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Home My WebLink About _ 4.11(h)--Award BS No. 5436 Sacramento River Trail Repairs � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 18,2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(h) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs t7�reetcsr (�,°tt�r'2t}`?� te�r� , ;� � �:rr b,`7,'?C}? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(h)--Award Bid Schedule No. 5436 (Job Order No. 3621 & 3651) Sacramento River Trail Re airs Recommendation Authorize the following actions relative to Bid Schedule No. 5436 (Job No. 3621 & 3651) Sacramento River Trail Repairs: (1) Award to Stimple-Wiebelhaus Associates, Inc., in the amount of$1,082,516.75; (2) Approve an additional $180,000 to cover the cost of administration and inspection fees; and $390,000 for project development costs; (3) Approve $110,000 to provide construction contingency funding; and (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$35,000. Fiscal Impact The Sacramento River Trail Repairs (Project) is being funded by four Public Assistance and California Disaster Assistance Act (CDAA) grants through the Federal Emergency Management Agency (FEMA). Three of the grants are associated with damage that occurred in 2017 from severe storms and flooding and one grant is associated with damage from the Carr Fire. The anticipated reimbursement from the grants is 93.75 percent of the total project cost; 75 percent from FEMA, and 18.'75 percent from the California Governor's Office of Emergency Services (Ca1-OES). The City of Redding (City) is responsible for the remaining 6.25 percent as the local share. The City's share will come from the Parks Fund. Costs wi11 initially be funded with reserves until reimbursements from FEMA and Cal OES are received. The Parks Fund has sufficient budget to cover its share of this project and funding the project wi11 not impact other activities or projects. Project costs are summarized in the following table: Report to Redding City Council June 10,2024 Re: 4.12(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 2 Cost Summar Item Estimated Pro'ect Develo ment Costs $390,000 Construction Contract+ Contin enc $1,192,516.75 Contract Administration, Tns ection, Testin $180,000 Additional Cit Mana er Authorit $35,000 Total PNo'ect Costs $1,797,516.75 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alte�native Action Council may choose not to award the bid for the project and provide staff with alternate direction. This option could prevent crucial repairs to the Sacramento River Trail. Background/Analysis Severe storms and flooding in the winter of 2017 caused significant damage at various locations along the City's Sacramento River Trail, including erosion and damage to pavement, concrete, and bench areas. On March 17, 2017, through Declaration 4301, FEMA announced that federal disaster assistance was available to the State of California to supplement state, tribal, and local recovery efforts in the areas affected by the severe winter storms, flooding, and mudslides. Following the disaster declaration, staff worked closely with Cal OES and FEIVIA to develop project scopes associated with the repairs required from the storm damage. The process to agree upon the eligible project scopes and receive obligations from FEMA took a substantial amount of time, but in the summer of 2020 the City received funding obligations from FEMA for the three 2017 storm damage project scopes along the Sacramento River Trai1 that are associated with this project, FEMA PW935, PW990, and PW991. On September 1, 2020, the Council authorized a budget resolution appropriating funds to complete these and other storm damage repairs. While Staff was working with Ca1 OES and FEMA through the storm damage scopes, the Carr Fire caused further damages to the Sacramento River Trail in the same area in the summer of 2018, damaging trail pavement and fencing. In January of 2020, FEMA provided another obligation, PW0075, to fund the fire damage repairs. Then, in February 2020 a Request for Proposal was awarded to Jacobs Engineering Group, Contract C-8445, to provide engineering consulting and environmental services for the City's FEMA related projects. Jacobs assisted with the environmental permitting required for each of the obligations incl�uded in the Project. Staff elected to consolidate the work associated with the three 2017 storm damage obligations and the Carr Fire obligation into a single bid package for the Project because of the close proximity of the work areas included in the obligations, to reduce overall construction costs, and to avoid potential conflicts during construction with multiple contractors working in the same areas. In general, the Project will include repairs for replacement of damaged asphalt, concrete, trail shoulder backing, aggregate base, benches, and fencing along the Sacramento River Trail. It will also include backfilling eroded areas with riprap, and an asphalt concrete overlay for a portion of the trail. Report to Redding City Council June 10,2024 Re: 4.12(h)--Award BS No. 5436 Sacramento River Trail Repairs Page 3 Attached is a tabulation of bids received and opened on May 23, 2024, for construction of the Project. The low bid in the amount of $1,082,516.75 was received from Stimpel-Wiebelhaus Associates, Inc., of Redding, California. The engineer's estimate was $867,692.50. Total project development costs for this project are estimated to be $390,000. Project development costs include engineering, grant applications and management, surveying, right-of-way, extensive environmental permitting, consultant services, and permit fees. Environmental Review On August 16, 2022, City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approved the Sacramento River Trail Repairs Project, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074. This project has also been determined, including FEMA concurrence, to be Categorically Excluded under National Environmental Policy Act (NEPA) and no further action is required. Council PrioNity/City ManageN Goals This agenda item is a routine operational item. 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PA-09-CA4301-PW-0935 1 Water Pollution Control �S 1 $5,000.00 $5,000.00 $750.00 $750.00 $17,382.00 $17,382.00 2 Contractor Supplied Biologists �S 1 $15,000.00 $15,000.00 $23,000.00 $23,000.00 $27,610.00 $27,610.00 3 Fence (Temporary, Type ESA) �S 1 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $9,048.00 $9,048.00 4 Traffic Control and Public Safety �S 1 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $32,340.00 $32,340.00 5 Clearing and Grubbing SY 824 $15.00 $12,360.00 $56.00 $46,144.00 $44.50 $36,668.00 6 Excavation (Unclassified) CY 131 $75.00 $9,825.00 $280.00 $36,680.00 $166.00 $21,746.00 7 Aggregate Base CY 81.5 $110.00 $8,965.00 $208.00 $16,952.00 $311.00 $25,346.50 8 Shoulder Backing CY 25.5 $120.00 $3,060.00 $347.00 $8,848.50 $328.00 $8,364.00 9 Concrete (4") CY 26.5 $1,500.00 $39,750.00 $2,400.00 $63,600.00 $1,552.00 $41,128.00 10 Concrete Curb (6") �F 20 $100.00 $2,000.00 $220.00 $4,400.00 $105.00 $2,100.00 11(F) Riprap (Class VI, Vegetated) CY 81 $300.00 $24,300.00 $315.00 $25,515.00 $299.00 $24,219.00 12 Remove and Reinstall Bench (Concrete) EACH 1 $500.00 $500.00 $1,200.00 $1,200.00 $4,233.00 $4,233.00 13 Remove and Replace Bench (Concrete) EACH 2 $2,000.00 $4,000.00 $3,000.00 $6,000.00 $4,947.00 $9,894.00 FEMA NO. PA-09-CA4301-PW-0990 14 Water Pollution Control �S 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 15 Contractor Supplied Biologists �S 1 $7,500.00 $7,500.00 $34,000.00 $34,000.00 $42,202.00 $42,202.00 16 Fence (Temporary, Type ESA) �S 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $9,048.00 $9,048.00 17 Traffic Control and Public Safety �S 1 $30,000.00 $30,000.00 $8,500.00 $8,500.00 $47,740.00 $47,740.00 18 Clearing and Grubbing SY 1727 $15.00 $25,905.00 $37.00 $63,899.00 $42.50 $73,397.50 19 Excavation (Unclassified) CY 337 $75.00 $25,275.00 $140.00 $47,180.00 $103.00 $34,711.00 20 Clean Existing Culvert �F 46 $10.00 $460.00 $149.00 $6,854.00 $109.00 $5,014.00 21 Shoulder Backing CY 458 $120.00 $54,960.00 $121.00 $55,418.00 $164.00 $75,112.00 22 Replace Asphalt Concrete CY 13.5 $1,650.00 $22,275.00 $945.00 $12,757.50 $847.00 $11,434.50 23(F) Riprap (1/4 Ton) CY 382 $250.00 $95,500.00 $190.00 $72,580.00 $187.00 $71,434.00 24(F) Riprap (Backing No. 2) CY 34 $250.00 $8,500.00 $200.00 $6,800.00 $290.00 $9,860.00 25 Articulated Block SF 32 $100.00 $3,200.00 $800.00 $25,600.00 $800.00 $25,600.00 FEMA NO. PA-09-CA4301-PW-0991 26 Water Pollution Control �S 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,764.00 $1,764.00 27 Project Funding Sign �S 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $720.00 $720.00 28 Contractor Supplied Biologists �S 1 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $3,600.00 $3,600.00 29 Fence (Temporary, Type ESA) �S 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $9,048.00 $9,048.00 30 Construction Funding Sign EA 1 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $480.00 $480.00 31 Traffic Control and Public Safety �S 1 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $16,940.00 $16,940.00 Shaded areas indicate corrections made in accordance with the Special Provisions. BID TABULATION FOR: SACRAMENTO RIVER TRAIL REPAIRS Bid Schedule No.: 5436 Stimpel-Wiebelhaus ENGINEER'S EST Associates, Inc. Axner Excavatinq Inc. 5/23/2024 UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL Temporarily Remove and Reinstall 32 Trellises �S 1 $5,000.00 $5,000.00 $2,725.00 $2,725.00 $5,710.00 $5,710.00 33 Replace Stamped Concrete (4") CY 5 $2,000.00 $10,000.00 $5,500.00 $27,500.00 $4,452.00 $22,260.00 34 Concrete Key Curb (12") �F 45 $100.00 $4,500.00 $260.00 $11,700.00 $156.00 $7,020.00 35(F) Riprap (Class VI, Vegetated) CY 110 $300.00 $33,000.00 $255.00 $28,050.00 $211.00 $23,210.00 Remove and Replace Reinforced 36 Concrete Bench CY 10 $2,000.00 $20,000.00 $7,000.00 $70,000.00 $4,932.00 $49,320.00 37 Relocate Rock Mounted Plaque EA 1 $1,500.00 $1,500.00 $2,725.00 $2,725.00 $2,673.00 $2,673.00 FEMA NO. PA-09-CA4382-PW-00075 38 Water Pollution Control �S 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,632.00 $1,632.00 39 Traffic Control and Public Safety �S 1 $30,000.00 $30,000.00 $7,000.00 $7,000.00 $20,020.00 $20,020.00 40 Crack Sealing �S 1 $20,000.00 $20,000.00 $38,000.00 $38,000.00 $19,250.00 $19,250.00 41 Pavement Fabric SY 1200 $10.00 $12,000.00 $13.00 $15,600.00 $4.80 $5,760.00 42 Shoulder Backing CY 130 $120.00 $15,600.00 $188.00 $24,440.00 $499.00 $64,870.00 43 Fence (4'Wood) �F 240 $125.00 $30,000.00 $175.00 $42,000.00 $187.00 $44,880.00 44 Replace Fence Fabric (4' Chain Link) �F 85 $60.00 $5,100.00 $50.00 $4,250.00 $58.00 $4,930.00 45 Cold Mill Asphalt Concrete SF 1070 $10.00 $10,700.00 $16.00 $17,120.00 $12.00 $12,840.00 46 Asphalt Concrete Overlay Ton 800 $225.00 $180,000.00 $230.00 $184,000.00 $235.00 $188,000.00 47 Traffic Stripe (4" Paint) �F 9983 $2.50 $24,957.50 $1.25 $12,478.75 $1.50 $14,974.50 TOTAL -CONTRACT ITEMS $867,692.50 $1,082,516.75 $1,187,165.00 Shaded areas indicate corrections made in accordance with the Special Provisions. BID TABULATION FOR: SACRAMENTO RIVER TRAIL REPAIRS Bid Schedule No.: 5436 RTA Construction Inc AYERAGES 5/23/2024 UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PftICE FEMA NO. PA-09-CA4301-PW-0935 1 Water Pollution Control �S 1 $6,000.00 $6,000.00 $8,044.E�tl 2 Contractor Supplied Biologists �S 1 $17,000.00 $17,000.00 �22,536.67 3 Fence (Temporary, Type ESA) �S 1 $3,500.00 $3,500.00 $4,849.33 4 Traffic Control and Public Safety �S 1 $9,000.00 $9,000.00 $15,780.t7t� ' 5 Clearing and Grubbing SY 824 $20.00 $16,480.00 �4Q.17 6 Excavation (Unclassified) CY 131 $200.00 $26,200.00 $�15.3� ; 7 Aggregate Base CY 81.5 $500.00 $40,750.00 $339.67 8 Shoulder Backing CY 25.5 $800.00 $20,400.00 $491.67 ' 9 Concrete (4") CY 26.5 $1,200.00 $31,800.00 $1,717.33 10 Concrete Curb (6") �F 20 $325.00 $6,500.00 $216.67 11(F) Riprap (Class VI, Vegetated) CY 81 $350.00 $28,350.00 ;$�v2�.33 12 Remove and Reinstall Bench (Concrete) EACH 1 $1,500.00 $1,500.00 $2,311.(�0 13 Remove and Replace Bench (Concrete) EACH 2 $5,500.00 $11,000.00 $4,482.33 FEMA NO. PA-09-CA4301-PW-0990 14 Water Pollution Control �S 1 $6,000.00 $6,000.00 $2,794,�fl 15 Contractor Supplied Biologists �S 1 $34,000.00 $34,000.00 $3�i,7�4.t�0 16 Fence (Temporary, Type ESA) �S 1 $3,500.00 $3,500.00 $5,$49.33 17 Traffic Control and Public Safety �S 1 $3,500.00 $3,500.00 $19,913.33 18 Clearing and Grubbing SY 1727 $20.00 $34,540.00 $33.17 19 Excavation (Unclassified) CY 337 $190.00 $64,030.00 i$144.33 20 Clean Existing Culvert �F 46 $180.00 $8,280.00 $146.�0 21 Shoulder Backing CY 458 $250.00 $114,500.00 $178.33 22 Replace Asphalt Concrete CY 13.5 $1,200.00 $16,200.00 '$997.33 23(F) Riprap (1/4 Ton) CY 382 $250.00 $95,500.00 $2(}9.t30 24(F) Riprap (Backing No. 2) CY 34 $560.00 $19,040.00 $350.00 ' 25 Articulated Block SF 32 $250.00 $8,000.00 ;$616.67 FEMA NO. PA-09-CA4301-PW-0991 26 Water Pollution Control �S 1 $3,500.00 $3,500.00 :62,�t�4.67 27 Project Funding Sign �S 1 $4,000.00 $4,000.00 $2,4fl6.67 28 Contractor Supplied Biologists �S 1 $20,000.00 $20,000.00 9�8,�33.�3 29 Fence (Temporary, Type ESA) �S 1 $2,500.00 $2,500.00 $4,182.�i7 30 Construction Funding Sign EA 1 $5,000.00 $5,000.00 $2,660.00 31 Traffic Control and Public Safety �S 1 $3,500.00 $3,500.00 �i$,�8�.00 Shaded areas indicate corrections made in accordance with the Special Provisions. BID TABULATION FOR: SACRAMENTO RIVER TRAIL REPAIRS Bid Schedule No.: 5436 RTA Construction Inc AYERAGES 5/23/2024 UNIT UNIT ITEM DESCRIPTION UNIT QTY PRICE TOTAL PftICE Temporarily Remove and Reinstall 32 Trellises �S 1 $6,000.00 $6,000.00 $4,811.67 33 Replace Stamped Concrete (4") CY 5 $7,000.00 $35,000.00 $5,55U.67 34 Concrete Key Curb (12") �F 45 $550.00 $24,750.00 $322.I�t7 35(F) Riprap (Class VI, Vegetated) CY 110 $300.00 $33,000.00 $2�5.33 ' Remove and Replace Reinforced 36 Concrete Bench CY 10 $6,000.00 $60,000.00 $5,977.33 37 Relocate Rock Mounted Plaque EA 1 $4,000.00 $4,000.00 $3,132.67 FEMA NO. PA-09-CA4382-PW-00075 38 Water Pollution Control �S 1 $2,000.00 $2,000.00 $1,46(3.67 39 Traffic Control and Public Safety �S 1 $5,000.00 $5,000.00 �10,673.33 40 Crack Sealing �S 1 $25,000.00 $25,000.00 $27,�16.67 41 Pavement Fabric SY 1200 $6.00 $7,200.00 $7.�� 42 Shoulder Backing CY 130 $175.00 $22,750.00 ;$287.33 43 Fence (4'Wood) �F 240 $235.00 $56,400.00 $199.�0 44 Replace Fence Fabric (4' Chain Link) �F 85 $65.00 $5,525.00 $57.67 45 Cold Mill Asphalt Concrete SF 1070 $13.00 $13,910.00 �13.67 46 Asphalt Concrete Overlay Ton 800 $300.00 $240,000.00 $255.tItl 47 Traffic Stripe (4° Paint) �F 9983 $5.00 $49,915.00 �i2.58 TOTAL -CONTRACT ITEMS $1,254,520.00 $1,174,733.92 Shaded areas indicate corrections made in accordance with the Special Provisions. � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: August 16, 2022 FROM: Chuck Aukland, Public ITEIVI NO. 4.11(a) Works Director ***APPROVED BY*** � r ,.� � _,tr,,,�� c�k��nc�,P��lic G�+c��•�s�irect �r�4�`�(?�2 � � �p�z��,C`i �� t� !3t'��'2{}2`� caukiand@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--Adoption of Sacramento River Trail Repairs Project, Mitigated Negative Declaration and the Miti ation Monitorin Pro ram Recommendation Adopt the Mitigated Negative Declaration and the Mitigation Monitoring and Environmental Commitment Program; and approve the Sacramento River Trail Repairs Project as described, thereby satisfying the requirements of the California Environmental Quality Act Guidelines §15074. Fiscal Impaet Approval of the Sacramento River Trail Repairs Project (Project), along with adoption of the Mitigated Negative Declaration (MND) and the Mitigation Monitoring and Environmental Commitment Program (MMP) allows the project to move toward the final design and construction phases. There is no fiscal impact as a direct result of adopting the MND, MMP, and approving the project. The City of Redding (City) has received funding assistance from the Federal Emergency Management Agency (FEMA) for public assistance projects PA-09-CA-4301-PW-00935; PA- 09-CA-4301-PW-00990; and PA-09-CA-4301-PW-00991 to complete the collective Project. FEMA has obligated approximately $731,000 for delivery of this project. Actual project costs are shared by FEMA (75 percent), State (1$.75 percent) and City(6.25 percent), Alternative Action The City Council (Council) may choose to not adopt the MND and the MMP, and not approve the project as described. This project could not proceed without the approval of these documents, as it would be out of compliance with the California Environmental Quality Act (CEQA). Backg�ound/Analysis In January 2017, heavy rains and severe flooding caused water to overtop embankments along Report to Redding City Council August 5,20Z2 Re: 4.12(a)--Sacramento River Trail Repairs Project Page 2 the Sacramento River which damaged various parks and trails. The City sought funding assistance from FEMA and deve]oped multiple projects to repair the storm damage. The proposed project features a total of 26 work sites, ]ocated along the Sacramento River Trai1. The scope of the project includes the repair of seating and viewing areas, as well as, trail surfaces, trail embankments, and trail shoulders. Work will include vegetation removal, demolition, excavation, grading, sediment removal, culvert cleaning, paving, concrete repair, bench replacement, placement of rock slope protection, vegetation planting, and hydro-seed application. Work wi11 occur on City property or within easements. Construction is anticipated to take one season and will be completed in the fa11 of 2023. The project sites are located on the north and south side of the River Trail between the Stress Ribbon Bridge and the Market Street Bridge. Additional project sites are located along the trail east of Turtle Bay Exploration Park. The project is needed so pedestrians and bicyclists can continue to use the park and trail areas for recreation purposes. An Initial Study (IS) was prepared to satisfy the CEQA requirements. It describes why the project is being proposed and the potential impacts to the existing environment. The IS shows that the proposed project could have a significant effect on biological resources, but with implementation of mitigation measures, those impacts will be reduced to a level considered less than significant. The mitigation measures and conservation measures to be implemented are common practices and include, but are not limited to, biological pre-construction surveys, in- water work windows, water quality monitoring, impact minimization, exclusionary fencing, and erosion control. Based on the conclusions made in the IS, an MND was prepared. The MND describes the project, including mitigation measures, and makes the determination that there will be no significant effect on the environment provided that the defined mitigation measures are implemented as part of the project. In addition, an MMP has been written and incorporated into the MND (CEQA Section 21081.6). The MMP will be used by City staff, contractors, agencies, and monitoring personnel during and after the project to ensure effective implementation of the adopted mitigation measures outlined in the MND. The IS/MND/MMP documents were sent to the State Clearinghouse for a 30-day public review period and distribution to pertinent state agencies. They were sent to local resource agencies, the Shasta County Clerk, and posted on the Public Works Department website. A public notice was also sent to landowners in the vicinity of the project and posted in the local newspaper. No comment letters were received during the public review period. Pursuant to CEQA, the City of Redding is the lead agency for the project. As the lead CEQA agency, the Council is authorized to adopt the MND per Redding Municipal Code Section §18.24.070.E and state law. Upon adoption of the MND and approval of the project by the Council, a Notice of Determination will be filed with the Shasta County Clerk's Office and the State Clearinghouse, thereby completing the environmental review process. The IS/MND is available in the Public Works Department and is currently available online at htt �:/hu�v�Tec�t c��reddin�.�a�°fflc�� a�°tt�xer��s/ �i�1�c;-�vc�r�C�l�rzvir��a�e�at�1-z�x�z�� 7e��t. On June l, July 7, and July 8, 2020, FEMA determined that the project activities are Categorically Excluded pursuant to Category Code n4 (Federal Assistance for Actions Involving Stream Work and Modification, and Floodways) as it relates to the National Environmental Policy Act of 1969, as amended. Report to Redding City Council August 5,20Z2 Re: 4.12(a)--Sacramento River Trail Repairs Project Page 3 Council Priority/City ManageN Goals • This agenda item is a routine operational item. Attachments ^Location Map Mitigated Negative Declaration Mitigation Monitoring Program Obligation Notification NEPA_PW935 Obligation Notification NEPA_PW990 Obligation Notification NEPA_PW991