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Home My WebLink About _ 4.8(a)--Authorize the Acceptance of the Assistance to Firefighter Grant � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: August 7, 2024 FROM: Jay Sumerlin, Deputy Fire ITEIVI NO. 4.8(a) Chief ***APPROVED BY*** � ' t � o .x �,,�,,�� , � � , �,.. , � � � �� N� � m� 3�,YrS�zr��i��ir�.`�e�c�y�"irc C;�i�t 7,�2�1�t}''� � � �p�z��,C`i �� t�� 7r'�C�t'2{}� ,. ��r°. jsumerlin�a,cityofredding.org btippinna,cityofredding.org SUBJECT: 4.8(a)--Acceptance of Assistance to Firefighters Grant Recommendation Authorize and approve the following: (1) Accept grant funding from the Federal Emergency M�anagement Agency for the Assistance to Firefighters Grant; and (2} Adopt Resolution approving and adopting the 48th Amendment to City Budget Resolution No. 2023-060 appropriating $425,730 for training, equipment and personnel. Fiscal Impact The match portion of the grant, $42,572.35, wi11 be absorbed by City af Redding Fire Department's (RFD) existing budget. Alte�native Action The City Council (Council) could ehaose not ta authorize the acceptance of the funds. The rislc will be not getting approved for these items in future �rant requests, causing the RFD to make a budget request to the General Fund. Background/Analysis On March S, 2024, the Council approved the applica�ion for the Assistance ta Firefigh�ers Grant to train firefighters on fire ground survival, confined space, and cancer screening. The fire ground survival training teaches the skills essential to survival if a firefighter is lost, trapped, injured, or experiencing a breathing apparatus malfunction. The course allows RFD to maintain compliance with Occupational Safety and health Administration (OSHA) and National Fire Protection Agency(NFPA} standards. Report to Redding City Council Ju1y 29,2024 Re: 4.8(a)--Authorize the Acceptance of the Assistance to Firefighter Grant Page 2 Confined space training enables firefighters to recognize potential dangers, improving safety for themselves and others while reducing the tiine needed to assess the situation and initiate rescue operations. Con�ned Space training is required by OSHA and NFPA standards. Cancer Screening of all personnel will meet the NFPA 1583 standard on firefighter health and fitness programs. Firefighter cancer is the leading eause of line-of-duty deaths in the fire service. Cancer screening can detect cancers before symptoins appear, giving the firefighter a greater chance of treatment and survival. Environmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council PrioNity/City Manage� Goals • Public Safety– "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Budget and Financial Management– "Achieve balanced and stab1e10—year Financial Plans for all funds." • Government of the 21st Century – "Be relevant and proactive to the opportunities and challenges of today's residents and workforce. Anticipate the future to make better decisions today." Attachments ^Resolution 1VIW-2023-FG-01025 Award Package Previous Staff Report-4.8(a) Authorize Application for Assistance to Firefighter Grant Resolution No. 2024 - A RESOLUTION OF THE CITY OF REDDING APPROVING AND ADOPTING THE 48t''AMENDMENT TO CITY BUDGET RESOLUTION NO. 2023-060 APPROPRIATING $425,'730 IN FEDERAL ElYIERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT FOR TRAINING, EQUIPMENT AND PERSONNEL FOR FISCAL YEAR 2024-25. BE IT RESOL VED BY THE CITY COZINCIL OF THE CITY OF REDDING THAT Budget Resolution No. 2023-060 be and is hereby amended as follows: FUND DIVISION DESCRIPTION TNCREASE DECREASE 101 1502 Fire - Suppression $425,730 THAT account titles and numbers requiring adjustments by this Resolution are as follows: USE SOURCE OF FUNDS OF FUNDS Increase(Decrease)Revenue 101-1502-3607701-00000 Federal Grant-Capital-Fire $ 425,730 Increase Expenditures 101-1502-4900111-00000 Personnel $ 198,460 101-1502-5335002-00000 Training $ 197,270 101-1502-7500002-00000 Equipment $ 30,000 Total $ 425,730 $ 425,730 THAT the purpose is to appropriate $425,730 in Federal Emergency Agency (FEMA) Assistance to Firefighters Grant (AFG) for training, equipment and personnel for fiscal year 2024-25. I i3EREBY CERTIFY that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Redding on the day of , 2024 and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: TENESSA AUDETTE,Mayor ATTEST: FORM APPROVAL: SHARLENE TIPTON, City Clerk CHRISTIAN M. CURTIS, City Attorney U.S. Department of Homeland Sec�rity Washington, D.C. 20472 E#fective date: 0710812024 z�4`'--�=�� y� ��. � n Tammy Mann ��<' 4>�� r CI�Y OF REDDING PO BOX 496071 REDDING, CA 96049 EMW-2023-FG-01025 Qear Tammy Mann, Congratulations on behalf o�the Department of Homeland Security.Your application submitted for the Fiscal Year (FY) 2023 Assistance to Firefighters Grant(FG) Grant fiunding opportunity has been approved in the amount of$425,723.49 in Federal fur�ding.Rs a condition of this grant, yau ar�required to contribute nan-Fed�ral funds equal to or greater than 10.0°l0 of the Federal funds awarded, or$�2,572.35 for a total approved budget af$468,295,84, Please see the FY 2023 FG Notice of Funding Qpportunity for infarmation on how to meet this cast share requirement. Befare you request and receive any of th� Federal funds awarded to you,yau rnust establish acceptance of the award through the FEMA Grants Outcomes {FEMA GC?) system. By acceptir�g this award,yau acknowledge that the terms af the followir�g documents are incarporated into the terms of your award: • Summary Auvard Mema-included ir�this dacument • Agreement Articles- included in this dacument • Obiigating Docurnent- included in this document • 2023 FG Notice af Funding Opportunity(NOFQ) - incorporated by reference Please make sure yau read, understand, and mainiain a capy of these documents in yaur of�cial flle for this award. Sincerely, � �.�.�4e�� '�.� PAMELA WILLlAMS Assistant Administrator, Grant Programs Progra : Fiscal Year 2023 Assistance to Fireflghters Grant eci ient; CITY QF REDDING UEI-EFTs X�3JUNNVF�L9 S nu er: 933622800 Award nu er: EMW-2023-FG-01025 r ri i The purpose af the Assistance to Firefighters Grant pragram is to protect the heaEth and sa#ety of the public and firefighting personnel against fire and fire-related hazards.After careful cor�sideration, F�MA has determined that the recipi�nt°s project or projects submitted as part of the recipi�nt's applicatian and detail�d in the project narrative as well as the r�quest d�tails section of the applicatian - including budget information-was consistent with the P,ssistance ta Firefighters Grant Program°s purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for Fiscal Year(FY) 2023 Assistance to Fir�fighters Grant f€anding is incorporat�d into the terms and candit�ons of this award.This includes any documents submitted as part of the application. � Th�amount of tl��award is detailed in the attached Ubligating Docum�nt for Award. The following are the budgeted estimafi�s for object classes far this auvard (including F�deral shar� plus your cast share, if applicable): Ubject Class Total Personnel $218,295.84 ' Fringe ben�fits $0.00 ; Travel $0.00 ' , Equipment $33,000.00 Supplies $0.00 ' Cantractual $217,000.4Q ' Canstruction $O.QO ' Other $0.00 ' Indirect charges $0.00 ' Federal �425,723.49 ' Nan-federal $42,572.35 ' Total $468,295.84 ' , Prograrn Income $Q.QO ' Approved scope of work After review af your applicatian, FEMA has approved the below scope of work.Justifications are provided for any d�fferenc�s b�tw��n the scope of work in th�original applicatian a,nd th�approv�d scope af work �nder this award.You must submit scope ar budget revisian requests for FEMA"s prior approval, via an amendment request, as appropriate per 2 G.F.R. §200.308 and fhe FY2023 FG NOFO. Approved request details: r r r r i i I ��scR��rio� This type of cancer screening can detect cancers before symptoms-the earlier the cancer is ; diagnosed,the grsater the chance ofi successful treatment and survival,The cost#ar each test is approximately$650.00 Testing will take place at the beginning of the period ofi , performance. Screening days will be set up to allow all staff to attend.There will be a second screening day at th�end of the period of p�rformance, 24 months later. Cancer Screenir�g ' Program to rr�eet NFPA 1582. ,', Q€JANTITY UNIT PRlCE TOTAL 200 $650.00 $130,000.00 '' �UDGET C�ASS Contractual ' CHANGE FRfJM APPLIGATI(JN eSCript�On Changed JUSTIFICATIUN The award refl�cts a chang� in a line-item description to clarify that Cancer Scre�ning ' Program must meet NFPA 1582'. 1 1 ��scR��rio� Fire Ground Survival R�scue Class-Train the Train�r=This includes the student manuals, ; instructor, props, and signs to complete ar�d certify the train-th�-trainers.They wiEl then ga on to teach the class to the department using the eguipment and props from the�-t-T class,The train trainer class will consist of 30 fire personnel;this class will be available ta other agencies as well as staff from RFD. QIJANTITY UNIT PRICE TOTAL. 1 $72,0OO.OQ $72,0OO.OQ BUDGET CLASS Cantractual ' DESCRIPTION ' Fire Ground Survival Trailer-This prop is ne�d�d to complete the abovemention�d training - ' TtT and Operations cer#ifications.The Department intents to allow other edepartments access to this trailer sa that other QUANTITY UNIT PRICE TQTA� � $33,OOQ.QQ $33,0OO.OQ BUDGET CLASS : Equipment ��scR��rio� : 20 Captain for 32 hours OT/Shi#t cover OT=$53,692.80.8dCaptain, Fire Engineers and Firefighters staff 24 hours 4T/Shift caver fJT$113,384.88 7 Non-shi#t staf�will also b� irained during their regularly scheduled shift; RFD is not requesting funding far nan-shifit personnel time. Flours calculated using GaIOES salary survey methods-an acival average of staff pay in�ach rank. Personnel costs are backfill and/or avertim� (not salari�s ar benefits ' including fringe). QUANTITY UNIT PRIGE TOTA� 1 $167,077.68 $167,077.6$ ' BUDGET C�ASS ' Personnel CHANGE FROM APPLICATION e5criptian changed JlJSTIFICATIC}N ' The award ��flects a change in a line-item descripfiian to�la�ify that eligible personnel costs ' are backflll andlor overtime{not salaries or benefifs including fringe}. ��scR��r�o� : This cost represents 10Q shift personnel on overtime ar overtime for shift coverage far 8-hour training cours�. Some RFD staff already have the#raining certificate and wi11 not need to attend. Naurs calculated using CaIOES salary survey methods-an actual average of staff ;, pay in each rank. Personnel costs are backfill and/or overtime (not salaries or benefits including fringe). Q�JANTITY UNIT PRlGE TOTAL 1 $51,218.16 $5l,218=16 BUDGET CLASS ; P�rsonnel ' CNARIGE FRC7M APPLCCATIC�N escriptian ci�anged ' JUSTIFICATI{�N ', Th�award e�fl�;cts a change in a lin�-it�m d�scription ta clarifiy that eligible p�rsonnel costs are backfill and/or overtime(not salaries ar benefits incCuding fringe). , DESCRIPTION ' This is the cost of the trainer to#rain 100 personnel at$150 per student. Some RFD staff already have this certification. QUANTITY UNIT PRICE TOTA� ' 1 $15,000.00 $15,000.00 ' BUDGET CLASS Contractual Pro ra : Fiscal Year 2023 Assistance to Firefighters Grant Recipient: C[TY QF REDDING UEI-EFT: XL3JUNNVFLL9 5 num er: 933622800 Award nu ber: EMW-2Q23-FCa`-01 Q25 Article Assurances, Ad inistrative equire ents, Gost Princi les, e resentations, 1 and Certifications Article General Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding fram DHS 3 Article Act�vities Conducted Abroad 4 ;Article Age iscri ination ct af 1975 5 � rticle A ericans wifh isabilities Act of '199Q ;6 Article Best Practices for Gollection and Use of Personally Identifiable Information 7 Article Civil ights Act ofi 1964—Title VI $ Arfiicle Civ�l ights Act af 1968 9 Article Copyri ht ;10 ;Article Debarment and Suspensian 11 �Arficie Drug-Fre� Workplace Regulatians !12 Article Duplicative Cosfis 13 rticle ducation A en ents of 1972 (Equal p ortunity in Educat�or� Act)—Title IX 14 Article E.O. 14Q74—Advancing Effective, Accountable Policing and Criminal Justice 15 ractices to nhance Public Trust and c�blic Sa#ety Article Energy Polacy and Conservatian ct 16 Article FaEse Claims Act and Program Fraud Civil Remedies 17 Article Federal ebt Status 18 Article Federal Leadership on Reducing Text Messaging while Driving i19 Article Fly A er�ca ct of 1974 ;20 Article Hotel and Motel Fire Safety Act of 1990 21 Article Jahn S. McCain National Defense Authorization Act of Fiscal Year 2d19 22 �Ar#icle Limited English Proficiency{Civil Rights Act of 1964, Title VI) '23 Article Lobbying Prohibitions 24 Article National Enviro�mental Policy Act 25 Article andiscr� inat�on in atters erta�ning to Faith- ased rganizatians 26 ;Ar#icle on-Sup lanting equire ent '''27 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Pracurement of Recovered Materials 3Q rfiicle ehab�Eitation Act of 7973 31 Article eparting of att�rs elated to ecipient Integrity an Perfar ance 32 rticle eparting ubawards and xecutive Co pensation 33 Articie equired tJse of American Iron, Steel, anufiactured roducts, and Cor�struction 34 aterials Ar�ic�e SAFECOM 35 rticle T�rrorist Financir�g 36 Article Tra `cking Victi s rotect�on Act ofi 2000 (TV A) 37 Article niversal Ident�fier and Syste of ward anage ent 38 Article S AT I T Act of 2001 39 Article se ofi S Seal, �o a and Flags 40 Article histleblower Protectior�Act 41 ArticEe Environ ental lannin and istoric Preservation (E } eview 42 ArticEe pplicab�lity of 5 Standard Ter s and Con it�ons to Tribes 43 Article cce tance of Post Award Changes 44 Article isposition of quipment Acquired Under the Federal Award 45 ,ArticEe Prior Ap roval for odification of Approved udget 46 ArticEe Ind�rect Cast ate 47 Article Award Perfarmance oals 48 rticle 1 ssurances, dm�nistrative �quire �nts, Cost PrincE I�s, e resentations, and Cert�ficat�ons I. Recipients must complete either the Qifice of Management and Budget (OMB) Standard Form 424B Assuranc�s- Non-Construction Pragrams, or OMB Standard Form 424Q,Assurances-Construction Programs, as applicabls,Certain assurances in th�se dacuments may not be applicable to your program and the DHS financial assistance oifice (DHS FAO) may require applicants to certify additianal assurances.Applicants are r�quir�d to filE aut the assurances as instructed by the federal awarding agency. Article 2 eneral Acknawled e ents an Asstarances Recipients are required to follow the applicable provisions ofi the Uniform Administrative Requirements, Cost Principles, and Audit Requirements far Federal Awards in effect as af the federal award date and located at 2 C.F.R. Part 200 and adopted by DH5 at 2 C.F.R. §3002.10.All recipients and subrecip3ents must acknowledge and agree to provide DFIS access to records, accounts, documents, infarmation, facilities, and staff pursuant ta 2 C.F.R.§ 200.337. I. Recipients must cooperate with any DNS compliance reviews ar campliance investigations. II. Recipients must give DFiS access io examine and copy records, accaunts, and other documents and sources of informatian related to the federal financial assistance award and permit access to facilities and persannel. III. Recipients must submit timely, complete, and accurate r�parts ta the appropriate DNS afficials and maintain appropriate backup documentation to support the reports, IV. Recipients must comply with all other special reporting, data collectian, and �ualuation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions, andlor f�deral awarding agency program guidance.V. Fiecipients must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receiving the Notice of Award fiar the first av�ard under which this term applies. Recipients of multiple federal awards from DFIS shauld only s�bmit ane complefied toal for fiheir organizatian, not per fiederal award.After the iniiial submissian, reeipients are required to complete the tool once every two {2)years if they have an active fiederal award, not every time a fiederal award is made. Recipients must submit the completed tool, including s�pporting materials, ta Civ�IRights�valuation a�hg.dhs.gav. This tool clarifies the civil rights obligations and related r�porting requirements contained in these DHS Standard�erms and Conditions, Subrecipients are nat required ta CQI71CJ�8�2 allC�SU�3I"1"lit��11S�QfJI t0 a��.T�'12 2Vc`1IUa�iOrl tOC7l CaI"1 �J8�C3Ur1C�at https://www.dhs.gov/publicationldhs-civil-rights-evaluatian-toal. DHS Civil Rights Evaluation Tool � Homeland Security.Th� DHS Of�ce for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension to the 3Q-day deadline if the r�cipient identifies steps and a timeline for compl�ting fhe tool. Recipients must request extensions by emailing the reqt�est to CivilRightsEvaluatian@hq.dhs.gov priar to�xpiratian af th�30-day deadline. Articl�3 Acknowledg�ment of Federal Fund�ng fro S Recipients must acknowiedg�their use of federal av,rard funding wh�n issuing statements, press releases, reguests for proposal, bid invitatians, and other documents describing proj�ets ar programs fiunded in whol�or in part with federal award funds. Art�cle 4 ctiv€ties Conducte A road Recipients must coordinate with apprapriat�governm�nt authorities when performir�g project activities ot�tside the United States obtain all appropriate licenses, p�rmits, ar approvals. Article 5 Age iscri ination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L, No. 94135 (codified as amended at 42 U.S.C. § 6101 et seq,), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. ! Art�cle 6 Americans with isab�lities Act af 1990 Recipients must eomply with#he requirem�nts of TitEes i, II, and IIl of the Americans with Disabilities Aet, Pub, L. I�o. 101-336 (1990) {codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating an the basis of disability in the operation of public entities, public ' and private transportation systems, plac�s ofi pubiic accommodation, and certain testing entities, Article 7 est Pract�ces for Collect�on and Use of Personaiiy Identifiable Infor ation Recipients who collect personally identifiable information (PII} as part o# earrying out the scop�af work under a federal award are r�quired to hav�a publicly available privacy policy that describes standards on the usage and maintenance af the PII they collect. DHS defin�s PII as any information that permits the identity of an individual to be directly or indirectly inferred, �ncluding any information that is linked or linkable to that indEvidual. Recipients may alsa find the DFIS Privacy Impact Assessmenis: Privacy Guidance and Privacy T�emplate as useful resources respectively. Arfiicle 8 �iuil ights Act of '1964-Title VI Recipients must camply with the requirements of Title VI of the Civil Rights Act of 1964, Pub. �. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), uvhich provides that no person in the United States will, on the grounds of race, calor, or national arigin, be excluded fram participation in, be denied the benefits af, or be subjected to discrimination under any program or activity receiving federal financial assistance. DNS implementing regulations fior the Act are found at 6 C.F.R. Part 21. Recipients of an award from the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulatians at 44 C.F.R. Part 7. Article 9 Civil ights Act of 1968 Recipients must comply with Title VIII ofi th�Civil Rigl�ts Act of 1968, Pub= �_ No. 90-284 (codi�ied as amended at 42 U.S.C. §3601 et seq.) which prohibits recipients from discriminating in the sale, rental,financing, and advertising afi dwellings, ar in ihe provision of services in connection.therewith, an the basis of race, color, national origin, religion, disability,familial status, and sex, as implemented by the U.S. Department of Housing and Urban Development at 24 G.F.R. Part 1 Q0.�"he prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units— i.e,, the public and common use areas and individual apartment units (all units ir� buildings with elevators and gro�nd-floor ur�its in buildings without elevators} , —be designed and canstructed with certain accessible fieafiures. (See 24 C.F.R. Part 100, Subpart D.} Article 10 Co yri ht Recipients must affix the applicable copyright notices o# 17 U.S.C. §§4Q1 or 4Q2 to any vuork flrst produced under federal awards and also include ar� acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency).As detailed ' in 2 C.F.R.§2Q0.315, a federal awarding agency reserves a royalty-free, nonexclusiv�, and irrevocable right ta reproducs, publish, or otherwis�use the work far federal purpases and to autharize others to do so. rticle 11 ebarment and Suspension Recipients must camply with the non-pracur�m�nt debarment and suspension regulatians implementing Executive Orders (E.Q.) 12549 and 12689 set forth at 2 C.F.R. Part 180 as implement�d by DHS at 2 C.F.R, Part 3Q00. These regulations prohibit recipients from entering into covered transactions {such as subawards and cantracts)vuith c�rtain parties that are d�barre�d, suspended, or otherwise exclt�ded from or ineligible#or participatian in federal assistance programs or activities. ; Ar�icle 12 Drug-Fre�Workplace Regulations Recipients must camply with drug-free workplace requirements in Subpart B (or Subpart G, if the recipient is an individtaal)of 2 C.F.R. Part 3001, which adopts the Government-wide implementation {2 C.F.R. Part 182)of ihe Drug- Free Workplace Act a# 1988 (41 U.S.C. §§8101-8106). rt�cle 13 upl�cat�ve Costs Recipi�nts are prahibited from eharging any cost to this#ederal award that will be included as a cost or used to meet cast sharing or matching reguirements af any other federal award in either the current ar a prior budget period. {See 2 C.F,R. §200.403(f)), Hawever, recipients may shift casts that are ailowable under two or more federal awards where atherwise permitt�d by federal statutes, regulatians, ar the federal financial assistance award terms and canditians. Articl� 14 ducatian A endments of 1972 (E ual pportunity in Educatian Ac#)— Tifile IX Recipients must comply with the requirements of�itle IX of the Education Amendments af 1972, Pub. �. Na. 92-318 (codified as amended at 2Q U.S.G. § 1681 et seq.), which provide that no person in the tJnited States will, an the basis of sex, be excluded from participation in, be denied the benefits ofi, or be subjected to discrimination under any educatianal program or activity receiving ; federal financial assistanc�. DHS implementing re�gulations are codi�i�d at 6 C.F.R. Part 17. Recipients of an award firom the Federal Emergency Management Agency (FEMA) must also comply with FEMA's implementing regulations at 44 C.F.R. Part 19. rticle 15 . . 1�4074—Advancir�g ffective, ccountable oEicing and Criminal Justice ractices to Enhance Public Trust ar� Public Safiety Fiecipient State, Tribal, local, ar territarial law enfarcement agencies must comply with the requ�rements of section 12(c) of E.O, 1407�. F�ecipient State, Tribal, bcal, or territorial law enforcement ag�ncies are also encouraged to adopt and enforce palicies consistent with E.O. 14074 to support safe and effective policing. Article 16 E�ergy PoEicy and Conservation Act Fiecipients must camply w€th the requirements of the Energy Policy and Conservation Act, Pub. �. No. 94-163 (1975) (codified as amended at 42 U.S.C.§6201 et seq.), which contain policies rela�ing to energy efficiency that ar�defined in th�state energy conservation plan issu�d in compliance with this Act. Art�cle 17 False Clai s Act an ra ra Frau Givil e edies Recipients must comply with the requirements of the False Glaims Act, 31 U.S.C.§§3729-3733, which prohibit the submission of faise or fraudulent claims for payment to the F�deral Government. (See 31 U.S.C. §§ 3$Q1-3812, which details the administrative remedies far false claims and statements made.) Arfiicle 18 Federal D�bt Status All recipients are required ta be non-delinquent in their repayment of any federal debt. Examples af relevant debt incEude delinquent payroll and other taxas, audit disallowances, and benefit overpayments. (See OMB Circular A- 129.) rticle 1 Federal Leadershi on educing T�xt �ssaging while riving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient-owned, reeipient-rented, or privateiy owned vehicles when on official government business or when performing any wark for or on behalf afi the Federal Gavernment. Recipients are aiso encouraged to conduct the initiatives of the type deseribed in Section 3(a) of E.O. 13513. Arfiicl�20 FEy America Act of 1974 Recipients must comply with Preference for lJ=S. Flag Air Carriers (a list of certified air carriers ean be#ound at: Certificated Air Garriers List � US Department ofi Transportatian, https./lwww.transportatian.gov/palicy/aviation- policy/certificated-air-carriers-list)fior internatianal air transportation of people and property to the extent that such servic�is available, in accordance with the international Air Transpartation Fair Campetit�ve Practices Rct of 1974, 49 U.S.C.§4011$, and the int�rpretative guidelines issued by the Comptroller General ofi the United States in the March 31, 1981, amendment to Comptrollsr General Decision B-138942. Art�cle 21 at�l and ot�l Fire Safety Act af 199Q Recipients must ensure that ail conference, meeting, convention, or training space funded entirely or in part by federal award funds complies with the fire prevention and contral guidelines of Section 6 af the Hotel and Motel Fire Safety Act of �990, 15 U.S.C. §2225a, ' Article 22 John S. cCa�n at�onal ef�nse Authorization ct ofi Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject ta the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act#or�iscal Year 2Q19, P�b. L. No. 115-232 {2018) and 2 C,F.R.§§200.216, 200.327, 2Q0,471, and Appendix II ta 2 C,F.R. Part 200.The statute-as it applies to DHS recipients, subrecipients, and their contractors and subcontractors-prohibits abligating or expending federal award funds on certain telecommunications and vid�a surveillance products and contracting with certain entities for national security reasons. rticle 23 Lim�ted ngl�sh Proficiency(G�vil ights Act of 1964, Title VI) Recipients must comply with Title V! ofi the Civil Rights Act of 1964 (42 11.S.C. §2000d et seq.) prohib�tion against discrimination on the basis af national origin, which r�quires that recipients o#federal financial assistance take I"@c`�SOna�?�2 S$8pS�Q�}I"OVIL�2 ITl@a�lfl"1��U�aGC@SS t0�J@I"SOnS WE�rl ElfTiitBC� EI`1�IiS�'1 proficiency(��P) to their programs and services. For additional assistance and '�� information regarding language access obligations, please refer to the DHS Recipient Guidance: htfips:ilwww.dhs.goviguidance-published-help- department-supported-organizations-provide-meaningfiui-access-people- limited and additional resources on http://www.lep.gov. Arfiicl�24 Lobbying rohibitions Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expende�d by the recipient to pay any persan to influence, ar attempt to in�uence an oificer or employee of any agency, a Member of Congress, an o�icer or employee of Cangress, or an employee of a Member of Congress in connection with any federal action related to a federaE award or contract, including any�xtensian, continuation, renewal, amendment, ar modification. Per 6 G.F.R. Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or avaiiable on Grants.gov as the Grants.gov Lobbying Form and�ile a lobbying disclosure form as described in Appendix B to 6 G.F.R. Part 9 ar available on Grants.gov as the Disclosure af �obbying Aetivities (SF-LL�}. ' Arficle 25 ational Environ ental Rolicy Act Fiecipients must comply with the requirements of the National Environmental Policy Act of �969, Pub. L. No. 91-194 (1970} (codified as amend�d at 42 U.S.C.§4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicabie means within their autharity, and consistent with other essential considerations of na#ional poliey, to create and maintain canditions under which peaple and nature can exist in praductive harmony and fulfill the social, ecanamic, and ather n�eds of pr�sent and fiuture generations of Americans. ' Article 26 ondiscrimination in atters ertaining to Faith- ased rganizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its companent ag�ncies, enabEing thase organizations to participat�in praviding impartant sacial services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contain�d in 6 G,F.R, Part i 9 and other applicable statues, reguEatians, and guidance governing the participations of faith- based arganizafiians in individual DHS programs. Article 27 on-Supplantir�g equire ent Recipients of fiederal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that, �n the absence of such federal funds, would otherw�se have been made available fior the same purpose. Articl�28 otic� of Fundin portunity equirements All the instructions, guidane�, limitations, scope of work, and other conditions set farth in the Notice ofi Funding Opparfunity(NOFO) fior this federal award are incorparated by r�fierence.All recipients must camply uvith any such requirements set forth in the NOFO. if a condition of the NC}FC? is inconsistent with these terms and canditions and any such terms of the Award, the condition in the NOFO shall be invalid to the extent of the inconsistency. The remainder of that conditian and all ather conditions set#arth in th� NOFO shall remain in effect. ArticEe 29 Patents and Intellectual Property ights Recipients are subject to the Bayh-Dole Act, 35 U.S.G.§200 et seq. and applicable regulations governing inventions and patents, including the regulations issusd by the Department of Gommerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizatians and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. §401.14. Art�cle 3Q rocure ent of ecavered aterials States, political subdivisions of states, and their contractors must comply with Section 6Q02 of the Solid Waste Dispasal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resaurce Conservation and Recovery Act at 42 U.S.C.§6962) and 2 C.F.R.§200.323.The requirements of Section 6002 include pracuring only items des�gnated in guidelines o#the Enviranmental Pratectior�Agency (�PA) at 4Q C.F.R. Par#247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory I�vel of competition. ; Ar#icle S1 ehabili�ation A�t of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act o# 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C.§794),which provides that no otherwise qualified handicapped individuals in#he Ur�ited Stafes wiEl, sQlely by reason Qf the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal flnancial assistance. ' Article 32 Reporting af Matters Related to Recipient Integrity and Performance If the total value af any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any periad of time during the period af performance of the federal award, then the recipient must comply with the requirements set forth in " the government-wide Award Term and Candition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the#ull t�xt af ' which is incorparated by referenee. Arfiicl�33 eporfiing Subawards and xecutive Com ensatian For f�deral awards that equal or�xceed$30,000, recipi�nts are required to comply with the requirements set forth in the governrr�ent-vuide award term on Reparting Subawards and Executive Comp�nsation set forth at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference. Arfiicl�34 equired lJse ofi erican Iron, Steel, anufiactured roducts, and Gonstruction aterials Recipients of an award of Federal financial assistance from a program for infrastructure are h�reby natifi�d that nane ofi tl�e funds provid�d under this award may be used for a project#or infirastructure unless: (1) all iron and steel used in the projeet are produced in the United States—this m�ans all manufacturing processes, from the ir�itial melting stage through the application of caatings, occurr�d in the United States; (2) all manufactured products used in the project are produced in the United States—this means the man�factured ' product was manu#actured in the United States; and the cost ofi#he components of the manufactured praduct that are mir�ed, produced, or manufactured in the United States is greater than 55 percent of the total cost of " all components ofi the manufact�red product, unless anather standard for determining the minimum amount of domestic content of the manufactured product has been established under applicabie law or regulatian; and (3) all cons#ructian materials are manufactured ir�the United States—this means that all manufacturing processes for#he construction material oecurred in the United States.The Buy America preference anly applies to articles, materials, and suppli�s that ar�consumed in, incarporated into, or affixed to an infrastructure project.As such, it does nat apply ta taals, equipment, and supplies, such as temporary scaffalding, braught to the construction site and removed at ar before the completion of the infirastructure project. Nar does a Suy America preference apply to equipment and furnishings, such as mouable chairs, desks, and portable computer equipment, that are used at ar within the finish�d infrastructure proj�ct but ar�not an int�gral part of the structure or permanently aifixed to the infrastructure project.Waivers When necessary, r�cipients may apply for, and the agency may grant, a waiver from thes� requirements.The agency should notify the recipient#or information an the process far requesting a waiver from these requirements. (a) When the Federal ' agency has determined that one af the following exceptions applies, the awarding official may waive the application of the domestic content pracurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference vuould be inconsistent with the public interest; (2)the types of iron, stael, manufiactured products, or construction materiais are nat produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality;or(3)the inclusion of iron, steel, man�#actured products, or construction materials produced �n the United States will increase the cost afi the averall praject by more than 25 percent.A requsst ta waive the application of the domestic content procurement pref�r�nc� must be in writing.Th�ag�ncy wilE pravid� instructions on the format, contents, and supporting materials required for any waiver r�quest. Waiver requests are subject ta public comm�nt periods o#na less than 15 days and must be reviewed by the Made in America C7#fice.There may be instances where an award gualifies, in whol�or in part,for an existing waiver described at "Buy America" Preference in FEMA Financial Assistance Programs for Enfrastructure � F�MA.gov.Definitions Th�d�flnitions applicable to this term�re set forth at 2 C.F.R. § 184.3,f�i8 fUII��X�Qf W�11C�1 iS incorporated by reference. Arfiicl�35 SAF C Recipients receiving federal financial assistance awards made und�r programs ! that provide emergency communication eguipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interaperable communications.�"he SAFECQM Guidance is updated annually and can be found at Funding and Sustainment I CiSA. rticle 36 Terrorist Financin Recipients must comply with E.C7. 13224 and applicable statutory prohibitions on transactions with, and the provisions ofi resources and support to, individuais and organizations assaciated with terrorism. Recipients are legally responsible for ensuring compliance with the E.O.and laws. ' Art�cle 37 Tra "cking Victi s Protection ct of 2000 {TVPA) Recipients must comply with fihe requirements of the government-wide finaneial assistance award term which implements Tra�icking Victims Pratection Act af 2000, Pub. L. No. 106-386, § 106 (codified as amended at 22 " tJ.S.C.§7104).The award term is lacated at 2 C.F.R.§ 175.15, the fuEl text of which is incorparated by re#erence. rticle 38 niversal Identifier and Syste af ward anage ent Reeipients are required to comply with the r�quir�m�nts set forth in th� government-wide financial assistance award term regarding the System#or Award Management and Universal Identifier Requirern�nts located at 2 C.F.R. Part 25, Appendix A, fhe full text of which is incorporated refierence. rticEe 39 SA T I T Act of 2001 R�cipients must camply with req�ir�ments of Section 817 af th� Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRiOT Act), which amends 18 U.S.C.§§ 175-175c. Article 40 se of S Seal, Lo o and Flags R�cipients must obtain writfien permission from DHS prior to using the DHS seals, logos, crests, ar reproductions af flags, or likenesses of DHS agency offieials.This includes use ofi DHS component (e,g., FEMA, GISA, etc.} seals, logos, crests, or reproductions of flags, or likenesses of component o�ieials. ' Article 41 h�stleblower rotection Act Recipients must comply with the statutory requirements for whistleblower protections at 1 Q U.S.0§470141 U.S.G. §4712. Articl�42 nvironmental lanning and istoric reservation ( ) eview DHSIFEMA funded activities that may require an Environmental Planning and Historic Preservafion (�HP) review are subject to the FEMR EHP review proc�ss.This review do�s nat address all federal, state, and local requirements.Acceptance of federal funding requires the recipient to comply with all federal, state and bcal laws, DHS/FEMA is required to consider tl�e potential impacts to natural and cultural resources of all prajects funded by DHS/FEMA grant funds, thraugh its EHP revi�w process, as mandat�d by:the National Environmental Policy Act; National Flistoric Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws ar�d exeeutive orders. General guidar�ce for FEMA's EHP process is available on the DNS/FEMA Website at: https://www.fema.gov/grants/guidance-tools/environmental-historic. Specific applicant guidance on how to submit information for ENP review depends an the individual grant program ar�d applicants shauld contact thair grant Program Qfficer to be put into contact with ENP staff responsible for assisting their specific grant pragram.�h� EHP review proc�ss must be completed befare funds are released to carry out the prapased project;otherwise, DHSlFEMA may not be able to fund the project due to noncampliance with EHP laws, executive arders, regulations, and policies. If ground disturbing activit�es occur during canstruction, applicant will monitor gro�r�d disturbanc�, and if any potential archaeological resaurces are discovered the applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHSIFEMA. ' Art�cle 43 Appl�cability of S Standard Ter s and Canditions ta Tri es �h� DHS Standard Terms and Conditions are a r�statement af general requirements imposed upan recipients and flow down to sub-recipients as a matter of law, regulatiQn, or ex�cutiv�order. If the requirem�nt does not apP�Y to Indian tribes or there is a federal law or regulation exempting its application to Endian tribes, fihen the acceptance by Tribes of, ar aequiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability ta an Indian tribe.The executian of grant documents is not intended to change, alter, amend, ar impase add�tional liability or respansib�lity upon the Tribe where it daes nat already exist. rticle 44 cceptance of ost Award Changes In th��vent FEMA determines that an errar in the award package has be�n made, ar ifi an administrative change must be made to ihe award package, recipients wiEl be notified of the change in writing. Once the notification has been made, any subsequent requests for ft�nds will indicate recipient acceptance of the changes ta the award. Please cail FEMA Grant Management Operations at(866) 927-5646 ar via e-mail ta:ASK- GMD@fema.dhs.gav if you have any questions. Articl�45 ispositian of quip ent Ac uired llnder the Federal Award For purposes of ariginal or replacement�quipment acquired under this award by a non-state recipient or non-state sub-recipients, when that equipment is no longer n�ed�d for the ariginal project or program ar far other actiuiti�s curr�ntly or previously supported by a federal awarding agency, you must request instructions from FEMA ta mak�proper disposition of the equipment pursuant to 2 C.F.R.section 200.313. State recipients and state sub-recipients must follow the disposition req€airements in accardance with state laws and pracedures. Articie 46 rior ppraval for o ification of Approved t�dget Before making any change ta the FEMA approved budget for this award, you rnust request prior written approval frorr� FEMA where required by 2 C.F.R. section 20Q.308. Far purpases of nan-constructian projects, FEMA is utilizing its discretion to impose an addit€onal restriction under 2 C.F.R. sectior� 200,308(fi} regarding the transfer of fiunds among direct cost categories, programs, fur�ctions, or activities.Therefore, for awards vuith an approved budget where the fiederal share is greater than the simpli�ied acquisition thr�shold (currently$250,OOQ), you may not transfer funds amang direct cast categories, programs, functions, or actevities withot�t prior written approval from F�MA whsre the cumuEative amount of such transfers�xceeds or is expected to exceed ten percent (10°laj of the tatal budget FEMA last appraved. ' Far purpases afi awards that support both constructian and nan-canstruction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to abtain prior writt�n approual from FEMA b�fore making any fund ar budget transfers between the two types of work.You must report any deviations from yaur FEMA approv�d budg�t in the first Federal Financial Report(SF-425) you submit following any budget deviatian, regardless of whether th�budget deviation requires prior writt�n approval. r�icle�47 Indirect Cost ate 2 C.F.R.section 200.211(b){15) requires the terms af the award to include the indirect cost rate fior tl�e federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file, Article 48 Award Performance Gaals FEMA will measure the recipRent's performance of the grant by comparing the number of iterr�s requested in its application, the numbers acquired (ardered, paid, and received)uvithin the periad of performance. In order to m�asure per#ormance, FEMA may request information throughout the period of performance. In its final performance report submitted at claseout, the recipient is required ta report on the recipients campliance with the applicable industry, local, state and national s#andards d�scribed in the NOFC�. 1. re nt . er� nt 3. eci ient . Ty e f 5. ntr I . . o. . ctio WX03513N2024T EMW-2023-FG- N1A 946000401 A ARD 01025 . eci i nt e a 7. Iss in 'ce n . ay ent �c ress ress ress CITY OF REDDING Grant Pragrams Directorate FE A, Finar�cial Services 777 CYPRESS AVE 500 C Street, S.W. Branch REDDING, CA 96001 Washingtan DC, 20528-7000 500 C Street, S.W., Room 1-866-927-5646 723 Washington DC, 2Q742 . a e f eci ie t . one 1 . e of r ject 1 . ne Project Oificer No. Coordinator No. Tammy Mann 5302254311 Assistance to Fire�ighters 1-$66-274- Grant Program 0960 11. ectiv afe of 1 . et f 13. ssist c 1 , erfor r�c T is cti y ent rra e e t ��wo 0711512024 to 07/08/2024 OTHER - FEMA C4ST SHARING 07/14/2026 �� Budget P�riod 07115/2Q24 to Q7/1412026 �5. escri ti ofi ction a (In icate f n i at fior r s r ` nci I c s) r ra ssista ce cc � tin r� r C e urrent u �lative a �i s t i s a t ( T o t I T t I - e e r I reviatio . e) ar � is cti r it ent� + or {-) .2Q24-F3- �G 97.044 Gg�j $0.00 $425,723.49$425,723.49$42,572.35 P410-xxxx- 4101-D Totals$0.00 $425,723.49$425,723.49$42,572.35 b. To describe changes other than �Funding data or financiai changes, attach sc e I c ec er�: N/A This field is not applieabl�for digital�y signed granf agreements 17. 1 I � T 1 Y I I L ( n Title) T 18. FEMA��SIGNATORY 4FFICIAL (Name and Title) D� ATE L ILLI , ssistant inistrat r, rar�t r r s 7i l2 24 � � �' � � � � � � ' � �' � � ' � ` CITY OF REDDING REPORT TO THE CITY COUNCIL MEETING DATE: March 5,2024 FROM: Jerrod Vanlandingham, Fire ITEIVI NO. 4.8(a) Chief ***APPROVED BY*** „ � � �� v,� r,�, �A�� „�� f �� °� � � J'r�� r a �� iz��t,Fire C�l� i _ "��r�11�t}''4 � � �p�zt�,C`i �� t t� `�,'��,�'2{}� jvanlandingham@cityofredding.org btippin@cityofredding.org SUBJECT: 4.8(a)--Authorize Application to Assistance to Firefighter Grant Recommendation Authorize and approve the following for the Redding Fire Department: (1) Approve submittal of a grant application to the Federal Emergency Management Agency Assistance to Firefighters Grant in the amount of $440,000 with a ten percent match requirement. The funds requested wi11 cover vital training for the department and cancer screening as recommended by the National Fire Protection Agency; and (2) Approve the International Association of Fire Fighters as the sole source provider of Fire Ground Survival Training should grant funds be awarded. Fiscal Impact The Redding Fire Department (RFD) is requesting $440,000 from the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG). The grant requires a ten percent match of$44,000. As proposed, the match requirement would be funded through the Fire Department's current budget without a budget request. If the grant is awarded, staff will return to the City Council (Council) for grant acceptance, match confirmation and fund allocation. Alternative Action The City Council could choose not to authorize the Fire Department to apply for grant funding for all or part of the request. Background/Analysis The AFG is a federal program that aims to meet the needs of firefigh�ing, and emergency response. The funding provided through the grant is focused on firefighter health and safety. Training: The Department is requesting funding for two certified training courses —International Association of Fire Fighters (IAFF)Fire Ground Survival and Confined Space Awareness. Report to Redding City Council February 28,2024 Re: 4.8(a)--Authorize Application to Assistance to Firefighter Grant Page 2 Fire Ground Survival training teaches the skills essential to survival if a firefighter is lost, trapped, injured, or experiencing a breathing apparatus malfunction. This program aims to ensure that training for Mayday prevention and operations is consistent among all firefighters with a focus on the following: Preventing the Mayday, Being Ready for the Mayday, Se1f-Survival Procedures, Self-Survival Ski11s, and Managing a Mayday. The RFD has identified the IAFF Fire Ground Surviva] Course as the most comprehensive course that is compliant with National Fire Protection Agency (NFPA) Standards. Consistency throughout the fire service is imperative when it comes to Mayday situations. The Department identified the IAFF course as the most comprehensive and applies the lessons learned from firefighter fatality investigations conducted by the National Institute for Occupational Safety and Health (NIOSH) and has been developed by a committee of subject matter experts from the IAFF, the International Association of Fire Chiefs (IAFC) and NIOS�-I. Should funding be approved through this grant, the RFD is requesting this training be sole-sourced. Confined Space Awareness training enables firefighters to recognize potential dangers in con�ned spaces, leading to improved safety for themselves and others while reducing the time needed to assess the situation and initiate rescue operations. This expedited response will maximize the chances of successful outcomes for victims. The request to AFG for training will include the cost of the train-the-trainer course, all materials, equipment, and overtime for the attendees, or the overtime for shift coverage. Both trainings will result in certification for the entire Department and bring the RFD into compliance with NFPA standards and continue to keep RFD in compliance with OSHA standards; OSHA Respiratory Protection Standard, Title 29, Code of Federal Regulations,1910.134 and OSHA Fire Brigade Standard, Title 29, Code of Federal Regulations. Cancer Screening; The Department is requesting funding for cancer screening of all personnel over the next two years. Speci�cally, the RFD has identi�ed testing which screens for over 50 types of cancers. The testing can identify cancers in their early stages. NFPA 15 83 Standard on I�ealth-Related Fitness programs for Fire Department Members does not specify specific cancer screening methods but instead emphasizes the importance of cancer screening as part of a comprehensive health program. Firefighter occupational cancer is the leading cause of line-of- duty deaths in the fire service. This type of cancer screening can detect cancers before symptoms –the earlier the caneer is diagnosed, the greater the chance of successful treatment and survival. �nvironmental Review This is not a project defined under the California Environmental Quality Act, and no further action is required. Council Priority/City Manage� Goals • Public Safety – "Work to improve all aspects of public safety to help people feel secure and safe where they live, work, and play in the City of Redding." • Budget and Financial Management– "Achieve balanced and stable 10—year Financial Plans for all funds."