HomeMy WebLinkAbout _ 3.1--Authorize Contractor's Control Termination with Abacus Construction, Inc. � � �' � � �
� � � ' � �' � � ' � ` CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: July 29, 2024 FROM: Michael Webb, Public Works
ITEIVI NO. 3.1 Director
***APPROVED BY***
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mwebb@cityofredding.org btippin@cityofredding.org
SUBJECT: 3.1--Consider Contractor's Control Termination with Abacus Construction, Inc.
and Potential Findings of Fact with regard to Public Works Agreement ("Agreement") dated
June 17, 2022, with respect to the Eastside Road over Olney Creek Bridge Project, Bid Schedule
5180, (J�ob No. 24�'7).
Recommendation
Approve and authorize the following:
(1) Find that Abacus Construction, Inc. (Contractor) has failed to commence satisfactory
corrective actions under the Public Works Agreement (Agreement) as the City of
Redding req�uested via a N�otice of Contractor's Control Termination letter dated J�une 25,
2024;
(2) Find that Abacus Construction, Inc. is in default of the Agreement; and
(3) Authorize the City Manager, or his designee, to take all appropriate action necessary to
complete the proj ect, including, as appropriate, written notice of termination for default
to the Contractor and its Surety.
Fiscal Impact
The Eastside Road over Olney Creek Bridge Project is funded by two saurces which consisti of
the Federal Highway Bridge Program (HBP) and the City of Redding (City) Citywide
Transportation Impact Fee Program (TIF). The HBP will fund 88.53 percent of the project while
the remaining 11.47 percent wi11 be through the TIF. Staff anticipates the HBP to fully fund its
share of eligible project total costs based upon previous experience with prior I�BP funded
projects. On February 6, 2024, City Council (Council) authorized increases to the project budget
is approximately $5,756,000. If additional project budget is required to complete the project or
when additional HBP funds are made available staff will return to Council to budget the funds.
Alternative Action
The Council could choose not to authorize the Contractor's Control Termination for default and
provide alternative direction to staff.
Report to Redding City Council Ju1y 25,2024
Re: 3.1--Authorize Contractor's Control Termination with Abacus Construction, lnc. Page 2
Background/Analysis
On May 17, 2022, Council awarded construction for the Eastside Road over Olney Creek Bridge
Project to the second low bidder, Abacus Construction, Inc. (Contractor), of Redding, California
in the amount of $3,703,683.84. To date, the contractor has been compensated for work
performed in the amount of$1,169,966.04 including $685,010.80 in authorized contract change
orders.
A Notice of Contractor's Control Termination (Notice), attached, was sent to the contractor via
certified mail on June 25, 2024. The Notice informed the contractor that they are in default of
the contract as they materially violated provisions of the contract documents by failing to
maintain insurance coverage and not completing the work in accordance with the contract
documents; they disregarded written instructions from the City Engineer; and failed to prosecute
the work according to the schedule approved by the City Engineer. Within the Notice, the
contractor was directed to commence satisfactory corrective actions within five working days
after receipt of the Notice. The contractor has submitted their response (attached) and, after
review, staff has determined that the contractor has not made the appropriate corrective actions
as indicated in the Notice.
As a result, staff is recommending terminating the contractor's control of the project in
accordance with Section $-11.3, Contractor's Control Termination, of the Caltrans Standard
Specifications, 2018 Edition.
Envi�^onmental Review
This action is an administrative activity and is not a project as defined by the California
Environmental Quality Act. No further action is required.
Attachments
^Location Map
City Notice of Contractors Control Termination Letter- 6-25-24
Abacus June 25 Response 7-2-24
Abacus Olney Creek Baseline Schedule FINAL- 7 1 2024 with City Stoppage & Creek
Restriction
Abacus 01ney Creek Baseline Schedule FINAL- 7 1 2024 with City Stoppage
Previous Staff Report 020624 - Budget Increase
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��� �O� CITY OF REDDING EXHIBIT A
� EASTSIDE RD AT OLNEY CREEK BRIDGE
� , i �f � PUB�IC WORKS REP�ACEMENT PROJECT
�,¢t'���.�' DEPARTMENT LOCATION MAP
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'` 777 Cy�ress Avenu�, f�edcling; C1�96001
`�.. ,' PC7 BC3X 4�607�., Reddirig, CA 960�9-G071.
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Et��tnt��Rt�t�Dtv►stant
530.225:�117fJ'
��a:���.7o�a� �une 25,'2024
Bid Sch. #51$0 JO #2477
Abacus Construction,Inc.
8490 Hartmey�r Lane
Redding,CA 96002
SLJBJECT: Notice af Cantractc�r's Cantrol Termination = Eastside Road over Olney Creel�
Bridge Project
1�ear Mr. L�ngum:
In accordance with the contract documents as part of the executed agreeznent (May 17, 2022)
between the City c�f Redding (City) and Abacus C�nstruction, Inc. {Contractor), including
Sectic�n 4-1.13, Contractor'� Cc�n�ral Termir�ation, of the 2018 Edition of the "Caltrans Standard
Specifications", this letter serves as nc�tice to y�u and yQur �urety that yaur failures must be
addressed within five(5)business days af receipt ofth�s letter tc�avc�id terminat�on ofthe Contract.
You have failed by failzng to prosecute the work as described in the contract, failing ta maintain
insurance caverage and abandoning the project, You have five �5) business days to.
• Pravide a canstructic�n schedule accurately depicting yaur plan to complete the prc�ject
within the stipulated contract time.
As indicated ab+�ve, you are hereby natified to eommence satis�actc�ry corrective acti�ans within
five (5) business days �f re�eipt of thas letter. If you da not compiy and the failures are not '
remedaed; the City wrll take control of the wc�rk and pursue the next steps with yt�ur surety tc�
complete the project.
If you haVe any questians,please call me at 530-225-4170:
Sincerel
Michael R, Webb,P.E:
T)irectar of Public Works
� ,
� � � �� ee� , � � �
Copy Mailed to:
The Ohio Casualty Insurance Company
Attn: Liberiy Mutual Surety Claims
1001 4`"Avenue, Suite 3800
Seattle, WA 98154
c: Christian Curtis,City Attorney
Natalia Ebersole,Assistant City Attorney
Josh Anthony,Assistant Director of Public Works
Nick Visconti,Construction Manager
Misty Kufner,Contract Compliance Tech
James Triantafillou,Assistant Director of Public Works,P.E.
Corri Vandiver, Senior Civil Engineer,P.E.
... .... .,� .,. �.,»�� �
�
■ 1 1
PO Box 761 Palo Cedro, CA 96073 Office: 530-215-3104 Fax: 530-466-3459
License#: 837300 SBE#: 39826 DIR#: 1000063345
July 2, 2024
Michael R. Webb
Director of Public Works
City of Redding
777 Cypress Ave
Redding, CA 96001
Subject: Olney Creek Bridge - Your letter of June 25, 2024
Dear Mr. Webb:
This is in response to your letter of June 25, 2D24, subjecf"Notice of Contractor's
Control Termination".
Your letter is defective and wrong, including because (1) you do not have the
authority to send the letter, (2) the City has failed to use the Disputes Resolution
Advisor (DRA), (3) your letter fails to provide specificity, (4) your letter demands a
schedule that is not possible because the City is in breach of contract by failing to
provide site access, (5) your letter conceals the real issue which is the City's wrongful
attempt to force Abacus ta enter into a separate unconscianable contract with a third
party, the Union Pacific Railroad (UPRR), that is beyond the scope of the changes
clause, (6) your letter seeks to effect changes to its contract through the proposed
�` separate contract, (7) the City improperly seeks to make Abacus bear the brunt of the
City's mismanagement.
The City has a duty to provide Abacus site access to perform the work and the City is
failing and refusing to provide that site access, which is a material breach of the
Contract, excusing Abacus from any performance. In addition, the City's conduct in
insisting Abacus sign an unconscionable separate cantract with a third party, the
UPRR, in an attempt by the City ta transfer the City's Pegal duty to provide site access
to Abacus, and profoundly change the City's Contract with Abacus to the extreme
financial detriment of Abacus, are breaches by the City of the covenant of good faith
and fair dealing that are so serious they are material breaches, also excusing Abacus
from further performance.
City of Redding
July 2, 2024
Page 2 of 10
Your letter, by failing to address the real issue is misleading on its face, which
appears what you intended, and the City's refusal to communicate on the real issue,
are breaches of contract including of the covenant of good faith and fair dealing by
the City.
The City, in essence, is trying to force the City's duty to provide site access, which
include providing access on railroad property, on Abacus by demanding Abacus sign
a separate cantract with the UPRR, so if the UPRR decides to not give access or
delays access, the City can claim it does not have to pay Abacus for no site access,
claiming it is Abacus' responsibility. The City is also trying to get Abacus to sign a
separate contract with the UPRR so the City can claim it does not have to pay
Abacus the increased cost of some $740,000 for working under the new restrictions
in the separate contract with the third party, the UPRR. What the City is doing is flat
wrong.
We strongly urge the City, instead of its continued bad faith and unfair dealing, make
efforts to resolve the problem it created for itself with the Union Pacific Railroad and
stop trying to harm Abacus with the City created problem. We will continue to try to
work with the City to help it solve its problems but are not willing to finance the City
created problems to the ruin of Abacus.
(1) Your Lack of Authority under Section 8-1.12
Caltrans' 2Q18 Standard Specifications, Section 8-1.13. allows the "Department" to
give notices under that section. Other sections of these Standard Specifications give
authority to the Engineer depending on the importance or gravity of the provision.
The City's Contract with Abacus provides that where "Department" is used in the
Standard Specifications, it will be interpreted to be the "City of Redding". (See City
Contract, Division 1, General, page 25.) The same Contract section says that where
� the term "Engineer" is used in the Standard Specifications it is to be interpreted to
mean "The Director of Public Works/City Engineer, City of Redding, acting either
directly or through properly authorized agent or consultant." (See City Contract,
Division 1, General, page 25.)
Therefore you, the Public Works Director, which the Contract defines as the
"Engineer", do not have the authority to issue notices under Section 8-1.12, only the
City of Redding which can only act through its City Council can do so. This is to be
expected for such a serious clause as Section 8-1.13 to terminate the contractor's
contro! and since the City Council must act to approve entering into all but the
smallest contracts, the City Council must also approve a notice under Section 8-1.13.
City af Redding
July 2, 2024
Page 3 of 10
O it il t r t t i t t .
The City's contract pravides: "The ADR process must be used for the timely
resalution of disputes that arise out of the work." (Caltrans 2018 Standard
Specifications, Section 5-1.43E(1)(a).)
The City has failed to comply with this provision.
(3) Your letter fails to provide specificity, making it misleading.
Your claims that Abacus is failing to prosecute the work as described in the contract,
failing to maintain insurance, and abandoning the project are not true, which you
tacitly admit by failing to provide specifics.
Your claim that Abacus is failing to prosecute the work as described in the contract is
not true. First, the work has been on winter suspension until the contractor's right of
entry is received from the UPRR. Secand, the City has a legal duty to provide site
access to Abacus and has failed to do so, thus the City, not Abacus, is preventing the
prosecution of work.
Your claim that Abacus is failing to maintain insurance caverage is not true. Abacus
has the insurance that the Contract requires.
Your claim that Abacus abandoned the praject is not true. To the contrary, Abacus is
ready, willing, and able to proceed with work as soon as the City provides site
access.
(4) Your letter demands a schedule that is not possible due to City failure to
provide site access to contractor.
� You demand that Abacus "Provide a construction schedule accurately depicting your
plan to camplete the project within the stipulated contract time." As you know, the
Contract requires the City to provide site access for Abacus to perform the contract
work, which the City is failing to provide, thus the attached schedule is premised on
the City providing that site access and the schedule will be extended until the City
provides that access, all per the Contract.
(5) The City cannot change the contract by a directive to Abacus to sign a
contract with a third party.
The City has refused, despite repeated requests, to tell Abacus where the Cantract
says Abacus is required to sign a contract with the third party, the UPRR, that the
City of Redding
July 2, 2024
Page 4 of 10
City sent attached to an unsigned "agreement" between the City and the UPRR. The
City cannot point to where in the contract it says Abacus is required to sign the
contract with the third party, the UPRR.
All that has been found is that buried in a document attached to a letter from the City
dated May 31, 2024, entitled "Prior Approval of Contract Change Order and Authority
to Proceed with Work" includes in the "Remarks" section an unclear, essentially
incomprehensible, statement:
"Section 5-1.2QB of the Standard Specifications says changes to
an agreement will be made under section 4-1.05."
Caltrans 2018 Standard Specifications, Section 5-1.20B refers to "Permits, Licenses,
Agreement, and Certifications" ("PLAC"). While this is not the clearest provision of the
City's Contract documents, it differentiates between PLACs made available before
award and "after-award PLACs". (Section 5-1.20B(2) Before Award versus Section 5-
1.20B(3) After Award.)
The UPRR PLAC had expired on June 10, 2020, long before the time of award and
thus did not fall within the definition of a Before Award PLAC. However, for Before
Award PLAC ar After Award PLAC, Sections 5-1.20B(2) and 5-1.20B(3) provide only
for changes by the contractor, not the City. "You" means the Contractor, Abacus.
(Section 1-1.Q1: ". . . interpret you as the Contractor . . .".) Thus, the City's reference
to these sections is not applicable.
Section 4-1.05A provides;
"The Department may make changes within the scape of work
and add extra work. The Engineer describes the changes and
extra work, the payment basis, and any time adjustment in a
Change Order."
�
This provision does not allaw the City to direct Abacus to sign the separate contract
with a third party, the UPRR. First, a demand that the contractor sign a separate
contract with a third party is not "within the scope of work" or "extra work". The
Standard Specifications repeatedly refer to work as the physical work being done, not
to legal provisions. Thus, the City has no authority to demand that Abacus sign a
separate contract with a third party.
Second, even if the City had the authority, which it does not, the demand by the City
that Abacus sign the separate contract with the third party UPRR far exceeds any
change ta obligations contemplated by the City-Abacus Contract and would be a
profound and unreasonable alteration of the character of the work and unduly
City of Redding
July 2, 2024
Page 5 of 10
increase the cost, burden and risk on Abacus. Indeed, signing the separate contract
with the third party, UPRR, could put Abacus out of business.
The City has a legal duty to provide site access to Abacus to perform the contract
work which the City now wants to reverse and make Abacus responsible for site
access by demanding Abacus sign a separate contract with a third party, the UPRR.
Site access is a huge part of the Contract as evidenced by the fact that the City's
failure to provide that access has stopped the Contract from being performed. If the
City does not provide site access to Abacus, such as on the UPRR property, the City
is liable to Abacus for all the costs from that failure, including relieving Abacus from
having to perForm the Contract.
The City, by demanding Abacus sign a separate contract with the UPRR wants to
change its legal responsibility of providing site access and make Abacus responsible,
a profound change. Apparently, the City thinks by forcing Abacus into signing the
separate contract with the UPRR that the City can claim that it is not responsible to
Abacus far the costs or consequences of the UPRR delaying or not allowing Abacus
access to the work site.
Nowhere does the City say it will be responsible for increased costs ar delays by the
UPRR. We do not believe that the City can order Abacus into signing a separate
contract with a third party under which Abacus would lose money and with huge risks
that Abacus never bid to take on. In fact, the City's Contract that Abacus bid said that
the City was taking on the risk and cost of the UPRR and the City had entered into a
contract with the UPRR, which the City attached as Appendix A to the Contract.
The proposed separate contract with the third party UPRR says UPRR can terminate
the contract on ten.days' notice, apparently for no reason and with impunity. What
happens then? Who is responsible? Is the City going to claim that Abacus is at fault
for not continuing with the work when the UPRR terminates the proposed separate
contract and will not allow access to the site to work? Where does the City promise to
�` pay Abacus if the UPRR terminates the separate contract or decides not to extend it?
This is a profound change and way beyond the changes within the scope of work
allowed by Section 4-1.05A.
Normally where a contractor contracts with a subcontractor, the subcontract provides
that the contractor can direct the scheduling of the subcontractor's work and the
subcontractor is liable to the contractor for the subcontractor's failure to comply with
the subcontract and with the prime contract. The proposed separate contract with the
third party UPRR reverses that situation, it would give the UPRR the right to decide
what work it wants the contractor to do and when and it says that the UPRR is not
responsible for the delay or increased costs it causes.
City of Redding
July 2, 2024
Page 6 of 10
( ) it t t t it c r ct t r r
r tr t i ir t .
The proposed separate contract with a third party the UPRR adds the following
change that reduces Abacus' work area as follows:
"When not in use, Contractor's machinery and materials shall be
kept at least fifty (50) feet from the centerline af Railroad's nearest
track . . ."
This was not in the original City-UPRR agreement that was Appendix A to the
Contract. We understand the City asked the UPRR to clarify this change from the
City-UPRR agreement and the UPRR would not do so, thus the City is fully aware of
this cfiange to the work area and site access and the impact on the cost and time of
the wark.
We roughly estimate the increased costs caused by the change to the work area by
the proposed separate contract with third party UPRR to be in excess of$742,500.00
and to add three seasons to the time to construct the project, that is to 2028. The City
fails to provide how, when, and even if it will pay these increased costs for its
changes. The City cannot force a contractor to do $742,500.00 worth of work for free,
which it is trying to do. That is way beyond the scope of what Abacus bid especially
coupled with all the other unconscionable risks and requirements of the proposed
separate contract with third party UPRR.
The restrictions on working in the propased separate contract with the UPRR will also
increase the time to perform the work by we estimate two work seasons. The original
job was to be anly two seasons.
The praposed separate contract with the third party, the UPRR, would require
Abacus to pay UPRR far railroad flaggers, contrary to the Contract which provided
� that the City would pay UPRR for the railroad flaggers. The cost of the railroad
flaggers is estimated to be $1,OOQ,000. This on a contract that is anly $3.7M and this
does not include the prior extra work of some $685,010.80 nor does it include the
estimated increased cost af$740,000 for the increased work restriction in the
proposed separate contract with the UPRR, nor does it include the increased costs
caused by the City installing electric poles and lines interfering with the work. It also
does not include the potential increased cost of excavating in the Creek caused by
the City direction to place spawning gravel there, nor does it include the increased
cost to remove, replace, and extend asbestos cement pipe found buried in concrete
that was not shown on the plans that may require work within 25 feet of railroad
tracks.
City of Redding
July 2, 2024
Page 7 of 10
This also does not include the cost of the UPRR terminating or further restricting or
delaying access to the work area.
The City did say it would reimburse Abacus for railroad flagging expenses, although
estimating only $100,000. The City overlooks the increased cash flow cost to Abacus.
Abacus would have to borrow money to pay the UPRR in the 30 days per the
proposed separate cantract with the UPRR before Abacus wauld get reimbursed by
the City a month or two later, assuming the City pays on time and in full. The railroad
flagging cost will be about $40,000 per month so that means if the City pays within a
month and a half, Abacus would still have to borrow $60,000 just to pay the UPRR
before being reimbursed by the City. This is a big and unfair burden on a small
contractor. This would become an even bigger problem if the City delays or fails to
pay Abacus for which the City nowhere says it will be responsible.
The proposed separate contract with the UPRR requires insurance that was not
required in the City-Abacus Contract. While the City has said it will reimburse Abacus
for the increased costs of insurance, Abacus' broker advises that the insurance
known as Form CA2070 is not available. Thus, the City is demanding that Abacus
sign a separate contract with the UPRR that the City knows cannot be performed by
Abacus. This is wrong.
The proposed separate contract with the third party, the UPRR, has a broader and
more onerous indemnity clause, section 8, that the City-UPRR agreement Contract
as Appendix A, section 10.
The proposed separate contract with the UPRR fails to include the statutes required
by California Labor Code section 1775(b)(1) to be included which would appear to
make it illegal, and we have doubts our surety would allow us to sign it even if we
wanted to (which we do not). The proposed separate contract with a third party fails
to include the Federal contract provisions required. Because the City's contract is
Federal-Aid contract, all subcontract and lower-tier contracts exceeding $100,000 are
�' required to include the Federal Lobbying Restrictions and reporting requirements of
City of Redding Technical Specifications, Instructions to Bidders, section I, page17.
The proposed separate contract with third party UPRR doe� not include such
provisions, which wauld appear a violation of law. Similarly, it does not appear that
the UPRR has a contractor's license required to perForm work on the site.
Another major and unfair change that would be caused by the separate contract with
the third party, the UPRR, is that the separate contract says that disputes with the
UPRR go to court but the City-Abacus Contract says disputes go to arbitration.
Each one of the above changes to the Contract resulting from the proposed separate
contract between Abacus and the UPRR shaws the City's demand to sign the
City of Redding
July 2, 2024
Page 8 of 10
separate contract with the UPRR is beyond the scope of changes to the Contact
allowed by Section 4-1.05A. However, in considering all the changes resulting from
the City demand that Abacus sign the separate contract with the UPRR, the City has
na authority to change the Contract by demanding that Abacus sign the separate
contract with the third party, UPRR.
(7) The City is improperly trying to make Abacus bear the brunt of the City's
mismanagement.
The City failed to conduct an adequate soil investigation. It is normal to conduct a soil
investigation at the location of the piers that will support a new bridge. The City failed
to do so. When excavating for the temporary creek diversion system, Abacus
encauntered a differing site condition of hazardous materials in Olney Creek. The
City directed Abacus to remove these materials and approved Abacus' removal plan
including driving sheetpiles. The sheetpiles cut undergraund cables belonging to the
Railroad that the City had not disclosed and had failed to notify the Railroad of the
driving of the sheetpiles. The work cost over $650,OOQ.00 and will likely increase
future costs of excavation in the Creek due to the spawning gravel the City directed
be installed; it delayed the job a construction season and angered the UPRR against
the Gity.
All this could have been avoided if the City had done a proper soil investigation
before putting the contract out to bid.
The City, after this encountering of contaminated soil in the Creek, should have
investigated downstream while work has been stopped to see if there is any
contaminates soil where excavation in the Creek will be done when the City stops
delaying the work; this cauld avoid a repeat of last year's delay.
The City on June 10, 2019, reached an agreement with the UPRR for temporary
constructian access for one year. Under this agreement the UPRR could not
� terminate the agreement unless the City did not use the access. However, this
temporary railroad access ended June 10, 2020, long before the City put this
Contract out to bid in 2022.
The City, without negotiating an extension or new agreement with the UPRR,
included this old June 10, 2019 UPRR Agreement as Appendix A to the Cantract.
This was gross mismanagement by the City because the City needed to give the
contactor access ta the railroad property to perform the Contract but the City was
now at the complete mercy of the UPRR to agree to that access.
Before work started, Abacus reminded the City at meetings that the City needed to
update a majority of its permits and agreements. The City told Abacus that was being
City of Redding
July 2, 2024
Page 9 of 10
done in-house by the City. Also, before work started, Abacus told the City in writing to
notify the railroad that work on railroad property would be starting in order that the
railroad would provide permission to enter. The City did not respond to this
notification sent to them and it is not clear what the City did with said notification at
that time. However, in our May 17�2024, DRA meeting at City Hall, it was released
that City had actually passed Abacus' notification to City's design engineer pokken
Engineering who presumably forwarded to UPRR and received the "good to go" from
the Railroad.
On October 23, 2023, the City obtained from the UPRR an extension of the June 10,
2019 agreement to October 23, 2Q24. However, because of the City's
mismanagement of putting out the construction contract before the City acquired
railroad access, the UPRR had the City at its mercy and the extension agreement
provided that it could be terminated by the UPRR for any reasan on 30 days' notice.
If the UPRR terminated the extension, the City would not be able to provide site
access to Abacus to perform the contract work, work would have to stop, and the City
would be liable to Abacus for all the delay and other damages from denying site
access and for material breach of contract.
In addition, it was mismanagement by the City to agree that the extension was only to
October 23, 2024 because the City knew that was not enough time to complete the
contract work, there were two seasons of work, 2024 and 2Q25, to complete the
work, assuming no other delays.
On May 3, 2024, City Associate Engineer Darin Strege emailed Abacus a document
entitled a "Supplemental Agreement" between the City and the UPRR with a date of
April 29, 2024, however this "Supplemental Agreement" is not signed by the City or
the UPRR. We have never seen this document signed by the City and the UPRR.
This unsigned "Supplemental Agreement" document had attached to it a proposed
separate cantract between Abacus and the UPRR. There was no contract
requirement for Abacus to sign a separate contract with a third party, the UPRR, and
� on May 29, 2024 Abacus wrote the City advising there was no contract requirement
for Abacus to sign a contract with a third party, the UPRR, and of some of the
problems with the prapased separate contract.
The City has improperly demanded that Abacus sign a separate contract with a third
party, the UPRR before the City will allow Abacus to proceed with the work, because
the City failed to handle matters properly with the UPRR before bid and has obviously
angered the UPRR. Now the City wants to push the City's risks and costs onto a
small contractor, Abacus.
The City's threat that it will terminate the Contract if Abacus does not sign an
unconscionable and improper separate contract with a third party, the Union Pacific
City of Redding
July 2, 2024
Page 10 of 10
Railroad, is in essence economic extortion and is bad faith and unfair dealing by the
City. This City conduct is particularly troublesome because it is an effort by the City to
try to push the Gity's legal responsibilities and risks for providing site access onto a
small contractor, because the City mismanaged its contracting process.
Conclusion
Abacus requests the City withdraw its letter of June 25, 2024, including for the
reasons stated above, and provide site access to Abacus to perForm the work, or
terminate the contract for the City's convenience. We will continue to work with the
City.
Sincerely,
������
,� '
Garret Langum
President
Attachments:
Schedule dependent on the City fulfilling its duty to provide site access
Abacus letter to the City dated May 29, 2024
Abacus letter to the City dated June 3, 2024
Abacus letter to the City dated June 20, 2024
Abacus letter to the City dated July 1, 2024
cc:
Christian Curtis, City Attorney
Natalia Ebersole, Assistant City Attorney
°' Josh Anthony, Assistant Director of Public Works
Nick Visconti, Construction Manager
Misty Kufner, Contract Compliance Tech
James Triantafillou, Assistant Director of Public Works
Corri Vandiver, Senior Civil Engineer
Ohio Casualty Insurance Company
Olney Creek As-Built R1 5-22-2024 with City Work Stoppage Creek Restrictians Schedule Based Upon City Making Site Available on July 8, 2024 01-Ju1-24 13:32
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A1000 Onley Creek bid opening 5 4 2SJan-22 A 31-Jan-22 A Y . � .9 ,
A1010 .Bid protests 77 79 2SJan-22 A 16-MaY-22 A 6id pr;otests ' '
A1090 .Abacus tells COR to send advance�notices ��� ��� ���� 5 ���� 0 ���10.May-22 A� ���� 10-May-22 A � � ' �i Abacus tells COR to�send adv�nce notices
A1020 OnleyCreek ProjectAwarded 5 4 1&May-22A 24-May-22A ; ; ; •;OnleyCreek ProjectAv�rarded i
A1030� ��...ContractDeliveredtoAbacus ���� ���� ���� ���� 43 ���� 42 .17-Jun-22A�� ���� 16-Aug-22A ���� � : i : i . . GontractqelivGredCoAbacuS
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A1040 NTP 4 3 23Jun-22A 28-Jun-22A i : ' i
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A1050... ,MaterialShortage ..... ..... ..... ..... .... 8 ..... 7 OSJuI-22A..... ..... 14-Ju1-22A ..... .. ; ; ; ; . � : : : : : : '
A1060� ���..WorkSuspendeduntilSpring2023���� ���� ���� ��� 5 ���� 4 -06-Ju1-22A��� ���� 12-Ju1-22A ����� � : i : i ,� �/VorkSuspendedurdilSpring2023
A1070 .Cost Proposal Meeting 5 4 2&Mar-23A 03-Apr-23A i i i i ! i i st Pcoposal Meeting
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A1080�� .Pre-Constructionmeeting .... ..... ..._ .... 4 .... 3 .11-Apr-23A..... ..... 14-Apr-23A ....... : : : : : ; : : , ' � PreConstfuc6qnrt�eting
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A1100 Stage 1 traffic deployment 1 0 22-May-23 A 22-May-23 A ' i Stage 1 traffic tleployment '
A1110 Stage 1 Midge removal 2 2 23May-23 A 24-May-23 A ; ; ; Stac,�e 1 bridge remo ,
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A1120�� ��....Watedine replacemait begins ���� ���� ���� ���� 3 ��� 2 �.24May-23 A ��� 26-May-23 A : i : i : i : i ' e reptace ent begims
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A1140� �.Stage1TCDS,pumping�begins ���� ���� ���� ���� 5 ���� 2 01-Jun-23A�� ���� 05-Jun-23A ��� � : � : i : ! : i : ' ! Stdge1TCpS,pumpingb�ginS
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A1160 ,EW Remedy Eng hired to develop Contamination Soil Plan 5 24 07-Jun-23 A 11-Ju1-23 A � � EW Remedy Eng hiced td develop ContaminaGon§oil Plan
A1170 j CityApproving EW Contaminated Soil Plan 5 10 11-Ju1-23A 25-Ju1-23A ; ; �:CityApproving EVV Contarrrinated Soil Plaq
A1175�� jEW DeployfarSheetpile&Contamination ��� ���� ���� 5 ��� 0 .26-Ju1-23A���� ���� 26-Ju1-23A ���� � : i : i , i . i ' ;Deployfor heetpile&
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A1180 I No COR/UPRRAgreen�ent-Work Delay 5 66 27-Ju1-23A 27-Oct-23A i i i i i i ' !No CORlUPRRAgreerrient6 Wo}k Delay;
A1188� ��....ReplacedExcavatedApproachMatenals ���� ���� ��� 5 ���� 0 25-Oct-23A�� ���� 25-Oct-23A ���� � : i : i . i : i : 4ReplacedExcavakedA�proachMaterials i
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A1182 EW Coordinatingwith UPRR 5 22 2CrOct-23A 27-Nov-23A ,EW CoordinatingwithUPRI� �
A1192 ,Asphalt Paving-back to lwo lanes 5 0 1GNov-23 A 16-Nov-23 A ; ; ; ; i@,sphalt Paving-bacK to tWo lanes
A1184� .EWFindUPRRFIqggerforContarrtinatedR ���� ���� ���� 5 ��� 0 �27-Nov-23A� ���� 27-Nov-23A � : i : i : i : i ' � RFlqggerfor
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A1186 .EW Contaminated Soil Removal&Testing 5 5 27-Nov-23 A 04-Dec-23 A i i i i i i i ' � EW Contaminated Soil Reinoval&Tzsting
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A1200 EW Find UPRR Faggerfor Bin Removal 5 17 OSDec-23A 28-Dec-23A 99 i i
A1210 E4V Un-deploy Stage 1 TraTfic Control 5 1 0&Dec-23 A 09-Dec-23 A ; ; ; i i EW Un-deploy Stage 1 Traffic:Confrol
A1205 ���..�EW Remove Contaminated Soil Bins�� ��� ��� ��� 5 ���� 1 �.2S-Dec-23 A� ���� 29-Dec-23 A � i i i i i i i i ' � � EW',Removs Cor�taminatecj Soil;Bins
A1223�� ���,Redding Elec.Util.Install�Power Pole� ���� ���� ���� 5 ���� 4 .26Feb-24A��� ���� 01-Mar-24A ���� � i i i i : : i i ' � Reiiding Elec.Util.Install Power.Pole
A1220... .....Re-commence Stage 1 Work ..... ..... ..... .... 0 ..... 0 0�22-May-24'.... .. ...- .._.... : i : i . i : i : •�2e ComrYaenc2 Stage 1 N/ork
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A1225 City Work Stoppage 32 0 0 22-May 24 08 Jul 24 ' ' � � . � . , � . �Y PPa9 . , , . . ,
A1222 Remove Westside Poles and Powerline 5 0 29 22-May-24 29-May-24 ' ; ; ` rrav�Westsid'e Pol'es and Powerline , i i !
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A1253�� .�SiteAccess�toCreek ...... ....... ..... ..... .... 0 ...... 0 37.03Jun-24'...... .... ..... ...... .. i i i i i i i i : � �SiYeAccesstoCeeek;
A1230 EW Re-deploy Stage 1 Traffic ContrdlSawcut 2 0 0 09-Ju1-24 10-Ju1-24 i i i i ! i i ' � EW Re-deploy Stag�1 Traffic Gontrol/Sawcut
A1240 .�EW 6ccavateandremoveterr�orary�roadway ���� ���� ���� 5 �� 0 0 11-Ju1-24 ��� ���� 17-Ju1-24�� ����� � : i : i . i : i : ■ �W�xcaVate2ndY�moYeteinpoCaryYQadWay ,
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A1255... '�..�EW InstaIITCDS ..... ..... ..... ..... .... 5 ..... 0 10.11-Ju1-24 ..... ..... 17-Ju1-24... : � i . . . . i i : i : � :
A1250 EWRemoveconcreteoverwaterline 5 0 01&Jul-24 24-Ju1-24 ' ' ' ' ' �iEWiRerrbveeonc'reteoverwaterlinei
A1260... ......�Extendt2"�DIP&removeACPwaterline ..... ..... .... 5 ..... 0 0��.25-Ju1-24 ..... ..... 31-Ju1-24.. ...... .. i ! : i i i i i ' � � 6cqend12"DIP&;rempveACPjvatettine
A1270 Temporary waterline on support system 5 0 0 01-Aug-24 07-Aug-24 i i i i i i i ' � TempoPary rivate�line on support system
A1280� .�Removewaterlineonbridge ���� ���� ���� ���� 5 ���� 0 0�08-Aug-24 ���� ���� 14-Aug-24� �� � : i : i . ! : i � ■ RemcfveW.aterlineohbridge :
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Al2�... ��..Demo stage 1 bridge portion ..... ..... ..... .... 10 ..... 0 0.15-Aug-24..... ..... 28-Aug-24. ...... : . . : i : .9 9 W � : i : : � i
A1295 Dewatering Footings 10 0 0 1SAug-24 28-Au9-24 ; ; ; ; ; ; � Deudatering F.00tir�s
A1300... .�Excavatefootings ..... ..... ..... ..... .... 10 ....... 0 0�29-Aug-24..... ..... 12-Sep-24. ...... .. : i : i : i : i ' � �xcav,atetboUngs
A1310 ,F!R/P!S footings 4 0 0.13SeFr24 18-SeFr24 i i i i i i i ' F/R!P/S faotings
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A1320... .�F/R/P/S abutments&piers -... ..... ..._ .... �5 ...... 0 0�1&Sep-24..._ .... 09-Oct-24.. ..... ... : i : i . ! : i : . F%R/P%S abfrtmehts$PieCs
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A1330� ��....�F/R/P/S wingwall/retaining wall ..... ..... ..... .... 10 ..... 0 0.10.0ct-24 ..... ..... 23-Oct-24. ...... : i . i : : : . i i . . . . . 9W 9 i : � . . �
A1332 Remove TCDS 2 0 0 240ct-24 25-Oct-24 i RemoveTC�S i
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A1335� ......�Suspend Bridge Work unti12025 ..... ..... ..... ..... 7 ..... 0 0.2&Oct-24 ..... ..... 04-Jun-25.. ...... .. . ! . i ' i . i ' : : SUspeqd Br(dge Work un6J 2025
A1336 InstaIITCDS 4 0 OOSJun-25 10-Jun-25 i i i i ! i i ' � IristaIITCDS
A1340... '..Erect falsework ..... ..... ..... ..... .... 10 -... 0 0��11-Jun-25 ..... ..... 24-Jun-25. ..... .. ; i i i i ! i i . � •i EreCt falSewol'Ic i
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A1350._ '..F/R/P/S deck ..... ..... ..... ..... .... 10 ..... 0 0..25-Jun-25..... ..._ 09-Ju1-25... ...... . . . . ,. , . ,- . � r-.,. .- . . �. . .�.. . . . . FXR/P/S�deck
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A1360 Curedeck 20 0 8 14Ju1-25 29-Ju1-25 i i i i i i i i 0'Cur'ec�ek i
A1370... .�F/R/P/S approach slabs... ..... ..... ..... .... 20 ..... 0 0�10.Ju1-25 ..... ..... 06-Aug-25. ...... .. . ! . i ' i . i ' : : FJR/P/�approach sl�bs `
A1380 F!R/P!S sidewalklretaining wall 6 0 0 07-Aug-25 14-Aug-25 i i i i i i i � F1RlPlS siiiewalk/retainirtig wall
A1400... I Remove falsework ..... ..... ..... ..... ..... 3 ..... 0 0 07-Aug-25..... ..... 11-Aug-25. ..... .. : i : i . ! : i . i� 12emoYe falsew4rk
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A1420�� �.F/R/P/Sconeretebarrier� ���� ���� ���� ���� 3 ���� 0 0.12-Aug-25 ���� ���� 14-Aug-25 ���� i i . � � : i � . i i � . WP�Sconcrefebameri
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Remaining�evel of Effort Actual Work Cntical Remaining Work Page 1 of 2 TASK filter:All Activities
� Actual Level of Effort 0 Remaining Work ♦ ♦ Milestone O Oracle Corporation
Olney Creek As-Built R1 5-22-2024 with City Work Stoppage Creek Restrictians Schedule Based Upon City Making Site Available on July 8, 2024 01-Ju1-24 13:32
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A1390 ,Install cable ra ling 5 0 1 1SAug 25 21 Aug 25 i i ! i i i i 9.
A1430 Insta1112"DIP waterline on concrete barner 3 0 0 1SAug-25 19-Aug-25 ; ; ; ' , Insta1112"DlPiwaterline on 4oncrete�rrieP
A1460 ��,Roadway Exc,Underground&subgrade ���� 8 ��� 0 2���15-Aug-25���� ���� 26-Aug-25 ���� � : i : i : i : i . � dway Exc ndergroun &subgrade�
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A1445�� .....RemoveTCDS ..._ ..... ..... ..... .... 1 .... 0 0�25-Aug-25 ..... ..... 25-Aug-25 ..... . . ...... i . : i `---.. : .._ . :.. . � . �.ReriioveTCDS .
A1450 Install rock slope protection 5 0 0 2CrAug-25 02-Sep-25 i i i i i i slope:Exote
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A1470 Deploy stage 1 Traffic contrd 2 0 2 27-Aug-25 28-Aug-25 ; , Deploy stage 1 Traffic eord'rol : i
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A1455� ......Instream W ork W indow Ends ..... ..... ..... .... 0 ..... 0 0...... ..... ..... 02-Sep-25* ...... . . i : i : i : i '
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A1480 Stage 1 work suspension 0 0 0 02-SeFr25* i i i i i ! i i Stage 1! suspension
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A14�... ....PG&E high pressure gas line bypass.. ..... ..... ..... 184 ..... 0 0.03-Sep-25..... ..... 29-May-26 ..... ..�. . . .. - �..... . ... . .-�--� • :--... .:. . . � - � PG�E high p1'essUre�gas h�Ye bypass
A1500 COR,UPRR agreement 184 0 0 03Sep-25 29-May-26 i i i i i i CQR,U�RR.agreement i
A1510 ,Commerice Stage 2 0 0 0 01-Jun-26* ; ; ; t Coinmence Stage 2 i
A1520 ���..DeployStage2trafficcontrol ���� ���� ���� ���� 2 ���� 0 0.01-Jun-26���� ���� 02-Jun-26� ����� : i : i : i : i ' DeployStage2trafficcontrol �
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A1525 .Install TCDS 2 0 0 03Jun-26 04-Jun-26 i i i i i i i i ' e Install FCDS
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A1530�� ....Demo Stage 2 bridge ......... ..... ..... ..... .... 10 ..... 0 0�05-Jun-26..... ..... 18-Jun-26.. ...... i i . i : i i . : . . � Demp Stage 2 brid je
A1535 DewaterFootings 7 0 01&Jun-26 29-Jun-26 i i i i i i ootings;
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A1540 I Excavate Footings 10 0 0 34Jun-26 14-Ju1-26 ; ; ; Excavate Foatings
A1550� ...,F/R/P!S Footings ..... ..... ..... ..... .... 4 ...... 0 0 15-Ju1-26*..... ..._ 20-Ju1-26... ...... .. : i : i : i : i � � f/R/P/S Footings
A1560 F!R/P!S Abutments,Piers&W ingwalls 20 0 0 21-Ju1-26 17-Aug-26 i i i i i i i E/R/P/S Abutments,i Piers&W�
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A1570... .�Erect Falsework ..... ..... ..... ..... .... 5 ..... 0 0�18-Aug-26..... ..... 24 Aug 26. ..... : : : : : : . : . . � EreGt Fal*�ewOrk :�-
A1580 Form and Pour Deck 10 0 0 2SAug-26 08-Sep-26 i i i i i i i � Form and I�our Deck:
A1585 Closure Pariod 60 0 1 0&Sep-26 07-Nov-26 ; ; ; ; �� Closure Pe'riod i
A1590� ......Cure Deck... ..... ..... ..... ..... .... 20 ..... 0 8..09-Sep-26..... ..... 28-Sep-26. ...... .. : i : i : i : i � �
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A1620 F!R/P!S Approach Slabs 10 0 0 09-Se�r26 22-Sep-26 i i i i ! i i �iF/R/P/S Approach Slabs
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A1625�� .�RoadwayExcavation,Underground&Subgrade���� ���� ��� 10 ��� 0 0�23-Sep-26 ���� ���� 06-Oct-26 ���� i i i : i i . : . . • R6adWayEkcav�tiori,
A1640 Remove Falsework 4 0 6 2&Sep-26 02-Oct-26 i i i i i i i o Remove Falsework :
A1650 .Remove TCDS 5 0 6 02-Oct-26 09-Oct-26 o Remobe TGDS i
A1630... ......�F/R/P/S Sidewalk ..... ..... ..... ..... .... 4 ...... 0 0.07-Oct-26'..... ..... 12-Oct-26. ...... . .. i i i i i i i i : � :� F�R/P{S Sidewalk �
A1680 Install rock slope protec6on 8 0 7 09-Oct-26 21-Oct-26 i i i i i i i ' ock sldpe pi-�
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A1660� .�F/R/P/S Concrete Barner 4 0 0.130ct-26' 16-Oct-26� ���� i i . i . i i . i i : : i : i i i � F/R/P/S Concr�te Qe
A1665 Install Permanent Gas�ines 5 0 0 1&Oct-26 23-Oct-26 i i i i i i i �:Install Pennanent�
A1685 InstreamWorkWindowEnds 0 0 7 21-Oct-26 ' ' ' ' •3nstreambVor&Win
A1670... ......Asphalt Paving ...... ....... ....... ....... .... 2 ...... 0 0.22-Oct-26..... ..... 23-Oct-26.. ...... .. . ! . i . i . i ' � �;Asphalt Ravin9 ;
A1690 Install tubular railing 5 0 0 260ct-26 30-Oct-26 i i i i i i i '
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A1700... ....Stage 2 Ends ..._ .... ..... ..._ .... 0 ..... 0 0..... ..... ..... 30-Oct-26' ...... i i i . i . i : : . t Stage 2:EndS �
A1710� ���..Form and pour dasure..... ..... ..... ..... .... 2 .... 0 0..0&Now26 ..... ..... 10-Now26 ..... .. i ! i i i i i i : � and pour c
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A1720 .Cure Gosure 7 0 0.12-Nov-26 20-Nov-26 �Cur�closure:
A1730� ......�Final stripe and signage.... ...... ...... ...... .... 5 .... 0 0 23-Nov-26..... ..... 01-Dec-26 ........ .. . ! . i ' i . i ' � � Final stripe ar
A1740 Open bridge 0 0 0 01-Dec-26 i i i i i i i i i Open br.idg�
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A1000 �'�.Onley Creek bid opening 5 '��.. 4. �:2SJan-22 A �:31-Jan-22 A �Onley Creek�d opening i
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A1010 IBidprotests� �� 77 .. ��79 25-Jan-22A ��� 16-May-22A . . . . BidprOtests i ' ' ' ' ' '
A1020 OnleyCreek ProjectAwarded 5 4 1&May-22A 24-May-22A ; ; ; ; ■;OnleyCreek Project�warded :
A1030 �,ContractDeliveredtoAbacus ���� ���� ���� ���� ���� ���� ��� 43 ����42 17-Jun-22A��� 16-Aug-22A ���� � � � � � � . GontractDalivere.dtoAbacu's : i : i : i
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A1040 ......NTP ..... ..... ..... ..... ..... ..... ..... ..... ... 4 ..... 3 23-Jun-22A..... 28-Jun-22A � ��._ �`NTP � : ; . : : : �; � :-- �
A1050 ..,Material Shortage .... ..... ..... ..... ..... ..... ..... .. 8 ..... 7 OSJuI-22A ..... 14-Ju1-22 A ..... . ; ; ; ; ; i■ Material Shdrtage; � .
; A1060 ..WorkSuspendeduntilSpring2023���� ���� ���� ���� ���� ���� ��� 5 ���� 4 06-JuI-22A ���� 12-Ju1-22A ����� � : i : i : i�W.orkSuspehdedlantilSpring2023
A1070 CostProposal MeeSng 5 4 2&Mar-23A 03-Apr23A i i i i i i i i i tProposal! eetin9 ;
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A1080 .Pre-Construction meeting _.. _.. 4 3 11-Apr-23A 14-Apr23A ; ; ; ; � Pre Construbtion ineeting
--_. . ....
..._..
,-
� A1090 ���,Abacus tells COR to send advance notices 5 0 10.May-22A 10-May-22A � i Abacus tells COR to send advance notices '
A1100 Stage 1 traffic deployment 1 0 22-May-23 A 22-May-23 A i i i i i ! i i Stage 1 t deployme
i , i : i i raffc nt : i ' i '
A1110 ...�Stage 1 bridge removal..... ..... ..... ..... ..... ..... ..... ... 2 ..... 2 23-May-23A..... 24-May-23A ..... . : i : i : ! : i . � ��Stag$1 brldge r�mov�l
, A1120 Waterline replacemeit begins 3 2 24May-23 A 26-May-23 A i i i i ne�eplace ent begins
i i i �:Waterli m '
A1130 .Diffenng sde conditions(ACP coverEd in CCO) 1 0 2FrMay-23 A 26-May-23 A ; ; ; ` ; ; Diffe�ng site conditions(AGP cqvered in CCO)
i : i : ; �, i : i
_:_ . ._... . .___ :. : . :._ . . :. . . . . .
A1140 ���..Stage1TCDS,pumpingbegins ��� ���� ���� ���� ���� ���� � 5 ���� 2 01-Jun-23A 05-Jun-23A ���� i : ' i � � ; � StageITCDS,�purx�ingbegins � ' '
A1160 �...�EW Remedy Eng hired to develop Contamination Soil Plan ���� ���� ���� ���� � 5 ���24 07-Jun-23A���� 11-Ju1-23A ���� i i i i i i i i i � � E6V Reinedy Eng hired io develop Contamination Snil Plan
, A1170 �....�CityApprovingEWContaminatedSoilPlan ���� ���� ���� ���� ���� � � 5 ����10 11-Ju1-23A ���� 25-Ju1-23A ����� : i : i ; ! : i . � �:CityQpprWing�WContarriinatedSoilPlan!
A1175 EW Deploy for Sheetpile&Contamination 5 0 2FrJul-23A 26-Ju1-23 A i i i i i ' i �:EW beploy for Sheetpile&Comamination:
A1180 .No COR/UPRRAgreerrient-Work Delay 5 66 27-Ju1-23A 27-Oct-23A ; ; ; ; ; i No GOR/IJPRf�Agreemerit-Work Delay i
_:_ ._._ . . -- � : - .
--_. . .._ ..._..
A1182 .....�EW Coordinating with UPRR ...... ..... ..... ..... ..... ..... ... 5 ....22 26-Oct-23A..... 27-Nov-23A ..... i : ' i � . i i : ;EW Coordinatlng with UPt�R '
A1184 EW Find UPRR Flqgger for Contaminated R 5 0 27-Nov-23 A 27-Nov-23A i i i i i ! i i R Flqggerfo e
� � : i : i ; i : �i EW Find UPR r Contaminat d R
A118G ...EW Contaminated Soil Removal&Testing ���� ���� ���� ���� ���� � � 5 ���� 5 27-Now23 A���� 04-Dec-23 A ���� : i : i : ! : i . � � EN7 Con,tamirSated�oil RerraVal&Test�ng
A1188 ReplacedExcavatedApproachMaterials 5 0 2SOct-23A 25-Oct-23A i i i i i i Replaced c edv�pproach t
i i i i i i i i i
i i �x auat Ma er'rals � : � � � � '
A1192 Asphalt Paving-back Yo rivo lanes ���� ���� ���� ���� ���� �� 5 0 16Nov-23 A 16-Nov-23 A �� ' � � ` ' Asphalt Pav'ing-back to hvo lanes: ; i i i '
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A1194 �����..Rerrrove Sheet Pile 5 0 04-Dec-23 A 04-Dec-23 A �
A1200 EWFindUPRRFaggerforBinRemoval 5 17 OSDec-23A 28-Dec-23A i i i i i ! i i Faggerf i I
i : i i ! i i i i i �
� i EW�ind UPRk� ot B'n Remova i : ' � � � ' � '
i A1205 ���..�EWRemoveContaminatedSoilBins�� ���� ���� ���� ���� ���� � 5 ���� 1 28-Dec-23A���� 29-Dec-23A ���� i i i i i ! : i i � 4EWiRerrq�veContarhinatedSoijB�nsi
A1210 ,EW Un<ieploy Stage 1 Traffic Contrd 5 1 0&Dec-23A 09-Dec-23A i i i i i i i :deploy Stage 1 I
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A1220 .Re-commence Stage 1 Work 0 0 0 22-MaY-24* ; ; ; ; ; •32e-commence Stage i1 Woik :
_._ ._... . ._._- � : . - --_.
. ..._ ..__..
,-
A1222 ��...Rerrrove Westside Poles and Powerline 5 0 31 22-May-24 28-May-24 ' ' o Remove Westside Poles and Powerline '
, A1223 ��.Redding Elec Util.Install�Power Pole�� ���� ���� ���� ���� ���� � 5 ���� 4 26-Feb-24A��� 01-Mar-24A ���� i i i i i i . i i M Redding Elec Util.Iristall Power.Pde:
�. A1225 .....CityWorkStoppage ..... ..... ..... ..... ..... ..... ..... ..... 32 ..... 0 022-May-24 ..... OS-Jul-24.... ..... .. : i : i : ! : i . � . CitYW�rkSt4ppaje .
A1230 ,EW Re�leploy Stage 1 Traffic ContrdlSawcut 2 0 0 09-Ju1-24 10-Ju1-24 i i i i i ! i i e:deploy Stage 1 4roVSawcuf
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A1240 ��..EW Excavate and remove terrq�orary roadway ���� ���� ���� ���� ���� 5 ���� 0 0 11-Ju1-24 ���� 17-Ju1-24�� ���� ; ; ; ; ; ; ' ` ; ; � ■ �W Ezccavate anii rerrove terr�orary roadway
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A1250 '.....EW Removeconcreteoverwaterline.. ..... ..... ..... ..... ..... .. 5 ..... 0 0 1&Jul-24 ...... 24-Ju1-24... : : . . . i � : i i i i ' . ' : �i � r �
EW Remove caric ete over water6ne
A1253 SiteAccess to Creek 0 0 38 0&Jun-24" i i i i i i i i ' s Sit�Access td Creek
A1255 .....�EW Install TCDS ..... ..... ..... ..... ..... ..... ..... .. . 5 ..... 0 10 11-Ju1-24 ..... 17-Ju1-24.... ...... i i i i i i : i i � � �W In6tall TCDSi
A1260 'E�end 12"DIP&removeACP watetline 5 0 0 25-Ju1-24 31-Ju1-24 i i i i i i i '
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A1270 Temporary waterline on support system 5 0 0 01-Aug-24 07-Aug-24 ; ; ; ; ; ; � Temporary waterlin's on suppat system i
_:_ ._... . ._._- � : . - --_. '
. .._ ._-..
A1280 ��...�Removewaterlineonbridge ��� ���� ���� ���� ���� ���� � 5 ��� 0 OOS-Aug-24 ���� 14-Aug-24 ���� i : ' ' i ' . i i : i ' : � � Removewajerlineonb'ridge '
A1290 Demostage 1 bridgeportion 10 0 0 1SAug-24 28-Aug-24 i i i i i i i i i �i Derriostage 1 tiridge!portion
A1295 ...Dewatering�Footings .._. ._.. .... .... .... .... .... _.. 10 ..... 0 015-Aug-24 ..._ 2S-Aug-24. ....... . : i : i : ! : i . � •iDe�n±ateriq9Foc§tings;
A1300 ExcavatefooUngs 10 0 0 29-Aug-24 12-Sep-24 i i i i i i i i i � a ootingsi
i i i i i i i i i i
! : ; ; ; : ! i ' Ezc vate f �
A1310 F!R/P!S footings 4 0 0 13SeFr24 18-SeFr24 i i i i i i R/P1S fattings
i i i i i i i i i i �
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_�_ . ._... . ._._— � : . :— ' ' - - .
. ..._
A1320 ....,F/R/P/S abutments&piers ..... ..... ..... ..... ..... ..... .... 15 ._.. 0 0 19-Sep-24 ..... 09-Oct-24.. ...... .. , . . : ' -----� i i :�---- i : . . � F/WP/S abutments&pigrs ;- .
, A1330 ,F/R/P/S wingwalVretaining wall 10 0 0 10-Oct-24 23-Oct-24 i i i i i i i i �!F/R/P/S wingwall/retaining wall :
A1340 .�Erectfalsework ..... ...... ...... ...... ...... ...... ...... .... 10 ..... 0 0 10.0ct-24 ..... 23-Oct-24.. ..... i i i i i i . i i � �iErectfalseWork
A1350 F!R/PIS deck 10 0 0 240ct-24 06-Nov-24 i i i i i ! i i i � F/R/P/Sideck
A1360 .Cure deck 20 0 13 07-Nov-24 26-Nov-24 Cure deck
i i i i i i i i i i '
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'_ ._... . ._.__ : .
A1370 ,F/R/P/Sapproachslabs.. ..... ..... ..... ..... ..... ..... .... 20 ..... 0 007-Now24 ...... 09-Dec-24. ...... -i � : . � . � �--- � �---.�. . .. � �..- - . . � � F/R/P%Sapproachslabs �
A1380 F/R/P/S sidewalk/retaining wall 6 0 0 10-Dec-24 17-Dec-24 i i i i i i i i � F!R/P6S sidewalR/retaiMng wall :
, A1390 ...�Installcable�railing ..... ..... ..... ..... ..... ..... ..... .... 5 ..... 0 11&Dec-24 ..... 24-Dec-24. ...... : i : i : i . : . � oilnstallcablerailing .
A1400 '�,.Rerrrove falsework ..... ..... ..... ..... ..... ..... ..... _ 3 ..... 0 0 10.Dec-24 ......... 12-Dec-24. ...... i i i i i ! i i i '
. : i i ! i i i ! i �
i : i : i i i i i i i
i e Rerrrovefalsework : i : i : i ; ! i
A1420 .F!R/P!S concrete barrier 3 0 0 13Dec-24 17-Dec-24 ' ' ' � F/R/Pf.S concrete barrier i
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A1430 ����..Insta1112"DlPwaterlineonconcretebarrier 3 0 01S-Dec-24 20-Dec-24 i i . ' ' : ' : i i i i � : � : i i ' � Enstall12"plPwaterlineonconcretebarrier;
A1440 Remove temporary wffierline and support 3 0 0 2&Dec-24 26-Dec-24 i i i i i ! i ' �i Rerrmve tempoPary waterline arrd support ;
A1445 i Remove TCDS ..... ..... ..... ..... ..... ..... ..... .. . t ..... 0 0 27-Dec-24 ..... 27-Dec-24. ..... i i i i i i . i i � �i Rerrpve TCDS
Remaining�evel of Effort Actual Work Cntical Remaining Work Page 1 of 2 TASK filter:All Activities
� Actual Level of Effort 0 Remaining Work ♦ ♦ Milestone O Oracle Corporation
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A1450 ,Install rock slope protecUon � 5 . �� 0 0.30.Dec 24 ���� 06 Jao-25��� � InstaO rock slope protection� :
, A1455 ��..Instream Work Window Ends ..... ..... ..... ..... ..... ..... .. 0 ..... 0 0 ..... ..... 06-Jan-25.. ..... i ' ' i i i , i ' ; i�InStream Wotk WindowiEnds
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A1460 ���.Roadway Ex.,underground&subgrade ���� ���� ���� ���� ���� � 8 ���� 0 2 1&Dec-24 ���� 30-Dec-24� ���� i : � i i . i i : i � ' � Q Roadway Ex.i�nderground&subgraiie ��
' A1470 Deploy stage 1 Traffic control 2 0 2 31-Dec-24 02-Jan-25 i i i ! i i i 6 Deploy stage 1 Traffic coiitrd:
A1480 Stage 1 wark suspension 0 0 0 06-Jan-25" ♦St�ge 1:workisuspensioh
A1490 ,PG&Ehighpressuregaslinebypass� ���� ���� ���� ���� ���� ���� 100 ���� 0 007-Jan-25 ���� 30-May-25 ������ i i i i i ! . : i i � �PG�Ehighpressuregasknebppass
A1500 COR,UPRR agreement 100 0 0 07-Jan-25 30-MaY-25 ; ; ; ; ; ; ; ; ; i COR,UPRR agreernent i
...._ . ,_..-- : . . -- .
. ..._ .--
, A1510 ,Commence Stage 2 ..... ..... ..... ..._ ..... ..... ..._ ._ 0 ..... 0 0 02-Jun-25' ... .._. ...... ..- , � ; ; ----� i i : i . . . . . i�Commer{ce Stage 2
A1520 Deploy Stage 2 traffic control 2 0 0 02-Jun-25 03-Jun-25 ; ! ; ; ; ; Deploy 5tage 2 tra
! : i i i i i i i i �
i . i . i i i i i i i i
:� ftaC Contrd '
A1525 Install TCDS 2 0 0 04-Jun-25 OS-Jun-25 i i i i all T�DS'
i i i i i i i i i '
. i i i i i i i i i i
: : : : i i i� Inst i . i i
': A1530 ......Demo Stage 2 bridge ...... ..... ..... ..... ..... ..... ..... .... 10 ..... 0 0 06-Jun-25 ...... 19-Jun-25.. ....... . i i i i i ! : i : � bemti Stage 2 bridge;
A1535 Dewater Footings 7 0 0 24Jun-25 30-Jun-25 ; ; ; ; ; ; ; ; ; � Dev✓ater Footings i
...._ . ,_..-- . : :-- .
. ..._
A1540 .�Excavate Footings ..... .... ..... ..._ .... ..... ..._ ... �0 ..... 0 0 01-Ju1-25 ..... 15-Ju1-25.... ..... ... . : ; ---..�. . . ..��... . � �.. . . . � � Excavate Footmgs
A1550 ���..F/R/P/S Footings ..... ..... ..... ..... ..... ..... ..... .. 4 ..... 0 0 16-Ju1-25' ..... 21-Ju1-25... ...... i i i i i i ' i i F!R/P/S Fdotings
� : i i i i i i i i �
i : i : i i i i i i i i
i ■
A1560 F/R/P/SAbutments,Piers&Wingwalls 20 0 0 22-Ju1-25 18-Aug-25 i R/P(SAbGtrner}ts,Piers&;Wir
_ . . . . . . . . . i i ! i ! i i '
. : : : : : : : : : :
i : i . i . i . i : . �/
A1570 .....�Erect Falsework ...... ...... ...... ...... ...... ...... ...... ... 5 ....... 0 0 19-Aug-25 ..... 25-Aug-25.. ...... i i ! i i ! i i i ��Erecf Falsework
� A1580 Form and Pour Deck 10 0 0 26Aug-25 09-SeFr25 ; ; ; ; � Form and Pour Deck
...._ . ,_..-- : : :-- . :.
. ..._
A1585 .�Closure Period ..._ ..... ..... ..... ..... ..... ..... .... 60 ..... 0 1 10.Sep-25 ..... OS-Nov-25. ..._ ..- . : ; ---..�. . , ..��... . � �. . . - -- o Closure;Penod--
� A1590 .....Cure Deck... ..... ..... ..._ ..... ..... ..._ ..... ._ 20 ..... 0 8 10.Sep-25 ..... 29-Sep-25. ...._ i i i i i i : i i �
i i i i i i i i i i �
i i i i i i i i i i i �
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A1620 F/R/P/SApproachSlabs 10 0 0 10-Sep-25 23-Sep-25 i � F/WPlSA�Sproa�hSl�bs
A1625 �....�Roadway Excavation,Underground&Subgrade���� ���� ���� ���� ���� � � 10 ���� 0 0 24Sep-25 ��� 07-Oct-25� ����� i i i i i ! : i i � Roadway Excavation,l
A1630 F!R/P!S Sidewalk 5 0 0 0&Oct-25* 14-Oct-25 � F/R/P/5 Sidewalk
_� . ...._ . ,_..-- : i . :-- . . i. '
. :.._
A1640 '�..�RemoveFalsework ..... ..._ ..... ..... ..... ..... ..... _. 4 ..... 0 0 15-Oct-25 ..._ 20-Oct-25... ...... .i i . � i i �--..�. . , ..��... . � �. � . . - - � RemciveFalsework-.
� A1650 ..��.Remove TCDS ..... ..... ..... ..... ..... ..... ..... .. 5 ..... 0 0 21-Oct-25 ..... 27-Oct-25.. ..... i i i i i i : i i . . .
i i i i i i i i i �
. i i : i : i i i i i i �
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, A1660 I F/R/P/S Concrete Barrier 4 0 0 21-Oct-25" 24-Oct-25 i i P/S Cpncreke B�
. . . . . . . . . i : i i ! i i i
i i i . i : i i i i �
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i A1665 ..�InstallPermanentGasLines ���� ���� ���� ���� ���� ���� � � 5 ��� 0 1327-Oct-25 ��� 31-Oct-25� ��� : i : i : ! : i : � a InstallPe�man¢ntG
A1670 Asphalt Paving 2 0 13 30-Oct-25 31-Oct-25 ; ; ; ; ; ; ; ; a Asphalt Paving
...._ . ,_..-- : : :-- . ._
:. . ..._ ..
� A1680 ....�Install rock�slope protection ..... ..... ..... ..... ..... ..... ... 8 ..... 0 13 30.0ct-25 ..... 10-Nov-25. ..... .i : � i i . i i : ... . . . . . - - o Install rbck sbpe.
A1685 '.Jnstream Work Window Ends ..... ..... ..... ..... ..... ..... .. 0 ..... 0 13 ..... ..... 10-Nov-25. ...... . i i i i i i : i i '
: i i i i i i i i i i
i i i i i i i i i i i '
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A1690 ,Install tubular railing 5 0 0 27-Oct-25 31-Oct-25 Inst�ll tuqular r�ilinc
� . . . . . . . . . ! : i i i i i '
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A1700 ......Stage 2 Ends ..... ..... ..... ..... ..... ..... ..... ... 0 ..... 0 0 ..... ...... 31-Oct-25' ...... i i ! i i ! i i i �Stage 2�nds�
A1710 Form and pour closure 2 0 0 14Nov-25 12-Nov-25 ; ; ; ; ; ; ; ; � Form aixl pour cl
...:. . ..... . ....-- : .: . :-- . ._ . i. . .
. . :.._ . .: .
A1720 .�Cureclosure ..... ..... ..... ..... ..... ..... ..... .. 7 ..... 0 0 13-Now25 ..... 21-Nov-25. ...... i i . � i i : . . . ..��... . ��. � � .� . . - - �CureGlasure-..
, A1730 .Finalstripeandsignage�� ���� ���� ���� ���� ���� ���� � � 5 ���� 0 0 24-Now25 ���� 02-Dec-25 ����� ; ; ; ; ; ; `, ; ; stnpear
i i i i i i i i i i �
i i i i i i i i i i i i
� Final
A1740 Open bridge 0 0 0 02-Dec-25 i i ! i t Op2n bridge
Remaining�evel of Effort Actual Work Cntical Remaining Work Page 2 of 2 TASK filter:All Activities
� Actual Level of Effort 0 Remaining Work ♦ ♦ Milestone O Oracle Corporation
� � �' � � �
� � � ' � �' � � ' � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: February 6, 2024 FROM: Michael Webb, Public Works
ITEIVI NO. 4.11(d)� Director
***APPROVED BY***
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�c� �� ��� ubl��� ������7�rec�rar ���,,,, il�f2�r2fl`��#�� � � �p�z��,C`i � �� �� l,f�(��'2{�2
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mwebb(u;cityofre ,�� .org S}t .,,�,,,, btippinna,cityofredding.oeg
SUBJECT: �,��'�t�l(d)--Approve Incx��� to Project Budget and Adopt Budget Resolution for
t „ ,
the Eastside �����1 Over Olne �Creek'����'d� e Pro��ect
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Authorize the follawing actions����pprove mcr����s to the project budget in the amount of
�$1,250,000 for the coinpletio��'�tf Bid Sched��{.�'No. 5180, Eas��side Road over Oln�y
�Creek Bridge Project as outh���below for�����4ona1����ect costs:
� a� ,
(1) Increase of $700;000 s�'%,4z�� ����`uctio�,x` ;;��`���ement budget, bringing the
nt { tt It � � t�} '7 �..j ttd�c��t t! �
�construction management to��� ��z����'�,OOQ,����lta�r��� ����� ;
(2) Increase of$5�50,000 to the cons����n contin� �l�y� budget, bringing the
�construction �contingency total to $1,2�;����,�0; and ��it�z
(3)� Adopt Resolution approving an�;�f`t�`''�`���ng� the 29t�,'� ,�enc���,�t to City� Budge�
i�t 7}t ii t rt 1 .
Resolution No. 2023-060 appro��,���ig ���r the����'��`�`. {i ,f'f'
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The majority ($8.53%0) of the project is anticipated to be funded����1�,', `'`'����c�eral Highway
Bridge Program� (HBP)� �and the balance� (1 L47%) is�,�unded ���,,rry`����'�'ide �Transportatian
Impact F�ee Program (TIF)� funds. Staff� will be wi��`��t� �`1�����"'California �Department of�
�Transportation (Caltrans) to��bbtain additional HBP func�f�g for the�project. Staff anticipates
�the HBP to fully func�its�share of the project total costs based upon�previous experience with
�other bridge HBP funded projects�. Staff �anticipates�� additional I�BP funds within nine
manths �nd daes not expect it to delay or impact any currently id�ntified TIF projects: Any
additional� HBP funds� will� be presented and budgeted in a separate� resolution. Until those
additional funds become available, the TIF �vill cover the additional costs. TIF funds are
�being re-budgeted from the Victor-Rancho-Churn Creek project as staff�is anticipating grant
�funding to complete�construction. The�total project cost, incl�uding the proposed increase�and��
�change orders paid�through December�2023�;�is expe�ted to be just under $5,756,000�.
Report to Redding City Council January 32,2024
Re. 4.12(d)--Approve Increase to Project Budget&Adopt Reso for Eastside Rd over Olney
Creek Bridge Page 2
Alternative Action
The City Council (Council) may choose to reject the request and provide alternative
direction to staff. Should Council choose to reject this request, the project would need to be
terminated, repackaged and redesigned to show the� current changes in the field, new
environmental permits would need to be processed and acquired, a new request for funding
�through the Department of Transportation (DOT) would need to be�processed and acquired
which could� potentially�place this project�back in constr�tction in abaut three years� or more
�with significant cost increases to design an�l the potential for the DOT to deny the
reimbursement request for funds.
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Background/AnalY�����Y ,f� �` ,
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The Eastside I�,���`� over Olney Cre��r{j�3ridge Project (Project) includes replacement of the
Eastside Roa�'���ge over Olney �Cr���� and the rehabilitation of the approach roadway. The
wark wi11 mc�,��e remowal of the �e��'��ig bridge�in stages, construction �of a new bridge��over
�two summeri$r��asons, construction '�' retaining walls, sidewalk, curb and gntter, utility
�relocation,ro��,���y construction, and other miscellaneous�i�ems�of work.
��=r'��t r
�� t�� `����$ ' ''�f`'}��t` " ��' '�`��� � � nstruction �contract for� the Pro'ect �to Abacus��
On May� 17, 202�,`�,���t��?����'� aw���'!`�'�`��� J
Construction, Inc The notice to�,�1���ed was'�����ed June�23, 2022, but due to material� 1ead�
times (40-50 weeks) the proj�ec�11���s suspended�`l�d construction did not begin until May 22,
�2023. On June 5, 2023 Abacus „j,r � working to �.���`�ll�a temporary diversion in the O1ney�Creek
�channel �vhen potentially �on�ated so���;����s en���tered on Unian� Pacific� Railroad
(UPRR) property. Work was h����'�{sy�,r�,���,s��`iplm�,���}�����mg was done to determine the
�nature of contaminants and to prep`���t��;���`�ioval �t�����;�`��i� ���taminated soiL No work was
�done onsite from June� 6, 2023 through July ,��,�"�023. Duri��=}this time; a City consultant
� ,�
prepared the�soil removal plan and it was ap�������'��by the�vano���t�ermitting�agencies.
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Work to remove the contaminated sol�,����� 0��1�� 19� �,�[�;`and �'��'uly 26, 2023, a utility
line belonging to UPRR was damaged`��iile inst�������r{�����'�ig usec�'�t�,`�emove the soil. UPRR
required the City�to update�the access agreement to UPRR's prope�'���submit the�ontaminated
soil removal plan for their approval, make notifications to var�o���it�TPRR �����C��,�,�coordinate�
�i s ,; ,,�t r,�,�,
UPRR preco�struction meetings and rail flaggers before grantin `}���� � ;� ��r{'failroad ro ert
�
P p Y
� �� :�
�fo perfcsrm the �eontaminated soil removal. No worl�dfwas d���,>�������"e�fram July 28; 2023�
�through November 26, 2023, to�complete UPRR's re������,�����'��`ss. (�n November 2'7, �2023,
the contaminated soil removal work began, and the�wor�`�v"as�completed, including re-opening
Eastside Road to two lanes, on December 8,2023.
During the 2023 construction season, this project was delayed for about five and one-half
months in total. Abacus� was�paid on a�time and materials basis� for traffic control equipment,
pumping equipment, and daily pump maintenance, During construction, a transfer of
constructian management funds in the amount of $320;000 into the construction contingency
was necess��y to fully fund the change orders resulting from the delays and extra wark
described above.
Report to Redding City Council January 32,2024
Re. 4.12(d)--Approve Increase to Project Budget&Adopt Reso for Eastside Rd over Olney
Creek Bridge Page 3
The additional work will cause the project budget to exceed the awarded amounts. An additional
$�1,250,000 is� reque�st�d� to �cover increases to� the construction contingency ($550,000) and
construction m�nagement($700,000)project corriponents.
COST SUMMARY
tem AwaNded Adjusted Balance Projected This IncNease
Contract Administration, $567,000 $(320,000) $247,000 $947,000 $700,000
Ins ection, Testin
Construction Contin enc $370,000 $320,000 $690,000 $1,240,000 $550,000
Totals $937,000 $0 $937,000 $2,187,000 $1,250,000
Environmental Revaew , ,�t�
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This activity is r����i�j{�i'oject as c�k�=�`4's by the California Environmental Quality Act (CEQA).
On February 6,,�t,�E��;the Council ad����d the Mitigated Negative Declaration and the Mitigation
Monitoring Pr,� �m and approved th��;'t'��t�ject, thereby sati�fying the requirements of the�CEQA
�
�Guidelines 5���,�n 15074.No furthe�� �',7on is required.
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Cauncil PNaoNt�,��ity Manage� Goals
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RESOLiJTION NO. 2024-
A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE
29��H AMENDMENT TO CITI' BUDGET RESOLUTION NO. 2023-060
APPROPRIATING $0 IN FUNDING FOR THE EASTSIDE ROAD OVER OLNEY
CREEK BRIDGE PROJECT FOR FISCAL YEAR 2023-2024
BE�T RESOL VED BY THE CITY COUNCIL OF TI�E CITY OF REDDING
THAT Budget Resolution No. 2023-060 be and is hereby amended as follows:
FUND DIVISION DESCRIPTION INCREASE DECREASE
151 1691 Construction Tax Capital $0
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THAT accour������s and numbers rec���,;�ng adjustments by this Resolution are as follows:
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Increase(Decrea���€,���penditures
151-1691-7700004�"�����t, F,,;�,�'�t �����,��;'���,�$�jrf { � �$� �(1,250,000)
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THAT the purpose is to appropriate $0 in fun�����'or the Eas$���e Road over Ol�ey Creek bridge
project for the fiscal y�ar 2023-2024 '`' ,"� �`� '"
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I HEREBY CERTIFY that the forego����,��so1����was j������ced �����regular meeting of the City
�Council of the City of Redding on th�<��th day 't��'�����,t t, �'�', 2024�}`�`�i�d was duly adopted at said
meeting by the following vote: '��4 ���
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AYES: COUNCIL MEMBERS: 'i{''t�{}� 3t t'�f 5� �_'���
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NOES: �COUNCIL MEMBERS: { # 4 1 z, :
�ABSENT: �COUNCIL�M�MBERS: �"" ' `"�'��
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ABSTAIN:� �COUNCIL MEMBERS: �,�r�,
TENESSA AUDETTE,Mayor
ATTEST: FORM APPROVAL:
SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City At�orney
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��� �0��� CITY OF REDDING EXHIBIT A
� EASTSIDE RD AT OLNEY CREEK BRIDGE
� : i �f � PUB�IC WORKS REP�ACEMENT PROJECT
�,¢t'���.�' DEPARTMENT LOCATION MAP
� � �' � � �
� � � ' � �' � � ' � CITY OF REDDING
REPORT TO THE CITY COUNCIL
MEETING DATE: May 17,2022 FROM: Ryan Bailey, Assistant
ITElVI NO. 4.11(a)� Director of Public�WoTks�
***APPROVED BY***
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SUBJECT: �`#f,�'�l(a)--Award Bid ����dule No. 5180 (Job No. 2477), Eastside Road over
�Olne Creek '��i e Pro'ect�and Ado` '`,�ud et Resolution
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Recommendat�oi�`''tj�tl��� � � �`��'���, � }���'� `�`�1;�`,'}}�,t
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Authorize the following action�{`S���ative to Bi��;�chedule No. 5180 (Job No. 2477), Eastside
Road over�Olney�Creek Bridge ,``�j ect(Pro�ect)��'��;�`
(1) Reject �the apparent lov�}j$�1d by �Stew�����ngine�',�ng Inc�. (SEI)� as nonresponsive� and
award the�project �to���the �����d lo� ����er Al�`'4 '�onstruction Inc. in the amount of
� �� �i� �t�t{itii�tiiii.� tlts4tt�f�;�}{� yittty� � �
$3,703,683:84; �� ,�r� , , ,,,s t l, ,f t..,� 14,c
�,�t,�,i �����h f�,'
(2}�� Approve an additional $56'7,000 to c���� the cost ;�� contract administration and�
�inspection fees�and $645;000 for�pro�e�����elapm�nt co���"�
, t''��5, «i . �,E��`�
(3)� Approve�$3�'70;000�to provide const���r�����cont�ngency�i��ding�f,�
(4) Authorize the �City Manager to }����v�����ditiona�����'���asesx����5`either the construction
management or construction coi��'gency��y����'�`,�}����o a tot���$15,000; and
(5}� �Adopt Resolution approving and adopting"�`�fie 42nd A����dment to City Budget
Resolution No. 2021-078��appropriating $2,056,690 in fede.���j�t��rant f 3 ��'�'{�� $1,380,390�
, x t ��u;���z�,:�r
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in Transportati�n I�npact Fee�funds for the Praje�t�. , �{��, tt,�� '��,�
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Fiscallmpact� ',�,r�, ,,, ��r� {����f �
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The Eastside Road over Olney Creek Bridge Project (Project) is being funded by two sources
which consist of t}�e Federal Highwa� Bridge Pragram (HBP} a�d the City of R�dding (Citiy)
��itywid� Transportation Impact Fee l�rogram�(TIF). The HBP will fund 88�:5� percent of the
project while the remaining 11.47 percent �ill be through TIF. Since the bids were higher than
the engineer's estimated cost, staff�will be working with California Department��of Transportation
(Caltrans) to obtain additional HBP funding for the project. Staff anticipates the HBP to fully
�fund its share of th��project total costs basecl upon previous �experience� with other bridge HBP
�funded proj�ec�s. �Until those� additional funds become available, the� TIF� will co�er the costs��
�above� the estimate. Any additional I�BP funds will be� prese�ted �and budgeted in �a separate�
resolution�. The HBP funds being appropriated at �this time are� current�y authorized �funds that
were not previously budgeted.
Report to Redding City Council May 10,ZOZ2
Re. 4.12(a)--Award BSNo.5180, Eastside Road over Olney CreekBridge Page Z
Cost Summar
Item Estimated
Pro'ect Develo ment Costs $ 645,000
Construction Contract+Contin enc $4,073,683.84
Contract Administration,Ins ection,Testin $ 567,000
Additional Cit Mana er Authorit $ ]5;000
Total Pro'ect Costs $ 5,300;683.84
Pro'ect Bud et $ 5�;300;'700
Project cost components are estimated, and some shifting of the funds may be necessary to
balance the project within the approved budget.
Alternative Action
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Without this pro�e����,`��5''�i"ric�ge �`���,��ot be replaced, and unsafe conditions for pedestrians and
motorists will re��_����Tn addition, t�����zty would be at risk of losing federal funds and may have
'�r� 4��� � � '
to reimburse p����t dev�lopment fed����fund� spenf to�c�ate�.�The�City Council has the following�
�alternative ac������s: �� '�_
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�
• Choos�`i��t to award the bid for�the Eastside Road over Olney Creek Bridge Project to the
�second� ;�,,,�idder Abacus�Construction Inc (Abacus),�determine that SEI, the low bidder;
did ma�e '��,`�;��,������d Fa�t��;������ (GFE), and �award the project to�� SEL This may�
ti ,� u f, ��� i 14���,
j eopardize cui������'�`utur������a��ui���,��if�the�City is audited and the audit determines
that�SEI did not perform��,£�i`�equate GF�{r�:.
• Choose not to award th�,�t��d for the Eas�t��`�,�Road over Olney Creek Bridge Project and
re-advertise the project t},��£�,�iis action w `� ��delaX,�he project; thereby missing the 2022
construction season anc�r`,t,} ;�tential��in�{����iinn���'���ff to update current environmental
permits which would furt���tt������,���� pro���,j,�'������rtising the project would, most
likely, iticrea��e� the number of bi�.s recei�����r'�nd there�`�i��no guarantees �h� 1ow bidder�
� , �t�,�� � ,��,},�
will Ineet the�project s� Disadvantage�,����ness Enterp���� (DBE)� goal or that it��would
perform an adequate Good Falth Ef£���,���E). r�j,,r}4 �, ,
�•� Provide staff with other di�ectlo� �'��`�,t{� '�j�`��k, �����i���'� ��'�;��
tr� ,!,ti� r) � rjtlls 1St` t yititri+�.
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BackgNound/Analysis '�j�`t' j '��
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Attached is a tabulation of bids opened on January 25, 2022{�{s���te�}��'���}��i`�"in the amount of
��$3,539,305 was received from SEI of F�.edding, Cal��xnla ����,���ie HBP grant funds �are
from a federal source, the City was� required to esta��;����,,�t,���aclvantaged Business Enterprise
't�z,<„1.
�(DBE)participation goal�specifically for�the�project, and a goal��of 1�9 percent was established for�
this�proj�e�t. �SEI�did not�achi�ve the�goal; therefore; per federal regulations; the contractor must�
perform a Good Faith Effort (GFE) to be awarded the project. Staff's evaluation of a bidder's
�GFE�is based on Section 9 of�the Caltrans�Local Assistance Pracedures Manual (LAPM}as well
�as Appendix A of Title 49 CFR Part 26 of the Code of Federal Regulations (CFR). Staff
performed the following�rocess�in GFE�evaluation for SEI.
• Staff received SEI GFE dacumentation per the specified five days after bid opening.
���� Staff�received a bid protest letter (January 31, 2022) from the 2"d low bidder, Abacus,
which did not provide any reasonable argument as to vvhy the Cit� shc�uld reject SEI's
bid. It simply stated that because SEI did not meet the goal regardless of an adequate�
Report to Redding City Council May 10,ZOZ2
Re. 4.12(a)--Award BSNo.5180, Eastside Road over Olney CreekBridge Page 3
GFE, SEI's bid should be rejected and the project should be awarded to Abacus, which is
not allowed per�the�CFR.
• Staff completed its GFE evaluation and determined that SEI did demonstrate an adequate
GFE.
• Per LAPM Section 9'.8 (Local Public Agency Responsibilities), because the project
contract exceeds $2� million and the low bidder did not meet the DB�goa1, the City�must
�submit the low bidder's�GFE documentation to�the��Caltrans�Divi�ion of Local Assistance��
(DLA). In addition, �he City may not award �the contract without receiving a
memorandum from the DLA indicating that Caltrans has determined that the low bidder
made a GFE. The City submitted SEI's GFE to Caltrans District 2 DLA for review.
��•� ��Staff received,�via email from Caltrans District 2�DLA, a memorandum (March 2, 2022)�
stating that Caltrans did nat eoneur with the City's determination that SEI had
�demonstrated an,�������t� GFE and c�ncluded that SEI did n�ot demonstrate it performed
a GFE. Caltar���t�t���' �`�;����� on Caltrans Office of Civil Rights (OCR) to perform the
�GFE eval������i�. '
��.;,41' t
, � t�x s
• Staff re��'�r {�cl the Abacus D�t ''�mplaint on March 9, 2022.
�•� Per L������ Sectlon 9.8; becau��altrans did�not concur�with the��City,�the City�must��talce�
Caltra���';�eedback and �re-ev�����te the �GFE�. The City�did re-evaluate SET's GFE and
deter���'�d that SEI did not dei�it'onstrate�an adequate GFE�for the�reasons noted in the��re-�
�evalua���and�a letter was sent tio�SEI dated March 21, 2�022.
f t7t=�` �� 1 z
J��r �r4� l�£�i�l v����.� 3t � }jtxtli t . . . .
Therefore, in accc������,���������� 4,�,',;f� �„�r��,$�,�,� the City must allow the bidder/offeror an
��, ��3«,
�opportunity for admini�strative re�������eration a����tlined below:
�t' �� � �.r,r,
i(fk�ii�� i}1�tit Sl
1. As part of this reconsic���tion, the bid���fferor must have the opportunity to provide
written documentation t'���rgument ����``' in�,��� issue� of whether it met �the goal or�
, �
made an adequate GFE to���;��t�r�}�,f �,�;��„'���� � �}�tz,f',i,_�;t`���;;t
. ,t� rqI r� ,iti t.,,. � i s � fi zl{t�
2�.� �City decision on reconsiderati��`�����t be �€�����y an���`��t1al�who did�not take part in the
�original� determination that the� bidder/���`�r failed to ����t� the goal or make adequate
�GFE to�do sa. tt ��}'�,� `,�''f;'�� ,
3. The bidder/offeror must have ��"$���ortunity ta,£f}`�iet l�',f�erson with the City
4
reconsideration official to� dls��,{��he �������s o�,�����er it,��� the goal �or �made� an
��,, > t�,�� � � �� rr�
�adequate GFE to do so. F�� � `��1�� s'',�: ``�� �'��} `�
,��?.�.�,�, z tt>,<
tufl}`
4. City must send the��bidder/offeror a written decision on r����sideratio����xplaining the
basis�for finding that the bidder�did or did not meet�the g����;���r ma��E���4����uate GFE to
���S�. tt�{t t tt�.si �t� �(i .
tt� v��ti l{�,<t)w` ..
5. The result of the reconsideration process i{� i�ot �z�;������Ive1y appealable to the
Department of Transportatian. �; t�l�,,; c'�,��,h,�:�
�f=:.,t� �
The City's March 2l, 2022; letter to SEI was notification of the City's determination and its right
�tt� reconsideration. SEI resp�nded by email on March 21, �022; requesting �reconsideratiion and
on March 28,2022, provided the City with a written argument that it made an adequate GFE to
�meet �the goal. The �City acknow]edged SEI's request for reconsideration and began the�
reconsideratiion process as provided in tihe City's letter tio SEIj which was dated April l, 2022.
The reconsideration hearing was held on April 14, 202�� and in attendance were SEI, two
�Reconsideration �Officials� (Officials), and staff. �11 par�ies agreed on the meeting format� �nd
presented pasitiions regarding the SE� GFE to the C)fficials. After the reconsideration meeting,
�the Officials deliberated independently to� make� �a final �determination. The Officials�' final
determination concluded that SEI did not perform an adequate GF� to meet the DBE
participation goal for the reasons identified in the final GFE determination letter to� SET�dated
Report to Redding City Council May 10,ZOZ2
Re. 4.12(a)--Award BSNo.5180, Eastside Road over Olney CreekBridge Page 4
April 22, 2022. All correspondence is attached for reference. Therefore, SEI's bid is deemed
nonresponsive to the bid solicitation. It should be noted that a nonresponsive bid is not unusual
in the industry, and in no way provides a reflection of the contractor's ability to perform the
work; nor does it reflect the qua]ity af work or affect the ability to bid on future �nblic works
proj ects.
The City proceeded to evaluate the second low bidder, Abacus, of Redding, California in the
amount of $3,703,683.84. The City reviewed Abacus's proposal and DBE commitment form.
Abacus achieved a �23�.18� percent participation goal, thereby exceeding the project goal� of 19
percent. Since Ab�cus�met��the�proje�t DBE goa]; the CFR�does not requirt�the�bidder to subtnit�a�
GFE, although one was provided by Abacus. Staff recommends awarding the project to the
�second low bidder, Abacus Construction, Inc. The engineer's estimate�was $2,929,35�1.17. Total
�projeet development costs,t�£��' this project are estimated to be $645,000. Projeet development
�costs include engme����������������right-of-way, environm�ental, and�consultant services,
tt�t S�'i}t j�F}�tJ„` 4t ';d 4 �
t 1 It {
This project m���y3�r°`s the replacem���$f�f the Eastside Road bridge over Olney Creek and the
rehabilitation ,���'�e�approach roadwa,7 1���'he work will include removal of the existing�bridge in
�
�stages, constr;t�'��on�of a new bridge ���r two summer seasons, construction of retaining wa11s,
�sidewalk, cur�{���d�gutter, utility reloc��`on,roadway construetion,and other miscellaneous iteins
�of work, t'���'���
,�
, ,t;Y,;
�{i
On February 6, 24����4f,��`�`�;���;�cil ��'��� ����Mitigated Negative Declaration (MND) and the
�u, r l,��jt � , ��;
Mitigation Monitoring �`�ogram�t,'����P) an�tf�,��proved the project, thereby satisfying �the�
requirements of the California��`��'�onmental Q���ty Act Guidelines Section 150'74 (C��QA)�.
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Council Prior�ity/City Manage�f��,als ,r$,f,j�t�' t�,' t
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�+�� This agenda item is a�routm��������al ste�f�}�� $, �
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7
5''
Attachments ����,�
1}�� ��� �
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+� 4 ! i �' t S f��l {'.. j�}71 �
�R.eSOlUt1021 ' t i � 'rr.r i �4i�t ti 1{� � �a'c I�
�l�` #s�`'� �,tr�3t �t� 11s�,t. ��z t
^Location Map� ��� ,,, , ��,� � > �� �.� �1���
'f,�` 7..( }j ;,,t}I� }4 j
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�^Bid Tab� � ' '�t
�,,�
^Mitigated Negative Declaration t z«t'� , ,����;��'',_�
��1-31-2022 Abacus BS 5180 Protest of�pparent Low Bidder �'t�'j�`" ,,I7�� �,,;��£{,'�� 4�°"�� �� �
��02-15-2022��Stewart�GFE Evaluation Final ��rt��t�t`�`'{�',{�'�r�f �����
03-02-2022�Caltrans�GFE Memo t� ��jt��� ���'��"y�
i� s `
4�5 J 22! � t}.V4{Yi�
�03�-09-2022��Abacus DBE Complaint Form ���'���' `
�03-21-2022�COR GFE Letter to�SEI
�03-21-2022 Stewart GFE Re-Evaluation�nal
�03-28-2022��SEI Response Letter to GFE Evalua�ion
�04-01-2022�COR Response to SEI GFE Evaluation L;etter�
�04-01-2022��CORReconsideration Meeting�Letter�
04-22-2022 COR SEI GFE Reconsideration Fina1 Determination Letter
�Title 49 CFR 26.53
Title 49 CFR 26.53 Appendix A
Caltrans LAPM Section 9.8