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Home My WebLink About _ 9.11(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: May 7,2024 FROM: Michael Webb, Public Works ITEIVI NO. 9.11(� Director ***APPROVED BY*** � �c a� � �bEi� 'c�r�Cs I7�reetcsr �3f2S12t}`?� r�' �p�si��,C�i �r� �° 4�'29�'2{�? mwebb@cityofredding.org btippin@cityofredding.org SUBJECT: 9.11(f�--Emergency Construction Contract to Repair and Replace Substandard Sewer Pi e and Failin As halt Concrete Pavement on Placer Street Recommendation Authorize the following actions relative to the Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Proj ect): (1) Adopt Resolution, by not less than four-fifths affirmative vote, authorizing the City Manager to negotiate and award an emergency public works contract for the Project in an amount not to exceed$2,000,000; (3) Authorize the City Manager, or designee, to approve construction contingency amounts up to a total of$300,000; (4) Authorize the City Manage, or designee, to approve construction management and inspection amounts up to a total of$1'75,000; and (5) Find that the Project is exempt from review under the California Environmental Quality Act Guidelines,pursuant to Section 15269(b)—Emergency Projects. Fiscal Impact The estimated Emergency Repair and Replacement of Substandard Sewer Pipe and Failing Asphalt Concrete Pavement on Placer Street Project (Project) total cost is $2,475,000. These costs include construction, construction contingency and staff time for construction management and inspections. The project will be funded with remaining Magnolia Area Sewer Improvements Phase 1 funds. Including withheld retention, liquidated damages and uncompleted work items which is approximately $2,160,000. Supplemental funding of $315,000 wi11 come from the Wastewater, Water and Streets Division's Fiscal Year 2023-24 budgets which have sufficient funds appropriated. Report to Redding City Council Apri130,2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 2 Alternative Action The City Council (Council) may choose to not authorize the award of an emergency contract, and instead have staff prepare plans and specifications to award a contract to the low bidder in accordance with state and ]oca] contracting procedures. Or, Council could provide alterative direction to staff. Background/Analysis On April l, 2024, Council voted to enter into a Contract Amendment, Settlement Agreement and Release with the contractor for the Magnolia Area Sewer Improvements Phase 1 project. This settlement agreement was partially due to the contractor's refusal to make required repairs to substandard work done on the project. This substandard work has the potential to create public health and safety issues. Staff has considered repackaging the project plans and specifications for bidding; however, this process would likely require a minimum of six months in order to obtain an executed contract and ultimately provide a contractor with a notice to proceed. This timeline is unacceptable given the condition of the installed sewer infrastructure and would jeopardize being able to complete all the repair work, including re-paving Placer Street, prior to the onset of winter. In addition, current Magnolia Area Sewer Improvement Phase 1 project site conditions present potential impacts to public health, property and safety. Therefore, staff proposes an einergency contract to replace the substandard sewer pipe and associated infrastructure, failing asphalt concrete and minor associated public health and safety work on Placer Street and within Magnolia Area Sewer Improvements Phase 1 project limits. Staff estimates the work wi11 be complete within four months of commencement of construction activities. It is noted that the Public Contract Code (PCC) (Section 20168) provides that the local government's legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health and property. Further, the PCC (Section 22050)provides that"in case of emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to 1et contracts." It is in the public's interest and necessity to repair the sewer system,pave Placer Street and repair or replace other associated minor items of work immediately to ensure protection of the public's health, safety and personal property occurs. The Resol�ution has been approved as to form by the City Attorney. Environmental Review Staff has determined that the project is exempt from review under the California Environmental Quality Act Guidelines, pursuant to Section 15269(b) — Emergency Projects. Section 15269(b) includes emergency repairs to publicly and privately-owned service facilities necessary to maintain service essential to the public health, safety, or welfare. The emergency repair and replacement will occur in areas of previous disturbanee, and the repairs are necessary to maintain service essential to public health. Report to Redding City Council Apri130,2024 Re: 9.12(f)--Emergency Repair and Replace Substandard Sewer Pipe and Failing Pavement on Placer St. Page 3 Council Prio�ity/City Manager Goals • Public Safety — "Work to improve a11 aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." Attachments ^Resolution ^Location Map ^Notice of Exemption RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING TO AUTHORIZE TI�E CITY MANAGER TO AWARD AN EMERGENCY CONSTRUCTION CONTRACT TO REPAIR AND REPLACE SUB- STANllARD SEWER PIPE AND FAILING ASHPFIALT CONCRETE PAVEMENT ON PLACER STREET WHEREAS,Public Contract Code section 22050 and Redding Municipal Code 422.120(A)_provide that, in the case of emergency, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and WHEREAS,on April l,2024,Council voted unanimously to enter into a Contract Amendment, Settlement Agreement and Release regarding the Magnolia Area Sewer Improvements—Phase I proj ect; and WHEREAS, portions of the underground sewer improvements constructed as part of the Magnolia Area Sewer Improvements —Phase I project were not constructed in accordance with the contract documents; and WHEREAS,proper sewer infrastructure is critical to public health; and WHEREAS,if not repaired immediately,the improperly installed sewer infrastructure has a high potential for failure during high-flow periods,winter,potentially ultimately causing significant disruptions in service, failures and damage to assoeiated public and adjacent private infrastructure; and WHEREAS, Placer Street is a primary arterial with moderate traffic volumes and the asphalt concrete pavement is in a failing condition as a result of longitudinal and transverse sewer trench pavement patches within the roadway section presenting a public safety concern; and WHEREAS, a competitive solicitation for bids is anticipated to require six(6)months and would further delay the needed repairs to prevent sewer blockages,sink holes and further damage to the public and private infrastructure unti12025; and WHEREAS,continued pavement failure and blockage of the sewer conveyance system would threaten the safety and property of roadway users and persons nearby; and WHEREAS, isolation of the impacted area so that the delay due to competitive bidding could be accommodated would not mitigate or eliminate the threat to persons and property; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The City Council of the City of Redding finds that the recitals set forth above are true and correct and are hereby adopted as findings of fact. 2. The public interest and necessity require the immediate expenditure of public money to restore the sewer conveyance system to full capacity,protect the public health,safety and welfare,and prevent further damage to the roadway. 3. The City Council of the City of Redding therefore authorizes the City Manager to award an. emergency construction contract to repair the sewer system and roadway along Placer Street. 4. The action authorized herein shall be reviewed by the City Council at all regular meetings of the Council until such time as the City Council determines that the emergency is abated. I HEREBY CERTIFY that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Redding on the'7th day of May, 2024,by the following vote: Al'ES: COUNCIL MEMBERS: NOES: COUNCIL 1VIEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AITDETTE, 1VIayor ATTEST: FORM APPROVED: SFIARLENE TIPTON, City Clerk CHRISTIAN M. 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Box 990$80, 1643 Mark�t Street Redding, CA 96Q99-0880 Project Title. Emer�encv Repair and Replacement of Sewer Pipe and Asphalt Concrete Pavement Pra,�ect Lacat�an–Specific:Ma�nolia Avenue Placer Street and varaous surrounding streets Proaect Location–City, Reddin�Project Lacatian–County: Shasta Description of Proaect.The C�tv of lZ:eddin�(City)wi11 conduct an emer�enc�placement and r�air project to protect public heatth and safety; Work will xnciude the removal and replacement of failed pavement and sub�tandard sewer line- Work will be conducted within the ri�ht of way and within existin� easement areas The pubiic will be notified of any traffic restrictions. Name ofPubiicAgency Approving Project: +City of Reddin� Name af Person or Agency Carrying(3ut Praject:James Triantafvllou,Ass�stant Publ'ac Works Director Exempt Status: (check one) ❑ Ministerial [Sectian 21080{b)(�}; 1526$] ❑ Declared Emergency[Section 21080(b)(3)> 15269(a)] � Emergency Project [Section 21080(b}(4}; 15269(b)] ❑ Statutc�ry Exemptrans. State code number: ❑ Common Sense Exemptic�n�This project does not fall within an exernpt class,but it can be seen with�ertainty that t�iere is no possibility that the activity may have a-signifcant effect an the enviranment-(14 CCR 15061[b][3]). ❑ Categoricat Exemption: State type and sectian number: [� No exceptions apply that would bar the use of a categc�rical exemptian(PRD 21084 and 14 CCR 15300.2}: Reasons why project is exempt: Section 15269 (b� includes emer enc�repairs ta publicly and privately owned service facilities necessary to maintain secvice essential to the public health safetv or welfar� The emer�enc�re air and replacement u<ill occur in areas of previous disturbance and the repairs are neeessarv to maintain service essential tc� public health. Lead Agency Contact Persons Arnber Kelley Telephone: 530.225.4046 If Filed by Applicant: 1. Attach certified document of e�emption�nding: 2. �Ias a nc�tice of exemption been filed by the pubiic agency approving the project?r�Yes ❑No Signatnre: ��--- — Datee �'�.,.�'" �t� Titlea Envirc�nmental Com liance M a er �Signed by Lead Agency Date received for filing at OPR: ❑ 5igned by Applicant