an average expenditure of$400,000 per year.
Key components of the Residential Electrification Assistance Program are as follows:
• Leverages other funding sources from other qualifying state and federal programs;
• Removes fossil-fuel appliances and replaces them with efficient electric equipment,
including heat pump water heaters, heat pump space heating and cooling systems,
induction cooktops, and heat pump clothes dryers;
• Includes eligible efficiency upgrades (for example, upgrading electric resistance
equipment with heat pumps or induction technologies) to reduce energy consumption of
existing electric equipment;
• Supports electric vehicle ownership by providing cost-effective charging solutions (for
example, installing circuit splitters, etc.);
• Includes a11 income-qualified REU customers, including owners and renters residing in
single-family and multi-family dwellings; and
• Income requirements align with other programs currently being offered by REU.
SHI-�IP is prepared to launch the Residential Electrification Assistance Program on July 1, 2024.
Envi�onmental Review
This is not a project defined under the California Environmental Quality Act, and no further
action is required.
Council Prior�ity/City ManageN Goals
• Government for the 21St Century— `Be relevant and proactive to the opportunities and
challenges of today's residents and workforce. Anticipate the future to make better
decisions today."
Attachments
Professional Services Agreement- SHHIP
CITY OF REDDING
CONSULTING AND PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT ("Contract") is made at Redding, California, by and between the City of
Redding ("City"), a municipal corporation, and Self Help Home Improvement, Inc. ("Consultant"
or "SHHIP") for the purpose of developing and implementing a low-income direct install
electrification program, Consultant and City are hereinafter referred to individually as a"Party"
and collectively as the "Parties."
RECITALS
WHEREAS, City does not have sufficient personnel to perform the services required herein
thereby necessitating this Contract for personal services.
WHEREAS, California Government Code sections 37103 and 53060 generally provide that a
municipality may contract with any specially trained corporation for special services relating to
administration if such corporation is specially trained, experienced and competent to perform the
special services required.
WHEREAS, pursuant to Redding Municipal Code ("RMC") § 4.20.120, bidding is unnecessary
because the services acquired herein require a peculiar or specialized skill.
WHEREAS, Consultant is a 501(c)(3) which, amongst other offerings,provides specialized
energy efficiency services to income qualified customers on behalf of utilities.
WHEREAS, in light of its experience,training and capabilities, Consultant is uniquely qualified
to provide weatherization program administration services to the City of Redding.
WHEREAS, Consultant is designated entity by the State of California to provide alike services
and has obtained and may access other funding sources, enabling Consultant efficiently
administer Consultant's duties under this Contract.
NOW, THEREFORE, the Parties covenant and agree, for good consideration hereby
acknowledged, as follows:
SECTION 1. CONSULTANT SERVICES
Subject to the terms and conditions set forth in this Contract, Consultant shall provide to
City the services described in Exhibit A,attached and incorporated herein. Consultant shall
provide the services at the time,place and in the manner specified in E�chibit A
SECTION 2. COMPENSATION AND REIMBURSEMENT OF COSTS
A. City shall pay Consultant for services rendered pursuant to this Contract,at the times
and in the manner set forth in Exhibit B, attached and incorporated herein, in a total
Consulting and Professional Services Agreement Page 1
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amount not to exceed one million two-hundred thousand dollars ($1,200,000) over
the initial contract term ("Initial Term"). Subsequently, should the City and
Consultant agree to extend the contract term, City shall pay Consultant an additional
total amount not to exceed four hundred fifty thousand dollars ($450,000) per
Renewal Term. This sum includes all out-of-pocket travel, lodging and incidental
expenses incurred by Consultant that are reasonably associated with the provision of
services under this Contract. The payments specified herein shall be the only
payments to be made to Consultant for services rendered pursuant to this Contract.
B. Consultant shall submit monthly invoices to City for work completed to the date of
the invoice. All invoices shall be itemized to reflect the employees performing the
requested tasks, the billing rate for each employee and the hours worked.
C. All correct,complete and undisputed invoices sent by Consultant to City shall be paid
within thirty (30) calendar days of receipt.
SECTION 3. TERM AND TERMINATION
A. The City and Consultant agree to the term of the contract for three (3)years from the
Effective Date of the contract. Consultant shall commence work as of the Effective
Date and complete said work no later than three years from the Effective Date,unless
terminated earlier in accordance with this Agreement or otherwise amended by
agreement of both Parties. The Agreement may be renewed for two (2) successive
one (1) year renewal terms (each, a "Renewal Term") by mutual agreement of the
Parties in writing at least one hundred twenty(120)days prior to the expiration of the
Initial Term or any Renewal Term, as applicable. Parties shall mutually agree to any
additional terms and conditions or fee changes applicable to each such Renewal
Term.
B. If Consultant fails to perform its duties to the satisfaction of City, or if consultant
fails to fulfill in a timely and professional manner its obligations under this Contract,
then City shall have the right to terminate this Contract effective immediately upon
City giving written notice thereof to Consultant.
C. Either Party may terminate this Contract without cause on thirty (30) calendar days'
written notice. Notwithstanding the preceding, if the term set forth in Section 3.A.
of this Contract exceeds ninety(90)calendar days in duration,Consultant's sole right
to terminate shall be limited to termination for cause.
D. Consultant hereby acknowledges and agrees that the obligation of City to pay under
this Contract is contingent upon the availability of City's funds which are
appropriated or allocated by the City Council. Should the funding for the project
and/or work set forth herein not be appropriated or allocated by the City Council,
City may terminate this Agreement by furnishing at least thirty (30) calendar days'
written notice of its intention to terminate. In the event of a termination pursuant to
Consulting and Professional Services Agreement Page 2
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this subdivision, Consultant shall not be entitled to a remedy of acceleration of
payments due over the term of this Agreement. The Parties acknowledge and agree
that the power to terminate described herein is required by Article 16, Section 18, of
the California Constitution, and that constitutional provision supersedes any law,
rule,regulation or statute which conflicts with the provisions of this Section.
E. In the event that City gives notice of termination, Consultant shall promptly provide
to City any and all finished and unfinished reports, data, studies, photographs, charts
or other work product prepared by Consultant pursuant to this Contract. City shall
have full ownership, including, but not limited to, intellectual property rights, and
control of all such finished and unfinished reports, data, studies, photographs, charts
or other work product.
F. In the event that City terminates the Contract, City shall pay Consultant the
reasonable value of services rendered by Consultant pursuant to this Contract;
provided, however, that City shall not in any manner be liable for lost profits which
might have been made by Consultant had Consultant completed the services required
by this Contract. Consultant shall, not later than ten (10) calendar days after
termination of this Contract by City, furnish to City such financial information as in
the judgment of the City's representative is necessary to determine the reasonable
value of the services rendered by Consultant.
G. In no event shall the termination or expiration of this Contract be construed as a
waiver of any right to seek remedies in law, equity or otherwise for a Party's failure
to perform each obligation required by this Contract.
SECTION 4. MISCELLANEOUS TERMS AND CONDITIONS OF CONTRACT
A. City shall make its facilities accessible to Consultant as required for Consultant's
performance of its services under this Contract, and, upon request of Consultant,
provide labor and safety equipment as required by Consultant for such access.
� B. Pursuant to the City's business license ordinance, Consultant shall obtain a City
business license prior to commencing work.
C. Consultant represents and warrants to City that it has all licenses, permits,
qualifications and approvals of any nature whatsoever that are legally required for
Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times
during the term of this Contract any licenses, permits and approvals that are legally
required for Consultant to practice its profession.
D. Consultant shall, during the entire term of this Contract, be construed to be an
independent contractor and nothing in this Contract is intended, nor shall it be
construed, to create an employer/employee relationship, association, joint venture
Consulting and Professional Services Agreement Page 3
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relationship,trust or partnership or to allow City to exercise discretion or control over
the professional rnanner in which Consultant performs under this Contract. Any and
all taxes imposed on Consultant's income, imposed or assessed by reason of this
Contract or its performance, including but not limited to sales or use taxes, shall be
paid by Consultant. Consultant shall be responsible for any taxes or penalties
assessed by reason of any claims that Consultant is an employee of City. Consultant
shall not be eligible for coverage under City's workers' compensation insurance plan,
benefits under the Public Employee Retirement System or be eligible for any other
City benefit.
E. No provision of this Contract is intended to,or shall be for the benefit of,or construed
to create rights in, or grant remedies to, any person or entity not a party hereto.
F. No portion of the work or services to be performed under this Contract shall be
assigned, transferred, conveyed or subcontracted without the prior written approval
of City. Consultant may use the services of independent contractors and
subcontractors to perform a portion of its obligations under this Contract with the
prior written approval of City. Independent contractors and subcontractors shall be
provided with a copy of this Contract and Consultant shall have an affirmative duty
to assure that said independent contractors and subcontractors comply with the same
and agree to be bound by its terms. Consultant shall be the responsible party with
respect to all actions of its independent contractors and subcontractors, and shall
obtain such insurance and indemnity provisions from its contractors and
subcontractors as City's Risk Manager shall determine to be necessary.
G. Consultant, at such times and in such form as City may require, shall furnish City
with such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this Contract, the costs or obligations incurred or to be
incurred in connection therewith, and any other matters covered by this Contract.
H. Consultant shall maintain accounts and records, including personnel, property and
financial records, adequate to identify and account for all costs pertaining to this
Contract and such other records as may be deemed necessary by City to assure proper
accounting for all project funds. These records shall be made available for audit
purposes to state and federal authorities, or any authorized representative of City.
Consultant shall retain such records for three {3) years after the expiration of this
Contract, unless prior permission to destroy them is granted by City.
I. Consultant shall perform all services required pursuant to this Contract in the manner
and according to the standards observed by a competent practitioner of Consultant's
profession. All products of whatsoever nature which Consultant delivers to City
pursuant to this Contract shall be prepared in a professional manner and conform to
the standards of quality normally observed by a person practicing the profession of
Consultant and its agents, employees and subcontractors assigned to perform the
services contemplated by this Contract.
Consulting and Professional Services Agreement Page 4
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J. All completed reports and other data or documents, or computer media including
diskettes, and other materials provided or prepared by Consultant in accordance with
this Contract are the property of City, and may be used by City. City shall have all
intellectual property rights including, but not limited to, copyright and patent rights,
in said documents,computer media,and other materials provided by Consultant. City
shall release, defend, indemnify and hold harmless Consultant from all claims,costs,
expenses, damage or liability arising out of or resulting from City's use or
modification of any reports, data, documents, drawings, specifications or other work
product prepared by Consultant,except for use by City on those portions of the City's
project for which such items were prepared.
K. Consultant, including its employees, agents, and subconsultants, shall not maintain
or acquire any direct or indirect interest that conflicts with the performance of this
Contract. Consultant shall comply with all requirements of the Political Reform Act
(Government Code § 8100 et seq.) and other laws relating to conflicts of interest,
including the following: 1) Consultant shall not make or participate in a decision
made by City if it is reasonably foreseeable that the decision may have a material
effect on Consultant's economic interest, and 2) if required by the City Attorney,
Consultant shall file financial disclosure forms with the City Clerk.
I. Incorporation of Recitals. The rnatters recited above are hereby incorporated into and
made part of this Contract.
SECTION 5. INSURANCE
A. Unless modified in writing by City's Risk Manager, Consultant shall maintain the
following noted insurance during the duration of the Contract:
Covera�e Required Not Repuired
Commercial General Liability X
Comprehensive Vehicle Liability X
Workers' Compensation and Employers' Liability X
Professional Liability(Errors and Omissions) �{
(Place an"x"in the appropriate box)
B. Coverage shall be at least as broad as:
l. Insurance Services Office form number CG-0001, Commercial General
Liability Insurance,in an amount not less than$1,000,000 per occurrence and
$2,000,000 general aggregate for bodily injury, personal injury and property
damage;
Consulting and Professional Services Agreement Page 5
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2. Insurance Services Office form number CA-0001 (Ed. 1/87), Comprehensive
Automobile Liability Insurance, which provides for total limits of not less
than $1,000,000 combined single limits per accident applicable to all owned,
non-owned and hired vehicles;
3. Statutory Workers' Compensation required by the Labor Code of the State of
California and Employers' Liability Insurance in an amount not less than
$1,000,000 per occurrence. Both the Workers' Compensation and
Employers'Liability policies shall contain the insurer's waiver of subrogation
in favor of City, its elected officials, officers, employees, agents and
volunteers;
4. Professional Liability (Errors and Omissions) Insurance, appropriate to
Consultant's profession, against loss due to error or omission or malpractice
in an amount not less than$1,000,000.
5. The City does not accept insurance certificates or endorsements with the
wording "but only in the event of a named insured's sole negligence" or any
other verbiage limiting the insured's insurance responsibility.
C. Any deductibles or self-insured retentions must be declared to and approved by City.
At the option of the City,either: the insurer shall reduce or eliminate such deductibles
or self-insured retentions as respects the City, its elected officials, officers,
employees, agents and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claims administration and
defense expenses.
D. The General Liability shall contain or be endorsed to contain the following
provisions:
1. City, its elected officials, officers, employees,and agents are to be covered as
additional insured as respects liability arising out of work or operations
performed by or on behalf of Consultant; premises owned, leased or used by
Consultant; or automobiles owned, leased, hired or borrowed by Consultant.
The coverage shall contain no special limitations on the scope of protection
afforded to City, its elected officials, officers, employees, agents and
volunteers.
2. The insurance coverage of Consultant shall be primary insurance as respects
City, its elected officials, officers, employees, agents and volunteers. Any
insurance or self-insurance maintained by City, its elected officials, officers,
employees, agents and volunteers, shall be in excess of Consultant's
insurance and shall not contribute with it.
Consulting and Professional Services Agreement Page 6
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3. Coverage shall state that the insurance of Consultant shall apply separately to
each insured against whom claim is made or suit is brought, except with
respect to the limits of the insurer's liability.
4. Each insurance policy required by this Contract shall be endorsed to state that
coverage shall not be canceled except after thirty (30) calendar days' prior
written notice has been given to City. In addition, Consultant agrees that it
shall not reduce its coverage or limits on any such policy except after thirty
(30) calendar days' prior written notice has been given to City.
E. Insurance is to be placed with insurers with a current A.M.Best's rating of no less
than A-VII.
F. Consultant shall designate the City of Redding, 777 Cypress Avenue, Redding, CA
96001 as a Certificate Holder of the insurance. Consultant shall furnish City with
certificates of insurance and original endorsements effecting the coverages required
by this clause. Certificates and endorsements shall be submitted electronically via the
PINS Advantage system. A link will be provided for the Consultant, or their
insurance agent, to enter and upload dacuments directly to PINS Advantage. The
certificates and endorsements for each insurance policy are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All endorsements are to be
received and approved in PINS Advantage by the City's Risk Manager prior to the
commencement of contracted services. City may withhold payments to Consultant if
adequate certificates of insurance and endorsements required have not been submitted
as described above or provided in a timely manner.
G. The requirements as to the types and limits of insurance coverage to be maintained
by Consultant as required by Section 5 of this Contract, and any approval of said
insurance by City, are not intended to and will not in any manner limit or qualify the
liabilities and obligations otherwise assumed by Consultant pursuant to this Contract,
including, without limitation,provisions concerning indemnification.
H. If any policy of insurance required by this Section is a"claims made"policy,pursuant
to Code of Civil Procedure § 342 and Government Code § 945.6, Consultant shall
keep said insurance in effect for a period of eighteen(18)months after the termination
of this Contract.
I. If any damage, including death, personal injury or property damage, occurs in
connection with the performance of this Contract, Consultant shall immediately
notify City's Risk Manager by telephone at (530) 225-4068. No later than three (3)
calendar days after the event, Consultant shall submit a written report to City's Risk
Manager containing the following information,as applicable: 1)name and address of
injured or deceased person(s);2)name and address of witnesses; 3)name and address
of Consultant's insurance company; and 4} a detailed description of the damage and
whether any City property was involved.
Consulting and Professional Services Agreement Page 7
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SECTION 6. INDEMNIFICATION AND HOLD HARMLESS
A. Consistent with California Civil Code § 2782.8, when the services to be provided
under this Contract are design professional services to be performed by a design
professional, as that term is defined under Section 2782.8, Consultant shall, to the
fullest extent permitted by law, indemnify protect, defend and hold harmless, City,
its elected officials,officers,employees,and agents, and each and every one of them,
from and against all actions, damages, costs, liability, claims, losses, penalties and
expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs) of every type and description to which any or all of them may be
subjected by reason of, or resulting from, directly or indirectly, the negligence,
recklessness, or willful misconduct of Consultant, its officers, employees or agents
in the performance ofprofessional services under this Contract,except when liability
arises due to the sole negligence, active negligence or misconduct of the City.
B. Other than in the performance of professional services by a design professional,
which is addressed solely by subdivision(A)of this Section, and to the fullest extent
permitted by law, Consultant shall indemnify protect, defend and hold harmless,
City, its elected officials, officers, employees, and agents, and each and every one of
them, from and against all actions, damages, costs, liability, claims, losses,penalties
and expenses (including, but not limited to, reasonable attorney's fees of the City
Attorney or legal counsel retained by City, expert fees, litigation costs, and
investigation costs) of every type and description to which any or all of them may be
subjected by reason of the performance of the services required under this Contract
by Consultant its officers, employees or agents in the performance of professional
services under this Contract, except when liability arises due to the sole negligence,
active negligence or misconduct of the City.
C. The Consultant's obligation to defend, indemnify and hold harmless shall not be
excused because of the Consultant's inability to evaluate liability. The Consultant
shall respond within thirty (30} calendar days to the tender of any claim for defense
and indemnity by the City, unless this time has been extended in writing by the City.
If the Consultant fails to accept or reject a tender of defense and indemnity in writing
delivered to City within thirty (30) calendar days, in addition to any other remedy
authorized by law, the City may withhold such funds the City reasonably considers
necessary for its defense and indemnity until disposition has been made of the claim
or until the Consultant accepts or rejects the tender of defense in writing delivered to
the City, whichever occurs first. This subdivision shall not be construed to excuse
the prompt and continued performance of the duties required of Consultant herein.
D. The obligation to indemnify, protect, defend, and hold harmless set forth in this
Section applies to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits of said insurance policies do not act as a limitation
upon the amount of indemnification to be provided by Consultant.
Consulting and Professional Services Agreement Page 8
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E. City shall have the right to approve or disapprove the legal counsel retained by
Consultant pursuant to this Section to represent City's interests. City shall be
reimbursed for all costs and attorney's fees incurred by City in enforcing the
obligations set forth in this Section.
SECTION 7. CONTRACT INTERPRETATION,VENUE AND ATTORNEY FEES
A. This Contract shall be deemed to have been entered into in Redding, California. All
questions regarding the validity, interpretation or performance of any of its terms or
of any rights or obligations of the parties to this Contract shall be governed by
California law. If any claim, at law or otherwise, is made by either party to this .
Contract, the prevailing party shall be entitled to its costs and reasonable attorneys'
fees.
B. This document, including all exhibits, contains the entire agreement between the
parties and supersedes whatever oral or written understanding each may have had
prior to the execution of this Contract. This Contract shall not be altered, amended
or modified except by a writing signed by City and Consultant. No verbal agreement
or conversation with any official, officer, agent or employee of City, either before,
during or after the execution of this Contract, shall affect or modify any of the terms
or conditions contained in this Contract, nor shall any such verbal agreement or
conversation entitle Consultant to any additional payment whatsoever under the
terms of this Contract.
C. No covenant or condition to be performed by Consultant under this Contract can be
waived except by the written consent of City. Forbearance or indulgence by City in
any regard whatsoever shall not constitute a waiver of the covenant or condition in
question. Until performance by Consultant of said covenant or condition is complete,
City shall be entitled to invoke any remedy available to City under this Contract or
by law or in equity despite said forbearance or indulgence.
D. If any portion of this Contract or the application thereof to any person or circumstance
shall be invalid or unenforceable to any extent, the remainder of this Contract shall
not be affected thereby and shall be enforced to the greatest extent permitted by law.
E. The headings in this Contract are inserted for convenience only and shall not
constitute a part hereof. A waiver of any party of any provision or a breach of this
Contract must be provided in writing, and shall not be construed as a waiver of any
other provision or any succeeding breach of the same or any other provisions herein.
F. Each Party hereto declares and represents that in entering into this Contract, it has
relied and is relying solely upon its own judgment, belief and knowledge of the
nature, extent, effect and consequence relating thereto. Each Party further declares
and represents that this Contract is made without reliance upon any statement or
Consulting and Professional Services Agreement Page 9
Rev. 8/23
representation not contained herein of any other Party or any representative,agent or
attorney of the other Party. The Parties agree that they are aware that they have the
right to be advised by counsel with respect to the negotiations, terms, and conditions
of this Contract and that the decision of whether or not to seek the advice of counsel
with respect to this Contract is a decision which is the sole responsibility of each of
the Parties. Accordingly, no party shall be deemed to have been the drafter hereof,
and the principle of law set forth in Civil Code § 1654 that contracts are construed
against the drafter shall not apply.
G. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury
in any action, proceeding, claim or counterclaim, whether in contract or tort, at law
or in equity,arising out of or in any way related to this Agreement or the transactions
contemplated hereby. Each Party further waives any right to consolidate any action
which a jury trial has been waived with any other action in which a jury trial cannot
be or has not been waived.
H. In the event of a conflict between the term and conditions ofthe body of this Contract
and those of any exhibit or attachment hereto, the terms and conditions set forth in
the body of this Contract proper shall prevail. In the event of a conflict between the
terms and conditions of any two or more exhibits or attachments hereto, those
prepared by City shall prevail over those prepared by Consultant.
SECTION 8. SURVIVAL
The provisions set forth in Sections 3 through 7, inclusive, of this Contract shall survive
termination of the Contract.
SECTION 9. COMPLIANCE WITH LAWS -NONDISCRIMINATION
A. Consultant shall comply with all applicable laws, ordinances and codes of federal,
state and local governments.
B. In the performance of this Contract, Consultant shall not discriminate against any
employee or applicant for employment because of race, color, ancestry, national
origin,religious creed, sex, sexual orientation,disability,age,marital status,political
affiliation, or membership or nonmembership in any organization. Consultant shall
take affirmative action to ensure applicants are employed and that employees are
treated during their employment without regard to their race,color,ancestry,national
origin,religious creed, sex, sexual orientation,disability,age,marital status,political
affiliation,or membership or nonmembership in any organization. Such actions shall
include, but not be limited to, the following: employment, upgrading, demotion or
transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation and selection for training.
Consutting and Professional Services Agreement Page 10
Rev. 8/23
SECTION 10. REPRESENTATIVES
A. City's representative for this Contract is Kamryn Hutson, telephone number (530)
339-7266. All of Consultant's questions pertaining to this Contract shall be referred
to the above-named person, or to the representative's designee.
B. Consultant's representative for this Contract is Scott Berg, telephone number (530)
378-6905. All of City's questions pertaining to this Contract shall be referred to the
above-named person.
C. The representatives set forth herein shall have authority to give all notices required
herein.
SECTION 11. NOTICES
A. All notices,requests, demands and other communications hereunder shall be deemed
given only if in writing signed by an authorized representative of the sender(may be
other than the representatives referred to in Section 10) and delivered by facsimile,
with a hard copy mailed first class, postage prepaid; or when sent by a courier or an
express service guaranteeing overnight delivery to the receiving party, addressed to
the respective parties as follows:
To City: To Consultant:
Redding Electric Utility Self Help Home Improvement Program, Inc.
Attn:Nicholas Zettel Attn: Scott Berg
3611 Avtech Parkway 3777 Meadow View Dr. #100
Redding, CA 96002 Redding, CA 96002
B. Either party may change its address for the purposes of this paragraph by giving
written notice of such change to the other party in the manner provided in this Section.
C. Notice shall be deemed effective upon: 1)personal service;2)two calendar days after
mailing or transmission by facsimile, whichever is earlier.
SECTION 12. AUTHORITY TO CONTRACT
A. Each of the undersigned signatories hereby represents and warrants that they are
authorized to execute this Contract on behalf of the respective parties to this Contract;
that they have full right, power and lawful authority to undertake all obligations as
provided in this Contract; and that the execution, performance and delivery of this
Contract by said signatories has been fully authorized by all requisite actions on the
part of the respective parties to this Contract.
Consulting and Professional Services Agreement Page 11
Rev. 8/23
B. When the Mayor is signatory to this Contract, the City Manager and/or the
Department Director having direct responsibility for managing the services provided
herein shall have authority to execute any amendment to this Contract which does
not increase the amount of compensation allowable to Consultant or otherwise
substantially change the scope of the services provided herein.
SECTION 13. EFFECTIVE DATE OF CONTRACT
The effective date (the "Effective Date") of this Contract shall be the date it is signed by
City.
Consulting and Professional Services Agreement Page 12
Rev. 8/23
IN WITNESS WI�E OF,City and Consultant have executed this Contract on the days and year
set forth below:
CTTY OF DDING,
A Municipal Cor�oration
Dated: ,20
By:
ATTEST: APPROVED AS TO FORM:
CHRISTIAN CURTIS
City Attorney
SHARLENE TIPTON, City Clerk By;
CONSULTANT
Dated: ,20�E�
By: SCOT BERG
Tax ID No.: �"'�" �;�t�,��"�'
Consulting and Professionai Services Agreement Page 13
Rev. 8/23
Exhibit A - Scope of Work
The tasks under this Exhibit A will consist of implementing the City of Redding's (COR)
Electrification Assistance Program in accordance with the Program Guidelines as set forth
herein and defined below. Self Help Home Improvement Project (SHHIP) will provide the
Services set forth in this Exhibit A for the applicable charges and rates specified in Exhibit B.
The following tasks consist of the major elements described in this Exhibit:
1) Project Management
2) Program Guidelines
3) Customer Enrollment
4) Dwelling Assessment
5) Energy Audit
6) Measure Installation
7) Program Marketing
8) Reporting and Record Retention
SHHIP shall offer and provide services as described in the tasks 3)to 6)to the City of Redding
Electric Utility eligible customers upon the customers' request. The eligibility of the City of
Redding Electric Utility customers for these services shall be determined based on the
Program Guidelines.
1. Proiect Mana�ement
Overview
Project Management is the function of managing the program in a manner that that will
achieve the COR program goals within the program budget.
Task Activities
Project Management task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
Residential Electrification Assistance Program 1
1) Identify points of contact 1) Assign project manager for
and project manager(s) implementation
2) Participate in program kick- 2) Initiate program kick-off
off ineeting meeting within S business
3) Support and facilitate days of Contract execution
Quality Assurance Ride- 3) Develop a Quality
Along and Post-Inspections Assurance processes in the
Project per the Program Guidelines Program Guidelines for
Task 1
Management 4) Deliver customer survey at Customer Enrollment,
conclusion of jobs Dwelling Assessment,
5) Participate in quarterly Energy Audit, and Measure
meetings Installation task activities
4) Prepare quarterly reports
5) Initiate quarterly meetings
Develop Customer Survey
for tracking feedback
2. Program Guidelines
Overview
Program Guidelines define programmatic aspects of the Program, including customer
eligibility criteria, material specifications, reporting criteria, forms, and other elements that
define the nature of the program. The Program Guidelines are written with the understanding
that elements of a program can change based on future regulatory development, a change in
community needs,technology changes, and other factors.
The Program Guidelines may be updated with mutual consent of the COR and SHHIP, as long
as the changes do not require modification to the pricing schedule.
Task Activities
Program Guidelines task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
Program 1) Collaborate on 1} Develop and Approve
Task 2 develo ment of Pro ram Pro ram Guidelines b Jul
Guidelines p g g Y Y
Guidelines, including 1, 2024
Residential Electrification Assistance Program 2
identifying measure 2) Collaborate on changes to
installation guidelines Program Guidelines based
2) Implement the Program on customer, admin, &
Guidelines within 5 contractor feedback
business days of Approval
3) Implement updates to the
Program Guidelines within
5 business days of revisions
agreed
3. Customer Enrollment
Overview
SHHIP will enroll customers in the Program by completing the customer application per the
requirements of the Guidelines. SHHIP currently performs enrollment for other low-income
programs and will utilize qualified staff to interact with customers and identify feasible
measures.
Task Activities
Customer Enrollment task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
1) Provide qualified staff to 1) Conduct Quality Assurance
enter customers' homes Ride-Along and Post-
and identify feasible Inspections (notification to
measures SHHIP within 5 business
2) Verify that the customer is days)
Customer the COR customer of record 2) Issue COR Badges within 15
Task 3 3 Verif
Enrollment l y that the customer days of contract execution
meets all eligibility
requirements listed in the
Program Guidelines
4) Maintain database of
enrolled customers and
project information
Residential Electrification Assistance Program 3
5) Record the estimated
quantity of feasible
measures, where measure
feasibility criteria are
defined by the standards
referenced in the Program
Guidelines
6) Obtain required signatures
from homeowners,their
agent, and tenants as
applicable
7) Provide a list of qualified
staff requiring badges
4. Dwelling Assessment
Overview
SHHIP will assess dwelling to identify safe, feasible electrification and energy saving measures
that will provide energy saving benefits to participating customers. SHHIP is experienced
reviewing the feasibility requirements of the various program measures and requires no
additional training. Multiple assessments may be appropriate or required for each project, and
may occur during one or multiple visits.
Task Activities
# Task Name SHHIP Tasks COR Tasks
1) Determine if ineasures are 1) 1) Verify dwelling
feasible in each home per information in reports
Program Guidelines 2) Conduct Quality Assurance
2) Ensure measures installed Ride-Along and Post-
Dwelling
Task 4 in accordance with state Inspections (notification to
Assessment and local building codes SHHIP within 5 business
3) Facilitate Quality Assurance days)
Ride-Along and Post-
Inspections upon COR
request
Residential Electrification Assistance Program 4
5. Ener�y Audit
Overview
SHHIP will conduct energy audits to determine if certain measures are feasible in a home.
SHHIP is experienced in conducting energy audits per the guidelines defined in the program
handbook. SHHIP currently conducts audits in other programs, and these audits may be used
by the COR so as not to duplicate efforts.
Energy savings will be evaluated using (but not limited to) the Savings Investment Ratio (SIRj
or other calculations approved in the Program Guidelines.
Task Activities
# Task Name SHHIP Tasks COR Tasks
1) Perform on-site data 1) Develop electrification
collection and diagnostic savings calculation
information 2) Identify SIR calculation
� 2) Develop detailed measure required for energy
cost estimates efficiency measures
3) Perform computer analysis 3) Review and approve of
Task 5 Energy Audit per the program energy audit prior to
4) Submit energy audit and measure installation w/in 5
supporting documentation business days
to the COR per program
guidelines
5) Conduct Energy Audits
based on Program
Guidelines
6. Measure Installation
Overview
SHHIP will install electrification and supportive energy-efficient measures in customers'
homes. SHHIP currently has all required licenses to conduct business and perform the work
required by this contract and is trained in proper installations of program measures.
SHHIP will ensure that feasible measures are installed in a safe and effective manner. Upon
Residential Electrification Assistance Pragram S
project completion, SHHIP wiil inform customers of the work that was performed and educate
them on the proper use of newly installed equipment.
Task activities
Measure Installation task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
1) 1) Perform measure 1) Verify measure install
installation in accordance through Quality Assurance
with local, state, and process
federal requirements and 2) Conduct EM&V study within
Program Guidelines. two years of Program
2) Educate the customer implementation
regarding work that was 3) Conduct Quality Assurance
performed and proper use Ride-Along and Post-
Measure of newly installed Inspections (notification to
Task 6
Installation equipment. SHHIP within 5 business
3) Clean up and dispose of days)
trash.
4) Provide labor warranty for
one year from date of
installation.
5) Facilitate Quality Assurance
Ride-Along and Post-
Inspections upon COR
request
7. Program Marketin�
Overview
In coordination with the COR, SHHIP will assist with marketing the program to prospective
income-eligible customers for enrolling customers in the Program. SHHIP currently performs
outreach for various low-income programs, including a call center,front counter, and website.
Outreach for the Program will be delivered in alignment with the COR's current outreach
processes, including (but not limited to) a call center, a front counter, and a website.
Residentia) Electrification Assistance Program 6
The Marketing Plan will include details including targeted customers, marketing campaigns,
co-branding opportunities, and marketing materials. Marketing materials may include digital
graphics, social media, videos, copy, and printed media that will be shared by the COR and
SHHIP. SHHIP will add a dedicated webpage about the Program on its website
(www.shipp.or�), including (at minimum) a brief description of the program, contact
information for interested parties, and program eligibility guidelines.
The COR must review and approve of all Program marketing materials utilized by SHHIP before
they are publicly released. The COR may also recommend changes to previously approved
marketing materials.
Task Activities
Program Marketing task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
1) Assist with Marketing plan 1) Develop Marketing plan
2) Develop Program and materials
information page on SHHIP 2) Provide digital and physica)
website copies of approved
3) Provide preferred phone marketing materials
number, email, and physical 3) Provide list of potential
address,for customer targeted customers
referrals
Program 4) Distribute Program
Task 7 Marketin marketing materials
g
provided by COR
5) Identify customers and
conduct outreach to
promote Program
participation
6) As requested, attend
education and outreach
events to support and
promote the Program
8. Reportin�and Records Retention
Residential Electrification Assistance Program 7
Overview
SHIPP will provide various reports on program progress to the COR on a monthly and annual
basis. In addition, project-level data shall be reported for every home treated in the program.
Project records shall be maintained for a minimum of three years from the completion date of
the project. Reports will be shared electronically.The COR will not have access to customer
records other than those specifically required by this agreement.
Task Activities
Reporting and Records Retention task activities consist of the following:
# Task Name SHHIP Tasks COR Tasks
1) Develop monthly reporting 1) Identify reporting
template that meets the requirements for
requirements of the compliance accounting
Program Guidelines. 2) Review all reports and
2) Develop dwelling level accept or deny acceptance
template that meets the by the 25th business day of
requirements of the the month.
Guidelines.
Required 3) Deliver monthly report to
Task 8
Reporting City of Redding by the 20th
business day of the month.
4) Deliver dwelling level
report to the City of
Redding by the 20th
business day of the month.
5) Retain project records for
minimum of three years
after completion of
contract
Residential Electrification Assistance Program 8
Exhibit B - Fee Schedule
Bud�et Schedule
The following budget schedule provides the estimated annual budget throughout the Program
life. SHHIP may exceed the annual average budget, but is limited to the total Program budget
for the remainder of the Contract Term.
Program Year Year 1 Year 2 Year 3 Tota)
Estimated Annual
Budget $400,000 $400,000 $400,000 $1,200,000
Fees
1) For each calendar month, SHHIP shall invoice, and the COR shall pay to SHHIP the Fees
set forth in Exhibit B according to the payment criteria and other provisions of this
Agreement.
2) Unless otherwise specifically agreed, beginning on the first anniversary of the Effective
Date, SHHIP will increase the Fees by three percent on an annual basis from each
anniversary of the Effective Date.
Fee Schedule
# Measure Description Measure Type Units Fee per Unit
Assessment Fee - Redding
1 Admin Home $285.00
Program
2 Ceiling Insulation, R-49 Efficiency Square Foot $2.50
Heat Pump Water Heater-
3 Efficiency Water Heater $3,600.00
Replacing Electric
Heat Pump Clothes Dryer-
4 Efficiency Dryer $1,100.00
Replacing Electric
Induction Range - Replacing
5 Efficiency Range $1,050.00
Electric
Ceiling Insulation when any
6 Efficiency Square Foot $1.85
already exists
Residential Electrification Assistance Program 9
# Measure Description Measure Type Units Fee per Unit
7 NEOCharger Circuit Splitter Electrification Circuit $550.00
8 Neo Charger and Splitter Electrification Circuit $850.00
9 Simple Switch Circuit Splitter Electrification Circuit $1,400.00
10 Install Circuit Electrification Circuit $700.00
11 Wi-Fi Enabled Smart Thermostat Electrification Thermostat $260.00
Heat Pump Water Heater-
12 Electrification Water Heater $4,200.00
Replacing Gas
Package Heat Pump HVAC-
13 Electrification System Actual cost+8.5%
Replacing Gas
14 Minisplit HVAC- Replacing Gas Electrification System Actual cost+8.5%
15 Level 2 EV Charger Electrification EV Charger $1,000.00
16 Panel Upgrade Electrification Panel $2,500.00
17 HP Dryer- Replacing Gas Electrification Dryer $1,700.00
18 Induction Range- Replacing Gas Electrification Range $1,650.00
Residential Electrification Assistance Program 10