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Home My WebLink About _ 4.11(b)--Project Acceptance, Bid Schedule No. 5281 EV Charging Stations � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 18,2024 FROM: Michael Webb, Public Works ITEIVI NO. 4.11(b) Director ***APPROVED BY*** �c a� � �bEi� 'c�r�Cs t7�reetcsr (�,°`7t'2t}`?� te�r� , ;� � �:rr b,`7,'?C}? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 4.11(b)--Project Acceptance, Bid Schedule No. 5281, Job No. 4908, Electric Vehicle Char in Stations at Reddin Police De artment and Reddin Power Plant Recommendation Accept Bid Schedule No. 5281 (Job No. 4908), Electric Vehicle Charging Stations at the City of Redding Police Department and Redding Power P1ant, awarded to Builder Solutions, Inc, as satisfactorily complete, with a final cost of$584,956.56 Fiscal Impact The Electric Vehicle Charging Stations (EVCS} at the Redding Police Department and Redding Power Plant Project (Project) are funded by the Redding Electric Utility (REU). In April 2017, the City Council (Council) approved REU's request to use Cap-and-Trade allowance proceeds to fund the utility's Transportation Electrification Program (Program). As a subset of the program, funding for the EVCS Project was allocated in the adopted Budget Resolution No. 2017-033, and updated in the adopted Budget Resolution No. 2018-037. On May 20, 2022, REU staff applied for grant funding through the California Electric Vehicle Infrastructure Project (CALeVIP) for the installation of electric vehicle charging stations that would be used for light-duty fleet and workplace charging. REU submitted a separate grant application for each project location as required. At this time, CAL,eVIP has awarded$20,818.60 for the Redding Power P1ant portion of the project, The application for the Redding Police Department portion of the project is currently pending with CALeVIP. Once a final awarded amount is known, a staff report will be prepared requesting acceptance of the grant funding, which will offset a portion of the total costs associated with completing the project. The total project cost, including surveying, design, bidding, construction, field engineering, inspection, and contract administration, is $584,956.56. AZteYnative Action The City Council (Council) may choose not to accept the project as satisfactorily complete, and advise staff on how to proeeed. Report to Redding City Council June 10,2024 Re: 4.12(b)--ProjectAcceptance, Bid Schea'ule No, 5281 EV Charging Stations Page 2 Background/Analysis Builder Solutions, Inc. has completed a11 items of work on the EVCS at Redding Police Department and Redding Power Plants as of January 26, 2024, which was within the contract time frame. Subsequently, the Public Works Department filed a notice of completion with Shasta County. The project warranty period expires one year from the completion date. At its meeting of June 7, 2022, the Council awarded a construction contract to Builder Solutions for $404,290.50 and approved a $41,000 construction contingency fund. Also authorized was $91,000 for contract administration and construction inspection fees and $60,000 for project development costs, and the City Manager was authorized to approve additional increases in either the construction management or construction contingency amounts up to a total of $50,000, for a total authorized amount of $646,290.50. Project development costs include engineering, environmental, and consu]tant services. During construction, there were six change orders in the amount of $29,666.06, leaving a balance of $11,333.94 in the contingency fund. The final project cost was $584,956.56. During construction, a Stop Payment N�otice was filed on January 19, 2024, to withhold construction funds due to lack of payment to a supplier that supplied materials for the project. On J�anuary 24, 2024, the City of Redding (City) withheld $44,401.40 from the construction contract. Note, the amount withheld was limited to the available construction funds remaining and represents approximately 37% of the amount required to be withheld per the contract documents and public contract code. There is potential, pending the outcome of the claim, that the City may need to provide additional funding. If additional funding is needed to resolve the claim, a staff report wi11 be prepared requesting a corresponding budget augmentation. Currently, the contractor has not paid their supplier and the supplier has commenced an action against the City per Civil Code 9502 in order to enforce payment of their claim. Cost Summary Awarded Amounts Actual Cost Project Development Costs $60,000 $60,000 Construction Contract+ Contin enc $445,290.50 Construction Contract+ Contract Chan e Orders $433,956.56 Contract Administration& � Ins ection $91,000 $91,000 Additional City Manager Authority $50,000 $0 Total $646,290.50 $584,956.56 The project included installation of six dual-port Leve1 II ChargePoint EVCS at the Redding Police Department for a total of 12 electric vehicle (EV) enabled parking stalls, and two dual- port Level II EVCS at the Redding Power Plant for a total of four EV enabled parking stalls. In addition, infrastructure will be installed at the Redding Police Department to allow for future expansion of EV charging with more Level II and DC Fast Chargers. The EV charging stations will be used for charging the City's fleet vehicles, as well as employee EV charging. Report to Redding City Council June 10,2024 Re: 4.12(b)--ProjectAcceptance, Bid Schea'ule No, 5281 EV Charging Stations Page 3 Environmental Review This action, project acceptance, is not a project as defined by the California Environmental Quality Act (CEQA). On June 7, 2022, Council determined the EVCS at the Police Department and Redding Power Plant Project is categorically exempt from review under CEQA, pursuant to Section 15301(a), (c), and(d)—Existing Facilities. No further action is required. Council PrioNity/City NfanageN Goals • This agenda item is a routine operational item. Attachments ^Location Map ^Previous Staff Report 6-7-22 „ ,. � '' �.�� C� � z, �� r , ,. , �. � �.� r� � � P ROJ�GT ,�;f �� ; `, � ��'FSS ��,� , ��` �� . � ' �� OCATIOf� �' ��, � . r �..�.� qV� � �� . �� t� � '� , , . i� , .. , � . r �4 . ' � • `��. s � � � � � � i � �� ° �� :�� ,' �� , � �'OLICE r�� , •� � ,. � ��, �Q, � a��,��Av� �. r% �� {,. �Q ! �'� �x°. �,� � ,_` , ��. % �� CITY HALL 1�� f, 777 CYPftESS AVE s--�-� � i 1 �� xW” ��,a A � q �: � � �� E� ,�� r � _ , q , �� r � � , ��. � � �� ` F � / � � REDDING PO�ICE DEPARTMENT PROJECT �OCATION �o scA�E REDDING POWER PLANT � � �71'20 CLEAP;CRE'E'K f20A0 � ti �; PRt�JECT _ � � �OCATION ��,....� . _ � _ a....,a _,� �� \ �� Q ; ' p�� _ � \ � '; - � � �i � , � �-- � -� ' .�� i - w � r � _ �- - � � GREEK �OAD - � � � C�� .. REDDING POWER PLANT PROJECT �OCATION �vo scAi.� �oF R�oo CITY OF REDDING �XHIBIT A � -2 EV CHARGING STATIONS AT R.P.D. AND � „ `Q PUBLIC WORKS REDDING POWER P�ANT ��F��, DEPARTMENT LOCATION MAP � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: June 7,2022 FROM: Chuck Aukland, Public ITEIVI NO. 4.11(a) Works Director ***APPROVED BY*** � r ,.� � _,tr,,,�� c�k��nc�,P��rlic G�c��•�s�irect S,f��s�`�(?�2 � � �p�z��,C`i �� k°`I,�'2{�2`� caukiand@ci.redding.ca.us btippin@cityofredding.org SUBJECT: 4.11(a)--Award Bid Schedule No. 5281 (Job No. 4908-52) Electric Vehicle Char in Stations at Reddin Police De artment and Reddin Power Plant. Recommendation Authorize the following actions relative to Bid Schedule No. 5281 (Job No. 4908-52) Electric Vehicle Charging Stations at the Redding Police Department and Redding Power Plant: (1) Award to Builder Solutions, Inc., in the amount of$404,290.50; (2) Approve an additional $91,000 to cover the cost of administration and inspection fees and $60,000 for project development costs; (3) Approve $41,000 to provide construction contingency funding; (4) Authorize the City Manager to approve additional increases in either the construction management or construction contingency amounts up to a total of$50,000; and (5) Find that the project is categorically exempt froln review under the California Environmental Quality Act Guidelines Section 15301 (a), (c), and(d)-Existing Facilities. Fiscal Impact The Electric Vehicle Charging Stations (EVCS) at the Redding Palice Department and Redding Power Plant Project (Project) is being funded by the Redding Electric Utility (REU). In April 201�, the City Council (Council) approved REU's request to use Cap-and-Trade allowance proceeds to fund the utility's Transportation Electrification Program (Program). As a subset of the program, funding for the EVCS Project was allocated in the adopted Budget Resolution No. 2017-033, and updated in the adopted Budget Resolution No. 2018-037. On May 20, 2022, REU staff applied for grant funding through the California Electric Vehicle Infrastructure Project (CALeVIl') for the installation of electric vehicle charging stations that would be used for light-duty fleet and workplace charging. REU submitted a separate grant application for each project location as reguired. Pending approval, CALeVIP wi11 reserve funding for REU in the amount of $60,000 for charging stations at the Redding Police Department, and an additional $24,000 for charging stations at the Redding Power Plant, for a total of $84,000. If approved, the grants will be awarded upon the completion of the project provided all required performance criteria are met, at which time REU will initiate a staff report Report to Redding City Council June 1,ZOZ2 Re: 4.12(a)--Award Bid Sched. No. 5281. E,V. Charging Stations Page 2 to the City Council requesting acceptance of the grant funding, which will offset a portion of the total costs associated with completing the project. Cost Summar 7tem Estimated Pro�ect Develo ment Costs $60,000 Construction Contract+ Contin enc $445,290.50 Contract Administration, Ins ection, Testin $91,000 Additional Cit Mana er Authorit $50,000 Total Project Costs $646,290.50 Project cost components are estimates and some shifting of the project development, construction management, and construction contingency funds may be necessary to balance the project within the approved budget. Alte�native Action The City Council may choose to not award the bid for the project and provide staff with an alternative direction. Without this project, there will not be facilities to charge electric City of Redding (City) fleet vehicles at the Redding Power Plant, and Redding Police Department vehicle charging will be limited to the one existing Tesla charging station. Backg�ound/Analysis Attached is a tabulation of bids received and opened on May 19, 2022, for the Electric Vehicle Charging Stations at Redding Police Department and Redding Power Plant Proj ect. The low bid in the amount of$404,290.50 was received from Builder Solutions, Inc., of Redding, California. The engineer's estimate tivas $424,275. Total project development costs for this project are estimated to be $60,000. Project development costs include engineering, surveying, environmental, and consultant services, The project includes installation of six (6) dual-port Level IT ChargePoint EVCS at the Redding Police Department for a total of 12 EV enabled parking stalls, and two (2) dual-port Level II EVCS at the Redding Power Plant for a total of four (4) EV enabled parking stalls. In addition, infrastructure will be installed at the Redding Police Department to allow for future expansion of electrical vehicle charging with more Level II and DC Fast Chargers. The EV charging stations will be used for charging City of Redding fleet vehicles, as well as employee EV charging. Staff has determined that the project quali�es as Categorically Exempt from environmen�al review under the California Environmental Quality Act Guidelines Section 15301 - Existing Facilities. The project will result in negligible or no expansion of use and the project will be located within the existing facilities. The project area has been reviewed and does not have significant values for wildlife habitat or other environmental resources. The project has no potential to have a significant effect on the environment. Report to Redding City Council June 1,ZOZ2 Re: 4.12(a)--Award Bid Sched. No. 5281. E,V. Charging Stations Page 3 Council Priority/City Manager Goals • This agenda item is a routine operational item. Attachments ^Bid Tabulation ^Location Map ^Notice of Exemption(unfiled) 4-18-17 Previous Staff Report 4-17-18 Previous Staff Report